http://mahomet.govoffice.com

Village of Mahomet 503 E. Main Street • P.O. Box 259 • Mahomet, Illinois 61853-0259

Phone: (217) 586-4456 • Fax: (217) 586-5696 www.mahomet-il.gov www.ChooseMahomet.com

SPECIAL BOARD OF TRUSTEES OCTOBER 8, 2019

VILLAGE OF MAHOMET ADMINISTRATIVE BUILDING 503 E. MAIN STREET.

6:00 P.M.

1. CALL TO ORDER

2. PLEDGE OF ALLEGIANCE

3. ROLL CALL

4. PUBLIC COMMENT: The Board welcomes your input. You may address the Board bycompleting the information requested on the sign in/oath sheet before the meeting. Youmay address the Board at this time on items that are not on the agenda. Please state yourname and address for the record. Please limit your comments to five minutes or less.

5. REGULAR AGENDA (TO BE ACTED UPON):

A. RESOLUTION 19-10-01, RESOLUTION ACCEPTING THE BID FOR THE CONSTRUCTION OF THE SANGAMON RIVER GREENWAY CANOE/KAYAK LAUNCH FROM MIDSTATE EXCAVATION INC., MAHOMET, ILLINOIS IN THE AMOUNT OF $109,826.00.

B. RESOLUTION 19-10-02, A RESOLUTION AWARDING THE PURCHASE OF MATERIALS AND INSTALLATION OF A REPLACEMENT ROOF FOR THE VILLAGE ADMINISTRATION BUILDING FROM JACKSON QUALITY CONSTRUCTION IN THE AMOUNT OF $19,920.00

7. MAYOR’S REPORT

A. OCTOBER 2019 MEETING SCHEDULE

1. STUDY SESSION OCTOBER 8, 2019 – IMMEDIATELY FOLLOWING

2. STUDY SESSION, OCTOBER 15, 2019 – 6:00 P.M.

3. BOARD OF TRUSTEES – OCTOBER 22, 2019 – 6:00 P.M.

9. NEW BUSINESS

10. ADJOURNMENT

1

MEMORANDUM

TO THE

BOARD OF TRUSTEES

ITEM: A Resolution accepting the bid from Midstate Excavation Inc, Mahomet, Illinois for construction of the Sangamon River Greenway Canoe/Kayak Launch.

DEPARTMENT: Parks and Recreation

AGENDA SECTION: Parks and Recreation AMOUNT: $109,826.00

ATTACHMENTS: ( ) ORDINANCE (X) RESOLUTION (X) OTHER SUPPORTING DOCUMENTS

DATE: October 8, 2019

INTRODUCTION: Staff seeks direction from the Village Board on accepting the bid from Midstate Excavation Inc, for construction services for the Sangamon River Greenway Canoe/Kayak Launch Project.

BACKGROUND: The Village applied for and was awarded a grant in 2014 from IDNR through the Boat Access Area Development (B.A.A.D.) program. Subsequently, the grant program funds were not released and made available for the project. In 2017, staff applied for a different grant program administered by IDNR, the Recreation Trails Program. In 2018, the Village received notice of award through this grant program. As a result of the recent award, the Village withdrew from the original unfunded B.A.A.D. grant. The Village accepted the grant agreement with IDNR on November 27, 2018. The Village accepted the grant agreement in November, 2018. Sealed Bids were opened on August 12, 2019 at 10:00AM. Seven bids were received. Bids ranged from $109,826-$192,969. The complete bid tabulation tabs are included. Midstate excavation Inc. is the low bid most advantageous to the Village.

DISCUSSION OF ALTERNATIVES: 1. Accept the low bid, Midstate Excavation, Inc.2. Do not accept the low bid and accept another bid.3. Do not accept any bids.

