Internal e-mails between various administrators and University Relations.Includes messages between Larry Hincker and press (Times-Dispatch, Washington Post, etc)Includes interview requests from media, requests from Larry Hincker to media for on campus media, and a barrage of activity from Concealed Carry Enthusiasts.Part 3 of 5
301
Page I of2 Hincker, Larry From: Flanagan, Elizabeth Sent: MondaY, APril 23, 2007 11:22 AM To:Hincker,Larry;Corvin,Thim;[email protected];Arsenault'Rhonda;tti||[email protected]cc: Kiser, Michael J.; Johnson, Kylie; Hayes, Angela; Folker' Bonnie; o'Rourke' Kim; smith' sandra Subject: RE: PHONE MESSAGE All: For some guidance on responding to the many requests we have received, please refer to the following: 1) For benefit concerts, forward the message to Steve Clark. ,He'll respond with the following message: Thanks; we do not endorse any org"niriiion's efforts; send the cheik to the Hokie spirit Memorial Fund' 2) on gifts in kind: Send to steve clark, as well. some items mav be able to be used by one or more of the victims' families; others may nave value to the university; some may need to be declined' 3) Anything weird or unusual? Send to Steve Clark' ' 4) Any proposed gift that really looks like a gift' send/forward to Thim Corvin' r Thanks, BetsY F F * Elizabeth A. Flanagan, Ph' D.' CFP Vice presiOent for-Development and University Relations Viroinia Tech 315 Burruss Hall (0253) Blacksburg, VA 24061 (540) 231-7676 Fax: (540) 231-8456 L-mail: [email protected]From: Hincker, Larry Sentr Monday, April 23, 2007 10:55 AM To: Corvin, Thim Cc: Flanagan, Elizabeth Subject: FW: PHONE MESSAGE Don't know who in Dev has point yet to be clearance. Please let Mark or I know and we will get something on the website. Larrv Hincker Associate Vice President U niversity Relations Virginia Tech 314 Burruss Hall Blacksburg, VA 24061 540 231 5396 .,ir**qh-*,-, 412312007 r,;,
Larry / steve -- I just tatked to coran capshaw (manager of the Dave Matthews Band and
charlottesvilfe businessman) and confirmed that we had talked and that someone at Tech
would get back i" t""cn wit.fr nim sometime in the next few days. He totally understands
the deliy in time and is fine with that '
As I mentioned to steve, the band has only the one date to offer -- Thursday, sept' 6'
Coran said they thought it might be a gooi way to begin the. semester' And they also l-ike
the idea of the ariri iiera as a locatio.r, ir-po""ibie, as it woufd make the concert trulyopen (andfree) to aII.
Coran said that it is best to try the office phone-Iit:!. -. .
434-245-4gol -- ancl it"t ir he is not there, io talk with his assistant Ke]ly Powers, who
"rif f U. expecting a call from someone at Tech' -- best' carol
>C - way too early for me today. " 'still on 100 mph treadmill' Steve
>clark in o.rt Dev6J-opment office has lead on benefit concerts' He is>copied on note.
>BTW - this is fabufous.
>Larry Hincker)Associate Vice President>University Relations>Virginia Tech>314 Burruss Hal-l->Blacksburg , VA 2406J.>540 231 5396>hinckerGvt . edu
>-----Origj-nal Messaqe----->From: Caiof Wood [miilto: cswSa@virginia ' edu]>Sent: MondaY, APril 23, 200'7 8:48 AM
)To: hinckerevt ' edu>Subject: call re Dave Matthews
'l,u'.y--DaveMatthewsBandhasreachedouttoLeonardaboutapossible>concertatTechinSeptember.AnychanceyouCancallmesometimetoday>so that I can pass the torch to you? -- c
I write to update each of you and your stafft about the on-campus housing situation for the fall. lf we had to open theresidence halls today for the fall semester, we would be about 450 beds short. ln a nutshell, we have a substantial overagesituation due to three factors: 1) the University decision not to drop any students for academic deficiency from springsemester work (we normally yield about 130 beds from such cancellations); 2) incoming freshman numbers which areslightly higher than the projected goal; and 3) a very low attrition/cancellation rate from those holding housing contracts for07-08.
We will, of course, have some additional, normal attrition during the next seven weeks to help our 450-bed gap, but thisnormal attrition will not get us down to a reasonable situation. Our ideal goal is to open with 100-150 students in temporaryhousing situations (as temporary roommates of Resident Advisors, temporary residents of study lounges, etc.) since wetypically net 100-150 beds during the first month of the semester from "no shows" and early cancellations and resignations.
In order to stimulate additional cancellations of housing contracts, we began offering on June '13 a "buy-out" to returningand transfer students who have an 07-08 housing contract and who are not scheduled to be part of the Corps of Cadeisor live in our Oak Lane (Greek) housing. While this offer has stepped up the cancellation rate somewhat, it is clear that thiswill not yield a sufficient number of cancellations. As a result, we have today extended this offer to incoming, non-cadetfreshmen as well. While we normally require all freshmen (except those living at home, with close relatives, over 21,married, and veterans) to live on campus for educational reasons, we know that there are some who would llke to live off-campus. So, we are making this offer to these new students as well in order to increase our cancellations and reduce theprojected occupancy situation. The offer, by the way, is: total release from the housing contract for 07-08, refund of anyhousing deposit paid (returning students) or use of the $400 matriculation fee for other University charges and not houiingcharges (new students), and issuance to each student of $150 in Dining Dollars.
We hope that such measures will help us toward the goal of opening with a more reasonable occupancy situation. Pleasemake your staff and students aware of this offer. Should you have any questions or have any further suggestions, pleaselet us know.
ffi
( r r,|1Nd,!!iili.10F*}d r. i... ,,,. -jtli4,r!,: .,u+;rl*1|]a.;,ri, r,.,.i.
Ed
Edward F. D. Spencer, Ph.D.Associate Vice President for Student Affalrs
andAssociate Professor of Higher Education AdministratlonVirginia Tech109 East Eggleston Hall (0428)Blacksburg, VA 24061
FYI on Connect-ED. I will be finalizing the meeting before the end of this week.
William DoughertyAssistant DirectorNl&S-Systems Support Dept.Virginia Tech1700 Pratt DriveBlacksburg, VA24060(s40)[email protected]
Froml Alan Wong Imailto:[email protected]]Sent; Friday, April 06, 2007 2t26 PMTo: Dougherty, WilliamSubject: Connect-ED Follow Up Info
William
How are you? Thanks for your time on the phone today. I really enjoyed our brief chat. Per ourconversation, below please find an "Executive Summary" of Connect-ED for your review.
ft
4^2t2007r*rr4rrrlrs..rrtd
b
?lease have a sales person contact me Page2 of2
Connect-ED is a fully hosted solution that gives you the power to reach all your constituents, thousandswithin minutes (Emergencies, Recruiting, Enrollment, Retention). We have multiple redundancies withour separate data centers, and we provide 24x7 support with guaranteed response time.
From a capacity standpoint, we have one of the largest capacity in our ability to reach one millionnumbers in under an hour. From an experience standpoint, last year alone we sent out over 130 millionmessages. We currently have over 9,000 customers nation-wide, and over 50 Higher Ed institutions.From a pricing standpoint, we provide TRUE unlimited usage.
- A message can be recorded via a web interface or over a phone, and the message is then delivered tocell phones, land lines (home, work, dorm), PDAs, SMS text message, and/or email. We store up to 6phone numbers and 2 email addresses per user.
- Messages are delivered via multiple mediums such as PSTN, VolP, and email, from one of the multipleredundant sites.
- Because it is fully hosted, there will be no software, no hardware, no long distance cost, or additionalphone lines on your end.
The most common usage for Connest-ED is comrnunications pertaining to Crisis Management, DisasterRecovery, Business Continuity, Emergency Notification/Response, Pandemic Outbreaks, Chemical orTenorism related evacuations, Risk Management, School Closures, lT Security lncident Response, andgeneral student services related outreach (Bursars, Fin Aid, Admissions, etc.).
lmplementation for Connect-ED is a very secure yet simple process, ranging from few hours to a day. Soyou could be loading your contacts and send out messages to everyone the same day!
I have attached a general brochure about Connect-ED, along with security whitepaper for yourreview/perusal. We usually don't include the security whitepaper but since you're in lT, I thought youwould find it beneficial. ...... @.
Also, because of our unlimited usage model, departments such as Admissions, Recnriting, and FinancialAid are taking advantage of such powerful notification system as well, as some the attached case studiesindicate. Our unlimited grouping features along with customizable Caller-lDs help mitigate the concernsof "SPAM" in this instance by targeting messages to relevant audience.
I will keep you posted as soon as we finalize the agreement with William & Mary and the state contract. I
will notify Courtney as well so you and your CIO may contact him for reference.
Please let me know if you have any questions.
Once again, thank you for your time and opportunity. I look forward to hearing back ftom you.
Have a wonderful Easter!!
Alan Wong I Rsglonal S.ler DlFctor, Higher Educatlon
Cornect EDiD lC 405-250.15121 wwwntiorouo.com
CONFIDEI,ITIALITY NOTICE: This e-mail transmission, and any documsnts, filss or previous email messages attached to it, may contalnconfidontial informdion that is for the sole uss of the inte]fed recipient. lf you are not the intenGd recipient, or a pecon responsible fordelivering it to he intended recipient, you are hereby notified that any disdosure, copying, distribution or use ofany of lhe informationcontained in or attached to his messago is STRICTLY PROH|BITED. lf you havo received this tansmission in error, ptease immediatetynotify us by reply e-mail at [email protected] or by blephone at (866) HELP-NTI (435-76E4), and destroy the original transmission andIts attsctun€nts without reading them or saving them to disk Thank )ou.}
I4/t2/2007
-. A r"*ilgllre& a
From:Sent:To:Subiect:
Viroinia.Tech'news @vt.eduinIrsdaY, APril 26, 2007 12:33 PM
Multiple recipientsb"Ji'rii.g
".0 archiving ceremonies and condolences
Thursday, APt iI 26' 20O1
To: Virginia Tech Facufty and Staff:
BeforethenanylribuEes,condolences,andmemorialsfor.lastweek,seventsdisappear.university l,ibraries illa"-yoor help in iocrr*.ntlrrg the inpromptu and formal memorial
dj-splays that have appeared i" "":1o::-t;;;J;itiiil1'-^o:'1"-tt of the "virsinia rech
4-16-0.7 Library ercnive" we want. to docume;t and preservt tnese displays both Eo. honor the
individual members of our university tt**Io,iti'1"-a- io-pt"ttide hj-scorical naterials for
future researchers '
Therefore, Universlly Libraries asks each of you to do the following:
Those of you who have created displays' fliers' prograns ' and Ehe lj-ke'
i;-;h" lilrarv' s universiEy Archives' *
please send coPies
2. IdenEifying the photographer ' - individualsi"iiai"s
"-r.a itoot or ofiice nr:nrlcer ) ' and anv
researchers and hisEorians '
3. Sending the images etc' to us* with a statement by
;;;i;;i;; to make che imases availabre:
As the Photographer / autrhor ' 1'<;.-;is^ht to- ar-chive, display'-. and provide access tooi l" i"tt in all- forms of media'
oiccured, date, specific pIace. (i.'e" ' .'"iiIi-i"t"o"-ti"tt that would be herpful to
the phot ographer giving us
qrants to Virginia Tech or its agentsiil"7tir."" dlgital imase(s) in whole
If Ehere are memortar1. Taking Pictures of
S incerelY,
Eileen HitchingbamDean. University l,ibrariesNewman Library540-231-5595www.Iib.vt.edu
dispfays within your units' we ask your assistance by:
[email protected]. you mav ca:"r her (1-9252i';;-;;il;-iennerlv, universj'tv Archiw:-st
l1-gz14l , with questions '
Thank you for your assislance and suppo::t
,. dtd,,. ,-!;rfij,, diF6r*ia :
From:Sent:To:Sublect
Thursday, April 26,
[email protected], April 26, 2OO7 12i41 PMMultiple recipientsCoildge contacts for questions on grades, completion of work
200'7
Dear Virginia Tech Students:
Thank you so muclr for your continued courage and conunltment as rte continue to heal and
move forward. This note is to reiterat.e thl universily's c ornrni lment to be flexible throughour "student choice' policies that provide options for completion of your academlc
,.qoit"."rrts for the !"r.=tut. Please refer -to the university's homepage (www'vt'edu) forinformation on grades and completion of acadernic work'
Any questions you mlght have should first be directed to the associate dean of your
co1lege. We reafize itat you are taking courses in multiple colleges' and all collegedeans are working in concLrg \righ one another Eo respond to your needs. We ask for your
fatience and understanding as we work to respond to your questions. I have asked the deans
to keep me informed of the E)4)es of guestions and islues that arj-se so that vte can provideadditional advice or suPPorE .
The Assocj.aEe Deans in each cotlege are tshe most appropriate person for you to contactwith questions:
Agricufture and Life Sciences: Mary Marchant, 104 Hutcheson, 231-6503
Architecture and urban studies: wendy vaughn, 202 Cowgiii, 23t-6L45
Panplin College of Business: Candice Clemenz, 1030 Pamplin, 23I-6602
Engineering: Michael Deisenroth, 302 Whittin ote, 23!-5072
Liberal Artss & Human Sciences: Mary Ann Lewis, 250 wallace, 231-67?0
Nacural Resources: Richard Oderwald, 324 Cheatham ' 23t-5482
Graduate School: Anne McNabb, 236 Graduate Life Center, 23L-5645
Universicy Studies: Kim Bror"rn, 3-1-7 Femoyer , 23t-8440
We remain confident in our ability to help you rernain engaged in the learning process no
maEter which options You choose.
Best wishes.
Mark McNameeUniversity Provost
Frcm:Sent:To:Subject:
[email protected], April 26, 2007 12:52PMMultiple recipientsLetter to students f rom Dr. Zenobia Hikes
Thursday. April 25. 200?
To all Virginia Tech students:
I lrrite !o thank the students of Virginia Tech for all they have done to help Ehemselvesand their university in the crisis of April 16.
There are so nany examples of student heroism, sensitivity, and humani ty that one couldciEe: members of Lhe Rescue Squad who put Ehe safeEy of others before tsheir own t personsin Hokies UniEed, SGA, and GSA who worked to coordinate support services for fellowstudents; those who construceed shrines of remembrance for Ehe fallen; staff on theCollegiate Times who worked t'o keep the conununity informed; individuals who in numerousresidEnce haIls, clubs, and associations reached out to assist those who needed a helpinghand, a kj-nd word, or a friendly embrace. These acts of kindness clearly underline thattshe cruel deeds of April 16 reflect badly on one Eerribly deluded person but do notreflect aE all on the conununity. Or Eo put it another way, these acts of kindness show
that "Ut. Prosim,, is not jus! an antiquarian motto-ie is part of a liwing code.
Tret me encourage each scudeit to continue with acts of int,entsional kindness and toencourage his or her friends to do the same. I arn probably statj.ng the obvious, but thefollowing reminders may be usefui:
For professional" and personal reasons, a fair number of students will carry a fu1lacadlmic load unt,il the end of Ehe term, while nany more will need to cornplete partialloads. Out of respect for their academic obligations, especially in a trying time, pleasebe carefuf about excessive noj-se and observe quiet hours.
Errcessive noise also can be painful for persons who are dealing with grief' Many timesthey need a degree of quiec. So again try to be respectful of that need'
If you have a friend who appears to be in serious emotionaf disEress. please do nothesitate to seek supporE for him or her at the Cook Counseling Center (located in Mccomas
Hall). If you are not quile sure how ser.ious his/her crisis is, remernber i.t is beEter toerr on Ehe side of caution.
Students from all backgrounds hawe stated openl-y that the ethnicity of the shooter hadnothing !o do wiEh his cruel acts, and it has been gratifying Lo see sEudents refrain frombiased racial remarks. Pfease encourage all persons, on- and off-campus, to take ghe highand f ai.r road.
Sometimes persons who grieve will atterrllt to self-medicate !5r using alcohol' since alcoholis a depressant., it tends to hurE more than help. AIso if used to excess it can be lifethreatening. so please be restrained and thought.ful in this area, and encourage the same
in others. please be especially respeclfuI in your behavior when you are downtown or inoff-campus areas.
Conlinue to exhibit the qualities of a Erue Hokie--serving others, being considerate,looking outs for each other, and protecting and helping each other.
Finally, know that we are proud of you.
wich best. wishes,
Zenobia Lawrence HikesVice Presicient for SEudent Affairs
Multiple recipientsLetter trom President Charles W. Steger
For confidentialprivate visits.hours a day.
Thursday. April 25. 2007
Dear Colleagnres,
Arlhough crasses are back in session and we are a1r trying vely hard to move forward' we
are also coml-ng ao t.ili". tbat it wiff Cafce-a-""w foitg Li1ne ior our universiEy conrnuai tytso recover from the most traunatsic evenc in our history. on the surface, things tnay seem
normal , but tshey're not. Even those among us who seem to be coping well are oflenstruggling inlernallY.
So, I wan! to encouragfe everyone to pl-ease talk with one of the counselors who are
available-if only for a few minules. If you personally- don',.E feef the need to speak with
a counselor, you still ^"V ii"a it fretptuf t6 spend a few minutes talking abou! ways you
can help co-workers, studlnts, and even vout talnifv ^"*P:r"": who may be having a dif fj-cuit
time. Information about the counseli"g "!ii".s arl available can be found at the bottom
of this note. MosE oi uff, be assured that the counseling sessions are complelelyconfidential .
we are the virginia Tech farnily, and we will prevail. But along the way, each of us willhave good days and bad days. so, let'" ua-""""itive to each oEher's needs and take care of
one another. I'm proud of all of you' We will prevail '
S inc ere1y,Charfes w. steger
Counseling Intormation
access to telephone counseling or referral !o a 1ocal counselor forfaculEy and sEaff can conEact Valueopcions at L-866-725-0602 anytime ' 24
Hu.man Resources has compiled a nurnber of informational and support resources which remain
available to our entire comrnuni- ty a! www ' hr ' vt ' edu/ supportresources
Human Resources will cont.inue to coordinate counselor availability for depaftmen! or
workgroup meetrngs. ContacE 23\-7772 for more information'
counselors and Human Resources representatives will continue to be available for walk-ln
visiEs on the 3rd froor of squires studeni center - this saturday (April 28) from l-0 a'm'
tso 3 p.m., and !{onday through Friday from 8 a'm' to 5 p'm'
MultiDle recipientsfvfembriats t6 return to Drilllield on Saturday
Friday, A9r !\ 27, 2OO7
To: Virginia Tech Corrunrntty
The memorials that were moved to tbe- Old Dominion Baflroom inApril 24, 200? will
'ut-t"ittt"tA to tshe Drillfield on saEurday'
will be moved inco "-iZo-i""i by 40 foot enclosed tent lhat is
rhe Drillfie1d. The -teni
wi-f i rlmain on the Drillfield for the
allowing members of if,. -
"ortn ttti ty the opportunity go vj- ew the
day'
Scruires Student Centser on
epril 28, 2007' All icemsl-ocaued i.n Ehe cenEer ofremainder of the semester
memorials Ehroughout the
rcti$s
If you have any quesEj'ons, please e-mail at hokiesunited@v! ' edu'
Hokies UniEed
'l
-t
.,ilu:,
hff
The University and your administration is to be greatly comme,nded how the
aftermath of tlre tragedy has been handled. My company had four construction
workers working on ttre Second Floor ofNorris Hall on the morning of 4/16. Also,
at the same time, we had eigbt workers on the First and Second Floors in the rear ofBumrss Hall performing renovation work. We will all get through this in time.
