Vigilance CellM P Telecom Circle Bhopal

VIGILANCE AWARENESS

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AGENDA

Vigilance Awareness Vigilance Activity Vigilance Angle Role of Vigilance CVC Recent Measures on Vigilance

Awareness Way Forward

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Vigilance AwarenessImportance

Vigilance refer to keeping a watch It helps management to maintain

the integrity of an organization, its procedures and its employees.

Focus of vigilance is to prevent frauds and leakage of revenue

Vigilance Awareness in an organization helps its work force to play pivotal role for keeping a check on leakage of its resources

It helps to uplift the performance and achievements of an organization.

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Vigilance AwarenessImportance

Vigilance awareness facilitate Good governance Pursuit of excellence Be capable of being measured Meaningful performance evaluation can be

promoted during the Vigilance

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Vigilance AwarenessObjective

As per ISO 9000:2000, for continual improvement in quality of service special emphasis should be made on Measurement Analysis Improvement

Vigilance awareness in an organization calls for well structured Vigilance activities.

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Vigilance ActivityReason for Existence

Enhance the level of managerial efficiency and effectiveness in the organization

Commercial risk taking forms part of business

Checking every loss caused to the organization, either in pecuniary or non-pecuniary terms

Help initiate further disciplinary proceedings against the concern.

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Vigilance ActivityImportant Considerations Careful weighing circumstances to

ascertain whether the officer's integrity in doubt

Disc. Authority to be consulted in act of : Gross or willful negligence Recklessness in decision making Blatant violation of systems and evident Failure to keep the controlling authority

/superiors informed in time Presence of certain vigilance angle is

therefore must for initiating any activity

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Vigilance AngleDefinition

Demanding and/or accepting gratification other than legal remuneration to influence an official act

Obtaining valuable thing from person having official dealings with/ his subordinates without required consideration

Obtaining any valuable thing or pecuniary advantage by corrupt /illegal means/by abusing position as a public servant

Possession of assets disproportionate to know sources of income

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Vigilance AngleDefinition (contd.)

Misappropriation, forgery or cheating or other similar criminal offences.

Undue/unjustified delay in the disposal of a case, perceived after considering all relevant factors

Possession of assets disproportionate to know sources of income

Misappropriation, forgery or cheating or other similar criminal offences.

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Vigilance Awareness 2010

Period 25th October to 1st November

Main Focus Generation of Awareness and Publicity

against Corruption Signifying the role of vigilance

machinery in an organization

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Vigilance Role and Functions

Role of vigilance is primarily of following nature Preventive Punitive.

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Preventive Vigilance

Minimizing scope for corruption or malpractices by examining Rules and procedures;

Identify sensitive/corruption prone spots in the Organisation and keep an eye on personnel posted in such areas;

Surprise and regular inspections for detecting system failures and existence of corruption;

Proper surveillance on officers of doubtful integrity; and

Prompt observance of Conduct Rules relating to integrity of the Officers, like The Annual Property Returns; Gifts accepted by the officials Benami transactions Regarding relatives employed in private firms or doing

private business etc.

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Punitive Vigilance

Speedy processing of vigilance cases at all stages. Timely consultation with the Central Vigilance Commission, Decision about a vigilance angle in every case be taken by

the CVO in consultation with Disc Auth. Ensure careful and timely preparation of charge-

sheet, statement of imputations etc. and their delivery to concerned;

Initiating the Inquiry proceedings; Proper and timely processing of the IO's Reports

for final orders of the Disciplinary Authority; To scrutinize final orders passed by the Disciplinary

Authorities;

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Punitive Vigilance

Proper and adequate action on writ petitions filed by accused officers;

Consulting CVC at all stages, where required and adhereing the time limits prescribed for various stages;

Prompt submission of returns to the Commission; Review from time to time the existing

arrangements for vigilance work for their adequacy;

Ensure that no dilatory or law attitude in processing vigilance cases is made, which may help subject public servants, particularly in cases of officers due to retire;

Ensure that cases against the public servants on the verge of retirement do not lapse due to time-limit for any reason and timely orders are passed; and

Ensuring that period between date of serving a charge-sheet and submission of the report of the Inquiry Officer, ordinarily, not exceeds six months.

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Chief Vigilance CommissionBackground

Set up by the Government in February,1964 on the recommendations of the Committee on Prevention  of Corruption, headed by Shri K. Santhanam,

Apex vigilance institution, free of control from any executive authority,

Monitoring all vigilance activity under the Central Government

Advising various authorities in Central Government organizations in planning, executing, reviewing and reforming their vigilance work.

