45
VILLAGE OF GLENVIEW 2022 BUDGET Board of Trustees Budget Workshop II September 30, 2021 1
VILLAGE OF GLENVIEW 2022 BUDGETBoard of Trustees
Budget Workshop IISeptember 30, 2021
1
2
■ Glenview Public Library
– Preliminary 2022 Budget and 2021 Proposed Tax Levy
■ Overall Village Financial Picture
■ Corporate Fund Overview
■ Operating Departments
■ Internal Service Funds
AGENDA
2022 PreliminaryBudget & LevyVillage of Glenview Budget Workshop
September 30, 2021
2022 Operating Fund Budget
2021 Proposed Levy
Library’s Financial Position
2022 Operating Fund Budget
2021 Proposed Levy
Library’s Financial Position
2021 Proposed Levy
$6,393,577
2021 Proposed Library Levy
$67,133
$6,460,710
2020 Levy
Plus: New EAV Growth (1.05%)
2022 Operating Fund Budget
2021 Proposed Levy
Library’s Financial Position
2022 Operating Fund Budget Revenue
98% of Library’s Revenue Comes from Property Taxes
Decline from 2020 Actuals
Eliminating Overdue Fees
Library Continues to Explore Alternative Revenue Streams
$7,748,438
$7,712,240 $7,718,066
2020 Actual 2021 Projected 2022 Budget
Revenue Highlights
2022 Operating Fund Budget Operating Expenditures
Staff Reductions
Reduced Professional Fees
Removal of Contingencies
$7,551,947
$7,949,448 $8,046,016
$7,825,647
2019 Budget 2020 Budget 2021 Budget 2022 Budget
Salary increases to keep up with CPI
Increase in Health and Liability Insurance Costs
Increase to Collection Budget
Subscription Fees For Website and Catalog
Significant Increase
Significant Savings
2022 Operating Fund Budget Transfer to Special Reserve
Operating Fund Special Reserve Fund $350,000
2022 Operating Fund Budget Capital and Special Projects
$225,000 for Capital and Special Projects
2022 Operating Fund Budget
2021 Proposed Levy
Library’s Financial Position
Library’s Financial Position
2020 Actual 2021 Budget
2021 Projection
2022 Budget
2023 Projections
Beginning Fund Balance $ 5,427,616 $ 4,776,688 $ 4,776,688 $ 4,567,128 $ 3,884,546
Revenues 7,748,428 7,669,902 7,712,240 7,718,066 8,167,946
Operating Expenditures 7,032,243 8,046,016 7,564,576 7,825,647 7,800,000
Capital & Special Projects 828,299 225,000
Transfer to Special Reserve 538,824 357,224 357,224 350,000 350,000
Total Expenditures 8,399,366 8,403,240 7,921,800 8,400,647 8,150,000
Ending Fund Balance 4,776,688 4,043,350 4,567,128 3,884,546 3,902,492
Operating Levy 6,393,577 6,460,710
Library’s Financial Position
2020 Actual 2021 Budget
2021 Projection
2022 Budget
2023 Projections
Beginning Fund Balance $ 5,427,616 $ 4,776,688 $ 4,776,688 $ 4,567,128 $ 3,884,546
Revenues 7,748,428 7,669,902 7,712,240 7,718,066 8,167,946
Operating Expenditures 7,032,243 8,046,016 7,564,576 7,825,647 7,800,000
Capital & Special Projects 828,299 225,000
Transfer to Special Reserve 538,824 357,224 357,224 350,000 350,000
Total Expenditures 8,399,366 8,403,240 7,921,800 8,400,647 8,150,000
Ending Fund Balance 4,776,688 4,043,350 4,567,128 3,884,546 3,902,492
Operating Levy 6,393,577 6,460,710
33
GLENVIEW FINANCIAL PICTURE
$25.6M Infrastructure Investment
34
2021REVENUEUPDATE
BALANCED CORPORATE
FUND 2022
BUDGET
35
2022 BudgetRevenues 80,733,723$
Expenditures Management Services 12,475,923 Joint Dispatch 10,501,995 Public Works 7,462,166 Police 15,939,264 Fire 20,848,025 Community Development 4,305,781 Revenues Dedicated to CIP 6,760,000 Transfers Out 2,218,332 Total Operating Expenses 80,511,486