God bless you and your administration.
Sincerely,
Cc: Larrv }fincker
hard (Rick) Ilarman, Sr.
Class of '52 BC
June 11.2007
PresidentVirginia Tech
Re: Mounted Patrol for Vrginia Tech
Dear Dr. Stegar;
Several years ago, Vrgnia Tech Police Department had a mounted patrol unit. The
Patrol, as I am srre you recall, was started and ended while Dr..McComas was President
of the University. I have been told it was abandoned because a stable was built on
University grounds without Dr. McComas' knowledge or perrnission.
I raise Arabian horses as a hobby and in 1986, I felt that Roanoke needed a mounted
patrol. I had a meeting with Chief Hooper (deceased) ofthe Roanoke City Policebepartment conoerning a mounted patrol for the city. But he was not in favor of amounted patrol because he said it was only good for public rolations. I contacted the chiefof police in Atlant4 Clwelan4 Charlottesvile Ricbmond, and Virginia Beach, plus the
Park Police in Washington, D.C., who were all very helpful. Doumtown Roanoke
Incorporated became very involved plus Roanoke City Councilmen, and the mounted
patrol started in 1993.
To meet the requirements of CbiefHooper, I provided all the facilities to house fourhorses plus a police ofEce in one of my warehouses in Roanokg and Downtown Roanoke
provided the foo4 tack equipment, and farrier services. My facilities were used for seven
years at which time the city built a state-of-the-art mounted police facility in the Roanoke
Industrial Park.
I believe a mounted patrol unit within the Virginia Tech Police Deparfrnent would be ofgreat ben€fit to the University and the students especially with the large amount of open
space on campus and the imnediate srrrounding areas.
I believe a mounted patrol would have been invaluable in the search for Morva last
August. This statement does not reflwt any criticism towards the Virginia Tech and
Blacksburg Police Departments in the search for this fugitive. Howwer, a mounted pafrolcould have had bett€r aocess, and move frster, into areas not accessible to patrol cars.
i!i
i,'i.. : , tiJisb;., j1i..,;' ,-,'l ..
['
I
The following are some advadages to having a mounted patrol within a police
department:' l. Mo*t.d patrotnan can see over vehicles and obstacles with a sight of vision ofeight or nine feet above the ground.
Z. lglrgr|IaTech is a very largJcampus and a mounted patrol can maneuver quickly
into areas that are not accessible by patrol cars and reach areas much faster that
police on foot.3. A mounted patrol might help zuppress the fears that some students might have as
thery find themselves in areas which are not quickly accessible for police cars and
police on foot.+. A hrge stable with all the necessary facilities for a mouoted patrol is in existence
on campus.S. Witno,rt talking to the Roanoke Police Department, I am sure the City would help
train ofrcers and horses at their new facility.The Virginia Tech/Maryland Veterinary Hospital and Clinic is a big plus.
Grazing areas ficr horses are plentiftl on campus-
Fanier sei:rrices for the horses should be available on campus.
Animal Husbandty and vet students should be a great helP.
a. Needy snrderts could be paid to help clean out stalls, feed and groom the
horsesb. It would be very helpful to vet stud€,lrts in their education process about
large animals.i. Studer,ts could be used to lunge and help keep the horses conditioned
10. A mounted patrol can be a good public relations tool. After 4/16, this could be
very important, both to the university and to the public.
I l. Thi general public has a love for horses and this affection would be evident with
studentq faculty, and public alike.
12. The presence of mounted patrol on carnpus before and after football games would
be ged,-for the fans and the media. I have always wanted a mounted patrol posted
under the goal posts after a football game as they do at Mami and Nerl Orleans.
13. Mounted patrols are great for crowd cortrol. They could help with traffic before
and after atlletic events, especially football.
There are many more good reasons for a mounted patrol at Virginia Tech, but Ibelieve you have a background interest in horses. Are there negative reasons?
Certainiy, but I believe the positives outweigh the negatives; now, more than even!
Aside from the mounted patrol, could call centers be placed around the campus,
especially in remote areas of the campus, where only a quick emergency dial number
could beplaced (911) which would go direc't to the VT Police and the location to be
identifiabie without voice transac-tion These call centers could just be a phone placed
on a post, weather protected for easy acsess. They should not be used for out-going
ca[s, bW only for students to know that the university has set up some emergency
facilities forthem
6.7.8.
9.
Page 2 of 5
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24001540 231 [email protected]
wvrrry;*p*
From : jing zhao [mailto:crystaljingz@hotma il.com]Sent: Monday, December 03,2007 10:29 AM
To: Hincker, Larry; Lancaster, Paul; Owczarski, MarkCq [email protected]: RE: Jing From Shanghai Media Group
Dear Larry Hincker,
Thanks for your kind email and all the information and assistance. I have fixed my trip, and will be
in Blacksburg from Dec. 8 till Dec.11.
On Dec. 8 & 9, we will try to get the inteMe\,vs ananged and prepare for the filming. And on Dec 10
& 11, we will staft filming on campus. I know its a busy season with exam starting from Dec. 7,
and we do appreciate your kind assistance. We would like to hear all your advice with regard to thefilming on campus, as what we should notice in advance, etc.
As for interviews, could we set up a brief interview with you or anyone you recommend with regard
to the April 16 tragedy, mainly focusing on the recovery from the pains and how is it now, etc? Ifyou have any con@rns over the interview, we could work out all the quesitons and send to you foryour comments in advance.
Thanks and Best Regards,Zhao Jing
Subject: REI Jing From Shanghai Media GroupDate: Tue, 27 Nov 2007 16:23:32 -0500
Either I or Mark Owczarski will be your contact. Let me know when you plan to come.
I'm sorry, but access is not permitted in any of those buildings you reference. The memorial isoutside so you will have no problems filming there. Obviously, when you interview me, we can usemy office or some other suitable location.
May I suggest that you review the campus maps to get a flavor of the layout on our website athttp://www.W.ed u/where-we-a re/ca m p us-gutde/#eampug
- -*"\&**,=*,-**dt ;&,oa,-rF,'ansa4r2tst2007
'iir.:1i. : , r'i"--.
Page 3 of5
Best regards
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 [email protected]
From: jing zhao [mailto:crysta|jingz@hotmail'com]Sent Tuesday, November 27
Please let me know specifically what you would like to do.
1215t2007, ,rnq" . r 4'rdif$'{r{r1t4,orryr4 I " r. r '-rrEr
3.
Are you looking to speak w students? \Mth Asian students? Because of the extraordinary media
interest in our iampus since April 16, we do not have the manpower capacity to anange or find
students for You.
The university campus is public property and you are free to roam on the streets, sidewalks, and,greens.' This requires no permission is long as you are outside. Filming inside buildings does
requrre permission. We are not in a position at this time to provide much assistance in that regard.
Are you looking to speak w anyone from the university administration? lf you want to discuss media
coverage, I am the logical person and would be available for you.
* you will need to get a parking pass from the university visitor center on Southgate drive.
Larry HinckerAssociate Vice PresidentUniversitY RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061
I'm in the beginning stages of planning for ArtsFusion 2008. The dates are April l l - 19, although thestart and end dates are not set in stone. I anticipate knowing for certain what those dates will be within a
week or two.
ArtsFusion pulls together various pre-existing arts events produced by various entities both on campus
and in the surrounding community. It is an effort to highlight the great wealth of artistic talent both oncampus and offand create an atmosphere in which we can all share the enriching aesthetic experiences
that the Arts provide.
Our Website is located at http://artsfusion.net There was no ArtsFusion in2007 however, that decision
was made in 2006.
Thus far, the following events will be included:
April I I (tentative date) at the Lyric Theatre: This will probably be our kick-off event. Not named yet.
Sponsored by HERE: Honoring Experiences, Reflections, and Expressions http://www.here-nrv.orgDetails for the event are still being planned but it will focus on how community artists were impacted byApril 16 and how they responded. Artistic leaders from various disciplines from both VT and the
sunounding communities are being tapped to facilitate input from community artists within theirrespective art forms.
April 5 - 20 at the Perspective Art Gallery in Squires Student Center: Virginia Tech Remembrance
Exhibition, a collection of art received by the University from people and organizations from around the
country expressing grief over the April 16 tragedy. Mary Tartaro, Art Director of the gallery will be the
curator of the exhibition.
April 12 (tentative date) at the Lyric Theatre: Progeny Film Festival sponsored byhttp ://www.progeny.org.vt.edu/
April 12, 8PM at Bumrss Auditorium: New River Valley Symphony presents Johannes Brahms' Eizl
deutsches Requiem. NRVS is the Dept of Music's community orchestrahttp :/iwww.music. vt. edr.r/performance/ensemb les/nrvs/Brahms'Requiem is one of the greatest pieces of western art music and text. It transcends religiousboundaries and provides comfort to us all. Massive in its orchesfiation and demanding in its libretto, thismasterpiece requires consummate artisty so an amazing group of artists have joined together for thisperformance. Joining the New River Valley Symphony will be Virginia Tech faculty, University Choirs,and the Blacksburg Master Chorale. The concert's first half features The Marching Virginiansperforming a new concert band composition written especially for them by Virginia Tech's Dr. James
{
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ft
Re: One year anniversary events Page2 of3
Sochinski.
April 1 7 - 1 9, 7:30PM at Squires Studio Theatre: Dept of Theatre Arts production Lightning at OurFeet. Obie-winning director and new faculty member Bob McGrath makes his Virginia Tech debut withan original multi-media music/theatre work based on Emily Dickinson's poetry and letters, created withhis Ridge Theatre collaborators. htp://www.ridgetheater.org/ This will be a workshop productionleading toward its NYC premiere at the Brooklyn Academy of Music.
It is not the intention of ArtsFusion 2008 to be entirely about April 16. However, as evidenced by the
outpouring ofgriefthrough artistic expression that occurred after that day, it does seem appropriate that
ArtsFusion be open to explore all that it stands for while honoring the tremendous loss we've allexperienced. Therefore, I am not including any events on April 16 because I'm assuming there will be a
memorial service arranged by the University and I certainly would not want our activities to interfere inanyway with that.
I will keep you informed as events are added.
Best regards,Louise
Folks-
Larry and I are at the beginning stages of trying to track events, progtams, activities, etc. that will beheld (big and small) related to the one year anniversary of April 16.
lf you are aware of any such events, even if those activities are in the planning, development, oridea stage, please drop Larry and myself a note regarding what they are.
FYI: A more formal university wide planning committee for the one year anniversary is in the works .
Thanks in advan@ nrr your help.
Mark
Mark OwczarskiDirector of News & InformationUniversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24061
Content-ID: <image00 I jp [email protected]>Content-Description: image00 I jpgContent-Location: image00 I j pg
]
Louise AdamsPublic Relations and Marketing ManagerSchool of the ArtsVirginia TechCollege of Liberal Ar.ts and Human Sciences203 Performing Arts BuildingBlacksburg, VA 24061540.231.5200
t2/10/2007:! ;:ri!*i$.,, *"liii.Ii$i|agiflr8ra"-
From:Sent:To:Subject:
Virginia.Tech. [email protected], August 26, 2OO7 5:20Multiple recipientsHokies Respect - Our Season
PM
Begins Saturday
Monday, Augrust 27, 2oo7
To the Virginia Tech Community:
The kickoff of the 2OO? football season ie nearing, and like most of you, I anxiouslyawait the star! of a nev, season. With a veteran team returning, our expecEations are highand I look forward to doing my part, bolh as an athletics director and a fan, to help thistseam fuIfil1 those expectations .
It,s as a fan tha! I writse this fetster to you. As you all know, our university and ourcommunity endured an unspeakable and senseless eragedy this past April. Bright. minds andbright futures were lost that day. Physical wounds are stj.ll healing and so, too, are Chemental ones.
Despite what happened that coLd, blustery morning, the hours, days and weeks afterwardmarked our university's fi-nest. our students spoke so reasonably, thoughtfulfy, andeloquently abouts such a painful moment. Our campus leadership 1ed strongly and proudly.And che support that flowed in from around the world was owerwhelming.
part of Lhat rdorld is the sportss world, and tshe support from players, coacheE, teams,organizatsions and athletics departments from around the country has been astounding. The
sports world has grieved with us and also heJ-ped us heal . Those players and teams - bothcollege and pro - have $rorn our hats, sehrn our logo on their uniforms for cercain games.and made contributions to the Hokie Spirit Memorial Fund.
this upcoming academic year, we will be playing leams on the field and on the court thathave supported us t.hrough a difficult time. It slarts on Sept. 1st when !.te p]ay East.CaroLj-na University to open lhe football season. The athlet.ics departsment at ECU plans tocontrj-bute a check in the generous amoun! of $100,000 to tshe Hokie spirit Memorial Fund,whj-ch will be used !o aid in the healing process.
Because of what tsranspired, people everlrwhere have been, and will be, cheering for theorange and maroon. As the games get ready to begin, I ask that you remerdber the kindness,generosi,ty, and Eupport by our non-conference and ACC brethren. I ask that you please noEboo those players and teams. Instead, while cheering vigorously for the Hokies, f ask that.you please respect the opposing players and teams during competitions, and at che end oftshose competitj.ons, I ask that you applaud their efforts, wj-n or lose. Please erea! themwith respect, for Ehey certainly have shown us that traj-ts the past several months.
We have a golden opporlunity here as sports fans. People have seen hor^r resilient we are asa universily and a communily. Now, 1et's use athletics as one vtay tso thank them. Iret usnot be remembered simply for tshe resuLtss on the field or Ehe court, but also for thec1ass, respects and graciousness we show off it.
S incere ly ..f i-m WeaverDirector of AehleticE
{ry
Evans. Susan
From:Sent:To:Subject:
Matt Winston [[email protected] u]Wednesday, November 07, 2007 9:36 AMEvans, SusanRe: Your Visit to blacksburg Nov 14th
Susan . ..
Below are a set of que s tions /di scuss ion topics that our team has discussed and woul,d liketo offer to Ehe VT team as discussi.on items.We are aware that some of these issues are addressed in the committee reports, which weh:we all read. hUf rL6ra h.\, laa d^ha ^hDortunities for elaboration and discussiOn.I mentj,oned Eo Larry t.hat we also addressed these issues in our own task force reportshere at UGA (http: / /www.tga. edu/EPcc_Report. pdf andhttp: //www. uga. edu/EPSP_Report, pdf ) , and so there is some interest in an exchange ofideas on some of these.
A1so, this is neither an exhaustive list, nor is it a l-ist that we feel we must. coverevery topic. We are all probably more interested in some general discussion and f etting..,the conversation f l-ow as it miqht.
Exec. Director of Uniwersityinterim director, office of
Ie Robbins Director, -t6E-nGEfing and Psychological services, UGAthy VP, Finance and Administration (Chair of Emergency
Law professor and Admin. Fellow, Provosts Office(Chair of Psychological sk force) , ,,
We hope to arriwe by around 11 a,m., and then Gerry Kowalski and I will give our team atour of campus and Blacksburg before having lunch. ,t r,.iiAfter lunch we'11 make our way slowly to Burruss in time for our 2t30 .
meeting. Again, we are grateful for your assistance in setting al-l ofthis up.Please l-et me know if you have any questions.I may touch base w/ you one more time before we take off for there next week.
'.'-'stant to the President (Gerafd-lson; rrcA.-{-lai e f of police rSteve
The UcA team wil-1 consist of:
eaarrri t\r- Drahir
Heafth CenterPreparedne s s
tthew Winsti 11i amso
MW
Matthew M. Winston ,fr.AssisEants to the President.university of GeorgiaAthens, GA 306027 06 /542- oos4 (o)706/s42-0ee5 (f)mwinston@uga . edu
Virginia Tech QuesEionE
1. rn hindsight, if you had issued a warning to campus (via ConnectED or equivalent method), how coufd it have been worded to prevent further shootingvictims ?
2. Did you utilize a campus emergency operations center (Eoc) atany time during the investigaLion and recovery process?
3. Has your senior administrative staff taken any National IncidentManagement System (NIMS) or fncident Command System (ICS) courses?
I
x
s
University of GeorgiaVisit to Virginia Tech
Wednesday, November 14, 2007315 Burntss Hall, Conference room
2:30 p.m. - 4:30 p.m.
Attendees:
-2\2 Larry Hincker, Associate VP for University Relations
Zenobia Hikes, VP for Student Affairs
I Wendell Flinchum, Chief of Police
A Ed Spencer, Associate VP for Student Affairs
J Tom Brown, Dean of Students
/ U* Blythe, VP for Information Technology
;j lonnBeach, Director, Physical Plant Operationsarrd Director of Emergency Response Management
If yes, how was the training accomplished (online FEMA courses, instructor delivered,
4. Please describe your campus emergency notification protocols.Who can issue a campus wide afert? In wha! types of situations will you utilize campusalerts?
5. Do you hawe building representatives designat.ed in each of yourbuildings to coordinate emergency planning and procedures? How werethese individuaLs util-ized during che shooEing incident?
6. UGA and Virginia Tech are taking different approaches topopulating their alert systems. At VT, participation is voluntary; at UGA, it j.s mandatorywith the caveat that people may *opt ouL* of the system. Let*s discuss the pros and consof each approach. What percentage of vol,untary participation does VT currentrfy have rnthis program?
1. We are afso considering a life safety fee to pay forcommunications enhancements. L,et*s discuss,
8. I-,et*s discuss the campus reaction to your building safetymeasures, e.g., puttsing locks on interior general classrooms and replacing door hardwarethat can be chained shut. How have these actions been received, and do you feel they willhave a significant impact?
9. when \,,/i- f I you acquire Reverse 911 capabilities? Had you had themon April 15, would they have been employed?
10. Let*E talk more about your proposal tso create an electronicpeople locator system.
l-1. Details regarding the operation of Virginia Tech*s Care Team.
7-2, Virginia Tech*s actions in response to the recommendation thata *Threat Assessment Team* be established.
l-3. Information regarding Virginia Tech*s Counseling Center. Whatchanges have been made (or will be made) in light of committee recommendat ions ?
L4. Discussion of any efforts with regard to training facul"ty,staff. and/or students in identifying, responding to, and referring broubled members ofthe campus communitsy. (*Gatekeeper* program?)
15. Discussion of efforts to better educate campus officials withrespect to the various lega1 constraints on information sharing.
15. How did you manage the media influx, and who was assignedto manage that?
L7. How did you manageassigmed t.o manage that?
the influx of volunteers, and who was
|1i", . -! , , ti'li ra-i, d , ., !.rdidBqte, rt
Evans, Susan
From:Sent:To:Subject:
Susan,Wendell will be out of
Ehanks
Breeding, CharlotteFriday, September 21,2007 1:45 PMEvans, SusanRE: Univ. of GA to Visit W
To: Hikes, zenobia; Flinchum, wendel1,' Spencer, Edward; Beach,ErvCc: ' donnas@vt. edu' ; Breeding, Charlotte; Rogers, Rhonda; Kast,Lucas, NoraSub'iect: Univ. of GA to Visit VT
Please lec me know your availability for the folJ-owing datses:
Nov. 14 and 15, for a meeting that Larry has promised the Assistants to the PresidentUnj-wersity of Georgia for a 1or 2 hour meeling to discuss and have some exchange abou!issueg related tso the shootlngs.