2

PRIOR BOARD ACTION: The Village Board authorized staff to seek grant funds for this project in 2014 and 2017. This project has been approved and budgeted through the Park and Recreation CIP budget since 2015. COMMUNITY INPUT: Support for the project has been documented in the Champaign County Greenways and Trails Program, the 2004 Park and Recreation Master Plan, the Mahomet Riverwalk committee and supported by the Upper Sangamon River Conservancy Group. BUDGET IMPACT: This is an 80/20 matching grant up to max of $98,000. The preliminary engineers estimate was $134,879 for engineering and construction ($102,370 for construction). The low bid is approximately $7,000 over the engineers estimate. STAFF IMPACT: Park and Recreation Director with support from Fehr-Graham and Village Engineer will coordinate this project. SUMMARY: Staff seeks approval of the resolution as presented and approval to direct the Village President and Village Clerk to execute the subsequent contracts. RECOMMENDED ACTION: Staff recommends acceptance of the resolution as presented. DEPARTMENT HEAD APPROVAL: /S/ Dan Waldinger

VILLAGE ADMINISTRATOR: /S/ Patrick Brown

RESOLUTION 19-10-01

RESOLUTION ACCEPTING THE BID FOR THE CONSTRUCTION OF THE SANGAMON RIVER GREENWAY CANOE/KAYAK LAUNCH FROM MIDSTATE EXCAVATION INC., MAHOMET, ILLINOIS IN THE AMOUNT OF $109,826.00.

WHEREAS, the Village of Mahomet has solicited bids for providing for the construction

of the Canoe/Kayak Launch located at 1404 Division Street, Mahomet, IL; and

WHEREAS, per Section 2-4 of the Village of Mahomet Purchasing Policy, sealed bids

were received and opened on August 12, 2019, with the lowest qualified and responsible bid being that of Midstate Excavation, Inc. in the amount of $109,826; and

WHEREAS, the bid has been reviewed and is in compliance with the specifications and

bidding requirements and has the endorsement of Fehr Graham on behalf of the Village of Mahomet.

NOW, THEREFORE, BE IT RESOLVED this 8th day of October 2019 by the Board of Trustees of the Village of Mahomet that: 1. The Village of Mahomet does hereby award the bid to Midstate Excavation, Inc.

in the amount of $109,826.00.

2. The Village of Mahomet Board of Trustees further authorizes the Village President to execute the proper contract and documents.

__________________________ Sean M. Widener, President Board of Trustees Village of Mahomet

Attest: Village Clerk

TABULATION OF BIDSGREENWAY CANOE LAUNCH

MAHOMET, IL

PRELIMINARY

Attended By:

REV 10-2-2019

County: Champaign Date: 12-Aug-19 Midstate Excavation INC Mid-Illinois Concrete & Excavation Stark Excavating, Inc Feutz Contractors, Inc.

Local Agency: Mahomet Time: 10:00 AM 2639 CR 500 E P.O. Box 708 1801 E. Universty Ave. 1805 W. Washington St 1120 N Main St P.O. Box 130

Section: N/A Appropriation: N/A Mahomet, IL 61853 Urbana, IL 61802 Bloomington, IL 61701 Paris, IL 61944

