Village of Mahomet

503 E. Main Street • P.O. Box 259 • Mahomet, Illinois 61853-0259 Phone: (217) 586-4456 • Fax: (217) 586-5696

www.mahomet-il.gov www.ChooseMahomet.com

STUDY SESSION

BOARD OF TRUSTEES FEBRUARY 12, 2019

6:00 P.M. AT THE ADMINISTRATION OFFICE

503 E. MAIN ST. AGENDA

1. CALL TO ORDER 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL

4. PUBLIC HEARING:

A. PROPOSED APPROVAL OF REDEVELOPMENT PLAN AND REDEVELOPMENT PROJECTS, ESTABLISHMENT OF REDEVELOPMENT PROJECT AREA AND ADOPTION OF TAX INCREMENT ALLOCATION FINANCING

5. PUBLIC COMMENT: The Board welcomes your input. You may address the Board by completing the information requested on the Attendance/Oath Sheet before the meeting. You may address the Board, on subjects not listed on the agenda, during the Public Participation portion of the meeting. Please state your name and address for the record. Please limit your comments to five minutes or less.

6. ORDINANCES, RESOLUTIONS AND OTHER ACTIONS:

A. ENGINEERING

1. A RESOLUTION APPROVING AN ENGINEERING AGREEMENT FOR

MATERIAL TESTING SERVICES FOR THE SUNNY ACRES ROAD

RECONSTRUCTION PROJECT ($16,500).

B. WATER/WASTEWATER

1. A RESOLUTION AUTHORIZING THE AWARD OF THE FLOW

MONITORING STUDY PROJECT TO GASVODA & ASSOCIATES IN THE

AMOUNT OF $15,872.00

7. ADMINISTRATOR’S REPORT A. DEPARTMENTAL REPORTS

1. WATER/WASTEWATER

2. TRANSPORTATION

3. ENGINEERING

8. MAYOR’S REPORT: A. FEBRUARY 2019 BOARD MEETING CALENDAR

1. STUDY SESSION, TUESDAY, FEBRUARY 19, 2019– 6:00 P.M.

2. BOARD MEETING, TUESDAY, FEBRUARY 26, 2019 – 6:00 P.M.

9. NEW BUSINESS (Discussion of any items that the Trustees may have for new business not listed on the agenda. No formal action will be taken on these items during this proceeding) 10. ADJOURNMENT

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MEMORANDUM

TO THE

BOARD OF TRUSTEES

ITEM: Resolution Approving ERI to perform testing services for the Sunny Acres Road Reconstruction Project (est. $16,500)

DEPARTMENT: Engineering

AGENDA SECTION: Engineering

AMOUNT: Est. $16,500

ATTACHMENTS: ( ) ORDINANCE (X) RESOLUTION (X) OTHER SUPPORTING DOCUMENTS

DATE: February 12, 2019

INTRODUCTION: The Village of Mahomet is replacing Sunny Acres Road from South Mahomet Road to US 150 using federal funding. IDOT Documentation will be required for this project. This will be the responsibility of the Engineering Department. The portion of the work that cannot be completed in-house is the material testing. Based on the project documents and projected timeline of construction, ERI has provided a scope of the services that they will provide, along with a detailed estimate of costs and their general fee schedule.

BACKGROUND: Project Number STR-18STU was identified as Sunny Acres Road Reconstruction Project in the amount of $1,000,000 for construction. Bids were opened on January 18, 2019 Letting and construction costs have been revised to total $800,000.

DISCUSSION OF ALTERNATIVES: Other estimates of costs can be sought, but this amount is well within reason (approximately 2%^ of construction cost). ERI is a reputable company that has provided these same services to the village in the past 2+ years.

PRIOR BOARD ACTION: The Board approved the 2019-2023 Capital Improvement Plan which included Project Number STR-18STU.

COMMUNITY INPUT: The public is well aware of the need for this project. A public information meeting was held on Wednesday November 28, 2018. Articles were published in the Mahomet Citizen and Mahomet Daily.