Thank you.
Susan EvansExecutive Secretary SeniorUniversiEy Relat.ionsVirginia Tech314 Burruss HaLLBfacksburg, vA 24051-540 231 5396
i----originaf Message- ----From: Hincker, LarrySent: Thursday, september 13, 2OO7 6:04 PMTor 'MatC Winston'Cc: Evans, SusanSubjecE: RE: Visit to blacksburg
ifohfi, Brown, Tom; Blythe,
Donna; Whit.enack, Judy;
Mat!,
I would
Give meread the
Go here:links to
I thinkout I ine
be happy to try to work up a schedule for you.
some sense of what kinds of questions or issues you might L j.ke to e^p1ore. rf youinternal revj-ews, you can get a sense of rthac our committsees Looked a!.
http;//www.vtnews.vt.edu/story.php?relyear=2007&itemno=459 to get the summary andafl the reports.
it would be really helpful , after you andissues and/or questions. In that way, we
your folks look at the reports, tocan prepare for your visit.
In the meantime, I will start getting avaipeople:
vP for stsudent Af fairs
lable dates in October for the following VI
From:Sent:To:Cc:Subject:
Lucas. NoraFriday, September 21,2007 'l :45 PMEvans. SusanStewart, JebRE: Univ. of GA to Visit W
Hello Susan,
Erv is avail-abl-e Nov. 14, 9:00 - 11:30 and 2:30 - 5:00 and Nov. 15, 9:00 - 10:30.
To: Hikes, Zenobj-a; Flinchum, Wendel]; Spencer, Edward; Beach,Ervcc: 'donnas@vt. edur ; Breeding, charlotte; Rogers, Rhonda,' Kast,L,ucas, NoraSubject: Univ. of GA to Visit vT
Please let me know your avaifability for the following dateg:
Nov. 14 and 15, for a meeting Ehat I-,arry has promised the Assistant to the PresidentUniversity of Georgia for a 1or 2 hour meeting to discuss and have some exchange aboutissues relatsed to the shootings.
Thank you .
Susan EvansExecut j-ve secretary SeniorUniversity RelaEionsvirginia rech314 Burruss HaI1Bl-acksburg, vA 2406I5+V ZsL )5>O
-----Origina1 Message-----From: Hincker, LarrySents: Thursday. september L3' 2007 6:04 PM
To: 'Matt WinBton'Cc: Evans, Susansubject: RE: Visit to blacksburg
Matt,
I would be happy to try Eo work up a schedule for you.
Give me some sense of what kinds of questions or issues you might like to explore. If youread g,he internal reviews, you can ge! a sense of what our committees looked at.
Go here: http://www.vtnews.vt.edu/story.php?relfear=2007&itemno=459 to get the summary andlinks to all the reports.
I think it would be rea11y helpfuJ., after you and your folks look at the reports, toouEline issues and/or guestions. In that way, we can prepare for your visit.
In lhe meantime, I will start getting available dates in OcEober for lhe following vT
John,. Bro\^rn, Tomi Blythe,
Donna; Whitenack, iludy;
From:Sent:To:Subject:
Donna Kast [[email protected]]Friday, September21,2O07 1:03 PMEvans, SusanRe: Univ. of GA to Visit W
We can make ilohn available on both days listed below. The afternoon of Wednesday wouldwork betger but we can send a replacement to the prevj.ously scheduled meeting ifnecessary. If you need to check any other dates pfease fet me know '
thanks, Donna
At 11:4? AI'tl 9/27/2007 t Yolr wroEe:>Please 1et me know your availability for the following datee:
>Nov. 14 and 15, for a meeting Ehat l-,arry has promised the Assistant to>tshe President University of Georgia for a 1 or 2 hour meeEing to>discuss and have some exchange about issues related to the shootings.
>Thank you.
>Susan Evang>Executive secretary Senior>University RelaEion8>Virginia Tech> 314 Burruss Hal I>Blacksburg, vA 24051>540 231 5395
>-----OriginaL Message----->From: Hincker, Larry>Sent: Thursday, September 13, 2OO7 6:04 PM
>To: 'Matts Winston'>Cc: Evans, Susan>Subject: RE: Visit to blacksburg
>Matt ,
>I would be happy to try to work up a schedule for you.
>Give me some sense of what kinds of questsions or issues you might like>to explore. If you read the internal reviews, you can geg a sense of>what our committees l-ooked at,
>co here: http: / /www. vtnews . vt. edu/story. php?relyear=2 007&itembo=459>to geE Ehe summary and links bo aII the rePorEs.
>I think it woufd be really helpful, after you and your folks look at>the reports, tso outline issues and/or questions. In thats way, we can>prepare for your visit.
>In the meantime, I will start getting avaiJ.able dates in october for>the f ol-lowing VT people:
>VP for Student Affairg>Chief of PoI ice>Assoc VP for SA (Ed Spencer) who has a>Dean of studentss Dj-rector of Emergency
major role j-n Threat AssessmentResDonse VP for IT
To: Hikes, Zenobia; Flinchum, WendelL; Spencer, Edward; Beacl'l ,
Ervcc: ' donnas@vt. edu' ; Breeding, Charlotte; Rogers, Rhonda; Kas!,Lucas, Norasrlh'i c.-f : IIn i w . of GA to Vi s iC VT
PLease lets me know your availabllity for the following dates:
Nov. 14 and 15, for a meetj-ng thac Larry has promised the Assistants to the PresidentUnivereity of Georgia for a 1or 2 hour meeting to discuss and have some exchange aboutissues related to the shootings.
Thank you.
Susan EvansExecutive Secretary SeniorUnivers j.ty RelationsVirginia Tech314 Burruss HaIlBlacksburg, VA 24061)+v zsL a5>o
Please let me know your availabitity for the following dates:
Nov. 14 and 15, for a meeting tha! Larry has promised the Assistant to lhe PresidentsUniversiEy of Georgia for a 1 or 2 hour meeting to discuss and have some exchange abouEissues relaEed tso Ehe shootings.
Thank you.
Susan EvansExecutive Secretary SerriorUniversity RelationaVirginia Tech314 Burruss HallBlacksburg, VA 240615+U Z5r fJ >t)
- - - - -Ofiginal lteEEage- ----From: Hincker, Larry
L. .{#r4,h{6nrdcd-d
From:Sent:To:Subject:
Susan :
Rogers, RhondaFriday, September 21,2007 11:56 AMEvans, SusanRE: Univ. of GA to Visit W
Rhonda Mi11er Rogers, A.A. S.AdministraEive Assocrateoffice of Student Programsl-09 E. Eggleston Hal-l540-231-8059 FAX s40-23r-504Irogersr@vt . eduhttp : //www. stsudentprograms. vt . eduProfessional Affiliate - International Association of AdministraEive Professionale
"If you Know Yourself, Be Yourself, and Give of Yourself. you will live an abundant life'""Mike Stevens-WDBJ7 Sports'l
- -- --Original Message-- - --From: Evans, SusanSent: Friday, Septehber 2f, 2OO7 11:47 AMTo: Hj-kes, Zenobia; Flinchum, Wendell; spencer, Edward; Beach,ErvCc: ' donnas@vt. edu' i Breeding, Charlotste; Rogers, Rhonda; Kasc,Lucas, NoraSubject: Univ. of GA to Visit. \rr
Johni Brown, Tom; Blythe,
Donna; Whitenack,,Judy;
PleaEe Let me know your availability for the following dates:
Nov. 14 and 15, for a meeting that Larry has promised the Assistant to the PresidentUniversity of Georgia for a l- or 2 hour meeting tso digcuss and have some exchange aboutissues relatsed co the shootings.
Thank you .
Susan EvansExecuEive secretary SeniorUniversiEy RefationsVirginia Tech314 Burruss Ha11Blacksburg, VA 24 05154U Z5L )5>O
To: 'MaEt Vlinstson'Cc: Evans, susansubjecE: RE: Visits to blacksburg
VfOfruC FOR EXCLUSION FROM GROSS INCOME -- (Senate -oq 2oa7)
[Page: _S].50001
Mr. REID. Mr. President, I ask unanimous consent that the Senate now proceed
H.R. 4118, which was received from the House and is at the desk.
The PRESIDING OFFICER. The clerk will state the bill by title.
The legislative clerk read as follows:
A bill (H.R. 4118) to exclude from gross lncome payments from the Hokie Spiritemorial Fund to the victims of the tragic event at Virginia Polytechnic Institute &
te University.
There being no objection, the Senate proceeded to consider the bill.
Mr. REID. Mr. President, I ask unanimous consent that the bill be read the thirdme and passed, the motion to reconsider be laid upon the table, and that any
rts relating thereto be printed in the Record, with no interuening action.
The PRESIDING OFRCER. Without objection, it is so ordered'
The bill (H.R.4118) was ordered to a third reading, was read the third time, andssed.
D
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Subject:Location:
Start:End:
Recurrence:
Univ. of GAtoVisitW315 Burruss Conference Room
Wed 1'111412007 2:30 PMWed1111412097 4:30 PM
(none)
\
I confirm a meeting with Matsts winston who servesof Georgla on Noveaber 14, from 2230 - 4:30 pm toissues related to the shootings. The meeting willroom.
Thank you.
Susan EvansExecutive Secretary SeniorUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 2406'l540 231 5396
Humor is manhnd's greatest blessing.
lutark fVain
Please let me knov, Your availability for the following datses:
as Assistant to the President, uniwersitydiscuss and have some exchange aboutbe held in 315 Burruss in the conference
Nov. 14 and L5, for a meeting thatUniversiLy of Georgia for a 1or 2
issues related tso the shootings.
Thank you.
Susan EvansExecutive secretary Senioruniverslty Relations.Virginia Tech314 Burruss Ha 11,
Blacksburg, VA 24 061JlU Z5L )5>O
L,arry has promised the Assistantshour meeting to discuss and hawe
to the Presidentsome exclrange about
- '- nrit* ,&1: '1!.,.".ari r rr
From:Sent:To:Subject:
Matt Winston [[email protected]]Wednesday, November 07, 2007 9:36 AMEvans. SusanRe: YourVisit to blacksburg Nov 14th
Susan ...
Below are a set of questions/discussion topics that our team has discussed and would liketo offer to the VT team as discussion items.We are aware that some of these issues are addressed in the committee reports' which we
have afI read, but there may be some opportunities for elaboration and discussion.I mentioned to Larry that we also addressed these issues in our own task force reportshere at UGA (http: / / www . uqa. edu / EPCC-Report . pdf andhttp://www.uga.edu/EPSP-Report.pdf) , and so there is some
ideas on some of these.
A1so, this is neither an exhaustive .Iist' nor is it a listevery topic. We are all probably more interested in some
the conversation flow as it might.
The UGA team wil-l consist of:
Matthew Winston, Assistant to the President Gerald Kowalski, Exec. Director of UniversityHousing Jimmy WiIlianson, UGA Chief of Pofice Steve Harris, inter.im director, Office ofSecuriiy preparedness Gayle Robbins, Director, CounseJ-ing and Psychological Services' UGA
Health dentei Kathy phari, Assi-stant VP, Finance and Adrninistration (Chair of Emergencypreparedness task -force) Lonnie Brown, Law professor and Adnin. Fe11ow, Provosts office(Chair of Psychological Services task force)
We hope to arrive by around l-1 a.m., and then Gerry Kowalski and I will give our team a
tour of campus and Blacksburg before having .Iunch'After lunch we,fI make our way slow1y to Burruss in t.ime for our 2:30meeting. Again, we are grateful for your assistance in setting all ofthis up.Please let me know if you have any questions.i may touch base w/ yorl o.re rnore time before we take off for there next week.
MW
Matthew M . Winston ,tr .
Assistant to the PresidentUniversity of GeorgiaAthens, GA 30602'7 06 / 542-00s4 (ol106 / 542-0995 lf ',)
mwinston@uga. edu
\/i-^i-ia .l'aah nrrael- iOnSY r-9!r-+s
1. In hindsight, if you had issued a warninq to campus (via connectED or equivaleni methodj, how could it have been worded to prevent further shootingvictims ?
2, Did you util-ize a campus emergency operations center (EOC) atany time during the investigation and recovery process?
3. Has your senior administrative staff taken any National IncidentManagement System (NIMS) or Incident Command System (ICS) courses?
1
interest in an exchange of
that we feel we must covergeneral discussion and letting
r. "*&f* ". ,, ', ,;'.*,'r, 'n*'i .t:ll. .rL L . irr ii.... ' . L
If yes, how was the training accomplished (online FEMA courses, instructor delrvered,etc . ) ?
4. Please describe your campus emergency notification protocolsWho can assue a campus wide alert? In what types of sj-tuations will you utilize campus
alerts?
5. Do you have building repres elrt at ives designated in each of yourbuildings to coordinate emergency planning and procedures? How werethese individuals utilized during the shooting incident?
6, UGA and Virginia Tech are taking different approaches topopulating their ilert systems. At VT, participation is vo]-untaryt at UGA, it is mandatory
"iin tfr. laveat that people may *opt out* of the system, Let*s discuss the pros and cons
of each approach. whal percentige of voluntary partj-cipation does VT currentfy have inthis program?
'7, We are also considering a life safety fee to pay forconununications enhancements. Let*s discuss.
8. Let*s discuss the campus reaction to your buildinq safetymeasures, e.g., puEring focks on interior general cfassrooms and repfacing door hardwarethat can Ue inainea shut. How have these actions been received, and do you feel they willhave a siqnificant imPact ?
9. When will you acquire Reverse 911 capabilities? Had you had themon April 16, wouJ.d they have been employed?
10. Let*s talk more about your proposal to create an eLectronicpeople locator system.
11. Details regarding the operat ion of Virginia Tech*s Care Team'
t2. Virginia Tech*s actions in response to the recorunendation thata *Threat Assessment Tean* be established.
13. Information regarding Virginia Tech*s Counseling Center' Whatchanges have been made (or will be made) in light of committee reconmendations ?
L4. Discussion of any efforts with regard to training faculty,staff, and/or students in identifying, respondj-ng to, and referring troubled members ofthe campus community. (*Gatekeeper* program?)
15. Discussion of efforts to better educate camPus officials withrespect to the various legal constraints on information sharing
16. How did you manage the media inf.lux, and who was assignedto manage that ?
1-7. How did you manage the inffux of volunteers, and who was
assigned to manage that?
.,.i , ,'-,) ai:)&i:,;i*i,..
Page I of2
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lieight:special handl i ngl services :
Trr^Ljnd.rrmha..
qhinnar Tnf^' :i-i^h
Patricia Sm.ithOffice of Univ Legal Counsel327 Burruss Ha11 (0121)rVPI&SUBlacksburgVAlle
24467
Dec 3, 2 007Dec 4, 2007 11:04 AM
L. SMITH
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Jerrold P . AllenMajor ceneral , USAF (Retired)commandant of Cadets
--- --original uessage---- -From: msamericag3 ?@att , ne! [mailto: msamericag 3 7@acE . net]Sent: Friday, August L7, 2007 2;20 PtlTo: Major General Jerry AllenSubject: RE: Press Release
to release tshe stacements below to the
and when?
pres s .
me know what you think and who it should be1e! me know and I'11 defete it. Irm at my
is my proposed press release. Please 1etto. If you don't think iE should be sentuntil 3 today. Many thanks, Barbara
Augfust 48, 2OO7
Blacksburg, Virginia
rrwe are here today Co honor our son, Cadet Mattherd L,a Porte. He has been calfed a hero andso he is. But this is a human term. We are even prouder tshat he tried to right a rdrongand was rewarded with eternal 1ife. Matther., rrag surrounded by love his entire life exceptfor his lasts moments. He recognized evil when he saw it and reacted agains! it.'No greater love j-s there than to lay down one's life for a friend.'MaEtshev, embodied the schoolts mocto: ut Prosim - 'That I may serve.'
Now on behalf of Mat.t.hew we challenge all of you. If a 20 year o1d can recognize evil anddo something to stop it, where is the love in your heart? IJove can invalidace whateverevil comes across vour path in 1ife.
Final ly,one. Wetrauma.
May thisaround us
Barbara L,a Porte,Joseph Ira Porte
we are also here to support with prayerg, all those mourning the loss of a lovedalso pray for healing for all- those htho were injured or suffered emotional
day be dedicated to looking forward. we can make a difference in the lives. The Highty-Tightsy motto: 'Deeds not words' is where we shoul-d all begin. "
Page I of2
Lenwood
From;To:
CG:
Sent: Sat 8lZ5l2OO7 4iO4 PM
Subtect FW: lnformation fur Col' Massenglll
Attachments:
The official story from the Blacksburg Police Chief on how the SRO (School Resource Office) heard about the
shootings and related the story to the public schools.
Frcm: Kim Crannis [mailto:[email protected]]Sent: Fri 81241200710:39 PM
To: McCon LenwoodCc: Flinchum, Wendell; [email protected]: InformaUon for Col. Massengill
Mr. McCoy
The information provided by Dr. Anderson was in relation to her notification to the schools to lock down theindividual schools in the Blacksburg area. The School Resource Officers at both Blacksburg High School andBlacksburg Middle School are members of the Blacksburg Police Department. The High School SRO is a
member oi our Emergency Response Team that was activated following the shooting at AJ on April 16h. TheMiddle School SRO was recalled from the school at 8:00 am to respond to AJ to assist in various capacities.Our protocol requires the SRO to notify the school administration when they leave their assignment. BothSRO's notified the principals of their reassignment prior to departing for either the ERT assignment or AJ. Thatwas the only notification made to the schools by this department. Should you have any further questionsregarding this matter, please do not hesitate to contiacl me.
The official story from the Blacksburg Police Ghief on hovrr the SRO (School Resource Offce) heard about the
shootings and related the story to the public schools.
From: Kim Crannis Imailto:[email protected]]Sent: Fri 8l24l2OO7 10:39 PM
To: Mc@y, LenwoodCc: Flindrum, Wendell; [email protected] Information nor @1. Massengill
Mr. McCoy
The information provided by Dr. Anderson was in relatron to her notiftcation to the schools to lock down theindividual schoois in the Blacksburg area. The School Resource Officers at both Blacksburg High Sc_hool and
Blacksburg Middle School are members of the Blacksburg Police Department. The High School SRO is a
member of our Emergency Response Team that was activated following the shooting at AJ o.n April 16h.. TheMiddle School SRO was rbcalled from the school at 8:00 am to respond to AJ to assist in various capacities.Our protocol requires the SRO to notify the school administration when they leave their assignment. B91h _.SRO's notified the principals of their reassignment prior to departing for either the ERT assignment or AJ. Thatwas the only notification made to the schools by this department. Should you have any further questionsregarding this matter, please do not hesitate to contact me.
The official story ftom the Blacksburg Police Chief on how the SRO (School Resour@ Ofice) heard about theshootings and related the story to the public schools.
From: Kim Crannis Imailto:KCrannis@blacksburg'gov]Senh Fri 81241200710:39 PM
To: McCoy, LenwoodCe Flinchum, Wendell; [email protected]: InformaUon for @1. Massengill
Mr. McCoy
The information provided by Dr. Anderson was in relation to her notification to the schools to lock down theindividual schools in the Blacksburg area. The School Resource Officers at both Blacksburg High School andBlacksburg Middle School are members of the Blacksburg Police Department. The High School SRO is a
member of our Emergency Response Team that was activated following the shooting at dJ on April 16h. TheMiddle School SRO was recalled from the school at 8:00 am to respond to AJ to assist in various capacities.Our protocol requires the SRO to notify the school administration when they leave their assignment. BothSRO's notified the principals of their reassignment prior to departing for either the ERT assignment or AJ. Thatwas the only notification made to the schools by this department. Should you have any further questionsregarding this matter, please do not hesitate to contact me.
