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User Guide Jiransoft Inc.
| Date post: | 11-Nov-2014 |
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User Guide
Jiransoft Inc.
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User Guide
Jiransoft Inc. 1
TABLE OF CONTENTS
1. Overview ............................................................................................... 3
1.1. About ViewToo ................................................................................................................ 3
1.2. Key Features of ViewToo ............................................................................................ 3
1.3. System Requirements .................................................................................................. 4
1.4. Notation .............................................................................................................................. 4
2. Install ViewToo .................................................................................... 5
2.1. Install ViewToo ................................................................................................................ 5
3. Connect to Cloud ................................................................................ 7
3.1. Run ViewToo .................................................................................................................... 7
3.2. Check Connection with OfficeBox ........................................................................... 9
3.3. Check Connection with Google Drive ................................................................. 10
3.4. Check Connection with Dropbox ........................................................................... 12
3.5. Check Connection with Box .................................................................................... 14
3.6. Check Connection with SkyDrive .......................................................................... 16
4. Start Meeting ..................................................................................... 18
4.1. View File ......................................................................................................................... 18
4.2. Use Handwriting .......................................................................................................... 20
4.3. Invite to Meeting .......................................................................................................... 22
4.4. Swap a File .................................................................................................................... 25
4.5. Exit Meeting................................................................................................................... 28
5. Join Meeting ...................................................................................... 29
5.1. Join Meeting .................................................................................................................. 29
6. Settings ............................................................................................... 34
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6.1 Settings ................................................................................................................................... 34
7. Use Other Functions ........................................................................ 36
7.1 Use Help ................................................................................................................................ 36
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Jiransoft Inc. 3
1. Overview
This chapter provides a brief introduction of ViewToo including a description of the system,
requirements and terms used.
1.1. About ViewToo
ViewToo is a service that allows safe and easy meeting using documents in cloud.
You can view documents that you need at anytime, anywhere using mobile device, start your
meeting right after uploading files and invite others to the meeting via URL. With ViewToo,
you can also communicate faster by sharing the same screen in real-time and using memos.
Furthermore, it allows you to create your own unique meeting codes using predefined ones.
1.2. Key Features of ViewToo
Browsing Files in Cloud
You can browse files in cloud and use URL to invite others by email, SMS or messenger when
starting your meeting.
Various System Features Supported
When conducting a meeting using a mobile device, people invited can join the meeting on a
web browser that is fully synchronized with the presenter's screen. In addition, participants
who joined through a web browser can zoom in/out of the screen and download an original
copy of the meeting file.
Optimized Meeting
When starting your meeting, you will be provided with tools for writing and editing and can
select a file in another cloud during the meeting without exiting it.
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1.3. System Requirements
Mobile Device
Type Minimum Recommended
OS iOS 6.0 or later iOS 7.0.3 or later
Android 2.3 or later Android 4.0 or later
Browser Supported
Type Minimum Recommended
Desktop
Microsoft Internet Explorer 9.0 or later
Microsoft Internet Explorer 10.0 or later
Google Chrome 20.0 or later
Apple Safari 5.1 or later
Mozilla Firefox 14.0 or later
Mobile
iOS Safari 5.1 or later
Android default browser 2.3 or later
Android default browser 4.1 or later
1.4. Notation
Definitions of symbols used herein are given below:
Bold Font
Indicates the title of another reference document, the number and title of the chapter in the
document and/or the contents to be highlighted.
[ ]
Indicates a button or menu that you need to select.
‘Single Quotation Mark’
Indicates parameters.
Caution
Indicates instructions that users should be aware of.
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2. Install ViewToo
To access cloud on your mobile device, first install ViewToo.
This chapter describes how to install ViewToo.
Caution
In this document, images of iPad running iOS are used as an example for your better understanding. If you are using Android, your screen may look different from these images.
2.1. Install ViewToo
Installation
1. Run a web browser on your mobile device.
2. Enter ‘http://viewtoo.us’ in the address bar on the web browser. You can install the
application in the Download menu.
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3. When the Download page is displayed, select the application version that suits
your mobile device and start installation.
4. Once the application is installed, a shortcut icon will appear on your
mobile device screen.
5. Installation has been successfully completed. To start ViewToo, click the shortcut icon.
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3. Connect to Cloud
Caution
To make ViewToo more convenient to use, you should be registered with third party clouds, such as OfficeBox, Google Drive, Dropbox, Box, or SkyDrive.
The file formats supported by ViewToo are as follows:
PDF, RTF, CSV, DOC, DOCX, XLS, XLSX, PPT, PPTX, HWP, GIF, JPG, JPEG, PNG.
3.1. Run ViewToo
1. Click the ViewToo icon on your mobile device.
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2. The loading image is displayed while the main screen is loading.