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BUDGET IMPACT: Based on the construction cost, the estimated material testing cost is approximately 2%. STAFF IMPACT: The Engineering Department will be responsible for the general coordination of the project and construction inspection, documentation, and administration. The engineering department will seek to hire an intern to help with this work. SUMMARY: The engineering Department requested an estimate of cost for material testing for the Sunny Acres Road Reconstruction Project. This item was included in the last CIP and the amount will be updated for the FY 2020 CIP. RECOMMENDED ACTION: It is recommended that the Village Board of Trustees adopt the Resolution Approving the material testing and inspection services in the estimated amount of $16,500. ENGINEERING DEPARTMENT APPROVAL:

VILLAGE ADMINISTRATOR:

RESOLUTION NUMBER 19-2-

A RESOLUTION APPROVING AN ENGINEERING AGREEMENT FOR MATERIAL TESTING SERVICES FOR THE SUNNY ACRES ROAD RECONSTRUCTION

PROJECT ($16,500).

WHEREAS, Village Staff and the Board Trustees approved the 2019-2023 Capital

Improvement Plan and the FY 2019 Budget; and, WHEREAS, the Sunny Acres Road Reconstruction Project is part of the 2019-2023

Capital Improvement Plan; and, WHEREAS, Village Staff recommends the Approval of the Engineering Agreement with

ERI for the materials testing and inspection services for the Sunny Acres Road Reconstruction Project.

NOW, THEREFORE, BE IT RESOLVED this 26th day of February, 2019 by the Board of Trustees of the Village of Mahomet that: 1. The Village of Mahomet Board of Trustees does hereby approve the Engineering

Agreement with ERI for the materials testing and inspection services for the Sunny Acres Road Reconstruction Project (estimated $16,500).

2. The Village of Mahomet Board of Trustees further authorizes the Village President to execute the proper documents.

__________________________ Sean Widener, Acting President Board of Trustees Village of Mahomet

Attest: Village Clerk

Field Testing Services Aggregates

Typical services include inspection and testing of soils (compaction, dcp and moisture content), Dry Sieve Analysis 85.00$ Per Test

concrete (slump, air content, unit weight, temperature, cylinders and beams), asphalt (nuclear density), Wash Sieve Analysis (Wash Test and Dry Sieve Analysis) 135.00$ Per Test

and pavement coring Unit Weight 45.00$ Per Test

Engineering Technician 51.00$ Per Hour Specific Gravity and Absorption (Fine Agg.) 90.00$ Per Test

Senior Engineering Technician (where required) 67.00$ Per Hour Specific Gravity and Absorption (Coarse Agg.) 70.00$ Per Test

Field Testing Equipment (in addition to field testing services) Asphalt

Nuclear Density Gauge 55.00$ Per Day Specific Gravity / Density of Cores 50.00$ Per Core

Dynamic Cone Penetrometer 40.00$ Per Day

Coring Equipment (Not Including Vehicle Charge) 135.00$ Per Day

Core Bit Charge 2.00$ Per Inch Depth

Sample Pickup Only (1 Hour Minumum) Misc. Services

Pickup of PCC Cylinders, Stockpiles, Soils, etc… 51.00$ Per Hour Empty Concrete Cylinder Molds 4.00$ Per Mold

Soil Improvement Designs (lime mix designs) Quoted by job

Laboratory Testing Services

Concrete Engineering Services

Concrete Cylinder/Grout Prism Compression Test 14.00$ Per Specimen

Additional Charge for Sawing Uneven Cores or Cylinders 20.00$ Per Specimen Project Engineer 105.00$ Per Hour

Additional Charge for Sulfur Capping Cores or Cylinders 20.00$ Per Specimen Principal Engineer 170.00$ Per Hour

