Internal e-mails between various administrators and University Relations.Includes messages between Larry Hincker and press (Times-Dispatch, Washington Post, etc)Includes interview requests from media, requests from Larry Hincker to media for on campus media, and a barrage of activity from Concealed Carry Enthusiasts.Part 1 of 5
287
Page 2 of 3 From: Gruber, Nancy Sentr Friday, November 02,2007 2:44 PM To: Moran, Janet Subject: FW: HSMF Spreadsheet Janet, just a heads up. 2 more checks for the Hokie Spirit Memorial Fund. See note below from Pafti in Legal Counsel. lt looks like either Patti or Kathy will pick them up on Monday morning. Thanks, Nancy Gruber Manager of Accounting Services VT Controller's Office 201 Southgate Center Blacksburg, Ya 24060 (540)-231-8554 nancv. qruber@vt. e! u ---Original Message---- From: Smith, Patricia Sent: Friday, November 02,2007 2:39 PM Tor Gruber, Nancy Subject: RE: HSMF Spreadsheet Kathy or me. I will call to make sure they are ready and bring identification. Thanks. Pofricio A. Smith (Potti) Office of Univensity Legol Counsel 327 Burruss Holl (0121) Blocksburg, VA ?406t 540-23r-5128 54o-23t-6474 (fax) [email protected]From: Gruber, Nancy Sent: Friday, November 02,2007 2:38 PM To: Smith, Patricia Subject: RE: HSMF Spreadsheet Thanks! Who will pick up the checks on Monday? Kathy? Nancy Gruber Manager of Accounting Services VT Controller's Otfice 201 Southgate Center Blacksburg, Va 24060 (540)-231-8554 nanqy.gtlrber@vt edu ---Original Message----- From: Smith, Patricia Sent: Friday, November 02,2007 2:33 PM To: Gruber, Nanry 11t5t2007
Transcript
Page 2 of 3
From: Gruber, NancySentr Friday, November 02,2007 2:44 PM
To: Moran, JanetSubject: FW: HSMF Spreadsheet
Janet, just a heads up.
2 more checks for the Hokie Spirit Memorial Fund. See note below from Pafti in Legal Counsel. lt lookslike either Patti or Kathy will pick them up on Monday morning.Thanks,
Nancy GruberManager of Accounting ServicesVT Controller's Office201 Southgate CenterBlacksburg, Ya 24060(540)-231-8554nancv. qruber@vt. e! u
---Original Message----From: Smith, PatriciaSent: Friday, November 02,2007 2:39 PM
Tor Gruber, NancySubject: RE: HSMF Spreadsheet
Kathy or me. I will call to make sure they are ready and bring identification.
Thanks.
Pofricio A. Smith (Potti)Office of Univensity Legol Counsel
not have any additional details at this time; therefore, we areproceeding in the safest possible fashion by having doors remain locked.We will update you when we have additional details.
Wendell R. FlinchumChief of PolkeVirginia Tech PoliceStenett Fadlities Complex 0523Blacksburg, VA 2,1051(s40) 231-6183
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@ 2007 Virginia Polytechnic lnstitute and State University
5l16/2007
rage I oI Zv lrglnla I ecn 1\ews
Owczarski, Mark
From: Virginia Tech News [websupport@vt'edu]
Sentr TuesdaY, APril 24, 2007 8:02 AM
To: Owczarski, Mark
Subiect: Virginia Tech News
x
tr
Upcoming Events
Tuesday Aptil 24, Ail davSummer Session Registration
Saturday April 28, 8:00 PmNew River Valley Symphony Spring Goncert
Sunday April 29, 1:00 Pm- 3:00 PmVirginia Tech Police host Breast GancerAwirenessy'Special Olympics f undraiser
Virginia Teclr News Wfi$niafentTuesday, APril24,2O07;A;Gd'jtg6t*ast for Apr 24: Chance none thunderstorms' Hi: 75'F' Low: 54"F
WE ARE THE HOK]ES ... WE WITL PREVAIL ...
> Detailed list of resources for faculty' students, staff, and families
> Faculty resources for resumption of classes
> lnformation line - Dean of Students Otfice: 5401231-?1787
Two honored as 2007 Undergraduate Man and Woman ofthe Year
Alison A. Smith of Monroeville, Penn', and Gregory J'
Sagstetter of Reston, Va., have been selected as Virginia
tedh's zooz Undergraduate Woman of the Year and
Undergraduate Man of the Year, respectively.
Read Full Sto
Today's Top Story
Summer and Fall 2007 course registrationinformation
IMPORTANT NOTICE regarding unauthorizedmemorial apparel/memorabilia and fraudulentfundraising
Message f rom the University RelationsDepartment to our community
AsslEtance available tor those planning memorialservices
More Notices Submit a Notice
Campus Notices
04.24.2007Global Perspectives Forum to focuson international trade initiatives
04.23.2007Board of Visitors names 2007'08student representatives
04.23.2007Two university innovators bridge thegap between web and libraryresources
04.23.2007Dalry Challenge team returns fromSouth Dakota with top honors
Virginia Tech NewsWednesday, April 25, 2007Blacksburg Jorecast for Apr 25: Chance none thunderstorms, Hi:77"F, Low: s6"F
hwent f.re Future
WE ANB T}{E HoKIEs. WE Wru PREVAIL.Detailed list of resources for faculty, students, staff, and familiesFaculty resources for resumption of classes
lnformation line - Dean of Students Olfice: 540/231-3787
Artis, Mefford named Graduate Woman and GraduateMan of the Year
Shamnia Artis, of Chesapeake, Va., has been namedGraduate Woman of the Year at Virginia Tech, and OlinThompson Metford of Florence, Ala., has been selectedGraduate Man of the Year.
Read Full Story
Today's Top
Latest News Campus Notices
04.25.20071 1,000 tree seedlingscommonwealth in colJamestown's 400th ar
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@ 2007 Virginia Polytechnic Institute and State University
Virginia Tech NewsThursday, April 26, 2007Blacksburg iorecast for Apr 26: Definitely moderate
F{IIIwVissiniaTe*r' Invent the Future
rain showers. Hii74'F. Low: 55'F
WB AnB T}IE HoKIES. WE Wnt. PREVAIL.April 16 tribute website I Hokie Spirit Memorial Fund
Detailed list of resources for faculty, students, staff , and familiesInformation line - Dean of Students Ofiice: 540/231 -3787
Testing of new gait analysis system underway at equinomedical center
Faculty members at Virginia Tech's Marion duPont Scott EquineMedical Center are currently testing a new high-speed digitalvideo system which will allow for detailed gait analysis, lamenessdiagnosis and hoof balancing in horses.
Read Full Storv
Latest News I
04-26.2007Engineering students provide $1 05,000endowment for design teams
04.26.2007Deet's Place awarded prestiglous Golden Cupaward
04.26.2007Institute for Cultural Policy and Practicecontinues partnership with Arts Councll ofNew Orleans
04.25.200711,000 tree seedlings to be planted across thecommonwealth in commemoration ofJamestown's 400th anniversary
04.25.2007Meftord, Artis named 2007 Graduate Man andWoman of the Year
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@ 2007 Mrginia Polytechnic Institute and State University
Virginia Tech NewsFriday, April 27,2007Blacksburg forecast for Apr 27: Likely moderate rain showers,
S\ffrglnia:IbeHi:67'F, Low: 47oF
We ARE THE HoKIEs. WE Wni- PRnveN.April 16 tribute website I Hokie Spirit Memorial Fund
Detailed list ol resources for faculty, students, staff , and famiiies
f nformation line - Dean of Students Otfice:5401231-3787
History professor discusses his "Cradle of Amerlca" book andfour centuries of Virginia history
Peter Wallenstein, professor of history, is the author of the newlyreleased Cradle of America: Four Centuies of Virginia History. Hear apodcast of Wallenstein discussing the first modern history of Virginiaauthored by a historian.
Read Full Storv
Today's Top
Latest News I
04.27.2007Professor's Arbor Day speech wlllcelebrate Marion Va. "Crying Tree"
4.27.2007Creehan named dlrector of lhe Center forHigh Perlormance Manufacturing
u.26.2007Engineerlng student6 provlde $1 05,000endowment for deslgn teams
04.26.2007Dset's Place awarded prestigious GoldenCup award
04.26.2007Institute lor Cultural Policy and Practlcecontinues partnership with Arts Councilof New Orleans
04.25.2007Mefford, Artis named 2007 Graduate Man
Campus Notices
Clvll and Environmental Euniverslty community to nFriday
Power plant steam tunnelcause traffic interruptions
Human Resources offers 1
chlldren about the tragedl
Graduate Ombudsperson
University Libraries seeksarchiving tributes and mer
Notice regarding unauthoappareUmemorabilia and 1
fundraislng
More Notices Submit e
ngineering Invltesremorial service
upgrade project toon Gampus
lips f or talking toI at Virginia Tech
appointed
r cooperatlon Inmorials
rized memorial'raudulent
r Notice
Upcoming Events
5n6t2007
vfglnla lech News Page 2 ot 2
!"
I
n
h
and Woman of the Year
04.24.2007Two honored as 2007 Undergraduate Manand Woman of the Year
More News
Fnday Apfl 27,8:00 am- 6:00 pmPLANT SALE
Friday May 4, 6:00 pm- 7:00 pmVirginia Tech Roanoke Center ResearchForum
Friday May 1 1, All day- 11:30 pmUniversity Commencement Ceremony
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@ 2007 Virginia Polytechnic lnstitute and State University
5t16/2007
Owczarski. Mark
:rom:ientlTo:Subject:
April 2L, 2007
Dear Colleagues,
" Invent the Future" capturesNothing in the events of lastclasses resume, our academicour cLear role in shaping aare, and always will-, embody
3. Embrace the Virginia Tech
[email protected], April 21 , 2007 9:27 PMMuliiple recipientsThoughts on responding to interview requests
When we reassemble on Monday, April 23, discussions pertaining to lasE week's cragicevents are sure to take place between and among students and faculEy. IE is our hope chatthese conwersations will facilitate t.he healing process when classes resume. At the sametime, we also expect the media Eo again be on campus, and many of you have asked how torespond tro them. So that everyone feels comfortable participating in che conwersationsf he'rr nhnnca f .\ hF\ra hara :rc e.\ma .ra?rar..al nrri Aal irac =l.rnrrt- tLa marli: rnd infn'*rr-i an an
our own conununications policies.
Fi *ct- nanaarni nd fhe conEinuing media presence on our campus:
Media are never allowed in the classrooms wiEhout faculty permj-ssion. Academic buildings,-^-=l ] , ^--- l-^ l-1"a n.rl-r] i .'. wiII l-re nff_limitS tO the media. NOCiceS hawe been nosfed onall academic buildings stating this ruIe. In addition, Ehe big sacellite lrucks we sawIast week will no longer be aIl-owed.
However, ours is an open campus and the press will stil1 be present. Reporters on campusmay ask tso inlerview you. If you are approached, it is entirely up to you if you want tosneak l-hem- Feel frec 1-o sa\,'. "Thanks. buf no l-hankq ' Rrrf keen in mind ih^t- l-hF mainri f r.,Jlvu!/lrrurlgr.tuJvIr9]
of the medj-a are genuinely concerned about the Virginia Tech communi ty and want t.o l-et ourrany supporters know how we are coping with last week's events.
Next, I want Lo share with you t.he messages we think are important to convey. Thesemessages are parr. of Virginia Tech's continuing efforts to support one anocher as ourcommuni ty regroups to grieve, heal and move forward:
We will not be defined by this evenc.
a. First., as an academic family we will endeavor to analyze, learn and, ultimately,to some understanding of Ehe event. Our Principles of Communicy remain our values.
b. Virginia Tech - our tradicions, community. history, and promising f ut.ure---wi l- 1 prevail.Our motEo Ut Prosim (That I May Serve) underscores our spirit.
c. Finally, ewerything we do as we move forward will commemorate, honor. and respect thennmerous individuals affected bv this traqic event.
Invent t'he Future
our role and spirit as a world-renownedweek will al,tser who we are and what we
excellence, the commitment and talent of
research insEitution.r-anraaan I l^fi an
our students, andbe apparen!. Hokiesncrqif i\rc frrl-rrro fnr l-ha r^rnr'1 d uri l l rrrrin
I aarni nrr ni er-nrrarr; ,ayr.l an,,'raftomarl-
Fami 1y
a. We are a unique, specj-aI family--more enduring and closer to oneuniversicv cornrnuni tv .
D. AssisE.ing the families and friends of those injured and bereawedalso committed to the assistance and support of one another.
^narth6r thrn a t-rrl.li ^.1LjPr!,cLr
is our focus. We are
Virginia Tech family members weI
c. We wi]I nurture the legacy of che 32 los!. The Virginia
tech family will celebrate their lives and accomplishmentsn'1-,1 i n :nrl nri rraf e will ref l-ect those sentimentss.sr.s !/* 4 wge!,
It is also our intention to do whatever we can toorrEnunity. we consider our conmunications to be a
regaining control of Ehe Virginia Tech reputaEionare crucial Eo accomplishing that goal .
Our memorials to them, both
promote Ehe healing process within ourcritical element of that process. We areand legacy, and believe chese messages
F
please contact us with any questions or concerns you may have, We want you to haveewery'thing you need to promote constructive, healing conwersations alnong al-l thecons:ituencies of our conununicy.
We are Virginia tech. We will prewail .
Lawrence G, HinckerAssociate Vice President, University Relations
fnformqtion about a possible Blocksburg Tronsit Lockdown hos been requested todoy.The following is informqtion found on the BT website: (http://www.btronsit.org/)
Wednesdav April 1 8th. 2007
All Blacksburg Transit stops and service on Mrginia Tech's campus have been suspended asof 9:55am Eastern Standard Time Wednesday 4-18-07.
This suspension of service to stops on Mrginia Tech's campus will remain in effect throughSunday 4-22-07.
All transfers and service for stops on Virginia Tech's campus will take place at UniversityMall. Please check back for further updates.
This is the only information related to any type of lockdown.
Kindal FeuchtProg ra m Support Specia listCorporate Resea rch Ce nter961-3600 Ext. 21A0
Page 3 of 3
Email sent to 130,000 alumni at 10:00 a.m. April 17,2007
A SPECIAL MESSAGE TO ALLALTJMM OF\{IRGINIATECH
To our Virginia Tech alumni, I write the kind of message I never expected to have towrite in my entire career serving the university. On Monday, the 16tb of April, acampus resident senior student shot two students in Ambler Johnston residence halland proceeded shortly thereafter to the other side of the Drillfield, entered NorrisHalI and randomly shot more than 40 students and faculty in several classrooms.He then turned his gun on himself and took his own life. As I write this, 32 studentsand facultywho were among his victims have died. Others remaiu hospitalized. Anongoing investigatiou will answer so many facts and questions still unloown at thistime.
out to the families and loved ones of the victims. Our hearts go out to the friends,classmatesrand others who wihessed this tragedy. A Memorial Convocation isscheduled today (Tuesday aftemoon at 2:00 p.m. Eastem Time) and will benationally televised. President and Mrs. George W. Bush are expected to attend,along with Virginia Governor and Mrs. Tim Kaine and other dignitaries.
This is a shocking crime with crime scenes that have attracted national andinternational press, all broadcasting their live news shows from the llolEmanAlumni Center. President Charles Steger, himself an alumnus, has personally
' expressed witl utmost compassion his condolences to the families who have beennotified and are still being notified. His leadership through this tragedy has beenextraordinary. AII of us at the university wish to demonstrate our compassionespecially to our students who have experienced a kind of horror and tragedy thathopefully they never will again. We share in their deepest sorrow and grief.
Other universities and institutions across the country, and indeed around the world,have communicated with us to express their shock and sympathy. Many of ouralumni have communicated with us and also with each other to share expressions ofsupport as well as their personal grief. I am confident that Virginia Tech will healfrom this in whatever ''me it may take, and will do so because of its strong supportfrom a family of caring alumni numbering over 2001000, including our currentstudents and all their families. The faculty, staff and entire surrounding communityare committed to helping our students and faculty recover from this terrible,terrible event. Those who will follow them will continue to embrace the truemeaning of our morito "That I May Serve," that bonds the entire Hokie Nation.
The Alumni Association placed a single wreath in the Campus Chapel within hoursof the tragedy, and the Corps of Cadets has posted an honor guard with it tosymbolize a university honoring those it has lost so tragically. It is but one symbolof the enormous grief that an entire campus and famity of alumni around the worldmust bear. Many have asked how they may send financial memorials... any
memorial gifts, payable to the "Virginia Tech Foundation," designated specificaliy
for the "Virginia Tech Family Fund," should be mailed to University Development'onr D-:^^- E^-t, n^^l /na2<\ Ilt^^1,.L,.-- \t A 1Ai<17tr.L r I rLi.at r.r,rn l\valrr \V.r.rlrrt rirl4urtuur St t rI rtvrrl..
Thank you for your genuine concem and expressions of support for all of us at the
university. And please keep those who lost their lives aud their grieving families inyour thoughts and prayers.
Tom TillarVice President for Alumni Relations
More information as it unfolds continues to be posted at www.vt.edu
fp
k
-*-
Page I of 1
Smith, Patricia
From: McCoY, Heidi
Sent: Wednesday, April 18, 2007 1"37 PM
To: Smith, Patricia
Subjec{: FW: EmergencY Plan
Ftom: Adams, TacharySenB Wednesday, April L8,2007 10;24 AM
To: Wilkes, Lisa; MdoY, Heidi
Subject EmergencY Plan
Lisa and Heidi,
I've attached the introductory section of the emergency plan as well as Annex A for your review'
lf you have questions, please let me know'
Thanks,Zack
4^8t2007
From:Sent:To:Subiect:
[email protected], April 18, 2007 8:29 AMMultiple recipientsThreat at Burruss
} ,:l
It was reported that suspicious activity was in burssuss hall. Police reponded. The incident was determined to be
unfounded.
:rom:Sent:To:Sublect:
[email protected], April 16, 2007 9:26 AMMultiple recipientsShooting on campus,
A shooting incident occurred at West Anberthe scene and are investigating'
Johnston earlier this rnornj-ng ' Police are on
The universigy conununi ty is urged to be cautious and are asked to contact Virginia techpolj.ce if you observe anything suspicious or with information on the case. ContactVirginia Tech Police at 23!-64IL
Stay atLuned to the \^rww.vt. edu. We will posE as soon as we have more information.
Faculty and staff located on the Burruss Hal-1 side of the Drillfi-eldLi't"it otri"e and qo home immediately '
FacultyandstafflocatedonlheWarMemorial/EgglesconHalIside;;k;a i" leave their offices and go home at 1-2:30 p'm'
c /{.'Po
are asked to feave
of the Drillfield are
*,,
:rom:Sent:To:Subject:
[email protected], April 16, 2007Multiple recipientsUniversity closed today;
/2,'/,,f- /z !,o10:00 PM
classes canceled TuesdaY
F
virginia Tech has cl-osed loday Monday, April :-6, 2OO7..On Tuesday, April" 17, classes willbe ianceled. The universj-ty will remain open for administragive operafions '
There witl be an additsional universiCy statement presented today at noon'
A11 studenUs, faculty, and staff are requ!-red to stay where. they are unti 1 police execute
a planned evacuatron'. A phased closing ,irr l. in efiect today; furEher information willbe forEhcoming as soon as police secure the campus '
tomorrow, t.here wilt be a unlversitsy convocation/ceremony at noon a! Cassell Coliseum' The
inn at vi,rginia Tech has been desj-gnated as Ehe site for parents Eo gatsher and obtaininformaEion.
&'. "dflah
3
rom:Sent:To:Subject:
Counseling iscomplex) for
UNIRELMonday, April 16, 2007 12:16 PMMultiple recipientsCounseling support available
avail-able in the Bowman Room in the Merrimanemployees who seek assistance following today'
center (part of the athl'etics evenls.
'rom:Sent:To:Sublect:
[email protected], April 16, 2007 12:42PMMultiole recipientsStatement by President Charles W' Steger
rhe university was sEruck Eoday with a lragedy of rnonumental proporli-ons ' . There were two
shootsings on campus. In each case, there wire fatalities. The university is shocked and
},^ffi f i art t.hat this vrould befall our campus. I want to extend my deepest, sincerest and
il;;-;;;;.;"I'"v*p"rr.ies ro Lhe families of these victsims which include students rhere are
22 confirmed deaths.
we currently are in the process of notifying farnilies of victj-ms. The virginia Tech Policeare bej-ng assisted ov
-""i."ro"" other jurisdlctsions. Crime scenes are being investigated hr)r
the FBI , Universitsy Police, and State Police. We continue !o work to identify the victimsimpacged by thls tr"gady. i .arr11ot begin Lo covey my own personal sense of loss over tshis
senselessness of suci "i in"o*pt"hensible and heinous act The university will imnedialely
""i lrp counseling centsers. So far centers have been identified in Ambler Johlson and the
cook -counseling center to work wilh our campus community and familj-es.
Here are sorne of the facts we know:
At abouc ?:15 a.m. this morning a 911 call came to the University Po1ice Departmentconcernt-ng an evenE in West amber Johnston Ha11 . There were mulEiple shooting victims'While in the process of investigatsing, about two hours later the university receivedi.pott" of a lhooting in Norris Ha]l. The police imnediately responded' victims have been,-i!rr"p"rt.a to varj-ois hospitals in the immediate area in the region to receive emergency
-reatsmenE .
we will proceed to contact the fanilies of victims as identities are available.
Afl cfasses are cancelled and the university.is closed for the remainder for the Eoday'
Tth" uni.r.tsity will open tomorrow a! 8 a.m. but classes will be cancelled on Tuesday ' The
p"ri"" ar" crr-tr..rtly staging the release of people frorn campus buildings
Families vfishing to reunite with the students are suggested co meet at the Inn at virginiaTech, We at" ..kirrg plans for a convocation tomorrol^t (Tuesday) at noon ats Cassell Coliseumfor the universiEy comnunity to come together to begin to deal witsh the tragedy'
.irflE-".*...".,.'"dfif,f
F
t :rom:Sent:To:Subiect:
[email protected], April 16, 2OO7 4:31 PMMultiple recipientsCampus Update on VT Shootings
Virginia Tech remains closed on Monday, April 15, 2007. Vehicular entrances to campus are;;;;;;1y restsricted to essentsj,al personnel only. Additional securily remains on campus as
che investigation conuinues.
Counseling assistsance for studentss in awailable at west Ardbfer 'JohnEton and l4ccomag HalI
""iii g pim. tonight. Studentss are encouraged tso utilize !,hese services' CounseLing for
i"""it' 'ind staff is available at the eowmin Room in the Merriman center (athl-etic-ompfex). Student may also be together at lhe Old Dominion BalLroom at Squires StudentCenter.
The universiEy will also close on Tuesday, April 17. Essential personal are to report forwork. Classes will be canceled.
A puJrlic gathering will be held Tuesday, April 1? at Cassell CoLiseum at 2 P.m. (a timechlnge from the originally scheduled 10 a.m. gathering) '
A11 Btudencs are urged to contact their parentE as Boon as possible to let them know
individuals are safe.
Students, faculty, and staff who may have any information related to the incident at West
Amber Johnston H;lL and Norris l{al-l are encouraged to go to the Blacksburg PoliceDepartmen! to make statements, or call 540-231-TIPP (8477) | or 23!-64!l
arents w.ith concerns are asked to call the Dean of Students Office at 540-231-3787.
Indiwiduals injured in the two shooEings have been taken !o area hospitals.
-;.. -.,,,-..;i&;...,rrLrri-:!rd'..
F
F
:rom:Sent:To:Subiect:
Virginia Tech News [[email protected]]Monday, April 16, 2007 9:52 PMOwczarski, MarkVirginiaTech News
Due to the tragedy on the Virginia Tech campus that occurreCwill be no VT News Daily E-Mail for Tuesday, April 17 '
For updated informatj-on relating to tshe shooting incidents'
""a "lf."t uniwersiEy evenls, please visit the <a href="hELp:
homepage< / a> .
on Monday, APril 16, chere
the campus operating schedule,/ /www. vt. . edu/ ">Virginia Tech
iie rorrowing informati-on is a reminder of your curren! mailing list subscription:
You are subscribed to the following list:tr'i rrrinia Tech News
using lhe following emaj-f :
maovrczar@vt . edu
You may automatically unsubscribe from this list at any time by v5-siting the following
.-, r., ....i'idilEstf r1;i{Eic;,lrriii]itrt;,;::r.. .,"'.,,..
'rom:ient:To:Subject:
UNIRELMonday, APril 16, 2007 4:31 PM
Multiple recipientsCampus Update on W Shootings
Virginia Tecb remain8 closed on Monday, Aprj-I L5, 2OO?. vehicular entrances to campus are
;;;:;;iy restricted to essential personnel only. Addltional security remainE on campus as
the investigation contxnues.
counseling assrstsance for Etudents in available at wests Ambler Johngton and McComas Halluntil 9 p.m. tonigh!. StsudenEs are encouraged to utilize ttrese services' Counseling forfaculty and staff is available ac tshe go".itt Room in the Merriman center (athleticcomplex) . Student may also be together at the old Dominion Ballroom at Squires student :'
The university will also close on Tuesday, April 17
work. Classes will be canceled'EEgential personal are to report for
A public gat.herrng will be held Tuesday, April 1? at CaEsetl Coliseum at 2 p'm' (a time
.fr-""s. frJm the oiiginatty scheduled 10 a'm' gathering) '
A11 studentss are urged to contact their parenta as soon as possible to let them knolt
individuals are safe.
students, faculEy, and staff who may have any information related to the incident at west
Amber Johnslon Hall- and Norris Hal1 are encoirraged to go to the Blacksburg PoliceOepartment to make statementE, or call 540-23I-TIPP (8477) ' ot 231-54L!
.arents with concerns are asked tso call the Dean of students office aE 540-23L-3747 '
Individuals injured in the two shootings hawe been taken to area hospj.tals'
" .,r, 1 ,.*;itr. .i ,.
rom:rient:to:Subject:
Tuesday, Apri 1 1-7
Virginia.Tech.news @ vt.eduTuesday, April 17, 2007 9i24 AMMultiple recipientsUpdate for University Community Regarding Campus Tragedy
Virginia Tech con!,inues to mourn the loss of 33 mernbers of our communiEy. As we moveforward, we share the foll-owinq informat.ion:
Virginia Tech will cancel all classes for the rernainder of the week to a11ow students theEime they need ."o grieve and seek assiscance as needed. The universiLy will re-openadministraEive operations beginning tomorrow, Wednesday, April 18, understanding that somefaculty and st.aff may wish Eo take additional time off this week to gr.l-eve che loss offe1Iow colleagues and friends. We ask individual employees to communicate with theirsuperwisors of their schedufes for the balance of che week.
We wi-1l close Norris HaI1 for tshe remainder of the semester. Staff are currently workingto arrange alternative location for cfassrooms and faculty offices.
Counselinq and other resources are available for studen!s, faculEy, and staff. Studentsmay receive counseling aL Mccomas HaI1 and counselors will be available for extendedhours. Counsel-ors will also be available i-n West Amber ,Johnston for residents.
Employees may receive needed support by going to Lhe Brush Mountain Room in SquiresStudent Center throuqhouE the dav.
The university will be holding a convocat.ion ceremony at 2 p.m. at Cassefl Coliseum. Thisi]1 be the firsc time t.he Virginia Tech communicy will come together since the Eragedy t.o
share our colleccive sorrow. At Lha: cime, President George Bush, First Lady Laura Bush,Gov. Timothy Kaine, Mrs. Kaine members of our Board of Visitors, members of the clergry,our sLudents, and poet Nikki Giovanni will share messagres of condolence to the family andfriends of the wictims and words of hope to all of us as r4re move forward past t.histsragedy.
Again we encouragie all members of the Virginia Tech communi ty to attend. Should thecoliseum be full-, Ehe event will be broadcast on campus cable stations.
The Virginia Tech cornmunity, and the world at large, continues to struggle with thesehorrible events, We hope these steps will help in that healing process.
'rom:Sent:to:Subject:
Virginia Tech News [[email protected]]Tuesday, April 17,2007 1A:27 pMOwczarski, MarkVirginia Tech News
ftDue to che tragedy on the Virginiawill be no VT News Dailv E-Mail for
For updated information reiaLing toand nrlrcr rrnirrcrqi fv a\rarrl-e nlo:ca
Tech campus that occurred on Monday,Wednesday, April 18.
Ehe shooting incident.s, tshe caffpus\/i ci I i- ha \/i r.ri rr i .a rFa..b hnmonrno at-
Anri l 16 thara
operating schedul-e.http: / /www. vt . edu/
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At 7:53 a.m. a Virginia Tech operator received a threat againet Preeident Charles Steger.Police officers responded to steger's office j-n Burruss Hafl to make bim aware of thepotenEial t.hreat. The increased police presence in and around Burruss HaIl led to rumorsand false assumptions about what was going on, this then led t'o an unh/arranted report of asuspicious person in Burruss HalL, Officers immediaEely responded to t'he report of asuspicious person, which was unfounded.
"Reports of this kind are not uncommon in the wake of what has taken place in the past 48hours on the Virginia Tech campus - which is one reason why there is high policevisibility throughout the campus," said Chief w.R. Flinchurn, Virginia Tech police.
Slate, local, and federal- 1aw enforcement officials have released new information on theNorris Hal1 gunman, Cho Seung-Hui, 23. once Cho's identificatj-on was confirmed, VirginiaTech Po1ice records were reviewed and it was determined t.hat there was contact with Cho inthe f al-I of 2005.
'ov. 27, 2005, Cho contacted a female student through phone ca11s and in per6on. The5tudent notified the Virginia Tech Police Department, and decfined to press charges.However, Offj-cers spoke with Cho concerning this maEtrer, and the investigating officerreferred cho to the university disciplinary system - the office of ,fudicial Affairs. Formore information on ,Judicial Affairs wj-sit www.judicial .vt'.edu.
Dec. 12, 2005, Cho instant messaged a second female student. She made a compl-aint tovirginia Tech Police. Tn both instanees lhere was never any direct threat made. Later thatday pol.ice received a call from an acquaintance of Cho's who was eoncerned Ehat Cho mighttrave been suicidal . officers again met wj-th Cho and talked with him at length.
out of concern for Cho, officers asked him to speak to a counselor, He went voluntarily tothe police department. Based on Lhat interaction with the counselor, a temporary det.entionorder was obtained and Cho was taken to a mental health facility, Carilion Saint AlbansBehawioraL Eealt.h center, It was afso j-n the fal1 of 2005 that the Chair of the EnglishDepart.ment.. Dr. Lucinda Roy, shared her concerns with Virginia Tech Pofice regarding Choand his course wri.tinq assisnments.
ft'
"These assignments were for a creative writing courEe thatimaginative and artistic. The writings did noE express anyaLlude to any criminal acLivity, and no criminal- wiolationFlinchum, "Dr. Roy chose to reach out to this student, outment.al wellbeinq. i
Since those contacts in December of 2OO5 the Virginia Tech^+ rnt, -^/li{-i^r^l i-r.idcnt-c
^1. r-Fh^rt- c n:rla Fa rlre natiaavr drry vt tu}/v! PvrrLE
encouraged studentF to bethreatening intentions orhad tsaken place, " saidof concern for him and hiE
Drrl i.'a n6n:l.r-rna',\i i. -^- .'.'.--department in regards to Cho.
:rom:Sent:To:Subject:
Thursday, April 19,
Provost @ l4.eduThursday, April 19, 2007Multiple recipientsLetter from Provost Mark
2007
1:12 PM
McNamee
Dear FaculEy and Staff Colleagues:
f want to thank you for the tremendous support you are providing Eo our sludents and toeach oEher during this crisis. we lost five faculEy members in thi-s horrific shootingewenc, in addition t.o the twenty seven students. One f aculEy member and 23 students r,\rereinjured and are in various stages of recovery. The families of all the deceased arereceiving all t,he support we are extendj-ng. The strength, bravery, and commicment of ourentsire cornmuni ty of scholars are unforgeEtable. The stories of heroi-sm are bothheartwarming and heartbreaking. The convocation, the vigil, and Lhe personal expressi.onsof grief and hope on lhe drillfield are symbol s of the love that is Vj-rgini-a ?ech. We areVirginia Tech.
I am sitting at mlf computer for the first time since Monday norning and I am eaqer toshare as much information with you as possible. Our internal briefings and policymeetings, attenEion to the vicEims and lheir families, and response to the media have keptschedules fLuid. Breaking the news of confirmed deaths Eo nany family memlcers in personwas one of the mos! wrenching experiences of my 1ife. Until that moment, a gfimmer of hopewas the only thing holding families in one piece.
I am disEressed that so many of the conununications come through the media first. Oftsen themedia reveals informatsion before we can responsibly make the information available. Our;tudenE.s have been incrediblv sophisticated in their interactions wiEh Ehe nedia.
This note will be the f j.rst of a series of notes I will be sendinq to provide you withongoing updates. The website is being used intensively go provide as much factualinformation as possible regarding funerals, memorial services, breaking news, etc.
I have been working with the college deans and the dean of Ehe graduate school to developa set of principles and praccices to guj.de the resumption of classes on Monday. We allagree that. a c ornmon set of principles will best serve tshe faculty and the students and wethank you in advance for acceptingf some new ways of doing things to close out thissemester. The basic premise will be a studenE-determined choice anong a set of specificoptsions. Our goal is to provide as rnuch flexibility as possible for our students, each oneof whom will be experiencinq the mourning and recovery process in different ways. We willbe sending out the guidelines as a separate conmunication. We are also going to providespecific advj-ce and gn:idance aboul how best ro talk about the incident with the studentsand how tso seek whatever help is needed. My office will work closely with the deans andacademic associate deans to minirnize any problems. We will all need to be sensitive,flexible, creative, !
and fair.
All of ghe students whose lives were taken wilL be awarded degrees posthunously b[|Virginia Tech. The degrees wil-I be awarded during the co11ege, deparEmenEal , or graduateschool ceremonies based on the majors of the students.
There will be several revi-ews of the enti-re set of events associated with the incidents.Our j-nternal review will begin as soon as possible and will be wide-ranging. One goal i-sto implement whatever changes are needed boch in Ehe short-term and long-term. Anindependent rewiew requested by Virqinia Tech and approved by Governor Kaine will providea ful1y object!-ve analysis of the situation. Farnilies merif,ers, despite cheir personallrief , have expressed a desire to use what we learn t'o help others prevent. or respond t'o acri.sis affecuing any universiEy, anywhere. The families also want to knolv the whole storyof how their loved ones di-ed. We will do everythj-ng we can to provide as much deEail aspossible.
ffi
I have received an overwhelming nunber of messages from friends and colleagnres around thewor'l d . T am s ra \-/o| are al so heari n.r f y^r ./^.,- !*i 6nA- -n/{ r-ol I eacrrreq Thc -rrrnnrr-i nrr nfv !r vrL'supporE. and condolences is reassuring in thrs cime of Eragedy.
'lease Lake care of yourselves and look out for one another. Together r^re can be strong,Jnitsed, resilients, and successful .
Tr'Ia ar^6 \7i ?rri ni = 'naal'
Mark G. McNameeUniversity Provost andVice President for Academic Affairs
[email protected], April 19,2007 1:24PMMultiple recipientsLetter to Students from Provost Mark McNamee
#
#
Thllrqda\-r. Anri I 19. 2007
Dear Virginia Tech Students:
We are very proud of your supporE, courage, and corunitment during this tragedy, Yourexpressions of love and grief for our fallen sEudents and faculty members and theirfamilies and friends are inspiring.
On a praccical leve1, we have developed principJ.es to guide tshe resumptj.on of classes onAnri'l 2'1 - I^7e are nrorri dino rrorr the q-rrdcnrs. \nli j-h f he abi l'-w t-o nakp .hoi r-as f yggl^LTLLL -J Ir!vwfurrrv Jvs, errv
mrrtf inla .\l1j- i r.\rrq F'h6,rj- lrnr,r rrnrr rr7=n| -^ handle eaCh ClaSS.frLuf ef t,re vy e! vfrr
We have posLed details on t.he Virginia Tech homepage (wvr\,t, vt. edu) .
Your welfare is a very high prioriEy for us. Flexibility will be the guiding principle. Toavoid overloading the system, r am keeping this message short. I will provide additionalinformation through the web.
We sincerely hope you wi-lJ. remain engaged in the learning process no matter which optionsrrnrr r-hoose The nrinr-inles ann] v to srr.ienf s af al1 aamnrs iocations, Dissertation andj vs vrrvv ! e
thesis deadlines have been modified by che Graduate School .
Best wishes.
rark McNameeUniversity Provost
u, "ji*s:- . -R, ,rliiirii;,!-'t-..; ! " i: : l
:rom:ient:To:Subject:
Virgin ia.Tech.news @ vt.eduThursday, April 19,2007 2:49PMMultiple recipientsCounseling, Support Resources Available to Faculty and Staff
To Virginia Tech Faculty and Staff:
There are a number of resources available on and around campus !'o supporE our corununity indealing personally and collectiwely with Monday's events. Ll-ore information can be found byconl-aal- i nar Fn\, r\f f hc rcqn|rrr-c< ?ra l n..,qrr_/ v!
There are also additional informational resources, including special information forparenLs and t.eachers, at' www. hr. vt. edu/supporlresources.
Facully and Staff support resources:
counselors are available at squires student center (Brush Mountain Room) , southgateCenl-er. an.t 'l'h a =rir. ef \/i r.'i 1.ri A Ta-]r f r^-es' _-um g a.m. to 5 p.m.
Counselors are available to mee! with departments and workgroups at their offices or otherconvenient locaiions
contact 540/23L-9331 for more information during business hours; af Ler hours, contracc.Valueoptions at 1-866-725-0602.
Counsel-ors will be also available for Faculty and staff in the Brush Mountain room atsquires sEudent center this weekend during the following times:Saturday, April 2L from l-0:00 a.m. unliL 3:00 p.m.unday, April 22 from 2:00 p.m. untif 5:00 p.m.
VT Netletter,4/19/07 4:42 PM -0400, News from Virginia Tech lspecial Edition of the V 1
Date: Thu, 19 Apr2007 l6:42:N 44O0From: VT Netletter <[email protected]>Subjecc News from Virginia Tech I Special Edition of the VT NetlptterApproved-by: netlettr@V[.EDUTo: VTNETLETTER @LISTSERV.W.EDUReply-to: [email protected]<mait-Stafirs: score=10/50, host=steiner.cc.fi .eduX-Junkmail-SD-Raw : scorc--unknown,refid=std)0O1.0A090201.4627D41 8.00AF:SCFEOl6202,ss=l,fgs=0,ip=l 98.82. 161.56, so=2006-09-22 03:48:54,dmn=5.2. 1 2l | 2006 -O9 -27
To view the VT Neflrtter online, go to http://www.vtnetletter.vt.edu.
To unsubscribe, send a note to mailto:[email protected] type SIGNOFF WNETLETTER in the BODY of rhe note.
IN THIS S PECIAL EDITION* Up-to-the-minute coverage
* Hokie Hope Day
x Hokie Spirit Memorial Fund
* Convocation multimedia
* Share your thoughts
* Video vigil
FEATURES
UP-TO-THE-MINUTE COVERAGEFor the latest news about the investigation of the tracic loss oflives on.campus, events related to thJtragedy, and iriportantcontact informatioq go to http:/iwww.vt.edu/taged]r/.
HOKIEHOPEDAYlriday, April 20, has been declared Hokie Hope Day. Alumni acrossthe-counory are luglng everyone - Hokie or not - !o wear orangeand maroon in honor of those whose lives were lost on April 15qn$-11 supgor! oJ the victims' families and the universiry cbrrrruuity.Additionally, Virginia Gov. Tim Kaine has declared Airil20 astatewide day of mourning.
HOKIE SPruT MEMORTAL FLINDTo remember and honor the victims of ttre nagic even$ of April I 6,2007,the university has established the Hokie Spirit Memorial Fundto aid in the healing process and generatc financial support. Thefunds will be used to cover expenses including 6Uut noflimited to)grief counseling, memorials, communication expenses, comfort
[email protected], April 20,2OO7 5:33 PMMultiple recipientsLetter for James A. Hvatt
Dear Faculty and Staff Colleagrues:
I would like to join President Steger and Provost McNamee in commending you for yourtremendous efforts i.n support of the campus corununi !y duri.ng Ehe last several days, Yourspirit, dedication, and humanity has set ehe standard not only for che nalion, but theworld. As we move to resEore campus operations, we are assured that everyone will worktheir best throughout tshe campus community in the true spiriE of U? Prosim,
As we begin the process of resuming normal operations, we have caken steps to ensure asmooth t.ransition. I have asked Minnis Ridenour, Senior Fellow for Resource Developmentand former Virginia Tech Executive Vice President and Chief Operating Officer, to chairthe Emergency Response Commit.tee. Minnis has agreed to chair this Committee t.hat will-coordinaEe the act,ivit.ies related Eo the full restoration of canpus services ancoperaEl-ons.
During this process of restoration, my office is available to assist, you. Whether you havequesLions, need assistance resolwing problems or required information concerning services,please do not hesiE.aE.e t.o contact us. We are here f or you,
Grief counselors and other support services are available to you and your familiesVirginia Tech Human Resources is coordinaEing services for employees. Please conracE540/23I-9331- for more informaEion during business hours; after hours, contact ValueOptionsax 7-855-725-0602.
jounselors are avarlable at Squires Student CenEer (Brush Mountain Room) , SouthgateCencer, and The Inn at virginia Tech from 8 a.m. to 5 p.m, Counselors are available t.omeet vtith departments and workgroups at their offices or otsher convenient locatj-ons.
Counselors will be also avaj-1abIe for Faculty and Staff in the Brush Mountain room ac.Squires Student Center this weekend during the following tj_mes:
Satsurday, April 21 f rom l-0: 00 a.m. unt j-1 3 : 00 p.m.Sunday, April 22 from 2:00 p.m. until 5:00 p.m.
Finally, please take care of yourself. You are important to us,
S incere 1y,James A. HyaEtExecutive Vice President and Chief Operating Officer
b
n
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Ilir, .8re-- ,.*- *idr*-"t;,:l .a,-'
Owczarski. Mark
:rom:Jent:To:Subject:
Virginia.Tech.news @vt.eduFriday, April 20,2007 5:59 PMMultiple recipientsResources for Faculty, Statt, Students, Families, Friends
locat.ion for athe information
variety of services forbelow f or \rhatever need.s
Friday, April 20, 2007
Squires Student CenEer is currently the cent.ralfaculty, staff and students, Please referenceyou may have.