!T O: r behal f of our f ami Iy, we are so deeply sorry f orthe Cevastation my brot,her has caused. No w'crds canexp:t:'es s our sadnes s that 32 i:rnocent people lostthej.r lives t.his week in such a terrible, sensel-ess11-;1,::1edy.
Iq {11',:::, a re heartbroken .ll r r ,-. rJr ! \'
fl
fl il[r::: grieve alongside the f amilies, the Virginia Tech
cc,lilrrlullity, our State of Virginia , and the rest of t'he
na.'i: :i.on . And, the world
{tl
{ E',rery day since APril L6,pr',:r')/ for st.udent,s
fl V,l<,,r pray f or t,heir f amil ies and loved ones who areex'pr::::riencing so much excrucial:ing grief . And we prayf or '[hose who were inj ured an<l f or those whose I ivesa:re ,:hanged forever because o:l what. t.hey wit:nessedan:l r3xperienced.
,i] trk,:r:h of t,hese people had so much love , ta I ent andgif.1,.:s to of f er, and their livt:s were cut sht:rt by a
hor::r:. ible and senseless act .
IT !,trt::: are humbled by t,his dark::ess. We f eel lnopeless /
hel-r::rless and lost. This is solneone thaL I g:rew upwit-lr ancl loved. Now I feel- l-i,ce I didn't kn'lw thisl^/'\1-r't^'r,-t
tI
A 11A l)|lt1
lf lr'e:, have always been aEarrr:j -Ly. My brother wasst.r"r-r.,:Jgled to fit in. We
:ha t. he was capable ofII
fl H,:l has made the worl-dni<;fl,rl:mare.
.Page 4 of 4
close, peaceful and lovingquiet ernd reserved, Yetnever could have emri- s ioned
so muclt viol-ence .
weep We are living a
|!J T'.L:rere is much justified angor and disbelief at what,
ny t:r::other d id, and a lot of cluest ions are -Lef t,
uni;rr:r.l;wered. Our f amily will cclnt,inue to cooperatef u.I]..'r and do whatever we can t:o help aut,hor:Ltiesuncii,:,::rstand why Lhese senseless; act,s happenecl. We havenar:r.)' unanswered questions as luell -
fI
tJ tl)'rr:r famiIy is so very sorryunr:r1:reakable act,ions. It is acf \,Lrs .
for my brother' st-errible t,rage<ly f or al l
lhe in[,:'rmation contained in thj,s communication is intended for the use)f t|€r ':.esignated recipients named above. If the reader of this:ommurL:. :raEion is nots the intended recipient, you are hereby notifiedEhat 1n1;.;. have received this communication in error, and that any reviet",lisse,n j.:rratlon, disEribut.ion or copying of this communication is strictslyrrnt-r.i h r-cd if vo have received Ehis communication in error, pleaseootifl. Ithe AssociaEed Press immediately by Celephone at +L-212-621-L898and ile...rte this email. Thank you.I IP_IfS....t)ISC]nsk i.c:::c:5 0 c 6d2c3 a6438f0 cf 4 6 7d9a4 93 8
,.,.,r|l{'ldi**i|lt$ti&rd.rdiitihrrll
\
SAN DiEt:i,LI !:'.fi S3"t
35 *4fi*3 r;:f'.{-"'&s s'j} i-
Larry Hincker,Associate Vice PresidentVirginia TechVirginia Tech, Blacksburg, VA 240
f ,,!,i,l,,fll,,,,il',1!,,,1,1,,1,1,,1,1,,1,1,,,1,i,,i, 1,,,1'il
a4oueod e ur {lquassv leJauag aql asreld o1 ,ra4cur11 ,{lle1
Print: The Chronicle: Daily news: M/09/2OO2 -- 01
TI'E CIIIO}iICI,E OF I'IIGIlER EDI"CATIOS
Page I of2
I n fa rm at io n Te c hno /ogyTuesday, April9,2002
http://chronicle. com/ fr ee/ 20021 O4 I 200204090 lt.htm
Virginia Tech Police Seize and Search a Professor's Computer in Vandalism Case
ByIF[R[)'3.. \-oL\q F-t ^ ' -l- V A tl /- -EnT- Y 0u Cfln , I
Some faculty members at Virginia Tech say they're forried about their privacy and their intellectual-
her university-issued Apple Macintosh computer, she said. Ms. McCaughey said the offi not
According to Larry Hincker, Virginia Tech's associate vice president for universiryhope that data from the computer's hard drive will help them track the origin of anE-mail message thathad been sent to several people on the campus, including Ms. McCaughey. The e-mail message was sehad been sent to several people on the campus, e-mail message was sent
by a group that claimed responsibility for spray-painting anti-rape slo;ans at more than 15 locafions on
the
p
p
Tffi n^,*" n*ed Ms #*,f-M M^k",but she tordthemthaishehadalreadvdeletedit'
/U /l/ A TTC .Mr. Hincker said that because the computer is owned by the university, ttre institution had the right tosearch the hard drive wi$out the projfexamine nres on tqf"Dt"ilt*He added that as legfprecaution, univrhowever. said that nf, such warrant was
Iwhimsical, utterly intusive, and truly disturbing," wrote Piyush Mathur, a graduate studentllf|lGqtq.-university, in an e-mail message sent to a campus discussion list. .k:rhr_
"Going by the logic of those cops, the university can confiscate basically any documents stored in ouroffices (as we use office paper), confidential letters (on official letter pads) and e-mail messages(university software, again), and tap into our phone messages (on the phone machines) as well: withoutany specific formal legal mandate or explanation or prior notice or warrant."
Laura Parisi, an assistant professor ofwomen's studies, said that she worries that searches ofprofessors'
Ls dnd office/lab space? OrAre there anv plans to reopen-the buildins ?:tl-t:.t:t:::t::T" it a rnemorial? How manv*:;.'l:';"?:{oo:il;J:.iliIi'i''ii'-;;:-.i.; t:^:: *:"*3 Ti*i"l'o3'T:T:;;*;.::-.:3"1i:::'i; A:ffi:1":Ti:;;:'i=":;"1:.::!:;::!:"i:i;.i;::::?";: :ffi,?"i:i:131"[:;';":i'oll"faculty members, statt, IaD assr-sLd"'-'
.I ii,o'il;"-:";;;;i"n" trt.i. belongings? when did;;;;-;;'; thev allowed to re-ent9:.th'byild:i?-13 lilI'?I'.". rario or c.rassrooms toii!'i"iioiin='iiii, ".".;;;;-;;;";i what is :1"-1:.:i" or classrooms to
Here they
they do thj-s ? I slabs/offices? WhY
Lastly, can I set a comment.{:"* yi'I.Y:Iii:""::":l::i":"I}3lrl' said to the Virginian
i?iil';3ii :':::"; ffy;::':i:; E':'+;i;r *:^:;::: ::s:l::,:T.i::::':'::":::^:'::::::":.i::";;i:":??':13'i"ilil"Y'';";;ii;-;::la:: :l:-'::::::?""^ll'il'i.:l:"]l;:H :i:x3i ;::t..?"il: ;i:i:*'i:""i:":.;riil..F_idffi";; iii.t-..^*""r2 A.'a is there anvone else
i"".i- ""a'"p -t.t 'i.tt"t"iew to talk about this?
I can not believe your stupidity in not allowing responsible, approved concealed carry at V.T. You actually believe thebad guys and crazies would obey your prohibition. The massacre of innocent lives is easy when only the lawless andmentally ill have weapons and nothing to fear. Don't you know not even the crazies want their victims shooting back.I am really glad I don't have to live with your conscience, or are you still brain dead on this subject.Concealed carrv holder in Kansas.
Gun hill gets shot down by panel (VA Tech - On Drudge)Roanoke.com ^ | January 3i,, 2006 | Greg Esposito
Virginia Tech spokesman Larry Hincker wos happy to hear the bill wqs defeated. "I'm sure the university community isappreciative of the General Assembly's actions because this will help parents, students, faculty and visitors feel safe onour campus.
This bill would have helped save the lives of my friends. In applauding the defeat of this bill, you applauded thedisarming of my peers. You do not understand the dangers we face every day nor do you respect our rights to arms andto self defense. You do not understand that the University's weapon policies prevented a quicker end to this tragedy.Thirty three people are now dead. Because of your statement you clearly deserve no power over the lives of studentsand I ask you to resign
Larry, did you ever stop for a moment to actually think about what would happen if a threat ever entered the school. Bydenying the students access to the most effective means of protecting themselves (firearms) you have eflectively tumed*rem into victims. How many lives might have been saved if a student who had been armed neutralized the tlreatbefore he took any more innocent lives. Yes, I know that there is no way in hell that everyone could have been saved,but disarming the student populace at your university made it iike shooting fish in a barrel for the gunman. Hell, thegwrman might have even decided not to atlack the university in the fust place if he knew his intended victims mightshoot back. Your reasoning on this issue defies common sense! If you honestly believe that kicking guns out of yourschool makes it safer for everyone you are in need of a reality check. Just check the FBI statistics on guns and violence.The more guns that are in a neighborhood, the less crime is in that neighborhood. Besides, CCW permit holders arestatistically €rmong the safest and most responsible citizens this country has to offer. I would not hesitate to trust my lifeto a CCW permit holder in a situation like the one that happened at your school. If you read this and check the FBIstatistics and STILL don't see the light, you are either a hoplophobe (look it up), have no cornmon sense, or a.re
politically motivated, in which case this email will have been a waste of my time(I already fear it is). If I was a studentat your university, I would sue YOU personally for every cent you have for pointlessly putting my life and the lives ofmy friends in danger. If I am correct, this is "feels good, does nothing" way of getting your n€Ime in the paper. Have acrappy day.
Sincerely,Adam J. Wickes
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"The writer would have us believe that a university campus, with tens of thousands of young people, is safer witheveryone packing heat. Imagine the continual fear of students in that scenario. We've seen that fear here, and wedon't want to see it again. . . . Guns don't belong in classrooms. They never will. Virginia Tech has a very soundpolicy preventing same. "
-Larry Hincker
Too bad murders don't care about your Virginia Tech "very sound" policies. To think they ever would is asininebeyond comprehension.
I recommend catching up on your reading: "More Guns, Less Crime" by John Lott.
Thank you for creating the "helpless viclim zone" that contributed to the death of 33 people at last count. Your service to massmurderers every where will be remembered forever.
Your self congratulations for stopping these students from defending themselves from a nutcase wackjob will live in your heartforever. You made yourself feel safer (not the students) and cost many students their lives.
lf someone half as skilled as I am with a concealed carry license had been there, this would have been a much smaller incident.
You may say that the CCW holder could have killed an innocent person while shooting the murderer, but how would that be worsethan seeing 33 dead with no one having the ability to defend themselves.
Your rotting corpse of a soul probably isn't capable of understanding your culpability in this honible act of terrorism. You disarmedhis victims. You took away their freedom to Keep and Bear Arms. You put the fish in the barrel.
Those who give up essential Liberty for a little temporary safeg, deserve neither Liberty, nor safety.
"the VT spokesmon soid he wos glod thot o gun low ollowing guns on comPus failed.He stafed that the failure of the bill would moke the pcrents ond students feel safer on cqmPus''.
Still feel thot woy Larry ?
ff only o few students hod been ollowed to corry o conceoled weoPon,
how mony students would be olive todoy.
Al MountAntonio, Mo.
Al's web site:The DELTA RAIDERS
5Olst Porochute Infontry Regiment
101st Airborne DivisionVietnam 67-68
http://WWW. DELTARAIDERS.COM
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iftt* -**r. .l7/17/2007
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Page 1 of2
Evans, Susan
From: Alan W. Rose, Paramedic [paramedic70002@yahoo'com]
Sent: ThursdaY' APril 19,2007 2:20PM
To: Hincker@vt'edu
Subiecf VT massacre
Mr. Hincker,
According to a recent article by Michelle Malkin"'
Late last summer, a shooting near campus prompted studentsto-clemor again for loosening-campus rules
"g"i"rt "r."d seli-defe;;?itgi"i" Tech officiais turned up their noses.In response to student Bradford
Wiles,s campus o"*rp"p"" op-Jd piece in support of conceaied carlT on campus' virginia Tech Associate vice
President Larry Hincker scoffed:
,,[i]t is absolutely mind-boggting to s-ee the opinions of Bradford Wiles' ' ' ' The editors of this 9aS1 -mgs! hav-e
printed this commentary ifior io other.e"jol than malicious compliance. Surely, they scratched their heads
;;yh;;'il;r't b.ti"". ilt "-""iry*"ots
to say that.' wiles tells us th;t he didn't feel safe with the hundreds of
r,ilrrf trained ofticers armed with high powered rifles encircling the building and protecting him' He even
imlties that he needed his sidearm to protect himself ' ' .''
Hincker continued: "The writer would have us believe that a university campus, with tens of thousands of young
p"1pf", is safer with everyone packing heat. Imagine the continual fear of students in that scenario. We'Ye seen
that fear here, and we don't want to ie it again.l . . Guns don't belong in classrooms. They never will. Virginia
Tech has a very sound policy preventing same'"
Article-
Mr. Hincker, do you stand behind those comments, or have recent events caused you to rethink your reality?
There are two kinds of people pr€sent at a massacre: the shooters and the victims. Notably absent from most shootings
until the camage is done: tlie police. Gun fights can, do, and will happen at any time an{ in pY place' Places like where
iii.o;ilbe goilg today. The irst rule of gunfrghting: Bring a gun. Do you want to survive the next massacre? Are
you bringing your gun to the gunfight today?
Assuming that a motivated gunman will obey a well thought out "non-violence policy" or "no guns allowed" sign is
just ridicilous. But law nUiii"g people do, which.is why ihel3re more likely to become-victims of crime, statistics that
;; *y ; unacceptable. So th"en *" or" tirese crimes as iusiification to further restict the rights of law abiding citizens
to carry guns. Talk about a Catch22t
This whole situation sickens me. "Gun free zones" are best relabeled as "victim disarmament zones." Does anyone
believe that the mere presence of a fuearm will cause a law abiding citizen to go on a murderous rampage? No, I don't'
I do however believe that Cho's actions aren't the fault of Glock or Walther. Cho is the guilty party. He could have just
* rurify used gasoline and a match instead of guns and a bullet. Cho could have used any number of methods to kill'
Uut ne 6ian'g uita nir victims needed the Gold Standard of defense: a gun. If he had set fire to Norris Hall, would we
prohibit their possession ofan extinguisher?
I want laws changed so that good people are never again lined up for slaughter. I-have sons that one day will go alone
into this world. I "aooot
ut*iyr protect them. But I cin provide lor their instruction in self defense, and hopefrrlly a
"upJl" g.- for each. Wtrat I la""ot provide alone, is a iulture where their self defense is acceptable.
7ll7/2007
Page 2 of2
,'The founder of the University of Virginia, Thomas Jefferson, understood the harms resulting from the fype o-f
policy created at virginia tecn. n his "commonplace Book,'i Jefferson copied a passage from cesare Beccaria,
the founder of criminology, which was as true on N{onaay as it always_has been: "Laws that forbid the carrying
of arms . . . disarm onty ihose who are neither inclined nor determined to commit crimes . . ' Such laws make
things worse for the assaulted and better for the assailantsl they serve rather to encourage than to prevent
homicides, for an unarmed man may be attacked with greater conlidence than an armed man'"
From "Gun-Free Zones"By David B. KoPelApril 18, 2007;Page Al7The Wall Street Joumal
Alan W. Rose757 338 3235 (c), 801 932 6796 (f)
1. The best civil right? Freedom of the Gun! Without guns, we'd all be British. 2. Why do we balk at letting adults have
concealed weapons when it's oK to license teenagerslor +OOO porura weapons at 60 MP-H? 3. Guns kill people? Mine
;;;;; h;r". oo you think I should return them for'new ones? 4. Why do I carry a gun? Because cops are too big! I can't
uffo.a Uoayguards. I don't expect cops to protect me. I am responsible for my safety' 5' We've had the right to self
defense since we lived in caves. Now some liberals want to ch*g. that. 6. I plan to survive the Lottery of violence' 7'
We use armored cars and guns to protect oru money. Do our children deserve less? 8. Now that I'm legally armed,
where do I get legally churched, and buy a legal book?
,,Are we at last brought to such a humiliating and debasing degradation, that we cannot be trusted with arms for our
Larry Hincker; VA Tech spokesman und Vice President.
2005 - nI think it's fair to say that we believe guns don't belong in the classroom. In an academicenvironment, we believe you should be free fromfear." - Larry Hincker
2006 - "I'm sure the university community is appreciative of the General Assembly's actions,because this will help parents, studenE,faculty and visitors feel safe on our campus." - LarryHincker celebrating the defeat of the bill allowing guns on campus
Hey Larry, you asshole.
Feel any safer after watching the 32 killings that could havebeen prevented if just one individual who had the right-to-carry exercised his right?
. Subjecfi tragedY atW&*-' All those who lost their lives and their families are in my prayers. What a terrible tragedy.
2005 - "l think it's fair to say that we believe grurs don't belong in the classroom. In an academic environment, webelieve you should be free from fear." - Larry Hincker
2006 - "I'm sure the university community is appreciative of the General Assembly's actions, because this will helpparents, students, faculty and visitors feel safe on our campus." - Larry Hincker ceiebrating the defeat ofthe billallowing guns on campus
Your policy is not looking so good today. You created a shooting gallery and someone took advantage of it. Actionshave consequences.
E
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Dear Sir,please 1ets me extend my heart felt sorrow to your etudents and staff as well as toyourself during Ehj-s time of great pain and stress. I'm a police officer in californiaand have seen Lhe damage tha! events of this nalure can lake on alf invol-ved.
I am asking you to please reconsider the ban disallowing qualified students and teachersfrom carrying defensive firearms on campuE for their safety.
Thank you, sir, for your time and consideration.
Andrew Endslev
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I O, u United States Marine that understands how easy it is to follow simple precautions to ensure that a firearm is usedproperly and in a safe manner I am appailed to see that a university with a reputation such as Virginia Tech doesn'tallow its students to exercise their rights as American citizens in order to defend themselves. I'm sure you'll just delete
this message while referring to me as another typical war monger, but before you do why don't you think about whatyou have to say to the parents of the victims that couldn't defend themselves. I'm not quite sure if you've ever had
combat experience, but being shot at without a method to defend yourself is not an ideal situation for anyone to be in.But I guess sitting behind a desk in your nice leather chair with all the comforts of home has gotten your mind offtracksince you're supposed to be working with the rest of the university staff to ensure that all students are taken care of and
allowed to have a good college experience while eaming a degree and becoming productive members of society.Thanks for all your help you deserve a raise
k
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Virginia Tech, an agency of the State of Virginia, acted inreckless disregard of truth by naking a threat against a student,Seung-Hui Cho, which so enraged the student that he acquiredweapons and corm'itted murder.
Cho's acts did not reflect personal animus except on the part of ateacher who expressed racial (anti-Korean) bias. Publishedinformation - an Associated Press article about massacre of Koreancivilians - indicates that Cho's reaction to the teacher'scriminal threat could have been anticipated.
canpus police disregarded AP information and alerted cho to hisnortal danger. The result lras multiple murder, exacerbating whatcould have been contained.