Total Operating Surplus 222,237
Appropriated Fund Balance ‐ CIP 1,000,000 Total Expenditures 81,733,723
Total Fund Performance (777,763)$
Corporate Fund
2021 Projection: $77.7M3.6% increase
36
Sales Tax • 5% up from 2021 projection
Property Tax
• 1.05% EAV Growth for 2021 Levy (collected in 2022)
Home Rule Sales Tax • 5% up from 2021 projection
Dispatch Revenue • North agency contracts negotiated
Utility Tax • Gas & Electric stable while telecom continues to decline
IncomeTax
• Unemployment stimulus benefits ended
Building Permits • Currently estimated to be flat
2022 REVENUE TRENDS
2020 2021 2022 VarianceActual Projected Budget 2022 v. 2021
Total Revenues 72,679,474 79,052,653 80,733,723 1,681,070 Top Revenue Line Items:
Sales Tax 18,206,509 21,028,518 22,079,944 1,051,426
Property Tax 12,825,618 12,865,875 13,001,844 135,969
Home Rule Sales Tax 8,630,650 10,141,013 10,648,064 507,051
Dispatch Operating Rev 6,790,873 7,044,525 7,114,968 70,443
Utility Taxes 4,676,873 4,669,245 4,889,323 220,078
Income Tax 5,147,028 5,970,030 5,951,751 (18,279)
Building Permits 1,603,418 2,207,676 2,207,676 -
37
PROPERTY TAX DEDICATED TO CORPORATE FUND
0%
20%
40%
60%
80%
100%
2011 2012 2013 2014 2015 2016 2017 2018 2019 2020 2021
Percen
t of Levy
Levy Year
Property Tax Levy Allocation 2011 ‐ 2021
Fire Police IMRF Debt Corporate
Levy Year20112012201320142015201620172018201920202021
Corporate2,636,237 2,415,346 2,205,282 1,802,441 1,489,525 2,014,071 2,116,855 2,651,361
299,606 - -
38
MANAGEMENT SERVICES
2022 Management Services Department Overview
Provides overall coordination of municipal functions Resolution Center Communications Police Records
Village Manager’s Office Business Analytics
39
MANAGEMENT SERVICES
40
New Initiative Staffing Changes
•New Community Engagement Manager, Communications Analyst, Business Analytics Analyst, Records Clerk, Admin. Coordinator
•Eliminated 1 Assistant to the Village Manager and PT Communications Manager
Community Engagement •Continued consultant services to supplement Village Staff
Financial Services •Contract decreasing in 2022
Economic Development Agreements •Increasing due to projected sales tax
Training •Reinstituted programs suspended due to COVID w/focus on training for supervisors
2022 Budget Highlights and Operational Initiatives
41
JOINT DISPATCH & INFORMATION TECHNOLOGY
2022 Joint Dispatch & Information TechnologyDepartment Overview
2 Public Safety 9-1-1 Dispatch Centers Serving Glenview and 13 Communities
Telephone Call Volume•25 Telecommunicators•4 Shift Supervisors•Shared Part-Time Staff•Dispatches for 9 police
and 2 fire departments
South Center
42
• 12 Telecommunicators • 3 Shift Supervisors • Shared part-time staff • Dispatches for 4 police
and 3 fire departments
North Center
2022 Joint Dispatch & Information TechnologyDepartment Overview
Information Technology
43
Member of Government IT Consortium
•Service Level Agreement based model
•Shared staffing resource pool
•Onsite and remote support
•24/7/365 Emergency after hours support
“For public sector organizations specifically, the total average cost of a data breach was $2.3 million, with an average cost of $75 per record.”