FaculEy and staffa)lr a.Fmnrrc.Counselors and Human Resourceg representati.vesStudenL CenEer (Brush Mount.ain Room) SaEurday,Sl]ndav. Anr.i I 22 - 2.nn h m i^ (.nn - "1. Aftercan access Valueoptj.ons at any time by calling
are available this weekend at SquiresApril 21 - 1.0:00 a.m. to 3:00 p.m. andhours - faculty. sEaff and their families
1-800-72s-0602
F
Counselors and Human Resources representatives will remain available Monday through Fridayat Squires Students CenEer (Brush Mountain Room) and the SouEhgaEe CenEer from 8:00 a.m. to5:00 p.m. - no appointment is necessary
Counselors and Hrman Resources representatives are avaj-Iable Eo meet with departments andworkgroups aE their offices or other convenient locations - contact 540/231,-7772 for moreinformat ion
Off campus:'alueOpcions, our Employee Assistance Program provider may be accessed by facul-ty andstaff from any locacion by calling L-866-'125-0602
Additional resources and informat.ion for faculty, staff, parents, farnilies and friends areavailable aE www. hr . vt . edu/ supportresources
Sludencs and Fami Ii esThe Campus Assislance Center, which includes the Farnily Assistance coordinators, will belocated at Squires in che Corunonvrealth Ballroom
Representatives from Virginia Tech St,udent Affairs and Human Resources offices, Red Cross,New River comnunicy Services, and other organizations will be available to provj-deinformation and access to counseling servj-ces Hours: 9:00 a.m. to 5:00 p.m. Saturday,Aprj-l 21 through Friday, Aprll 2'l
Student Affairs will have O1d Dominion Ballroom open 24 hours a day for student accivitiesbeginning Saturday, April 21, and continuing through Friday, April 27.
There is also a StudenE Af fai.rs Resource Center in Conmonwealth Ballroom, whererepresentatives from Student Affairs offices will be available to ans\,rer questj.ons andprovide informati-on: Salurday, April 2l- - 1:00 p.m. to 5:00 p.m. and Sunday, April 22 -2:00 p.n. to 9:00 p.m. Monday - rri-day, April 23 - 27 - 8:00 a.m. Eo 9:00 p.m.
Cook Counseling Center i-s providj.ng counseling support services for vT St.udents for walk-in appointments in Mccomas HaII: Saturday, April 21- - 1:00 p.m. to 6:00 p.m. and Sunday,April 22 - 2:00 p.m. t,o 9:00 p.m. Counselors are also on call 24 hours for students -coneacE 540 /231-655"1
Cook Counseling Center is also coordinaEing the dissemination of information regarding)ther colununity counseling resources on their website: wvrw.ucc,vt.edu
Cranwell International CenEer is avaj-Iab1e Eo provide supporE and resources to ourinternational community - 540/237-552'7 - www. uusa.vt. edu/ cranwel1/ cranwell . php
&A "J}l'|;. .. , r.rir - .,ili.n.n
For more informaEionHr-manResourcesandBenefits,54O/237-9331'www'hr'vt'edu'E:mployee Relations, 540 /23L-7'7'72 ',Jork/Life Resources. 540 /231-32L3, www'worklife'vt'edu'ADA Services, 540/237-4538 'Coot cortt""ling Center, 540/231-6557 ' www'ucc'vt'edu'n""tr oe Studenis office, 540/231'-3787' www'dos 'vt 'edu'Parent/famifv info-line, 1-800-533-]-].44'Police tiP li-ne. 540/23L-64LL'
[email protected], April 21, 2007 2:26 PMMultiDle reciDientsRemarks from President Charles W. Steger
April 21 , 200'1
Dear Fe11ow Members of the University Community:
I am very proud of the manner in which our faculty, staff. andweek as a family. we have demonstrated Ehat we are not goingof this last week to divide or define us.
In this time of healing, iE is important that we take care ofcan move forward to "Invent the Future. " IJeE us take a momentprinciples of corununiEy-and reaffirm our commitment co striveprejudiee and discrimination in our comrnunity.
Together, we pledge our collective commitment to these prj-nciples in the spirit of ourmotto, Ut Prosim (That I MaY Serve) .
We will prevail .
ai naara l rr
Charles W. StegerDr6ci.lani-
hre are Hokies !
studentss have unitsed thisto allow the tragic events
one another, and togethernow to reflect on ourto reject. all forms of
:rom:ient:To:Subject:
Sunday, Apr tI 22, 20O7
To the Virginia Tech ConununitY:
As classesarm bands ,
help.
Viroinia.Tech.news @ vt.eduSuiaay, April22,2007 5:51 PMMultiple recipientsVolunteers with Yellow and Purple Arm Bands Are Here to HelP
resume on Monday, some members of our commun j- !y wearing either purple or ye11ow
as well as some with badges saying "May I help?" These people will on hand to
Those wj-th PURPIJE arm bands are mencal health professionals who are here tso provide
support tso any "tl-,a"nt, f aculty, or slaf f rnenlcer rnay need j't as we continue on the
challenging road to healing and recovery. atyot" wh-o desires Eheir assistance shoufd feelfree to sEoP and sPeak with them.
Those with yELLow arm bands and ', May r help?' badges are faculty, staff. -and studentvolunteers who witl- Le present in c-lassroom buildings on Monday and ruesday to assistmembers of Ehe communit! in whatever way is needed. These volunteers wil-1 carryinf ormat j-on .ro1,t srrppo'rt services avaj-1ab1e both on and of f campus ' as well as importantcontact numbers .
Please contact these people with questions or concerns you ulay have'
We are Virginia Tech. We will prevail '
=rom:ient:To:Subject:
[email protected], April 22, 2007 7;54 PMMultiple recipientsLetter from Provost Mark McNamee
sunday, Apr ll 22' 2007
Dear FaculEY Colleagues:
I am very proud of your ongoing effortss to welcome our students back to the classroom' We
are in un-chartered terriE.ory and all of us are affected by last week',s event ' we in Ehe
adrninistration are doing everylhing we can to provide very visible counseling and advisingsupport to students,
-lo-v"", "tta t"
the extend;d staff. r have complete trust in your
wisdom and j udgiments ower tshe next few crit,ical days. Please ask for any help you need and
please be open to offers of support. Our conununi ty tras shown tha! Love' support and unitycan help us heal .
If you note that students who normally attend class are noE present or if you are
concerned about any studentss, please leE your deparEment know ' we will try to make sure
Ehat we are aware of lhe special needs of any studenE '
we will learn a fot abouE ourselves and our sEudents over the next few days in this earlyphase of the recovery process. Let's learn as much as vte can'
The spirit of hope I feel every t.ime I walk on lhe Drillfield and mingle vtith thethousands of students, f amilj-e-s, and friends who are drawn to this special place issometshing I hope all of you can embrace '
As classes resumecampus forever' Ifendurinq strengrthcan onlY begin Eo
There is a long healing'orward. As a cormunily,
Viroinia.Tech.news @ vt.edu
Suiday, APril 22, 2007 8:03
Multiple reciPientsA letter to students lrom the
PM
students ot Hokies United
tomorrow, tte are all rerninded of tshe-horrible tsragedy that changed our
rhere is one rhing dJJ-r.-L"e realized in the past week, ir is tshe
of our Hokie communrtv]"wirir"-r. rirr never forget April L5, 2007 ' we
heal with Ehe support of one another'
Toremem]certhoselostandtohonoreveryonet'hathasbeen-affected,therewillbeauniversiry-riae rno^ei; li-"ii"n." on .ir"titiri?i.r;-"t-g'as "'^'
on Mondav' April 23'
2007. rhe firsE rrnsins of-the.!:rl tl]i;;;iil-;ht besinnins of the moment of sj-1ence'
Afrerwards, rrr"re wiii-be 32 addirion.r -tlri=-o? tit. uerr, at!"*panied by the-release of a
whire balloon for J; ;;.;l*. - r,ortowing
-1i.. r."t roll, maroot, "-ttd
ottttge balloons will be
released Eo siqBify i"f.i"-rrritv. please'r!*Ii"-" i f""t ior the duration of this ceremony '
onyourbeha]-f,wehaverequestedtshaEallmedialeavecampus,buEwecannotforcethemtodo so. Media are never arr6wed in your-;i;=;;;;;"-titt'o.tt lacurty permission'.rf vou do
noe wanr ro speak,i;;;;-;;ai.., tinalv decline their reguesEs' The media wiII be as
presenr as we allow-irr.^ to be. Please i"-i""il].ai"i-"r v6t" fellow Hokies as vou make
these decisions '
Drocess ahead of us, but only together can we beqin to move-r" ft..t. the strength to prevail '
Multiple reciPientsrur"ii"g" toihe Virginia Tech Community
MondaY, April 23, 2007
Message from the University Relalions DepartrmenE
First let me wefcome back all of our students' faculty and Ehe
returning tsoday to canpus '
to Our Cornmunity
external communi tY who are
We know You have allreoarding the traglcaslisting all of uswill be defined not
The police authorities hawe asked me
ortgo'i"s and intense ' f f you trave any
""itttl inwestigatiwe office aE.23L
23L-64L1' as well as your supervl-sor'
received a large volume of communications on numerous subjects
events of lasc week:;; iop"- Jit:' = intormition has been helpful in
in the continuing nt"fi"n- pi"cess.' As. r am sure you have heard' we
by an event tirat r'apiliea;;-;; but bv wHo and wHAr wE ARE'
to remind all of you tshat the investigation isinformatrion tnat co']lJ te useful please contact the
1il0-;;-r;; Virsinia rech Police Department' at
You have a1so, I aln sure, noLiced a significantLy increased police presence on campus '
wou have any quesrioiJ-t.g;taing uir" roJi!;;t"t"""""iitv is-sues' again' please contsact
iir. vitgi"ia tecfr Police Department '
we are Hokies. V'le will Prevail '
---' qin.'L6rral-!J rr+r.e,'-
Associate Vice Presadent for Universitsy Rel-ations
t-r
:rom:ient:To:Subject:
Tuesday, AFril 24, 200'7
To: Virginia Tech Cofimuni ty
From: Hokies Unitsed
The university communi ty wantsmemorials for our student.s and
Virginia.Tech.news @ vt.eduTuesday, April24,2007 12:17 PMMultiple recipientsDue to the weather. memorials to be moved
to preserve and protect the tribuL.es left at the DrillfieldfaculEy.
Since rain is in the forecast for the next few days, university staff members will becarefully and respectfully moving those items Lhat would be damaged or destroyed. V,le willplace che memorial items for safekeeping in Squires Student Cent.er.
The memorial white boards will be displayed temporarily in the lower level of O1d DominionBallroom in Sguires Student Center. While the Hokie Stones and flowers wj-l1 remain on theDri11fie1d, items that would be affected by the rain will be located in the upper 1eveI ofthe O1d Dominion Ballroom of Squires Student Ceneer.
If you have any quesLions, please e-mail hokiesunitedGvt. edu.
Multiple recipientsAcknowledgment of condolences and gifts of support
As we a1I have witnessed, theevents of last week has crulYSpirit has touched the world.
NoLes, tribuEes and other messages intendeddirected to the Office of St'udent Life, 501
Donations to the Hokie Spiri! Memorj-al Fundhttsp : / / wwlv . vc ' edu/ tsragedy /memoria l-fund ' php
'
expressions of condolences. support, anobe-en remarkable. The undeniable serength
lowe following theof our Hokies
As the many notes, tributes and other expressions of,condolence come Lo our communily' the
universiEy suggesrs that individual depaitments, colleges, and other units acknowledge
those made =pecificaify to their units. Items receiwed ln Burruss Hal1 to lhe universigycommunity will Ue acknowledged by the office of tshe President'
for the families of the victims should beDraper Road, 540-23t-378'7 .
may be made bY wisitingor by calling 800-533-1-144.
;
ft
f
$
offers of .'gifts in kind" should be directed to steve clark in university Development(clarks@wt' edu, 540-231-2813)
n 1 .i .i * {-h^ \7.i rni n i : Tecti comrnunl- tsy are asked to sawe and record all names and addresses ofllir.-i,it!irIr".'iii="r"tormarion will be c;ttected and archived, and at an appropriate time
in the fut,ure, and official university response wi-ll be sent to the Ehousands upon
thousands who have supported us during this time '
Thank you for your continued strenglh and resoLve. we are Hokies. we will prevail- '
S incere lY,
Larry liinckerAssoliate Vice President for University Relations
. ::..:i.f :i,lilP. r*dq&**at*fd*i!r,{alirq!q lh!
Owczarski, Mark
:rom:,,€nt:to:Subject:
Tuesday, April 24,
Virginia.Tech. news @vt.eduTuesday, April 24,2007 10:00 PMMultiple recipientsStaying informed through Virginia Tech
2007
StudenEs. faculty, and staff are encouraged to visiE theTech News websice daily, and co sign up for the Virginiainformed of the latest campus news. To receive the dailyhttp: / /www. vtnews . vc. edu/emaiI 'php and sigrn up for eicherhttp: / /www. vtnews. vt. edu/ emai I / HTML-emai l-sample . hLml ) orhttp : / /www.vtnews.vE. edu/emaiI/cexE-email-sample' cxE ) .
In addition, the conmunity is encouraged to postconEnuni ty to the UniversiEy Event Cafendar, foundEvents posted here may be shared and highlightedevent.s sponsored by university departments, clubs,TTn i rrers i fv F,vPn1-. Calenoar.
Questions regarding Virginia Tech Nerts may be sent
News
university homepage and VirginiaTech News daily e-maif Eo staye-rnai1, please go tothe HTML wersion (see example:text only (see:
all evenEs open to che universityat http: / /wutw. calendar.vt. edu/main.php'
^n i}la lIil..riri: 'Fcr.h Nlewq r^reLls'i 1-e- On'lvv r! v rrrr s
and organizations may be posLed to the
to VTTIewsevL. edu.
m^ fha rrirnirir Tar-h a'.rmmrrnil-\/'
As r^re continue to move forward in the face of last week's t,rag:ic events, Virginia TechNer,Js (www.vtnews.vt.edu) will cont,inue Eo be a central source of news and information forthe Virginia Tech community.
,,;r'.llrr;;r;*itsriu*,ifi;ir4{],|., -.1
[email protected], April 25, 2007 9:22 AMMultiple recipientsProvost message to faculty
Wednesday, April 25, 2007
Dear Faculty Colleagues:
With the support of the colleges ats every level, weclasses in a way thats enables students to make goodsemesEer. I appreciate the extra efforc the facultypolicies. The response of the students in terms of.l * -*.i -; -^rrl-P ! ! !r]Y .
are making good progress in resumingchoices aboutr how besc co complece cheis making to adapt Eo this new set of
both attendance and commi Ement is iruly
l
l
Not surprisingly, we are getsting some questionssEudenE evafuations of teaching.
T\I^rme l l r-r - j- hcse are -arnri red. ilnder the circumstances'rrvrlsrf l qre -vYs4-e
reasonable approach. I think each faculty member should
One set of questions revolves around
flexibility appears to be awork with their department and
x
decide if, when, and how to obtain student feedback. The students may want to 1et you knowhow much they apprecj-ate your efforts and your dedicat.ion, so I encourage you to obtainfeedback .
you may decide that a process oEher than the standard SPOT form is appropriate thisqamFs1.cr. buf rhe 6lni ^e iq worrrs. We will noce officially Ehat the Spring 2007 evaluacionprocess is optional when consid.ering all future actions associated with meriL increases ort-he Promotion and Tenure process.
3est wishes for all you do.
Mark McNameeTTni176rci t-v Dr^\t^ct
x
l!.
It,,:|
Ir!'"4r- ---*, .n,!.r;:4 di.ir. . ..,
Owczarski. Mark
:rom:,;ent:
To:Subject:
Virginia.Tech.news @ vt.eduThursday, April 26, 2007 1 0: 14 AMMultiple recipientsCorrected Notice: Acknowledgment of condolences and gifts
Thursday, Apr il 26, 2007
'r^ iha 17 i r.r i n i ,a .F6.h a^mmr rn i F\r .
As we all have witnessed, t.he expressions of condolences, support, and love followi.ng theevents of last week has truly been remarkable. The undeniable strengtsh of our Hokiessni ri I has rorrr:hed the world,
As the many notses, tributes and other expressions of condolence come to our community, theuniversiEy suggests that individual departments, co1leges, and other units acknowledget-hoqa made sner-rfical1v ro rheir unit.. Items received in Burruss Hall to the uniwersitycommunity will be acknowledged by the Office of the President.
Notes, tsributes and otsher messages int.ended for the families of the vicLims should be..", directed to uhe Of fi-ce of Student Life (02551 ,201- West Roanoke SEreet, Blacksburg, VA
# z+ooo, 540-23r-3787 .
Donations Lo the Hokie Spj-rit Memorial Fund mayhtLp: / /www. vt. edu/tragedy/memorial-fund. php, or
Offers of "gifts in kind" should be directed to(clarksgvt. edu, 540-231-28L3)
be made by visitingF\\ r /tr ||rl.1ar x -'1 {1-tlq.l .vj vq++ +rrv
Steve Clark in University DevelopmenE
p
$
S&, .',isi
^11 in the Virginia Tech conununi ty are asked to save and record all names and addresses ofrelI wishers. ihis informaEion will be collected and archived, and aE an appropriate timein the future, and official university response will be sent to the t.housands upont.housands who have supported us during Ehis time.
Thank you for your continued scrength and resolve. We are Hokies' We will prevail-.
S incerely,
Larry HinckerAssociate Vice President for University Relations
1
,'*io1ni.drkrqFii,'riii,4$a*err{{i
tromtient:
fo:Subject:
[email protected], April 26, 2OA7 3:21 PMMultiple recipientsLetter from President Charles W. Steger
Thursday, AprLI 26, 2007
Dear Colfeagrues,
Al-though classes are back in sessj-on andare also coming to realize that it wiflto recover from the most traumatl-c events
we are all trying very hard to move forward, weF-r-^ - *,^-, lana fimg for Our university communityLCttr(, cL vE:!J !vrrY erlLL
in our history. On the surface, things may seemnnrmal trlrt t-he\.r're not. Even Lhose amongsCruggling intserna11Y.
us who seem to be coping well are often
So, I want. to encourage everyone to please talk with one of the counselors wtro are
avaif able-if only for a few minutes. If you personally don't feel the need !o speak witha cor:nse1or, you still may find it. helpful to spend a few minutes talking about ways youcan help co-workers, studlntss, and even your family members, who may be having a difficulttime. I;formation about the counseling services are available can be found at Lhe bottomof this note. Most of al-l, be assured that the counseling sessions are completelyconfidenEial.
We are the Virginia Tech familY,have good days and bad daYs' So.one another. I'm Proud of all of
S incere 1y,harles W. Steger
counseling Inf ormation
and we will prevail. But along the1et's be sensitive to each oLher'syou. We wi 11 prevail.
way. each of us willneeds and take care of
n
For confidential access to lelephone counseling or referral to a local counselor forhri\rAfF rr.i sifs- facutrrr and staff can contact ValueOptions at 1-865-725-0602 anytime, 24Ir! .l. vqus , !seg+vi
hours a day.
Human Resources has compiled a number of informational and support resources which remainavailable tso our entire community at www. hr. vt. edu/ supportresources
Human Resources will conEinue to coordinate counselor availability for department orworkgroup meetings. Conlacc 231-7172 for more information'
Counselors and Human Resources representatives will continue to be available for walk-invisits on the 3rd floor of Squires SLudenL Center - this SaEurday (April 28) from 10 a.m.r.r ? 11 r and Mnnria., r-r-arrah F'i A=r' F-om 8 a.m. tO 5 p.m.L\J J !' . -.r . I' urr! vsYlr
SL 4'*tqCi*e,,,,
Owczarski. Mark
;rom:ient:To:Sublect:
[email protected], April 26, 2007 3:25 PMMultiple recipientsCORRECTED contact information for student choices
CORRECTED CONTACT INFORMATION
Thursday, April 26, 2007
Dear Virginia Tech Students :
Thank you so much for your continued courage and comnitment as we continue to heal andmove forward. This note is to reiteraLe Ehe university's commitment to be flexible throughour "sEudent choice" policies that provide options for complecion of your academicrequirements for the semester. Please refer to the universj-ty's homepage (wwlv.vt.edu) forj-nformation on grades and cornpletion of academic work.
Any questions you might have should first be directed to the associate dean of yourcolIege. We realize that you are taking courses in multiple co11eges, and all collegedeans are working in concert with one another to respond to your needs. We ask for yourpatience and understanding as we work to respond Lo your questions, I have asked the deansto keep me informed of the El4)es of gueslions and issues that arise so that we can provideadditional advice or suDDort.
The Associate Deans in each college are the most appropriate person for you tso contactwith questions:
Agriculture and Life Sciences: Mary Marchant,, 1060 Litton Reaves, 23L-6503
,rchitectsure and Urban Studies: Wendy Vaughn, 202 Cowgill , 231"-64].5
ParnpJ. in College of Business: Candice Clemenz, 1046 Pamplir:, 23!-6602
Engineering: Michael Deisenroth, 2l-2 Hancock Hal-l- , 23I-3244
Liberal Arts & Human Sciences: Marw Ann Lewis. 238 Wallace, 23!-6770
Natural Resources: Richard OderwaLd, 138 Cheatham, 23I-5482
Science: Shery1 Ball, 103 College of Science Adminiscration Building, 231"-5L44
Veterinary Medicine: Grant Turnwald, Duckpond Drive, Phase III, Suite 203, 23L-5229
Graduate School: Anne l4cNabb, 236 craduat.e Life Center, 231-5645
University Studies: Kim Brown, 1L7 Femoyer, 23I-8440
We remain confidenL in our abj-lity to help you remain engaged in the learning process nomatter which options you choose.
Best wishes.
Mark McNameeUniversity Provos!
:rom:ient:lo:Subject:
Friday, ApriT 27, 2007
To: Vi.rgj.n!-a Tech Comrnu:ri tyThe memorials t.hatApril 24, 2007 wj.t1will be moved intothe Driflfield. Theallowing members of
Virginia.Tech.news @ vt. eduFriday, April 27,2OO7 5:21 pMMultiple recipientsMemorials to return to Drillfield on Saturdav
were moved to the Old Dominion Ballroom inbe returned to the Drillfie1d on Saturday,a 120 foot by 40 foot enclosed tent that astent will remain on the Drillfield for thefhp r.nmmrrni -rr rha ^hh^rr-,.-i +r, r^ --: ^-- !.L-rrs LUtruLLUrlI -y ufle OL]"__ _*,^r _J .r, u -r=*
"he
Squires Student Center onApril 28, 2007. All iremslocated in the center ofremainder of the semester
memorials Lhroughout theday.
If you have any
Hokies United
questions, please e-mail at hokiesunited@vt. edu.
jEvans. Susan
trom:
ient:To:Subject:
cinnaralrrsrlvvrvrJ,
T.= rrrr IJi nnlrerAssociate Vice President for
[email protected], April 24, 2007 6:54 PMMultiple recipientsAcknowledgment of condolences and gifts of support
Tuesday, April 24, 2007
To che Virginia Tech community:
As we all have witnessed, the expressions of condolences, support, and love folLowing theevenEs of last vreek has tsruly been remarkable. The undeniable strength of our HokiesSpirit has touched the worId.
As the many noEes, tributes and other expresaions of condolence come to our community, lheuniversiEy suggests that individual departments, co1leges, and otsher units acknowledgethose made specifically to their unit. ItemB rece j-ved in Burruss Half to lhe universitycommuniEy wil-] be acknowledged by the office of the President-
Notes, tributes and other messages intended for the families of the victims should bedirected to the office of studenc L,ife, 501. Draper Road, 540-23L-3787.
Donations to the Hokie Spirit Memorial Fund may be made by visitinghttp: //www. vt. edu/tragedy/memorial-fund. php, or by calling 800-533-1144.
Offers of ..gifts in kind" should be directed to Steve Clark in University Development(clarks@vt. edu, 540-231-2813)
A11 in the Virginia Tech community are asked Eo save and record all names and addresses ofrel1 wishers. This information will be collected and archived, and at an appropriate timein lhe future, and official uniwersitsy response will be sent tso the thousands uponthousands who have supportsed us during this t.ime.
Thank you for your concinued sErength and resolve. We are Hokies. We will prevail.
Universi-ty Relatione
'rom:ient:To:Subject:
Virgi n ia. Tech. [email protected], April 19, 20Q7 2:49PMMultiple recipientsCounseling, Support Resources Available to Faculty and Staff
To Virginia Tech Facul-ty and SEaff:
There are a number of reEources awailable on and around campue to support our cornmunitydealing personally and collectively with Monday!s events. More information can be foundcontacting any of the resources below.
There are also additional informational resources, including special information forna].Fni< ,anal l_Ftahcra .r- !.n.r.' Ly ',r_ ^.1'. i'':rrnnnrl. rcanrrrr.ae. E: \r Lrl iJ uplvr
Faculty and Staff support resources:
Counselors are awailable at Squires Student Center (Brush Mountain Room), SouthgateCenter, and The Inn at Virginia Tech from I a.m. to 5 p.m.
Counselors are available to meet with departmenls and workgroups at their offices or otherconvenient locacions
Contact 540/23:--9331 for more informatlon during business hours; after hours, contaetvalueopt j.ons at L-855-725-0602.
Counsefors will be also availabl"e for Faculty and Staff in Lhe Brush Mountain room atSguires student center this weekend during the folfowing times:Saturday, April 21 from l-0:00 a.m. untj.l- 3:00 p.m.unday, April 22 from 2:00 p.m. untsil 5:00 p.m.
inby
p
:rliJ.,;',,-,1r,,.;i;iilr.,i;,i*r.,is*-;:
=rom:Sent:To:Subject:
Thursday, April 19, 2007
Dear Virginia Tech Students:
We are very proud ofexpressions of lovefamilies and friends
[email protected], April 19,2007 1:24PMMultiple recipientsLetter to Students from Provost Mark McNamee
your Eupport, courage, and commitment during this tragedy. Yourand grief for our fallen students and faculty members and theirare inspiring.
On a practical leve1, we have developed principlesApril 23. we are providing you, the students, wiEhmultiple options about how you rtant to handle each
We have posted details on the virginia Tech homepage (www.vt.edu)
Your welfare is a very high prioritsy for us. Flexibility will beavoid overloading the system, I am keeping this message short. Ij-nf ormation through the web.
to guide the resuq)tion of classes onthe ability Eo make choices fromclass.
fhc cnridino nrincinle. Towill provide ad.ditional
We sincerely hope you will remain engaged in the learning process no matter which optionsrr^rr nh.1nqa ThF nrir.inles ennlv fo ej- d^-&a -- ^rr r-ocatrions, Disseltaiion andy vLr urr\J\rDc, arru :Jrthesis deadlines have been modified by the Graduate School.
Best wishes,
Mark McNameeUniversity Provost
tr
From;Sent:To:Subject:
Virgin ia.Tech. [email protected], April 26, 2007 12:33 pMMultiple recipientsCapturing and archiving ceremonies and condolences
Thursday, Apr!\ 26, 2OO7
To: Virginia ?ech Faculty and Staff:Before the many trj-butes, condolences, and memorials for last week,s events disappear,university Libraries needs -your help in documenting trt.- irpto.ptu and. formaf memoriafdisplays that have appeared in varilus campus ruiliings. ei part of the .'virginia Tech4-]-5-07 Library Archive" we want to document. and presErve these disptays both to honor theindividual members of our uniwersity eommunity and to provide historical- materiaLs forfu:ure researchers
Therefore. uniwersi'y Libraries asks each of you !o do the foJ-l0wing:Those of you who have created displays, fliere, programs, and the 1ike, please send copiesto the library's UniwersiEy Archives,*rf there are memorial displays within your units, we ask your assistance by:1. Taking pictures of the memorials, displays, events. '
2 '. rdentifying the photographer, individuals pictured, date. speeific place (i.e..,building and ffoor or officl number) , and any other informat.ion that woul-d be he.tnfrr.r rnresearchers and historrans. 'ls rtl! \r'r u.,
i' sending the images etc. to us* with a statement by the pirotographer giving uspermission to make the images available:As the photographer/ author, I,
r-urlE r-LgrrL L(,) arcnlve/ d].sp.Lay, and provide access toor in part in all forms of media.
grant Lo Virginia Tech or its aqentsthis/r.hese digiral image (s) in whole
* until we have established the email for w4l6oT.Archive@v!. edu, please send. them to Gai1McMil-Ian, Director, Digital r,ibrary and Archives, uniwersity L.,ibraries (mc 0434);gailmac@vt'edu' You may call her (r-gzsz) or Tamara n""".iiy, universi!y Archivr-sE(I- 92141 , with gueslrons.
To: Multiple recipientsSubjec* College contacts for questions on grades, completion of work
Thursday, Aprif 25, 2o07
Dear virginia Tech Sludents:
Thank you so much for your continued courage and commitment as we continue to heal andmove forward. This not; is to reiterate the university's commiEment to be flexible throughour ..stud.ent choice" policies that provide options for completion of your academi.creguiremenEs for tshe semester. Please refer to tshe universitsy's homepage (www,vt'edu) forinformation on grades and complebion of academic work-
Any questions you might have should first be directed to the associate dean of yourcoltege. We realize that you are taking courses in multiple colIeges, and all coll-egedeans are working in concert with one another to respond to your needs. We ask for yourpatience and undirstanding as we work to respond to your questions. I have asked the deanslo keep me informed of the t)T)es of guestions and issues that arise so that we can provideadditional advice or support.
The Associate Deans in each college are the most approprj.atse person for you to contactwiuh quescions:
Agriculture and Life Sciences: Mary Marchant, L04 Hutcheson, 231-5503
Architecture and Urban Studies: Wendy Vaughn, 202 Cowgill ' 23L-6L45
Pamplin college of Business: Candice clemenz, 1030 Pamplilr, 231-6602
Engineering: Michael Deisenrot.h. 302 Whittimore, 23]--5072
Liberal Artss & Human Scj-ences: Mary Arin L,ewis, 250 wallace' 237-6770
Natural Resources: Richard oderwal-d, 324 cheatham, 231-5482
Vet.erinary i'ledicine: Grant Turnwald. Duckpond Drive, Suite 203, 23f-5229
craduate Schoolr Anne McNabb, 235 Graduate Life Center, 231-5645
University studies: Kim Brown, 117 Femoyer, 23!-8440
We remain confident in our ability to help you remain engaged in the learning process nomatter which options you choose.
Best wishes.
Mark McNameeuniversity ProvoEt
:rom:Sent:To:Subject:
[email protected], April 26,2007 12:52PMMultiple recipientsLetter to students ftom Dr. Zenobia Hikes
Thursday, Aprj-l 25, 2007
To al-I Virginia Tech students:
f write to thank the students of virginia Tech for a1I they have done to help themselveeand tsheir university in the crisis of April L5.
There are so many examples of student heroism, sensitivity, and humanity that one couldcite: members of t.he Rescue Sguad who put the safety of others before their own; personsin Hokies United, scA, and GSA who worked to coordinate support services for fe11owstudentss,' those who constructed shrines of remembrance for the faflen,' st.af f on theCollegiate Times who worked to keep the communj-ty informed,. individuals who in numerousresidence haIls, c1ubs, and associations reached out to assist those who needed a helpinghand, a kind word, or a friendly embrace. These acEs of kindness clearly underline thatEhe cruel deeds of April 15 reflect badly on one terribly deluded person but do notreflect at all on the communj.ty. or to put it another way, these acts of kindness showthat "Ut Prosim" is not just an antiquarian motto-it is part of a living code.
Let me encourage each studen! to continue l^rit.h acts of intentional kindness and toencourage his or her friends to do the same. I am probably stating the obvious, but thefoJ-lowing reminders may be useful:
For professional and personal reason8, a fair number of students will carry a fulIrcademic foad until the end of the Eerm, whil-e many more wilL need !o complete partialloads. Out of respect for their academic obligatj-ons, especially in a trying time, pleaeebe careful about excessive noise and observe quiet hours.
Excessive noise also can be painful for persons who are dealing vrith grief. Many timest,hey need a degree of quj.et. So again Ery Eo be respectful- of that need.
If you have a friend who appears to be in serious emotional distress, please do nothesitate to seek support for him or her at the Cook Counseling Center (located in McComaEHalI) . If you are not quit.e sure how seriouE his/her crisis is, remember it is better toerr on the side of caution.
students from all backgrounds have stated openly that the ethnicity of the shooter hadnothing t.o do witsh his cruel acts, and it has been gratifying to Eee students ref raj.n frombiased racial remarks. Please encourage al1 persons, on- and off-campus, to take the highand fair road.
Sometimes persons who grieve will attempt to self-medicate by ueing alcohol . since alcohoLis a depressant, its tends to hurt more than he1p. Also if used to excess it can be lifethreatening. So pJ-ease be restrained and thougbtful in this area, and encourage t.he s arnein ot,hers. Please be especially respectful in your behavior when you are downt.own or j-noff-campus areas.
contiRue to exhibit the gualities of a true Hokie--eerving others, being considerate,looking out for each other. and protecting and helping each olher.Finally, knohr that we are proud of you.
With best wishes,
Zenobia Lavrrence HikegVi,ce President for Student Affaire
l4i, ifir.* - . ..:'iqrli+i " " '
From:Sent:To:Subject:
[email protected], April 26, 2007 3:21 pMMultiple recipientsLetter from President Charies W. Steqer
Thursday, April 26, 2007
Dear Colleagues,
Although classes are back in session and we are all t,rying very hard to move forward, we
i:",:l::":"Ti:: ::-t"rl-ize rhar ir will rake a very foirs iime_ ror our unj.versiry communrry!!(Jtu eue mOSt tfaumatic evenf i- ^,,* r..r ^F^*. ^- l-ha crrrf rn^ f]..i-_^normal, .but rhev're nor. Even those amons-;.";;"""";;'i; ;:l :i'i#';:;;'.::t:?:.["v seem
struggling j.nternaI1y.
so, r want to encourage everyone to please talk with one of the counselors who arerrrr .i I r1. l 6-i € ^F r -, .E,qv.trclrr-Lc r! u41y ror a few minutes. rf_ you personally don'! feel the need to speak witha counsel-or, you stil1 may find it herpful tJ spend a'few minutes talking about ways youcan help co-workers, students, and eve-n your family members, who may re iawing-a dj_fficult.time' rnformation about- the- counsel-ing services are availabie can be found at the bott.om::":|;:":?!;:
*o". of all, be assured rhar rhe counselins sessions are complerelyn
Couneeling InformaEion
For confidentiaf accessprivat.e visiE.s. f acultyhours a day.
to telephone counseling or referral toand staff can contact Valueoptions at
we are the virginia Tech family,have good days and bad davs. So,one another. :,m proud of aII oiS ince re ly,lharles W. Steger
and we v.'i11 prevail. But along thelet's be sensitive to each other, syou. We will prevail.way, each of us wiLlneeds and take care of
a l-ocal counselor forl-866-725-0602 anytime, 24
continue to be availabfe for walk_inthis Saturday (April 28) from t_0 a.m.5 p.m.
LlT?1"*i:"::.::_h1:_""mpi1ed a nur3er of informarional and supporr resources which remainLU (_r Lrr cuLare communl.ty at www.hr.vt.edu/supportresourceS
Human Resources will continue to coordinate counselor availability for d.epartment orworkgroup meetings. Contact 23L_7772 for more infornation.Counselors and Human Resources representatives willvisits on the 3rd floor of Squire-s Student Center _to 3 p.m., and Monday through Friday from I a.m, to
Evans, Susan
'rrom:
Sent:To:Subject:
Virginia.Tech. [email protected], April 27 ,2007 5:21 PMMultiple recipientsMemorlals to return to Drillfield on Saturdav
Friday, Apr il 27, 2007
.rra. \Iirairir Tcnh na, JmmunJ. Ey
The memorials that were moved to the O1d Dominion Ballroom in Squires Student Center onApril 24, 2007 will be returned to the Drillfj-e1d on Saturday, April 28, 2007. All itemswill be moved into a 120 foot by 40 foot enclosed tent that is located in the center ofthe Dri11f iel-d. The tent wil"L remain on t.he Drillfield for the remainder of the semesteraliowing members of t.he communiEy the opport.unity t.o view the memorials throughout theday'
If you hawe any questions, please e-mail at hokiesunited@vt. edu.
Hokies United
F
F
Evans, Susan
rom:Sent:To:Subject
[email protected], May 09, 2007 1:03 PMMultiple recipientsCommencement and the Media
RE: Commencement and the Media
To Ehe St.udents, Faculty, and Staff of Virginia Tech
commencement activities begin Friday and will continue through saturday in Blacksburg andthen on Sunday for the Northern Virginia Center on the campus of George Mason Unj.versity.Because of the AJ/Norris tsragedy, there will again be many, many reporters, broadcasters,and cameras on campus and at our cornmencement ceremonies.
Our uniwersity is public property. Roads are public tshoroughfares. we cannot bar t.hemedia any more than we can bar a car passing lhrough. There will be litera11y hundreds ofjournalists and camera operators throughout campus
WhaE shoul-d you do if a member of tshe news nedia approaches you for an intervieh/? You arenever REQUIRED to speak to Lhe media. Most times, politely telling a reporter "no tshankyou" will suffice. ff a reporter is partj-cularty troublesome, just walk away and do notfeel guilty about doing so.
However, f am proud - very, very proud -- of our university community, especialty thestudenEs. You hawe represented us incredibly we11. You have shown the world lhe specialnature of Hokie Spirit. Even grlzz\ed journalists now understand that there is somethingspecial about. our academj-c community. Thus, if you feel comfortable, feel free to speakabout yourselves, graduation, or idhat your Virginia Tech educatj-on means to you.
If interviewed, I would exlrect a reporter to ask you about April 16. whj-1e our currentfocus is on commencement, it is also okay to discuss your own personal feelings. But goonly as far as you feel comfortable. And I wil-l recommend, as I always wou1d, that you donot speculate about things in which you have no firsthand knowledge.
It iE each of us, as individual-s, who have created the mosaic of Virgj-nia Tech. This isyour commencement and you should feel free Eo stay focused on that lopic. You control thediscussion.
Pleage also know that media will be allowed into commencement venues (remember, these arepubl j-c events) , but not on the field of Lane stadium, the floor of CasseII, or on thefl,oor of college or deparement diploma ceremonies.
Tbere will be security and public informat.j-on officers at every comrnencement event. ffyou hawe problems, seek out one of them.
However, I don'! e)<pect problems. The world continues to mourn our Losses and there ig agenuine interest the health of Ehe Hokie Nation. You can show them Ehat we are proud andstrong. You can, simply by being yourselves, give them a glimpse of your rernarkab1echaracter.... that Hokie Spirit .
PS - for Chose of you already home, have a restsful surnmer. We l-ook forward to seeing youin August .
vans. susan
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rom:6ent:to:Subject:
UNIRELWednesday, May 09, 2007 9:'18 AMMultiple recipienisUniversity to be closed May 14
Sent by The Office of University Rel-ations on behalf of president Steger
In recognition for the many contributions of the university communi ty and to expressappreciation for count.less extraordinary and heroic efforts in response to the A,J/Norristragedy, Pres j-dent Charles steger wishes to recognize those efforts by closing theuniversity Monday, May 74, 2O07 and provide the day off for all non-essential employees.
All offices will be closed, and only those empl-oyees designated as essential by theirdePartments will- be expected to report. to work. The authorized closj-ng policy provisionsfor compensatory time for salaried essential employees who are required Lo rork rill-appfy' Wage employees reguired !o work wil-l receive normal, pay. supervisors and managersare asked to exercise j udgment about their staffing needs Lo cover essential operationsand to provide the fuffest possible opportunity for employees Eo use this day ofrecogniLion.
This notice has been sent fo alI f anrr'i iw- rt.aff rnri r^rrcre emrr'l a.r;ce am=i I rn-^.,-.send ro orhersu,no ri"itllr::a:i1
tacultv' staff' and wase emplovee email- accounts' Please
-end-
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:rom:Sent:To:
Subject:
MEMORANDUM
FROM:
DATE:
SUB.IECT:
President of Virginia TechWednesday, MaY 09, 2007 5:09 PM
Mark; Shelton, M. Dwight; Smoot, Ray; Tom Tillarlnternal Review of April 16, 2007 Events
Deans, DirecEors, Department Heads
Charles w. steger
May 9, 2007
lnternal Review of April ]-6, 2007 Events
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Recent weeks have been devotsed to providing support to those families who lost loved ones
and those who were injurea during Lnt tttg6ay of april .rsth' we have also focused
considerabl-e effort on preparing tne uni;6t"ity coi*"nity for comnencement on May l-1th and
12rh.
Now we musL also glve attention to examining what occurred and sharing what we learn withotshers so that r" ""i
a"-tfi"t is possible Co avoid such incidentss in the futsure' My
purpose in writing is to advise you as to what is already underway, as well as what willLe
-initiated to insure a compfete and thorough review'
As oulIined in our Emergency Response Plan, two groups have been operating' The first isthe Emergency Policy Group. It was convened as soon as we were notified of the incidentin Amb]er JohnsLon HalI. rt continues to meet on almosE a daily baSis to consider policyquest.ions from tuitsion refunds to supporE for families' etc'
The second is the Emergency Response Resourceg Group. This group provides support foremergency operatr-ons, iddrl"""" the safety and welfare of-studentss, employees' and
visitrors and assures, as best possible, tire continuity and timely resumption of universilyoperations. It, too, continues to meet on a regurar Dasls'
The following reports are being generaEed:
As j.s outlined j-n our p1an, two Incident Revieweventss in Ambler ,,Tohnston Hatl and one for thecoordinating the preparation of these documenLs
Reports are being prepared. one for theevents in Norris Hall' Mr' Hyat! r-s
. Each of these reports examines how Ehe
university iespon-deO- to the events and what lessons can be learned for lhe fubure '
The Commissions established by President BuBh and Governor faine will consider many ofthese issues from a suate and National policy Perspective. .certainfy we recognize thatthere are many other ispects of university policies, operations and infrastructure' which
must be examined ""t"irri1y. As we reflecl on the lessons of the Morva incident' there was
a substantial amount of m-isinf ormatsion in circulation' This misinformation resufted in
"*"ig.".V evacuation of buildings thag coul-d have placed people in harm'" Y"y' o.rr
efforts wilf focus o.r-*lrri*irini panic while rapidly pro.tlding accurate information to theuniversity communlty.
As a result, weissues from the
have established the following working groups who will examine theseoerspective of the universityl The purpose i-s to took at strengths and
weaknesseB of our existing 6y6tems / infrastructure and how they may be improved oraugrment ed to address emergency sitsuations tshat might arise in the future.
1". Telecommunicat ions Infraslructure (Erv Blythe, Chair).. Interface beEween Counseling Services, Academic Affairs, Judicial Affairs and the
T,ega1 System (.ferry Ni1es, Chair)3. Security InfrastrucEure: sirens, tailored verbal messaging, and automated locking ofbuilding or zones within buildings, etc. (James Hyatt, chair)
Where appropriate, the university will retain the assistance of experts to assist incarrying out the rewiew and recommendations .