Police and ignorant "informants" realized that Virqinia Tech had
unintentionally created the basis for civil actions.
wallace F. Snith140 Los Altos Ave.Walnut Creek, CA 94598925 938-L229
Wallace F. Smith L40 Los A1tos Ave' walnut Creek, CA 94598
Conf call w Carolyn Mearsmy office w Jay Larry to start call
Wed 111712Q07 1:00 PMWed 111712007 2:00 PM
(none)
Larry,
I'm planning to be doing some writing on Wednesday, so this would be a perfect time for a call. Anytime thataftemoon would work -shall we say 1 1:00 ( I PM Eastem)?
Would it work best for you to call me? My phone number is 303-972-4155.
Also, are there aly particular topics in particular that you might want to address, so I can be thinking about thosein advance?
Family relations
We'd be interested in family relations. How did community, the school district, and the families of the injured and deceasedwork together? What problems did you have? Did potential or actual lawsuits cast a shadow over cooperative efforts? Whotook the lead in organizing family relations,.. the high school? Community organizers? The state?
Right now our toughest part is trying to cope w the anger of the families. Our president seems to be the target... the killeris dead. Trial lawyers are now becoming the spokesperson for many of them. We are fearful that once the lawsuits start,communication stops.
Larry,It was a pleasure talking with you and Jay this morning. Hope it was of some help to you.
The following, as promised, is the information on my dissertation. Basically, I collected oral histories ofparents in relationship to their experiences in the aftermath of the shootings and then analyzed thosehistories to identify impacts, things that helped, things that hindered, and the recommendations forothers who might experience such a tragedy.
The full dissertation is available throueh Dissertation Abstracts on line
5. Experiences of Columbine pareuls-Iiadilg alryaylo tlmottarryby Mears, Carolyn L., Ph.D., University of Denver, 2005,226 pages; AAT 3161558
I have just placed a call to one of the parents whose son was killed at Columbine - I'll follow up andperhaps you might want to chat with him as well.
All the BesLCarolyn
Carolyn L. Mears, Ph.D.College of EducationUniversity of DenverDenver, CO 80208
1 1 t1 ta^.llI tt ttz\t\tI
l
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Page I of2
From: Mccoy, Lenwood
To:
Cc:
SuUect:Altachments:
pschaen man@sysphn,com
Flinchum, Wendell
F\lV: entran@ b West Ambler Johnston
Sent: Sun 8lL9l2OO7 9:23 PM
Phil, heres the answer and the way I had heard the story bebre.
yes, the dorm could have been accessed through the mail room after the outside door was opened at 7:30 a.m.
each day to allow students ftom other residence halls to come pick up their mail. However, the shootings
occuned prior to 7:30 a.m. so Cho must have "tailgated" a student to gain access to the building.
The construc.tion Dr. Depue saw last week was to seal off the mail room so the dormitory rooms cannot be
accessed via the mail entrance in the future. (See Dr. Zenobia's note below also')
Understand?
From: Spencer, EdwardSenU Sun 8lI9l2O07 8:59 PM
To: Hikes, Zenobia; Mc€oy, Lenwood; Flinchum, Wendell
Cc: Johnson, Rick; McClinton, LeonSubiecB RE: entrance to West Ambler Johnston
Zenobia et al.
This is conect. There was access in April to the rest of the building once when entered through one of-the
exterior doors. However, Cho would not have access at that time of the day to AJ. In April, one door of thebuilding (the one nearest the mailroom) unlocked at 7:30 a.m. to permit those from other buildings who
receiveld'their mail in AJ to enter to get their mail. Since the homicides occurred before 7:30 a.m., he had tohave "tailgated."
Ed
From: Hikes, ZenobiaSent: Sun 8lI9l2OO7 8:00 PM
To: Mcfoy, Lenwood; Flinchum, WendellCc: Spencer, Edward; Johnson, Rick; McClinton, Leon
Subject RE: entrance to West Ambler Johnston
Hi Lenwood-
The mail areas were open to residents from other buildings (given the unlocked bldgs after 10 am) pre-4/16and served students in nearby halls. We are now in the process of restricting access, so that students fromother buildings may continue to get their mail without access to the residential portion of the building. So inanswer to the question, the partitions are new and were not kicked down.
the time of day, we do suspect Cho tailgated as the building would have been locked at the time.he was not a resident of WAJ, we wouldn't have had access early in the morning.
I am copying Ed, Rick and Leon to add additional information.-ZlH
h
From: McCoy, LenwoodSentr Sunday, August 19,2007 7t4LPMTo: Flinchum, Wendell; Hikes, ZenobiaSubject: FW: entrance to West Ambler JohnstonImpoftance: High
Could one of your please get an answer for me ASAP. The Panel is reviewing their final draft at theirmeeting in Charlottesville tomorrow. Thanks.
Lenwood
From: Sctaenman, Phil [mailto:[email protected]]Sent: Sun 8ll9l2007 3:24 PM
To! McCoy, LenwoodCc: Gerald Massengill; Dr. Roger L. Depue
:, Subject: entrance to West Ambler Johnston
Hi Lenwood,
Roger Depue investigated the WAJ dormitory himself last week and said that there had been open access from
, the mailbox area to which Cho had access to the rest of the dorm. He found partitions being built to now close itoff. Had there been partitions there, then knoced down and being rebuilt?
The police had reported to us something quite different, that there was not access ftom the mailroom area t therest of the dorm, and that Cho probably tailgated someone into the building.
Can you quickly ask Flinchum or whoever knows which is correct?
> -----Original Mes saqe-----> From: Smith' Sandra> Sent: Wednesday, June 20, 200"7
> To: Hincker' Larry) Cc: O'Rourke' Kim
05 PM
> Subject: Public Recognition Request
> Larry,
> Dr. Porter (Cell: 230-2964) cal1ed to alert us that there> concern that the NRV Community Servj-ces that includes thet una otn.t community services has not been publically . - - -t tu.oqni r.d/ thanked for their efforts in regard to April .16'> porter as concerned that this may bring negative publicityneed.
> WiIl you please follow up with Dr' Porter'
> Thank you.
> SandY
) Sandra W' Smith> Administrative Assistant to> Blacksburg, Virginia 24051> 54A/23L-623r> ssmithgvt. edu
is maj orRed Cross
that Virginia Tech does not
the President Virginia Tech (0131)
}t:
Page I of3
Hincker, Larry
From: Spencer, Nonine BaileY
Sent: Saturday, April 21, 2007 1Q:42 PM
To: Hincker, Larry; Oivczarski, Mark
Subject: RE: Attn: Dr. Norrine Bailey Spence I
Larry and Mark,
Ed and I slipped away to Pennsylvania last night to attend a memorial service today of a lifeJong friendof mine with whom we often vacationed. Many tears have been shed this week for precious
lost people.
I would prefer not to respond on yield until after May I (as we always do) on the numbers.
However, in terms of people who have written, I am overwhelmed with the number of people who have
confirmed ttrat their decision to enroll here was confirmed by the spirit and community they saw. Some
are on post-it notes with their response form and others are eloquent notes and some are e-mails inresponse to our electronic Hokie news sent just yesterday. There are fewer than five that said they could
notsend their student until we could guarantee their safety, have a new president/police chiefletc, andtwo of these were international. There are also, alas, some crank notes about how we admitted a ---fillin the blank---instead of their son and daughter and a few threats which I have forwarded to Wendell. Ifyou would like me to do something on the very positive response in notes, I will do so when I retum
Tuesday from a conference here in Baltimore tomorrow through Monday night. (It is hard not to be
there Monday but David thought I should be here with professional colleagues, to show e go on and
meet my commitnents here. Sigh.)
In terms of the numbers, we made offers to yield 5000 freshman (same size as last year); and as ofFriday we are just where we were last 4120 (about 60% of the class is in); these numbers are not reliablethough until it is "over" with the National Response Date of May 1. Too many things can intervene---the illness of a processing staffperson, an unanticipated tagedy, to whit, etc. I am happy to share this
data with David, Dwight and you but not the press. I have asked our IT person to start tacking the
cancellations starting 4/15 from this year, 2006, and 2005.
I am happy to discuss anytime you call (cell 357-0068) so that you feel informed about what I am
seeing. Godspeed to you both. I would not wish this past week on anyone but so admire your conductand hope you too are receiving these e-mails of support from colleagues. I am going to try to start
responding in some way to what is now over 800 of them.
From: Owczarski, MarkSent: Saturday, APril 21,2007 4:19 PM
To: Spencer, Norrine BaileYCc: Hincker, LarrySubject! RE: Attn: Dr. Norrine Bailey Spencer
Norrins-
What will help at this point will be for your to prepare talking points and trend lines on responses /feedback from those students we've admitted and awaiting yield.
ls there an impact? More people coming that we expected? Less? The same?
Depending on the trends you are seeing, we may have a wonderful story.
Can you prepare, ASAP a 1-2 page brief on what you are seeing in admissions so that we can advise
how to respond?
Don't know how to advise because we don't know what's going on with your shop' ' ' ' '
Many thanks
Mark
From: Spencer, Norrine BaileY
Senil Friday, April 20, 2007 1:08 PM
To: Owczarski, MarkSubjech FW: Attn: Dr, Norrine Bailey Spencer
Please advise.
Nonine Bailey Spencer, Ph.D.Associate Provost and Director of Undergraduate Admissions201 Bumrss HallVirginia TechBlacksburg, VA2406l540 231-6267540231-3242 FAX
From: W Admissions (vtadmiss)
fl4t22/2007rtru
Page 3 of3
Sent: Friday, April 20, 2007 1:04 PM
To: Spencer, Norrine BaileY
Subject: FW: Attn: Dr. Norrine Balley Spencer
Hello Dr. Spencer. This one was addressed to you' Thanks.- Erik
Office of U ndergraduate AdmissionsVirginia Tech201 Burruss HallBlacksburg, VA 24061
Phone: (540)231-6267Fax: (540) 231-3242
From: Nina Lentini Imailto:[email protected]]Sent: Thursday, April 19,2007 8:45 AM
I,m the editor of Marketing Daily, an online publication that is read by thousands of marketing
professionals every day. Until last fall, I was a media director at Connecticut College, where ILad been employed foi seven years. In fact, the son of one of my former colleagues was lost in
Monday's tragedy there.
I know you are in the middle of yield season and I can't imagine how difficult this situation must
be foryou on several levels.
I haven't seen your story told elsewhere, and I'd like to speak with you about how you are
handling this. is there room in your schedule for a 15-minute phone conversation?
In any case, Dr. Spencer, I extend my deepest sympathy.
"Celebrating the Silver Anniversary of my Rolodex, 1'982'2007"
412212007t{f,t4rrt!-
Page 3 of3Ccr Widner, AmySu rject: RE: Response from Amy Widner from Admissions!
Thank you Jenna and thank you Amy for your help. Amy, the stories and facts you gather with help us understand what's going onwith this aspect of the story. Once we have that information, we can decide what to release, and how to release it. -
Please be assured that you can share with us anecdotes and stories, but we may not share them all with the press!
Mark
From: Lazenby-Jones, Jenn iferSentr Tuesday, April24,2007 10:33 AMTo; Owczarski, Mark; Hincker,LarrySubject Response from Amy Widner from Admissions!
In regards to the request at yesterday's meeting to try and get some admissions stories, I spoke with Amy Widner this morning.She is going to send me the letter sent to potential incoming students yesterday and will also forward some of the responses ihehas received; however, at this point, names won't be provided with these responses.
Amy has a meeting with Noreen Spencer this afternoon and they will discuss how to best address the release of stories regardingadmissions and if they can provide a few names and responses of students who have confirmed they will attend W in the iall.Amy did say that the story about the student driving from Maine to deliver his deposit check has been embellished and that thestudent had already planned to be on campus yesterday and was actually from Chesapeake.
In regards to the yield of incoming student figures, Amy said that since students have until May 1 to respond, it is too early to tellwhat numbers are going to be, but they look to be fairly consistent with previous years. The response has been varied, with somestudents responding yes to show their support of Hokie nation and others still debating. The main concern at this point frompotential incoming students is if campus will still be fun, or if it will feel like a police state.
l'll collect the information Amy sends me and will pass on further informationistories that admissions has to release.
Jenna LazenbyNews Bureau ManagerVirginia Tech101 B Media BuildingBlacksburg, VA 24060540-2316759
w,
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#drffi
6/29/2007
Page I of3
Evans, Susan
From: Owczarski, Mark
Sent: FridaY, June 29,2007 3:41 PM
To: Evans, Susan
Subject FW: Response from Amy \Mdner ftom Admissionsl
Forthe 4/16 file on the 2007 freshman class. Thanks.
From: Widner, AmY
Sent: Monday, APril 30, 2007 11:25 AM
To: Owczarski, MarkSubject: FW: Response from Amy Widner from Admissions!
To: Lazenby-Jones, JenniferCc Spencer, Nonine BaileY
Subjicu Ri: Response from Amy Widner from Admissionsl
Jenna,Below are but a few examples of literally hundreds of communications from students. lf there are some you would like to include,
let me know and we will g6nfly contact ihe families and ask if they would be willing to be interviewed. Thanks. Amy
Glad to be a Hokie FamilyDear Virginia Tech,
Just a note of encouiagement! Our son applied early decision and was accepted to Virginia Tech. Our thoughts and prayers
have been with the whole of Tech since the horriftc events of the 16b.
He has not wavered in his decision to attend Virginia Tech next year. You see, we have prayed much regarding his collegedecision and we all know Tech is where he is supposed to be. lf anything, these events have made our resolve to be a part ofTech even stronger. We want to be a part of the recovery and healing.
He attends [school] and his graduating class is small - somewhere around 42 students. There are 3 students in his class thatplan to attend Virginia Tech next year. One of them was actually trying to decide between UVA and Tech (she was accepted atboth) and decided in this past week to go to Tech. I am prejudice because I know these 3 students so well, but please believe me
when I say you are getting 3 of the brightest and best. They will truly be an asset to the "Hokie Nation.'
Thank you for lefting me share.
Admission
Please understand that we have no intention of not sending our son to W. lf nothing else, this has shown how much the students
and faculty care about each other. This is exactly the type of place we want our son to be a part of. He understands that thiscould have happened anywhere. lt was not the school but the person.ThanksMicheleMom of a Hokie to be
Decline of AdmissionsI hate to even write this. Our son decided to aftend Colorado School of Mines. lt has been a'neck and neck'decision for threeweeks since we heard from Tech. (He was accepted at Mines before Christmas.) My husband and I are both Tech graduates(1978) and really wanted him to attend VA Tech (we were VPI back then.) Our ties to Tech are strongr even though we live in:Austin. We love our school. We still have season football tickets, are annual gives to the Colleges of Engineering and Arts and :
Sciences and are Maroon and Orange members.
6/29/2007
Page 2 of 3
vrt.eiheryoube|ievemeornot,thedecisionWasnotmadeover|astweek'stragedy;Iwou|d|ikeIgY!":|:*thatwithyourfe||owacrnission officers. tt came down to this (not in order "ilfi;;r"")
w" ""n
n/to b'enver in two hours and it takes 45 minutes to
qet to his school. lt is a nve"n"our'tiigniia'r"-io i13n.t o to bwt and ihen a four hour drive to Tech'
Second, we used to tive in Denverind'he is an avid J&ffi;;; inirol*" t"rt tne engineering programs-were equal' butwhat
drew him to Mines was the co-op opportuniti^e-s to worr in otr- Jnore oir pl"trorts. (He likes excitement ; Last' he is kind of shy
and fert comfortabre at a ,n,.,"rr"ir".'nbor- 4,500 studenisl'H" t"it'in"i tn"'re was too'much 'fun' at rech and he might be distracted
Uy tne sPorts Program.
our son is mature, knows his strengths and.weaknesses and we are proud that he made a logical decision' we will continue lo
supporr Tech financiatly, i; ;ft;;;it ;nO Uy settinii fositive Hokie example in lisht of this adversity'
Sincerely and best wishes in this difficult time'
Carol
LETS GO HOKIES
I am the proud Hokie-motherto-be of a student coming to w this fall! she forwarded this letter to me and I feel compelled to let
vou know how wonderful our family feels.about our n";u noki" iirity. .rnis has been an unspeakable week"'but as I am sure you
ire aware, the spirit of your wondertul col6ge *ttrnit''["" co.e inining through like a bright light in this.time of VTs darkest
hour. My daughter, oanierre,'is aosorutery Sfimmins #1;lil;irft;;i;;SaGiven MORE eaglr to get.to the campus in the
fall. This sentiment is echoed everywhere I turn - ttrani you ior. irre tbvely tetter-and we want you-to know that our thoughts and
oravers are with the victimslnl'tidiitamities, as werr ai ine entiie stuoent and faculty body a[ Virginia Tech. we so look forurard
iJ:t;;: ;;i6; ;;;" ;i iecn r r r
God bless,Debbie
ilioii?'"., condotences on Virginia Leclr': Iqsic toss, to you and to all of Hokie.nation' our family visited campus for Hokie'
Focus on sunday, the 1sth, and Debbie fell in love *ith y;i;ililerfut school. Needless to say, we have been on a roller coaster
ride, ever since we got n"*"-of-ir-o;J"i'r honor:. p|e;; kil; ihit tne strengtn of character shown by the VT community goes a
long way toward hetping u, ."i" oui,i""ision. we "r" "riii of tne incredib6 resources being mustered to help the current
students and administrat,on'gJiiiL;gh tnislrageoy, anJ, it it iJ not too much trouble, I would appreciate your thoughts on what
Virginia Tech is thinking aOoiinow toielp its n6west Hoiies in their most unusual and challenging first year in college'
Thank you, and again, with heartfelt sympathies
Admission
I really don,t have any questions at this point that can't wait to be answered. Mostly just thinking about changing my major, etc
lwas down with my Mom on Saturday for the,Hokie Focus. I finally walked away after all my college visits (been to the 6
colteges that I was acceptJ)-6;*ing L t "o
tn"rrv aeciJeo inat t wouto be goin! to w. That has not changed' I think we have
also been so overwhelmed over the last week (tne saoneis we feel for the s-tudeits, families and university)' we just haven't
wrapped up the loose ends to finalized the decision'
we,ve been thinking about all of you this week and I am looking forward to joining this great university'
Take care, ::r '
Michael
Thank you for sending out this email to Lauren; it is most appreciated.at this difficult time. Our family was on the beautiful' serene'
idyrric Virsinia recn campr.'iirii+iisr-r"itl;t"fq Fi,:t.yl"-l"l':lll"i::1'::lj:^tY,".:*l"j^t::i:H?":"?,Ttf::S3["Jlli:Jj';;irtj':ffi;: ;1.#; #.jd i;:ilb;;'-1, lili.o ti"t tneiishi choice ror a correee was made; we continue to support our
devastating, influence her bhlliant future at an outstandini'academic institute such as virginia Tech. Please know that our family
remains wlth your family now and in the future'
From: Owczarski, Mark
Sent: TuesdaY, APril24,2007 10:41 AM
To: Lazenby-Jones, Jennifer; Hincker, Larry
612912007
From:Sent:To:Subiect:
Widner, AmyThursday, May 17,2007 9:31 PMOwczarski, Mark; 'Daniel Vu'RE: Acceptance rate from the applicant pool?