Concrete Beam Flexural Test 35.00$ Per Specimen

Splitting Tensile Strength of Cylindrical Concrete Specimens 35.00$ Per Specimen

Mortar

Mortar Cube Compression Test (2" Cube) 14.00$ Per Specimen

Mortar-Aggregate Ratio $ Call Per Test

Masonry

Compressive Strength and Absorption Upon Request Per Test

Soils

Atterberg Limits (Dry Preparation Method) 110.00$ Per Test

Moisture Density Relationship (Standard ASTM D698) 180.00$ Per Test

Moisture Density Relationship (Modified ASTM D1557) 190.00$ Per Test

Organic Content 60.00$ Per Test

Water Content 12.00$ Per Test

Amount Finer Than No. 200 (Wash Test) 80.00$ Per Test

Dry Sieve Analysis 85.00$ Per Test

Wash Sieve Analysis (Wash Test and Dry Sieve Analysis) 135.00$ Per Test

Particle Size Analysis (Wash, Sieve and Hydrometer) 260.00$ Per Test

California Bearing Ratio (CBR) 260.00$ Per Point

Unconfined Compressive Strength 75.00$ Per Test

Preparation of Unconfined Compressive Strength Samples 60.00$ Per Sample

Visual Classification 6.00$ Per Classification

Remarks

• Discount pricing will be considered for all large projects.

• Personnel time will be billed as per the actual time spent (unless the minimum charge prevails)

• The Engineering Technician rate will be billed for Field Testing Services unless special services are needed (special services may include the

following: Concrete or Asphalt plant monitoring, requests for specific personnel, site recommendations, etc..) The Senior Engineering Technician rate

will be billed for special services unless an Engineer is needed.

• Coring will be a 2 man crew, traffic control personnel will be an additional charge if they are necessary and not supplied by the client

• A 3 hour minimum charge will apply for all field services. (Per trip to jobsite)

• A 5 hour minimum charge will apply for all testing services on a same day call out with no advance scheduling (1st trip to jobsite)

• An overtime rate of 1.5 times the standard rate will apply:

For field services required before 7:00 a.m. and after 5:00 p.m. (Monday - Friday)

For field services required for more than 8 hours on a given day

For field services required on Saturday, Sunday or Holidays (a 4 hour minimum will also apply - 2 hour minimum for sample pickups only)

For lab testing required before 7:00 a.m. and after 5:00 p.m. (Monday - Friday)

For lab testing required on Saturday, Sunday or Holidays

• For PCC cylinder breaks required before or after normal office hours (8:00 a.m. to 5:00 p.m. Monday - Friday), Engineering Technician time will be

billed at the overtime rate in addition to the fee for each cylinder break, with a minimum charge of 1 hour (Monday - Friday) and 2 hours (Saturday,

Sunday or Holidays). All cylinders will be billed (including "Holds" that are not tested).

• Vehicle charges will be applied as follows for travel to jobsites located within the Champaign, Urbana and Savoy city limits:

$20 per trip for services lasting no more than 4 hours and $40 per trip for services lasting more than 4 hours

• Vehicle charges will be applied as follows for travel to jobsites located outside the Champaign, Urbana and Savoy city limits:

$20 per trip for services lasting no more than 4 hours or $0.70 per mile (whichever is greater)

$40 per trip for services lasting more than 4 hours or $0.70 per mile (whichever is greater)

• Sevices and fees not listed will be quoted upon request

• Report preparation time is not included in the field or lab testing rates and will be an additional charge. Reports will be prepared by a Project Engineer.

• Reporting on IDOT forms often takes additional time to gather the necessary data, therefore additional time will be billed as necessary for this service

ERI Standard Fee Schedule

For Materials Testing and Inspection Services

(January 1, 2019 to December 31, 2019)

General Conditions

ERI - Material Testing ServicesSection 1. Scope of Work: Engineering and Research International, Inc. (hereinafter referred to as“ERI”) shall perform services in accordance with ERI’s proposal to Client. “Client” refers to the personor business entity ordering the work to be done by ERI. Upon acceptance of the proposal, Client agreesto the conditions contained within the proposal, Standard Fee Schedule and these General Conditions. The person signing this Agreement guarantees that he or she is fully authorized to enter Client into legalagreements. If Client is ordering ERI’s services on behalf of another, Client represents and warrantsthat it is the duly authorized agent of said party for the purpose of ordering and directing said services. Unless otherwise stated in writing, Client assumes sole responsibility for determining whether thequantity and the nature of the work ordered by Client is adequate and sufficient for the intended purposeand is in accordance with the proper specifications and codes. Client shall communicate these GeneralConditions to each and every third party to whom Client transmits any part of ERI’s work. ERI shallhave no duty or obligation to any third party greater than that set for in ERI’s proposal, and theseGeneral Conditions.