These three working gfroups will begin no l-aterpreliminary reporls no later t,han August 15th,our hope eo fearn about the Et.rengths and areasFrom this, vre ean take steps t,o make our campus
cooperation and input to this effort would
than Tuesday, May 15, and provideprior to the beginning of school . ft isfor improvement of our existing systems.safer in the future .
be much appreciated -Your
/ sws
Virginia Tech BoardPresiden!'s Academic
of VisitorsCouncil
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:rom:Sent:Cc:Subject:
McNamee, Mark [[email protected]]Thursday, May 10, 2007 9:39 AMMcNamee, MarkCommittee Formation Announced
To: Deans. Department Heads, and University eenter DirectorsFrom: Mark McNamee (mmcnameeout . edu) , university Provost and Vice President for Academic
Affalrs
(P].,EASE SIIARE)
Dear Colleagrues:
Aa we move forward from the events of April 16, our unj-versity community-is flooded withoit"r" of assistance and support. We are getting requests.from multiple faculty members
and groups abou! researcrr ana response j.nj-tiatives for which external funding may be
awaiiabli. Many of these projects reguire IRB approval and most will involve workingclosely with the office of sponsored Programs
We run the risk of owerloading our students, faculty, and Etaff wltb gulirteyE, intervlews'and other forms of data colle6tion. IE is irnportant that r^re be strategic in.managingprocesses related tso conducting research and. asEessment in which our communi ty is asked tobe j-nwolved. our own faculty membe.s would Ij-ke to be key players and it is imtrrortant forus to be coordi-naled in our efforts
I am appointing a smaIl committee reporting to the Research Division to provide me and
other -s-enior adminiscraEors with Uigtr-fevet advice on projects and strateg:y' The added "
.:eview is in addition co requests to ttre IRB for technical review and approvaf ' The
,urpose of lhis commlttee iJ to ensure coordination htith faculty members and universiEyuniis in order to be responsive Co the needs of tshe universiEy cornnunity '
Following is the commiEtee I will be convening initially to discuss process and how tobests approach coordinating research reguests.
- ,Jack Finney, Associate Dean of College of Science, and former Head of Psychology- Fred Piercy, Ilead of Human Development and L,icensed MFT
- Karen nobeito, Director of tLre Institute for society, Culture, and Environment (rscB)
- Tom Ollendick, Uni-wersity Distingnrished Professor and Professor of Psychology- Chris Flynn, Director of Cook Counseling center- Heidi u.toy, Director of Administsrative Operations (Liaison to Administrative ServiceUnits )
Thank you for your support of this imporlan; work. Anyone planning to eubmit a researchpropo"'^I relatld to Eh; April- l-5th event6 shouLd contact Robert Walterg atrwalters@vt . edu.
Mark
rom:Sent:To:Subject:
UNIRELFriday, May 11,2007 9:21 AMMultiple recipientsMemorial Publications
May 10, 2007
To: Faculty and Staff
From: Lawrence HinckerAssociate vice President, University ReLaEions
Subj : Memorial Publications
To honor the 32 victims of the tragic events on April 16, the Office of the President,working through University Relatsions / Publications , has produced a memorial pu-blicat.ionthat will be distributed at commencemenr at both the Bl-acksburg and Northern Virginiacampus e sThe publication includes photographs and family-approved biographies of each of the 32sludents and faculty members who'died. To provide a copy to each member of the faculty andstaff, the memorial publicat.ion will be reprinled next week and mailed Co you in campusmaiL.
Additionally, University Re lations / Publ ications is producing a memorial issue of VirginiaTech Magazine. In addition to slightly longer family-approved biographies and photos ofthe 32 people who were kifled, the magazine will include severaf of the Convocationspeeches, photos of memorials that were heLd elsewhere, a represenlative sample ofressages of condolence, and a photo essay of memorial events here in Blacksburg, as well.s a message from the president and the vice president of alumni refations. Arrangements
have already been made to print enough copies for all members of che faculty and staff,and you will receive it in campus mail- in ,.]une.
To: Multiple recipientsSubject Drillfleld Memorials
Tuesday, May 15, 2007
To: The virginia Tech Community
Re: Drillfield Memorials
At 9 p.m. Monday night, a group of about 20 Hokies united students moved j-lems under thetent to the German Club Manor for storage
The items will be moved to Shu1tz Dining Center at 2:30 p.m. today (Tuesday, May 15).Students wilf be working with Rick Johnson to coordinate a layout for the dining center.The items wilf become available for public viewing from Wednesday onwards until ,July 29,2007. The building will be open from 10 a.m. to I p.m. on Monday tshrough saturday and fromnoon to 6 p.m. on Sundays.
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Evans, Susan
rom:Sent:To:Subject:
MultiPle reciPientsFJiJv rvfem6r"ndum from President Charles Steger
h,'
Presidential Policy Memorandum No' 241
To: All Virginia Tech Employees
FROM: Charles W' steger
DATE: MaY L6' 2007
SIIB,JECT: Handling Information Requests About Events of April L6' 2007
ADDroved by Ehe President: May 15' 2007
et?."t j-.r" bate ' hmediately ^*-.i -aAExpiration oatet rnJeiinicl - to be determined
As vou kriow, Governor Kaine has appoinled an independenL Virginia Tech Review Paner ("the
fi:"'":;efii.i:r::1 n.:i:ji:.i*.:ii;it"ll":titi"*"llt;;m*;:"$:?3.::'::Hi?lli3;''liPanel- has retalneo r
n order to ensure an orderlv i"g :?1pl:t:^:t:p::":":",,:?*::::"::"i:i:il":i:il fi:'":l:":":i:'; ;:":"$;:'xl":'i:;l:.3"firi?fi:-::il:l$-i::l:;*m;;:":"::*:":*H'::;n"
Panel
il?:"il:":"ni:"."1:f":il.fi:H$ ;:;;;J"#iF:i,f:,::,n:3:':"::3i::::""it"=::;:Mr. McCoy is a very experienceo. reEr.r.elr c{tLPr..,r'e ---- t tootainatse afl responses to
knowledseable abouE l-r'i-'"'i""'"i:v:-M:;^M:::I":':l :::?i i:: includins Lhose thatknowledgeable. about the unrversruv ' r'*' ,".;;i";-;i apiif LG, incl-uding Lhose that
;;;;;;;-;;i inrormati"".:'11'1::..:: :::-- rhan rhe paner.::$il::.';;"#"t;;i;ie;;r=-oi s'o,'ps other than the Panel'
MosE requests !o vou or vour-uni ,I::.'::?T"fl"l.':o:::,,:::=:";:;:'::,^:;'i"lt':::tt':':"T::: ;::T:::o:""I3"":l H:I':"::;:1s',iliir.!:fu];:g";;::;"::-:;:';"H.::",i'fiil'i"E::;1.:: 'Tli"Ii"3*i.I::
3:"1::
'':ilF"ii;::'ilr-ill*;.itm:: ::: i:T:"1"'!*li;.Tli!o';:3":* ::;T":1";y1'il16"i""t"h"::;3?r"Ei':;";i6-;;;:o-oie.-ir'.'e are to be no exceptions '
Judl-cia1 ;;;;;;;' acaaemic Affairs' and tshe legal svstem'
Mr. Mccoy will clear and coordinate all responses to requests tor'
to the events ot aptif -ii, - i"-rt-ta:-"g those t-hat originate f rom these
assistance is needed '
take this opPortunrEy
A1I requestss for information made under the Freedom of Information laws should be referredimmediite]y to University IJegal Counsel: Kay Heidbreder, heidbredOvt. edu' 231"-5293 '
.s standard pracEice, all media requests for information should continue to be referred torJniversity Relations: Larry Hinckei (ttincker@vt. edu, 231-5396) or Mark owczarski(maowczar@rrt. edu, 23r-5223) .
Most importantl-y. thank you for your assistance and support durlng these difficult times.
p
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VA Tech news website for week ofApril 23,2007
(Shut down during week of APril16th. All news posted directlY to
the homepage)
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From:ient:fo:Cc:Subiect:
Sandra W. SmithAdministrative540 /23L-623rssmith@vt . edu
Smith. SandraWednesday, May 09, 2007 3:26 PMAlbert, JosephHincker, Larry; Young, Regina; Hagen, NancySchedule for Thursday
Additional passengers on the flight from Richmond to Virginia Tech will be General andMrs. Abizaid, Kiro OrRourke, Patrick Huckbeau.
Let me know if you have any questions.
Thank you.
S andv
.., :"rt$*1fl[i****l*r,*l*..".r
Page I ofl
Hincker, Larry
From3 Fomash, Laura
Sent: Wednesday, May 09, 2007 11:27 AM
To: Fomash, Laura; Hincker, Larry; O'Rourke, Kim
Cc: Smith, Sandra; Hagen, Nancy; Byers, Ralph
Subjecft RE: Plan for Tomorrow Morning-Update
Per Sandy some updates to the plan tomorrow-
9:15-9:30 a.m. Nancy picks up President Steger, Larry Hincker, and Officer Reece from airport
9:45-'10:00 a.m. Nancy drops everyone off at the GAB Building. Laura to meet group in front of GAB to take to 4hfloor holding area.
10:30 a.m. Commission Meeting Starts-Govemor Kaine to open
'10:45 a.m. President Steger scheduled to speak
10:55 a.m. President Steger, Larry Hincker, and Officer Reece depart the building. Nancy to pick up
everyone on the side of the GAB and transport to the Commonwealth Club for lunch. (Nancy tojoin for lunch)
12:45 p.m. Nancy transports President Steger, Larry Hincker, and Officer Reece to the airport
From: Fomash, LauraSent: Wednesday, May 09,2007 10:24 AM
To: Hincker, Larry; O'Rourke, KimCc: Smith, Sandn; Hagen, Nancy; Byers, Ralph
Subjec* Plan for Tomorrow Morning
Larry,
As we discussed yesterday afternoon-here is our plan for tomorrow-
Call Nancy when you are approaching the office (804) 786-81 10. She can meet you out front of the office withyour car ahd drive you to the GAB. You will have to enter the General Assembly Building through the main
bntrance which inciudes going through security. Some guards let you through if you show your Hokie Passport
instead of going through the metal detectors. I will be waiting for you there.
We will go to a conference room on the 4th floor to wait. We can then use the stairwell to go down to the first floor
and enter the meeting room (House Room D) from the stairwell.
After the President spealG (approximately at 10:55), we will exit the meeting room and use a side exit(beside theroom) to leave the building. Nancy will have the car waiting for you beside the General Assembly Building. She
can either bring you back to the office or you can depart for the airport from there.
Please let me know if you need anything else on this end. See you tomorrow morning.
Laura
5/9/2007
Page I of I
Hincker, Larry
From: Fornash, Laura
Sent: Wednesday, May 09, 2007 'lO:24 AM
To: Hincker, Larry; O'Rourke, Kim
Gc: Smith, Sandra; Hagen, Nancy; Byers, Ralph
Subject Plan forTomorrow Moming
Larry,
As we discussed yesterday afremoon-here is our plan br tomorrcw-
Call Nancy when you are approaching the office (S04) 786-81 10. She can meet you out front of the offtce withyour car ahd drive you to the GAB. You will have to enter the General Assembly Building through the main
bntrance which inciudes going through security. Some guards let you through if you show your Hokie Passportinstead of going through the metal detectors. I will be waiting for you there.
We will go to a conference room on the 4th floor to wait. We can then use the stairwell to go down to the first floorand enter the meeting room (House Room D) from the stairwell.
After the President speaks (approximately at 10:55), we will exit the meeting room and use a side exit (beside theroom) to leave the building. Nancy will have the car waiting for you beside the General Assembly Building. She
can either bring you back to the office or you can depart for the airport from there.
Please let me know if you need anything else on this end. See you tomorrow morning.
Laura
s/912007
From:Sent:To:Subject:
Virginia.Tech. [email protected], April 19, 2007 2:49 PMMultiple recipientsCounseling, Support Resources Available to Faculty and Staff
xTo Virginia Tech Faculty and Staff:
There are a number of resources available on and around campus to support our communitydealing personally and colfectj-vely with Monday's events, More information can be foundcontacting any of the resources be1ow.
There are also additional informational resources, including special information forparents and teachers, at $rww. hr. vt . edu/ supportresources .
Faculty and Staff support resources:
Counselors are avaifable at Squires Student Center (Brush Mountain Room), Southgatse..aniar rn.l Tha rnl1 at Virginia Tech from 8 a.m. to 5 p.m.
Counselors are available to meet with departments and workgroups at their offices or otherconvenient focations
contac! 540/23L-9331 for more information durlng busineee hours; after hours, contactValueoptions at 1-866-725-0502.
Counselors wilt be afso available for Faculty and Scaff in the Brush Mounlain room atSquires studen! centser tshis weekend during the following times:Saturday, April 21 from 10:00 a.m. until 3:00 p.m.sunday, April 22 from 2:00 p.m. until- 5:00 p.m.
fnby
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Friday, Apr iI 20, 2007
squire sfacul ty,you may
Student centser is currently the central location for a varietsy of services forsEaff and studentss. Please reference the i-nformation below for whatever needs
From:Sent:To:Subject:
Off campus:ValueoptionEr, our EmployeesEaff from any location by
Virginia.Tech. [email protected], April 20,2007 5:59 PMMultiple recipientsResources for Faculty, Staff, Students, Families, Friends
Faculty and StaffOn campus:Counselors and Human Resources representatives are available this weekend at SquiresStudent Center (Brush Mountain Room) Saturday, April 21 - 10:OO a.m. to 3:00 p'm. andSunday, Aprit 22 - 2zOO p.m. to 5:00 p.m. After hours - faculty, slaff and their familieEcan access Val-ueoptions aE any time by calling L-800-725-0602
Coun6elora and Human Resources representatives will remain availabl-e Monday through rridayat Squires Student Center (Brush MounEain Room) and the SouthgaLe Center from 8:00 a.m. to5:00 p.m. - no appointment is necessary
Counselors and lluman Resources representatives are available to meet vtith departments andworkgroups at their offices or other convenient locations - contac! 540/23!-7772 for moreinformat i on
Assistance Program prowider may be acceEBed by faculty andcalling I - 865 -7 25 - 0602
Additional resources and information for facufty, staff, parents, families and friends areavailable ats www. hr . vt . edu/ support. re sources
Students and FamiLiesThe campus Assj-stance Center, whj.ch includes Ehe Fami]y AssiBtance coordj-nators, will belocated ac squires in the commonweaLth Ballroom
Representat j-ves from Virginia Tech Student Affairs and Human Resources offices, Red Cross,New River Communily Services, and other organizations will be available to provideinformat.ion and access to counseling services Hours: 9:00 a.m. to 5:00 p.m. Sat.urday,April 21 through Friday, April 27
Sludent Af faj.rs will have OId Dominion Ballroom open 24 hours a day for stsudent actiwitiesbeginning Saturday. April 21, and continuing through Friday, April 27.
There is also a Student Affairs Resource Center i.n commonweaLth Baflroom, whererepresenlatives from StudenE Affairs offices will be available to answer quesEions andprovide information: Saturday. April 21 - 1:00 p.m. !o 6;00 p,m. and Sunday, ApriL 22 -2:00 p.m. to 9: O0 p.m. Monday - Friday, April 23 - 27 - 8:00 a.m. to 9:00 p.m.
Cook CounseLing Centser is providing couneeling Eupport gervices for vT StudentE for walk-in appoinlments in Mccomas Hal1: Saturday, April 21 - 1:00 p.m. to 5:00 p.m. and Sunday,April 22 - 2:OO p.m. to 9:00 p.m. Counsel-ors are aLso on call 24 hours for students -contac! 540 / 23:--6551
Cook Counseling Center is also coordinating the dissemination of informat.ion regardingother community counseling resources on their website: ww\'tr. ucc . vt . edu
Cranwell InternationaL Center is available to provide support and resources to ourinternational communitsy - 540/23]--6527 - www. uusa. vt. edu/cranweI1/cranwell. php
For more informationHuman Resources and Benefits, 540/231-9331 , www.hr.vt. edu.Employee Rel-ations, 540/23L-?712.Work/L.,ife Resources, 540/23L-3213, www.worklife.vE.edu.ADA Services, 540/237-4638.cook counseling Center, 54o/231"-6557, www.ucc.vt.edu.Dean of students offj-ce, 54o/23]--378?. www.dos.vt.edu.Parent/family info-1ine, 1-800-533-1144.Police tip 1ine, s40 / 23r - 64Ia .
I
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From:Sent:To:Subject:
Virginia.Tech. [email protected], April22,2007 5:51 PMMultiple recipientsVolunteers with Yellow and Purple Arm Bands Are Here to Help
sunday, April 22, 2OO7
To the Virginia Tech community:
As classes resume on Monday, some members of our community wearing either purple or yellowarm bands, as well as some with badges saying "May I help?" These people will on hand tohelp.
Those wiEh PITRPLE arm bands are mental health professj.onals who are here to providesupports to any student, faculty, or staff member may need it as we continue on Ehechallenging road to healing and recovery. Anyone who desires thei.r assisEance shoufd feelfree to stop and speak witsh them.
Those !vi!h YEL,Low arm bands and "May I hel-p?" badgee are facul-cy, staff, and studentvolunteers who will be present in classroom buildings on Monday and Tuesday to assistmembers of the communj-ty in whatewer way is needed. These volunteers will carryinformation about support services awailable both on and off campus, as well as importantcontact numbers.
Please contact these people with guestions or concerns you may hawe.
Letter to be sent out to all continuing students about counseling resourqes to support in theaftermath of4l16
To: Larry Hincker and Mark Owczarski
Earlier, I had sent out email letters to students who were in Norris, or who lived on the fourth floor of WAJ, in oroerthat they would know of the counseling services available on ."rbu. in tn"-.tto."t h ot 4t16when they returnthis fall. This was all vetted, and the responses were very positive.
This week, I want to get out an email letter to students who were rrolt in Norris and who were rqt on the 4th floor ofwAJ' which will alert them. to counseling services available wnen irriy return. onviously these students were notin- glrecl harm's way on 4l16,and were-not in close proximity of viotente, urt tn"y may be affected due to reasonsof friendship or association (say one of the victims on all6 was a ctose bu;;t ;i "
sorority siste4.
I drew up the email letter which would go to all returning students (it excludes new freshmen and graduatedstudents), and this needs to be sent out soon. I vetted jt ny my suilerviior, Cun"r.r counsel, related serviceoffices, academic affairs, etc. And they are happy with rt. i alio sent a copy to you Larry, because I wanted tomake sure that what made sense from a Health 'ino
weirness feiip".ti-rl-jr.. iras workable in terms of the
[if,;: "to outside constituencies. You were out of town on a weil deserved vacation, .o r oo noi tninil goi
"I have the email letter ready to go, but since it is a very |rydl{ distributed letter (to go to all returning students)John Worrell really wanted youiblessing before he senOs it out.
I am sending this to Mark as well as to Larry 0ust in case I arry is not available). I really want this email letter to goout shortly' since students will begin to return on the 11th. I d; not want them trc think we have forgotten them.Mark, I left you a phone message to try to speed the process. Let's see if we can cut this Gordian knot.
I have carbon copied John-w-orrell so.he can be kept in the loop. To make sure you can do a quick reread of theletter-just in case-it is appended below.
Rick 8/6/07
Richard J. Ferraro, ph.D.Asst. V. P. for Student Affairs
b;;3ilc|";i,'' ' ' ' ' ' ' ' ' | ' ' '' ' ' . . . . . . . . . . o . . . . . . . . . . . . r . . . . . . . . , . . . . . . . .... r. r....with fall semester rapidly approaching, and with the certain knowledge that 4/16 remains fresh in our colleclrvememory, I wanted to underline some lielping services available on .uipu..
- -
The university has been in touch with students in close proximity,to the tragic events of mid April. However, dueto ties of friendship and club association even studeni, i* rro,,' i.ro..i, unJ"w"ri il o'uy have lost someone closeand thus are dealing with special circumstances. rrvrrrua'q rvlrr1
People deal with the loss of friends and associates differently. Some tum to family and friends; some sort outfeelings by 'iournalinel and some frnd meditatiln n.tot"t However, u, u p..ron'r*o oversees health and wellnessat Virginia Tech,I believe in the "fi;;;y;i;ffi;1il;
8t13t2007
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Therefore, I write to discuss briefly relevant seruices and ask you to think about what might be helpful. The rangeof counseling services on campus includes:
1 . Individual Counseling: Students might engage in grief counseling with a trained psychologist. One-on-one counseling might consist of a single or multiple sessions.
2. Group Counsslitg: Some students prefer group counseling, or meeting with a few other students and askilled facilitator, in order to blend professional and peer suppoft
3. Pastoral Counseling: students of a religious frame of mind might prefer a referral to someone skilled inspiritual matters.
4. Relaxation Skills: The Counseling Center and Recreation Sports have offerings that promote relaxationtechniques to reduce stress.
S. Disability eognselin€: if troubting events result in difficulties with concentration, sleep, or other lifefunctions, the Office of Services for Students with Disabilities may be a good place to check.
6. Acadenqic equl[eli!€: if the events of 4/16 might interfere with academic progress, referral to apertinent academic advisor can assist.
Please think about available resources and any ofyour own needs. Then, when back on campus, do feel free tocall for assistance at one or more of the following offices:
E o Individual/Group Counseling, Cook Counseling Center (540-23 1-655'7)F r Pastoral Counseling, via the Dean of Students Office, (540-23 1-3787)r Relaxation Skills, Recreational Sports (540-23 l-6856)
k o Disability Counseling, Disability Services Office (540-23 l-3788)EE o Academic Counseling, Ron Daniel, Associate Provost (540-231-3341)
EE We hope you are having a good summer; and we look forward to your return to campus.
Offrce of Legal CounselVirginia Polyechnic Institute and
State UniversityBlacksburg, Virginia 24061 -0002
Subject Comprehensive Tbreat Assessment of VPI.
Good moming:
On behalf of myself, and Mr. Cicchino, we want to extend to you and the entire VPI
Family and Alumni, our deepest and hearffelt condolences over this tragic incident that
unfolded today!
Both Mr. Cicchino and myself have served with the United States Marshal Service. Mr.
Cicchino is now the Manager of Security Services for the Supreme Court of Ohio, and Iam an Adjunct Instructor of Industrial Security Management with a major focus on
critical incident and crisis management at Weill Institute for Professional Development in
Califonria.
Semi annually, the Supreme Court through the Judicial College holds a high risk court
security seminar where we have met people from the Virginia State Police. We know that
the Campus Police and the Virginia State Police conducts security surveys and threat
assessments of your campus. We provide threat assessments, and security evaluations
conceming domestic and international terrorism for schools of higher leaming, religious
institutions or foreip language schools.
Given the enormity of this incident and its intemational ramifications, as part of a VPI
Alumni Family, I thought to reach out to you to see if you needed a private and
comprehensive assessment of the security situation on your campus?
If we can be of any assistance, please contact us, or you may call me direct at; (661) 588-
8930.
Thank you for your interest, and cooperation in this matter.
Sincerely,
ROBERTA. DANFORD, CHS. trL A.C.F.E., A.S.LS.
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I
SAMUEL CICCHTNO CHS TII.POST OFF]CE BOX 2506
: 8fc RocK MTLL RoAD lANcAsrER, oHro 43130
. ( 't 40\ 654-'7 gr3
sciccl5 4 4 eao.l , com
Country of CitizenshiP: U.S.A.Veterans' Preference: 10 PointsReinstatement Eligibility: N/AHighest Federal Civilian Grade Held: GS-'l 5/1 0 GS-181 1 '
SUMTARY
Offers well-developed planning, and organizational abilities, strong leadership skills, and a
reputation as a results-oriented professional, and skilled negotiator capable of building effective
interagency coalitions to achieve common goals.
EXPERIENCE
Supreme Court State of Ohlo.Manager Court Security Services (2005)Duties:I am the Supreme Courts Advisor to other Gourts and jurisdictions on Court Security. I travel
throughout the State I providing advice and direction on security and threat assessments to
County and City Courts, I medt and confer with Judges, Commissioners, and Magistrates, on
issues concerning Court Security, and protection of the Judiciary.
Presldent & CEO www.cicchinoassociates.com.CICCHINO & ASSOCIATES, LLC. , Lancaster, Ohio (July 2001-Present)Dutles:I work as a Principal Consultant on matters pertaining to facility and physical security toCorporations, Schools, Airports, Law Enforcement and Courts providing consultativerecommendations on upgrading security systems. Provided security asqistance to the Ohio
Supreme Court, and was directed by the Chief Justice Supreme Court of Ohio to evaluate all
the Courts in each of the Counties of Ohio. Coordinated the Columbus, Ohio World Trade
Conference.
United States Marchal ServlceCHIEF DEPUTY U.S. MARSHALSouthern District of Ohio, Columbus, Ohio 1992-2001 RETIRED.
Supervisor: AL Smith, United States MarshalPay grade: GS-15Hours worked per week 40+Duties: Assisted the U.S. Marshal, directing the daity operations of the District. Provided
managerial oversight and training to as many as 80 personnel, including other deputies who
served in supervisory positions. Served as liaison between the U.S. Marshals Service and
various local, state, and federal law enforcement organizations; developed effective coalitions
and built strong working relationships across agency lines. Supervised and participated in the
serving of all types of civil and criminal writs, including criminal warrants that necessitated the
apprehension and arrest of potentially dangerous offenders who were evading arrest.
Page 2 of 5 Resume of Samuel Glcchino
rt'i.- . I i;.,i.],r,r.'i.
I
Coordinated w1h Federal Judges, Magistrates, and other court personnel, providing security forprisoners awaiting trial during detainment and transportation and trial security for court
proceedings. Planned and directed activities related to the Federal Witness Protection
Frogram. bversaw administration of the NASAF program as well as negotiating jail contracts
with federal, state, and local officials under the CAP and IGA programs'
Unlted States Marshal ServiceU.S. MARSHAL (Acting).Western District of Kentucky, (Louisville) 1997-1998SupeMsor: Director Eduardo GonzalezPaygrade: GS-15Hours worked Per week 40+Background of Appointment Selected by the Director to assume leadership of this district
after the resignation of the appointed U.S. Marshal.Duties: Oversaw the operation of the U.S. Marshals Office for this district until the newpresidential appointee was selected. Directed the activities of 53 employees, to include
administration'and supervision of an extensive training program providing instruction to
Marshals Service staff as well as outside agencies. Forged lines of communication and
alliances between various law enforcement organizations, brokering a number of inter- agency
agreements that resulted in joint operations, which achieved common goals.
United States Marshal SeruiceU.S. MARSHAL (Acting)Central District of California, (Los Angeles) 1988-1 990Supervlsor: Director Stanley MorrisPay grade GS-i5Hours worked per week 40+Duties: Oversaw the operation of the U.S. Marshals Office for the largest federaljudicial district
in the country, comprising seven counties and serving a population of 14.5 million people.
Directed the activities of 136 employees, to include administration and supervision of an
extensive training program providing instruction to Marshals Service staff as well as outside
agencies. Created lines of communication and forged alliances between various law
eiforcement organizations, brokering a number of inter-agency agreements that resulted in the
accomplishrnent of common goals. Directed the service of civil and criminal actions averaging
1.400 writs and warrants as well as approximately 200 seizures per month; property seized
totaled more than $150 million annually.
Accomplishments:provided trial security and oversaw Task Force operations on several high profile cases,
including Operation Polar cap, a joint operation which required my unique ability to create
interagency'coalitions and involved FBl, DEA, Marshals Service, Postal Inspectors, and IRSpersonnel in Los Angeles, New York, and Miami. This operation resulted in the seizure of more
ihan $200 million in currency and precious gems. Developed a training program to instruct U.S.
Air Force personnel at Vandenberg AFB in vehicle ambush survival tactics for use intransporting the space shuttle. Created and implemented a systern for seizing captured oil rigs-
while minimizing damage to personnel and property; this technique was used to recover rigs offthe coast of Califomia, which were taken over illegally by union workers during a labor dispute.
Page 3 of 5 Resume of Samuel Glcchlno
.1 : ;4i-:;. , . ,. :,i i/,... r. r4i
I
Unltcd Stttes Marshal Seryice,
CHIEF DEPUTY U.S, MARSHAL.Central District of California, (Los Angeles) 1984-1990
Supervisor: J. Gonzalez, U.S. Marshal
Pay grade: GS-14Hourc worked Perweek 40+Duties: Assistei the U.S. Marshal in directing Marshal Service operations for one of the largest
federal judicial districts in the country. Provided managerial oversight and training to as many
"r tSO leputies, including others who held supervisory positions. Acted as liaison between the
U.S. Marshats Service and various local, state, and federal law enforcement organizations;
developed effectiye coalitions and built strong working relationships. across agency lines'
Supervised and participated in the serving of all types of civit and criminal writs. Coordinated
ryitji feOeraf lud'ges, Magistrates, and other court personnel, providing security for prisoners
during detainmeit and tiansportation and trial security for court proceedings. Planned and
direcied activities related to the Federal Witness Protection Program'
United States Marshal Sewice
SUPERVISORY DEPUTY U.S. MARSHAL.Southern District of Florida, (Miami)l 982-1 984
Supervisor: M. O'Brien, U.S' Marshal
Pay grade: GS-13Hours worked Per week: 40+Duties: Supervised 19 deputies in U.S. Marshal Service operations and seizures. Oversaw
prisoner transportation for an average of 950 prisoners per month' C-oordinated and directed
speciat assiglments for the Southern District of Florida; assisted the Drug Task Force in joint
o'perations i,itn tn" DEA and U.S. Coast Guard, INS and U'S. Border Patrol throughout
Southern Florida.
Unlted States Marshal Seruice,
SUPERVISORY DEPUry U.S. MARSHAL.Southern District of Ohio, (Cincinnati)1981-1983Supervisor: W. Brietfelder, Supervisory Deputy U'S. Marshal
Pay grade: 12
Hours worked per week: 40+Duties: Supervised all seizures, prisoner movements, court operations, and special
assignments for the district. Drug crimes in this region account for only 40o/o of all offenses in
this region; activities were more heavily focused on bank robberies, fraud, interstate
transportation of stolen goods, and counterfeiting.
Page 4 of 5 Resume of Samuel Cicchino
,. .,".- rdru*-"
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I
Unlted States Marshal Serylce
DEPUTY U.S. MARSHAL.District of New Jersey (Trenton)1971-1981
Supervlsor: Cosmo Alagna, Supervisory Deputy U.S. Marshal
Pay grade:12Hours worked Per week 40+.Duties: provided security and protection for key witnesses and their families, as well as for
officers of the court. Trac'ked, located, and apprehend fugitives; seized vessels under admiralty;
and executed criminal warrants issued by the federal courts. In 1976, served as Deputy-ln-
Charge of the Warrant Squad for Newaik, NJ. Participated in Anti-Piracy details in 1971 &
1972; made numerous arrests for illegal possession of drugs or weapons'
MILITARY EXPERIENCEVolunteered to return to active duty; served as a Gunnery Sergeant during Operation Desert
Shield, Operation Storm. Served ai a Platoon Leader of a Rifle Squad in Vietnam. Received
numerous honors, including The Purple Heart, Presidential Unit Citation, Vietnamese Cross of
Gallantry, Navy CommenOition Medalwith Combat "V", and Combat Action Ribbon with lGold
Stars.
October l, 2000: Retired from the United States Marine Corps Reserve. (Master Gunnery
Sergeant E-9)199?-1999: Master Gunnery Sergeant, United States Marine Corps Reserves. Served as
Intelligence Chief to the G-2 iection of Marine Force Pacific, Camp Smith, Hawaii.
i990-199i: Gunnery Sergeant, U.S. Marine Corps, Operation Desert Shield, and Operation
Desert Storm.1988-1990: Gunnery Sergeant, U.S. Marine Corps Reserves.
1961-1971: Various active duty assignments worldwide, including Platoon Setgeant, Vietnam;
Recruiter, Camden, NJ; Instructor, Quantico, VA; and Superuisor'in'Gharge of Gorrectlve
Gustody, U.S. Marine Corps Brig, Quantico, VA.
EDUCANON &TRAINING
Earned an Associate in Science degree in Police Science, Brookdale Community College,
Lyncroft, NJ, 1981.Vafe School of Real Estate &lnsurance Earned Diploma 1972'
American College of Forensic Examiners International granted the designation of Certified in
Homeland Security, CHS.Completed numerous training and development courses sponsored by the United States Marine
Corps and United States Marshal Service, including the following:OPSEC -Operations Security Fundamentals Course, 1998.Certifying Officers Training, Albuquerque, NM, 1997.combat
-service Support Staff Planning, camp Talega, camp Pendleton, cA, 1994
Joint Psychologicai Operations Staff Planning, U.S. Army JFK Special Warfare Center and
School. 1992.Federal Managers Financial Integrity Act Training, U.S. Marshals Training Academy, 1992
Counter-Terrorism Course, U.S. Marine Corps lnstitute, 1990.
1994, 1995, and 1996.Distinguished Achievement Award, Federal Bar Association, 1992.Los Angeles.Letteri of Appreciation from U.S. President Ronald Reagan, Attorney General John Van deCamp, and Govemor George Deukmejian, 1990.Numerous Certificates of Appreciation and Commendation Plaques from Law EnforcementAgencies as well as local and state officials nationwide.
AFFILIATIONS
Former Vice-president, Fratemal Order of Police Califomia State Lodge. Former President ofChapter 2721 AFGE, U.S. Marshals Union, Member, American Society for Industrial Security,
American Legion, Life Member Veterans of Foreign Wars, Marine Corps IntelligenceAssociation, Member of the Marine Corps League, National Rifle Association, Military Order ofthe Purple heart and American Numismatic Association.
PERSONAL
Excellent physical condition. Married, three children. Outstanding references are available.I
.qF aF,)
Page I of I
Hoyle, Theresa
From: Dave Seidel [DSEIDEL@wdbjT com]
F Sent, Tuesday, MaY 08,2007 3:54 PM
To: Hoyle, Theresa
[. Sublect: \A/DBJ Credential request
The foffowing WDBJ/News-7 employees will be covering the Virginia Tech Commencement Exercises May 10, 11 and 12, 2007 .
Vehicles:1 Satellite Truck (This truck will be parked near the Merriman Center, to provide the KU-band pool uplink)2 Microwave Trucks5 other vehicle
Thank you for consiclering this request. lf you can, please confirm that you received it. Our crews in the field will have cellphones, but most are assigned on a rotating basis, so I can't list a number for them. lf there are any problems, please contact theRoanoke newsroom and I ora producer can relay a message.
David SeidelNews-7 Assignment Editor(540) 985-3600
sorry to change up but .... replacing Jordan Placie to James Thomas lll
From! Ryan, MarylynnSent: Monday, May 07 , 2007 5:11 PM
To:'Owczarski, Mark'Cc: Jordan, JessicaSubject: CNN UST OF THOSE TO BE CREDETITIALED
Jim Acosta ReporterBrian Vitagliano producer
Gary Tuchman ReporterMichael heard Producer
Scott Garber/ Truck Op.James Thomas lll/ truck OP
Kyung Lah reporterGuerin Hayes ProducerKen Tuohey Photo Journalist
Susan Candiotti ReporterPatrick Oppmann producerMike Miller Photojournalist
From: Owczarski, Mark [mailto:[email protected]]Sent: Monday, May 07 , 2OQ7 4244 PM
To: Owczarski, MarkSubject Virginia Tech Commencement Media Guidelines
Attached and below are media guiclelines lor Virginia Tech commencement ceremonies to be held Friday (mainuniversity commencement ceremony) and Saturday (unit convocations) of this week.
Please let me know if you have questions.
Mark
Mark OwczarskiDirector of News and lnformationVirginia Tech314 Burruss HallBlacksburg, VA 24060540-231-5223 El'=.:;'ED
15 fr--
5nD007. .,r""..,,"*o'liflhr,.*-J
Page I of I
hHoyle, Theresa
From: Owczarski, Mark
t Sent: Tuesday, May 08, 2007 11:10 AM
I To: Hoyle, Theresa
-]FRdO on" to WSET TV Matt Franz \A/EST W 13 photographer / truck
Mark OwczarskiDirector of News and InformationVirginia Tech314 Bunuss HallBlacksburg, VA 24060540-231-5223
Yes, Cary can pick yours up in advance (Theresa-for the list), but you'll need to meet him outside the venues so he can get youyour credentials. No credential, no admittance.
I doubt very much Kevin will speak with you. He's indicated to us that he has no interest in speaking with reporters.
marK
tFrom: Jennifer A Miele Imailto:[email protected]]Sent: Tuesday, May 08, 2007 10:38 AMTo: Owczarski, MarkSubject RE: Hello From WTAE In Pittsburgh
Mark,
Thank you for alt of your help. I was hoping you could add our names to the Press Pass List:
Jennifer Miele, reporter, WTAE PittsburghCary Toaso, photographer, WTAE Pittsburgh
l'm sure you are so busy... but l'll make you feel better. Here's my day Friday.
l'm the emcee at my undergraduate college called St. Vincent College in Latrobe, PA. The President of the United States in ourguest speaker at 1 1am... and I have to introduce him. Those festivities are over at 1:30, then I get right in the car and leave for mygraduate school, Virginia Tech! lt's about a six hour drive, but I hope to make it just in time for graduation. Our goal is to do astory on Kevin Sterne, from Pittsburgh, who saved his life after being shot. I don't know if we'll be able to find him, but l'm hopingso.
As you can tell, I won't make it by the 430pm deadline to pick up my press pass. Cary is coming down before me. He'll most likelyget there around 3. Would it be ok if he picked up my pass for me?
" From: Jennlfer A Miele [mailto:[email protected]]Sent: Monday,|4ay 07,2007 3:50 PMTo: Owczarski, MarkSubject Hello From WTAE In Pittsburgh
Hello Mark,
My name is Jennibr Miele. I work for WTAE W Channel 4 out of Pittsburgh, PA. I am also a VA Tech graduate. I am interested inattending graduation on Friday night with a photographer, and was hoping you could email me some information so we can decideif it's something we can cover. lf so, can I email you names and other information so we can obtain press passes for the event?
Thank you,
Jen
}l]ffi=;==i.";;=;;Tffi;=;;'T.T.il;=.:;=ii!='""rnrenr(s) named above. rr youare not an intended recipient, you may not review, copy or disEribute this message.
Tf you have received this communication in error, please notify the Hearst Information ServicesHelpDesk (helpdesk@hears!. com) immediately by e-mail and delete the original message.
this e-mail message is intended for the personal use of the recipient (s) named above. If you
are not an intended recipient, you may not review, copy or distribute this message.
Tf you have received this communication in error, please notify the Hearst Information ServicesHelpDesk (helpdeskohearst. com) immedj.ately by e-maiL and defete the original message,
This e-mai] message is intended for Lhe personal use of Ehe recipient (s) named above. If you are
If you have received this communication in error, please notify the Hearst Information Services
s/8t2007-tt6r. , ,,n 4N*.
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Hovle, Theresa
From:Sent:To:Subject:
Owczarski, MarkWednesday, May 09, 2007 5:14 PMHoyle, TheresaFW: Lane Stadium Press Room Information Please
Information Please
Anotsher reporter
- - - - -original- Message- - - - -From: davisturner@carol- ina . rr. com lmailto: davisturner@carolina. rr. comlsent: wedneEday, May 09, 2OO7 4:02 PM
To: Owczarski, MarkSubject: Lane Stadium Press Room
Mark,
First, I know you are glammed becauee your voice mailbox is fu11,you for your he1p.
Eo in advance, thank
Please let me know when the press room at Lane Stadium will be open for the media.I woul-d like to secure space for my laptop for transmission of news photos from thegraduation ceremonj-es. I am sure space will be tight, so I i,rould like tso try to get inasap to gets a space for myself
IE there wi.reles capabilitsy in the designated press area at lJane Stadium?
Is there a designated press media room at cassell? when does j-t open?
Thank you so much for your time and he1p.
S incere ly,Davi s
Dawi-s Turner2208 Bay St.CharLotte, NC 2 8205l].m.704/375-2432ceII 704/ 807-8004davi s turner@carol i-na . rr, comhIWW. DAVI S TTJRNER . COM
. ,rit'4lral'rledi9iu4t :&., ,i.: N ,
From:Sent:To:Cc:Subject:
Owczarski, MarkTuesday, May 08, 2007 1:05 PM'Hodges, Jim (Daily Press)'Hoyle, TheresaRE: graduation
F
Thanks, .Tim. Got you on the list, which will help speed things up.
.TusE check in Thursday or Friday. and we'11 give you everything you'lI need andhopefully some information you'lL want.
Mark
-----original Message-----From: Hodges, Jim (Dai1y Press) lmail to : Jl{odge sodai lypres s . com]Sent: Tuesday, May 08, 2007 10:35 AMTo: Owczarski, MarkSubject: graduation
Mark,I will be there covering graduation for the Daily Press and have received through
colleagues your media guidelines. Is Ehere anything you need from me as part of checredentialling process?Thanks,,.Iim HodgesDaily Presst)t'z+/-.1o55
ENTERED
)
From:Sent:To:Cc:Subject:
Attachments:
Owczarski, MarkWednesday, May 09, 2007 10:44 AM'Silvia Grilli'Hoyle, TheresaRE: 4 weeks after
Commencement Spring 2007_Media Presence2. doc
credentialing instructions attached. We'11 add you !o our list.
box much of Friday. I,le can connect then. ,fust ask those with PIos all explained j-n the ateached documen!.
h
Commencement;pring 2007_Media..
SiIiva--
Press gu j-del- j-nes and
I'11 be in the pressbadges who f am. It'
Mark
Da: trowczarski, Mark'r <maowczar@vt. edu>Data: Wed, 9 May 2007 08:34:12 -0400A: Silvia cr j-l1i <sgri11i@mondadori. j-t>Conversazione: 4 weeks afterOggetto: RE: 4 weeks after
Siliva- -
I am completely booked with commencementheld on Friday) . f must send my regrets.