Hi Daniel . We accepted. 1-2,848 students. Of those, 5,215 chose to accept our offers ofadmission, I will need to take a look at some reports to get your answers for enrollmentsfrom your area and get back Lo You.
-----ori.ri na l Messaoe-----From: Owczarski, MarkSent: Thu 5/L'7 /2001 5:06 PM
To: 'Daniel Vu'Cc: Widner, AmySubject: RE: Acceptance rate from the applicant pool?
Daniel-
I'11 ask my colleague Amy Widner to provide lhat information to you.
Mark
*
From: Daniel Vu lmaifto: phoinacupGyahoo. com]Sent: Thursday, May 17, 2007 2:35 PM
To: Owczarski, MarkSubjecE: Acceptance rate from the applicant pool?
Hi i'rn doing an article for my school paper and ia..-entance rat.e f rom 1-he noo] of 1 9 . 579 students.qvuuP Lqf rv e
the nunrber of studenLs coming from Texas or more
'l nanK Y ou ,
Daniel Vu
vras wondering if you would te11 me thealea ic it nnc<ihla rznrr r.rrrrl d t-al I marL l/vprrlre jvu lvsts
precisely Houst.on?
Expecting? Get great news right away with email Auto-Check. <http: / /us. rd.yahoo. com/evt=49982 / *hEEp: / advi s ion . webevent s . yahoo . com/ma i lbe ta / newma i 1-too 1s . htmf>Try Che Yahoo! MaiI Beta. <http: //us.rd.yahoo. com/evt=49982/*ht tp : / advi s ion . webevents . yahoo . com,/mai lbeta/ newmai l-too I s . html>
$,
Page L of 2
Owczarski, Mark
From: Widner, AmY
Sent: Tuesday, MaY 15, 2007 12:47 PM
To: Owczarski, Mark; Hincker, Larry
Subject: FW: Admissions Questions
Mark, Larry -could you take a look at what I wrote to Norrine below and let me know if this is on track with what we should be
You two have done a terrific job folks. Everything the media can think of has been covered some
way or other. Larry, you are-going to continue to get questions for some time' The review panel is
going to generate u toi -or* riedia coverag. as well Corrine, I have been standing by HIPPA over
iotof,ry iesults and the toxicology report. bur office cannot release any of that information other
than cause of death. The autops!-report can only go to the victims immediate family' the
prosecutor which is not needdd in tliis case and the investigating agency. Since I left-you guys on
irriday afternoon I have fielded over 200 media calls about Cho. One of the things I'm proud of is
the fact when I spoke to the families about media issues and how to or not how to respond they
took my most seiious suggestion. I suggested a family spokesperson and as I have been watching
stories across the countr!1 s"* mo.e of them using a family spokesperson than speaking
themselves. I also saw one family t hat had been speaking earlier to the media on their own start
using a spokesperson. There wainlt much I could do the ease their pain and suffering but I'm glad
I was able to able in some ways. I've been through several major disasters including Katrina but
this one has been the toughest Yet.
Larry, I have a favor to ask I took many pictures while I was there and saw where your folks took
a lotihemselves and posted them. However, I can't take any off your site to use. There is one Ireally would tike to have as a jpg. if possible. It's the one with the woman wearing a Va. Teach
shirf sitting on a bench with a iign on the fence above her. It offers to talk if you want. The bottom
of the signlead "Hugs are fee". I would love to have a copy if possible' I think it tells a story on
itts own.
Corrine, I know on this emait NPHIC was looking at the health issues for our conference in
Baltimore and wants to invite Larry and the hospital pio. However, I already know NIOA wants
to invite you and Larry to their conference in August and do a presentation or a panel. Lou
Thurston contacted mL as soon as I got back. Also Corrine, I don't know if you heard the
infornation the ME released out of Roanoke last week but our office did not okay that interview.
It really caused me a lot of grief. He is leaving in 2 weeks and I think he had his own agenda untilhis bosi told him to zip it. Sorry if it's caused you any issues.----- Original Message ----
> Thanks for the update Larry. I am copying Corrine on the note so that> she to is up to date.
5t312007,.r:r.. . -
Page2 of3
t > Conine, Larry has a good point... Sometime - I don't know when - we> ought to have another briefing. I realize that the investigation) is now> in the slow and tedious phase. Still, my counseling people are
> gettinghammered with questions about Cho's mental health. We've> even heard that> Cho's personal cotmselor may be talking to the media. No need for a> knee-jirk reaction yet. Indeed, the media are now focusing on the end
> of school and commencement is May 11. After that, stories will likely> so back to Cho.
> Hey Larry! Larry Hill from Virginia Department of Health (Medical> Examiner Liason and JIC center guy) here. I really do hope things are
> getting back to normal for you and everyone else there. I see the next> ltrdle is the graduation. Good luck. I know it's a great day but this> year will have emotions flowing.
5/3/2007
p
Page 3 of3
> I just want to say it was great meeting you while I was there for four
> days. You did one heck of a job during a very stressful time' I don't
> think the media that was there will forget you as well as your fellow> pio's. We all have the greatest respect for you and the job you
> had to> do.
> I'm still getting calls about Cho's body and the toxicology test
> results. We at VDH cannot reveal those test results but I believe
> StatePolice can. The media really wants to pursue the menatl
> illness issues> in this case. The media wants to know where Cho's body is but
> there is> no way I will release that because we don't want anyone else doing
> something stupid and putting our folks at risk.
> Finally, I'm speaking at the National Public Health Information> Coalition cottference in September 24-26. We are setting up a panel
> whichl witl speak from public health and medical examiner issues'
> We also> will be inviting the hospital pio in Radford and we would really> like to> have you with us on the panel. I'm on the conference planning> committeeand was given the task of inviting you and the hospital> pio. Would yout pl"ut" consider joining us. We don't pay speakers in this non prohtt group but we would pay for all your expenses. Besides, it would be
t loodto see you again. I'm also trying to get tickets for the Baltimoret [uu.n, vs Arizona Cardinals football game on Sunday the day before the
> conference starts. It would be great if you could join me for that> game.> Take care,
> Larry Hill
> 757-683-9175
\/71)no7
Stum Shannon
From:Sent:To:Cc:Subject:Attachments:
lmportance:
McCoy, HeidiThursday, June 14, 2007 10:41 AMHyatt, JamesWilkes, Lisa; Stump, ShannonFW: W Alerts BudgetW Alerts Projected Budget.061407.xls
High
Jim,
Judy Lilly called me this morning regarding approval for purchasing the equipment for the emergency alert system (textmessaging system). She needs to purchase the equipment today if at all possible. Please review the attached budgetand let me know if she has approvalto proceed. lf so, I will work with Lisa on the funding source.
Thanks,
Heidi
From: Maftin, EvelynSent: Thursday, June 14,2007 9:41 AMTo: McCoy, HeidiSubject: W Alerts BudgetImportance: High
//J'
ORICINALHeidi,
Judy asked me to forward the attached W Alerts projected budget to you for funding. Please let me know if you needadditional information.
Thanks!
Evelyn H. MartinAssistant to the Associate Vice PresidentNetwork lnfrastructure and ServicesVirginia Tech1770 Forecast DriveBlacksburg, Virginia 24061540-231-2599
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3.00-4:00 p.m. Wednesday, May 30Operational Group MeetingLocation: 325 Burruss Coiference Room _
From what I understand, there was a question raised this morning with the Operational Group about the OrientationPrep Meeting's invitation distribution. Tom Brown called to let me know about the very broad distribution, but Mr.
Hyatt also asked me to find out when the meeting(s) will take place and if there's an agenda available. Is thissomething you can provide? Or do you have someone to refer me to for this information? Thank you for your responseand hope you have a great weekend.
Shannon StumpExecutive AssistantOffice of Executive Vice President and Chief Operating OfficerVirginia Tech (0148)270 Burruss HallBlacksburg, VA 24061Office: (540) 231-623sFax: (540) [email protected] < mailto : [email protected] >
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Page 1 ofl
Hincker, Larty
Sent:
Hikes, Zenobia
Monday, December 03, 2007 3:42 PM
Hincker, Larry
Subject: RE: Another BBC request...this one for radio
DS-
\Mll do if available.-ZlH
Dr. Zenobia Lawrence HikesVice President for Student AffairsVirginia Polytechnic Institute and State University112 Burruss Hall (0250)Blacksburg, VA 2406164A) 231-6272(540) 231-3189 - fax
Sent:Hincker, Larry
Monday, December 03, 2007 11:23 AM
Flynn, Chris; Brown, Tom; McNamee, Mark; Hikes, Zenobia; Brown, TomTo: Armbruster, Megan; Poole, Jay;Cc: Evans, Susan; Owczarski, MarkSubject: Another BBC request.. .this one for radio
I've got a request from BBC Radio to speak with people about the state of campus coping. I have spoken at length
with Jamie Coomarasamy and am okay with this concept. He plans to be on campus on December 6 and isinterested in speaking with anyone who works closely with students about campus healing. I have agreed to beinterviewed. I would like for two or three other people who have worked closely with students to participate.
This is our chance to put a positive face on our recovery and demonstrate not only resilience, but normality.Remember this ...Europe is still on April 16 with respect to Virginia Tech. We need to speak about regularactivities... . exams, ACC championship, successes, academic excellence, rankings, new initiatives (e.9. the medschool), energy conference, sustainability... .anything to demonstrate that life has returned to normal. Mark M, t
hope that you might be available for this.
Please let me know of avails you might have anytime after 11 am on Thursday. And yes, I was supposed to havesent this email on Thursday. Sorry for the late notice. I've been hammered of late with foreign correspondentswanting to do year-end stories. I am agreeing because I believe it important for international student recruitment.
Larrv
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 [email protected] u
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From:SentlTo:Subject:
Attachments:
Emma Ketteley [emma. [email protected]. uk]Thursday, December 20,2007 6:22pMHincker, LarryBBC filming
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Hi Larry,
ReaIly good to talk to you yescerday. I have pur togetherthat we would Like to ask permission for access to as well
INTERIORS:
a
the
a
Inside shots of Pamplin Business Col-leqeInside shots of Shanks HaflA large empty l-ecture hall- in the English department
Lane Stadi-um - shots from the stands and from the field to illustrate the size offacilityEnglish Basebaff f iel-dMifler Johnson Track
Squire's Student Centre in use, showing studenr life. The pool halls and bowlirl
Saturday 19thInterviewlng students all day. We woufd l-ike someto rnterview some of the victims in. Ideally from
Sunday 2 OthAM - Available to film inside shots on campus pM -homes.
orlief nrirza-o qne.:es in the afternoon?nm - 6nm
Tn-erviewiro 'nnre students in their
a wish l-ist of the locationsas interviewees.
a
ra
lanes in act ion .
o The inside of a dormirory haII
. Two dininrr halIe . nno omntrr rnA ar_i.]e In use
' Access to the two highest buildings on campus to get two different top shots fromf h", r,,'\/-\ f .1f fh6 ^.mh'_*...r JS .
' 3 different quiet rooms that we can interview sone of the survivors in.INTERVIEWEES- Tom Brown- Anyone who taught Cho in r:s iirst year aL pamplin- Dr Fl vn f rom (look /-nrrn qa I i n.r al:nt- 16
CALENDAR ( January)Friday 18 th!'i e are due ro arrive at VT at 4pm. Would it be possible for us to come and meet you thento final,ise our f.ilminq movements?
Monday 2l-stAvai-Iabf e all day to film i:rside shots on campus. (Am I right in thinking this is MartinLuther King day? Will the campus operate as usual?)
Tuesday 2 2ndrnterviewing lucinda Roy in the morning and Nikki Gi-ovanni in the afternoon.Available to film inside shots between 1pm - 3om
Wednesday 23rdAvail-able all day to film inside shots on campus.
PARKING
;
Pi-ease coufd we haveone vehicfe that fit s
I hope this aII makesfurther details.
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ur..fsellse. rredse reL rrLe Know .lI you nave dI., =-__ ,.*.._ any
We really do appreciate alf of your help with us on this project.
Have a good Christmas and New Year and I fook forward to see.ing you again in January.
Best wishes,Emma
This e-mail has been scanned for al,l v Saar. The s e rvi- cenr nr r-l- i rra ant.i-virus service
s powered byaround theMessageLabs. For more information on a
clock, around che gIobe, visit:http : / /www. star . net . uk
Good with me...hopefully will work with Tom and Larry...see you then
Thanks
David
- Original Message ---
From: Tim East
To: David Lowe
Cc: Tom Tillar; Larry Hincker
Sent: Wednesday, January 16, 2008 8:32 AM
Subjecfi Re: Hokies Respect Meeting
Can we do 10:30am instead? That would work well for me.
Tim
Tim,
It was good to chat with you at the game last weekl Tom, Larry, and I are available to
111612008 _!iHi"J )1;_
Re: Hokies Respect Meeting
meet with you and discuss ideas br continuing/enhancing the Hokies Respect program.How is Wednesday, Jan 30th, at 1000am in you ofiice? If that won't work for you,suggest another time that week-l'm committed from 1000am to noon on both Mondayand Tuesday...otherwise open. I'm copying Tom and Larry to ease the communicationorocess.
Thanks
David
Tim EastAssociate Athletics DirectorExtemal Affairs363 Jamerson Athietic CenterBlacksburg, VA 24061(s40) 23r-6600(540)231-3445 tax
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Tim EastAssociate Athletics DirectorExternal Affairs363 Jamerson Athletic CenterBlacksburg, VA 24061(540) 231-6600(540) 231-3445 fax
Page 3 of3
}
1/16|)OOR
Page 1 of2
Evans, Susan
From: Hincker, Larry
Sent: Wednesday, January 16,2008 9:21 AM
To: Evans, Susan
Subject: FW: February Board Meeting
lmportance: High
Please respond
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 [email protected]
From: Diane Akers-Blacksburg Paftnership Imailto:[email protected]]Sent: Wednesday, January 16, 2008 8:11 AMTo: Evans, Susan; StE e Ross; Ron Rordam; Roger Hedgepeth; Smoot, Ray; N. Reid Broughton; Marc Verniel; Hincker, Larry;Emily Howard; Ed lawhorn; Douglas B. Juanarena; Diane Akers; Bill Aden; Teresa DawkinsSubject February Board MeetingImpoftance: High
Executive Committee Members:
I just found out that February 7th may not be a good date for our next board meeting. The Virginia MunicipalLeague's Legislative Day is on the 7th and our Town representatives to the Partnership will be in Richmond.
I think it's important to have Ron and Marc at our next Board meeting, so perhaps we should consider an aiternatedate. I've checked with some of you and it looks like Monday, February 1lth from 4-6 might be a good date. Anotheroption is to hold the board meeting at the time of our next regularly scheduled executive committee meeting, which isFebruary 19th at 7 a.m.
Before I notiff the rest of the board, would you please check your calendars and let me know your availabilit5r on thefollowing dates:
Monday, February 11th from 4-6 p.m.
or
Tuesday, February 19th from 7-8:30 a.m.
If you'll let me know something by the end of today, I'll send out something to the rest of the board tomorrow.
Thanks.Diane
Diane S. Akers, CPA, CEcDThe Biacksburg Partnership202 S. Main Street, Suite 200Blacksburg, VA 24060
1116t2008
Page I of I
Evans, Susan
From:
Sent:
To:
Subject:
lmportance:
Diane Akers-Blacksburg Partnership [[email protected]]Wednesday, January 16,2008 8:11AM
Evans, susan; steve Ross; Ron Rordam; Roger Hedgepeth; smoot, Ray; N. Reid Broughton; MarcVerniel;Hincker, Larry; Emily Howard; Ed Lawhorn; Douglas B. Juanarena; DianeAkers; Bill Aden; Teresa Dawkins
February Board Meeting
High
Executive Committee Members:
I just found out that February 7th may not be a good date for our next board meeting. The Virginia Municipall,eague's Legislative Day is on the 7th and our Town representatives to the Partnership will be in Richmond.
I think it's important to have Ron and Marc at our next Board meeting, so perhaps we should consider an alternatedate. I've checked with some of you and it looks like Monday, February 1lth from 4-6 might be a good date. Anotheroption is to hold the board meeting at the time of our next regulariy scheduled executive committee meeting, which isFebruary 19th at 7 a.m.
Before I notit/ the rest of the board, would you please check your calendars and let me know your availability on thefollowing dates:
Monday, February 1lth from 4-6 p.m.
or
Tuesday, Febru ary 19th from 7-8:30 a.m.
If you'Il let me know something by the end of today, I'11 send out something to the rest of the board tomorrow.
Thanks.Diane
Diane S. Akers, CPA, CEcDThe Blacksburg Partnership202 S. Main Street, Suite 200Blacksburg, VA 24060Phone: 540-443-2008Fax: 540-552-5182Mobile: 540-819-8031Email: dian@.)blacksburgpartnership.orgwww. stepintoblacksburg. org
Thursday, December 20,2007 6:22PMHincker, LarryBBC filming
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Hi Larry.
Really good to talk to you yesterday'that we would like to ask permission
I have put together a wish l-ist of the locationsfor access to as well as interviewees '
b,/Affic(/ firtu.
to illustrate the size ofr
rNTERroRs: E Pampl-in Business college t#'. Inside shots of Pamplin Business. Ct
. Inside shots of Shanks Hall . be
. A large empty lecture haff in the English department
a Lane Stadium - shots from the stands andrds and from the field4r//Z-6{ryzaz*the facility AZ. English Baseball- field - 4
. Milfer Johnson Track - 2<
l:'
. squire. s student centre in use, showing student l-re. The pool halls and bowling-lanes in actron. - 6tL -
- rhe inside or a dormitorv halr ' *216.24% -2/./A/, h/y:#-. Two dining haLrs ; one empty and or:e in use O?' ry Ar/,r+. Access to the two highest buildings on campus to_pet two different top shots from
Tragedy at Virginia Tech: Trauma and Its AltermathChristopher Flynn, Director, Cook Counseling Center, Virginia Tech
Dennis Heitzmann, Director, Counseling & Psychological Services, Pennsylvania State
Univemityhate blows a bubble of despair intohugeness world system universe antl bang-fear buries a tomorrow under woeand up comes yesterday most green and young
(e e cummings, 1940)
On April rc6,2007, Seung-Hui Cho, a senior English major at Virginia Tech, shot 49students and faculry, killing 32, before tuming his gun on himself and committing suicide in frontofwounded survivors. This honific tragedy now enters history as the largest single act ofviolence at an American university. What was clearly an incomprehensible criminal act quicklybecame a mental health emergency that challenged counseling psychologists and other mental
health practitioners to respond to the needs of families and friends ofthe deceased, to the
wounded survivors, and to a traumatized community - this in addition to the struggle toundentand the motivations of this deeply disturbed young man who so carefully planned themurders and his own death. As directors ofuniversity counseling centers, we will examine the
tragic event, the mental health response and some ofthe controversial social and psychologicalissues ftat have emerged in the aftermath.Sueng- Hui Cho ( I / I 8/84-4/ I 6/07)
What we know of Cho emerges from interviews with family members given toinvestigators (Virginia Tech Review Panel,2007) as well as the written and videotaped materialshe himself mailed to the media between killing his first two victims and the remaining 30. Cho'sfamily emigrated from Korea in 1992 when he u'as eight years-old. Quiet and socially anxious as
a child, Cho experienced significant academic and social distress during his years in middleschool and high school, During this period, he was diagnosed as suffering from extreme socialanxiety, depression and selective mutism. Cho's isolation from peers and the extemal world was
extraordinary; he appears to have never formed a close relationship with another human beingapart fiom his immediate family ofparents and older sister.