If unexpected site conditions are discovered at any time which change the scope of work, additionalservices beyond the scope of work may be necessary. If additional services are required due to a changein scope of work, ERI will provide these additional services at the rates presented in the Standard FeeSchedule. ERI can perform additional work with verbal authorization, and ERI will provide writtenconfirmation of fees, if requested. All costs incurred because of delays in authorizing the additional workwill be billed to Client.

Client will make available for ERI’s review all known information regarding existing and proposedconditions or requirements which affect the service(s) to be performed including, but not limited to,information Client knows, assumes or may suspect on hazardous or potentially hazardous substances. Client will immediately transmit to ERI any new information which becomes available, to it, itscontractors, agents or subcontractors. Client agrees to render reasonable assistance as requested by ERIso the performance of the service(s) may proceed without delay or interference and, when required byERI, to provide a representative to answer questions about the project. If the service(s) to be performedrequire the presence of ERI personnel on site, Client will provide a representative at the site to superviseor coordinate the project, when required by ERI, upon 24 hours notice.

The ordering of work from ERI either by signature or verbal request shall constitute acceptance of theterms of ERI’s proposal, Standard Fee Schedule and these General Conditions. This agreement shall begoverned by the laws of the state of Illinois.

Section 2. Project Site Access: Client will arrange and provide access to the site so that ERI personneland equipment may perform the requested services. Once ERI’s services are requested, it is understoodthat all necessary permissions for ERI to enter the site and perform the requested services have beenobtained regardless of whether the site is owned by Client or any other third party. While ERI will takeall reasonable precautions to minimize any damage to the site, it is understood by Client that somedamage may occur during the normal course of work. ERI has not included the cost of restoration as apart of it’s fees. If ordered to restore the site to its former condition, ERI will perform the work andClient will be billed for the cost of restoration.

Section 3. Project Utilities: In the execution of these services, ERI will take all reasonable precautionsto avoid damage to subterranean structures or utilities. Client represents and warrants that it has advisedERI of any known subterranean structures or utilities at any site at which ERI is to perform servicesunder this project. Unless ERI has assumed in writing the responsibility of locating subterraneanstructures or utilities, Client agrees to defend, indemnify and save ERI harm from all claims, suits, losses,costs and expenses, including reasonable attorney’s fees as a result of personal injury, death or propertydamage occurring as a result of ERI performing it’s services or caused by contact with such subterraneanstructures or utilities where the actual or potential presence and location thereof were not revealed toERI by Client. If ERI is requested to contact utility companies for utility clearance, Client will be billedfor such time as per the rates in the Standard Fee Schedule. These duties will be considered beyond thescope of work unless these duties are clearly identified in writing.

Section 4. Tests and Inspections: Client shall cause all tests and inspections of the site and materialsand services performed by ERI or others to be timely and properly performed in accordance with theplans, specifications and contract documents, and ERI’s recommendations. No claims for loss, damageor injury shall be brought against ERI by Client or any third party unless all tests and inspections havebeen so performed and unless ERI’s recommendations have been followed. ERI is not responsible fortest and inspection services not included in the proposal or services provided by another party. Clientagrees to indemnify, defend and hold ERI, its officers, employees and agents harmless from any and allclaims, suits, losses, costs and expenses, including, but not limited to, court costs and reasonableattorney’s fees in the event that all such tests and inspections are not performed or ERI’srecommendations are not followed except to the extent that such failure is the result of the negligence,willful or wanton act or omission of ERI, its officers, agents or employees, subject to the limitationcontained in sections 12 and 13.

Section 5. Personnel Responsibility: ERI’s field representatives duties will be to provide inspectionand testing services for only the work that ERI has agreed to be involved. ERI’s services shall notinclude the supervision or direction of any work done by the contractor, his employees or agents. ERI’spresence and/or services shall not excuse the contractor for any defects found in his work at any time. ERI shall not be responsible for evaluating, reporting or affecting job conditions concerning health,safety or welfare. Sufficient time should be allowed for ERI to perform the necessary services as perthe project requirements. Delays due to said services shall not in any way excuse any contractor,subcontractor or supplier from performance of its work in accordance with the contract documents. Thecontractor(s) for this project should be so advised of these conditions. ERI will be responsible for it’sown employee’s safety on the project site, but this does not relieve Client or Client’s designatedcontractor from their responsibility to maintain a safe project site. Job and site safety will be the soleresponsibility of the client or client’s designated contractor unless otherwise noted.