Mark OwczarskiDirector, News and InformationVirqinia Tech
Mark.I wif l- remaj.n for your commencement acEivities, which I wish to attend. Can you emailme all informations? Can you add me to your list of press credentiaLs? Also, Iunderstand you are completely booked, but if you could find 30 seconds for me, I wouldappreciatse. (At the end of the day I'm leavj-ng on saturday). Thank you very much.Best regards.Sil-via Gri I]i
Silvia criIIiMondador iU.S. Correspondent and Editor at lJarge740 Broadway, New York, NY 10003Ce11 phone + 1 646 613 3L44
n - - ---original Message-----From: Silvia Gril1i [mailto: sgrj-lliomondadori. itlSent: Tuesday, May 08, 2oo7 10:15 PM
To: Owczarski, uarkSubject: 4 weeks after
Dear Mr. Marc owczarEki,
My name is silvia Gri1]i, T'm U.S. Correeponden! for Panorama, themost prominent Italian newsmagazine, very similar to Time magazine. fam in Blacksburg tiff Thursday afternoon to write a story on VirginiaTech four weeks afEer lhe Eragic events ats West Ambler rfohnston andNorris Ha]1s.Ivrould be more than pleased to meet you on gfednesday March the 9th. Canyou make it?Please. let me know as soon as possible,Thank you very much.Best regards.Silvia
Silvia cri 11iMondadoriU.S. Correspondent and Editor at targe10003 Ce11 Dhone + I646 673 3f44
?40 Broadway, New York, NYr
I
Page I ofl
Hoyle, Theresa
From: Owczarski, Mark
Sent: Wednesday, May 09,2007 5:14PM
To: Hoyle, Theresa
Subject: FW: CNN Updated Crew list
From: Jordan, Jessica [mailto:[email protected]]Sent: Wednesday, May 09,2007 4:06 PM
To: Ovvczarski, MarkCc: Ryan, Marylynn; Proeller, DeannaSubject CNN Updated Crew list
Mark,Due to floods and fires we had to make a couple creMstafiing adjustments. Below is our updated list forCNN staffing.Thank You,Jessica Jordan
Truck Operator: Scott Garber r''Truck Operator: James Thomas lll /
Reporter: Jim Acosta /PJ: Steve Coppin "Producer: Brian Vitaliano rReporter: Gary Tuchman .z
PJ: Steve Sorg 7'PJ: Elman Cole"rProducer: Michael Heard r'
Reporter: Kyung Lah v'
Producer: Guerin Hays "PJ: Tim Garraty r'
l- Reporter: Susan Candiofti /Producer: Eric FiegelrPJ: Jerry Simonson ,
CNN Espanol /Reporter: Harris Writbeck IProducer:Willie Lora /PJ: Ray Britch r
[,,*,,,..,',ii:+#li,..r,""r,, .,
From:Sent:To:Subject:
Attachments:
Hosford, Matt A [[email protected]]Wednesday, May 09, 2007 5:33 PMHoyle, TheresaFW: Commencement Spring 2007_Media Guidelines
Commencement Spring 2007_Media Guidelines.doc
@mmencement;pring 2007_Medla
Theresa,
I will be coming to BlacksburgAudrey can not come down.
Thanks.
Matt Hosfordzuz- zzz- o 5 .t-1
CeII 2o2- 306-5429
on Thursday for ABe News Unfortunately
-----Original Message-----From: Taylor, Audrey A.Sent: Wednesday, May 09, 2007 5:28 PMTo: Hosford, Matt A.Subject; FW: Commencement Spring 20o7_Media Guidelineg
Attachments: Commencement Spring 2007-Media Presence2.doc
Christina-
Show up at HolEman alumni center Thursday or Friday.
Please share with all in your newsroom. Every reporter will need to sign in for full access.
From: Christina Rogers Imailto:[email protected]]sent: Tuesday, May 08, 2007 11:45 AMTo: Owczarski, MarkSubject: media credentials
Hi Mark,
I'm coming in from Roanoke on Friday to cover the graduation with the NRV bureau. Can I sign up for my media credentials viaemail? What's the procedure here?
/,o4'7'/rfft;o attachments regarding pro cedure /po1i cy
Engineering students scheduled for .Iaboratory classesacademic year. These documents are shared for yourthe next scheduled Policy Group Meeting. Thank you.
d_l
.l-n
,-!.hiaf onarafino of f i r.ar Viroinia Tech (0148) 210vlrsrq!!rrY
From: Mark G. McNameeUniversity Provost and Vice President for Academic Affairs
Re: Student Accommodation for Norris Hall Laboratory Classes
I write to request endorsement of the following procedure/policy to accommodate students upon theirrequest who have laboratory classes scheduled for Norris Hall during the 2007-08 academic year. Thisprocedure was d rafted by the College of Engineering department heads and college administration, andendorsed by Dean Benson. Bev Watford, Associate Dean of Academic Affairs, will monitor andadminister the process.
The procedureipolicy is as follows:
1. The Dean's office will distribute the full list of available accommodations to each department whosestudents are affected not later than August 3. All students enrolled in the courses scheduled for NorrisHall will be notified via email of the availability of accommodations and the process for making a requestfor accommodation not later than August 6. A student requesting accommodation will be required toobtain a form from the College Office of Academic Affairs. The form, created by the AcademicAffairs office, will be provided to the student upon request (see attachment). The student and instructorsignatures are required on the document. Cook Counseling will be requested to sign off on a documentindicating that they are aware of the studenfs request for accommodation. Once all appropriatesignatures have been received, the document will be submitted to the Academic Affairs office for filing,with a copy provided to the student's instructor.
2. lnstructional faculty will be provided the appropriate information to include on their course syllabi notlater than August 7. The student will have two weeks into the semester to request the accommodation,which will then be granted. After the 2-week period, there is no guarantee that the accommodation will begranted.
3. There are additional activities associated with undergraduate education beyond classroom instructionthat may require accommodation for students; these include academic advising sessions, help sessions,office hours, and other meetings with students which may involve faculty and/or staff. Virginia Tech willseek to identify available space that can be utilized for these activities for those students requesting suchaccommodation, based on faculty/staff/student requests. Faculty and staff will aid in identifying thereasonable accommodations for these activities, in general locating the activity outside of Norris Hall,
NOTE: This policy of providing accommodation will be in effect for the 2007-08 academic year, andrevisited in July 2008 to determine if it should continue, be modified, or end.
Aftachment
cc: David FordDixon Hanna
Invent the Future
VIRGINIA POLYTECHNIC INSTITUTE AND STATE UNIVERSITYAn equal oppottunity, afflrmative action institution
NORRIS HALL COURSEACCOMMODATION FORM, COLLEGE OFENGINEERING. VIRGINIA TECH--FALL SEMESTER 2OO7
Student Last Name Student First Name
Student ID Number Student Major
Course For Which Student is Requesting Accommodation
Course Instructor Name
Accommodation Provided
The above named student has been scheduled in the above named course fall2007 which has been scheduled for instructional activities in Norris Hall. Thestudent has requested the accommodation specified above. As indicated by thesignatures below, the student, the course instructor and the College ofEngineering ffice of Academic Affairs agree to this accommodation as analternative which is an acceptable substitution for the Norris Hall activities. Thisagreement is final and binding upon all parties. Further, the above namedaccommodation is deemed reasonable and acceptable to all involved parties.
Student Signature Date
Instructor Signature Date
Academic Dean Signature Date
I
h
Page 1 of I
Slaughter, Theresa
From: Slaughter,Theresa
Sent: Wednesday, September 12,2007 9:23AM
To: Hincker, Larry
Subject: Counseling Session
Larry,
A counselor ftom REACH - Wanda Osburn will be with you on Tuesday, September 25th at 1:30 forapproximately two hours. She will contact you before the 25th so more information can be given to her. lf I canbe of further service, please let me know.
Thanks,
Thercsa SlaughterEmployee Relations Specia I istVirginia Tech Human ResourcesSouthgate Center. Suite 179
Blacksburg. VA 24061 (03 l8)Phone: 540-231-7772Fax: 540-231-3830
so|e|yfortheuseoftheindiVidua|orentitytoWhomtis addressed and others authorized to receive it. lt may contaln confidential or legally privileged information. ll you
are not the intended recipienl you are hereby notified that any disclosure, copying, distribution or taking any actionin reliance on the contents of this information is shictly prohibiteci and may be unlawful. lf you have received thiscommunication in error, please notify us immediately by responding to this email and then delete it from yoursvstem.
5/9/2007..r:.,.'l9qiiilriiiir=' -,
-tf\ ^ A \VYa \IAbtu/2J/'-
Dear fu+Many of you have asked rne about whcn, if and in what ways yotr can interact with the rneclia inlight ofthe April l6 tragedy. Irrespective ofthe intense intereit in ancl even before the event,many of you have engaged the ntedia, particular'ly professional association newsletters or,,tracle,,rned^ia focused on our rcspective disciplines. For exarnple, when attending proltssionalconferences' you may be even the inlbrnral subject because events are normally attcndecl byvarious fornts of working journalists. I don't think it's feasible to crawl in a sliell lor tlre nextseveral rnonths and avoid nonnal disciplinary interactions.
still, there are some caveats. Focus on what you know and what you do. Speal< about:
r l{ow we helped tlre comrnunity cope witlr our extraordinary losses,o About tlte trenrendous aid efforts fiom organizations arouncl the state alcr cor-1.ltrv.o About our l-lokie Spirit and sense of farnily,o About the ongoing nroral support frorn alumni and the public,. About the tremendous poise and charactcr.ofour students. ao About our institution,s already strong acaclern ic r.eputation,. About existing policy and procedures. and the list goes on.
r. n'Here are some arcas to avoid: \ .J t
r The slrooter's mental health recordo The shooter's inreraction with the rnentarhearth systern d^/-t#o The shooter's interaction with thc faculty \ \l' r /t Shouldn't the university irnnrediately send a campus flash when a nrurclcr.tal<es placc oncampus?
o Should urriversities do a betterjob ofscreening students lbl nrental hcalth pr.oblenrs?' Should univelsity counseling centers take on largel roles? Shoulcl university counseling
centers take on smaller roles?r Should privacy laws be loosened..eg. FERPA and FIIpAA?
' Sltould universities have instant communications systerns that can reach stuclentsanywhere anytinre?
Many ofthe issues both the media and our colleagues are interested in center arouncl ,.lessonslearned'" Since that topic is the subject ofboth oir internal reviews and the Massengill panel,you can easily deflect such questions by say, "Tlrat,s what we plan to unclerstancl li.onr theongoing reviews."
Sincerely,
Larry l-linckerAssociate Vice President forUniversity Relations
/
[email protected], April 20,2007 7:12 AMMultiple recipientsWe Will Prevail
From:.Sent:To:SubJect:
First, I wish I coul-d speak to each of you individual-Iy to thank you for your courage and
dedication and to tell you how much your supPort has meant to our students, to theirfamiLies, to the memberi of our extended comrnuni-ty, and to me personally.
During the horror of the fast few days, the one bright light in the darkness has been thestt.r,fth and spirit so prevalent across campus. As both President Bush and Governor Kainenotedl and as lhe worl-d- has seen, Virginia Tech is a community in the truest sense of theword. I knohr I .speak for many others when I tell you how proud I am of you, and from thebottom of mY heart, I thank You.
After this traumatic experi-ence, it will be difficult to resume ourduties. But start again, we must. By working together withand bond strengthened by this tragedy' we wj-ll move forward in a way that will
membrv of those we have fost.
Dear Fellow Mem.bers of the Virginia Tech Community:
lives andt-ho cni ri f
honor the
In that vein, we belleve i! bestproceed as scheduled on MaY 11.deserve this time to mark theiraccomplishments and to start thedeceased student victims will be
For our students,page, lhere wi 11semesEer.
In cl-osing, I can only echo a few of the str:r'ngGiovanni: "Through all our sadness . we will
I thank you, and again ask that you take care ofother.
informati-on about course work has been posted on the Virginj-a Tech home
be a qreat deal of flexibility in providing options for completing the
to resume classes on Monday, April 23. Conmencement willour graduating seniors and their families need and
next phase of their lives. Al-1 of thehonored with posthumous degrees.
words of Nikkiprevai I . "
yourselves, your farniJ-ies, and each
Most sincerely,
Charles w. StegerPres ident
- ,.n;kaY4r'. i; r,,
Slaughter, Theresa
3
From:Sent:IO:Cc:Subject:
Burton, PatriciaFriday, September 28, 2007 12:50 PMSlaughter, TheresaPlummer, Ellen; Walters - Steele, JulieFW: session with Squires staff
Theresa - will you please contact 'Julie Walters-Steele in WSA and Rachelservices for the employees in Sguires?
Thank you very much ,
---- -Original Message- ----From: Pluruner. El lenSenE: Friday, sepEemlcer 28, 20O'7 L0:22 INtTo: Burton, PaEriciaSubject: RE: session with Squires scaff
Yes. Perfect perfecE perfect
Sent from my Goodlink slmchronized handheld (www.good.com)
Julie in Squires has cont.acted me Lo see if someone(s) can come to her st.af f meet.ing(classified and a/p) on Friday oct 5 aE. 9:30 to just talk through some "se1f care" andresources available. She's very worried abouts her fol-ks. I have a doctor's appE inRoanoke Chat a.m. and can't do this - Pat can you? Or do we have VAlueOptions colleaguewho could do this? Thanks. E
EIlen Pl umner
Assiscant. Provost
.i&..,f ,.;lit!da:r;h{eil|rtktn , .,. t a,.; !rrn. .r':
Deputsy Director, Office of Recovery
Virginia Polytechnic InsEitute and
l_700 Krafr Drive, suit.e L100 (0907)
Blacksburg, VA 2406 0
Phone 540-2 3t-0062
Fax 540-23!-7 449
eplurunerGvE . edu
www. recovery.vt. edu
rnd qr r',\'"\/r1.|
State University
, :1.a.",' " . a;ilgnt"r'ri.-r.t.,,.a,.frtlnJirEr;"i.rcti,. ri... , r Nr.r r . ,irr'.r. r,.r.1,:i i, a., ' , ,r'
Page I of2;
Evans, Susan
From: Smith. Sandra
Sent: Wednesday, September 19,2007 1:54 PM
To: '[email protected]'; Hikes, Zenobia; Hincker, Larry; McNamee, Mark; O'Rourke, Kim; Poole, Jay; Woodard' Linda
TO: Zenobia HikesLarry HinckerAdeelKhanMark McNameeKim O'RourkeJay PooleLinda Woodard
Attached is information from Polly Franks regarding the 1 1:00 a.m. presentation on Friday, September 21.
Sandy
Sandra W. SmithAdministrative Asss{anf to the PresidentVirginia Tech (0131)Blacksburg, Virginia 24061540/[email protected]
From : Polly Franks [mailto : polly-franks@Yahoo'com]Sent: Wedneday, September L9,2007 11:06 AM
To: Smith, SandraCc: The Rondeaus; Pat Sweeney; Sweeney, VictoriaSubject:
Dear Sandra:
It was a real pleasure to speak with you yesterday. Please
find attached a copy of the Resolution Committee's Agendqwhich also contains the names and titles of those who are
going to be in attendance this Friday.
Question: This group will be coming in a total of eight cars.
Where and how do we pick up parking passes? Also, I amdisabled and will be coming in a wheelchair (at least I won'tbe needing a chair in the oonference room!) and I have aIIP tag for my car. Is there adequate HP parking near BumrssHall? Will I need a parking pass as well or will the HP tagsuffice?
As soon as you are able to email me the list of the individualsat Virginia Tech who will be present at the meeting, I will pass
this inforrnation along. Thank you so very much for your helpand cooperation. I am really looking forward to meeting you onFriday!
9/r9t2007:-r''r'. ni.i'Lt/ .:. -
IPage 2 of2I
Sincerely,
Polly Franks, Executive DirectorThe Franks FoundationP.O. Box 11407Richmond, Y ir ginia 2323 0(804) 564-ele6www. franksfoundation. org
IShape Yahoo! in your own image. Join our Network Research Panel today!
Page I of 1
Hincker, Larry
From: Smith, Sandra
Sent: Wednesday, September 12,2007 9:07 AM
To: O'Rourke, Kim; Hincker, Larry
Subject: FW: Information Needed/Appt. with Pres. Steger
Original request from Ms. Franks.
From : Pol ly Fra n ks [mailto : [email protected]]Sent: Tuesday, June 05, 2007 2:35 PM
To: Smith, SandraCe The RondeausSubJect Information Needed/Appt. with Pres. Steger
Dear Ms. Smith:
My name is Polly Franks and I serve on the Board of Directors
ofthe National Coalition of Victims in Action (NCVIA), a nation-wide
crime victim advocacy organization. I am also the mother of an
upcoming junior at Virginia Tech.
My reason for contacting you is to request an appointment withPresident Steger sometime in August prior to the beginningof the fall semester. The purpose of this appointment is to present
him with a Resolution of Support from crime victim advocates throughout
the country. I would be making this presentation, along with Mr'John Gillis. who heads the Office of Victims of Crime at the U'S. Dept.
of Justice in Washington, D.C. Aside from the Resolution of Support,
the NCVIA is officially offering Virginia Tech students, parents and
faculty sustainable, long-term assistance (free of charge) in the aftermlthof thii honible hagedy. The NCVIA is comprised of various crime victimsurvivors throughout the country, including Columbine survivors and
the organization Parents of Mwdered Children (POMC), among many
others.
Please contact me at your convenience at either (804) 261 -4041 or at
(S04) 564-9196. I look forward to talking with you soon.
Sincerely,
Polly Franks, Board of DirectorsThe National Coalition of Victims in Action
Yahoo! onesearch: Finally, mobile se4leb llbat gives angrvgrg, not web links'
{i. .d*o'9/r2t2007
.i .;,i l.fti:;{q ii i t$F {1i.,, j:;st#1fu,r. ri:,;qt ,!.. 'jir,
Page I of2
Hincker, Larry
From: Smith, Sandra
Sent: Wednesday, September 12,2007 9:07 AM
To: O'Rourke, Kim; Hincker, Larry
Subjech FW: The NCVIA's Appointment with President Steger on Sept. 21st
Kim and Larry,
This started out being a request to present President Steger with a resolution. We agreed since Ms. Franks is a
momof oneof ourstudents. From her recent note below, itappearsthis has grown to include several others.
Larry, please advise in regard to her question about media.
Kim, should I proceed with the invitation to have others attend?
lwill follow up with the original email sent by Ms. Franks.
Ihank you.
Sa ndy
Sandra W. SmithAdministrative Assisfanf to the PresidentVirginia Tech (01 31)Blacksburg, Virginia 24061540/[email protected]
From: Polly Franks [mailto:[email protected]]Sent: Monday, September LO,2007 2:41 PM
To: Smith, SandraCc: The RondeausSubjecu The NCVIA's Appointment with President Steger on Sept' 21st
Dear Ms. Smith:
I hope all is going well with you. I was unable to get throughto you via telephone this moming, so I decided to email youinstead. This is regarding the Friday, Sept. 21st (from l1:00-12:00)appointnent with President Steger. Since this date is rapidlyapproaching, I wanted to go over some details with you. We
rialize ttrat President Steger - and all ofyou - have had so much
on your minds and I wanted to make srue we are all clear onthe details.
First of all, I wanted to make sure that you realize that this is a
presentation meeting, and a nationwide response from crimevictim advocates throughout the country. This is a gesture of
compassion and condolence as well as an offer of sustained,
long-term assistance to the entire Virginia Tech community. TheCoalition has been working on this Resolution of Support since
April 16th. There will be at least l0 of us coming to this meeting,including some high-level representatives from national organizations,including the Dept. of Justice. I will either fax or email you the list ofnames (of those who are coming) before the end of this week.
The Coalition had not planned on contacting any media regarding
this meeting because we felt that frankly all of you may have hadquite enough of reporters on your campus. However, if President
Steger would like for us to invite the media - as a means ofdemonsfiating that he has a vote of confidence from crime victimorganizations tlroughout the country - we could try to arrange that.
Please know that we will absolutely abide by President Steger's
wishes on this matter. Our concern is strictly for being able to assist
the Virginia Tech community in the most effective way possible.
In addition to President Steger, we would like to invite to thispresentation a (l) student representative to receive the Resolution,(2) a faculty representative, (3) a member of campus security,(4) the Dean of Students, Tom Brown (5) a representative of the campus
newspaper and (6) the associate vice president ofStudentAffairs, Larry Hincker. However, these individuals will only be
invited ifPresident Steger feels it is appropriate to do so. Please
let me know his thoughts on this €ts soon as possible.
After our presentation meeting, the Coalition is planning to lay awreath at the memorial site. Would we need to walk or drive to thissite from President Steger's office?
Thank you so much, Ms. Smith, for your time and consideration inthis matter. I am looking forward to meeting you on Sept. 21st.
Sincerely,
Polly Franks, Board of DirectorsThe National Coalition of Victims in Action(804) 2614041
Boardwalk for $500? Ln2007? HalPlay Monopoly Here and Now (it's updated for today's economy) at Yahoo! Games.
Page 2 of 2
9/r2t2007 i*ffi:;1ft*.*ru;*r
Page I of2
Hincker, Larry
From: O'Rourke, Kim
Senfi Wednesday, September 12,2007 9;24 AM
To: Smith, Sandra; Hincker, Larry
Subjech RE: Information Needed/Appt. with Pres. Steger
lwould suggest involving Zenobia, Chris Flynn, Jay Poole, Linda Woodard, and maybe MarkMcNameeln the short meeting to receive the resolution. Your thoughts, Larry?
From: Smith, SandraSent: Wednesday, September L2,2007 9:07 AM
To: O'Rourke, Kim; Hincker, larrySubject FW: Information Needed/Appt' with Pres' Steger
To: Smith, SandraCe The RondeausSubJec* Information Needed/Appt. with Pres. Stege
Dear Ms. Smith:
My name is Polly Franks and I serve on the Board of Directorsof the National Coalition of Victims in Action (NCVIA), a nation-widecrime victim advocacy organization. I am also the mother of an
upcoming junior at Virginia Tech.
My reason for contacting you is to request an appointment withPresident Steger sometime in August prior to the beginningof the fall semester. The purpose of this appointnent is to present
him with a Resolution of Support from crime victim advocates throughoutthe country. I would be making this presentation, along with Mr.John Gillis. who heads the Office of Victims of Crime atthe U.S. Dept.
of Justice in Washington, D.C. Aside from the Resolution of Support,
the NCVIA is offrcially offering Virginia Tech students, parents and
faculty sustainable, long-term assistance (free ofcharge) in the aftermathof this honible tragedy. The NCVIA is comprised of various crime victimsurvivors throughout the country, including Columbine survivors and
the organization Parents of Murdered Children (POMC), among many
others.
Please contact me at your convenience at either (804) 26 I -4041 or at
(804) 564-9196. I look forward to talking with you soon.
Sincerely,
9/1212007,,,.i'1"".,,,, Slf,:o,n,**fi1fl
Page 2 of2
Polly Franks, Board of DirectorsThe National Coalition of Victims in Action
Yahoo! oneSearch: Finally, mobile sea&hlbatgivalaqslu-e$, not web links'
The univergitsy appreciates the sensitive handling of the tragic loss of our studentsfaculty.the prlsident of lhe university has initiated a careful review of our poJ-icies andprocedures under the direction of Dean iferry Niles.i panel of national experts in mental health, Etudents affairs, and federal 1aw willco-nvened on Tech's campus on tshis rriday, ,Ju1y 13th, to assisc Tech in its internalfevl-eI^1.t 4. Dr. shuchman may have misinterpretedoutpatsient commitment be coordinatseda uniwersiEy or private practiEioner.
5. The sol-ution Eo the effectsive trealment is absolutelystate, the university, and the hospitals need to workensure ongoing treatment for the seriously i1J-.
Virginia l-,aw which requires that involuntaryby the loca1 Community Service Board, not by
a coordination of care; theloqether under the law to
There is a uguild" issue at work here Ehat I am not sure we can address in t.hat Dr.Shuchman, herself a psychiatrist, obviously feels thats psychiatry is the answer - mostcounseling cenEer dj-rectorE would disagree.
CONFIDENTIATITY NOTTCE: Thisuse of the intended recipientAny unautshorized revievt, use,this eleccronic email and arephone or by electronic email
- -- --original Message-- -- -From: Owczarski, MarkSent: Tuesday, JulY ]-O, 2OO7 10:19 AM
To: F1lmn, ChrisCc: Hincker , LatrySubjects: RE: NEJM article attached
Chris--
The firsts media oullet (Richmond Times-DispaCch)1
electronic ernai], including any attachmente, is for the sole(s) and may conEain confidential and privileged information.disclosure, or distribu!ion is prohibj.ted. If you receivednot the intended recipient. please contacts the sender by
reply and destroy all copies of the original message.
is seeking "universitsy commentrr on the
,,,*t+*lAt{
arttcle. I'm looking to consulE withappropriate.
(I would think others will aak, too.other media outlets . )
Your thoughts ?
- ----original Message---- -From: Flynn, chrj.ESent: Tuesday, July !0, 2Oo7 10:15 AM
To: Ohrczarski, Marksubjects: RE: NEJM article at.tached
Mark: She did and, whil-e the article has some good points, it is politically shaped tomake Tech look bad and is uninformed and inaccurate. I would like to write a rebutlal fortshe next edition. Chris
CONFIDENTIALITY NOTICE: This electronic emai1, including any att.achments, is for the soleuse of the intsended recipient(s) and may contain confidential and prj-vileged information.Any unaughorized revievr, use, disclosure, or distribuEion is prohibited. If you receivedthis electsronic email and are not Che inlended recipient, pleaEe contact the sender byphone or by electsronic emai-I reply and deEtroy all copies of the original message.
- - ---Original Message-- ---From: Dr. Miriam Shuchman lmailto: shuchmanobuffalo. edulSen! : Tuesday, JuIY L0 ' 2OO7 6 :44 AM
To: Owczarski, MarkSubject: NE'I! article attached
Mark,ThankE a 1ot for your help. This comes out vfednegday andMiriam
lliri"* shuchman, M. D.Nacional Correspondent,New England ilournal of Medicineshuchman@buffa1o. edu415-?88-1879 (cetI )
4!6-324-996: (office)
is embargoed t i1l then.
Larry as to
It appearE
how or urhether such d resPonse ie
the j ournal ie pitching the article
.l3riraiirr'rri$5r4.ttrr4-J. \ttut'i*. :)j-t t . :
Page I of2Message
Evans, Susan
From: Brotherton, Linda
Sent: FridaY, MaY 04,2007 12:06 PM
To: Evans. Susan
Subject FW: e-mail Estimate - Standard 10648
Attachments: Estimate - Standard.pdf
Cindy, this is the estimate for complete job.
tintra Erotfierton
Centratizet rLai[
{Pfioru: (540)231-5104
tF44 (540)231-5220
gtave a great fay!
Go Hokies!
---Original Message----From: Corinna lmailto:[email protected]]Sent: Friday, May 04, 2007 t2:02PMTo: Brotherton, LindaSubject e-mail Estimate - Standard 10648
Your estimate is attached as a pdf. Please look over and if you have any questions, give me a call at anytime.
Thank you for the opportunity.
Sincerely,
Corinna Conner
F
5/412007
Message
(lustomer Service RepresentativeMail-ltPLUS...3125 Salem Tpke NWRoanoke VA 24017-6603540-772-7612540-776-7626fax800-9094725corinna@mailitplus. comwww. mailitolus.com
"strive for pertecflon in everything. Take the best that exists and make it better.Accept nothing nearly right or good enough."
Page 2 of 2
lf it doesn't exist, create it.
st bTotal: | $1,619.85 I
-t2t7d.a
Y afllglil-ItFLu*l/ hruetyour tmr*ct wllh dllectmall
Data Due:05/04/07 Pstg $ Due:05/02107Material Due: 05/0S07 Drop Date:05/07/07
Attn: Linda BrothertonMrginia Tech:Centralized Mail
1425 S Main StBlacksburg VA 24060-5556
Phone: (540) 23'1{'104 Fax: (540) 231-5220
Terms: Net 30
Data Processing
sublotat: I i1,575.77 |
Sub Total:T
Total
otal Incl. Postage:
$3,19s.62$0.00
$3,19s.62
$6,846.00$10,041.62
$6,846.00
pro triat version www.ootrisffifJom
Family members of Va. Tech victims help plan one-year events Page I of2
x Evans, Susan
From: Poole, Jay
Sent: Thursday, January 31, 2008 4:31 PM
To: Owczarski, Mark; Evans, Susan
Cc: Armbruster, Megan
Subject: RE: News 7 News Alert
Man Bites Dog.....film at 6.
From: Owczarski, MarkSent: Thursday, January 31, 2008 11:54 AMTo: Evans, SusanCc: Poole, Jay; Armbruster, MeganSubject: FW: News 7 News Alert
Susan-
Please start a new file on the 4-1408 planning committee and subsequent media hits. Start with the news release found on thehomepage.
Jay-At least the AP used our release word br word. I never was called to confirm the release g.Mark OwczaEkiDirector of News & InformationUniversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA [email protected]
I If you have trouble reading this email, please go to http_://www.wdbjT.com/Globaystory,a!p?s=780,2522
January 31. 2008Family members of Va. Tech victims help plan one-year events
BLACKSBURG, Va. (AP) - Family members of victims and injured studentswill help plan activities at Virglnla Tech on April 15. the one-year anniversary of the worst mass shooting in
lnim-al fisht--i-nS bill clears 2nd panel, sen-t t9-3rd
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-----OriginaI Message-----From: McCoY, HeidiSent: Monday' June 25' 2007 11:32 AM
To: Woodard, Linda; Adams, ZacharySubject: FW: Publ-ic Recognition Request
Linda and Zac k,
Please send him any lists You have.
Thanks, He idr
--- --Orig inal Mes sage-----From: Hincker. LarrYSent: MondaY, June 25, 2001 11:29 AM
To: Mccoy, Heidi; O'Rourke, KimCc: Flin-chum. Wendell; Beach, John; Smith, Sandra,' Woodard' LindaSubiect: RE: Pubfic Recognition Request
f need whatever lists Idetermine the magnitude
Larry HinckerAssociate Vice Pres rcenlUniversity RefationsVirginia Tech314 Burruss HaIlBlacksburg, vA 2406L540 231 5396hincker@vt . edu
can get my hands on. I'11- vector back with theof the respective agency's i nvolvement.
l-ist custodian to
tried to pull together a list, but was noton this tist, as he rnay be able to help.
of the agencies that came to our helpof the service agencies that provided
-----OriginaI Message-----From: McCoy, HeidiSent: Monday, .lune 25, 200"1 8:32 AM
To: OrRourke, Kim; Hincker' LarryCc: Flinchum, Wendell; Beach, John; Smith, Sandra,' Woodard, LindaSubject: RE: Publ-ic Recognition Request
Kj-m and Larry'
The Emergency Response Resource GrouP initiallysuccessful in doing so. I am copying Zack Adams
Zack was the initial contact with VDEM and manyinitially. Al-so, Linda Woodard compiled a listcounseling if that would be helpful as weff'
HEIOI
-----original Message-----
-i*tl,i.1j',.",,',r*;.1'{i.!!r",ii,t^'r,, .,
it.
From: O'Rourke, KimSent: Wednesday, June 20, 2007 6:46 PM
To: Hincker I Larry; Smith, SandraCc: Flinchum, Wende]li Beach, John; McCoy, HeidiSubject: RE: Public Recognition Request
Larry: We have not done so in our office, but perhaps that Emergency Response Resourcecroui (origj-nally chaired by Minnis, and then Jim) has done so. By copy of this note,r'lf see if Heidi knows.
Kim
-----Original Message-----From: Hincker, LarrYSent: Viednesday, June 20, 200'7 5:20 PM
To: Smith, SandraCc: O'Rourke, Ki-m; Flinchum, Wendefl; Beach, JohnSubject: RE: Public Recognit.ion Request
Kim or WendelL
Do you know if anyone has ever done an taccountinqt'r of the organizations that came to our'aid?
Larry HinckerAssociate Vice PresidentUniversity Relat ionsVirginia Tech314 Burruss Hall-Blacksburg, VA 24061-540 237 5396hincker@vt . edu
-----ori rri na I Messaoe----v! 4 Y 4..e
From: Smith, SandraSent: Wednesday, June 20, 2007 12:05 PM
To: Hincker, LarrYCc: O'Rourke, KimSubject: Public Recognition Request
Larry,
Dr. porter (CeIl: 230-2964) called to alert us that there is major concern that the NRV
Community Services that inc]udes the Red Cross and other cornmunity services has not been
publically recognized/thanked for their efforts in regard to April 16. Dr. Porter istoncerned-that this nay bring negative publicity that Virginia Tech does not need'
WiLl you please folfow up with Dr. Porter.
Thdnk you.
S andy
Sandra W. SmithAdministrative Assistant5 40 / 23r- 6231ssmith@vt. edu
to the President Virginia Tech ( 0131) Blacksburg, Virginia 24061
Blacksburg Police DePartmentChristiansburg Police DepartmentMontgomery County Sheriffs DepartmentBotetourt County Sheriffs OfficeVirginia Tech Police DepartmentVirginia State Police {ook Lead with unified Command}ATF- Alcohol Tobacco FirearmsDEA-Drug Enforcement AgencYICE-lmmigrations Customs EnforcementFB|-Fedeial Bureau of InvestigationSecret Service (President & Mrs.Bush)Henry County Tact TeamRadford University Police DepartmentRadford City Police DePartmentPulaski County Sheriffs DepartmentJames Madison University Security
Rescue Squads:
Blacksburg Rescue SquadChristiansburg Rescue SquadShawsville Rescue SquadLongshop-McCoy Rescue SquadCarilion Patient Transport ServicesGiles Rescue SquadNewport Rescue SquadSalem Rescue SquiOLifeline Ambulance ServiceRoanoke City Fire & RescueVinton First Aid Crew
Fire Department suPPort:
Blacksburg Fire Department - Command PostChristiansburg Fire DepartmentElliston Fire DepartmentRoanoke County Fire and EMS
Emergency Management
Neal Tu rner- Montgomery Cou nty Emergency Services Coord inatorJoe Coyle- Region 4 Coordinator Virginia Department of Emergency Management
Stan Crigger- Region 6 CoordinatorMrginia Department of Emergency ManagementBruce Stl-ding- Region Region 2 Coordinator Virginia Department of Emergency Management
Tommie Crozier- Hlzardous Materials Office Virginia Department of Emergency Management
Wade Collins- Hazardous Materials Officer Virginia Department of Emergency Management
Department of Health:CriAy Devitbiss-Emergency Planner-New River Health District Virginia Departmentof Health
Stev6 Davis- Southwelt Regional Emergency Planner Virginia Department of Health
Medical Examiner's Office:Dr. Marcella Fierro- Chief Medical Examiner Virginia Department of Health
Lorie Hardin -Office of Chief Medical Examiner-Emergency Planner Virginia Department of Health
Food, Mental Health Services, Logistics Support:
American Red Cross - Montgomery-Floyd Chapter €Huge supportCommunity Disaster Response Coalition€Huge supportNRV Community Services Board€Huge support
The American Red Cross' list of supporting organizations follows. (These provided food, funds,
materials or supplies to support the ARC's response on campus.) Note that this list is not inclusive,
however, of organizations that provided support to Virginia Tech via the Montgomery County
emergency opErations center-and l'll try to have that information to you shortly.
Donor Street Address CitY State
Backstreets Restaurant 207 S. Main Blacksburg VA
YMCA at VA Tecg 403 Washington St SW Blacksburg VA
Office max # 825 2505 Market St. Christiansburg VA
Subway store # 11047 204 South main St. Blacksburg VA
Outbaif Steackhouse 295 Pepper's Ferry RD Christiansburg VA
A - 1 Copies 801 Universi$ Blvd. Blacksburg VA
CVS Pharmacy 833 Universi$ City Blvd. Blacksburg VA
Mont. County Moose Lodge P.O. Box 234 Christiansburg VA
Kroger Pharmacy 903 Universi$ City Blvd Blacksburg VA
Home Depot 200 Conston Ave. Christiansburg VA
Boston Beanery Blacksburg VA
Dublin Family Practice P.O. 1269 Dublin VA
DRS Pratt and Mansell P.O. 947 Dublin VA
Medi Home Care 3607 South Main St. Blacksburg VA
Easy Way Packing & Shipping 610 N. Main St' Blacksburg VA
Our Daily Bread bakery & Caf6 1317 South main St. Blacksburg VA
The Chocolate Spike Blacksburg VA
Burger King Turner St Blacksburg VA
Food Lion Franklin Street Christiansburg VA
Premier Transfen Storage 3101 Commerce Street Blacksburg VA
I do not see the hospitals listed. lf they are to be included, it is important to also include the emergency room and the
operating room of each since they both played a big part'
I also recall reading an article in the Roanoke Times about the BBQ place on College Avenue providing food. lwilldrive by there at lunch and get the name.
Sumeet Bagai, James Tyger and Greg Sagstetter were heavily involved with Hokies United. They may be able to help
with the list.
Sandy
Sandra W. SmithAdministrative Asslstant to the PresidentVirginia Tech (0131)Blacksburg, Virginia 24061540/[email protected]
From: Evans, SusanSent; Monday, July 09, 2007 9:44 AM
To: Box, Sherri; Stith, Randall; Trulove, Susanl Kiser,
Prior to sending the invite letter, could I have all of you take a glance at the attached list, to ensure that we don't leave anyone outthat you may know first hand who helped during the crisis, from the community and sunounding area?
lf you do know of a company/individual that helped and they are not on the list - just send the name and contact in this reply and
l'll add to the excel spreadsheet.
Thanks for your help.
Susan EvansExecutive Secretary SeniorUniversig RelationsMrginia Tech314 Bunuss HallBlacksburg, VA 24061s40 231 5396
Mark; Folker, Bonnie; Smith,
Ail,
From: Camacho, DawnSent: Thursdan July 05, 2OO7 4tO4 PM
To: Evans, Susan; Cox, ShawnSubject Recognition List
Susan, I took a quick look at the list and see that there are some companies/individuals missing. Evelyn is on vacation
this week and has the list we compiled. She retums on next Monday. At that time I will have her comparc the list and
send you missing information. Thanks for asking us to provide information.
At09:44 AM119/2007, you wrote:
All,
Prior to sending the invite letter, could I have all ofyou take a glance at lhe attached list, to ensure that we don't leave anyone
out that you may know first hand who helped during the crisis, from the community and surrounding area?
Ifyou do know ofa company/individual that helped and they are not on the list -just send the name and contact in this replyand I'll add to the excel spreadsheet.
Thanks for your help.
Susan EvansExecutive Secretary SeniorUniversity RelationsVirginia Tech314 Bumrss HallBlacksburg, V A 2406154023t 5396
From: Crmacho, DawnSenh Thursday, July 05, 2007 4:04 PM
To: Evans, Susan; Cox, ShawnSubJect Recognition List
Susan,
I have attached an updated version of the list you gave me earlier in the week. Shawn is expecting this per
ow conversation this moming. If you would like me to continue working on this to get these done please
let me know and I will be happy to assist.
, Thankyou,
' Dawn lll Camacho:. Records & AdministrativeI OperationsSpecialist
Executive Vice President and Chief Operating Officer (0147)Virginia Tech
tRS Grants Sir-Month Filing, Payment ExtensionFollowing Virginia Tech Shooting
WASHINGTON - The tntemal Revenue Service bda'y granted a six-nFnth tax filingand paynent extansion to those afiected by the shootings Monday at Mrginia Teeh. in
Blacksbuqg, Va. This relief applies to the vicfirns, theirfarnilies, emerg€ncy responders
and university students and employees.
.Taxes are the last thlng the Virginia Tech famlly shouu be urbrled about d trls tirne,"IRS Cornmissioner Nlaic W. Everson said. "Our hearts go ort to the people aftcted by
rhis raglc eveff.".. , .. 1 . 'i ": ! i-'l)"]
ThereliofannouncedtodayallowstaxPayersaffectedbytheeventsatVirs!n]qTechtohave until ocL 15, 2007, to file and rnake payrrents associated with their 2o0o
individual tax retums due April 17. No filing dnd payment penaltieswill be due for those
who qualtfy forthis extensidn as long as the returns are frled and paynen$ are made by
OcL 15,2007.
ln order to olaim this relief, taxpayers need to sall the IRS at 1-E66-562-5227 andidentify tftamselves to the IRS before they fite and or make palrnent'
Please not€ that taxpsyers with questlons nol retated to the Vlrgtnb te,cn *ituatidh '':
should visit lRS.Sov or contacf the regular IRS loll-free number at 1 -800-829^1040, '
'''4?/..''--Fi.f'.'
ultL /1 /o///e t
f / l--- S.t,r,"'.-.
TO: CONGRESSMAN RICK BOUCIiER FROM :604 916 3Fzll P82
Public Cootacr 800.829. 1 040
3
3
F
Page I of2
Dcte: Wed,20 Jun 2OO7 l4:46t25 -0400From; Jerry Niles <[email protected]>
Subject: Fwd: Re: Presentotion to the Review Ponelot 6MUTo: Emily Oliver <[email protected]
Subject: Re: Presentation to the Review Ponel ot 6MU
Lenwood,
I think if went os well os could expected.ft wos hord becouse the fomilie s we?ethere ond
they were not hoppy. In my view, Chris Flynn did o porticulorly good job ond the panel wos
impressed with his responsiveness. I con tell you, hod you not held your ground on whot we
were going to do it would hove 6een a disoster. Chris's piece wos essentiol to whct Kerry
ond f did. If Chris wosn't there f would not have been oble to poss off question on mentol
heofth to him and they would hove been very dissotisf ied. As it was, they kept trying to osk
me guestion for which f hod no knowledge but I did the best I could.
Emily sent my expenses over to Kim yesterdoy. All orrongements for me went smoothly,
thonks.
I wif l moke sure you hove the moteriols T gave them os well os my powerpoint.
At 01:43 PM 6/20/2OO7,you wrote:First, did everything go well....ond do we need to reimburse you for ony exPenses....or hove
you token csre of thot olreody?
Second, could you pleose send me a coPy of your presentotion . We are tying to keep copies
of oll materiols given to the Pcnel, especiolly onything provided to them in open session.
t:.
Hope you got some peoce while you were awoy.
Jerry
"'ryfi le ://C :\DOCUME- 1 \EMILYO- I \LOCALS- I \Temp\eud8.htnt 6t2rD007
From:Sent:To:Subject:
Facul$/Staff Assessment Research lvtcsr@vt edu]Friday, July 06, 2007 4:31 PMEvans, SusanVirginia Tech Needs Your HelP
Dear colleague:rn two daysl you will receive an email invitation to participate in an important surwey ofthe emotional effects of the tragic April L6 events at Virginia Tech on students, staff,and faculty. We are writing to urge you !.o participate in this important survey' Summary
survey t..,rlt" will be used to, hefp guide service plans at Virginia Tech to target the
"o,-,n"1Iitrg need.s of students, staff, and faculty; to support an application for government
financial assistance to expand counseling services at Virginia Tech for students, staff,and faculty; and for data analysis/use by oEher Virginia Tech researchers in separatestudies.A high survey participation rate j-s necessary to provide accurate information to supportthese efforts. It is consequently very important that rlre are able to obtain information onyour reactions. we need to hear from people who were not emocionally affected by thetragedy, just as much as from those who were, in order to make aure ehe survey resultss areunbiased.participation in this study is completsely voluntary, and you are not obligated in any wayto partlcipate. We believe, though, tshat the information you provide will benefit thegreaEer Virginia Tech community .
iou should know that Ehe survey takes roughly 20 minutses to complete. IL is beingadministered by the Virginia Tech Centser for Survey Research. Professor Russefl Jones ofthe VT psychology DepartmenE and Professor Michael Hughes of the VT Sociology Departmentare in chlrge oi th" survey in colfaboration witsh researchers from Duke universily,Harvard University, and UCI-,A. None of these individuals wj.Il know the identity of thepeople who complete and submit the surveys, aB the Survey Center will remove identifyinginformation from records before they are made awailable for analysis.please help us, and your peers and colleagues in the \{f communiEy, by participating in thesurvey when it arrives in your email two days from now.