While still in eighth grade (1999), Cho's teachers and art therapist were disturbed by hiswithdrawn behavior and his writings which included an expressed desire "to repeat Columbine."Alerted by the school, Cho's parents amanged for a psychiatric evaluation with resultant
diagnoses ofmajor depression and selective mutism. The psychiatrist prescribed paroxetine (20
mg) which Cho took for almost a year. It was then discontinued when his depression appeared to
have improved. While in high school, Cho received special education for "Emotional Disabilitiesand Speech and Language" including language and art therapy as well as accommodations fororal presentations, When Cho was admitted to Virginia Tech in 2003, no information regardinghis mental health history, special needs accommodations, or the desire "to repeat Columbine"accompanied him. When Cho was assessed and hospitalized his junior year ofcollege (2005), he
denied any history ofprior counseling or pharmacologic treatment.Cho's social isolation and alienation continued at Virginia Tech; while he lived with
roommates and attended classes regularly, he never formed any on-going social relationships.His limited attentions to several young women were perceived as weird or threatening, whileprojecting self-hared; for example, he left the following quote from .Romeo and Juliet onthewhite board outside a young woman's room:
" By a nameI Imow nol how to tell thee who I amMy nnme, dear saint is hateful to myselfBecause it is an enemy to thee
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Her father contacted the Virginia Tech Police who interviewed Cho. After being questioned, Chosent a text message to a roommate stating that: "I might as well kill myself." The father ofhisroommate reported his suicidal ideation to campus police who asked Cho to return to their offtceon the evening of Derember 13,2005. Since a potential involuntary hospitalization was beingconsidered, the police called the community mental health center for an emergency evaluation -the protocol in Virginia has the mental health agency apply to the magistrate for a temporarydetention order. After his evaluation by an experienced emergency clinician, Cho was consideredto represent an imminent danger to selfand was transported to a local hospital with a psychiatricunit. He was hospitalized ovemight, and released on the last day of the semester to retum homefor Christmas brcak (December 14,2005). His paxents likely never knew of this hospitalizationprior to his death.
The depth ofCho's isolation and alienation were revealed in the videotaped material he
prepared in the weeks prior to his death (April 19, 2007 MSNBC):You hrne vandalEed my heart, raped my soul, and torched my cowcience- You thought itwas one pathetic boy's life you u,ere extinguishing.
And the "You" apparently were his peers:
You never fell an ounce ofpain,your Mercedes weren'l enough, you brats,your golden chains weren't enough, you snobsyour tlust fund wasn'l enoughyour drunken debaucheries weren't enoughyou drove me to do this..
Alone and rageful, Cho's diatribe appears paranoid and delusional. The paranoid constellation of"rage, projection, and rationalization coalesced around this unknown "you" who was responsiblefor his pain and agony; a pain he had not shared with any other human. Despite his paranoia and
delusions, Cho was able o stay focused enough to order his weapons, practice shooting, tape hisdiatribes, and carefully plan his killing ryree. Sadly, his parents called Sunday evening, the I 5'of April, to check and see how their son was faring and whether he was in need of anything - hisparents reported that Cho said nothing to them that evening that was out ofthe ordinary.
Cho, in many ways, was typical ofschool shooters; he had a history offeelingpersecuted, ofprevious suicidal ideation, and of writing material with suicidal and homicidalideation - and like other shooters, he was careful in his planning, did not threaten his victimspreviously, and was stopped by his own hand (Fein, Vossekuil, Pollack, Borum, Modzeleski, &Reddy, 2002). Unlike other shooters, Cho kept his plans for a killing rampage to himself, mailinghis bizarre and distorted rationalization less than an hour before his death.Trauma, Grief, atd Loss at Virginia Tech
Mondav. Aoril 16.2007. Cho first killed two students in West Ambler Johnston, a residence hallat Virginia Tech, shortly after 7:00 a.m.; after checking his email back at his residence suite in anearby building at 7:25 a-m., he left campus and mailed his package to the media from the localpost office at 9:01 a.m., and then retumed to Norris Hall, an academic building, and began
shooting again at approximately 9:40 a.m.. By the time first responders entered Norris Hall eightminutes after police received the initial report of gunfire there, he had shot 47 students and
faculty, killing 30. As police and rescue workers removed the bodies ofthe deceased and
evacuated the survivon, they report haunting memories ofcell phones ringing in body bags as
parents and friends desperately called their loved ones. The deceased were sons and daughters,spouses, parents, brothers, sisters, lovers, friends, classmates, and "Hokies" -members of the
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extended Virginia Tech community of 27 ,000 students and 4,500 faculty and staff. They leftbehind loved ones devastated by loss and grief. While all sudden and violent death is
traumatizing for famity members and friends, the death of a child is the loss rated as most painful
to endure; 28 ofthe deceased were students ranging in age from l8 to 32. Seventeen other
students were shot by Cho and survived with all ofthe physical and psychological sequelae oftrauma. Another l7 students were in the classrooms attacked by Cho and, while physically
unharmed, certainly underwent a traumatic experience. While Virginia Tech is a relatively large
school, its rural setting, close-knit community, and small town setting allows for unusually close
relationships among the members ofthe university. In a recent survey (Hughes, Jones, Kessler,
Fairbank, Pynoos, Steinberg, Brymer, & Rothwell, 2007), more than half of Virginia Tech
students reported knowing one ofthe deceased; an additional 30olo were one more degree ofsepamtion removed, i.e., knew a friend of one of the dcceased. In the larger community ofBlacksburg, many town residents are connected with the university and experienced significantdistress from the shootings.
The recognition of the shootings as a mental health emergency was immediate and the
response began within a half-hour of the first shooting in the residence hall. Two counseling
psychologists at the Cook Counseling Center of Virginia Tech began working with friends and
fellow residents of the first wo victims before 8:00 a.m., and crisis counseling with these students
was underway as the news of second shootings came through police radios trvo hours later. Asnews reports of casualties mounted, local community mental health providers and the disaster
response network responded immediately to Tech as police set up headquarters at a campus
facility. Late in the aftemoon and well into the next moming, mental health providers met withfamily members during the death notifications and were present to assist them as they awaited the
release oftheir loved ones' remains. By the next day, members ofthe counseling centerioinedwith representatives from academic programs in clinical psychology, counselor education, and
maniage and family therapy; the employee assistance program; community agencies; and the
local mental health association to begin planning for a comprehensive response to the tragedy.
This network ofprofessionals was generally constant and met daily during the first week tocoordinate and plan intervention activities. Within the first week after the shootings,psychologists and counselors from all areas met with over 120 groups ranging from three to the
30,000 that attended the university convocation on Tuesday. Walk-in hours were established forstudents at the Cook Counseling Center from 7:00 a.m. until 9:00 p.m. including weekends ftomMonday and through the first three weeks; concurrently, faculty and staff were seen individuallyat three sites across campus and, together, more than one thousand individuals were seen duringthe first week after the shootings. When the university decided to resume classes on the Monday(April 23'd) following the shootings, this coordinating committee had arranged for over 300
volunteers to meet and disseminate to classes where one ofthe injured or deceased had been a
member. At graduation, some four weeks later, mental health professionals were present at each
ofthe 28 graduation programs.
I A.ong the network ofprofessionals were counseling and clinical psychologists who had
worked with previous disasters including Hunicane Katrina (Flynn,2005;Jones,2006). Based
on clinical expetience and research data, their planning included the following assumptions:
I l. Those most dircctly affected by the shootings would be most likely to suffer fromacute stress and post-traumatic stress disorder; this included students and facultypresent in the classes who were attacked and who survived; family and friends ofthe deceased; and those present in Norris Hall or in West Ambler Johnston at the
time ofthe shootings; as well as witnesses and first responders.
| 2. The psychologically vulnerable and socially isolated would be less likely to findsocial support following the tragedy and to need psychological assistance; this
included concems for students of Asian descent who worried about reaction to
Cho being generalized to other Asian students or to intemational students.
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3. The base level ofanxiety and distress would be raised across the university
communitY.4. The effecs of the trauma could be manifested for several years following the
shootings.
5. Mental health planning needed to include increased hours in direct service forpractitioners and to be informed by careful rescarch.
In their survey of snrdents and faculty-staff conducted at three months following the shootings,
Hughes et al (2007) reported that among students, at least 5% self-reported significant symptoms
of post{raumatic stress disorder (PTSD) and an additional 2l% reported symptoms consistent
with elevated risk for PTSD; among faculty and staff, the numbers were 3Vo and lTYo
respectively. Approximately 10% of students had sought counseling since the shootings and 28o/o
indicated a need to seek counseling. Use ofthe Cook Counseling Center increased 35% in the
immediate aftermath ofthe shootings and this increase in usage has continued into the 2007-2008
academic year. The Cook Counseling Center has increased the number ofcounselingpsychologists on staff, added a case management position, and added additional hours for the
psychiatry service.Emergent Professional Issues
It is challenging to not be forestalled in lhe angst, trauma" sadness and anger generated by
the tragedy ofApril16,2007. There is likely not one among us who has not been impacted in
some way, either directly through personal knowledge ofan individual from that campus, or
indirectly by the compelling belief that "it could have happened on my campus as well". Yet the
potential for stunned, slow-forming reactivity in the aftermath of this tragedy has been superseded
by burgeoning interest, increasing energy, and passionate initiative in the beliefthat counseling
psychologists, in view ofour traditional central role as college counselors and university mental
health specialists, have much to offer in response to the lessons leamed in every phase ofthisepisode. As has been cited in benchmark articles in the past (see Guinee and Ness,2000; Stone
and Archer, 1990), counseling centers and their leaders must assert their pivotal role and offerfocused expertise in mafiers ofcritical importance to the campus community. Indeed the
traditional pervasive role ofcounseling psychologists in campus counseling centers positions our
profession to be a major ccntributor to the resolution ofthis concem. From prevention, to
treatment, to recovery and healing, counseling psychologists have remained and must remain
central, offering contributions at each juncture. Perhaps this narrative and the impressions we
share will provide a template for policy makers, practitioners, researchers and others as we seek
to advance our understanding of issues related to campus violence.
ln the wake of the tragedy, there have been innumerable reviews and reports, each
generating a Iengthy list of wide-ranging recommendations that challenge universities and mental
health settings to provide direction and response (Stewart, 2007; Virginia Tech Review Panel,
2007; Niles, 2007). It is our hope to be able to mobilize and channel the energy expressed in the
aftermath of these tragic events in an effort to better understand our student body and certain at-
risk individuals within it; to assess and respond to students along the spectrum of emotional
wellbeing and illness; to become informed about the deployment ofstaffin service to optimum
campus mental health;, and to develop the tools to identify and respond to the needs ofour most
distressed students.
Chief among the considerations germare to counseling psychology (and the field at large) are the
following:
l. The role and responsibility ofthe university counseling center in dealing with theseriously mentally ill. Historically, university counseling centers pursued their mission ofservicealong the educational-developmental-remedial spectrum of student need' However, as noted in
the consistent responses ofcounseling center directors to surveys over the past decade (Gallagher,
2006), sewices have gravitated increasingly towards a narrowing of function targeted to treating
and managing more seriously disturbed students. lronically, the trend toward treating increased
client severity has been paralleled by the reduction in length ofavailable on-campus treatment
due to restrictions on funding and staffing levels within most counseling centers. In deploying
staff and programs in service to the most troubled students, the broader mandate ofoutreach and
service to students experiencing typical developmental challenges has been compromised. It is
clear that, while the expectations for managing the needs ofour more seriously disturbed students
remain, resources on most campuses remain static. These circumstances likely increase riskacross campuses by creating an untenable mandate to do outreach and consultation, service allstudents in need, and monitor the seriously ill. Ultimately, campus administrators must give due
consideration to the funding formulae historically applied to counseling centers with an eye
toward improving the counseling center's ability to retain and treat students at risk and/or to
create positions (such as case managers) with responsibility for tracking referrals, connecting
treatment providen, and remaining well-positioned to respond to imminent threats to ourconstituencv.
-., - - I Formattedr Linespacing: single2. Student privacy and the critical role of consultation. In the campus climate oftoday, itappe s that the privacy bar may be lowered and family contacts may become more fiequent. Forinstance, immediately following the Virginia Tech incident, U.S. Representative Tim Murphy(PA) infoduced a Congressional bill designed to liberalize disclosure opportunities contained
within the Family Educational Rights and Privacy Act (FERPA). Prior to the shootings at
Virginia Tech. many campus administrators and facuhy were hesitant to make contact with eitherparents or other administrators in view ofthe potential for repercussions and/or legal actions as a
result of compromising student privacy. In its original form, the proposed legislation (H.R.2220)
would allow for parental contact by a university administrator subsequent to a mental healthprovider's assessment and written certification that a student is at risk to selfor others.
Unfortunately, the required certification would likely slow the process of protection. Moreover,recent clarifications by the Family Policy Compliance Office, Department ofEducation, confirmsthat FERPA does indeed allow university administrators to contact parents and/or others v,hzn
there is an emergency afecting safety to oneself or olhers (2007, U.S. Dept. of Education)'Thus, as of this writing, in response to opinions expressed by many, the bill is likely to be
modifi ed, eliminating the required assessmenVcertifi cation.
In the final analysis, most would agree that consultationbelween mental health providers and
campus administralors in cases ofpotential danger is nearly always a good idea. Endorsing
careful consultation, with or without a legislative mandate, puts our profession in a centralposition to strike a balance between protecting the campus while respecting the privacy rights ofthe individual.
3. The emergence ofthe threat assessment team, The aftermath ofthe Virginia Tech tragedy
has witnessed the emergence ofthreat assessment teams, student concem teams, and other groups
designed to manage and assess risk as it pertains to high profile or acting-out students on campus
This is a way of reassuring the campus that select stakeholders are in the same room,
communicating across individual information silos. To some degree, these efforts have always
been present in various forms, in response to alarms sounded by deans, faculty, or stafftounsettling behavior on campta. Of late there is a movement toward formalizing these teams,
requiring more regular contact, encouraging refenals oftroubling students for a team review, and
incorporating a broader range of participants (including psychologists, dean of students, campuspolice, residence life, judicial affairs, and occasionally faculty or staff). Finally, in view oftheincreasing involvement of community agencies in the assessment and treatment oftroubleduniversity students, consideration must be given to adding community agency reprcsentatives to
the team when appropriate, and/or ensuring that procedures are in place for ease of transmission
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of information fom community provider to campus counseling center.
Among dre key roles assigned to a psychologist on a threat assessment team would be developinga psychological profile of the individual ofconcem, sharing the mental health perspective,
educating the team on the nuance of psychological disturbance, and determining an appropriateintervention for a given individual. Whereas it is arguable that any psychologist can singularlypredict the behavior ofa potential assailant like Mr. Cho, no profession is befter prepared tocontribute to the review ofthreat in pursuit of balanced. well-considered discussion ofthesemafiers.
Needless to say, with over l5 million students enrolled in higher education, the prediction ofcampus violence remains a vexing problem. While most would acknowledge that our prolession
has been only marginally successful in making such predictions, there is a growing body ofliterature to guide our decision making with potentially violent individuals. (See for example,DePue, Appendix M-2, Virginia Tech Review Panel, 2007). Finally, continuing efforts to clarifydifferurtial pattems ofrisk and predictable behavior will remain an invaluable contribution toenhancing safety on our campuses.
4. Advocacy for the emotionally challenged. Unfomrnately in our rush to act following 4/16,
some faculty and staff have become hypervigilant to identify the next potential perpetrator.
Counseling center staff members have noted a somewhat surprising phenomenon in the dayssubsequent to the Virginia Tech tragedy: Students who, on April l5'" may have been identified as
odd, unusual, different or eccentric, became on the 17" potentially risky or dangerous to others,and meriting scrutiny by a mental health professional! This development underscores that there is
still much education to be done in reducing or eliminating the stigma and misunderstandingassociated with emotional illness. Those of us who have dedicated careers to helping these selfsame individuals, recognize that thef include the best and brightest on our campuses, holdleadership positions, aspire to productive fufures, and in their own unique way add to the
diversity ofour campuses. Clearly, psychologists play a role in providing a balanced view ofemotionally challenged students, responding to legitimate concems about threat, but alsoadvocating for our clienb to those with unwarranted fears and stereotypic posturing.
5. Beware the "business" ofviolence prevention. Unfortunately the entrepreneurial spirit ofbusiness professionals has allowed for the co-opting ofthe concem (and occasional panic)generated by the climate of fear on our campuses. There appears to be an industry forming aroundthreat assessment methodology and instrumentation, campus consultation to reduce risk, and
mass screenings ofstudents on our campuses. It is incumbent upon our profession to assess thevalidity ofthese offerings and to ensure that scientific rigor has been associated with thedevelopment ofeach. Let us use the means available to us as scientisl-practitioners to ensure thatwe axe getting the very best in tools at our disposal to reduce risk and assuage violence on ourcampuses.
6. The impending collision between privacy/confidentiatity and crisisprevention/management. Perhaps the greatest attention of late has been paid to improvingcommunication pattems that allow for timely and reliable communication across departmentaland professional bounds to share information on individuals ofconcem. The current climatepresses for a broad articulation ofour restriclive confidentiality covenants, which have remainedunaltered in service to complete confidentiality except in cases of imminent risk to selfor others.
In general, due to the primacy of confidentiality, psychologists have avoided engaging others intothe therapeutic process unless it appeared to be absolutely essential. To what extent can we be
cooperative and collegial in our efforts to ensure a safe campus? Should staffcounselors makeroutine requests for authorizations to share information with administrators and academic deans
i Formattedr Line spacing: single
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in the best interest ofour client - but also our campus? How would potential compromises affect
our image and relationship with our constituency? How do we define imminent risk historically
and in the cunent context? We are increasingly challenged to review our positions on all ofthese
questions while respecting legal and ethical professional codes. For example, the virginia Tech
Team when a student has been the subject ofan involuntary hositalization; is this necessary
when the student is in custody and receiving appropriate levels of psychological treatment?
Secondly, much attention has been paid to the failure to link Cho's high school mental health
records to Virginia Tech. It has been argued that access to Cho's previous treatment files would
have proven to be usefirl in gauging the need for continuing treatment and tracking. On the other
hand, in the absence of competling detail about current risk and threat, is it reasonable to require
the routing ofan unbroken thread of clinical information from primary to secondary to collegiate
educational institutions? Whereas it is unclear how policy and legislative actions will play out in
responding to the press for ,,tr-acking" students with serious emotional problems, it is incumbent
upon our profession to play an advisory role in these deliberations.
7. The necd for comprehensive dats and trcnd analysis on college student mental health.
With the exception ofend-of-year surveys that have served our profession well, there has been
little comparative data available on an ongoing basis that informs our practice in service to
emotionally needy str:dents. On the horizon however, is a promising new development: the
Center forthe Study ofCollege Student Mental Health,(www.sa.psu.edu/oapVresearch-center.shtml) has been endorsed by nearly 150 universitl'
Counseling centers, each agreeing to use emergent data management systems to generate common
data sets on student mental health. As this project moves to fruition, campuses will be able to
track and monitor national mental health trends while comparing their own campus performance
to others in a more systematic manner.