Section 6. Accuracy of Test Locations and Compliance to Specification: The accuracy of theprovided survey control at the time of testing directly affects the accuracy of the testing location andelevation reference points. ERI will not be responsible for the accuracy of the points referenced. Unlessotherwise noted, the accuracy of test locations will be approximate measurements or estimates.

Construction materials may exhibit a high degree of variation in composition and quality within arelatively small area. Therefore, two test locations may conform to the specifications while one locationbetween these two test locations may not conform to the specifications. This location would not bedetected if it were not tested. Therefore, with any testing plan, there is a possibility that locations existthat do not conform to the specification. The likelihood that these locations are not detected is reducedwith more frequent testing. It is not ERI’s responsibility to ensure that the type or quantity of testingrequested by Client will satisfy the job specifications, local codes or is adequate in any way, unlessotherwise noted.

Section 7. Sample Disposal: Unless otherwise agreed, test specimens or samples will be disposedimmediately upon completion of the tests. All drilling samples or specimens will be disposed sixty (60)days after submission of ERI’s report. Further storage or transfer of samples can be made at Client’sexpense upon written request.

Section 8. Hazardous Materials and Conditions: Prior to the start of services, or at the earliest time suchinformation is learned, it shall be the duty of Client, or other involved or contacted parties, to advise ERI ofany known or suspected undocumented fills, hazardous materials, by-products, or constituents, and anyknown environmental, geologic, and geotechnical conditions, which exist on or near any premises uponwhich services are to be performed by ERI employees or subcontractors or which in any other way may bepertinent to ERI’s proposed services.

The term “unanticipated hazardous materials” refers to any hazardous materials or materials suspected to behazardous that are encountered by ERI in the field. Client agrees that the discovery of unanticipatedhazardous materials constitutes a changed condition mandating a renegotiation of the scope of work ortermination of services and that the hazardous or potentially hazardous materials will remain the property ofClient or entity for which Client is providing services. Client also agree that the discovery of unanticipatedhazardous materials will make it necessary for ERI to take immediate measures to protect human health andsafety, and/or the environment and the fees related to such actions will be paid by Client. ERI agrees tonotify Client as soon as practically possible should unanticipated hazardous materials be encountered. Inaddition, Client waives any claims against ERI, and agrees to indemnify, defend and hold ERI harmless fromany claim or liability for injury or loss arising from ERI’s encountering of unanticipated hazardous materials. Client also agrees to compensate ERI for any time spent and expenses incurred by ERI in defense of any suchclaim, with such compensation to be based upon ERI’s prevailing fee schedule and related expenses.

ERI reserves the right to terminate any work related to the project if unanticipated hazardous materials arefound and shall not be responsible for the completion of the proposed services in such circumstances.

ERI does not at any time own or take possession or responsibility of hazardous materials as a result of itsexploration services. All hazardous materials, including but not limited to samples, drilling fluids,decontamination fluids, development fluids, soil cuttings and tailings, and used disposable protective gear andequipment, are the property of Client, and responsibility for proper disposal is Client’s unless priorcontractual arrangements are made. All laboratory and field equipment that cannot readily and adequately becleansed of its hazardous contaminants shall become the property and responsibility of Client. Client shallpurchase all such equipment and it shall be turned over to Client for proper disposal unless prior alternatecontractual arrangements are made.

Section 9. Payment: ERI will submit monthly invoices for services rendered the prior month and a finalinvoice will be sent upon completion of services, payable within 30 days of invoice date. Payment is dueupon presentation of invoice and is past due thirty (30) days from invoice date. Client agrees to pay afinance charge of one and one-half percent (1.5%) for each month the payment is delayed; however, ERIreserves the option to terminate its services due to Clients failure to pay when due. In the event oftermination of services prior to completion of services, Client shall compensate ERI for all servicesperformed until the date that a notice of termination has been received in writing.