Delivery Unit Quantity Unit Price

Tom Overmyer

TREE REMOVAL, ACRES ACRES 0.2 42,000.00$ 8,400.00$ 93,000.00$ 18,600.00$

TotalTotal Unit Price Total Unit Price Total Unit PriceItem No. Item

EARTH EXCAVATION CY 679 17.00$

52,000.00$ 10,400.00$ 71,000.00$ 14,200.00$

GEOTECHNICAL STABILIZATION FABRIC / FILTER

FABRICSY 878 4.00$ 3,512.00$ 2.00$ 1,756.00$

31,234.00$ 11,543.00$ 32.00$ 21,728.00$ 22.00$ 14,938.00$ 46.00$

SILT FENCE LF 250 5.00$

1.50$ 1,317.00$ 4.00$ 3,512.00$

SUB-BASE GRANULAR MATERIAL TON 52 59.00$ 3,068.00$ 65.00$ 3,380.00$

812.50$ 1,250.00$ 5.00$ 1,250.00$ 6.00$ 1,500.00$ 3.25$

AGGREGATE SURFACE, TYPE B TON 165 46.00$

76.00$ 3,952.00$ 64.00$ 3,328.00$

AGGREGATE SHOULDER WEDGE, TYPE B TON 11 136.00$ 1,496.00$ 65.00$ 715.00$

6,930.00$ 7,590.00$ 45.00$ 7,425.00$ 40.50$ 6,682.50$ 42.00$

PCC SIDEWALK, 6" (W/ WELDED WIRE FABRIC 6X6) SF 1996 12.00$

103.00$ 1,133.00$ 117.00$ 1,287.00$

PCC DRIVEWAY, 6" (PARKING) SY 92 81.00$ 7,452.00$ 57.50$ 5,290.00$

27,944.00$ 23,952.00$ 13.00$ 25,948.00$ 22.50$ 44,910.00$ 14.00$

PCC SIDEWALK CURB LF 40 62.50$

77.25$ 7,107.00$ 83.00$ 7,636.00$

RIPRAP CL, A4 SY 441 69.00$ 30,429.00$ 75.00$ 33,075.00$

3,000.00$ 2,500.00$ 20.00$ 800.00$ 13.25$ 530.00$ 75.00$

POLYUREA PM TYPE 1 - LETTERS & SYMBOLS SF 6.2 50.00$

65.00$ 28,665.00$ 66.50$ 29,326.50$

POLYUREA PM TYPE 1 - 4 LF 152 12.00$ 1,824.00$ 3.00$ 456.00$

744.00$ 310.00$ 45.00$ 279.00$ 140.00$ 868.00$ 120.00$

CONSTRUCTION LAYOUT LS 1 6,500.00$

47.00$ 7,144.00$ 39.00$ 5,928.00$

-$ -$

1,500.00$ 6,500.00$ 2,900.00$ 2,900.00$ 2,325.00$ 2,325.00$ 1,500.00$

Total Bid:As Read: 110,446.00$ 123,602.00$ 131,471.50$ 137,382.00$

-$ -$

As Calculated: 109,826.00$ 123,602.00$ 131,471.50$ 137,382.00$

BLR 12315 (Rev. 07/09/10)

Printed 10/2/2019

Attended By:

County: Champaign Date: 12-Aug-19

Local Agency: Mahomet Time: 10:00 AM

Section: N/A Appropriation: N/A

Delivery Unit Quantity

Tom Overmyer

TREE REMOVAL, ACRES ACRES 0.2

Item No. Item

EARTH EXCAVATION CY 679

GEOTECHNICAL STABILIZATION FABRIC / FILTER

FABRICSY 878

SILT FENCE LF 250

SUB-BASE GRANULAR MATERIAL TON 52

AGGREGATE SURFACE, TYPE B TON 165

AGGREGATE SHOULDER WEDGE, TYPE B TON 11

PCC SIDEWALK, 6" (W/ WELDED WIRE FABRIC 6X6) SF 1996

PCC DRIVEWAY, 6" (PARKING) SY 92

PCC SIDEWALK CURB LF 40

RIPRAP CL, A4 SY 441

POLYUREA PM TYPE 1 - LETTERS & SYMBOLS SF 6.2

POLYUREA PM TYPE 1 - 4 LF 152

CONSTRUCTION LAYOUT LS 1

Total Bid:As Read:

As Calculated:

TABULATION OF BIDSGREENWAY CANOE LAUNCH

MAHOMET, IL

PRELIMINARYREV 10-2-2019

A&R Mechanical Services, Inc. Duce Construction Company Chandler Concrete & Excavation LLC