https://statetechmagazine.com/article/2018/09/state-and-local-governments-face-high-costs-data-breaches
Planned Major Projects
•Public Safety Duo multi-factor authentication implementation
•VEEAM backup and recovery implementation •Sentinel One Complete roll out •New internal phone system selection•Village Hall firewall and wireless
network replacement
JOINT DISPATCH &
INFORMATION TECHNOLOGY
44
2022 Budget Highlights and Operational Initiatives
Migration of Village’s Enterprise Resource Planning (ERP) system to the cloud
Implement software for local adjudication that interfaces with financial software and public safety software
New dispatch console furniture, flooring, and paint for North center
Additional Quality Assurance for Emergency Medical Dispatch callsVendor will provide review of calls and local team will coordinate feedback and training
45
PUBLIC WORKS
Committed to providing quality, reliable and efficient public services 24/7/365Maintain Village Infrastructure
Core Services:
2022 Public Works Department Overview
Maintain Village Facilities
Streets
Forestry/Grounds
Sewers (storm and sanitary) WaterFleet Services
46
Laramie Pump Station
Valve ExercisingSewer CleaningSnow Plowing Engine 8 and Sidewalk Holder Parkway Trees
PUBLIC WORKS
2022 Budget only up 2%• Continue to utilize a hybrid (public/private) business model to deliver projects and programs• Continue programmatic approach in grounds maintenance and concrete repairs
Implement Water Strategic Plan (Master Plan) recommendations, including:• Lead water service inventory, notification and replacement program per federal and state requirements• Prioritization of water mains for replacement over the next five to ten years as part of the CIP• Water facility pump replacement priorities• New 24/7 leak and system monitoring program
Public Works campus site planning - development of long-term vision and implementation plan47
2022 Budget Highlights and Operational Initiatives:
48
POLICE
2022 Police Department Overview
The Glenview Police Department provides quality law enforcement services to residents and businesses in a safe and secure environment that fosters a sense of security.
49
Patrol
Investigations
Traffic
Support Services
70 Sworn Positions; 5 Civilian Positions
POLICE
50
In-car and Body-worn Camera Systems
• Purchasing, implementation, and training of the in-car and body-worn systems
Training.
• HB-3653 mandates officers must have 30-hours of training every 3-years
• Frontline Training Records Program
• Crisis Intervention Training• Host Training
Community Relations
• Crossing Guard Services• Child Safety Seat
Installations• Police Department Open
House• Missing Children’s Day
Event• Citizen’s Police Academy
IDOT Grant
• Completion of the Illinois Department of Transportation (IDOT) Grant Application for 2022 in the amount of $40,000
2022 Budget Highlights and Operational Initiatives
51
FIRE
2022 Fire Department Overview
Provide high quality suppression and emergency medical services
84 Sworn Positions Rescue and Suppression Public Education
Emergency Medical Services
52
FIRE
53
•Addition of a full-time Training Officer•Review and Update Standard Operating
Guidelines/Policies•Development of Fire Department Strategic Plan•Purchase Ladder Truck and Engine (CERF)•Electronic Inventory/Asset Control Program
2022 Budget
Highlights and
Operational Initiatives
54
COMMUNITY DEVELOPMENT
2022 Community Development Department Overview
Department Roster = FT & PT In-House + Consultants(Hybrid Staffing Model)
Ensuring Glenview is a great place to live, work and play
Planning Inspectional Services Engineering
55
COMMUNITYDEVELOPMENT
5656
2022 Budget Highlights and Operational Initiatives
o Implementation of Economic Development Strategic Plan and Downtown Strategic Plan initiatives:o Development Advisor, Broker, and Business Retention and Recruitment Serviceso Business Assistance Programs – Allocated for future Board consideration of Tenant and Façade Improvement processes o Landscaping enhancements throughout the Glen Town Center and Downtown streetscapes
o Sign Code updates and corresponding design guidelines
o Update to 2008 Plan for Nature and Tree Assistance Planting Program (cost share on private property)
o Construction drawings for remodeling of public spaces in Village Hall and several adjacent work areas
o Permit tracking software (IT budget) goes live early 2022 – online permit submittals, reviews, scheduling, etc. to significantly enhance the customer’s experience and accessibility