Section 10. Ownership of Documents: All reports, boring logs, field data, field notes, laboratory test data,calculations, estimates and other documents prepared by ERI as instruments of service, shall remain theproperty of ERI unless otherwise agreed upon in writing. ERI will retain final reports for services for aperiod of 5 years.

Section 11. Standard of Care: Service performed by ERI under this agreement will be conducted in amanner consistent with the level of care and skill ordinarily exercised by members of the profession currentlypracticing in the same community under similar conditions. No other warranty, expressed or implied, ismade. Client recognizes that subsurface conditions may vary from those encountered at the location whereborings, inspections, or explorations are made by ERI and that conditions at a given location may vary withtime and that the data, interpretations and recommendations of ERI are based solely on the obtained data. ERI will not be responsible for interpretations by others of data obtained by ERI.

Section 12. Limitation of Liability: Client agrees to limit ERI’s liability to Client, owner, contractors,subcontractors, and all parties claiming reliance on ERI’s services on the project, arising from ERI’sprofessional acts, errors, or omissions, such that the total aggregated liability of ERI to all those named shallnot exceed the lesser of ERI’s total fee for services rendered on this project, or $25,000.00 provided thatsuch claims are not attributable to ERI’s gross negligence or intentional misconduct. In the event that ERIhas been found to have acted with gross negligence or intentional misconduct, the limit of liability will beincreased to $25,000.00 less any applicable insurance amount covering alleged damages or claims. In noevent shall ERI or any other party to this agreement, including parties which may have or claim to have adirect or indirect reliance on ERI’s services, be liable to the other parties for incidental, indirect, orconsequential damages arising from any cause. ERI will not be liable for any advice, judgment, or decisionbased on any inaccurate information furnished by Client or others engaged by or for Client, and Client willindemnify ERI against liability arising out of or contributed to by such information. No action or claim,whether in tort, contract, or otherwise, may be brought against ERI, arising from or related to ERI’sservices, more than two (2) years after cessation of ERI’s services hereunder.

Section 13. Insurance and Indemnification: ERI represents that it’s employees are protected by worker’scompensation insurance and that ERI maintains general liability and property damage coverage which areconsidered adequate and comparable with coverage maintained by similar companies. Certificates for allsuch policies of insurance shall be provided to Client upon request in writing. ERI shall not be responsiblefor any loss, damage or liability beyond the amounts, limits, and conditions of such insurance. ERI shall notbe responsible for any loss, damage, or liability arising from any acts by Client, its agents, staff, and otherconsultants employed by it. ERI agrees to indemnify Client from and save Client harmless against any loss,damage, or liability stemming from acts of gross negligence by ERI. Except as expressly set forth in sections12 and 13, Client agrees to hold ERI, its officers, directors, agents, and employees, harmless from any claims,suits or liability including but not limited to attorney fees, costs of settlement and other incidental costs, forpersonal injury, death, illness, property damage or any other loss, allegedly arising from or related to ERI’sperformance of work.

Section 14. Termination: This Agreement may be terminated by either party upon seven (7) days writtennotice in the event of substantial failure by the other party to perform in accordance with the terms thereof. Such termination shall not be effective if that substantial failure has been remedied before expiration of theperiod specified in the written notice. In the event of termination, ERI shall be paid for services performedup to and including the date the termination notice is received in writing plus reasonable terminationexpenses.

Section 15. Assignment and Precedence: Neither Client nor ERI may make amendments to or modifyany aspect of this agreement; which includes the Proposal, Standard Fee Schedule and these GeneralConditions, unless the changes are specifically agreed upon by both parties in writing. These terms andconditions under this agreement shall supersede any and all prior agreements, and any provisions expressedor implied in the request for proposal, purchase order, authorization to proceed, or other contradictoryprovisions, whether written or oral.