Russell T. .fonesDepartment of PsychoJ-ogy\/.ir^ini. Ta^h
Michael HughesDepartment of SociologyVirginj.a Tech
Enclosed are materiais requested through the Panel's counsel, Amy Sabrin, atSkadden, Arps, Slate, Meagher & Flom LLP.
Also enclosed is a copy of the memorandum I received from the universi$'s legalcounsel, Kay Heidbreder. The records we are releasing and the confldentialityrequirements are detaiied in Ms. Heidbreder's memorandum.
Piease coniact me if aciditional infomaiion is needed.
niversity Liaison
Enclosures
cc: Charles W. Steger, PresicientKay Heidbreder, University Legal Counsel
Invent the Future
Oftlce of the President210 BuriLss Hall (0131iBl8c,ksairri .'r:cirlia 24061
Office Piror r:: :1:i0l23'1-6231
VIRGIN:A POLYTECF{NIC INSTTTUIEA, equa: oppor!untly, rfti.ma va
AND SiATE UNIV6R$ITYactlon;4ttitut;on
ffiIVirg"iniaTech
MEIIORANDUI/I
TC: Lenwood McCoy )FR0M: Kay Heidbreder \r'
RE; Seung-Hui Cho Recorcis
DATi: June 29, 2007
ln accorcjance with :ne recorcis request made by Amy Sabii;:, ccitnse| io iheMassengiil Panel, I am enciasing the atiacned cjocument:. Any records whi:h werepreviously produced for the Panel have no: been duplicaied. Pisase note also thatsome categories of requested records cio not exist, such as fo;'mal care tearn recor0s,
As you are aware, Virginia Tech is an educational instiiution subleci to '.hernandates of 20 U.S.C.A. 12379, more commonly known as the Famity icjucatior: andPrivacy Rignt! Aci. {"FERPA"1. FiP.PA mandates'rhar student records are subjeci toprotection fram djsclosure to third Darties. Oni.y under the extraordinarycircumstances piesentec in tnis case wouid Virginia Tech censicjer rei.easlng io a :hirdparty ihe tyce cf i-ecords ai issue. I am unaware of any siniLar cjisclosure by Virginiaiech. in ihe maiter ai hand, howevei', Virginia Tecir nas received a reiease formeciicat recorCs from &t:. Cho's falhei", and it has received an Executive Order fromGovernor lGine o:r:[ini;rg the Panei's purgcs€ ani au:ncr;ly tc re:eive tnese re:orcs.For these r.asons, Virginia Tech has authorized me to take tne exlraorcjinary srep offorwarcjing thrcugh ycu ihe enclosed re:orC:.
!i is Virgjnia Tech's view lha! ihe confidentiatity requ'irernents imposed byFERPA wjtt pass to the turassengilt Panei. This ciisci.osure of reco;'ds is n'ade with theexpesiatjon ihat ihe Panel woui.C prorect the records frcm furtirer cjisclosure asreq'rired by 20 U.5.C.A. 17379.
lf you have any questions, please do not hesitate io contact me.
Universit-v Legat Counsel3?; Surruss Hall {01211BiaiKsorrg Vfrornia 24C61
51! 23 i-6233 Fax: 540831-61:4
$VirginiaTecJr
MEMORANDUM
DATE:
Lenwood McCoy )Kay Heidbrea", {Seung-Hui Cho Records
June 29, 2007
UiiuGft-l"s"t counsel327 Burruss Hall (0121 )
Blacksburg, Virginia 24061
540 | 231 4293 F ax: 540 123 I -U7 4
FROM:
In accordance with the records request made by Amy Sabrin, counsel to theMassengitl Pane[, I am enclosing the attached documents. Any records which werepreviously produced for the Panel have not been dupticated. Please note atso thatsome categories of requested records do not exist, such as formal care team records.
As you are aware, Virginia Tech is an educational institution subject to themandates of 20 U.S.C.A. 12329, more commonty known as the Famity Education andPrivacy Rights Act ('FERPA'). FERPA mandates that student records are subject toprotection from disctosure to third parties. Only under the extraordinarycircumstances presented in this case woutd Virginia Tech consider releasing to a thirdparty the type of records at issue. I am unaware of any simitar disclosure by VirginiaTech. In the matter at hand, however, Virginia Tech has received a retease formedical records from Mr. Cho's father, and it has received an Executive Order fromGovernor Kaine outtining the Panet's purpose and authority to receive these records.For these reasons, Virginia Tech has authorized me to take the extraordinary step offonrarding through you the enctosed records.
It is Virginia Tech's view that the confidentiatity requirements imposed byFERPA witl pass to the Massengitt Panet. This disctosure of records is made with theexpectation that the Panel woutd protect the records from further disclosure asrequired by 20 U.S.C. A. 12329.
lf you have any questions, please do not hesitate to contact me.
KH/pasEnctosurescc: Dr. Chartes W. Steger
lnvent the F utu re
VIRGINIA POLYTECHNIC INSTITUTEAn equal opportunity, aflirnative
r'n ;,i*j,'ithr4(rlriF{r-iar$ - e,;.
AND STATE UNIVERSITYaction institution
f have reviewed the draft of your proposed special issue of the journal,Traumatology. I believe the focus and scope of the lssue are in keepingwith the general- guidelines we are following wlth regard Eo publicationsabout the tragedy. I woutd urge the contributors to read the memo that Ishared with you from Larry Hincker and to be careful- not :o lmply changesthe university may or may not make as result of the numerous reviewscurrently underway. We don't yet know the outcomes of those reviews, so inthe "lessons learned" section, we need to l-irnit the comments to issuesrelating to the faculty member's point of view and not imply any changes atthe university level.
Thank you for sharlng the draft and please contact me if I can be offurther assistance.
-----Ari rli nr'l Maq<.arra-----
From:Sent:To:Subject:
From: Russell- T. JonesSent: Monday, June 25,.Fn. Mnl,- nrr T anr.ra'n6lfv. rrvvvl'
Srrhipr-t: Fwd: Plans fof
Mr. McCoy,
McCoy, LenwoodMonday, June 25, 2007 2:01 PMJones, RussellRE: Plans for the Soecial lssue
Imailto: rtj onesGvt . edu]2007 7:43 PM
the Sneni al Tssu.g
Hcrc iq the rtr.flrest.
Russell
Let me know what vou think.
)Date: Wed, 30 May 200'7 12:18:15 -0400>From: Charles Figley PhD <[email protected])>Snl-ri er-t: Pl:ns f nr thc Sner-i al Tssue>X-Originating-IP : 208. 54. 94.29)To: "RusseII T. Jones" <rtjonesGvt.edu)>Cc: CharLes Figley PhD <[email protected]>>RepIy-to: charlesfigleyGearthlink. net>X-Mailer: Earthl,ink MailBox 2005.3.14.0 (Windows))DomainKey-Signature: a:rsa-sha1; q:dns; c=nofws; s=dk2005032"7 ;) d:earthlink. net;> b=Y8 +o 9 Zu geg0HdRerQEa 0HwvE 67 4 gYT JUEgnwmx FLbQuNI6wm0 6 3X+EcwYaa07 nkL;
>X-Junkmail-Status: score:10/50, host:dagger. cc.vt. edu')X-Jun kmai 1- S D-Raw: score:unknown,
)refi-d-str=0001. 0A090206. 4 65DA3D4 . 004D: SCGT85284 9, ss=1, fgs=O,>ip=209.86.89.69,> so=2006-09-22 03:48:54, dmn=5.2.12I/20A6-09-2'7>Original-recipient t rfc822; rtjonesGvt. edu
)Hi RusseIl,)Let me know what you think of the attached plans. As you see, this is)extremely time-sensitive in that we are shooting for a December 07>publication date.)Best,)Charles
>Prof. Charles R. Figley, Ph.D., Editor of Traumatology:>http: / /tnt. sagepub .com/>Fulbright Fellow and Professor,>fnstitute Director, Tallahassee,)Web:>http : / /mailer. f su. edu,/-cf igley/)Phone: 850-644-9598 Fax: 800-889-0168)Primum Non Nocere>This e-mail is confidentiaL and intended for the addressee only. If you)received this e-mail by mistake, please return to the sender and)discard immediately afterwards. Thank you.
> > From: Charles Figley PhD <charlesfigleyGearthlink.net>> > To: Russell T. Jones (rtjones8vt.edu>) > Cc: Charles Figley <charl-esfigleyGearthlrnk.net)> > Date: 5/30/2007 8:51:39 AM) > Subject: Re: Charles Figley here
) > Great!!> > I am in Atlanta on my way to U of Penn to deliver a lecture so i> > will respond in greater detail later.> > The next step is for me to send you a description of the issue and> > begin>to) ) recrui-t and get cornmitments from your colleagues there at VT. f am> > open to others contributing but I am especially interested in the> > i-ssue being the voices of VT faculty who were are there now. In> > addition to being good for Ehem, your,/their perspective has a good) ) chance of being timel-ess, timely, and extraordi-nary.> > I will get back ro you when i get into Phi11y.> > Warmest regards,) > Charles
>>> > http :, / /tmt. sagepub. com/> > Fulbright FeIlow and Professor, Florida State University
2
Fl-orida State University TraumatologyFL 32306-2570 Email: CFiqleyGFSU.Edu
> > Traumatology Institute Director, Tallahassee, FL 32306-2570 Emait:. > > CFigJ-eyGFSU. Edu Web:> > http:. / /mailer. fsu. edu/-ctigley/> ) Phone: 850-644-9598 Fax: 800-889-0168 Primum Non Nocere This e-mail) > is confidenti-al and intended for the addressee on1y. If you received> > this e-nail by mistake, please return to the sender and dlscard> > immediately afterwards. Thank>you.
FIRSTDRAFT OF TIIE PROPOSALThe 2007 Virginia Tech Shootings: Identification and Application of Lessons Learned
Special Issue of the Journal, Traumatolory
Special Issue Editor: Russell T. Jones, Ph.D., Virginia Tech Professor of Psychology
Focus and Scope: The focus ofthis special issue is on how key Virginia Tech faculty from avariety ofdisciplines experienced, responded to, and consider -personally and professionally-the horrific and tragic event on their campus and its aftermath. The key faculty members are
those who assumed important roles in the wake of the shootings or due to their area of expertise,place them in a useful position to critically assess the event.
Each author will address at least three question associated with the tragedy:l. What did you see and experience - both personally and professionally?2. What did you do in your role as a faculty member and inclufud but went beyond your
typical role?3. What sre the lessons learned from this tragedy, with special reference to your feld
- and area of expertise?
Organizational Structure: The special issue will be assembled quickly and published as soon as
possible, perhaps as early as December of 2007. Like other issues, the Journal editorial staffwilloversee submissions, reviewer assignments, and the blind (to authorship) review process throughthe Sage Publications' Scholar One web site for the Joumal.Once reviews are completed the Journal Editorial Office will work closely with the Special Issue
Editor to formulate a decision for each issue, based on the reviews. The Special Issue Editor,after compiling the final set of articles, will write the issue editorial that will be the lead article inthe issue. There are tentative plans to publish the special issue as a stand alone book. .
Production Plans: The tentative schedule for producing the special issue is as follows:
l. June l0: Identification and invitation ofthe possible contributors to the Special Issue.
2. June2}: The 2-page summary and outline of the anicle is due from the possiblecontributors
3. July l0: First draft ofthe article is due4. July 30: Final draft of the article is due and submitted to reviewers for a special,
expedited review process
5. August l5: Special Issue Editor completes and sends decision letters to all contributorsproviding guidelines for the final version ofthe articles
6. September l: Special Issue goes into production7. December l: Special Issue is published by Sage Publications, followed by the book
version later in the month.
Contact Information:F Special Issue Editor: Russell T. Jones, Ph.D., Email: Phone:
"ry
Traumatology Editor-in-Chief: Charles R. Figley, Ph.D.' Email:
C i:i [email protected], Phone: 850-644-9598Traumatology Assistant Editor: Patricia L. Johnson, Ph.D., Email:
Many of you have asked me abol1 when, if, and in what ways you can interact with the media inlight ofthe April 16 tragedy. Irrespective ofthe intense interest in and even before the event,many ofyou have engaged the medi4 particularly professional association newsletters or "trade"media focwed on our respective disciplines. For example, whor attending or presenting atprofessional conferences, you may be the informal subject because events are normally attendedby various forms of working joumalists. I don't think it's feasible or desirable to completelyavoid normal disciplinary interactions.
Still, there are some caveats. Focus on what you know and what you do. Speak about:
o How we helped the community cope with our extraordinary losses,o About the tremendous aid effbrts from organizations around the state and country,. About our Hokie Spirit and sense of family,o About the ongoing moral support from alumni and tre public,r About the tremendous poise and character of our students, a
r About our institution's already stong academic reputation,o About your own responsibilities,r About existing policy and procedures. and the list goes on;
Given that many ofthe issues surrounding this incident are being evatuated by botr our internalwork-groups and the govemor's review panel, it would not be productive to address those itemsthat are being analyzed. Here are some areas that I recommend you steer clear of until after theuniversity has completed its analysis:
o The shooter's mental health record. The shooter's interaction with the mental health svstemr The shooter's interaction with the facultyo Potential outcomes of our intemal reviews and the Massengill Panel investigationr The university's campus wide communicationsr Screening students for mental health problemsr Should university counseling centers take on larger roles? Should university counseling
centers take on smaller roles?o Should privacy laws be loosened..eg. FERPA and HIPAA?o Should universities have instant communications svstems that can reach students
anywhere anytime?
Many of the issues in which both the media and our colleagues are interested center around"lessons learned." We are committed to identirying those lessons, both for our benefit and for thebenefit of the entire higher education community. Since thattopic is stillthe subject ofboth ourinternal reviews and the Massengill Panel, it would be premature and inappropriate to commentor speculate on any ofthose issues right now. You can deflect such questions by saying, "That'san important issue and one of the things we hope to better understand from the ongoing reviews."
Finally, as always, do not feel obliged to speak to media on this topic at all, either those from ourprofessional disciplines or the general working press.
Sincerelv.
Larry HinckerAssociate Vice President forUniversity Relations
,:!r",.1;, i, ...: - .,,, ,..,;i:,;;-r*.r,i, , '.,.r. ,,'-...,,",.,;il
k
From:Sent:To:Subject:
Smoot, RayMonday, April 16, 2007 8:09 PMHincker, LarryDorm Access
FYILarry, AJ is on the Hokie Passport card access system. One door?.?n.m :1| arharc ^pen at 10:ooam.Those doors were locked when the incident took place. Of coursefollowing another person into the building or go in when someone
Jean
is scheduled to open
someone could alwaysleaves.
*r*rerrriin *..'..,'::n ., ,:,ii;i--.. :. .
tt"t"rfl^:
McGoy, Lenwood v{t\'"From:
Sent:
To:
Cc:
Subject:
lmportance:
Attachments:
Charles Fig ley PhD [charlesfi gley@earthlink. net]
Sunday, July 01, 2007 12:54 PM
E S Geller
Charles Figley; Kat Figley; Jones, Russell; McCoy, Lenwood
Re: Special lssue contribution
High
Guidelines2Authors. pdf; Speciallssue4W. pdf
Hi Scott.We are now at a point of soliciting abstracts for the Special lssue. You asked about if your ". . . paper addressintervention possibilities, or just discuss the event and the campus reactions, leaving intervention discussion toothers or for follow-up articles? This gets back to an initial question....How many words? We are interested in
these issues but also your own personal reactions, since this is one of the first joumal articles on the topic. Theword count is not an issue at this point.
Here is the first draft of the letter, link to the web site, and the attachments. For those who respond and appear to
have a viable chance for contributing, we send them to a google group on the special issue. Let me know if you
have any suggestions the letter or the rest. You are don't
The Virginia Tech community and far beyond were shocked by the April 16ft tagedy. This Journal'sintemational editorial board believes that the entire world, particularly the academic community wouldbenefit from a special issue ofthe Journal that focus attention on this catastrophe as quickly as possible.The Journal is a peer-reviewed, international Joumal published by Sage Publications for the Green CrossAcademy of Traumatolo gy.
A common question for academics is: What if it happens here? I (Charles) approached long-time friendand colleague (Russell) to pull together a special issue (SI) ofthis Journal focusing on what faculty,graduate students, and staffmembers (not the university) have learned so far from this tragic event andits aftermath. We invite you to submit an article for the SI. We will make it as easy as possible for youso that you can meet the deadline we have for publishing the SI before the end of 2007.
By the way, we have cleared this project with the University to publish this SI. We have checked, forexample, with Lenwood D. McCoy, the VT Associate VP for Special Initiatives, and received excellentguidance that is incorporated in the attached guidelines for writing an article. We have also included aone-page description of the special issue that includes our timetable.
If you are interested in contributing to this historic SI, please go to this web site:http://www.surveymonkey.com/s.aspx?sm:uMzlvYS3ECzymeV32N4Sjg 3d-3d. We have establishedthis site to help get started in writing your article. Altematively, if you would be interested in serving as
Russell T. Jones, Ph.D., Professor of Psychology at Virginia TechSpecial Issue Co-Editor
Charles R. Figley, Ph.D., Professor and Director of the Traumatology Institute at Florida State
UniversitySpecial Issue Co-Editor and Editor of the Joumal
CC: Lenwood D. McCoy
,adFulbrioht Fdlorv and Prcf€Esor, Flodda Shb University Traumatology InslitJts DirecloI,
Tallahassee, FL 3230G25/0 Email: CFr0lsvloFSU.Edu Web: htF://mailer.bu.edu/-cfiglE/Phone: 850-6449598 Far 800'C890168
Primum Non Nocere
This Fmail is confidential and intended br he addressee only. lf you rcceived this *mdby mistake,please retum to the send€r and discard immediately aftenvards. Thank you.
--- Original Message --From: E S GellerTo: qhedesflgley@eadbBne!Sent 5/30/2007 11:08:12 AMSubject Re: Special lssue contribution
Hi Charles
Of course I am interested in contributing to your special issue. I could write an essay on what I observedand implications. ls this what you would want? Have many words and what is your deadline? | could putsomething together rather quickly, since I have been thinking and speaking about this event almost everyday sin'ce April 16th. Then from your and others feedback, I would revise and refine.
Thanks for the opportunig, and most importantly for getting reactions to this tragedy in the literature. Weneed to have continual conversation about this event and its implications. lt could have happened at anyuniversity, and will happen again without prevention intervention.....but what kind of intervention isfeasible? Should my paper address intervention possibilities, or just discuss the event and the campusreactions, leaving intervention discussion to others or for follow-up articles? This gets back to an initialquestion....How many words?
Best wishes
Scott
E. Scott Geller, Ph.D.Professor and DirectorCenter for Applied Behavior Systemsesgeller@vt,edu
- Original Message ---
From: Charles Figley PhDTo: [email protected]: Bruce ThverSent: Wednesday, May 30, 2007 8:12 AMSubject: Special lssue contribution
Hi Scott.
7/2/2007
Pase 3 of 3
Chatting wittr Bruce fiyer psterday about my commissioning a special issue on he W shootngs and he menlioned you andyour work. Would you be interested in contributing an article focusing on what you observed and he lessons leamed from theperspective of your area of specialization, work safety?Lel me know.
Thanks.
Charles
Prof. Charles R. Figley, Ph.o., Editor of Traunatology: h$;//tnt.sageoub.mfi/Fulbright Fellow and Messor, Florida StsG Unive{slv T|aurnahlogy Inslitute Dirsctor,Tallahassee, FL 32306.2570 Email: [email protected] Web:Phone: 650-6449598 Fax E0SE890168Primum Non NocereThis emajl is confidenlial and inbnded for he addressee only. lf you rec€iv€d his *mril by mishke,please retum to the sender and discard immediately after\t{ards. Thank you.
ie .,'7t2t2007
,.i,. r . ,. . :,,,.j+ .i;.ii!,,?. i :, .,.:.;:'c,:4
Special Issue http://www.surveymonkey.com/s.aspx?sm :uMzIvYS3 ECzymeV32..
Exit this survey >>
Special Issue
This page acquires a brief, first draft description of your afticle for the SpecialIssue
2. Please provide a brtef title for your article. You can always change it later, ofcourse.
3. Please provide a first draft of the abstract of your afticle. You can alwayschange it later.
71212007 l0:08 AMI of2
2 of2 7/2/2007 l0:08 AM
Special Issue http://www. surveymonkey.com/s.aspx?sm=uMzlvYS3 ECrymeV3 2..
4. Please name one thing that stands out the most ffor you as you think aboutthe 15th and the aftermath.
from this tragedy,5. Please describe onewith special reference
or two lessons that youto your field and area of
have learnedexpertise.
" Next 7> tr
2 of2.,,d&
'7/2DOO7 l0:08 AM
p
Aim and Scope of Traumatology
Traumatologt welcomes submissions of originat articles that focus on innovations inunderstanding and helping the traumatized. The Journal intends to bring fresh new ideas aboutthe challenges and the opportunities of saumatic events for individuals, groups, families,communities, and cultures. Submissions may be in the form of research reports, reports from thefield, and innovations in assessment, treatment, or prevention. Reviews of various media are byinvitation only. All submissions are peer reviewed under the authority of the Editorial Board.
General Instructions
All submissions should be sent to Charles R. Figley, the Editor, electronically:[email protected]. No submissions are accepted by mail or fax. Please preparemanuscripts using the style and standards outlined in the Publication Manual of the AmericanP sychological Assoc iat ion (APA), 5th edition.
Title Page
The title should be brief and meaningful. The authors' first and last names and afliliations shouldfollow the title. The corresponding author should list his or her institutional affrliation, currentaddress, contact information including telephone number, fax number, and if the manuscript wasorally presented at a meeting, the name of the organization, place, and date it was read. Eachadditional author should supply email or phone number.
Abstract
An abstract ofapproximately 125 words should be provided on a separate sheet ofpaper. Thisabstract should be factual and should present the reason for the study, the main findings, and theprincipal conclusions. The abstract should be followed by 6 to 8 key words relating to the article.
Text
Pages should be numbered consecutively. All abbreviations should be spelled out at firstmention. Subheads should be inserted at suitable levels. Style should conform to that adopted bythe American Psychological Association.
Manuscript Submission Guidelines for Authors
Artwork Submissions
T
Artwork includes charts and graphs, maps, photographs, line arq and tables with 17 or morecolumns. For electronic art acceptable file formats include the following: TIFF, EPS, JPEG, andPDF. Microsoft application files are acceptable for vector art (line art). For all scanned imagesline art (black and white) images should be scanned as a bitmap at 900ppi and photos should bescanned as grayscale or CMYK at 300ppi.
Permissions
Submit with the manuscript written permissions to use nonoriginal materials (quotations of over100 words in length, or any table or figure), from both the author and publisher ofthe original.Credit the source in the text or as a footnote in a figure legend. Any photographs of identifiablepersons should be accompanied by signed releases that show informed consent.
References
Authors are responsible for correctness and completeness ofreferences. References should betyped double-spaced on a separate sheet ofpaper. They must be listed sequentially inalphabetical order according to the last name ofthe first author. References should not includeany unpublished observations or personal communications. Refer€nces should be fyped in thestyle adopted by the American Psychological Association.
Copyright
A transfer ofcopyright agreement will be sent to the conesponding author. A completed transferofcopyright agreement signed by all authors must be returned prior to article publication.
Conflict oflnterest
Authors are requested to disclose any commercial or financial association that might pose aconflict of interest in connection with their submitted article. All funding sources supporting thework should be acknowledged on the title page. Questions regarding conflict of interest shouldbe directed to the Editor, Charles R. Figley at [email protected].
This is an invitation to submit an article to a well-established, international, refereed joumal,Traumatology, published by Sage Publications. Attached are two items. One is the description ofthe Special Issue to which we would like you to contribute an article, The other is guidelines forpreparing your manuscript.
Author Instructions for the Speclal fssue, the 2007 Virginla Tech Shootings: Identtfrcationand Applicotion of Lessons Learned
First, let us know that you plan to write an article by going to this web page and taking a fewminutes to supply some basic information. This will help us understand the approach you mightbe taking in your paper. Go toht!p:l/lvww.surveymonke y.conr/s.aspx'lsm=uMziv YS3BCzvnrcVSlN4Sj rr_3d_fu[.
Write your article from the point of view of a member of the VT community. Also, consider
drawing from your area ofexpertise, ifit at all relates to the tragedy. As noted in the one-page
description ofthe Special issue: Each author will address at least three question associated withthe tragedy:
L What did you see and experience - both personally and professionally?2. What did you do in your role as afaculty menber and included but went beyond your
typical role?3. What are the lessons learned from this tragedy, with special reference to your field
and area of expertise?So, focus on what you know and what you do and avoid even the appearance of representing the
official position of the University or its units. The University is especially interested in members
of the community making the point about:l. How we helped the community cope with our extraordinary losses,
2. The tremendous aid efforts from organizations around the state and country,3. The Hokie Spirit and sense of family,4. The ongoing moral support from alumni and the public,5. The tremendous poise and character of our students6. The institution's already strong academic reputation,7. Your own responsibilities
On the other hand, the university is concemed about the on-going investigations and litigationliabilities and hopes that you might consider avoiding the following topics until after the
university has completed its analysis:l. The shooter's mental health record2. The shooter's interaction with the mental health system3. The shooter's interaction with the faculty4. Potential outcomes of our internal reviews and the Massengill Panel investigation5. The university's campus wide communications6. Screening students for mental health problems7. Should university counseling centers take on larger roles? Should university
counseling centers take on smaller roles?8. Should privacy laws be loosened (eg. FERPA and HIPAAX9. Should universities have instant communications systems that can reach students
anywhere anytime?10. Lessons leamed from regarding the above 9 issues, prior to the University's internal
reviews and the Massengill Panel.Regarding these matters, University counsel believes that it would be premature and
inappropriate to comment or speculate on any of these until these reviews are completed.
Ifyou have any questions or need any assistance at all, please contact one of the co-editors oftheSpecial Issue: Russell Jones, Email: [email protected] Phone: 540 231 5934 or Charles R. Figley,Ph.D., Email : q ejglc:(lfSllEds, Phone: 8 5 0-644-95 98.
I
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The 2007 Virginia Tech Shootings: Identification and Application of Lessons LearnedSpecial Issue of the International Journal, Traumatology
Special Issue Co-Editors: Russell T. Jones, Ph.D., Virginia Tech Professor of Psychology and
Charles R. Figley, Ph.D., Florida State University Traumatology InstituteFocus and Scope: The focus ofthis special issue is on how key Virginia Tech faculty from avariety ofdisciplines experienced, responded to, and consider -personally and professionally-the honific and tragic event on their campus and its aftermath. The key faculty members are
those who assumed important roles in the wake of the shootings or due to their area of expertise,place them in a useful position to critically assess the event.
Each author will address at least three question associated with the tragedy:I. Wat did you see and experience - both personally and professionally?2. Ithat did you do in your role as a faculty member and included but went beyond your
- typical role?3. What are the lessons learnedfrom this tragedy, with special reference to yourfield
and area of expertise?Organizational Structure: The special issue will be assembled quickly and published as soon as
possible, perhaps as early as December of 2007. Like other issues, the Journal editorial staffwilloversee submissions, reviewer assignments, and the blind (to authorship) review process throughthe Sage Publications' Scholar One web site for the Journal. Once reviews are completed theJoumal Editorial Office will work closely with the Special Issue Editors to formulate a decisionfor each submission, based on the reviews. The Special Issue Editors, after the final set ofarticles is determined, will write the issue editorial that will be the lead article in the issue. There
are tentative plans to publish the special issue as a stand alone book.Production Plans: The tentative schedule for producing the special issue is as follows:
l. June 30: Identification and invitation ofthe possible conffibutors to the Special Issue.
2. July l0: The 2-page summary and outline of the article is due from the possible
contributors or complete brief questionnaire at
http://ww*'.surveymonke)'.comi f@gj! 3 d
3. July 30: First draft ofthe article is due and feedback is sent by August 4
4. August l0: Final draft of the article is due and submitted to reviewers for a special,expedited review process
5. August 30: Special Issue Editors completes and sends decision letters to all contributorsproviding guidelines for the final version ofthe articles
6. September 10: Special Issue goes into production7. December 1: Special Issue is published by Sage Publications.
Contact Information:Special Issue Co-Editors: Russell T. Jones, Ph.D., Email: rljoncsiil-lvr.cdu. Phone: 540 231 5934or Charles R. Figley, Ph.D., Email: CFiglc:',191'Stj.Udu, Phone: 850-644-9598.Joumal Web Address: httn:l/tmt.sagcpub.comi Editorial Office: 850 656-7158 (Dr. Johnson)
---Original Message-----From: McCoy, Lenwood <mccoy@w. edu>To: Schaenman, Phil <[email protected]>
Sent: Fri Jun 22 10:03:56 2007Subject: RE: Photos
According to Larry Hincker, the Roanoke Times has provided a "boat load" ofphotos. We are going to bum them on to a CDand ship it to you. The files are probably too large to transmit electronically. I'm not sure what all is included, but I'll looktlem over before sending them to ensure we have all the shots you would like. Expect the CD next week.
From: Schaenman, Phil [mailto:[email protected]]Sent: Thursday, June 21, 2007 2:26 PMTo: McCoy, LenwoodSubject: RE: Photos
We did find some good ones on t}re site but not all we need. Foryot to go over that with you.
Now that the classrooms have been opened up, do you have any of the classroom interiors and shots ofthe windows fromwhich students escaped that we could use? I have seen them in the media. Need to illustrate the confined space, nowhere-to -hide nature of a classroom. Also the height of the windows above ground. (Like a picture of someone of average heightstanding under one. Also would be good to have some pictures ofthe police cars at Norris Hall, ambulances helping people,
I wonder if Larry might be able to get some back from the media to use in the report, with credits if desired: Then there is the
need for pictures ofcho's guns, which the campus police probably have, and the picture of him wearing his paraphernalia
from his manifesto, perhaps without showing his face. the point would be to show the concealed nature ofthe weapons underhis coat and in his backpack--why no one would have noticed him waling across campus that way.
I've got a new one for you: "Imagine if only the insane studentE Ltere armed".
Oh vraits, you don't have to imagine that an)more.
2 students shot is a tragedy. 32 slaughtered on public property is a failure of officialpol icy.
this is what the governmen! finds preferable to decentralized power?
Sick.
Aaron Krowne
(A concerned alum)
a"aoa, fto"rr"Head of Digital Library ResearehEmory University ceneral I-,ibrariesPresident and Founder, PlanetMath. orgOffice: 404 -712 -281-0Cel1: 404-405-5755akrowne@emory. edu
In lanuary, you made a statement saying that bannlng guns from the VT campus would make people visitlng the campus feel
safe. Do you still stand behind that statement after the events of today, or have you rethought your position?
7/t7/2007
I
:!ttPage 1 ofl
From: Mondy, Bernadette
Sent: Tuesday, April 17,2007 5:40 PM
To: Strader, Cynthia
htto:/furunry.voutu be. comtuatch?v=sWD9tb9c6Ao
Let your friends know that you are ok and are safe after the shooting today at Virginia Tech. Pray for thestudents who are injured and for the families of the students that were killed.
We are still looking for information on Brittany White and Ryan Donnelly. Please let me know if youhave any information on these people.
Elilta Habtu (Lilly) is in serious, but stable condition in Roanoke.
I have heard that Kevin Sterne is il stable condition
I have heard that Cali Cottrill is at home and safe
I have heard that Kristina Heeger is in critical condition but is expected to make it
Here is the list of the confirmed victims. Say a prayer for all of their famiiies.Maxine TurnerHenry LeeMatt LaPorteLauren McCainProf. Jamie BishopProf. G.V. LoganathanJuan OrtizJarrett LaneRyan ClarkLeslie ShermanCaitlin HammarenProf. Liviu LibrescuProf. Kevin GranataReema SamahaEmily HiischerJoceiyne Couture-NowakDaniel Perez CuevaRoss AlameddineJerany HerbstrittDaniei O'NeilMary ReaCNicoie White.E nn PetersonMike Pohle
lwill be available for a campus interview. Work w Susan Evans at 540 231 5396. We provided instructions in thelast email concerning filming on campus.
Yes, it would be helpful to receive questions in advance so that I can prepare.
Larry HinckerAssociate Vice PresidentUniversi$ RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24061540 231 [email protected]
w\nqffiH"#
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From: jing zhao [mailto:[email protected]]Sent: Monday, December 03,2OO7 10:29 AMTo: Hincker, Larry; Lancaster, Paull Owczarski, MarkCq [email protected] RE: Jing From Shanghai Media Group
Dear Larry Hincker,
Thanks for your kind email and all the information and assistance. I have fixed my trip, and will be in Blacksburgfrom Dec. 8 till Dec.11.
On Dec. 8 & 9, we will try to get the interviews arranged and prepare for the filming. And on Dec 10 & 11, we :
will start filming on c:rmpus. I know ifs a busy season with o<am starting from Dec. 7, and we do appreciate yourkind assistance. We would like to hear all your advice with regard to the filming on campus, as what we shouldftnotice in advance, etc.
t2/4t2007., ",r&I|t ,grgirrnr
Page2 of 4
As for interviews, could we set up a brief interview with you or anyone you recommend with regard to the April 16
tragedy, mainlyiocusing on the recovery from the pains and how is it now, etc? Ifyou have any concerns over the
intJruiew, we could wo* ou! ! t all the quesitons and send to you for your comments in advance.
Thanks and Best Regards,Zhao Jing
Subject RE: Jing From Shanghai Media GroupDate: Tue, 27 Nov 2007 16:23:32 -0500
Either I or Mark Owczarski will be your contact. Let me know when you plan to come.
I'm sorry, but access is not permitted in any of those buildings you reference. The memorial is outside so you willhave no problems filming there. Obviously, when you interview me, we can use my office or some other suitable
location
May I suggest that you review the campus maps to get a flavor of the layout on our website athttp://www.vt. edu^vhere_we_ar-e/campus_gUide/#campus
Best regards
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24061540 231 [email protected]
From : jin g zhao [mailto:crystaljingz@hotma il.com]Sent: Tuesday, November 27,2007 1:14 PM
Many thanks for the quick reply. As for the interviews, I totally understand your short of time and manpower forthat. I will try myself to get contacts with the Asian students. Yes, we may need to speak with university staff andhope to get your kind assistance.
With regard to the filming, as the story is about the April 16 tragedy, I think I shall need to film inside the building
besides the open areas. The report needs to re-visit the sad places, West Ambler Johnston Hall and the Norris Hall
classrooms, and the memorial site if ifs inside. Plus, I might need to get inside for the possible interviews filming'
r2t4t2007
Page 3 of4
Its really kind of pu for all the lnformatlon and assistance. @uld you klndly let me knovrr where I can go to for the
permission of filming inside? How complicated the application pr! ! ocedure will be?
And for the parking pass, shall I contact the visitor center in advance, or just need to 9o there on the visiting day?
I know it's the busy time and holidays 6oming soon, and many thanks for the kindness!
Best regards,Zhao Jing
Subject: RE: Jing From Shanghai Media GroupDate: Tue, 27 Nov 2007 12:33:03 -0500
Please let me know specifically what you would like to do.
I Are you looking to speak w students? \Mth Asian students? Because of the extraordinary media interest in ourcamfrus since April i6, we do not have the manpower capacity to arrange or find students for you.
The university campus is public proper$ and you are free to roam on the skeets, sidewalks, and 'greens.' This
requires no p'ermission as tong as ybu ire ouiside. Filming inside buildings does require permission. We are not in
a position at this time to plovide much assistance in that regard.
Are you looking to speak w anyone from the university administration? lf you want to discuss media coverage, I am
the logical person and would be available for you.
You will need to get a parking pass from the universi$ visitor center on Southgate drive.
Larry HinckerAssociate Vice PresidentU niversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24061540 231 [email protected]
I am forwarding this request about "permission and assistance" regarding a broadcast media outlet comingto campus. I think you guys have a better handle on the "do's and don't's".
From: j ing zhao <crystalj [email protected]>Subject: Jing From Shanghai Media GroupX-Originating-IP: [2 1 8.82.208.4]To: [email protected] Junkmail-Status: score= 1 0/5 0, host-vivi.cc.vt.eduX-Junkmail-SD-Raw: score:unknown.
refid:sfi:0001.04090205.4 7 4C2D0E.}lF4,ss:1,fgs:0,so:2007 -07 -31 I 8 :5 I :00, dmn:5.4.3 12007- I 0- I 9
X-Mirapoint-Loop-Id: d9 144d7 a6bbla020241 57 36fe 1 f5075eOriginal -rec ip ient:. rfc822;dino saur@vt. edu
io=65.54.246.78.
Dear Paul Lancaster,
This is Zhao Jing, a reporter from Shanghai Media Group, P.R.China. I found your contactfrom the VT website Broadcast Media Support section.
We are planning to do a special W news report on the Virginia Tech School Shooting tragedy, whichwill mainly focus on the media coverage of the tragedy during that time and the impacts on the Asian
community. Here I am writing to ask for your kind permission and assistance for the prcductions oncampus. The trip will be scheduled during the first two weeks of December and we hope we could getthe permission to get into the campus for some interviews and general production. The prcductionperiod won't be longer than two days once we get everything well arranged.&nbs! !p;I know ifs the end of the fall semester and you must be quite busy, and ifs highly appreciated thatyou take time to read my email and render your kind help.
Looking fonruard to hearing from you!
Many thanks and Best Regards,
Sincerely,Zhao Jing
Invite your mail contacts to join your friends list with Windows Live Spaces. It's easy! Try it!
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t21412007- . ni{al$ite*44i;ei',n.,,,'"." i ,, rra$i:^!,idl^Itr'hiri**8tLhthffir*Ihai
ff,
Larry HinckerAssociate Vice PresidentUniversity RelationsVirglnia Tech314 Burruss HalfBlacksburg, vA 2406L540 23L 5396hincker0vt. edu
I know the restrictions on comments to the press'requests today to co(unent about what teachers doreveal problerns. I see an opportunity to convey a
I've tried to be very general and not talk aboutfacufty.
but I have had multiPlein cases where students"partnership" message.
Cho or any particular
Il|
May I share this statenent in written form with media who inquire? or a
rnodified version that you might suggest?
Students across the country sometimes reveal personal- troubfes in theircreative writj-ng courses. Like mernbers of the population as a whole'students may be angry, victims of abuse, suicidal, or depressed. They may
appeal to their teachers directly for help or indirectly through theirwriting. In creative work, it may be hard to determine the line betweenimaginition and reality. Teachers are alert to the possibility of personalprobl.*" and risks for students as revealed in their writing. They work inpartnership with other units in the university-police, counseling centel,deans-to find the besL ways to help the students who reveal problems. Oftenthey do more than "report. " For example, teachers may Offer to accompany a
depressed student to the counseling center. But we know our own linits asteachers and are grateful for the expertise of counsefors, deans, and Ipo.Iice. {llrr-"*; I
Thanks,
Ca rol yn
Carolyn RudeProfessor andDepartment of\/i rai ni r Tanh
Please note that the Associated Press has corrected its earlier story. Police have not said they think Cho rehearsed the massacre,tle article now states.
Heather
Heather HuhmanIss[es & Advocacy PracliceBurson-Marsteller1110 Vermont Avenue, NW Suite 1100Main reception on 12th floorWashington, DC 20005t 202.s3O.4627 | c 202.491.6309 | f 202.530.4500heather. [email protected]: heatherhuhman
#ll*Uruatt"l',1"t*.1?ltt':"tgl!'chard;Arbimino'samlsteser'charres;;l;;t F tt Kudos to w communications
--- Original Message -----
From: James Lee
To: Doug Curling
S:"ffiXfXil% r o :56:48 2oo7
Subiect Kudos to VT commumcattons
Thought you'd like to see this' I'm jealous'
Tragedy Communications: Virginia Tech's Use of New Media Tools Exemplary
By David Henderson, Author' Making News <frttp:llwww 'matinqnews 'ry
rn the aftermath orthe worst and mos1rr9r.nn1!a11n::Ii3,t.t^lj;:"R*'fll"Sil[::?#iJ:.:H:Hrtil:#:*;In the aftermath of the worst and most horritic hanogun-Kutrns sures u '!'vr rYE ' University. By any-{a!gar4 it was
guessing or Mona"y *o*,ng qi"i.iii"rir-gir" criiis comminications of Virginia Tech
ixemplary and shoutd.., n.*"riin'iuiir?Ji-.f-"* *a "o*i;;;tit communicitions using the tools ofNew Media'
BvmiddayonMonday'March16,VirginiaTech,sw.ebsite<httP/iww}1:vt.:du/:.:.3P:i"-uodatedconstantlywithinforrnation, alerts, directions *J r.*ir.rr. Th" universry ffi;sfi theffi of what woild'be the first of many podcasts
;iil#;i-fi"ilomciats' i*ruaing Tech's president' charles w' steser'
Withiniustafewhours,theuniversityhadtake.n.char.ge.ofitscommunicationsand.wassoeakingwithaclearandconsistentvoice. Even befo.. *," a""pryro|o*',n i'[-t oiiarntiivi"s ;.;;,;;;'it* t*v pg"tes thit the universitv had were
immediately communicated to'ire i"f;;ir";;"dr "i t*i;;;fi;;;;"";;ti" Blacksburg communitv and the world'
*glEi#;rtr ;F;\ a scale than Virginia Tech' what.struck me
mostivas how the reuatnuip'oiiil ;i;;ib;;aod"a to l"tritti'i t"'iti"frv -i in *"rt an efficient manner at a time when
rn*t *o grief tends to be overwhe'ning' n the ,,Today,, show. lven though
il::g#:r,TlJ:'+i;;fl?l'ff';:ffi*H& ilstrY',:*Hlfff'tliffi;at is unfoftunaterv appried to our
schools) the e,ntire carnpus, il# ,ir"ti" .f"*, f6g^i""f *a ""i'tiJ.nt
nlltiuio' He exolained to Lauer that with over
26.000 st'dents, virgma reci6n-a. rl, p"p"r"titi" "?"t"v'i"*ti' -Jii*"tra *t be responsible to irnpulsively over-react
4t2312007 fli'l
Fw: Kudos to VT communications Page? of?
without k-rowing all the facts. He gave an exceptional interview to the talk show hos! a former entertainment reporter at VH-
1, who didn't quite seem to comprehend.