711 Kettering Park Drive 417 Wilbur Avenue 3451 CR 625 East

Urbana, IL 61801 Champaign, IL 61822 Foosland, IL 61845

TotalUnit Price Total Unit Price Total Unit Price

88,000.00$ 17,600.00$ 90,000.00$ 18,000.00$ 103,629.16$ 20,725.83$

30,555.00$ 26.72$ 18,142.88$ 45.00$ 30,555.00$ 45.00$

1.50$ 1,317.00$ 15.00$ 13,170.00$ 2.52$ 2,212.56$

5,500.00$ 3.09$ 772.50$ 4.50$ 1,125.00$ 22.00$

74.00$ 3,848.00$ 415.00$ 21,580.00$ 54.84$ 2,851.68$

13,200.00$ 54.41$ 8,977.65$ 46.00$ 7,590.00$ 80.00$

83.00$ 913.00$ 300.00$ 3,300.00$ 95.18$ 1,046.98$

34,930.00$ 18.10$ 36,127.60$ 14.25$ 28,443.00$ 17.50$

95.00$ 8,740.00$ 81.00$ 7,452.00$ 129.93$ 11,953.56$

2,560.00$ 25.04$ 1,001.60$ 26.00$ 1,040.00$ 64.00$

98.00$ 43,218.00$ 65.00$ 28,665.00$ 90.83$ 40,056.03$

4,495.00$ 42.89$ 265.92$ 50.00$ 310.00$ 725.00$

12.00$ 1,824.00$ 30.00$ 4,560.00$ 7.97$ 1,211.44$

5,000.00$ 2,745.24$ 2,745.24$ 10,000.00$ 10,000.00$ 5,000.00$

-$ -$ -$

192,967.00$

148,091.47$ 156,523.00$ 192,969.00$

148,091.47$ 156,523.00$

BLR 12315 (Rev. 07/09/10)

Printed 10/2/2019

MEMORANDUM

TO THE

BOARD OF TRUSTEES

ITEM: A Resolution Awarding the Purchase

of Materials and Installation of a New Roof

for the Administration Building from Jackson

Quality Construction

DEPARTMENT: Administration

AGENDA SECTION: Administration AMOUNT: $19,920.00

ATTACHMENTS:

( ) ORDINANCE

(X) RESOLUTION

(X) OTHER SUPPORTING DOCUMENTS

DATE: October 8, 2019

INTRODUCTION:

The Village Administration Building shingled roof is due for replacement. It is original to the

building which was constructed in 1993. We have experienced some leakage and

deterioration.

BACKGROUND:

A new roof has been on the CIP project list since FY2015-2016 and budgeted for since

FY2018-2019. We elected to delay the project another year until this current fiscal year.

Since our estimate for the project were below $25,000, in accordance with our Purchasing

Policy, we solicited three quotes from area roofers who do prevailing wage work. The three

quotes are listed below:

Jackson Quality Construction - $ 19,920.00

Adkisson Construction Contractors, Inc, - $21,700.00

Bash Pepper Roofing Company - $27,795.00

DISCUSSION OF ALTERNATIVES:

Take no action and direct staff to instead go through an advertised formal bid process.

PRIOR BOARD ACTION:

The Board approved this project in the FY2019-2020 Budget.

COMMUNITY INPUT:

None

BUDGET IMPACT:

We budgeted $23,000 for improvements to the replacement roof.

STAFF IMPACT:

No impact on staff.

SUMMARY:

Approval is needed for $19,920.00 to award the purchase of materials and installation of a new

Administration Building roof to Jackson Quality Construction of Mahomet.

RECOMMENDED ACTION:

We recommend approval of this resolution and awarding the purchase and installation from

Jackson Quality Construction.

DEPARTMENT HEAD APPROVAL:

VILLAGE ADMINISTRATOR:

THANK YOU FOR YOUR BUSINESS!

PROPOSAL

ADKISSON CONSTRUCTION CONTRACTORS INC.

DATE: SEPTEMBER 27, 2019

200 N. Parke St., Tuscola IL, 61953 Phone 217-253-5430 Fax 217-253-9583 www.adkissonconstruction.com IL License # 104-015170

EXPIRATION DATE: OCTOBER 27, 2019

TO Village of Mahomet 503 E. Main Mahomet, IL 61853 217-621-2602

We hereby propose to furnish material & labor to complete the work herein for the sum of: $21,700.00

PROJECT TITLE: 503 E. Main Roof

PROJECT SCOPE: Tear off existing roof and haul away from premises. Nail on aluminum drip edge. Nail on Tiger Paw synthetic felt paper. Install GAF Weather Watch ice and water shield on all eaves and in all valleys. Replace all soil pipe flashings. Install Cobra Snow Country Advanced ridge vent. Flash one chimney. Nail on GAF Timberline architectural design shingles.

