VIPR Overview

September 2008

2VIPR Overview – June 2008

Automate Pre-Season Instruments Across the Business Lifecycle

Prepare Solicit Inspect Award Dispatch Contract Admin

Evaluate Pay Report Close

Mods

Performance IBS

Generate Priority

ListFor Best Value

Evaluate

Scope:• An Acquisition Management System (not Fire Ops or Finance)

• All preseason incident procurement instruments

• All aviation contracts paid on an FS-6500-122 (not end product)

• Not: incident sign-ups, cooperator / land use agreements

Electronic Data Flow

3VIPR Overview – June 2008

Incident Business Solutions (IBS)E

SB

VIPR ROSS

ABS

IBDB at the ASC

FFIS

Pre-season Solicitations & Awards

Priority Dispatch Table

ISuite

Dispatch resources at

incidents

Manage Incident

Resources

Payment for Aircraft

Aircraft contracts

Payment Work

Process

Make Payments

DOI Payment Processes

4VIPR Overview – June 2008

VIPR Stakeholder Community

Cheryl EmchEugene, OR

Susan ShirtsGolden, CO

Larry Bowser Fort Collins, CO

Laura SmyrlFort Collins, CO

Laurie SonjuMissoula, MT

Mary SzymoniakBoise, ID

Sarah CloreArlington, VA

Sue PrentissBoise, ID

Jon SkeelsGolden, COTerry Kiele

Fort Collins, CO

Ron Hooper Arlington, VA

Chuck Wamack, BLMBoise, ID

Byron Brown Arlington, VA

Ron SchilzMissoula, MT

Jesse KingWashington, DC

Hank KashdanWashington, DC

Ron WesterArlington, VA

Laurie LewandowskiArlington, VA

Vaughn StokesWashington, DC

Dick ReynoldsClovis, CA

Karyn WoodBoise, ID

Neal HitchcockBoise, ID

Tom HarbourWashington, DC

Jim HubbardWashington, DC

Cheryl MolisBoise, ID

NPS BIA USFWS FEMA NASF

Glenn HaggstromWashington, DC

Todd RepassWashington, DC

SystemsBranch

Policy Branch

EaTIS

VIPR

AQM NIFC FESSAA

OperationsPolicy &System

AQM

DeputyS&PF

ROSS

Contract EquipmentTask Group

NICC

FEWT

Julie Whaley, BLM Boise, ID

Hallie Locklear, BLMBoise, ID

Matt DeLong, DOI/AMDBoise, ID

Barb Loving, DOI/OWFCWashington, DC

DOI

CIODeputy

Bus Ops

FSUSDA

CFO

Shane LaValley Missoula, MT

NWCG

FAMInteragency

NIFCDonna CarmicalAlbuquerque, NM

Marylea LockardAlbuquerque, NM

Jeff ParkAlbuquerque, NM

ASC Incident Finance

Tanya SharrattVancouver, WA

Karren AlexanderArlington, VA

Finance Systems

FinanceOperations

Craig KirbyOgden, UT

John KingArlington, VA

Ken AdeePortland, OR

Jim DamatoArlington, VA

Tah YangArlington, VA

Cliff BergArlington, VA

BAOEGov

Formatta

Doug NashArlington, VA

Leigh ArmstrongAlbuquerque, NM

Mike GrubeAsheville, NC

Chris Glover Atlanta, GA

Security

5VIPR Overview – June 2008

AQM Systems 3 Year PlanFY2008 FY09 FY10/FY11/FY12

O N D J F M A M J J A S O N D J F M A M J J A S O2007 2008 2009 2010/2011/2012

EERA Database

Use of EaTIS in R1, R5, R6

Development of VIPR Version 1.0

CBA Tool for Non-EaTIS Regions

VIPR 1.0Change Control Board

November 2008:Deploy VIPR 1.0

Dispatch Feasibility Study

ROSS Integration

Analysis Design Develop Test

VIPR-ROSS Integration:Timeline is proposed, not confirmed

Use of EAV until VIPR delivers aviation functionalityAddress Deferred Requirements:

- Aviation- National Contracts

- DOI / BLM

6VIPR Overview – June 2008

J F M A M J J A S O N D J F

Review and Approval

20

07

20

08

Expert SMEs

Mid-Mgt Review & Briefing to Senior MgtAQM FESSAA Team

StakeholderCommunities

Joint Application Development Sessions:

Validation & Development

Aviation Contracting

Officers

EquipmentContracting

Officers

NationalContracts

Team (NIFC)

Inspectors &PerformanceEvaluators

Finance Dispatch

VIPR Progress: Requirements

7VIPR Overview – June 2008

O N D J F M A M J J A S O N D

20

07

20

09

20

08

Project Management

VIPR Dev TeamDesign/Development

• IRB Approved• Charter Signed

VIPR Design Team

Assembled

Application Hosting

Environment

Initial Risk Analysis (C&A)

Sprint 1 Admin Module

Sprint 5VendorModule

Sprint 6

Sprint 3 CO

Module

Sprint 4 CO

Module

Sprint 2 Admin Module

Sprint 7

Sprint 8

Sprint 9

OMB-300

SecureCAP

VIPR Plan: Design and Development

8VIPR Overview – June 2008

Assess for Success

Testing

Jul Aug Sep Oct Nov Dec

20

08

Go/No GoAssessment

Beta Testing

Go/No GoAssessment

Go/No GoAssessment

EaTIS Offline

Data Migration into VIPR

FinalGo/No Go

AssessmentHelp DeskTraining

FinalIntegration

Testing

VIPR Plan: Prepare to Go Live

9VIPR Overview – June 2008

VIPR 1.0 Go / No Go September

Criteria Go And…1. Interagency FS met with DOI, FS will now proceed.