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Chief Vigilance CommissionBackground

Present status of CVC: CVC Bill was passed by both the houses of Parliament in

2003 and the President gave its assent on september 11, 2003.

Central Vigilance Commission Act 2003 (No45 0f 2003) came into effect from that date.

The Commission shall consist of:▪ A Central Vigilance Commissioner - Chairperson; ▪ Not more than two Vigilance Commissioners - Members;

Vide GOI Resolution on "Public Interest Disclosure and Protection of Informer" dated April 2004, the Government of India has authorized the Central Vigilance commission as the "Designated Agency" to receive written complaints for disclosure on any allegation of corruption or misuse of office and recommend appropriate action.

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Chief Vigilance Commission Recent Measures on Vig. Awareness CVC has set itself the following metrics to measure the

vigilance awareness pursued by it in the year following the conduct of the Vigilance Awareness period this year.

Metric/Parameter

Credits “AS IS” situation “TO BE” at the end of one year

Leadership and Innovation

100Credits

Vigilance work perceived to be generally unwelcome

Positive contribution of vigilance work for enhancing efficiencies in an organization to be put in place

Information/ Data Analysis

100 Credits

Perceived to be aimed at low level corrupt practices while high level corruption goes on unabated

Improve % cases pursued by Vigilance establishments against higher echelons

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Vigilance AwarenessMetrics /Parameter (contd.)

Metric/Parameter

Credits “AS IS” situation

“TO BE” at the end of one year

Strategic Planning

100 Credits

Work towards paperless office environment initiated

Shifting priority from punitive and preventive vigilance to proactive and predictive vigilance management

Human Resources Development

100 Credits

Training programs organized and % staff NOT trained

Put in place a Knowledge Management System to help access

Process Improvement

100 credits

Avoidable delays in response time in dealing with vigilance cases

Enable real time monitoring of cases

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Vigilance AwarenessMetrics /Parameter (contd.)

Metric/Para-meter

Credits “AS IS” situation “TO BE” at the end of one year

Operational Results

200 credits

Reported in Annual Report submitted to Parliament every year

Make available relevant information on the web on real time basis

Stakeholder Satisfaction

300 years

Only perceptions available at present, disenchantment and criticisms to be contained

Identifying CVOs, CBI and Public as three important stakeholders, devise methods of improving their interaction response time with CVC on continual basis.

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Draft National Anticorruption Strategy Concerted and coordinated approach to fighting

corruption in India. The strategy recognises that corruption cannot be

reduced by mere governmental action Citizens and private business entities should be checked

appropriately so that they refrain from indulging in corrupt practices

Shifting focus of anticorruption efforts from demand side of corruption to supply side.

Participative & holistic approach to address corruption from all sides.

The draft strategy has been forwarded to the government and all other stakeholders for their comments and suggestions by 31st Oct. 2010

Chief Vigilance Commission Recent Measures on Vig. Awareness

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Draft National Anticorruption Strategy Dealing administrative corruption Rules, regulations and procedures governing delivery of

service and benefits to citizens should be simplified and made citizen friendly.

Exercise should be undertaken to identify the number of submission and approval points involved in activities relating to delivery of public services.

Innovative and localized solutions should be promoted with the involvement of civil society organizations.

The following steps should be taken to reduce corruption in public procurement: Make the system objective by introduction of e-procurement and e-

payment. Legislating by incorporating globally recognized practices. The concept of Integrity Pact should be made more effective by

allaying the fear and enhancing the confidence of the private sector.

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More proactive and preventive Vigilance in public sector undertakings by adopting risk management approach development of a corruption risk assessment toolkit to be used

by the CVOs for assessing their organizations for the risk of corruption

identification of three or four highly sensitive departments per year for suomoto conduct of risk assessment studies and

table the risk assessment report in the Parliament and give it wide publicity.

The Central Vigilance Commission is supporting the development of a Corruption Risk Assessment Model by SCOPE.

System of “credits” for recognizing and rewarding the efforts of companies that voluntarily embody good anti-corruption policies;

Specific concessions or incentives in the form of additional points to firms when evaluated for government contracts, priority clearances for major projects, governmental assistance or endorsement in tapping foreign markets, etc.

Draft National Anticorruption Strategy Dealing administrative corruption (contd.)

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Way Forward

Vigilance awareness is of prime importance for an organizational growth and revenue generation

Vigilance Awareness helps developing transparency in system working

Organizations should take necessary steps for updating vigilance environment in accordance with most contemporary procedures and methodologies available.

THANKS