Note: Prevailing wages rate will be paid if awarded this contract. Extra: Any sheeting replacement will be added to bill at a cost of $1.75 per square foot. All material is guaranteed to be as specified, and the above work to be completed in a workmanlike manner according to standard practices for the sum of: TWENTY ONE THOUSAND SEVEN HUNDRED and 00/100 With payments to be made as stated below: In full upon completion of job. Prompt remittance would be appreciated. 2% finance charge per month on all accounts 30 days past due. Annual charge 24%. Customer is responsible for all collection costs, including reasonable attorney’s fees. Any alteration or deviation from above specifications involving extra costs, will be executed only upon written orders, and will become an extra charge over and above the estimate. All agreements, contingent upon strikes, accidents or delays beyond our control. Owner to carry fire, tornado and other necessary insurance on above work. Workmen's compensation and public liability insurance on above work to be taken out by contractor. Note: This proposal may be withdrawn by us if not accepted within 30 days.

ACCEPTANCE OF PROPOSAL

The above prices, specifications and conditions are hereby accepted. You are authorized to do the work as specified. Payments will be made as outlined above. Date of Acceptance: ___ ______ ___ _

Signature:___ ____ ___ ______ ___ Signature:___ ____ ___ _____ _____

Note: If you wish to accept this proposal mail a signed copy to above address and notify us by phone.

P.O. Box 795 * 712 N. Hickory

Champaign, IL. 61820

Phone: 217-352-2200

Fax: 217-352-3523

Email: bashpepper1@att.net

Commercial Roofing – Residential Roofing Gutters – Siding – Sheet Metal

Storm Windows & Doors – Prime Windows – Security Doors

____________________________________________________________________________________________

PROPOSAL Village of Mahomet Attn: Patrick J Brown October 1, 2019

We propose to furnish all materials and perform all labor necessary to complete the following job located at:

Job: 503 E. Main St. Mahomet THIS PROPOSAL HAS BEEN PREPARED INCORPORATING SPECIALIZED SAFETY EQUIPMENT COSTS AND INCREASED LABOR COSTS NECESSARY FOR ALL CONSTRUCTION WORKPLACES TO

BE IN COMPLIANCE WITH O.S.H.A. (OCCUPATIONAL SAFETY AND HEALTH ADMINISTRATION) FALL PROTECTION STANDARD EFFECTIVE 2/6/1995.

1. Tear off all old roofing on entire building. If any bad roof decking is found after tear off, we will remove and replace at

time & material rate of $50.00 per sheet added to base price. 2. Install two rows 36” Tamko moisture guard plus ice and water shield at all eaves, around all protrusions and along all

walls. 3. Nail one-layer GAF Tiger paw underlayment felt as temporary roof during tear off and reroofing. 4. Install new terra bronze aluminum gutter apron at eaves and style “C” metal at rake edges. 5. Install individual aluminum metal flashing at each course of shingles at the juncture of the shingles and the side of

chimney. 6. Cut new reglet in chimney. Install new .032 white, brown, black or bronze aluminum metal counterflashing. Caulk new

counterflashing with Terpolymer sealant. 7. Install new Lifetime Tool brand 100% Silicone pipe flashing system on existing pipes with manufacturer’s lifetime (50

year max.) product warranty. See at www.lifetimetool.com 8. Remove old vent-a-ridge. Install new Cobra Snow Country advanced concealed vent-a-ridge. Install new individual

ridge shingles over concealed vent-a-ridge to match roofing color. 9. Install precut starter shingles at eaves and all rake edges to provide factory applied thermoplastic sealing at bottom

edge of first row shingles. 10. Install 36” wide Tamko moisture guard ice and water shield in valley. Install closed cut straight-line shingle valley. 11. Cut in and install two small black aluminum exhaust vents. Connect exhaust vent to ceiling exhaust fan with dryer vent

hose. 12. Install matching individual ridge shingles on hips. 13. Lift and reuse existing flashing base on heat stack. Reset in Elite elastomeric plastic roofing cement. Seal storm collar

with Terpolymer sealant. 14. Clean and paint the existing any necessary protrusions in a color to Match or compliment new shingles. 15. Install Tamko Woodgate double-layered fiberglass laminated shake-like dimensional shingles with Algae resistant

granules and 40-year manufacturer’s limited warranty with 30-year non-prorated labor and material coverage Sure Start protection plan with a 110-mph wind warranty in your choice of available colors.