2. FS Leadership VIPR Core Team will continue to work with FS upper management, including the VIPR and IBS RIMS.

3. Funding Development of VIPR 1.0 is secured. VIPR may not have committed 2009 funding.

4. OMB-300 VIPR is no longer classified as a Major and is no longer required to submit to this requirement.

5. SecureCAP / C&A C&A office has not responded on the timeline as required. Mitigation plan is in place and a detailed project plan will be developed and managed very strictly through Sept/Oct/Nov. Continued risks could affect the Authority to Operate certificate needed by November 28.

6. AHE / Production Environment

Timeline for initial AHE submission has slipped 2 weeks due to a system request in order to integrate with Formatta. The VIPR 1.0 plan for Nov 28 has been updated and the target date is still in reach.

7. Paperwork Reduction Act Resolved.

8. Level 2 eAuthentication eAuth Help Desk will be on board September 18, a slight slip. Roll out plan has been updated and continues on track.

9. IBS Help Desk Readiness An IBS Help Desk will be in place.

10. System Development Sprint 7 results completed as planned. Project plan has been re-prioritized to meet business needs and IT capabilities. Release of VIPR 1.0 is on track.

11. Data Migration Data Migration schedule is in place and in progress.

12. Training and Deployment Plans

Phased training and deployment plans are in place.

13. Testing The VIPR release strategy needs to include a repeatable Test Plan and metrics of defects filed and resolved for each release. This criteria will be developed in September and evaluated beginning in October.

Go / No Go Decision We have a GO decision.

10VIPR Overview – June 2008

VIPR Go / No Go August

Criteria Go And…1. Interagency FS met with DOI, FS will now proceed.

2. FS Leadership VIPR Core Team will continue to work with FS upper management, including the VIPR and IBS RIMS.

3. Funding IRB has approved funding through 2009.

4. OMB-300 VIPR Core Team has work to do complete the gap areas before the re-scoring. A failing score would not keep VIPR from deploying.

5. SecureCAP / C&A Work must stay on schedule through the end of August. Continued risks could affect the Authority to Operate certificate needed by November 28.

6. AHE / Production Environment System administration question has been resolved. VIPR will send a release candidate to AHE September 2 for Go Live 10/28.

7. Paperwork Reduction Act VIPR has approval to move forward; the Formatta solution will exactly mimic the SF forms.

8. Level 2 eAuthentication eAuth Help Desk will be on board September 1.

9. IBS Help Desk Readiness Contract is in place and the Help Desk training and deployment plan is in place.

10. System Development System Development is on schedule; VIPR Core Team continues to make decisions on scope.

11. Data Migration Data Migration schedule is in place and in progress.

12. Training and Deployment Plans Phased training and deployment plans are in place.

Go / No Go Decision We have a GO decision.

11VIPR Overview – June 2008

Dec 8 Dec 15

Dec 22 Dec 29

Jan 5 Jan 12 Jan 19 Jan 26 Feb 2 Feb 9 Feb 16

VIPR Proposed Plan: Deployment and Training

Usage

Regions 8, 9

Region 1

Region 3Region 5

Region 6

Region 2

Region 4

Vendors in regions with open solicitations

2008

Internal Training

Regions 3, 8, 9

Regions 1, 5, 6

Buffer Week:

Allow for delays, issues

Holiday Break

Regions 2, 4

2009

System Live Nationwide

12VIPR Overview – June 2008

Business Requirement 1

Business Requirement 2

Business Requirement 3

Feature 1

Feature 4

Feature 3

Feature 2

Feature 5

Sprint 1Design

DevelopTest

Sprint 2Design

DevelopTest

Critical Defects

Non-Critical Defects and Enhancement Requests: Logged and will be done

in some future Sprint

• Design Collateral (Use Cases, Screen Prototypes)

• Development Collateral (Class Diagrams, Data Models)

• Test Collateral (Test Plans, Successful Test Reports)

Set of working

functionality

Response to Changing Business

Need

• Design Collateral (Use Cases, Screen Prototypes)

• Development Collateral (Class Diagrams, Data Models)

• Test Collateral (Test Plans, Successful Test Reports)

Set of working

functionality

Requirements Delivery and Traceability

13VIPR Overview – June 2008

Waterfall vs. Agile: Deliver!

Feature 1

Feature 2

Feature 3

Feature 4

Feature 5

Feature 6

Feature 7

Feature 8

Waterfall Agile

Feature 1

Feature 2

Feature 3

Feature 4

Feature 5

Feature 6

Feature 7

Feature 8

Sprint 1

Working functionalitySprint 2

Sprint 3

All functionality delivered at one time

• Business sees the working functionality for everything at one time—no opportunity for input throughout project life cycle

• If issues during development or test, go back to Design phase—requires a lot of rework

Design Develop

Test

Deliver

• Will have working functionality at end of each Sprint

• Multiple releases of working software ensures collaboration with the Business throughout the project life cycle

• If issues during development or test, can address in future Sprint

Design Develop

Test Deliver

Working functionality

Working functionality

14VIPR Overview – June 2008

VIPR Architecture

15VIPR Overview – June 2008

Need more information?

• VIPR WebsitesInternal:

http://fsweb.wo.fs.fed.us/aqm/vipr/

Public:

http://www.fs.fed.us/business/incident/vipr.php

• Larry Bowser, Executive Project Managerlbowser@fs.fed.us

• Laura Smyrl, Project Managerlsmyrl@fs.fed.us