Atthe same time, Virginia Tech,s site had been given over completely to reflect the graviry of events' The university's normal
site was gone, and a new site provided "u"o
,norl infot utioo, it n ;pdated every fiw minutes' about news' memorials and
eveDts.
The site-which reflected simplicity and clarity-had been divided into three sections: at tbe to!, a series of remarkable
photographs with quotes ftom'leaders; at the bottom, one section labeled "The Latest" and another under the heading,
,,Resources/Related Content.,, ln the latter, there was u n.* t".tioo, among many' that guided students and faculty to grief
counseling sen ices'
This was not a stereotypical example ofa "dark site" brought to life, as some PR agencies Dromote' vT-dot-edu was new in
resDonse to a crisis of unbelievable proportions and reflectJ;;dr td i.p"; "f
wf,at had happened and responsibly provided
i"i[r."ti"" i*a"tship to the university community. Most of all, it was credible.
By clicking on a link, you were taken to the site's "back-end" that was using blog and IITML technology for instaotaneous
uDdates bv multiple people. rt "r.
*"re t u"scripts and streaming audio and vidJo, and,.yes, you could find elements of the
;il;#r-ffi;JJit .it i, unprecedented in the history of crisis communications on the Internet'
Here,s the important part It was all being done within the university by a team of sodents and administrators working around
*re clock and somehow frndinfthe inneistrength to manage their griei and emotions with a commitrnent to communicate
accurately $'ith the world.
David Henderson is an author, strategic communications consultant and journalist based in Washington, DC. I{is latest book,
,,Making News," provides * ;;i;;;;;.;p."tive on today's convergence-of media relations, New Media and the news
indusry.Visit hi, ttog .f,ttp,//*;;;k;;In.*s.typ.Dud;odt or-website <httD://www'davidhenderson'o for details'
James E. Lee
SVP and Chief Public& Consumer Affairs Officer770.752.3190 (voice)770.752.6062 (fax)
The information contained in this e-mail messtge is intended only for the personal and
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From:Sent:To:Subject:
Quarterman, PeggYMonday, Aprif 23, 2007 '12:13 PMHincker, LarryThanks to You
Mr. Hincker:
I want to commend you on your heartfelt andincidents rel-ated to this horrible event'the sense of J-ove, compassion and communitygiving 1508 in performing your job.
VTVTVTVTVT\,"IVT\rIVTVTVTVTVTVWTVTVTVTVTPeggy QuartermanAdministrative AssistantCollege of Natural Resources324 Cheatham Ha.Il, Mail Code 0324Blacksburg, Virginia 2406Iphone: 540-231'-34-19 *- FAX: 54o-23t-'7664E-mai1: pquarterOvt.eduVTVTVTVTVTVTVTVTVTVTVTVTVTVTVTVTVTVTVT
professional handling ofYou have been one of thethat is Virginia Tech.
afl of the mediadefining members ofAgain, thank you for
Hincker
From:Sent:To:Subject:
Dame. MichaelMonday, April 23, 2007 4:55 PMOwczaiski, Mark; Clough, Christopheq Hincker, Larry
FW [VT Commentsl Those responsible for the W website have done an "'
To: Oliver, Elaj-ne; Haines, Kin cerfy, Dame, Mj-chaeLsubject: Fwd: [vT corunents] Those responsible for the VT website have done an
-----Begin Forwarded Message----->Date: Mon, 23 APr 200? 15.21:30 -0400>From: Nina Jackson <ninamariej Gverizon. net)>Subject: [VT Comrnents] Those responsible for the VT
>To: Virginia Tech Webmaster <webmastercvt ' edu>>X-Junkmail--Status: score=35/50, host=vivi . cc ' vt ' edu>Ori ginal - recipient : t f c822 ; w ebrnastrGvt . edu
>Comments from the
website have done an
Virqinia Tech Web Site
this past week. Thebut afso the emotions.background to todayr s
source of informationche excell-ence of this
>Those responsible for the vT website have done an outstanding jobsj-te has atcurately communicate not only the facts of this tragedyThe video tribute is exceflent. The choice to change from the blackformat is timely. As a former Hokie parent I've used the site as a
without hype. Your corporate caring and sympathies are conveyed inwork.
MSIE 7.0; llindows NT 5.1t .NETaddress : 72. 66.244.1'36
CLR
E
Page 1 ofl
Hincker, Larry
From: Albert, Joseph
Sent: Friday, June 15,2007 8:06 AM
To: Hincker, Larry
Subjech Follow-up to your questions from yesterday
Larry,
I asked Wendell if the total number of students registered in the classes had ever been released. He said to hisknowledge this had not been released. He said you might want to double check the number of students as therewas a class scheduled in room 200 but it was canceled that day.
Wendell had the release ficrm signed by the Cho fiamily by requesting it through the Cho Family Law Enforcementliaison.
Joey
Captain J. C. AlbertOperations DivisionVirginia Tech PoliceStenett Facilities Complex (0523)Blacksburg, Virginia 24061540-231-1249
Subject: RE: Loudoun Times Mirror: Peterson family
First, l'd say, this is beginning to look like an orchestrated effort. Recall the lefter to the editor in the Roanokepaoer last week from Jamie Bishop's sister, which had a similar claim-and it was untrue.
On April 18-20, Dr. Steger attended several meetings with families at The Inn. He spoke personally with many ofthose families. I was af several of those meetings also, and I believe (can't swear to it, though) that the Petersonfamily was at some of those meetings.
OnAoril 24.ErinPeterson'sfuneral atMt.OliveBaptistChurchinCentreville,VA,wasattendedby: SandyLowe,Erv Blythe, and Guy Sims. (Drs. Steger and McNamee were in Blacksburg for the memorial service of Jocelyne
Couture-Nowak.)
All of the families were invited by the president (by letter) to Commencement; the Petersons did not come,
All of the families were invited (by e-mail) to meet in person with President Steger. There was a meeting held atthe Northern Virginla Center in Falls Church on the evening of June 26; the Petersons did not come.
Mrs. Peterson DID attend a town hall meeting that Ken Feinberg had at the same Northern Virginia Center on July
27 regarding the Hokie Spirit Memorial Fund.
In early August, Tracy Littlejohn (Erin Peterson's cousin) wrote a long e-mail note to President Steger with asubject of "Hokie Spirit Memorial Fund." Jay Poole replied.
All of the iamilies were invited by President Steger (letter) to the Memorial Dedication on August 19 and to brunch
at the Grove. The Peterson family indicated that Maima Radcliff or Thomas \Mlliams would aftend the dedication
in their olace.
All of the families were invited to the flrst football game of the season (by Jay Poole) to be in the President's Box.
The Petersons did not attend.
In July and August, Sandy tried to schedule telephone calls with all those who Dr. Steger had not seen/spoken to
since the week of April 16. The Petersons did not return the call, according to my notes.
Let me know if you need anything else.
}.'
From: Smith, SandraSent: Monday, October 15,2007 4t42PMTo: Hincker, LarryCcl O'Rourke, KimSubject: RE: Loudoun Times Mirror: Peterson family
Larry,
No. This is the family I called and they did not return my call. I never spoke with them.
Kim, do you have any additional information regarding the Petersons?
r01t612007
d#;irdffi il;;;,;;il;;il;il""w;r;;rd'"fi tsh^d;;;ftffi yil;;';;-'"They have been marvelous, hands down the best. They truly epitomize what it means to live in aneighborhood. I know the true definition of that, now."
t0/16t2007
Page 4 of4
Erin graduated from Westfields High school in June 2006. At just over six feet tall, she had been the
center on the District champion basketball team (her sophomore year). She was in her first year at
Virginia Tech, majoring in intemational studies, her mother said.
"She wanted to work at a nonprofit, to figure out how to help other people less forfunate than she was."
No one from Tech has ever called her or her husband, Celeste said.
"Tech is a gleat school, it was a fabulous school for my daughter. Unfortunately the administration that
is cunently there is inept."
Like most parents, she said, she never thought about the adminisFation before April 16, when Erin diedat the hand of a former Westfields classmate" Seung-Hui Cho. He killed a total of 27 students and fivefaculty members that day.
"You axe going to a premier school, and you assume that they will do all the things a premier school willdo, to go along with their reputation."
She now advises parents, after her loss, to look beyond a school's reputation. Look at the administration.
Adminishations come and go.
Celeste also recommends every parent read the report of the Virginia Tech Review Panel(www.vtreviewpanel.org/ ).
"Read it," she said. "There are many, many occasions where [it] could have saved my child's life."
Contact the reporter at ssollinger@timespryTimes Communlty @ 2007 | Loudon Times-Mirror
J.Christopher CloughDirector, Marketing & Strategic CommunicationsUniversity RelationsVirginia Tech202 D Media Bld (0109)Blacksburg, VA 24061540-2314168
Subject Re: Washington Post reporter request to be on email alert list
Larry, thanks for the help getting a ticket. I look forward to the game this weekend (I don't lookforward to leaving at 5 a.m. to drive down there, but nevermind.....the tailgating will make up forit, I'm sure.)
As I mentioned, my Post magazine story has turned away from the memorial fund; more broadly,I'm writing about the experiences of some families in the months after April 16, dealing with theirgrief but also with a lot of meetings and logistics. I did talk to Jay Poole, who clearly is doing avery energetic job.
As I'm sure you know, some family members are critical of Dr. Steger for not being moreavailable and attentive to them. I wanted to ask you a couple of things about this. First of all, Iam trying to make sure I have clear in my mind the meetings and conversations that Dr. Stegerhas had wlth family members of victims. I understand that the first of these was a meeting withfamily members who were still in Blacksburg, which took place about three days after theshooting; then at some point in the summer, some family members were contacted by email andinvited to call him; and also in summer, he met with some family members.
These, however, are interactions that I have cobbled together and I may not have them right.Would it be possible for you or somebody to put together a general timeline of Dr. Steger'scontacts with family members, so I can confirm what I have pieced together? I don't need everytelephone call, just a general timeline.
Also, would Dr. Steger be available to comment on his contact with family members? I'll beworking on thearticle for another several weeks, and am available pretty much any time.
Thanks for your help, Larry.
Best regards,
Liza MundyWashington Post Staff Writer i .i- ,: :
-- Original Message -From: Hincker. Larry
To: Liza MundvSent: Monday, September 24, 2007 4:22 PMSubject RE: Washington Post reporter request to be on email alert list
Liza
ti
Tickets in the university are all assigned seating. There is no standing section.(are you a closet Wahoo? |
know that they have a general access policy and students lounge in the north end zone. Not so here.) . Areyou wanting to sit with this student? Unless he/she has a ticket for you, that wont' work. However, if yousimply want to get access to the stadium for feel and color, the Virginia Tech Sports Information Direitor
Thanks for your support of this project, There are several groups who requiredocumentation of the VT ad:nini stiat lon ' s support and approvaL of this effort'BeLow is a draft emaif intended to facilitail the event planning aspects. I would likethls to go out as soon as possible, with your edj-ts and additions of course'
The foflowing groups are the intended recipients: Michaef stJean (vT Airportmanager), Uait<-ltetrns (VT grounds), Eflen Douglas (Risk Mgmt), Joseph ALbert (VT Police),Amanda Bury (Event Planning )
I would also like to CC the following primary organizers:peter Sforza, Sumeet Bagai (Hokies Uniled) , Ilereaitft Kenney (SGA Dir of Public Relations),Randy Dymond (CGIT), Biil Carstensen (VT Geography) , LTC Stringer (VT Corp)' David McKee
(t'larctrinq Virginians), Joseph McFadden (GSA Preident)
wstringeGvt. edu, david.mckeeOvt. edu, jwmGvt ' edu
In addition to this letter, I woufd like to work towards a public announcement to thebroader VT community by October 30.
Thanks again, and best regards'Pet er
The "Hokies Thank the World" project is an event that wilf bring together thousands ofHokies on the virginia Tech diillfield to spel1 out a message of thanks to the wor]-d in
+ i an af -ho rrr ^r-,- r ^,,f -^,1Ti ^d ^E qr]rll.-rj- a-cl l ove f or the Virgi nia Tech communi LyIeUU.j|lr-L-LL-ll u! -rrs V-LUrJot uuLPUu!rLrY u! Js|/vv!
following the events of Apri} 16. itre neslaqe of thanks wilf be captured through ground'aerial- (feticopter and fixed-wing), and satelfite irnaging at approximately 11:09 am on
November I"l , 2007 '
peter Sforza, the coordinator of this effort and a faculty member in the Department ofGeography, has assembled a team of student, faculty, staff, focal residents, and non-.'.,^,-'ii I oroani zations j-n aqsisf in the oLanning and execution of the event' The VirginiaPr(,,! rL ur9orrrTech administration has been briefed on these activities and is pleased to endorse thecomrnunity-wide effort to thank the world. The administration wilf be kept up-to-date asfho orronf annrn;.hes A nrrhl i r: annorrncement of the event wifl be made by October 30.
- JPr'!uqv-rev
please direct any questions or concerns regarding the event to Peter Sforza atsforzaGvt. edu or 540-231-1867 and questions regarding the Virginia Tech administration'si nrrnl rramoni- t-. T.arrv Hincker at hinckerBvt. edu or 540-231-5396.
Here is a set of questions which I would like to put to Dr. Steger, if I may, for inclusion in thePost magazine story that I am working on, about the experience of some family members ofvictims in the aftermath of the April 16 shooting. They are difflcult questions, but as you know'some family members are very angry. I would certainly like to give Dr. Steger the chance torespond to their criticisms. Thank you for all your help.
l) The governors review panel report, issued in August, criticizes the university and the state medical
examiner's office for the way family members of victims were treated as they congregated on April l7at the Inn at Virginia Tech. It says that every state disaster plan calls for a public information officer todeliver regular, informative briefings to family members, but that at Tech, this did not happen. Instead,
there was "mass confusion and a communications nightmare that remained unabated throughoutthe week following the shooting." Looking back, do you regret this and is there anything you would
do differently in terms of the way family members were treated?
2) Some family members of victims asked to meet with you on April 17. Why were you unable to meet
with them that day?
3) Similarly, many family members say that they wish you would tell them you are sorry for their loss.
"Just the word sorry," is how one family member put it to me. Have you told any of the familymembers that you are sorry for their loss?
4) Do you feel that the early days of the Hokie Spirit Memorial Fund could have been handled better,
in terms of communicating with family members?
5) After April 16. when did you begin speaking with family members, and what did you wish to
communicate to them?
6) At the first football game this year, family members of victims were invited to your box. Also at that
game, there were tributes to the victims, and two checks were presented to the school. One mother whowas present remembers your saying, to her and to two other bereaved mothers, "lf I could raise
$400,000 this easily every day, my job would be easy." She felt this remark was insensitive. Do you
remember saying it?
7) When the review panel report was issued, did you consider resigning?
I wanted to touch base with you again about a story I am working on for theWashington Post. As you know, I am working on a piece about the experiencesof some families of victims in the aftermath of April 16. I have talked toJay Poole, and cedainly everybody I've spoken with indicates he's doing a
very good Job.
I am sure you know that some families feel they have not had enough contactwith Dr. Steger, and many families wish, very strongly, that he had toldthem he was sorry for their loss. There is a strong feeling among somefamilies that they would like to hear an apology. Some other famlies feeltheir conversations with him have been awkward. I wanted to ask you twothings. First, could I get a rough timeline of when Dr. Steger has hadcontact with the families? It's my understanding that he first met with somefamilies on the third day after the shooting, but I could be wrong. And Iwanted to be sure I was aware of later contacts. I know that there was aseries of telephone conversations.
Also, would Dr. Steger be willing to comment for this article? I'd be gladto send you an email list of questions.
I woudl be glad to talk about this on the phone. Just about any timetomorrow works well for me. Or this afternoon after about 4. What works foryou?
Anything new to report as school opens?How has April 16 changed Virginia Tech? How does he feel about this academic year vs. anticipating the 2006{7session this time last yeaPHow has the experience affected him? . / /Also campus security, which will include the two-hour question. - Le2.2 .2l4r-44 ry {And deafing with students who are mentally disturbed. *tt *Z/./r-{+?f .rA6 ,
I tend to think of questions as an interview goes along, but those are what I can see so far. Thanks for setting thisup, and I hope you have a good break.
Sue
The information contained in this communication is intended for the useof the designated recipients named above. If the reader of thiscommunication is not the intended recipienr, you are hereby notifiedthat you have received this communication in error, and that any review,dissemrnation, distribution or copying of this communication is strictlyprohibited. If you have received this comrnunication in error, pleasen.rf ifv ThA Aqq^.i aj-a.l prcss immedi^i-tr1v bv felcnhone at +1-?L2-62L-L898and delete this email. Thank you.I r P_us_Dr sc ]msk dccc60c6d2c3a 64 38 f0cf4 67d9a4 93 B
Sorry, but l'm not up to speed on this request. I have, however, been fielding dozens of similar requests. Notknowing what Larry commifted Virginia Tech to doing, l'll need to pause and discuss with him.
I can tell you that similar requests are flowing in, and that the media turnout for the first day of classes will in theneighborhood of what we saw the week of April 16. lts all I can do to catalog these requests.
We'll keep you posted as best we can.
MarkMark OwczarskiDirector of News & InformationUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 240615402315223
Page 1 of2F
maowczar@vt€du
Svtq#.*ffi.,*
From: Perry, Hilary L fmailto:[email protected]]Sent: Wednesday, August 0t,2007 5:46 PM
To: Owczarski, MarkSubject FW: ABC News request
Mark:
I'm not sure if Larry filled you in but we are working on a special for ABC News on the 4/"16 shootings and Larrysaid he would be able to get some of the footage we needed to shoot in between summer school ending andregular school starting so that we wouldn't be disruptive to the students. I sent the request to Larry but I think I just
8/13/2007-^ffik ;df;fllc*.,***rr*iic*,,*..id
FW: ABC News request!Page2 of2
missed him afrer he left fur vacation. He told me in his absence I should reach out to you. Do you think you
would be able to help us setting up some of the below until he gets back?
Thank you for taking the time to meet with Mary Marsh and myself a few weeks ago. We appreciate yourcandidness and cooperation with our project. Below is the list of the things we are requesting in terms of accessfor filming and interviews. There may be some additions forthcoming, but I wanted to go ahead and send this toyou so you could work on getting us into the dorms while the students are gone. Please do not hesitate to emailor call me with any questions or concerns you might have. Thanks again for your help with this.
Sincerely,Hilary Perry
Film dormitory halls and rooms. We can do this the week between summer school and regular school when thedorms will be vacated.
Film English Dept. classrooms (small and big). Again we can do this in empty classrooms.
Film inside the Cook counseling center (making sure not to film any patients)
Film inside the W police headquarters
Film inside a dining hall
Also, we have been in contact with some members of the Virginia Tech EMS who have told us that they havebeen asked not to speak to the media. We were hoping that they could get a waiver from you to speak with usONLY about their involvement in the immediate response to Norris Hall. We have been told by others who wereinvolved and have agreed to speak with us that the VT EMS response on the scene was extraordinary and wewould like to speak to some of them about that.
A Hitary Lefebvre Perry I Producer I ABC News | 1717 De$ales $treet lWashington, OC | 20036 I Tel; (202)
Hi Mark and Larryl ljust wanted to check in with you guys on our requests. As I said earlier, we were hoping toget all of our filming on the Wech c€rmpus done this week before students came back so that we would not bedisruptive and add to the chaos that l'm sure you guys are dealing with once classes resume. We are hoping tosend a crew down there later this week to do the filming and wanted to check on getting access to some of theempty English Dept classrooms as well as the empty dorms and the empty dining hall. We also wanted to seeabout getting some b-roll inside the Cook Counseling Center and the VTech police headquarters as well. Pleasedo not hesitate to call me with any questions you might have.
Thanks again for your help,Hilary Lefebvre PerryNightlineABC Newso: (2O2) 222-7644c: (202) 415-1755
Fromr Owczarski, Mark [mailto:maowczar@vt,edu]SenB Tuesday, August 07,2007 12:34 PM
Sorry, but I'm not up to speed on this request. I have, however, been fielding dozens of similar requests. Notknowing what Larry committed Virginia Tech to doing, l'll need to pause and discuss with him.
I can tell you that similar requests are flowing in, and that the media turnout for the first day of classes will in theneighborhood of what we saw the week of April 16. lts all I can do to catalog these requests.
We'll keep you posted as best we can.
MarkMark OwczarskiDirector of News & tnformationUniversig RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 240615402315223maqwczar@vt eslu
svitg*]"ll#,.*
From: Perry, Hilary L [mailto:[email protected]]Sent: Wednesday, August 0t,2007 5:45 PM
To: Owczarski, Mark
8t13t2001.iir&, ,
;. FW: ABC News request
SubJect FW: ABC News request
Page2 of3
Mark:
l'm not sure if Larry filled you in but we are working on a special for ABC News on the 4/16 shootings and Larrysaid he would be able to get some of the ficotage we needed to shoot in between summer school ending andregular school starting so that we wouldn't be disruptive to the students. I sent the request to Larry but I think I justmissed him after he left for vacation. He told me in his absence I should reach out to you. Do you think youwould be able to help us setting up some of the below until he gets back?
Thank you for taking the time to meet with Mary Marsh and myself a few weeks ago. We appreciate yourcandidness and cooperation with our project. Below is the list of the things we are requesting in terms of accessfor filming and interviews. There may be some additions forthcoming, but I wanted to go ahead and send this toyou so you could work on getting us into the dorms while the students are gone. Please do not hesitate to emailor call me with any questions or concerns you might have. Thanks again for your help with this.
Sincerely,Hilary Perry
Film dormitory halls and rooms. We can do this the week between summer school and regular school when thedorms will be vacated.
Film English Dept. classrooms (small and big). Again we can do this in empty classrooms.
Film inside the Cook counseling center (making sure not to film any patients)
Film inside the VT police headquarters
Film inside a dining hall
Also, we have been in contact with some members of the Virginia Tech EMS who have told us that they havebeen asked not to speak to the media. We were hoping that they could get a waiver from you to speak with usONLY about their involvement in the immediate response to Norris Hall. We have been told by others who wereinvolved and have agreed to speak with us that the W EMS response on the scene was extraordinary and wewould like to speak to some of them about that.
t,"."8/13/2007
. ;,..,r;1,!.r;! ,, tjl&*
FW: ABC News request Page 3 of3
,r ., -tr;i,4i5r|i:*{.'sq"r.ili4*3ii.lilry&-,
.,.. .4 Hilary Lefebvre Perry I Fr"ooucer IABC News I l7'1 7 DeSales Street lWashintton, DC I 20036 lTe| i2l2i222-7644 | Cell: {?C2) 415-1755 | [email protected]
\Mth my call Wednesday I was renewing my request tcr an interview with Dr. Steger. l'd asked fur late July, butnow realize that mid-August seems sensible. I could be in Blacksburg Tues August 14, Wed August 15, ThursAugust 16, or Fri August 17.
My idea was to do the interview outside, perhaps with a walk through the campus (since l'd like to talk a bit about
architecture). Any time of day would be fine. I think it would take about 45 minutes.
I hope we can get this set soon. Call if questions. Many thanks, Noah
From: H i ncker, Larry [mailto: [email protected]]Sent: Wed 7l25lZO07 9:35 PM
To: Noah AdamsSubjecB your call
Noah.
I see that I have a phone mail message from you. Apologies for not yet returning. Today is my last day in theoffice for about two weeks. I was scrambling to retum calls, get the dog to the kennel, final reservations, et. ljustfinished packing. Please send me your number again and I will try to call while traveling. I can check email fromthe %$@! Treo. I will be heading out west so l'll do my best to hook up within the next few days.
Unfortunately,l just finished your book last night, so there's no airplane reading.
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Buruss HallBlacksburg, VA 24061540 231 5396hjneker@vt-eelu
$Viry,iniaTectr;
8/13t2007
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From:Sent:To:Subject:
Virginia.Tech. [email protected], August 17,2007 1:35 PMMultiple recipientsCounseling and Support Information for Students and Employees
Augus t 17, 2OO7
Counselors from Cook Counseling Center and ValueOptj-ons will provide drop in counselingservices from tvro locatsions, a tsent on tshe Drillfield and in Squires Student Center:Sunday, AugusE 19 from 10 a.m. to 5 p.m., Monday, August 20 and Tuesday, August 21 from Ia.m. to 9 p.m.
Cook Counsel-ing Center, Mccomas HaII, will also be open Sunday, Augus! 19 from 10 a.m. to5 p.m., Monday, August 20 through Thursday, August 23 from 8 a.m. to 9 p.m., Friday,August 24 from 8 a.m. to 5 p.m.
For additional counseling support for students please contact Cook Counseling Center at23I-6557 or 23L-6444 after hour6. For additional counseling support for faculty or staff,please contact Employee Relations aE 231,-7772.
Counseling and Support Resources for Faculty and Staff
Tom Brown, Dean of students, and christopher Flynn, Director of cook Counseling center,will be offering a series of seminars on "Identifying and Referrj.ng the Distressedstudent" tentatively scheduled for Wednesday, sept. 5 from 4 tso 5 p.m., Thursday, Sept' 6from 5 to ?:30 p.m., and Monday, Sept. 10 from 7:30 !o 9 a.m. Registration is notrequired. Participation is open t.o eweryone tshe virginia Tech eommunity. Locations to beannounced.
The center for Excellence in Undergraduate Teaching is sponsoring a workshop on Thursday,August 30 on "Pathways to Resilience - From Surviving to Thriwing". The workshop will beIed by t.wo clinical psychologists from James Madison University. Sessions will be heldfrom 9 a.m. to noon lnd from 2 to 5 p.m. at The Inn at virginii Tech and SkelconConference Center. To register, visit wwr.r.ceut.vt.edu. RegistraEj-on is open tso facufty and
Faculty, staff, and dependents covered by virginia Tech heal-th ingurance always have fulLaccesci to counseling referral through ValueOptions, our EAP provider. Call 866-725-0602anyt.ime, 24 hours a day, 7 days a week. Callers will be referred to a loca1 counselor foran appornEment.
Counselors are available to meet with deparEments and workgroups at their offices or otherconvenients locations by appointment - contacE 23L-7772 tso request this service.
Counseling Resources for students
Cook Counseling Cenler, Mccomas Hal1 (231-5557): There is no charge for counselingservices for graduate and undergraduaEe st.udent,B. IndividuaL and group psychotherapyservices are avaiLabl-e. croups are forming for students coping with trauma; call forinformat.ion. The after hours emergency number ls 231-6444
Web Resources
Additional resources and information for the university eommunity arehttp : / /www. virginiatech. healthandperformancesolut. ions . net/ andwww. hr.wt . edu/supportresources . Additional resources and inf ormationavaiLable at wvrw. ucc . vt . edu .
available at
for studenls are
Other Counseling Resources
Mental Health Association of the New River VaLley (540-951-4990) provides referrals to
','n*ts.id]|hli5(.af,lts*rur,J,r!,r'
x loca1 counselors (no student eervlces). New Rlver valley Comrunity Services Board(540-gA.-8421, no studen! services) . Psychological Services, Department of Psychologty(540-23!-69L4) provided non-emergency counseling/therapy to studentss and !o facultsy, staffand/or family members (there is a fee for service) . Famj,ly Therapy Center, Human
, Development Department (540-231-?201) provides non-emergency services to students,faculty, and stsaff (there is a fee for service) .
Upcoming Eventss for Employees
The annual CommonHealth and Benefit Fair will be held Wednesday, October 31 from 10 a.m.to 2 p.m. at Squires SEudent Center in the Commonwealth Ba1lroom. In addition to vendor'sbooths, lhere will be wellness and stress management seminars. Watsch for informaEioncoming j.n ear1y f af f .
For more information contacts Human Resources and BenefitE (231-9331 or www,hr.vt.edu) ;EmpLoyee Relations Q3f -7772); work/Life Resources (237-32).3 or www.workLife.v!.edu) ; ADAServices (231-4538); Cook Counseling Center (23]--6557 or 2!!-6444 afCer hours) ; Dean ofstudents office (23f-37871; office of Recovery and support (231-0052); virginia TechPolice Tip l,ine (231-5411) .
This is correct' There was 19cess i1 April to the rest of the building once when entered through one of theexterior doors However' cho would not n"u"
"""!-.'"-"t that time ;tin" olv i" nj. tn nprit, one door of thebuirding (the one nearesi th^e_ma'lr-*Tj.fi;;[,:l:iiho." ,. io-p";it tha;f;; other buirdinss who;""4"',?i"$".5J:3il
in AJ to enter to set their;"ir. s;;"" t'" nori[,lur'o""ii"oi"ror" 7:30 a.m., he had toEd
I am copying Ed, Rick and Leon to add additional informatjon.*ZlH
8/22/2007
x
PageZ of2
From: Mcfry, LenwoodSent: Sunday, Attgust 19,2007 7:4LPMTo: Flinchum, Wendell; Hikes, ZenobiaSubject FW: entrance to West Ambler JohnstonImpoftane: High
Could one of your please get an answer for me ASAP. The Panel is reviewing their final draft at their
meeting in Charlottesville tomorrow. Thanks.
Lenwood
From: Schaenman, Phll [malho:[email protected]]Sent: Sun 8ll9l207 3224 PM
To: McCoy, lenwoodCc: Gerald Massengill; Dr. Roger L. DepueSubjecf entrance to West Ambler Johnston
Hi Lenwood,
Roger Depue investigated the WAJ donnitory himself last week and said that there had been open access firom
the mailbox area to which Cho had access to the rest of the dorm. He found partitions being built to now close itofi. Had there been partitions there, then knoced down and being rebuilt?
The police had reported to us somehing quite difbrent, that there was not access from the mailroom area t therest of the dorm, and that Cho probably tailgated someone into the building.
Can you quickly ask Flinchum orwhoever knows which is conect?
We have discovered that the Mssngll commission has very little first hand information of the Norriss AJ tragedy. I
asked Susan to get copies of all of our formal statements. Additionally, I would like to have copies of everythingwe prepared to educate our constituencies. Please work w Clara's people to get copies of salient informationfrom the W Mag (at a minimum, the president's letter... get advance copies from printer if possible), the parent'sletter, the Remembrance booklet, the current letter from development, the Netletter, program from convocation,national print ads, and just about anything else you think is useful. Didn't we send email to the universitycommunity? lwould like to prepare a comprehensive package showing how we aftempted to reach our broadaudienced. We can't possibly touch on everything, but they are very interested in seeing how we handledcommunications.
Larry HinckerAssociate Vice PresidentUniversig RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 [email protected]
lnwnl tho Fehn€
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From:Sent:To:Subject:
[email protected], April 15,2007 4:O2PMMultiple recipientsEngineering Buildings to Reopen Monday
c,.r-- to o7
agencies, continue -Lo
To The University Communi tsy
Three university buildings, Torgersen, Durham, and whittemore Ha11s, have been cl-osedsince Friday because of a bomb threaE. Pofice have swept the buil-dings with searchteams and deemed tshe buildj-ngs suiLable for use beginning 7 a.m. Monday, l-5 April.
The university has posted a $5,000 reward for information leading to the arrest andconviction of lhe person or persons involved j-n either bomb threat incidents occurringApril 2 or April 13. The university encourages anyone wit.h relevant information toconEacc t.he Vj-rginia Tech Police Department ats 232-TIPS (8477) or 231-6411.
Virginia Tech Pol,ice, in collaboratj.on wit.h other Law enforcementinvestigate both .incidents.
Hoyle, Theresa
From:Sent:To:Subject:
[email protected], April 16, 2007 9:26 AMMultiple recipientsShooting on €mpus.
A shooting incident occurred at west Amber ,Johnston earlier this morning. Police are onthe scene and are invesligaling.
The unj-wers j,ty community is urged to be cautious and are asked to contacts Virginia TechPolice if you observe anything suspicious or with information on the case. ContactVirginia Tech Police at 231-641-l-
Stay attuned to the www.v!.edu. We will post as soon as we have more information.
ru
Hoyle, Theresa
From:Sent:To:Subject:
A gunman is looseaI1 windows
[email protected], April 16, 2007 9:50 AMMultiple recipientsPLease stay put
on campus. Stay in buj-ldings until further notice. Stay away from
1
IHoyle, Theresa
From:Sent:To:Subject:
[email protected], April 16, 2007 10:17 AMMultiple recipientsAll Classes Ganceled; Stay where you are
Virginia Tech has canceled all classes. Those on campus are asked toare, lock their doors and stay away from windows. Persons off campuscome Eo campus.
remain where lhereare asked not to
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From:Sent:To:Subject:
[email protected], April 16, 2007 10:53 AMMultiple recipientsSecond Shooting Reported; Police have one gunman in custody
In addition to an earlier shooting loday in West Ambler Johnston, there has been amultiple shooEing with multiple victims in Norris Hall.
Police and EMS are on the scene.
Police have one shooter in custody and as part of rouEine police procedure, theycontinue to search for a second shoot.er.
A11 people in university buildings are required Co stay inside until- further hotice.
AlL entrances to campus are closed.
I
,t, .rird$e.'.i-*ia{ricl,.
From:Sent:To:Subject:
Counseling iscomplex) for
[email protected], April 16, 2007 12:16 PMMultiple recipientsCounseling support available
available in the Bowman Room in the Merriman center (part of the athleticemployees who seek assistance following today's events.
Faculty and staff located on the Burruss Ha1l side of the Drillfieldtheir office and go home immediatsely.
Faculty and staff locaEed on the War Memorial / Eggleston HaLl sideasked to leave their offices and go home aE 12:30 p.m.
are asked Eo Leave
of the Drillfield
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From: [email protected]: Monday, April 16,2007 10:00 PMTo: Multiple recipientsSubject: University closed today; classes canceled Tuesday
Virginia Tech has closed today Monday, April l-6, 2007. On Tuesday, Aprj-I L7,be canceled. The university will remain open for administrative operations.
There will be an additj-ona1 universiEy statement presented today at noon.
classes will
A11 studenls, faculty, and staff are reguired tso stay where tshey are unEil police execut.ea planned evacuation. A phased closing will be in effect Eoday; further information willbe forthcoming as soon as police secure the campus.
Tomorror", there will be a university convocation/ ceremony at noon at Cassell Co]iseum. TheInn at Virginia Tech has been designated as the sit.e for parent.s to gather and obtaininformation.
From:Sent:To:Subject:
[email protected], April 16, 2007 12:42PMMultiple recipientsStatement by President Charles W. Steger
shooting at virginia Tech / statement. by President Charles W. Steger
The university was struck today hrith a tragedy of monumental proportions. There weretswo shoocings on campus. In each case, there were fatalilies. The university is shockedand horrified that this would befa1l our campus. I want to extend my deepest, sincerestand most profound sympathies tso Ehe families of these vj-ctims which incl-ude studentssThere are 22 confirmed deatshs.
we currentsly are in the process of notifyi.ng families of victims. The virgini-a TechPo1ice are being assisted by numerous other jurisdictions. Crime scenes are beinginvestsigated by the FBI, University Police, and State Police. we continue to rrork toidentify Ehe victims impacted by tshis Eragedy. I cannot begin to covey my own personalsense of loss over this senselessness of such an incomprehens ible and heinous act Theuniversity wilf immediately seE up counseling centers. So far centers have beenj-dentif ied in Ambfer ,fohnson and the Cook Counseling Center to work with our campuscommunity and families.
Here are some of the facts we know:
At about 7:15 a.m. this morning a 9L1 call came to the University PoLrce Departmentconcerning an event in West Amber Johnston Hal1. There were multiple shooting victims.while in the process of investigating, about tswo hours later the universj.ty receivedreportss of a shooting in Norris Ha1l. The police immediately responded. Victims havebeen transported to various hospitals in the immediate area in Ehe region Eo receiveemergency trealments .
We will proceed to cont.act the families of victims as identiti.es are avail-abl-e.
A11 cfasses are cancelled and the university is closed for the remaj.nder for the today.The uniwersity will open tomorror,,t at 8 a.m. but classes wi-l1 be cancelled on Tuesday.The police are currently staging the release of people from campus buildings.
Famj-lies wishing to reunite with tshe students are suggested to meet at the Inn atVirginia Tech. We are makj-ng plans for a convocation tomorrow (Tuesday) at noon atCassell Coliseum for the university cornmunity to come together to begin !o deal withthe tragedy.
-,',*l,ld*i,,.., :,,.i,r-*;jtnjr..,t,r,.,. " t. ,,hc., {str{'i.sLriaataigiar*lil
From:Sent:To:Subject:
[email protected], April 16, 2O07 4:31 PMMultiple recipientsCampus Update on W Shootings
Virginia Tech remains closed on Monday, April 16, 2007. Vehicular entrances Eo campusare severely restricted tso essential personnel on1y. Additional, security remains oncampus as the inwestigation continues.
Counselj-ng assistance for students in available a! WeEt Ambler ifohnston and McComasHall- until 9 p.m. tsonight. students are encouraged to utilize these services.Counseling for faculty and staff is available at the Bowman Room in the Merriman Center(athletic complex) . Student may also be cogether at the Old Dominion Ball-room atScruires Student Center.
The university will also close on Tuesday, April 17for work. classes will be canceled,
Essential personal are to report
A public aathering will be held Tuesday, April 1? at cassell Coliseumchange from the originally scheduled 10 a.m. gathering) .
A11 students are urged t.o contact their parents as soon as possible !oindividuals are safe.
a! 2 p. m. (a time
1et them know
Scudents, faculty, and staff who may hawe any information related to the incident atwesc Amber Johnslon HaII and Norris HaLl are encouraged to go to the Blacksburg PoliceDepartment to make statements, or call 540-231-TIPP (8477) , or 231-64a1
Parents with concerns
Indj-vj-dua1s in j ured in
are asked to cal-I the Dean of Students Office at 540-231-3787
the Ewo shootinqs hawe been t.aken to area hospitals
fl Statement by Sun-Kyung Cho,Cho, on behalf of herself and
1 Every day since April 16,pray for students
fl Ross Abdal lah Alamedd.ine ,
fl Brian Roy B1uhm,.
4/20/2007
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fl On behalf of our family, we are so deeply sorry forthe devast,ation my brother has caused. No words canexpress our sadness that 32 innocent people losttheir lives this week in such a terrible, senselesstragedy.
1
fl We are heartbroken
fl
fl We grieve alongside the families, the Virginia Techcommunity, our State of Virginia, and the rest of thenation. And, the wor1d.
my father, mother and I
, Page2of4
q Ryan Christopher C1ark,
IT Austin Michelle Cloyd ,
IT Matthew Gregory Gwal-tney,
fl Cait.lin Millar Hammaren,
fl Jeremy Michael Herbstritt
fl Rachael Elizabeth HiIl ,
T Emily Jane Hilscher,q Jarrett Lee Lane ,
!| Matthew Joseph La Porte,
fl Henry J. Lee,
!| Partahi Mamora Halomoan Lumbantoruan ,
f Lauren Ashley McCain,
tl Daniel Patrick o ' Nei I ,
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fl Mina1 Hiralal Panchal,
fl Daniel Alej andro Perez,
fl Erin Nicole Peterson,
$ Michael Steven Poh1e , Jr. ,
!| Julia Kat.hleen Pryde,
fl Mary Karen Read ,
fl Reema Joseph Samaha,
4/20/2007 "",;ffi
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V'laleed Mohamed Shaa1an,
Leslie Geraldine Sherman,
Maxine Shelly Turner,
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fnstructor Christopher James Bishop,
and Professors .foce11me Cout,ure-Nowak,
Kevin P. Granata,
Liviu Librescu and
G. V. Loganathan.
Page 3 of4
fl We pray f or their f ami l ies and l-oved ones who areexperiencing so much excruciating grief. And we prayfor those who were injured and for those whose livesare changed forever because of what they witnessedand experienced.
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fl4/20/2007
these people had so much love, talent andoffer, and their l-ives were cuL short by aand senseless act..
humbled by this darkness. We feel hopeless,and l-ost. This is someone that I grew uploved. Now I feel- Iike I didn't know this
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fl we have always been afamily. My brother wasstruggled to fit in. We
that he was capable of
Page 4 of 4
close, peaceful and lovingquiet and reserved, yetnever could have envisioned
so much violence.
Il
fl He has made the worldnightmare.
fl
weep. We are living a
![ There is much justified anger and disbelief at whatmy brother did, and a l-ot of quest ions are l-ef tunanswered . Our f ami Iy wi l- I cont inue to cooperatefully and do whatever we can to help authoritiesunderstand why these senseless acts happened. We havemany unanswered questions as well
fl
fl Our family is so very sorry for my brother' s
unspeakable actions. It, is a terrible tragedy for alIof us.The information concained in this communicaEion is intended for the useof the designaled recipients named above. If the reader of thiscommunicatsion is not the intsended recipient. you are hereby notif j-ed
that you have received tshis communication in error, and that any review,dissemination, dislribution or copying of this communication is stricclyprohibited. If you have received this communication in error, pleasenotify The Associatsed Press immediately by telephone aE +I-2L2 -521-1898and del"ete tshi6 emaj.l. Thank you.I I P_US-D ISCl
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Elue Ridge Copier 909 Iowa street salem vAFood L,ion 1413 North Main street Blacksburg VAFood Lion 801 Hethwood Boulevard Blacksburg VA
24\53240 60240602 406024060vA 24012
vA 2406024060
HardeesHardeesIlardees
13L1 south lltain Street Blacksburg vA904 Prices Ford Road Blacksburg VA103 Roanoke scree! Christiansburg
Church of God Pearisburg vAKrogerKroger
903 University City Blvd B Iacksburg1322 South Main Stree! Blacksburg VA
Trade winds 5500-106 Atlantsic Springs RoadSalvation Army 760 Roanoke SereetBuffalo wingsSouthern Bapeist ConferenceFood L,ion Village Oaks Shopping CIr Radford
RaleighChri s t iansburg
NC 21616vA 24073 <==Huge support
vA 2240L
McDonaldE 110 Turner Street Blacksburg VA 24060Do1lar General Main Street Chrigtiansburg vABritt Chrysler Jeep 3427 ,!ef f erson Davis HighwayCarol Lee Donuts 1414 North Main Street Blacksburg
Subject RE: Summary of conversation regarding resolutions
Kim
All of this is consistent with our conversation of yesterday. I understand the concept for the
reception in September and I believe that the approach suggested will work even in view of the
large number of honorees.
I look forward to hearing the recommendations on the items for which some f9l!ow--uq jsrequired. For your information, my avoids over the next several months are July 19'22, July 26
to Aug. 6, Aug 10-12, and SePt. 25-30.
It gives me great comfort that we now have a plan to provide this tangible recognition to thosewho have done so much for Virginia Tech.
Many thanks.
