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Village Council Presentation June 19, 2007
Village Council PresentationJune 19, 2007
PurposeStrategic Plan AlignmentHistoryThe Improved Process
Performance GoalsPerformance TrackingConclusions
Next Steps
Improve Village Performance Reduce VoDG review timeReduce number of review commentsIncrease review / inspection accuracy
Improve Customer PerformanceReduce number of re-submittals Reduce time between submittals
Development and Redevelopment Process: Streamlining Actions
Revised in 20064 Step Process
Planning & ZoningSite DevelopmentBuildingClose-out
Project Manager for Each StepHand-Offs between Each Step
Project Manager as One Point of ContactSingle In-Take PointOne Review Letter No New Comments Coordinated InspectionsSite Development PermitProject Close-Out ProcessDevelopment Team Communication
First Review Goal14 calendar days 10 work days
First Submittal to Permit Goal30 calendar days4 weeks
VoDG for 2 weeksApplicant for 1 weekVoDG for 1 week
Avg. Time for 1st Review - Tracking by Month
0
10
20
30
40
Mar-06
Apr-06
May-06
Jun-06
Jul-06
Aug-06
Sep-06
Oct-06
Nov-06
Dec-06
Jan-07
Feb-07
Mar-07
Apr-07
Month
Cal
end
ar D
ays
Avg. Time to Permit Issuance - Tracking by Month
01020304050607080
Mar-06
Apr-06
May-06
Jun-06
Jul-06
Aug-06
Sep-06
Oct-06
Nov-06
Dec-06
Jan-07
Feb-07
Mar-07
Apr-07
Month
Cal
end
ar D
ays
Average First Review Times within TargetAverage Permit Issuance Times within TargetContinued Oversight & Improvement is Necessary
Identify Any Issues with ProcessMake Improvements as NecessaryContinue to Monitor PerformanceReport to Village Council
Village Council PresentationJune 19, 2007
Village of Downers GroveVillage of Downers GroveVillage Council Village Council
Workshop Meeting Workshop Meeting
June 19, 2007June 19, 2007
PurposeStrategic Plan AlignmentHistoryOriginal Ordinance 2006 AmendmentProposed Amendment
Purpose:Protection of Neighboring PropertiesStandardization of Builder Practices
Strategic Plan Alignment:Preservation of Our Residential & Neighborhood CharacterDemolition and Site Management Ordinance: Development and Action
History:2003: Original Ordinance Drafted and
Approved
2006: Amendment to Original Ordinance Reviewed and Approved
Chain Link FenceConstruction Vehicle Parking PlanSign with Rules & Contact Info PostedSite Management AccountConstruction Activity Limited to SiteClear Dumpster and Toilet RegulationsVoDG Right to Clean Streets and SidewalksUpdated Fees and Fines
Staff Conducted Four Random Surveys of 35 40 Sites
Results by Violation:
95%84%83%93%94%75%84%May-07
85%79%86%82%65%88%95%April-07
59%70%84%57%59%49%NAAugust-06
59%41%68%57%38%14%NAJune-06
SidewalksTreesDumpsterToiletSilt
FencePerimeter
FenceSign
Results by Number of Violations per Site:
Violations Per Site
0
5
10
15
20
Number of Violations
Jun-06
Results by Number of Violations per Site:
Violations Per Site
0
5
10
15
20
Number of Violations
Aug-06
Results by Number of Violations per Site:
Violations Per Site
0
5
10
15
20
Number of Violations
Apr-07
Results by Number of Violations per Site:
Violations Per Site
0
5
10
15
20
Number of Violations
May-07
Conclusions:Significant Progress is Being MadeRoom for ImprovementAdditional Enforcement Tools NeededAmendment to Ordinance is Recommended
Proposed Amendment will be Placed on Agenda for July 10, 2007 Workshop
Village of Downers GroveVillage Council
Workshop Meeting
June 19, 2007