MEMORANDUM

TO THE

BOARD OF TRUSTEES

ITEM: Flow Monitoring Study – Gasvoda & Associates

DEPARTMENT: Water & Wastewater

AGENDA SECTION: AMOUNT: $15,872.00

ATTACHMENTS: ( ) ORDINANCE (X) RESOLUTION (X) OTHER SUPPORTING DOCUMENTS

DATE: February 12,2019

INTRODUCTION: The Village of Board of Trustees approved the FY18-19 budget which included the Flow Monitoring as part of the Wastewater Collection System Rehabilitation.

BACKGROUND: The Village of Mahomet has been proactive with the maintenance of the wastewater collection system. The proposed flow monitoring study will take place over a 30-day time frame during April/May when generally the most precipitation occurs and the ground is the most saturated. The study will concentrate on the East side of the Sangamon river. Five flow meters will be installed into the sewer mains at various locations. All the wastewater flows from the East side of Mahomet drain to the Buckthorn Lift station. Staff has seen a dramatic increase of pumping run times after a substantial rainfall. Attached is graph depicting this after a major rain event. The goal of the flow monitoring is to be able to better isolate where this excessive inflow/infiltration is originating to then spend more effort to televise, smoke test, and conduct sump pump inspections in this area. A total of three quotes were obtained for the flow monitoring study. C2 engineering in the amount of $17,970. Hydromax USA in the amount of $16,220. Gasvoda and Assoc. in the amount of $15,872.

DISCUSSION OF ALTERNATIVES: The Board of Trustees is being asked to approve and award this project. The FY 2019 budget includes the costs associated with the implementation of the project funded by the Wastewater Operations and Maintenance Budget.

Advantages: The Flow monitoring study will aid in narrowing down deficiencies in the system and help minimize non-point discharges. Disadvantages: Postponing the project will not identify accurately rehabilitation projects should occur first. PRIOR BOARD ACTION: The Board previously approved the FY18-19 budget and CIP, which included the Wastewater Collection System Rehabilitation. BUDGET IMPACT: The FY18-19 budget includes $ 25,000 for the implementation of this project. Outside consulting services were not necessary for the project to be implemented. In the event it is necessary to extend the survey beyond the 30-day scope. Each additional week for the equipment lease is $3,890.00 which may be approved Administratively as long as the extension is under the ceiling spending limit. STAFF IMPACT: Village Staff will be responsible for onsite inspection of the project. RECOMMENDED ACTION: It is recommended that the Village Board of Trustees award the implementation of the Flow Monitoring Study to Gasvoda & Associates in the amount of $15,872.00 DEPARTMENT HEAD APPROVAL: /S/ Jason Heid

VILLAGE ADMINISTRATOR:

RESOLUTION NUMBER 19-02-

A RESOLUTION AUTHORIZING THE AWARD OF THE FLOW MONITORING STUDY PROJECT TO GASVODA & ASSOCIATES IN THE AMOUNT OF $15,872.00

WHEREAS, Village Staff and the Board of Trustees approved the FY 2018-2019 Budget and the FY 2019 – 2023 Capital Improvement Plan; and,

WHEREAS, the Village Staff requests the approval of the Flow Monitoring Study Project; and, WHEREAS, the Village Staff recommends the approval of the Flow Monitoring Study Project to

Gasvoda & Associates in the amount of $15,872.00. NOW, THEREFORE, BE IT RESOLVED this 26th day of February 2019, by the Board of Trustees of the Village of Mahomet that: 1. The Village of Mahomet Board of Trustees does hereby award the flow Monitoring Study

Project to Gasvoda & Associates in the amount of $15,872.00.

2. The Village of Mahomet Board of Trustees further authorizes the Village Administrator to execute the proper documents.

__________________________ Sean M. Widener, President Board of Trustees Village of Mahomet

Attest: Village Clerk

FEBRUARY 2019

OPERATORS REPORT

WATER SYSTEMS OPERATION AND MAINTENANCE

1- January 2019 daily average water production 449,000 gallons/day. January 2018 daily average water production 458,000 gallon/day.

2- PLC programmer onsite from Metropolitan Industries to reload the program that operates the standpipe booster station.

3- Submitted monthly reports to the EPA. Collected routine bacti samples. Completed shutoffs for non-payment.

4- Took down all exterior Christmas decorations. 5- Replaced several frozen meters and responded to several customers that needed water shut off

due to burst plumbing lines. 6- Worked on water operations and Capital improvements budgets. 7- Painted and Installed new door in the basement stairwell at the Village office.