Jake
Jacob A. LuE lllTroutman Sanders LLP
Troutman Sanders Building
1001 Haxall Point
Richmond, Virginia 2321 9
Direct Phone (804) 697-1490Direct Fax (804) 698-6014
---Original Message-----Frcm: O'Rourke, Kim [mailto:[email protected]]Sent Tuesday, JulY 10, 2007 10:57 PM
To: LuE, JakeCc: Steger, Charles; [email protected]: Summary of conversation regarding resolutions
Jake:
As requested, here is a summary of our conversation this morning regarding the five
7t1v2007 ory
Message Page2 of3
resolutions of appreciation and what has transpired since then'
1. Resolution for the Governor and the Panel. Copies (i.e., originals) will be presented
by Rector and President to the Governor and to Col. Massengill. S-eparate meetings will
bi; planned with the Governor and with Massengill. S9nd.V in our office willwork on
datbs. We already know that the Governor is not available to attend the Richmond Hokie
Club Kick-off lateithis month. Regarding the date for the presentation to Massengill,
Charles would like to do this early in August. Larry recommends waiting till after thepanel's report is issued, even though the presentation would be private.
2. Resolution for Students. Zenobia is checking to see if any group other than Hokies
United and SGA should receive a copy (i.e., original). Resolutions will be presented to
SGR pt"r. and head of Hokies United (plus anyone else Zenobia identifies) at August
BOV meeeting.
3. Resolution for Law Enforcement and Emergency Response groups'
4. Resolution for the Greater W Community
Let me discuss 3 and 4 together. As I explained, we are planning an event on
September 10 at The lnn from 5 to 7 p.m. (to which you are invited) to honor all
EXTERNAL law enforcement and emergency responders as well as community groups
that provided assistance in various wayi-about 130 organizations. You had suggested
sending the resolutions with the letters of invitation; you felt that having presentations.
made t6 130 organizations in attendance would make the ceremony extremely long. I
discussed with bharles and Larry separately. Charles preferred to have the certificates
or resolutions (keep reading - this wiil be clarified) set out on a table for the attendees to
take with ttremi Ouiing the ceremony, the name of each organization and attendees
would be called out, ind the honorees could wave (since this is a reception, they will
already be standing--we'll work on the mechanics of this). We had already prepare!- - -
tetters, wnicn are rEady to go out-and Larry would like to proceed with the mailing ASAP
because the letter also series as a thank-you note (the letter would have to be delayed
if we enclose either certificates or resolutions). Larry thinks we should proceed with
plans to have certificates prepared for each organization, which they can pick up at the
ceremony; he pointed out-thdt everyone wants to hear their name announced and to
leave witir'something in their hands. He recommends that the BOV resolution be sent
separately with a cover letter from you (which, again, we can prepare), and that the BOV
resolution only be sent to those groups specifically named in the resolution.
5. Resolution for Administration, Faculty, and Staff. Copies (i.e., originals) of the - --resolution will be sent to Steger, McNamee, Hyatt, Faculty Senate President, and Staff
Senate president along with-a cover lefter from you. Each letter will also specify which
otf,ei peopte are receiiing copies of the resolution. We'll write letter for you'
Please let me know if anything is unclear or if you have any concerns or objections'
Kim
, rll2007
Page 3 of3
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This e-mail communication (including any attachments) may contain legally privileged and confidential information intended
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r.rr'ugr -a delete it from your ryrte'm. Any unauthorized reading, distribution, copying or other use of this communication
Our responsibilities are manifested in doing what rve do best. We are a universif. We
are Virginia Tech. We are immersed in a special s;:here of American society - the sphere
of learning, discovery and engagement. Thes€ are more than mere words. This is what
deftnes us. This is what drives our spirit. This is r.rhat drives oLu quest for knowledge ---knowledge for knowledge sake, knowledge to undcrstand ourselves and the world around
us, knowledge to improve our own well-being, and knowledge to improve every facet of
life on the planet.
Hffi
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;
;
Virginia Tech ranks among the nation(great academies. April 16th cannot change that. It
is important that we tell the world our story. IndeeC, if there is one thing that sets us
aparl from other large American universities, it is c ur sense of family. Last week proved
that. Over the years people have told us, we act anl feel much smaller than our large
numbers would otherwise reveal. Call it a Hokie Spirit - call it a deep sense of caring -call it a love for each other.
We have seen the world respond to our spirit with r:ounlless expressions - large and small
--- a worldwide moment of silence at noon April 2tt'l' or an impromptu student memorial
of 32- and now 33 -- Hokie Stones on the Drillfietd. Donning the orange and maroon in
all corners of the globe begins to memoralize the legacy of our lost friends and students.:
With these and so many other expressions, we not rlnly leave a legacy; we start fresh
My daughter has had death threats in reent monthi from a cunently enrolled student who also made suggestions of
[irii.g ofi"i "tJdents
discussed in attached lefter. Because of our experiences I believe I would be particularly engaged
i"'inE prr"g of reviewing on campr" policiesand legislation which. are relevant to on camPus safe$. I have sent a note
to Gov. Kaine requesting toGlni"fui"r"d by the corn'mittee you.asked him.to assemble for this purPose. As I mentioned
to him I have not discussed matters with the media or tawyeri. I believe that may be in the overall interest of the objec-tive
which is basically reviewing processes and making improvements'
I have a degrde in Mechanical Engineering from od,Dominion University, am employe! Uv tlre.lJo.rf{t.Naval Shipyard as
;E;g;#.g Fr"nning rvranagei and hive 3 daughters ages 15 (freshman Westem Branch High School)' 19 (fteshman
VCU), and 21 (Junior Va Tech).
Please contact me and let me know.
vrlSteve Erickson (757) 650-1569 any time
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April 18, 2007Virqinia TechOfFrce of the PresidentDr. Charles W. Steger
Dear Dr. Steger,
First l'd like to offer condolences as I am sure )ou are having a very tryrngtime and I wish you well in being capable enough to handle the stresses andmaking hard decisions. Second, I tvould like to share myfirsthand concemswith campus safety (stalking in particular) and'l vrould like to speak with thecommittee being appointed by Governor Kaine on this subject and harcnotified his office of myrequest based on myfamily's experience at MrginiaTech.
My daughter dated another student in September whom she was introducedby a mutual acquaintance. She didn't like his occasional verbal assaultsand tried to break off the dating gentlyand then more forcefully (in writing).He then stalked her, threatened to kill her and made comments suggestinghe might kill other students. When it escalated once again following springbreak she sought university help in the matter.
My daughter was stalked for a period beginning in the fall of 2006 andcontinuing until January30, 2007 when she took the matter to the \Arbmen'sCenter, and was referred to the Mrginia Tech Police and the BlacksburgPolice Department. An anest was made January 31't on violations ofVirginia penal code 18.2-60.3, Stalking. The criminal trial is lvlay 3d. Theunivcrsity began handling the matter as a regular.Judicial fffairs hearingwhich was eventuallyconducted on February22no. An interim suspensionwas not pursued bythe administration. When I pressed the matter luastold the reason was.he was not considered a threat is because he didntspecify how and when he would kill my daughter or others. I Wsh to sharethe experience with the you because I believe there are many areas ofimprovement needed and would like to share those with you in order thatthey may be implemented.
In particular, there are tuo aspects of the threats that merit e>amination. Theinitial crime of stalking and verbal assault. And the yet to be carried outthreat of violence against my daughter and other students. The judicialprocess and university handling seems to hare focused solely on whetherthe stalking and verbal assault crime vrould aqain be committed, not whetherit had occurred. This is inconsistent with the definition of stalking in theStudent Code of Conduct, and further victimized my daughter as vrell asempowering the perpetrator to continue his aggressions touards women.
The hearing date w:.rs unreasonably late and was chaired by a studentpanel. The Student Code of Conduct is clear and the er,idence wassubstantial in suggesting immediate action uas warranted. I sharedconcerns with Dean of Students (Brown), VP of Student Affairs (Hykes),Judicial Affairs (Williams). Your administrative staff that handled the matterappear to have made judgement as to the student's mental state without amedical evaluation. Further, none was pursued as far as I knowand lack ofpursuing it was explained to me as not Wthin university rights nor deemednecessary. In fact the bulk of pur staffs focus was on getting my daughterinto counseling and treatment, not the student uith the deranged ideas in hishead.
During the hearing, my daughter's advocate from the Women's Centeroffered consolation and support. The student brought an attorney I wasnot able to observe the proceedings, but in general mydaughter got a strongdose of what she shouldn't have done. I had prepared myself and mydaughter to understand the punishment rrould likely be a warning. Insteadthe panelfound the student'hot responsible". Most reasonable people wouldclearly see the violation of the stalking policy, but the basis uas explained bythe administration as relernant to wtrat the panel thought might happen in thefuture. The charges they were hearing were for actions already committed.Had l understood your panel would be putting mydaughter on the defensethere would have been a lawyer present to represent her.
In summiry , familiarization with stalking lauc seems inadequate. The victimis not respohsible for the attacks. The university handling of the matter didnot take an adequately protective stance in my daughte/s welfare aside fromthe truly wonderful help from the Women's Center. The policies in theuniversity guidelines may not have been followed or perhaps do not establishappropriate level of concern pending a psychiatric evaluation. The hearingprocess itself needs improrement. The university's ability to act oninformation may be hindered by inadequate legal requirements. The policies'regard for victim's rights seems secondaryto the rights of the accused. Theoverall process left me rrrondering how anyone could conclude the studentwhose actions prompted all this could be found 'Not Responsible" forStudent Code of Conduct violations.....who exactly is responsible when onestudent threatens to kill another.
Respectfully,Steve Erickson
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CALL TAKEN BY LTNIVERSITY RELATIONS
Name ilor rth t Ahefrel\
Affiliation
8oT-a tx(7Telephone
Question orConcern
./' t - 2,ou,, 5-'10 ^07 ti*, f ) oQ f in
Referred to
Hincker
From:Sent:To:Subject:
Abernathy, Dorothy [DAbernathy@ap org]
Wednesday, MaY 30, 2007 11:42 AMHincker, LarryRE: AP seminar at Virginia Tech?
Larfy,
Do you think at this Point we can begin working to line up speakers fot Jul-y 24?
Thanks.
DorothY
-----original Message-----From: Hincker, Larry Imaitto: hinckerG exchange ' vt ' edu]Sent: Friday, MaY 25t 200'1 1:08 PM
To: AbernathY' DorothYSubject: RE: AP seminar at Virginia Tech?
Dorot hy,
I'11- have soneone start fooking into gettang a
student center or in the Conference Center forpeople, I'11 turn it over to you to finafize'
Larry HinckerAssociate Vice President forUniversity RefationsVirginia Tech314 Burruss Hal- l-Bl-acksburg VA 24061540 231,5396hinckerGvt . edu
room for you, at no cost, either at theTuesday JwIy 24. Once I get contact
-----Originaf Message-----From: Abernathy, Dorothy [mailto: DAbernathyG ap. org]Sent: ThursdaY, MaY 24, 2007 8:08 AM
To: Hincker, LarrYSubject: RE: AP seminar at Virginia Tech?
Larry'
Thanks for getting back to me.
Mid July is pretty bad for me. I'rn traveling July 17 through 23, and I have a corunitment
in Richiond tn .rury 26. July 24 or 25 could probably work. rf the seminar was much sooner
than that' we woul-dn't have enough time to plan for it'
I look forward to hearing from you. Have a good weekend'
Do rothy
-----nri oi na l Messaoe---v!+Yrr!vt
Fron: Hincker, Larry lmailto: hincker@ exchange . vt ' edu]Sent: WednesdaY' MaY 23, 2001 5:28 PM
To: AbernathY, DorothYSubject: RE: AP seminar at Virginia Tech?
Dorot hy
I am heading down the road to another.. ' somebody else is driving" "and1
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V/Ar*/-/^?/-'
il*f,r.q.r,,r{tP!-,r 1. l':', .
Larry. HinckerSent from ny Goodlink synchronized handheld
-----Orj-ginal Message-----From: Abernathy, Dorothy [mailto: DAbernathy@ap ' org]Sent: Thursday, May 1l , zOol 06:36 AM Eastern Standard Time
To: Hincker' Larry
note.
Yes, 1et me work on something'Mid lulY rnight work '
Larry
I can get caught up this weekend and look at some dates '
RE: AP seminar at Virginia Tech?
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Thanks for remembering me ...
I,m familiar with the Inn and Conference Center. However, Virginia APME has virtually no
money in the bank account. we were hoping we cou.Id just borrow a room free of charge ' IdoubL that woufd be possibte at the rnn and conference center. Am I w.rong?
I'm sure you do need the vacat.ion. we have some flexibility on the tining' we woufd be
interested in hearing what it was like working with the rnedia' You could critique themedia from tnat persiective. we did a similar session after the sniper trials, and the Pro
from Virginia eeich offered a valuabLe perpective' What do you think?
If this doesn't work, I'11 pursue some other .ideas, includi-ng those you suggested' I know
Wat Hopkins. we serve toget-her on the board of the Virginia Coalition for open Government'
Thanks for getting back to me so quickly'
Dorothy
Sent from my Goodlink Wireless Handheld (www'good'com)
-----Original Message-----From: Hincker, Larry lmailto: hinckerG exchange ' vt ' edu]Sent: Wednesday, May L6, 2OO'7 09:34 PM Eastern Standard TimeTo: Abernathy, DorothySubject: RE: AP seminar at Virginia Tech?
Hi Dorothy '
First, you don't need to introduce yourself to me, You are we1.I known around thestate,...and likety been in your rofe as long as I have been in mrne'
of course you, re wel-come on the campus. The Inn and conference center are perfectlysuited for this. It,s a full service hotel and conferencing facility. Bob Muse ls my
point ot contact over there'. '231 8000. This was the same location that served as headquarters during the Apriltragedy. The media operations were in the adjacent afumni center'
Regrettabfy (or maybe not, I really need some tine off), I will be on vacation the }astweek of July and first week of August. Even if I were here, I'd likely not be much hefponapanel.abouttheperfornanceofAmericanmedia.Although,Iwasatthecenterofthestorrn', I never had rnuch chance to really review or read much coverage ' The pace was so
incredibly fast and the tension so high, I captured only small pieces here and there' Iil;;a-;;;b a paper in the way to work at 4 or 5 in rhe rnorning and fook only at the
Lreadfines. while in the Joint rnformation center, Ird try to catch something on the TV
only to be interrupted several times by someone asking this or that' or the phone
.i"6i"q, or runnin-g to the next rneeting' When we began after actionr.rri"r"6 - I cou.Ld remember hardly anything of the week '
&
I was so involved investigating'feeling an overpowering sense ofend.,..tota1 exhaustion...that Ifollowing the mediareports '
Corrine wilf be greatdetached PersPective.
Finally, I would also recommendof Communicati-ons . . .the academicdepartment such as Wat HoPkins'other ways.
Rega rds
Larry
Larry Hincker
Associate Vice Presi dent
University Relations
Virginia Tech
314 Burruss Ha]1
Bfacksburg. VA 24061
540 231 5396
hinckerGvt . edu
Frorn: Abernathy/ Dorothy lmaifto: DAbernathy@ap ' org]Sent: Tuesday, MaY !5, 200'7 10:10 AM
To: hinckerGvt. eduSubject: AP seminar at Virginia Tech?
Lar ry,
getting facts, writing statements, writing speeches'Io"s "ot.t.d with rat^r nerves r and f inally be week'sreal-ized I missed the story from the outside ' I wasn't
touching base with Rachel Holloway, who is the dept headunit. She may be able to recommend peopfe within her
who could sit on the panel. Let me know if I can help in
Although she was running with me, she 1ike1y will have a more
' 14* ,r.Ne - rhrafrF*biil{dlr}.,. I 3ir', . :"*at*5*liridt||i&.a
Irm Dorothy Abernathy, the AP bureau chief for Virginia and West Vi-rginia. I am part of anorganization cafled Virginia AP Managing Editors that puts on annual training seminars fori ournalists.
Werd like to have a seminar that reviews coveraEe of the Virginia Tech shootings and talksabout lessons learned. The committee wants to have this semj-nar at Virgj-nia Tech. (We
generally have our seminars on coffege campuses, although usually closer to the center ofine state. In the past we've been at Mary Washington, Virginia' JMU, Washington & Lee,William & Mary and Lynchburg CoJ"Iege. )
WoutC it be possible to use a room on campus with wireless or highspeed internet to hold a
day-long seminar? We generally start at 9 a.m. and wrap up no later than 4. We like toprovide boxed lunches and some beverages.
The dates we're looking at are July 31 and Aug. 8, but we have some flexibility if thosedates don't work. We thought those dates might appeal to you because both are before thebeginning of the f a.l-I semester.
One thing we'd iike to do is set up a panel of people from outside of newspapers who coufdgive their perspectives on how the media did on the story' Would you be willing to be on
itris panel?- We're afso planning to ask the major of Blacksburg, a newspaper reader,Corin-ne Ge1ler and the student government president. This would be our opening panel ofthe day, so it would start at about 9:30 a.rn. We are hoping Fredericksburg Free Lance-StarEditor Ed Jones will moderate.
We would then like to have a panel of editors tal-k aoout some of the difficult decisionsthey made in the course of th! coverage - such as whether to run the pictures that Cho
submitted to NBC.
Finally, in the- L-I^ €-^f^r i^ct ,JI\j !oeLv! r1r
afternoon, we'd like to have a sesSion on internet research since that was
this story.
Thank you for considering my reguest. Wouldtoday? We can't contact any other potentialfor the seminar.
Thank you.
Dorotl.y
it be possible to get an answer by a week fromspeakers until we can firm up a time and place
The information containedrecipients named above. rf
in this communication is intendedthe reader of this comlnuni-cation
for the use of the designatedis not the intended reciPient,
lar .{!L*'*r,,:ie{gn&,..r,,,,r ,. r, i ---....;."..*diryg|I
.i..,,', are herebv notified that you have received this corununication in error, and that anyJvu qrv
ierriew, dissernination, distribution or copying of this communication is strictlypiorriuitea. rf you have received this communication in error, p.Iease notify The Associated'press inmediately by tetephone at +L-212-62L-I898 and del-ete this email. Thank you.
trP us Drsclmsk-dcEc60c6d2c3a64 38 fOcf4 67d9a4 938
have rqiewed this doanmenl and confhm lhe inforinalion is true and acatrate. I have read, understand and agree lo abideby atl guidelines and policies applicable to this evenL I agree to pay all cltarges stated. I understund that additional chargesnay applyfor any request, change and/or addition made after this date.
Signalure
Selup lrsrruclrors lr rernet COrnection '"q .esled.
O-bs Equlpmont {4}
Johnston SC 102
Johnston Student Contern * Johnston - Active Ethernet Connect on
Cllent will bring own computer projector.
1.00 EA
Tuo o712412007 ba:6ii AM . oa:go pN
8.50
Vrrgrnia Tech. I:ve (10). 06/1112007 11:56AM
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VTRGINIATECH@EDAND, /LOOKING AHEADBurke lohnston Student Center
T,fii;,y;;fo"n9;30 a.m. - REGISTRATTON
9:50 a.m. - OPENING REMARKS - Blacksburg Mayor Ron Rordam
10-11:45 a.m. - CAMpUS AND COMMUNITY PERSPECTIVE
Moderator: Mike Harris, sports editor Richmond T_D
Panelists:
. Larry Hincker, VA Tech spokesman
. Corinne Geller, Virginia State police public Relations Manager
Adeel Khan, virginia Tech Student Government Association president
' Bob Spieldenner' Director of pubric Afrairs, virginia Deparhnent ofEmergency Management ,-v'c'ruurrr
1l:45 a.m. -12:45 p.m.- LLTNCH
speaker: Roland Laz'enby,virginia Tech joumarism professor and former RoanokeTimes police reporter who is writing a uoot< with students uu""t rrr" vi[r"ia Techtragedy, due out this summer, tentatively titled April 16: Heartbreak in Eiacksburg andpublished by Plume publishing.
12:45-2 p.m. - FROM THE EDITOR'S PERSPECTIVE
Moderator: Joe Stinnett, managing editor, Lynchburg News and Advance
Panelists:
Robert Bowman, managing editor of Collegiate Times
Carole Tarrant, editor of Roanoke Times
'Iahnsloa
r
ffp"'"s*-;ffii'.
Denis Finley, editor of The Virginian-pilot
: Tom Kapsidelis, in-the-field editor for Virginia Tech story for Richmond Times-Dispatch.
2-2:75p.n.BREAK
2:15-3:30 p.m. - GoVERING THE sroRy FROM youR DESK oR coMpurER(How to use new Intemet resources to r€port breaking news - especially when the newsinvolves young people
Panelists:
. Christopher Riner, online director of Collegiate Times
. Jennifer Jiggetts, intem for Landmark communications. owner of rheVirginian-Pilot and The Roanoke Times.
To register contact Joyce Dewitt at 804-643-6646 or e-mail at [email protected] before7-19-07
Virginia Tech NewsFriday, Apnl27,2OO7atactisOuig torecast for Apr 27: Likely moderate rain showers, Hi: 67'F Low: 47oF
WE ARE TT{E HOKIES. WE WILL PRCVEN.
April 16 tribute website I Hokie Spirit Memorial Fund
Detailed list of resources for faculty, students, staff , and tamilies
lnformation line - Dean of Students Ofiice: 540/231-3787
History prolessor dlscusses his "Cradle ol America" book andfour centuries of Vlrglnia history
Peter Wallenstein, professor of history, is the author of the newlyref eased Cndle of America: Four Centuies of Virginia History. Hear apodcast of Wallenstein discussing the tirst modern history of Virginiaauthored by a historian.
Read Full Story
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Latest News I
04.27.2007Professor's Arbor Day speech willcelebrate Marion Va. "Crylng Tree"
u.27.2007Creehan named director of the Center forHigh Performanc€ Manulacturlng
a.26.2007Engineerlng str,rdents provide $105,000endowment for design teams
04.26.2007Deot's Place awarded prestlglous GoldenCup award
u.26.2007Instltute for Cultural Policy and Practicecontlnues partnsrship wlth Ans Councilof New Orleans
M.25.2007Mefford, Artis named 2007 Graduate Man
Carrpus Notices
Civll and Environmental E
universlty communlty to rFriday
Power plant stoam tunnelcause traffic interruPtions
Human Resources oflerschlldren about the traged'
Graduate Ombudsperson
Univerelty Llbraries seektarchlvlng trlbutes and m€
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@ 2007 Virginia Polytechnic Instituto and S'tate University
Hinckerft
From:Sent:TorSublect:
April 1-3' 200?
Because of a bomb threat, virginia Tech is imrnediately closing the following threebuildings: Torgersen, Durham, and Whittemore halls'
Classes in these three buildings are cancelled for the remainder of the day'
The three buiJ-dings wiIl remain closed until further notlce'
Traffic wilf be restricted on campus roadways including the Alumni Malf'
Activities schedufed in these buildings for tonight and this weekend will be rescheduled'Go to www.vt. edu for further information'
All faculty, staff, administrators, and graduate students. who work in Torgersen' Durham'
and whitternore haLls are asked to immediitely report to the Burruss Hafl Auditoriurn forfurther inforrnation.
Bfacksburg Transit will also be rescheduled. Look for further information'
Zock - sorry to foke all week in getting bock to you. (orientotion endedyesterday - yippee)
T agree with Dione's suggestion to encourageo syf lobus stotemenf oboutclossroom behovior.
This off ice, along with Judiciol Affoirs, is committed to design o "clossroom
behovior" website os o resource f or foculty ond stoff. We storted thisproject 2yeors ogo, but hod to concel due to theoffice nome chonge. (we
hod printed "re-positionol" stickers for foculty qnd stoff with the website,but it soid "f rom the Deon of Students Office" , so we hod to void the whole
thing)
Fronces Keene, Director of .Tudiciol Affoirs, ond f met ?ecently with Ellen
ond Debbie ond ogreed to put this project bock on the front burner. Weshouf d be oble to hove this up ond running by the end of fof l semester.(moybe sooner)
f hove filledin some blonks for you in your droft. My thoughts orehighlighted in red. Some need to be reviewed by Fronces Keene ond some by
Debbie Morgon.
Debbie hos been looking ot websites from other schools os well.
I suggest onother meeting to include: You, me, Debbie Morgon, EllenPfummer, Dione Zahm, Fronces Keene, ond Lucindo Roy. (Lucindo is
6/2212007
RE: rWorkplace Violence Page2 of3
interested in ossisting, os she deolt with o diff icult cose spring semester)It would be smort to include reps from foculty senote ond stqff senote os
well.
Hoving soid oll thot, I om on vocotion for the next two weeks. Perhaps we
could oll meet ea?ly September to broinstorm q plon of oction. f om hoppy tocoordinote o meeting dote ond time from this off ice if you'd like.
This is much needed ond f look forword to o coordinoted plon. Thonks.
, I've copied this note to Tom Brown, since I will need his input to complete the attached draft (behavioral misconduct).
, Tom, at our most recent workplace violence meeting, it became clear that violence in the classroom needed to be added as a
': focus in emergency preparedness plaruring. To this end, I've gleaned what I could from the web (sparse, but what I found wasuseful) and consolidated the information into one document. The sections with which I need assistance are highlighted.
Diane, as a teaching faculty member with great experience in this arena, I would definitely appreciate it if you would reviewthis document and advise if you have additions, corrections, or modifications
Once we have a fmal draft, I will add this infonnation to the departmental emergency planning guidelines and theinformational brochure that we are developing for lechrers and TA's. It is our plan to distribute this information to allpersons teaching class this fall. Unfornrnately, without some generous scripting (which is not my expertise, and for which Idon't have funding), we won't be able to provide building plans with evacuation routes individualized to each person'sassigned classroom.
Finally, College Administrative Publications provides a great fictional case study (also attached), and I think it would be veryhelpful to use something similar in training.
Many thanks, and I look forward to receiving your comments.
, Per our conversation this moming, I am providing a link to the departmental emergency planning website, which includes atr least basic information on workplace violence. htlp/rarrv,phs-i.yt.gdlllP[ognlus{QSDiEruergqlqy7-o
6/22t2007 .,'-urs -
RE: Workplace Violence Paee 3 of3
2 OPI aunjog'O--Ljntrqdu sllor.httn
Within the departrnental planning document (http://www.ehss.vt.e_du/Programs/OSD/VTEPG/VPI3/index.htm) there is ashort section in Appendix 5 that deals with workplace violence response. ln reviewing the explanatory text at th€ front oftledocument, however, I now realize that I need to expand this section to include a better overview of workplace violenceprevention, and I will begin working on this immediately.
At the very end of Appendix 5, you will find the short summary of emergency considerations for lecturers and TA's. Per ourdiscussion, I will expand this section to include workplace violence response issues.
If you have any comments or suggestions for the planning guide or website (links, other information that should be included,etc.), I would welcome your input.
Many thanks,Zack
6/22/2007
Responding to Behavioral Misconduct in the ClassroomWhom do I contact to discuss a particular case of classroom misbehavior?
Contact the Student Life ffice a|231-3787 or via e-mail at Facultyshould feelfree to make contact at any point in the process of trying to deal with adisruptive or disturbing classroom situation. lf you are confronted with a violent orpotentially dangerous situation, do not hesitate to call campus police first (911).
Whom do I contact to arrange a presentation fior my department or teachingassistants on this topic?
Student Life Office offers train on the services the which include
. The Virginia Tech Police Department offers training on (...)
. Environmental, Health and Safety Services offers training on emergency responseplanning, which includes an ovbrview of workplace violence prevention.
ffiat behavloml ]€aponsibilities do studcnts have in the classroom?
All students are expected to conduct themselves in the classroom "in a mannerconSistent with the university's function as an educational institution". Any conduct thatinterferes with university teaching, research or administration is subject to possibledisciplinary action.
What authority do faculty have in the classroom?
Faculty have the authority to regulate behavior in their classrooms and to referviolations of reasonable requests to the Office of Judicial Affairs for possible disciplinaryaction.
Gan a student be excluded from a class for violations of behavioral rules?
Yes. After putting the student on notice about the objectionable conduct involved andgiving the student the opportunity to respond (which may include an opportunity toconect the behavior), a faculty member may exclude from his or her class any student,either temporarily or permanently.
Are there procedures that must be followed in order to exclude a student from aclass for behavioral reasons?
Yes. Students must be given notice (either verbally or in written form) of the reason fortheir exclusion. Then the department chairperson must be notified so that he/she canreview the matter. lf the student is being permanently excluded, the dean or provost ofthe college must also be notified. The misconduct and subsequent steps taken shouldthen be reported to the Director for Judicial Affairs.
,,.,,,.i{ryii*",
Gan students appeal faculty-implemented discipline?Yes. A student may appeal by submitting a written statement of appealto thedepartment chairperson along with a copy for the dean of the college. The chair maychoose to either respond to the appeal him or herself, or refer the matter to the (. . .) foran advisory opinion.
lf I refer classroom behavioral misconduct to the OfFce of Judicial Affairc' whatwill happen?
It depends. The incident may be handled either formalfy or informally, depending on thecircumstances and the wishes of the faculty member. lf an informal resolution is
requested, the student may be required to meet with the Office of Judicial Affairs todiscuss the behavior and may receive a verbal or written warning. lf a formal resolutionis requested, the case may be referred to the (...) which may recommend sanctions upto and including dismissalfrom the university.
What are some of the most common campus-wide policies that may apply toclassroom misbehavior?
. Physical abuse, violence, threats of violence, or conduct that threatens the healthand safety ofothers
. Sexual harassment or stalking as defined by campus policy
. Obstruciion or disruption of teaching, research or administrationo lntimidation, harassment, disorderly and/or lewd conduct. Participation in disturbance of the peace or unlawful assembly in a classroom. Failure to comply with the directions of an instructor acting in performance of his
or her duties, including failure to provide identification upon request
What Should I Do lf Violence Occurs in My Classroom?Fights
a
a
Do not physically get in the middle of a fight or try to restrain fighters.Disperse student spectators away from the fight.Use your best authoritative, loud voice to let the fighters know you are there andyou want the fight to end immediately. You may use commands such as: "Breakit up. Stop right there. Everyone back off. Move away from each other, now!"lf you know the names of the fighters, call them by name.Take time to analyze the fight. You need to know if the fight just began, is itwinding down, who is the aggressor, etc.Obtain additional help from other teachers to stop the fight.
Where can | ftnd the official campus rules that define and regulate the
,*trffi*e.r*..r,
Gan students appeal faculQr,implemented discipline?Yes. A student may appeal by submitting a written statement of appeal to thedepartment chairperson along with a copy for the dean of the college. The chair maychoose to either respond to the appeal him or herself, or refer the matter to the (...) foran advisory opinion.
lf I refer classroom behavioral misconduct to the Offtce of Judicial Afiairs' whatwill happen
It depends. The incident may be handled either formally or informally, depending on thecircumstances and the wishes of the faculty member. lf an informal resolution is
requested, the student may be required to meet with the Office of Judicial Affairs todiscuss the behavior and may receive a verbal or written warning. lf a formal resolutionis requested, the case may be refened to the [.i.) which may recommend sanctions upto and including dismissal from the university.
What are some of the most common campus-wide policies that may apply toclassroom misbehavior?
. Physical abuse, violence, threats of violence, or conduct that threatens the healthand safety of others
. Sexual harassment or stalking as defined by campus policy
. Obstruction or disruption of teaching, research or administration
. Participation in disturbance of the peace or unlawful assembly in a classroom, . Failure to comply with the directions of an instructor acting in performance of his
or her duties, including failure to provide identification upon request
Where can I find the official eampus rules that define and regulate the
Fights
o
a
a
a
a
What Should I Do lf Violence Occurs in My Classroom?
Do not physically get in the middle of a fight or try to restrain fighters.Disperse student spectators away from the fight.Use your best authoritative, loud voice to let the fighters know you are there andyou want the fight to end immediately. You may use commands such as: "Breakit up. Stop right there. Everyone back off. Move away from each other, now!"lf you know the names of the fighters, call them by name.Take time to analyze the fight. You need to know if the fight just began, is itwinding down, who is the aggressor, etc.Obtain additional help from other teachers to stop the fight.
Glassroom Conf,ict
' Do not raise your voice.. Try to remain calm and rational.. Do not touch an agitated or angry student.. Try to keep the student seated. In many instances, this is impossible. You can
only suggest the student remain seated so that he or she might explain to youwhat is wrong.
. Be reassuring to the student as well as to the rest of the class. Explain theimportance of protecting every student's right to leam. Talk about options forresolving the conflict.
. Send another student for help if possible. The student should be told to go to thenearest office to summon assistance by calling 911.
Verbal Threats
. School executives need to evaluate how serious a threat is to school safety. lfdetermined very serious, then suspension or expulsion may be the bestaltemative. Contacting police officials may also be appropriate.
. Threats should not be taken lightly or brushed off, however, do not show fear.The threatening individual usually looks at the person they have threatenedcarefully for traces of fear or shock.
. Steps should be taken to protect themselves, such as isolating the threateningindividual or calling in additional staff and security.
. In some instances crisis intervention rnay be an appropriate response to astudent who has made a threat. The Student Life Office should be contactedimmediately if you feel this is action is warranted.
. Utilize the buddy system, which teams potential studenVteacher victims withother students/ teachers, to minimize the risk of assault on campus.
General Recommendations
. Make sure you are familiar with the evacuation routes and the location ofemergency equipment, such as fire alarm pull stations, in every building you visiton a frequent basis.
. Check to see if you have cell phone reception. lf not, identify the location ofgeneral access or emergency phones.
l,n .'llir"..
Page I of2Vireinia Tech News
Owczarski, Mark
From: VirginiaTech News [websupport@vt'edu]
Sent: TuesdaY, APril 24,2007 8:02 AM
To: Owczarski, Mark
Sublect: Virginia Tech News
Upcoming Bvents
Tuesday Aqril 24' Ail daY
Summer Sesslon Reglstration
Saturday APril 28' 8:00 Pm
ftew nivei Valley Symphony Spring Concert
Sundav APril 29, 1:00 Pn- 3:00 WViroinia Tech Police host Breast Gancer
To: Woodard, Linda; Hincker, Larry; Slaughter, Theresa
Subjecfi RE: Counseling Session
All - | contacted Valueoptions this evening. They have not been able to reach Wanda at this time. They willcontinue to try to reach her this evening.
Theresa, please pick this up in the morning as Linda and I will be at the call center. I was working with PamSobek at VO this evening because Rachel was not there. You can contact Rachel in the morning to see what hastranspired. I will also be checking my voicemail to see if Pam calls me back this evening.
Pat
From: Woodard, LindaSenE Monday, September 24,2007 5:26 PM
To: Hincker, Larry; Slaughter, TheresaCc: Burton, PahiciaSubject RE: Counseling Session
Larry - | have just forwarded this to Pat Burton. She is still in the office and may be able to follow up this eveningwith Wanda. Linda
From: Hincker, LarrySenh Monday, September 24,2007 5:24 PM
To: Slaughter, TheresaCq Woodard, LindaSubiects RE: Counseling Session
Theresa
FYI
I never heard from Wanda Osburn. ls she still planning to attend my staff meting tomorrow.?
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Bumrss HallBlacksburg, VA 24061540 231 [email protected]
wr@mffiFrom: Slaughter, TheresaSenE Wedneday, September 12,2007 9:23 AMTo: Hincker, Larry
To: Woodard, Linda; Hincker, Larry; Slaughter, Theresa
Subject: RE: Counseling Session
All - | contacted ValueOptions this evening. They have not been able to reach Wanda at this time. They willcontinue to try to reach her this evening.
Theresa, please pick this up in the morning as Linda and I will be at the call center. I was working with PamSobek at VO this evening because Rachel was not there. You can contact Rachel in the morning to see what hastranspired. I will also be checking my voicemail to see if Pam calls me back this evening.
Pat
From: Woodard, LindaSent: Monday, September 24,2007 5:26 PM
To: Hincker, Larry; Slaughter, TheresaCc: Burton, PatriciaSubject RE: Counseling Session
Larry - | have just fonivarded this to Pat Burton. She is still in the office and may be able to follow up this eveningwith Wanda. Linda
Ftom: Hincker, LarrySent: Monday, September 24,2007 5:24 PM
To: Slaughter, TheresaCc: Woodard, LindaSubject RE: Counseling Session
Theresa
FYI
I never heard from Wanda Osburn. ls she still planning to attend
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 [email protected]
my staff meting tomorrow.?
HI\nryiniaTbdr
From: Slaughter, TheresaSent: Wednesday, September L2,2OO7 9:23 AMTo: Hincker, Larry
A counselor from REACH - Wanda Osburn will be with you on Tuesday, September 25th at 1:30 for
approximately two hours. She will contact you before the 25th so more information can be given to her. lf I canbe of further service, please let me know.
Thanks.
Thercsa SlaughterEmployee Relatlons SpecialistVirginia Tech Human ResourcesSouthgate Center. Suite 179
Blacksburg, VA 24061 (0318)Phorc:540-231-7772Fax: 540-231-3830
Ellen - This is the kind of meeting we usually send VO to. Theresa can contact VO and Julie and get somethingscheduled. Julie is Julie Walter-Steele?
Pat
From: Plummer, EllenSent: Friday, September 28,2007 9:40 AMTo: Burton, PatriciaCc: Woodard, LindaSubject: session with Squires staff
Julie in Squires has contacted me to see if someone(s) can come to her staff meeting (classified and a/p) onFriday oct 5 ai 9:30 to just talk through some 'self care" and resources available. She's very wonied about herfolks. I have a doctor's appt in Roanoke that a.m. and can't do this - Pat can you? Or do we have VAlueOptionscolleague vvtro could do this? Thanks. E
Ellen PlummerAssistant ProvostDeputy Director, Office of Recovery and SupportVirginia Polytechnic Institute and State University1 700 Kraft Drive, Suite 1 100 (0907)Blacksburg, VA 24060Phone 540-23'1-0062Fax [email protected]
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FVr: Aganda for IIUSA All StaffMeeting
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Page 1 of2
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From: Walters - Steele, Julie
Sent: Thursday, October 04,2007 12:28PM
To: Slaughter, Theresa
Subject: FW: Agenda for UUSA All Staff MeetinS
lmportance: High
Theresa,I spoke to Wanda this morning but don't have a number to reach her. Will you please let her know we havescheduled the meeting to begin at 9 a.m. Instead of 9:30? We will have a few announcements before we turnthe program over to her.THANK YOU!Jws
Julie Walterc-SteeleDirector, University UnionsVirginia Tech225 Squires University CenterBlacksburg, VA 24061540-231-5431
"We make a living by what we get, we make a life by what we give.'- Winston Churchill
------ Forwarded MessageFrom: "Barnett, Brandi" <[email protected]>Reply-To: "Barnett, Brandi" < [email protected] >Date: Thu,04 Oct 2007 12:23:56 -0400To: <[email protected] >Conversation: Agenda for UUSA All Staff MeetingSubject: FW: Agenda for UUSA All Staff Meeting
Correction, the UUSA All-Staff meeting will beBrush Mountain A. Sorry for any confusion,
firanJi$.fiamcttfl,.,ma., (csourccs $pccialist,+o/zt t -8126
from 9am - llam tomorrow inI was not aware of the change.
From: Beecher, GregSent: Thursday, October 04,2OO7To: Barnett, BrandiSubject: RE: Agenda for UUSA All
Actually. it is for two hours tomorrow.
11:55 AM
Staff Meeting
Greg A. BeecherAssociate Di rector for Ad m i n istrative ServicesUniversity Unions & Student Activities
1019/2007',. ;ir.r.,r,."r ;lr*i"ii*fffl
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From: UUSA-Staff Discussion List Imailto:[email protected]] On Behalf Of Barnett, BrandlSent: Thursday, October 04,2OO7 11:10 AMTo: [email protected]. EDUSubject: Re: Agenda for UUSA All Staff Meeting
To clarify...
The UUSA All-Staff meeting will be from 9:3oam - lo:3oam tomorrow not 9am -11am as indicated below.
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From: UUSA-Staff Discussion List Irraittg;U_USA:[email protected]"] On Behalf of Lilly, AllisonSent: Wednesday, October 03,2OO7 4i27 PM
To: UUSA-STAFF@ LISTSERV.VT. EDUSubject: Agenda for UUSA All Staff Meeting
UUSA All-Staff MeetingFriday, October 5Brush Mtn A9 - 11AM
AGENDA:IntroductionsInvitation to "While You're Away"4/16 Debriefing -- A program that is sponsored by the University for dept staff
AIIison Li{fitAtninis tra tioe As sk t a*A&nin*trathn OffkzAniuersit! Unio6 d Studzflt Attiai?s
Winia ?o E lctecfrnb I nstitutaand Sta& AntuersiE225 Squins Shdent Centcr (u3qt htft6 6 tuy,'ttrtintu 2 46 1lPfiorc; 540231#32Fae 54+231-5430
------ End of Forwarded Message
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Page I of2
Slaughter, Theresa
From: Burton, Patricia
Sent: Monday, September 24,2007 6:59 PM
To: Hincker, Larry
Cc: Woodard, Linda; Slaughter, Theresa .
Subjec* RE: Counseling Session
Larry - ljust got a call from Wanda - she is planning to come to the staff meeting. She will email you tonight andwill call you in the morning. She had not gotten the message to call you prior to tomorow.
Pat
Frcm: Woodard. LindaSent: Monday, September 24,2007 5:26 PM
To: Hincker, Larry; Slaughter, TheresaCc: Burton, PatriciaSubject: RE: Counseling Session
Larry - | have just forwarded this to Pat Burton. She is still in the office and may be able to follow up this eveningwith Wanda. Linda
From: Slaughter, TheresaSent: Wednesday, September L2,2007 9:23 AM
To: Hincker, LarrySubjecE Counseling Session
Larry,
10t9/2007. ,,*tt$*., : e. l ,r.*r-r,,ire4ri4r!+/r,*rF*.r
Page2 of2
A counselor from REACH - Wanda Osburn will be with you on Tuesday, September 25th at 1:30 forapproximately two hours. She will contact you before the 25h so more information can be given to her. lf I canbe of further service, please let me know.
Thanks.
Theresa SlaughterEmployee Relations SpecialistVirginia Tech Human ResourcesSouthgate Center, Suite 179
Blacksburg, VA 24061 (0318)Phone: 540-231-7772Fax: 540-231-3830
Subject: RE: University Unions & Student Activities meeting on 10/5 is staffed...
Wanda has confirmed with me that she got the message and will be at W at 9:00 a.m.. Thanks!
From : Slaughter, Theresa [mailto :tpslaug [email protected]]Sent: Wednesdan October 03,2OO7 10:00 AMTo: Kaufmann, RachelSubjec* RE: University Unions & Student Activities meeting on 10/5 is staffed...
Rachel,
Just wanted to let you know in case Wanda is trying to reach Julie today that she is out of the office today but shewill return to the office on Thursday. Wanda can contact her on Thursday.
Thanks,
Theresa SlaughtetEmployee Relations SpecialistVirginia Tech Human ResourcesSouthgate Center, Suite 179
Blacksburg, VA 24061 (0318)Phone: 540-231-7772Fax: [email protected]
From: Kaufrnann, Rachel Imailto: [email protected]]Sent: Monday, October 0L,2007 10:41 AMTo: Slaughter, Theresa; Burton, PatriciaSubject University Unions & Student Activities meeting on 10/5 is staffed...