3. The main screen is displayed. Use left and right scrolls and arrow keys to
select the desired cloud from among OfficeBox, Google Drive, Dropbox,
Box, and SkyDrive.
Caution
Of all clouds that support ViewToo, OfficeBox is available in
certain countries only.
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3.2. Check Connection with OfficeBox
1. Select [OfficeBox] on the left.
2. The [OfficeBox] sign-in screen is displayed. Enter your ID, password and the
OfficeBox server URL and select the [Sign in] button.
If you do not have an OfficeBox account, create one at ‘http://officebox.us’.
Select [SSL] to connect via HTTPS.
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3. The files synchronized with OfficeBox will be listed on the screen.
Select [Cancel] to hide the OfficeBox list.
3.3. Check Connection with Google Drive
1. Select [Google Drive] on the left.
2. The [Google Drive] sign-in screen is displayed. Enter your ID and
password and then select the [Sign in] button.
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If you do not have a Google Drive account, create one at
‘https://drive.google.com’.
3. When you accept the request from ViewToo to access the app, the files
synchronized with Google Drive will be listed on the screen.
Select [Cancel] to hide the Google Drive list.
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3.4. Check Connection with Dropbox
1. Select [Dropbox].
2. If you have not installed [Dropbox], the following message appears.
If you do not have a Dropbox account, create one at
‘https://www.dropbox.com’.
3. When [Dropbox] is installed but you are not signed in, the sign-in screen will
automatically display.
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The image above is the sign-in screen of the [Dropbox] 2.3 version
that is registered in App Store.
4. Select the [Allow] button to connect ViewToo to Dropbox after [Dropbox]
has been installed and you are signed in to it.
Once ViewToo is connected to Dropbox, the [Allow] screen will no longer
appear.
5. When you select the [Allow] button, ViewToo will start and files
synchronized with Dropbox will be displayed on the screen.
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Select [Cancel] to hide the Dropbox list.
3.5. Check Connection with Box
1. Select [Box] on the right.
2. The [Box] sign-in screen is displayed. Enter your ID and password
and then select the [Authorize] button.
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If you do not have a Box account, create one at ‘http://www.box.com’.
3. When you accept the request from ViewToo to access the app, the files
synchronized with Box will be listed on the screen.
Select [Cancel] to hide the Box list.
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3.6. Check Connection with SkyDrive
1. Select [SkyDrive] on the right.
2. The [SkyDrive] sign-in screen is displayed. Enter your ID and password and then
select the [Sign in] button.
If you do not have a Sky Drive account, create one at ‘https://skydrive.live.com’.
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3. When you accept the request from ViewToo to access the app, the files
synchronized with SkyDrive will be listed on the screen.
Select [Cancel] to hide the SkyDrive list.
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4. Start Meeting
4.1. View File
Zoom in/out and Open In from the external cloud are supported.
You can zoom in/out on a certain part of the screen with two fingers.
You can move the pointer from here to there while zooming in.
When opening a file in external cloud and selecting OpenIn > ViewToo, ViewToo will be started and then the meeting will automatically begin.
1. Select the desired cloud from among [OfficeBox], [Google Drive], [Dropbox],
[Box], and [SkyDrive].
2. Click the folder where the files you want to view are located. The file list will be
displayed.
Caution
The following file formats are supported by ViewToo:
PDF, RTF, CSV, DOC, DOCX, XLS, XLSX, PPT, PPTX, HWP,
GIF, JPG, JPEG, PNG.
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Select [Back] to go back to the previous screen.
Select [Cancel] to hide the list.
3. When you select a file, the file's details will be displayed along with the menus
and file information. Touch the file once again to hide the file information.
1: This is a shared URL of the file being used in the meeting.
2: You can handwrite memos right on the file that is being displayed on the screen.
3: You can invite others to the meeting via email, SMS, and messenger.
4: Touching this More icon provides thumbnail images of the current meeting file
as well as the file swap and Help functions.
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5: Close the file you are viewing.
6: Move from one page to another in the file you are currently viewing.
4.2. Use Handwriting
The Handwriting function allows you to select a color, write and delete memos
directly on the file being currently viewed.
1. Select the pen icon in the upper right corner.
You can handwrite memos directly on the file being currently viewed.
2. Select the pen icon in the upper right corner to display four-color options
(black, red, yellow-green, blue).
Touch the pen icon again or the background to hide the menu.
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Handwrite memos and make drawings in any color.
3. Edit memos and drawings using the menus in the upper right corner.
1: You can move the pointer over the file you are currently viewing.
2: The pen icon is displayed in the last color you selected.
3: Use the Eraser function to delete memos.
4: Use the Erase All function to delete all memos at one time.
5: Use the Exit button to go back to the previous menu
screen.