WASTEWATER SYSTEMS OPERATION AND MAINTENANCE

1- January 2019 daily average influent to the plant 975,000 gallons/day. January 2018 daily average influent to the plant 516,000 gallons/day.

2- Conducted a tour of the Plant to engineers and operators from Indiana. 3- Vande Vanter engineering onsite to pull the large storm water pump at buckthorn lift station

for maintenance and inspection. This pump is the only one out of 20 submersible pumps that we cannot pull ourselves to service due to its weight of 1,200 pounds.

4- Replaced level transducer sub assembly, check valve, and vacuum pump at South Mahomet lift station. Repaired pulled valve and pump.

5- Made repairs to 3” portable diaphragm pump. 6- Maintenance performed on the filter room compressed air dryer. 7- Worked on wastewater operations and capital improvements budgets.

TRANSPORTATION DEPARTMENT JANUARY MONTHLY REPORT

WORK COMPLETED AS OF FEBRUARY 5, 2019

• Emptied trash cans on Main Street as needed.• Checked and cleaned storm drains as needed.• Cleaned a corner in the lower bays, pitched some junk, etc. to create a safer

welding area.• Fabricated a welding table.• Cleaned out an area in the north shed and started constructing a better rack for a

permanent place for sign and loose barricade storage.• Added rock to the shoulder at 206 S. Lincoln Street to try to divert water run-off

into a crawl space/basement.• Researching and pricing pallet racks for the shop.• Plowed snow and salted streets on January 12th, 13th, 14th and 17th, 19th, 20th, 21st,

28th, and February 1st.• Cleaned and hauled off snow from Main Street, some intersections and cul-de-

sacs where storage and sight will become an issue with another heavy snow.• Early morning check for ice from freezing drizzle on the 15th.• Went around where we could to wing snow back in preparation for another heavy

snow and high winds.• Repaired two mailboxes that we damaged from snow removal. These were not hit

by plows but rather by wet, heavy snow coming off of plows.• Preliminarily completed the CIP budget for next fiscal year.• Salted a few various locations that had iced over after the rain on January 23rd.• Ordered another 100 tons of salt that has not arrived to date.• Patched the following streets:

Sunny Acres Road Locust Street Division Street C.R. 150 E. Main Street Crowley Road Andover Drive

VEHICLE AND EQUIPMENT MAINTENANCE

• Made repairs to equipment; had to have the main brace for one plow rebuilt byAll Pro Welding.

• Cleaned and checked trucks and equipment after each snow event.• Took the door of the loader to Martin Equipment to replace the glass that was

broken when the wind caught the door and slammed it too hard. Also replacedthe windshield washer motor and purchased some more hydraulic fluid.

• Repaired a bad switch on the spreader for the pick-up truck.

SPECIAL EVENTS

• None

PARKS AND RECREATION

• None

WATER AND WASTEWATER

• None

Engineer’s Monthly Report January 2019

• Sunny Acres successfully bid out. Awaiting IDOT award of contract to Beniach Construction.• Solace Development/Lake of the Woods Road: slowly starting coordination for new signals. Attended a

few meetings with IDOT and CCHD. IDOT is designing signals. Do not expect to see a turn lane addedon Lake of the Woods Road at Oak Street. Saw and discussed some preliminary plans for the SolaceDevelopment with BKB.

• NSRR coordination is still on hold after the December public meeting. Have a lot of things to figure outwith the most sensitive currently being timing. (aka. Petition to ICC is on hold) Much more to come onthis topic.

• South Mahomet Road project by Hanson is moving along on their end: preliminary design done, utilitycoordination, etc.

• Transportation CIP budget planning and reviewing. Analyzing some projects in more detail todetermine what can be accomplished in FY 2020 or FY 2021. The Transportation CIP has some bigneeds.

• Champaign County First meetings.• Sangamon Fields Development design is moving forward. Gave input and Planning Dept. hired FG for

detailed review. Met with Country Ridge HOA to ease their fears of this development.• MFT closeout for 2018 as well as cleanup of some older sections.