Wanda Osburn, REACH-eap will be at the meeting at 9:30 on Friday, October 5, 2007 . Wanda will call onsite
contact, Julie Walters-Steele on Wednesday to get more details about the employees needs and concerns.
I will follow up with Julie-Walters-steele following that meeting unless you think a follow up call is unnecessary.
Please call or email with additional concerns or requests,
Rachel Kaufmann, MA, LPC, NCCClinical Care Manager, Health and Performance SolutionsValueoptions - Monisville, NCph:9L91674-2560fax: 919/379-9050email : [email protected]
*******************************'t*'1.****************'i*rt***********tt*****This email and any files transmitted with it are confidential and
intended solely for the use of the individual or entity to whom theyare addressed. Ifyou have received this ernail in error please notifuthe sender by email, delete and desfroy this message and itsattachments.
Subject: Counseling, Support Resources Available to Faculty and StaffDate: Thursday, April 19, 2007 2:48 PM
From: Virginia.Tech. [email protected]: M u lti ple recipients < LISTS ERV@LISTSE RV.W EDU >Conversation: Counseling, Support Resources Available to Faculty and Staff
To virginia Tech FacuItY and Staff:
There are a number of resources available on and around carnPus to supPort our conmunityin dealing personally and collectively with Monday's events. More j.nfornation can befound by contacting any of the resources beloht.
There are also additional informational resources, including special inforrnation forparents and teachels, at www. hr. vt. edu/supportresources.
Faculty and staff support resources:
Counselors are available at Squires Student Center (Brush Mountain Room) ' SouthgateCenter, and The Inn at Virginia Tech from 8 a.m. to 5 p.m.
Counselors are available to meet with departments and rtorkgroups at their offices orother convenient locations
Contact 540/23L-9331 for more information during business hourgi after hourE, contactvalueoptions at 1-866-725-0602.
counselors wilt be a]-so available for Faculty and staffSquires Student center this weekend during the followingsaturday, April 21 from 10:00 a.m. until 3:00 p.m.Sunday, April 22 fron 2:00 p.m. until 5:00 P.n.
Here's a copy of the draft protocol that was sent to the liaisons' A
clarification...was this al-so sent to the families/next of kin already?
I've revienred it briefty and would offer a few comments. I'n sending my
coNnents to you both because I'm not sure about the protocol forfeedback. In general' I think the apProach seems aPpropriate ' A
question about those in AJ and any right to access funds? I assune thatsome of them were affected as well but I don't really know.
A couple of concerns especially regarding international students....theIetter indicates that meetings will be held but all are in the U.S. ofcoulse but is feedback from international fanilies desi-red? Because we
have international families whose native Ianguage is not English' Ithink it is important that we provide translation of the letter when itis sent to families and don't reguire them to translate it. we alsoneed to think about the logistics of sending/receiving checks in foreigncountries. There is often a fee associated with money transfers(charged to the account) and most likely an "imPort" tax or somethinglike this. A1so, restrictions on sending/receiving money over $5000. Iassume that r.re can look into these and anticipate the best way for theinternational f anil-ies. we need to understand the government policies(on both sides of the oceans).
Also, the letter indicates that each family can have one face-to-facemeeting. I don't think this will be possible with the internationalfamilies and they rnight be the ones that would like more inforrnation.Let,s make sure that the timelines work for the internationaL families.
I hope this information is heJ-pful to the Process.
Ka.r en
Karen P. DePau\t, Ph. D.Vice Provost for Graduate Studies & Dean of the Graduate SchoolVirginia TechGraduate Life Center Dean's SuiteBlacksburg, vA 24061ph. 540-231-7581 fax 540-231-1670http : / /www. qrads . vt. edu/
Materials for Arts Initiative Steering Committee meeting: May 23, 3-5pm
F
Subject:
Attachments: Arts_Artsl n itiativeSteeringCommitteeContactlO5090T. xls;Arts_Steering Committee_Agenda_052307. doc
Dear Arts Initiative Steering Committee:
Please see the attached agenda for our meeting on May 23rd, 3-5pm. Note that the meeting location is Room 325Bunuss Hall. We have much to discuss at our upcoming meeting and we look forward to seeing you there. lf youare unable to attend, we encourage you to consider having a representative aftend on your behalf.
For your reference, I have attached an updated contiacls list for the Arts lnitiative Steering Committee. Let meknow if you have any questions or should you have any trouble opening the attached documents.
Please RSVP by May lTth with Patty Smith, office manager, at [email protected], phone 23't-4098.
Best,
Jody
Jody L. BickelDirector of Programs & ProjectsOffice of the Senior Fellow for Resource Develooment318 Burruss Hall (0183)Virginia TechBlacksburg, VA 24061Phone: 540-231-9594Email: [email protected]
Subject: Governor Kaine Announces Statewide Day Of Mourning
COtu{MO&{W&ALW of W&GIN/;d'Offtce of thc Qouernor
Tin"''h' \l Krim
Governor Kaine Announces Statewide Day Of Mourning
Governor Timothy M. Kaine has declared Friday, April 20, 2OO7 a statewide day of moumingfor the victims of Monday's tragedy at Virginia Tech.
On Friday, Governor Kaine will participate in a service of remembrance at Monroe Park on thecampus 6f Virginia Commonwealth University ih Richmond. He has encouraged othercommunities in Virginia and across the naiion to hold their own simultaneous observances,beginning with the ringing of bells at noon, eastern daylight savings time'
"As our Commonwealth begins the long and difficult healing process, I am filled with images ofa Virginia Tech community that is resilient and'unified," said Governor Kaine. "l ask thateverfone in Virginia paus6 at noon on Friday to offer their support for the victims, their families,
and for all those affected by this tragedy."
The Governor encourages employees to participate in noon hour gatherings being held around
the Commonwealth that are near their work sites. The Richmond observance will take place atMonroe Park, Belvidere and Main Streets, and will begin at noon eastern daylight savings time'
Funds Established for Virginia Tech Survivors
In response to many inquires about opportunities to assist survivors, please take note of thefollowing funds that have been established:
United in Garing Fund - United Way of Montgomery, Radford & Floyd Counties has
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I established the "United in Caring Fund' for victims of the Virginia Tech tragedy. Contributions
may be made via thejnter:neL oiby mailing gifts to UWMFR, P.O. Box 6202, Christiansburg,
Va- ZaOOg. Please inOicate that your donation goes specifically to this fund. For more
information call (540) 381-2066 or email the organization.
Hokie Spirit Memorial Fund - Virginia Tech has established the "Hokie Spirit Memorial-Fund"
to aid in ine healing process and g-enerate financial support for expenses, including grief
counseling, memoials, communiCation expenses, comfort expenses and incidental needs.
Contributions can be made online.
Governor Kaine Announces s'atewide Day Of Mourning Page2 ofL
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From:Sent:To:Subject:
[email protected], April 19,2007 1:24PMMultiple recipientsLetter to Students from Provost Mark McNamee
Thursday, April 19, 2007
Dear Virginia Tech Students:
We are very proud of your support, courage, and commitment during this tragedy. Your expressions of love and grief forour fallen students and faculty members and their families and friends are inspiring,
On a practical level, we have developed principles to guide the resumption of classes on April 23 We ar9 providing you,
the students, with the ability to make choices from multiple options about how you want to handle each class.
We have posted details on the Virginia Tech homepage (www.vt.edu).
Your welfare is a very high priority for us. Flexibility will be the guiding principle. To avoid overloading the system, I amkeeping this message short. I will provide additional information through the web.
We sincerely hope you will remain engaged in the learning process no matter which options you choose. The principles
apply to students at all campus locations. Dissertation and thesis deadlines have been modified by the Graduate School.
Best wishes.
Mark McNameeUniversity Provost
From:Sent:To:Subject:
[email protected], April 19,2007 1:12pMMultiple recipientsLetter from Provost Mark McNamee
Thursday, April 19, 2007
Deer F'A-1r'l f rr :nd ef ef f 1'n'l I arnrrae.vvi fusY qer .
r Iarant to thank you for the tremendous support you are providing to our students and toeach other during this crisis. trie fost five facufty menJ:ers in ihis horrific shootingevent, in addition to the tvtenty seven students. one faculty member and 23 stud.ents r{ereinjured and are in various stages of recovery, The families of all the deceaseci arereceiving all the support we are extending. The strength, bravery, and comnitment of ourentire community of scholars are unforgerrable. The stories of herojsm are borh'-rrth-oal< ino- -he ..1nvo.,ar i on- rhe ..rir-ri l :nd tho harc^nr't a-,',J_rrg drrlr rrca- L'_uJ-.r v_y--t _..preSSiOnS
of grief and hope on che drillfield are syrnbol s of che love that is Virginia Tech. h'e are
T em sif'tin.t e1- m\, .:amr\r]t6r for the first time since Monrjarr morninrr :nd T:m 6:.rar r^J rrrv! rr -r.Y eoYL! Lvshare as rnuch information with you as possible. our lnternat briefings and policym6al- ih^c :!r-^-l. i ^- to Lhe victims and -hair f.emi'ioc- an.l rpsn^rqa tn iho modi^ 1--"^ 1.^^rorr\r - __!_ v..v .,._*_d. tldve jleptschedules f1uid. Breaking the news of confirmed deaths to many family members in personwas one of the most wrenching experiences of my life. Until that moment, a glimmer of hopeL'rc r-ha nnlrz r-hina halrlina frmiliae in.*.. Jne plece.
I am distressed that so many of the communications come through the media first. Often themedia reveals .inf ormation before we can responsibly make the infornation available. Ourstudents have been incredibly sophisticated j-n their interactions with the media.
This note will be the first of a series of notes I will be sending to provide you withongoing updates. The website is being used intensively to provide as much factuafin€a-m:tian :c nacc jr-r'l a rary=-Ain^ f'--a-ilc :1 ea-.'i^6s- h-a:1,.i n.r nau'q atc.!! L gJl!r,Y
I have been workj-ng with the college deans and the dean of the graduate school to develop3 66i- ^f nrinainlae en.l ^-.^-i^6< l-^ arri4a rl-,^ r^- ^f r:lassos on Mon.lav. We af l_
agree that a comlron set of principles will best serve rhe facufry and the sLudents and vrethank you in advance for accepting some new ways of doing rhings to close out thissemester. The basjc premise wiIl be a student-determined choice among a set of specificoptions, Our goal is to nrovj-de as huch ftexibility as possible for our studentsr each oneof whom wifl be experiencing che mourning and recovery process in different ways. We wil-Ibe sending out the guidelines as a separate comrnunicaiion. We are also going to providespecific advice and guidance about how best to tafk about the incident with the studentsand how to seek whatever help is needed. My office wiff work closely with rhe deans andacademic associate deans co minimize any problens. We wifl all need to be sensirive,flexibfe, creative, I and fair.
Afl of the students whose lives were taken will be awarded degrees posthumously by\7ir.rini^ Ta^h Tha .leoreec wi II be :wArdc.l rirrrinrr tha nnlIaco .lar.r:r1-mant- .a I ^r .rr:Alrrfav! 9!eusqueschool ceremonies based on the maiors of the students.
There will be several reviews of the entire set of events associated with the incidents.Our internal review will begin as soon as possible and wilf be wide-ranging. One goal isto impfement whatever changes are needed both in rhe short-term and long-tern", Ani nalan6nalanl_ rF\/i ow r6.rrlFqj- Fd h\z \7j -.ti -i a Ter:h :nr.l :rnrnrrpd l-r v Gnrzarn^r X^ i na r^ri 'l I nrnrri r.l av !l uvvulrr Prvvfuva fully objective analysis of the situacion, Families members, despite their personalrrriaf harra p*nro..od a deSire tO USe wh:. vr6 16>rn i /-\ hal- olhe-c nro\/' .r- nr req.1-1nd t-.2cr.i sis affecrino anv rrn.rUa-cir.r i^,\.,h^re. The familieS aISO want !o know the whn-F qf^rwwrrvl.sJLv!:),
of how thej-r loved ones died. We wil-f do everything we can to provide as much detaj-f as
I have received an overwhefming number of messages from friends and cofleagues around the
I^rorf d. r am sure you are a1 hearj-ng from your friends and. rleagues, The outpouring ofsupport and condolences is reassuring in this time of !ragedy.
Pfease take care of yourselves and look out for one another. Togrether we can be strong,united, resil-ient, and successful.
We are Virginia Tech.
Mark G. McNameeIlniwers'i f v Drn\rr'\<f
^ndVice Presldent for Academic Affairs
'a'1"";x '"*xd
orourkek@vledu,6/28/07 11:49 AM -0400, Policy Group--agenda item for 6/29107 ITo: orourkekgvt. edu
From: David Ford <fordd€vt. edu>Subject: Policy croup--agenda item for 6/29/07
May rde add to Friday's Policy Group agenda discussion of a short term solution forour earlier announcement of paying tuition/cornprehens ive fees for physically injuredstudent GIVEN our recently proposed menu approach to dispersing the Hokie SpiritMemorial funds ?
WHY???????71. Vte have identified at least on student who would qualify for first and secondsummer 2007. Those bills have been held waiting further guidelines.
semester bi1ls are to be sent JuIy 13 and f'm confident we r^tilI barely havein pJ-ace by then and definitely not the family response.
pRoposED sHoRT TERM soLuTroN----Based upon our List of physically injured students'the policy Group could recommend to President Steger that he authorize holding fall2OO7 semester bills until the student/family conplete their choice of menu .items.The poticy Group would have to recognize that this would probably mean a hold on allcharges because the student's itemized bill may include other fees, lodging/dining ,etc. I've copied D\n'i. ght so he can speak to the mechanics of the billing process.
----thanks for vour consideration, David
David
2. FaIlour menu
Vice Provost for Academic Affairs330 Burruss Hall (0132)Virginia TechBlacksburg ,V424061540t231-41675401231-7211 Faxfordd@vLedu
lf you have further questions or need assistance please feel free to contact us.
Office of the University RegistrarVirginia Tech250 Student Services BuildingMail Code 0134Blacksburg, VA 24061PHONE: (il0l' 231-6252WEBSITE: http://registrar.vt.edu
To locate Academic Departments or people at Virginia Tech please visit http:/Ar,arw.vt.edu
----Original Message---From : Maurice Rose [mailto :[email protected]]Sent: Wednesday, April 18, 2007 10:49 AMTo: [email protected] Class Action Law Suit
The President of Vlrginia Polytechnic Institute and State University , as well as the Head of Security and the securityorganization responsible "to" Virginia Tech should resign, forced to resign, relived of their duties, or fired. They clearly let thestudents of Virginia Tech down woefully. lmagine, the first tragedy occuned almost 2 hours before the second more horrendoustragedy. That means you could have still been 'asleep" while the first disaster was happening. You were given no word. A hourafter the first incident you could have been just waking up to go to class. Still no word. You could have woke up, had breakfast,made your way to school, had a smoke or hung out with your friends for fifteen minutes before class, made your way to class, allwithoui anyone bothering to inform you that someone had been fatally injured on campus grounds. Was it political, were theyafraid of hiving to shut the school down for an entire day or more with the culprit still being at large and kids being afraid to go toschool and attend class until the culprit was caught? Well, now the school is closed for the rest of the week, and an entiresemester. All security had to do was pull the fire alarm, use their cell phones, use the PA system, call 911. Why should theshooter have expected that the school would still be occupied 'two hours" after the first shooting? He had 'no" reason whatsoeverto expect this. Remember what Abraham Lincoln said, "lf there are five birds on a wire and you shoot one of them, how many
birds are there now on the wire? None. The other birds will fly away." How many people are left in a University after one person is
brutally slain? None. The others will all flee for their lives. For all anyone knows the person wanted to get caught, expecting thepolice, SWRT, to show up with everyone shouting 9/1 1, Homeland Security, Columbine. He might have intended a shootout withpolice. But when he saw the school still occupied, he merely changed his objective. lf you go into a building and fire a gun, you
hardly would expect people to just be standing around afterward. Why wouldnt everyone run? lf the school had done their job andwarn6d the students, there would only be one fatality, as tragic as that is, instead of thirty-one. The school had no right to handle itthe way they ultimately did. What are the students 'paying' for? What do they pay tuition for? They pay the salaries of theteacheis. The pay the salaries of the 'security' people. Why didn't they protect the people that pay them to protect them? Far be itto put a price on a human life, but what of the parents of those fallen children? What of the money they paid the school overmaybe three or four years to get an education? $14,000 over four years? And what do they have to show for their investment,timi, money? Every child in th.at school is precious. Every student is treasure, of immense value. Now that person is dead. Who isgoing to pay for the funeral, the parent? ls it the parent's fault that their child is dead, or is it the school's? The Student Unionshould launch a Class Action law suit and sue not only the school, but the security organization which failed to do the job the"students' paid them to do, protecl them and wam them of danger. lf they had, thirty or more people would be alive today, instead
of having grieving parents mouming after them. This is about the school, not the shooter. Don't let them 'change the subject", shift
attention away from the incompetence of the school faculty towards a "visible minority'who eventually was allowed on to schoolpropefi with a gun and allowed two hours in which to think about how he was going to bring violence and mayhem tounsuspecting sludents. Don't let them turn this into a damage-control and cover-up excercise. This is about what the 'didn't" doafter the firsfincident. This is not so much about what happened "after'they failed to do due diligence to protect the health and
welfare of the students of Virginia Polytec.hnic Insdfirte and State University.
4/19t2007.,,d*tj+.-",.' i.-.,.-,,.-.,. .r
I
Page2 of2
In law, the class action is a procedural device used in litigation to determine the rights of and remedies, if any, for large
numbers of people whose cases involve common questions of law and fact.
In the United States Federal Courts, class actions are governed by Rule 23 of the Federal Rules of Civil Procedure.
Class action lawsuits may be brought in Federal Court if the claim arises under Federal law, or if all named
representative members of the potential plaintiff class are from a different state than the defendant. Nationwide plaintiffclasses are possible, but such suits must have a commonality of issues across state lines. This may be difficult as the
civil law in-the various states has sipificant differences and thus each state's set of claims may have to be handled
separately or through the device of multi-district litigation (lvfDl") It is also possible to bring class action lawsuitsgnder state law, and in some cases the court may extend its jurisdiction to all the members of the class, including out ofstate (or even internationally) as the key element is the jurisdiction that the court has over the defendant.
State class actions
Since 1938, many states have adopted rules similar to the FRCP. However, some states like California have
homegrown civil procedure codes which they have been reluctant to abandon. The law of class actions in Californiadeveloped in a rather chaotic fashion throughjudicial glosses on vaguely worded statutes (there are four key ones), and
has never been cleaned up (in the way that the FRCP cleaned up the thicket of Federal procedural law). As a result,
there are entire treatises dedicated to the topic. Not every state perrnits class actions.Virginia, for example, does not provide for any class action vehicle.
Be smarter tban spam. See how smart SpamGuard is at giving junk email the boot with the AII-new Yahoo! Mail
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4/19t2007,die*tLJiiidr{fi&- .-. ...
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TO:
SURJECT:
rrl:vrrgtnia ffis0c or uhiers 0f P0lice Page I
VIRGINIA ASSOCIATION OF CHIEFS OF POLICE1606 Santa Rosa Road, Suite 134
Richmond, Virginia 23288Phone: 804-285-8227
Fax: 804-285-3363,lr,antr. vachiefs,on
Governor Timothy M. Kaine has declared Friday, April 20, 2OO7 a statewide day ofmourning for the victims of Monday's tragedy at Virginia Tech. The Viroinia Assooiationof Chiefs of Police recommends that allViroinia police officers shroud their badqes onApril 20 as a show of respect for the lives lost in this horrific event. As an alternative.police officers mav opt to wear ribbons in Virqinia Tech's colors of maroon and oranqeon their uniforms on Fridav.
The shrouding of a law enforoement badge is traditionally reserved to honor the life ofan officer killed in the line of duty. The tragedy at Mrginia Tech is unprecedented inVirginia and in U.S. history, and it is appropriate at this time to extend that honor to theinnocent lives lost on April 16,2007. The VACP requests that all Virginia lawenforcement offlcers Joln together to express our shared respect for the victims, and asa show of support for our Virginia law enforoement family members who have workedso professionally and tirelessly to bring closure to this horrifio crime.
On Friday, Governor Kalne will partlclpate in an Intetfaith prayer service In Monroe Parkon the campus of Virginia Commonwealth University in Riohmond. He has encouraqedother communities in Virqinia and across the nation to hold their own simultaneousceremonies and oarticipate in praver services. beoinnino with the rinoinq of bells atnoon. eastern davllght savinos tlme.
I thought some more about this oremight. Dr. Depue should come back and try b gain access to WAJ lJgt Fatthe stJdents are living there. Last weei was move-in week and all of the dorms were op€n to allovv families to
move their childrcn into ttreir rooms. I hope he considered that when evaluating the security, or lack thereol at
phil, the authorization b send a rnessage would have come fom the Policy Group as prorrided by the.
Emergency Response Plan. The message would haveactually been sent out by-Univgrstty Relations (see page
O-i ot-ttrJi,tan) ind Larry Hincker is the-dssoc. VP br Univ. Fielations. He and Mark Owczarski, Director ofNews & tnbnnation (repbrts to Larry) have the codes that are needed to send out a message via the
university's telephone system and control the process for sending out email messages_to th9 c€lmpus
community. On'April 16: Chief Flinchum would have needed to 9o through.the Policy Group to get a.message
sent out. As Chiei Flinchum reported to you, the university is planning to change the procedure to allottr theChief to send out messages directly.
I hope this answers your question.
From: Schaenman, Phil [mailb:[email protected]]Sent: Fri 81Iil2007 1:38 PM
To: McC-oy, LenwmdSublece Message authorization
We have been over this before but | $rink I still have it wrong.
On April16, who was authorized to send a message as opposed to having the code to send if? Larry hincklerand the police chief for sure, the president too?
To: Ralph ByersFrom: Ellen PlummerRe: US Dept of Justice / Office for Victims of Crime / Antiterrorism and Emergency Assistance Program
Date: January27,20OB
The tragic events of April 16, 2OO7 made Virginia Tech the site of the worst mass-homicide crime scene in
the history of American higher education.
In the days following the shootings at Virginia Tech, then US Attorney General Alberto Gonzales called and
offered Di. Charles Steger the assistance of the US Dept of Justice. In addition to this offer of help from the
US Attorney General, colleagues from the Virginia Department of Criminal Justice Services (DCJS) whoprovided on-site assistance at Virginia Tech to victims, survivors, and their families offered to collaborate withVirginia Tech on requests for assistance from the US Dept of Justice to support services for victims.
Specifically, Ms. Mandie Patterson, the Section Chief for Victim Services at the VA DCJS initiated meetings
with a team from Virginia Tech to discuss victim services and possible sources of funds to support these
services. Ms. Patterson has extensive background in working with victims of crime and helped author grants
submitted to the US Dept of Justice in the wake of 9/1 1 and the needs for victims at the Pentagon.
To date. nine months after the horrific events of 4.16.07, the US Dept of Justice has not provided financial
assistance for services to the communities of victims and survivors impacted by the shootings of 4.16.07.
Financial resources available through the US Dept of Justice would strengthen and amplify the success ofservices aimed at supporting the victims who continue to struggle and who would benefit from robust traumaand recovery services.
Virginia Tech has sought support from the Antitenorism and Emergericy Assistance Program (AEAP)
managed by the US Dept of Justice ffice for Victims of Crime (OVC). On September 19, 2007 Virginia Tech
subm itted a proposal that outlines $6 million for services for students, faculty, and staff who were enrolled or
employed atthe Blacksburg campus on 4.16.07. In addition, and in concertwith Virginia Tech's request,-the
VA'DCJS submitted a proposal for $1 .5 million for services to the families of victims, survivors, and firstresponders (including law enforcement, fire, rescue, and health providers). This request by the VA DCJS has
been denied. The VA DCJS is appealing the decision by the OVC.
Within a month of the April 2007 tragedy, a cross-disciplinary team of professionals from Virginia Tech and
leaders from the VA DCJS met by phone and held meetings in Blacksburg to outline the need for services forvictims. In July a day-long meeting was held on the Blacksburg campus that included representatives from
Virginia Tech, the VA DCJS, and the director, deputy director, and grant program manager from OVC. At thismelting, the outline of the proposed services for victims at Virginia Tech and the collaboration with VA DCJS
for services to off-campus survivors and first responders was discussed at length.
The OvQ-approved definition of "victim" was received by Virginia Tech and the VA DCJS on August 24.TiheVA DCJS submitted a proposal the week of September 10 and Virginia Tech submitted its proposal on
September 19.
Over the summer of 2OO7, Virginia Tech requested and received just under $1M from the US Dept of
Education, Office for Safe and Drug Free Schools (OSDFS) for threat assessment efforts. In an effort to
initiate federal and state collaborations on 4.16 recovery efforts the director of the OFSDFS, officials from
Virginia Tech and the VA DCJS met in Washington DC on October 24,2007 with colleagues from the US
Oeit ot Ed OSDFS, the US Dept of Justice OVC, and others. At this meeting, the team learned that OVC
had denied the request from the VA DCJS. Virginia Tech's proposal was not discussed.
Virginia Tech received a letter from the OVC on November 19, 2007. This letter indicated that the OVC
woild allocate $350,959 for three salaries outlined in Virginia Tech's proposal submifted to OVC on
September 19, 2007. In addition, the letter informed Virginia Tech that an OVC consultant would be visiting
the Tech campus to meet with university leaders, those involved in recovery efforts, as well as meet with
survivors. The consultant arrived on November 26 (the Monday following the university's Thanksgiving
holiday) and visited with members of the campus community for three days. OVC has not responded to
requests for a copy of the report regarding 4.16 recovery efforts prepared by the consultant.
On January 22, 2OO8 Dr. Mark McNamee spoke with staff at the OVC and was told that the OVC would be
announcing a solicitation for Virginia Tech for the $350,959 in salaries. This solicitation was released
-rrijlilarr$f*5"idrd! *-" 4 " ".d *r4iri
January 24,2008 and is due to OVC by February 19, 2008. In addition, Dr. McNamee was told an additional
"more comprehensive" solicitation would be released in the near future.
Timeline
4.16.O7
ApriliMay
June
July 24
August 24
September 19
October 24
November 19
November 26
January 22
January 24
Virginia Tech shootings occur
Communications with VA DCJS and US DoJ/OVC and US DoE/OSDFS
Definition of victim is crafted, revised
DayJong meeting at Virginia Tech with VA DCJS and OVC
OVC confirms definition of victim
Virginia Tech submits to OVC a 6M proposal for victims services(VA DCJS proposal was submitted the week prior)
Meeting in Washington DC at US DoE with OVC and others to discuss collaboration(at this meeting VA DCJS shares that their proposal has been denied)
Letter from OVC to Virginia Tech with commitment to fund 3 salaries at $350,959Letter also identifies OVC consultant and informs Virginia Tech of her visit
OVC consultant arrives on campus, departs November 29
Dr. McNamee speaks to OVC staff
OVC solicitation for $350,959 is received by Virginia Tech
Questions
ls it possible to expedite the release of AEAP funds? The anniversary date of Virginia Tech's tragedy islessthan 3 months away. The need is tremendous and far exceeds OVC's intended allocation of $350,959 for
three salaries for recovery office personnel.
What can Virginia Tech do to improve communications with OVC? ls there some way in which Virginia Tech
can engage OVC in discussing Virginia Tech's needs for victim services and aligning those needs with what
OVC m'ight or cannot fund? Wl might be able to stream line the proposal process if Virginia Tech had clear
guidand from OVC. For instance, would the consultant's report provide Virginia Tech with useful information
on the needs of victims and array of services?
IEf
_ ." .:,Ldd!ir_{fi*qdt5thfi|li4.
Message
Evans, Susan
of2Page I
From: Owczarski, Mark
Sent: Thursday, July 19, 2007 8:36 AM
To: Evans, Susan
Subject FW: Phone Call to Presidenfs Office
For 3n file
From: Hincker, LarrySent: Wednesday, July L8,2007 2:00 PM
To: Maftin, Evelyn; Owczarski, MarkCc: Stump, ShannonSubject: RE: Phone Call to Presidents ffice
Eveleyn
Here is the standard response prepared by $/illiam D
The Emergency Notification System procurement was performed under emergency conditions. The currentproduct from 3n is under evaluation and being tested by Virginia Tech. We are still in the initial phases ofimplementation and integration.During intemal working group meetings, the following desired feature list was developed for Virginia Tech.Please note that these features may not be important to other institutions; their requirements may differ,depending on many variables, including their population size, geographic location and distribution.
1. Successful system would provide:. Multi-modalcommunications;
. text messaging (preferably using true Short Message Service [SMS] protocol)
. Instant Messaging (lM)
. e-mail
. web posting
. voice communication to cellular or land line based extensions (including abili$ to fax)
. Flexibility in "registering" or "subscribing" users;. ability to preJoad based on existing directory data with both APls and online mechanisms
for batch or manual updates
o Robust, but distributed data centers, i.e. more than one location; ability to send alerts even ifevent impacts vendor's facility
. Robust, but dispersed messaging; concern is with saturation of communications channels (Part of"Lessons Learned" from 9/11 and previous incident in Blacksburg on first day of Fall Semester2006; "too much, too soon" can quickly ovenruhelm cellular and land line telephony systems)
2. The vendor would have to be flexible with terms of the contract, and be willing to collaborate on furtherdevelopment of the product's features to meet specific needs identified by Virginia Tech.
Larry HinckerAssociate Vice PresidentUniversity Relations
7/19/2007
;
Meissage
vrrgrnra I ecn314 Buruss HallBlacksburg, VA 24061540 231 [email protected]
//',lvsnl tha Fufifla
Page2 of2
I From: Martin, EvelynSenE Wedneday, July L8,2007 1:06 PM
To: Hincker, Larry; Owczarski, Mark
Cc: Stump, ShannonSubject: FW: Phone Call to Presidenfs OfficeImportance: High
Judy (Lilly) asked me to fonrard this email to you for response. She says you have a standard response advising what alertsystem was chosen at VT and why it was chosen.
---Original Message----From: Stump, ShannonSenE Monday, July 09, 2007 5:16 PM
To: Lilly, JudyCc: Martin, Evelyn; Mcf-oy, HeidiSubject Phone Call to Presidenfs Office
Judy,
The President's Office forwarded a callto the EVP/COO Office this aftemoon from Fred Rogers of Houston,Texas. He said his alma mater would like to set up an alert system similar to the one we just put into use.He wants to know who we used as our service provider. His number is (713) 948-6012 (Central Time).Thank you for responding and have a good evening.
Shannoa StunpEtcecutiue AssistantOfice of Exeaiiue Vice President and Chief Operating OJficerVirginia Tech (0148)270 Ehtmtss HoIlBlacksburg, VA 24061Ofice: (540) 231-6235Fax. 6aQ %L4265sstump(,fort. edu
F
,
7/19/2007
Frl, Apr 2O,2OO7 5:51 PM
Subject: Letter for James A. HyattDate: Friday, April 20, 20O7 5:32PMFrom: [email protected]: M ulti ple reci pients < LISTSERV@ LISTS E RV.W. EDU >Conversation: Letter for James A. Hyatt
Dear Facufty and Staff Colleagues:
I would like to join President Steger and Provost McNamee in connrending you for yourtremendous efforts in support of the c ampus community during the last several days. Yourspi.rit, dedication, and humanity has set the standard not only for the nation' but thewor1d. As vre move to restore campus operations, \te are assured that everyone wiII workttreir best throughout the c ampus corununity j-n the true spirit of UT Prosim.
es we begin the process of resuming normal operations, we have taken steps to ensure asmooth transition. I have asked Minnis Ridenour, Senior Fellow for Resource Developmentand former Virginia Tech Executive Vice Presj.dent and Chief Operating Officer, to chairthe Emergency Response Connittee. tlinnis has agreed to chair this Committee that willcoordinate the activities related to the full restoration of c ampus services andoperations.
During this process of restoration, my office is available to assist you. whether youhave questions, need assistance resolving problens or required information concerningservlces, please do not hesitate to contact us. we are here for you.
Grief counselors and other support services are available to you and your fadilies.virginia Tech lluman Resources is coordinating services for employees. Please contact540/23I-9331 for nore information during business hours; after hours, contactvalueoptions at 1-866-725-0602.
counselors are availabte at Squires Student Center (Brush Mounta.in Rootrt), SouthgateCenter, and The Inn at Virginia Tech from 8 a.m. to 5 p.m. Counselors are available tomeet vrith departments and workgroups at their offices or other convenient l-ocations.
be also available for Faculty and staff in the Brush Mountain room atcenter this weekend during the following times:
21 from 10:00 a.m. until 3:00 p.m.from 2:00 p.rn. until 5:00 p.ut.
Fina11y, please take care of vourself. You are important to us.
Sincerely,James A. HyattExecutive vice President and chief operating offLcer
Counselors willSquires student
Saturday, AprilSunday, April 22
Page I of 1
Page 7 of2
Evans, Susan
From:
Sent:
To:
Subject:
Rodgers, Patricia
Monday, October 29, 2007 3:20 PM
Evans, Susan
RE: Phone message
Attachments: Event notification system features and functions.doc
Susan,
A group with representatives from various university departments was formed prior to 4/16/07 to review event notificationproducts, with the intent of issuing an RFP. Subsequent to the events of 4/16, the 3n product was purchased using emergencyprocurement procedures (based on recommendations of the product review group). There was no RFP issued for this purchase.
Attached is an overview of the required product features that was developed during the selection process.
Please let me know if you need additional information.
Pat Rodgers1-1709
----Original Message----From: Evans, Susan [mailto:[email protected]]SenE Monday, October 29,2007 9;27 AMTo: Rodgers, Patricia
Pat I think we have a list of things to consider for an alert system. Carl did a list for the Sec'y of Technology to go along with whatWilliam did.
Larry received a phone call Friday at2:55 pm from Scott Van Den Hemel from South Dakota Board of Regents @ Ph: 605-773-3455and asked that I forward this call to you.
Mr. Den Hemel would like a copy(s) of, our RFP and/or proposals that we sent out for bids on our elbctronic atert system. They arelooking to purchase a system.
Thank you.
Susan EvansExecutive Secretary SeniorUniversify RelationsVirginia Tech314 Bumrss HallBlacksburg, VA2406l540231 5396
Humor is mankind't greqtest blessing.
MarkTwain
10t29t2007'.,',:..r:at-, nlli ,
'
F
r
The Emergency Notification System procurernent was completed while Virginia Techwas operating under a state of emergency declared by Governor Kaine. Prior to April 16,
2007, an intemal working group from the Network In-frastucture and Servicesdepartnent of Virginia Tech had been reviewing various emergency notification systems
for implementation.
During internal working group meetings, the following desired feature list for an
emergency notification system was developed for Virginia Tech. The features that are
most important to Virginia Tech may differ from those for other colleges and universities.Some of the many variables considered for choosing the most effective system includethe population size, geographic location and campus distibution. After reviewing the 3nproduct and discussing specific needs with 3n representatives after April 16, 2007,Virginia Tech detemrined that the 3n product should meet the specific needs identified.The system features identified by the internal working group are as follows:
l. Successful system would provide:. Multi-modal communications:
. text messaging (preferably using true Short Message Service [SMS]
a
o
a
a
protocol)Instant Messaging (M)e-mailweb postingvoice communication to cellular or land line based extensions(including ability to fax)
Flexibility in "registering" or "subscribing" users;. ability to pre-load based on existing directory data with both APIs and
online mechanisms for batch or manual updates
Robust, but distributed data centers, i.e. more than one location; ability to sendalerts even if event impacts vendor's facility
o Robust, but dispersed messaging; concern is with saturation ofcommunications channels ("too much, too soon" can quickly overwhelmcellular and land line telephony systems)
2. The vendor would have to be flexible with terms of the contract, and be willing tocollaborate on further development of the product's features to meet specificneeds identified by Virginia Tech.
Virginia Tech is in the testing phase.
a/,.
I
r. lt*nirrr&e+;.i8|., ,t.;r*j!;' ' - ', . ;*lrliis'. ;9[5*,"-
Frl, ,Apr 2O,2OO7 7=44 PM
Subject: Resources for Faculty, Staff, Students, Families, FriendsDate: Friday, APril 20, 2007 5:58 PM
Squires Student Center is currently the central location for a variety of services forfJculty, staff and students. Pfease reference the informatj-on below for sthatever needsyou may have .
Faculty and StaffOn ca.npus :Counselors and Human Resources representatives are available this weekend at SquiresStudent Center (Brush Mountain Room) Saturday, April 2t ^ 10:00 a.m. to 3:00 p.n- andSunday, April 22 ^ 2:00 p.m. to 5:00 p.m. After hours ^ faculty, staff and their familiescan access valueoptions at any time by calling 1-800-725-0602
Counselors and Human Resources representatives will remain available Monday throughFriday at squires student center (Brush Mountain Room) and the southgate center from 8:00a.m. to 5:00 p.n. ^ no apPointment is necessary
counselors and Human Resources representatives are available to meet with departments andworkgroups at their offices or other convenient locations ^ contact 540/23L-7772 for moreinformat ion
off campus :Valueoptions, our enployee Assistance Progr.rm provider nay be accessed by faculty andstaff from any location by calling L-866-725-0502
Additional resources and information for faculty, staff' Parentsr farnilies and friendsare available at wv'tw. hr . vt . edu/ supportresources
Students and FaniliesThe Campus Assistance Center, which includeE the Farnily Assistance coordinators ' will belocated at Squires in the commonwe a 1th Ballroom
Representatives from Virginia Tech Student Affairs and Human Resources offices, Red
Cross, New River Communj,ty Services, and other organizations wiII be available to provideinformation and access to counseling services Hours: 9:00 a.m. to 5:00 p.m. Saturday 'April 21 through Friday' April 27
Student Affairs will have Old Dominion Ballroom open 24 hours a day for studentactivities beginning Saturday, APriI 21, and continuing through Friday, April 27.
There is also a Student Affairs Resource Center in Commonwealth Ballroom, whererepresentatives from Student Affairs offices will be avaiLable to anslrter questions andprovide information: saturday, April 21 - 1:00 P.m. to 6:00 p.m. and sunday, APril 22 -2:00 p.m. to 9:00 p.m. Ilonday - Friday, April 23 ^ 27 - 8:00 a.m. to 9:00 p.m-
Cook Counsel,ing Center is providing counseling support services for VT Students for walk-in appointments in Mccomas llalt: Saturday, April 21 - 1:00 p.m. to 6:00 P.m. and Sunday 'April 22 - 2:00 p.n. to 9:00 p.n. counselors are also on call 24 hours for students ^
contact 540 / 23L-5557
Cook Counseling Center is also coordinating the digsemination of information regardingother community counseling resources on their website: vtww.ucc.vt.edu
Page 1 of 2
,iffifflfla*"r.
Cranwell International Center is available to provide support and resources tointernational comunity ^ 540/23L-6527 ^ rdvrn. uusa. vt. edu/cranwell/cranwe1l.php
For more informationHuman Resources and Benefits' 540/23L-9331 , www.hr.vt.edu.Enployee Relations' 540 /23I-777 2.Work/Life Resources, 540 / 23L-321'3 , wlrlt.\^torklife.vt-edu-ADA services, 54O/23L-4638.cook counseling center, 540/23L-6557, www.ucc.vt.edu-Dean of Students office, 540/23L-3787r www.dos.vt.edu.Parent/family info-]ine, 1-800-533-1144.Police tip line, 540/23L-64L1 .
Page 2 of 2
!,,,lo l of 3
Hincker, Larry
I
From: Evans, Susan
Sent: MondaY, APril 30, 2007 8:21 AM
To: Hincker, Larry
Subjecfi FW: ACE Assistance with Media Calls'...
FYI
From : Hartle, Terry lmai lto : t-w-ha rtle@ace. nche. ed u]
Sent: Saturday, April 28,2007 1:59 PM
To3 Evans, Susan
Cc: ffice - Public Afrairs; Ward, David
Subject RE: ACE Assistance with Media Glls"..
Suscn -- Thonks for the note. we will be hoppy to do onything we con to be of ossistonce in ony woy'
Pfeose know thot we hove o virginio Tech f lo9 honging in the lobby of one Dupont circlehere in
Woshington. (Lorry will know where thot is.) Our thoughts ore with you'
t
I
tEl
II!r
$
II
F!I
I
Timottty l. McDonoughAssistant Vice President fot Public AfairsAmeican Council on EducationOneDupont Circle,NWSuite 800Washington, D.C. 20036
Phone: Q02) 939-9355
Fax: (202) 833-4762
Mobile: G01) 919-2650Email: tim :mc donough@ace'nche' edu
From: McDonough, TimSent: Tuesday, APril 24,2007 2zl2 PM
To: Harde, Terry; Ward, DavidCq ffirce - Publlc AffairsSubject FW: ACE Assistance with Media Calls...'
FYr...
Frcm: Evans, Susan lmailto:[email protected]] On Behalf Of Hincker, Larry
Sent: Sunday, APril22,2007 3:01 PM
To: McDonough, TimSubject RE: ACE Assistance with Media Calls....
I am Larry Hincker,s Secretary in University Relations. Larry Hincker is deeply appreciative.of your kind words of
encoupgement and is so graieful to have your support, thoughtfulness and consideration. However, due to the
;r,A;r;ifut targe votumi oiemaits he nls receiried over the last week, he is unable to respond personally at
ttrii time. please-know that he will personally communicate with you at some future point and thanks you again
4130/2007
Page2 of3
for reaching out.
Susan W. EvansExecutive Secretary SeniorUniversity Relations540/ 231-5396
From: McDonough, Tim [mailto:[email protected]]sene Nonoay, n-prit to, 2ooz o:so Pm
To: Hincker, Larry; Lazenby-Jones, JenniferSubject: ACE Assistance with Media Calls...'
Larry and Jenna,
I realize that both of you arc incredibly swamped right now and may not actually read this email for several days.
First I would like to extend our heartfelt sorrow over today's tragedy on campus - the Virginia Tech community is
in the thoughts and prayers of many of us in the higher education community.
lwould also like to extenct an offer of assistance regarding media inquiries. we.would be happy to.field questions
lnj pro"iai nitionat context in ways that would suiport Mrginia Tech - that includes issues of liability' campus
f"aOSotrip, institutional reputiiion,'etc. My contact ihformatlon is attrached below, as is acopy of a statement we
ief""!"d [o the national m'edia earlier this -aftemoon.
Don't hesitate to call if we can be of assistance'
Hang in there,
Tim McDonoughAmerican Council on EducationWashington
Timotlty l. McDonoughAssistant Vice President for Public AffairsAmerican Council on EducationOne Dupont Circle,NWSuite 800Washington, D.C.20035Phone: Q02) 939-9365
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