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4.3. Invite to Meeting
Caution
You can synchronize the presenter's meeting screen by entering
the URL in the address bar without having to be invited by email,
SMS and/or messenger.
1. Select the Invite icon in the upper right corner.
2. Send the invitation URL via email, SMS and messenger from the file you are
currently viewing.
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: The invitation URL can be included in the email.
: You can copy the invitation URL and send it via SMS and messenger.
3. When is selected, you will be directed to the screen that allows you to
send an invitation mail to the current meeting.
Enter the email address of the user that you want to invite and select the [Send]
button.
4. When is selected, a message saying that the invitation URL link has been
copied will appear.
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URL invitation link: Add a simple URL, for example http://viewtoo.us/abc123, to
the SMS or messenger chat with the desired users to invite them to the meeting.
5. shows the number of participants in the current meeting.
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4.4. Swap a File
Caution
The More function provides thumbnail images of the file as well
as the file swap and Help functions.
When the meeting is in progress, start another meeting by
selecting files from another cloud without exiting the current
meeting. At this time, the existing file will be automatically
disappeared.
1. Select the More icon in the upper right corner.
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2. It provides thumbnail images of the current meeting file as well as the file swap
and Help functions.
3. When is selected, thumbnail images of the current meeting file are
displayed on the screen.
Out of the thumbnail images listed, select the thumbnail of the page you want to
see. The desired page will then be displayed on the screen.
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4. When is selected, you can open a file from the desired cloud and continue
the meeting without having to close the current file.
When you select a file from OfficeBox, Google Drive, Dropbox, Box and SkyDrive
using left and right scrolls and arrow keys, the existing file will be replaced with
the new file.
The existing file will be disappeared and the participants will see the new file
accordingly.
Touch the background once again to hide the cloud list.
5. Select the Help icon to display the Help pop-up.
Touch the background once again to hide the Help pop-up.
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4.5. Exit Meeting
1. When the presenter presses the button to exit the meeting, a Close notification
message appears on the screen.
[Yes]: Exit the current meeting.
[No]: Continue the current meeting.
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5. Join Meeting
5.1. Join Meeting
Caution
Participants in a meeting can monitor the pointer moved by the
presenter, memos, and pages and file swapping in real-time as
well as download the current meeting file.
The Join Meeting function is available on web browsers, including
Internet Explorer, Chrome, Firefox, and Safari as well as mobile
browsers.
1. The invitation mail will include the URL address that allows you to access the current
meeting screen. You can also access the desired browser through the URL link in the
message.
2. Click the URL link on the invitation mail or SMS/messenger to display the web
browser’s view screen.
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3. The following functions are available in the web browser view:
: Displays the current meeting file in full screen on the browser.
(Not available with the Internet Explorer browser.)
: Zooms out the browser screen of the current meeting file.
: Zooms in the display of the current meeting file.
: Zooms out the display of the current meeting file.
: Downloads the file that is used in the current meeting.
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4. When the presenter exits the meeting, the following message appears on the
screen.
5. When the URL link address of the meeting is entered incorrectly, the following
message will appear on the screen.
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6. When attempting to access to the URL link address of the meeting from an
unsupported browser, the following message will appear on the screen.
The download link to the recommended browsers will be shown.
7. If an error occurs while loading some pages from the browser during the
meeting, the following message will appear.
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8. When accessing the URL link of the meeting from a browser with the minimum
requirements, the following message will appear.
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6. Settings
6.1 Settings
1. Select the Setting icon in the upper right corner of the ViewToo main page.
2. Select Meeting code to edit the code.
Caution
About Meeting code:
As a unique meeting code assigned to the user, this 6-digit
alphanumeric code is automatically created when ViewToo is
installed. Create your own meeting link URL by editing this code.
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The Meeting code must be at least 4 characters, but no more than 20 characters,
including lower-case letters, numbers and special characters (_,-). Note that the
first character must be a lower-case letter or number.
3. You can change the order of clouds and set the ViewToo connection with clouds.
: Select the icon, drag to the desired position, and select [Done] to
change the order of clouds.
[ON] : Connects ViewToo with the cloud.
[OFF]: Disconnects ViewToo with the cloud.
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7. Use Other Functions
7.1 Use Help
1. Select the Help icon in the upper right corner of the ViewToo main page.
2. The instructions on how to use ViewToo will be displayed. Touch the background to
hide the instructions.
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If you need more information about ViewToo or technical support, please contact us:
Tel: +82-70-7602-6151, Email: [email protected]
Jiransoft Inc.
Address: 440 N. Wolfe Rd., Sunnyvale, CA 94085
Tel: 1) +1-408-400-7144
2) +82-70-7602-6151
Fax: +82-2-425-6107
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