16. Optional Shingles: a. Install CertainTeed Landmark two-piece laminated fiberglass base dimensional shingles with Lifetime

manufacturer’s limited warranty and CertainTeed Sure Start Plus 50-year non-prorated material and labor warranty with a 130-mph wind warranty. Same Base Price.

17. Clean up and dispose of any debris. 18. Option: Install one new Hy-C Big Top chimney cap. Add $1,100.00 to base price. Please Note: Prevailing Wage Labor

SPECIAL NOTICE: The Roofing Industry is currently experiencing price volatility in asphalt related products. Roofing manufacturers have advised us to expect short term

notice of price increases and/or possible material shortages. Due to this unpredictable matter, prices as quoted in this proposal for roofing products are ONLY valid for orders

placed within 14 days from the date of this proposal.

All of the work listed above, is to be completed in a workman-like manner for the sum of Base Price: $27,795.00 Payable upon completion.

THIS PROPOSAL IS GUARANTEED FOR 30 DAYS Our workmen are covered by Workmen’s Compensation and Public Liability Insurance. The Contract price specified herein includes all labor and materials, not including any repairs or replacements on the job, caused by defective

construction or deterioration due to old age that would be discovered at the time we begin the work listed above. Gutter proposals include no painting and no work below ground. In accepting this proposal, the undersigned agrees that no

alterations will be made, returns of merchandise or custom crafted materials and/or labor, which are especially prepared or ordered for the above work, these items are non-refundable. A two-year service certificate as standardized by the

National Roofing Contractors Association will be issued on all roof workmanship, except repairs. We agree to do only the work listed above. And duty, excise or other tax and/or charge, Federal, State or Municipal now in effect or

hereinafter imposed on the products shall be added to the price quoted, within 14 days of signing this proposal. Any changes in the above specifications involving extra cost of labor and/or material will only be executed upon written

order and will become an extra charge over and above this proposal. All agreements are to be in writing and contingent upon strikes, fires, weather, accidents or any other causes beyond our control. In signing this contract, the

undersigned represent that they are the owners of the property on which the job will occur.

Yours Truly, BASH-PEPPER ROOFING COMPANY

Payment by VISA or MASTERCARD are acceptable.

By: Cord Schroeder

You are hereby authorized to furnish all labor and materials to complete the work listed in the above proposal for which I/We agree to pay the amount listed above and according to the terms thereof.

ACCEPTANCE

Accepted: By_____________________________________________________ & _________________________________________________________________

Res Lic # 104.000316 Com Lic # 105.007532

RESOLUTION NO. 19-10-02

A RESOLUTION AWARDING THE PURCHASE OF MATERIALS AND INSTALLATION OF A REPLACEMENT ROOF FOR THE VILLAGE

ADMINISTRATION BUILDING FROM JACKSON QUALITY CONSTRUCTION IN THE AMOUNT OF $19,920.00

WHEREAS, per Section 2-3 of the Village of Mahomet Purchasing Policy, staff has prepared written non-sealed quotes; and,

WHEREAS, Jackson Quality Construction, Inc. has extensive experience with roofing and general construction and has completed quality work for the Village of Mahomet in the past; and,

WHEREAS, staff recommends Jackson Quality Construction, Inc. for this service.

NOW, THEREFORE, BE IT RESOLVED this 8th day of October 2019, by the Board of Trustees of the Village of Mahomet that:

1. The Village Administrator are hereby authorized to execute the purchase of materials and the installation of a replacement roof from Jackson Quality Construction, Inc. for $19,920.00

____________________________ Sean M. Widener, President Board of Trustees Village of Mahomet

Attest: ____________________________ Village Clerk