2021Budget
2021Estimate
2022Budget
2022 Bud.vs.
2021 Bud.Personnel 1,818,534 1,981,801 1,865,609 47,075 Contractual 1,581,510 2,125,777 2,349,339 767,829 Other Expenses 69,597 62,396 90,833 21,236 Comm. Dev. Total 3,469,641 4,169,974 4,305,781 836,140
The Capital Equipment Replacement Fund (CERF) accounts for dollars annually set aside for the timely replacement of vehicles and equipment that meets the current business operations
CERF is to maintain a fund balance target of 37% of accumulated reserves according to the replacement schedule
Equipment and vehicle replacement values and replacement dates reviewed annually
CAPITAL EQUIPMENT REPLACEMENT FUND
2021 Estimated Purchases 2022 Budgeted Purchases
Fire – Engine $776,768
Fire – Ambulance 284,400
Fire – CPR Devices (2) 30,000
Fire– FireStationAlertingSystem 539,747
IT – Computer Equipment & Servers 374,886
PW – Sidewalk Plow 167,467
PW ‐ Step‐Van 143,412
PW – Pressure Washers (2) 20,000
Total $2,396,680
58
CERF PURCHASES
Fire – Ladder Truck, Engine, Ambulance, SUV $2,671,801
IT – Computer Equipment & Servers 492,729
IT – Microwave Links 320,000
IT – Village Phone System 188,400
PD – Body Cameras (70) (from 2021) 125,175
PD – Squad Cars/SUVs (9) 441,837
PD – Ballistic Shields (30) 60,000
PW – Trucks (2) 308,592
PW – Asphalt Box Reclaimer 17,000
PW – Fuel Management System 51,000
PW – Multi‐Purpose Trailer (2) 36,072
Total $4,652,606
The Facilities Repair and Replacement Fund (FRRF) accounts for dollars annually set aside for the repairs and replacement of the Village’s various facilities.
The FRRF’s fund balance target is 35% and the fund is balanced with project budgets, recommended expenditures and short‐ and long‐term priorities.
Recently completed architectural assessments on nine of the Village’s older facilities has identified the needs for the proposed 2022‐2026 FRRF.
FACILITIES REPAIR AND REPLACEMENT FUND
2021 Major Project Updates
West Lake Pump Station (1998) $1,172,540
Masonry repairs, roof replacement and HVAC
Awarded on September 7, 2021
Fire Station 14 (2003) $174,500 Apparatus bay drain and floor covering, water
heater and air handler replacements
Completed on September 10, 2021
2022 Major Planned Projects
Fire Station 13 (2003) $224,347 Apparatus bay drain and floor covering, water
heater and air handler replacements
Municipal Center (2006) $190,805 Flooring and cooling system
Laramie Pump Station (1938) $431,848
Pump replacements
Public Works Phase III (1994) $558,795
Windows, HVAC, flooring and locker replacements
Architectural and Engineering (A&E) Services
2022 project delivery $112,464
2023 project design $75,68060
FACILITY REPAIR AND REPLACEMENT FUND
Located at the northeast corner of West Lake and Pfingsten, the West Lake Pump Station is the primary supply structure for the Village’s west water zone housing five pumps and providing six million gallons of local storage.
61
INSURANCE AND RISK FUND Charges for Services increased 12% from the 2021 budget
The 2022 health Insurance premiums are budgeted to be $6,639,388, a 7.72% increase over the 2021 budget
Claims and reserves for workers’ compensation and general liability are budgeted using the actuarial report and a 55% confidence level
The 2022 budget for cash claims is $684,394 and the adjustment to reserves is $137,778
2022 BUDGET WORKSHOP II
Questions?
62
Next2022BudgetWorkshop
Thursday,Oct.28,20217:00p.m.
TentativeAgenda:CorporateFundUpdate
TaxLevy
WaterandSanitarySewerFunds
PermanentandTIFFunds
CapitalImprovementPlan(CIP)Update
63