8. Restoring peace, harmony and a sensc of safcty on our campuscs. One ofthe most
sweeping and significant consequences ofthe Virginia Tech episode was the wave ofunsettlingemotions that swept acaoss our campuses. The sense ofvulnerability, direct threat, and the
Shattering ofthe usual sense of safety reverberated across our nation's campuses. At the source ofthis discomfort is the knowledge that our institutions are indeed more alike than different at the
core. ln the final analysis, we are all Virginia Tech: the events that unfolded on and after April l6simply provided the aperture through which to view ourselves. In that light we are all witnessing
the toniinuing dis-ease on our campuses. The optimal outcome will be to utilize this opportunity
to take the lead in addressing the host ofissues emanating from the trauma of Virginia Tech, to
use the means available to us to restore a sense of harmony and safety, while supporting our
administrations as they prepare in every way possible to avoid a similar incident on any ofourcampuses.
..,--"'1 Fomrtted: Une spacingr s nqle
Fo.matted: Line spacing:
'' I Formattedr Line spacing: sangieReferencesFamily Policy Compliance Oftice, U.S. Department of Education. (2007) Balancing Sndent
Privacy and School Safety: A Guide lo the Family Educalional Rights and Privacy ActforCotleges and Universities. hltpi/lwww.ed.gov/policy/gen/guid/$co/brochures/elsec.html.Fein, R.A., Vossekuil, B., Pollack, W. S., Borum, R., Modzeleski, W. & Reddy, M. (2002)
Thrcat Assessment in Schools: A Guide to Managing Threatening Situalions and to Crealing
Safe School Ctimates. Washington, D.C.: United States Secret Service and United States
Department of Education.Flynn, C. (2005) Katrina: Resources and Recovery.
htto://www. lovno.edu/emersite/recoverv/fl ynn I .htm.
,g-,..,,. .-.i r-..rI ;il . t;r,r.r,ri:..; ,,-'
Gallagher, R. P. (2006) National Survey of Counseling Cenler Directors.htto://www.iacsinc.orgNational%20Survey%20for%20Counseling%20Cented/o20Directors%20Results%20-olo20Final.pd1'.Guinee, J.P. & Ness, M.E. (2000) Counseling Centers of the 1990s: Challenges nd Changes. The
C ounseling P sycho logist, 28, 267 -282.Hughes, M., Jones, R., Kessler, R.C., Fairbank, J.A., Pynoos, R.S., Steinberg, A.M,, Brymer, M.& Rothwell, V. (2007) Mental Health Needs Assessmenl in the Aflermath of the April 16 Events
at Virginia Tech: A Preliminary Report. Manuscript in preparation,Jones, R. (2006) Public Health Response lo Hurricanes Katrina and RiIa: Applying Lessons
Learned to Mental HealtUsubstance Abuse Needs.http ://rvww.apa.org/divisions/div45/imaees/i ones presentation.pdf.
Niles, J. (2007) Presidents Internal Review: Report of the llorking Group on the Interfacebetween Virginia Tech Counseling Services, Academic Affairs, Judicial Affairs, and the LegalSystems. httpllwww.vtnews.vt.edu/documents/2007-08-22_intemal_cornmunications.pdfStewart, J. (2007) Investigation of theApril 16,2007 Critical lncident at Virginia Tech.httpilwww.oig.virginia.gov/docum ents/VATechRpt- I 40.pdf.Stone, G.L. & Archer, J. (1990) College and Universiry Counseling Centers in the 1990s:
Challenges and Limits. The Courxeling Psychologist, l8 (4), 539-608.Virginia Tech Review Panel (2007) Mass Shootings at Virginia Tech, April 16, 2007.http ://wllr.v.vtreviewpanel- org/reoofi/i nd ex. htm l.
8
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Page I of2
From: Hincker, Larry
Sent: Friday, November 30, 2007 3:18 PM
To: Fowler, Virginia
Subjecfi RE: FW: BBC
Ginney,
I feel much better. Let's leave it like this. I am going to make a decision before next week whether the institutionwill engage. lf we do, I plan to ask that any interviews be scheduled through me. Based on your note, it appearsthat Nikkf would be okay w that approach. ln that way, I can get a better understanding of which direction thestory is going before we commit anyone to be interviewed. Looking at it objectively, if I were in their shoes, l'dwant to talk to Nikki. But let's make that a joint decision between us.
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 [email protected]
et@x***From: Virginia Fowler [mailto:[email protected]]Sent: Friday, November 30,2007 2:46 PM
To: Hincker, LarrySubject Re: FW: BBC
Gin nie,
Carolyn suggested that I forward this to you. I didn't realize that Nikki was on leave this semester.Can you help me get this message to Nikki?
l've been getting hammered by the BBC producers about this documentary that they want toproduce this coming year. As noted below, I don't see any benefit for the university, the Englishdepartment, nor our students. Still, if some of our people have committed to participate, l'd like toknow so that I can help guide the program. Emma Kettley has intimated that several facul$members in English are going to participate, but I can't yet find anybody. Do you know if they'vebeen in contact with Nikki and if she plans to participate in the interviews?
Frankly, l'd prefer that these people, nice as they are, would just leave us alone. But when abroadcast freight train rolls down the tracks, sometimes its best to jump on.
Sorry you've had so much difficulty reaching Nikki. She has received your message, however.
The BBC people have been in touch with us since September, and Nikki did a telephone interview with Ms.Kettley in mid-October. She also met with a man associated with the program when she was in WashingtonNovember 16.
Nikki's understanding is that you recommend against further participation, and she's happy to accommodate yourrequest. She sees her previous contacts as "pre-interviews." She dld say she has uneasy vibes about what theBBC is up to-nothing necessarily sinister, but she had a feeling they were not going to be positive toward us.
Please let me know if her understanding of your request is accurate. Since all of these requests come to me forscheduling, l'll certainly make sure Nikki doesn't have further contact with Emma Kettley and the BBC. -
All best,
llnnevVirginia C. FowlerProfessor of English and Director of the Literature, Language
and Culhue ProgramDepartment of English313 Shanks HallVirginia TechBlacksburg, V A 24061 -0 | 12(s40)231-6919 (o) or (540) 381-1490 (h)[email protected]
1U3012007
Hincker, Larry
From:Sent:To:Subject:
Virginia Fowler [[email protected]]Friday, November 30, 2007 3:44 PMHincker, LarryFwd: RE: Nikki interview
Jon so enjoyed meeting Nikkj- last week and
>Date: Fri, 30 Nov 2007 18:18:35 +0000>From: Emma Ketteley <enma. ketteleyGortv. co. uk>>Subject: RE: Nikki interview>X-Ori oi nat r no-TP: 1211 .34.136.2501>To: Virginia Fowler <vfowfer@vt. edu>>X-VirusChecked : Checked>X-Env-Sender: enuna. ketteleyGortv. co. uk>X-Starscan-Version: 5. 5. 12 .1,4.2; banners:ortv,co.uk, -,->X-JunkmaiL-SLatus : score=10/50, host:dagger. cc.vt.edu>X- Junkrnai-I-SD-Raw : score=unknown,> refid=str:0001.0A09020A.4750548C.00CC,ss:1,fgs:0,> ip:62.23I .I31 .61 ,> so=2007-0?-31 18:51:00, drnn:5.4.3/2001-10-1,9>X-Mirapoj-nt-Loop-Id : 4dBac9efee5e4 f 908 6f 30d33ce94abf7>Original-recipient : rfc822 ;vfowferGvt. edu
>Thanks for that Ginny. !!e are just putting together our schedu-Le at the>moment and unfortunately we will" not be abfe to come to the Hip Hop>event which is a reaf shame. We wif l- be in Blacksburg between Sacurday>l9th January and Tuesday 22nd. We would very much like to film Nikki's>cfass on the Tuesday evening. Are there any activities that Nikki is>invo.Ived in these dates that we coufd film her doing to replace the hip>hop filming?
>Have a good
>Enuna
wee kend,
>-----Ari ai nr 1 Maeer,..*-.--*-*Je----->From: Virginia Fowl-er fmailto: vfowler@vt. edu])Sent: 23 November 2007 04t26>To: Enna Kettefey>Subject: RE: Nikki interview
>>Hi Ginny,
>>I hope you are well.>>l. :l lrin.r f^ har
>>We are just looking ahead to our schedule in January. We are going co>be>>in America from 12th January to 25th January. Nikki mencioned a rnusic>>event that we coul-d look into f il-ming' her at. Do you have any derail-s>of>>this? Or, what days night suit Nikki for us to fifm her class?
>>Hope you are having a good Thanksgiving
>>Best,> >Emma
>Jtnis e-mail has been scanned for afl viruses>>powered by Messagelabs. For more information>>service working around the clock, around the
hrr Cl- ar 'fhF sa-\zi ^a iS.!n a n-n 2^! i rzc ani- i -vi-rUSaln]-ra rricif .
>>http : / /www . star. net . uk
>The event Nikki mentioned will be on ,January 28-29, when Nikki and>others will be performing (and taping) from HIP HOP SPEAKS TO CHILDREN/>a volume Nikki is edir-j ng. Nikki's classes in Spring are on Tuesday>evenings from 5:00-8:00, starting on January 22.
>Virginia C. Fowler>Professor of English & Director of Literature, Language, &
> Culture Programs>Department of English> 313 Shanks Hall->Virginia Tech>Blacksburg , vA 2406I-0L1-2> (540) 231-6919 (o) (s40) 381-1490 (h)>vf ow]erGvt. edu
> This e-mail- has been scanned for all viruses by Star. The servlce is>powered by MessageLabs. Eor more information on a proactive ant.i-virus>servi ce working around Lhe clock, around the globe, vjsiL:>http: / /www , star. net , uk
> This e-mail has been scanned for al-l viruses by Star, The service is>[owered by Messagelabs. For more inforrnation on a proactive anti-virus>service working around che clock, around che globe, visjc:>http : / /www. star. net, uk
-.p-orecsor of F.nrrl i sh and Direccor of the T,i f crai-rrre- -,A-.r,^rre
and Cufture Programnan,arlmanl- nf rnnl i eh313 Shanks Haf L
Bfacksburg, VA 2406I-0112(540) 23r-6919 (o) or (540) 381-1490 (h) vfowlerGvt.edu
Carolyn suggested that I forward this to you. I didn't realize that Nikki was on leave this semester.Can you help me get this message to Nikki?
I've been getting hammered by the BBC producers about this documentary that they want toproduce this coming year. As noted below, I don't see any benefit for the university, the Englishdepartment, nor our students. Still, if some of our people have committed to participate, l'd like toknow so that I can help guide the program. Emma Kettley has intimated that several facultymembers in English are going to participate, but I can't yet find anybody. Do you know if they'vebeen in contact with Nikki and if she plans to participate in the interviews?
Frankly, l'd prefer that these people, nice as they are, would just leave us alone. But when abroadcast freight train rolls down the tracks, sometimes its best to jump on.
Larry
Hi, Larry,
Sorry you've had so much difficulty reaching Nikki. She has received your message, however.
The BBC people have been in touch with us since September, and Nikki did a telephone interview with Ms.Kettley in mid-October. She also met with a man associated with the program when she was in WashingtonNovember 16.
Nikki's understanding is that you recommend against further participation, and she's happy to accommodate yourrequest. She sees her previous contacts as "pre-interviews," She did say she has uneasy vibes about what theBBC is up to-nothing necessarily sinister, but she had a feeling they were not going to be positive toward us.
Please let me know if her understanding of your request is accurate. Since all of these requests come to me forscheduling, l'll certainly make sure Nikki doesn't have further contact with Emma Kettley and the BBC.
All best,Ginney
11t30t2007
#
ffi
Re: FW: BBC
Virginia C. FowlerProfessor of English and Director of the Literahre, Language
and Culture ProgramDepartment of English313 Shanks HallVirginia TechBlacksburg, V A 24061 -01 12(s40)23t-69t9 (o) or (540) 381-1490 (h)[email protected]
Page 2 of 2
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Office of UniversitY Ilclations
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,./,DATE: r7 /e'/I
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FROM: Lany HinckerAssociate Vice President
UniversitY Relations
RE: <,.1,, ,.,-n ,,f; /$ottk'" ,''t a ''-- 'l J
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DaY€loFnfit & Univ Rolations' VP Ofica
Llny Hlrct r315 Bunuss Hall
M€il Code: 0229
Blacksburg, VA 24061
Devsloomont & U'|lv Relations, vP ofiice - BBC (32311]
I have just got off the phone from talking with your colleague Mark owczarski.
you will be aware that we have made a request to film in a number of interior locations around the campus for our
one hour anniversary oo.u11"niuw uoout the April tragedy. The film is being made for the BBc' and will be a
1v2812007
Page 2 of2
high profile, sensitive film that wiil go on to be shown by W stations around the world including America'
we are aware that you have had a lot of filming permissions from a variety of news outlets and can not say yes to
them a'. we are arso "r"ri'oi
juri n-o* oiri"r'1t'lt rrritu ioi v"uind. Mirk to manage the media in this most
difficult of times. I hope no*eu"i1n"t you will be able to assist us - at least in some degree'
we first made our request for permission to film in June. since then my colleague Emma has written numerous e
maits, to which she n"s n"O-nI t"pf i"s. foOay ..ne.goi-inioulh i9 fvf-a1ft o.n the phone' and finally received a
reply. He indicated ttrat tne prl-nc-iiJ proUf"r i. tnaiyou are Enort of staff time to allocate to us for all that we wish
to'dir.
I wondered if you could clarify what amount of time you might be able to spare us so that we can reduce our
requests into something more feasible for you?
Also regading filming in Nonis Hall, Mark indicated that you want to maintain a sense of decorum and normalcy
in a builiing tn-at is stitt occasionally being used'
I wondered if we limited our time to filming some shots of the corridors and a couple of the classrooms {o13quarter of an hour that *",jri nJi Vijri. "n[o. it *e aiO ine Rtming either at the start or end of the day when no
else has started work tnat mlgni Srlo reduce the oisrultion or seise that anything out of the ordinary was going
on.
we explained to Mark that we are coming to Virgjnia Tech on a recce Nov 1 3-16' and hopefully we will be able to
meet you then, but I would very much like to clarify the points above'
Please may I emphasise that we are not a commercial or tabloid news outfit, but a serious broadcaster with a
public service remit wnicn is attempting to film with . i"iior. university also with a public service remit l'm sure
we can find common ground between us'
Finallv Mark mentioned that if we wanted to request an interview with President Charles Steger, we should do this
i#i;!ilft. tX,";iil"'iil''i.;;. .l"nr"rv ano'wonoerea *htt titn"t he might be free' Perhaps we misht be
able to have a brief chat with h'im to introduce oursetvei lno discuss the project with him while we are on the
recce in November.
Please feel free to call me (collect if you wish) on 011 44 208 614 7229 ot my cell 011 7949 261787 '
With best wishes
Jonathan HackerProducer/ Director
fhf ."tait tt"t U."t s.anned for all viruses by Star' The
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tt/2812007
Page 1 of3
Hincker, Larry
From: Hincker, Larry
Sent: Friday, Octobe( 12,2007 7:55 AM
To: Owczarski, Mark Poole, JaY
Cc: 'Koops, GarY'; 'Doyne, Karen'
Subject RE: BBC Filming Access
Mark
I ask that you write a rrery kindly and respectful "no." They could possibly shoot the library and the gym' but at
that point the nose is under the tent.
Be nice and put your best PR effort into a thoughtful letter. "We've given this. a lot of thought and thank you for the
i"lpiCtrl approicn to this difficult topic..." Put-tnis in the conted of any filming of any-sort_would be disruptive
and not useiul to the healing process. Under no circumstances will we allow filming of.anything. else on the list
inciuAing the English Depafrent. lf we must, we can offer this very honest and straightforward reason - nothing
tnei Oo,-ntm, sai, or poriray will assist Virginia Tech in the process of healing, recovery, and return to normalcy.
Finbfly, nobody here has the time to escort them around campus.
Larry HinckerAssociate Vice PresidentUniversity RetationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 5396hjncl<ct@vt-edu
Wlvi's1*i*F,*
Ftom: Owczarski, MarkSent: Thursday, October lL,2007 3;47 PM
To: Poole, Jay; Hincker, LarrySubject FW: BBC Filming Access
Gentlemen-
Here's one of the ones that's been simmering out there the last few weeks, now in writing.
Our institutional response will be . . . ..
Sigh.MarkMark OwczarskiDirector of News & InformationUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA [email protected]
11t28t2007
FXrl,8
Page 2 of 3
From r Emma Ketteley [mailto :emma, ketteley@o rtv.co. u k]Sent: Wednesday, October L0,2007 1:46 PMTor Owczarski, MarkSubjecB BBC Filming Access
Dear Mark,
Further to our conversation yesterday, please find below the details you require to process our filming application,
Who WqArcThe director, Jonathan Hacker has over 20 years of experience making high end documentaries for the BBC andfor American broadcasters. He has won a BAFTA, an RTS award, been short listed for Best Short Film Oscar, andbeen nominated for two Prix Europas.
T_he fuAgAmrneWe are not taking a sensationalist approach to this very sensitive subject. We are not a news outfit. We makeconsidered and analytical documentaries for the BBC that have global recognition as the leading authority injournalism, The aim of the programme is to chart the life of Seung-Hui Cho in order to go some way towardsunderstanding why the shootings happened. We will look at his early childhood in Seoul, his move to Cenkeville,his time at Poplar Elementary School, Centreville High Westfield High and Virginia Tech. The film will have nopresenter, but will be nanated in a classic documentary style. We will be talking to people who knew him at everystage of his life and filming them actively in the environments where they knew Cho. We have been very lucky sofar, and almost everyone that we have approached has agreed to take part in this high-profile project. Familymembers, school classmates, teachers, classmates and suite mates from Virqinia Tech have aqreed to beinterviewed on camera.
aurBesue$It is crucial for our programme that we are able to spend one day filming in the interiors at Virginia Tech. We can be
very flexible and work around your holidays if you so wish. I have been in regular contact with you since 27rn Juneregarding this matter, and below is a copy of the list of locations that we would like to formally request permission iofilm in :
ooo
' Nonis Hall (empty)' Ambler Johnston Hall (empty)' The room that Cho was sharing with Joe Aust in April 2007 (empty)' The room/ suite that Cho shared with John Eide the previous year (empty)' The canteen (being used by students)- very general shots of the canteen filling up.' The English Department (being used by students) - very general shots of students going upstairs and corridors, in lessons etc.
o The library (being used by students)o The gym (being used by students)
QurApploaqhlq Fj$rng aLV recXAs non-members of the V Tech community, we cannot begin to understand how overwhelming the incident was. Inworking on this project for the last four months and talking daily to people involved we have some sense of how raw
F
]
tU28t2007
tr
Page 3 of 3
fte grief still is. In light of this, I want to reassure you that we will at all times we will factor in the needs and wants ofthe students on the campus. We aim to film in very controlled spaces with limited kit at V Tech in order to create thesmallest disturbance to the daily running of things. Where possible, on the suggestion of Mark we will carry out ourinterviews outside in the public spaces, or quiet places which will not cause inconvenience, lf anyone asks us not tobe filmed or that our presence is making them feel uncomfortable we will of course stop. We are very keen to havea good relationship with the University at all times.
BuchecWe are very happy to release to you free of charge the BBC quality rushes of the general shots that we will betaking for you to use intemally,
I understand that you have previously permitted photographers into Norris Hall for the Roanoke Times and wewould be happy to work to the same sorts of conditions that they did
Please let me know if there is any further information that you need from us.
I look forward to hearing from you in the near future.
With best wishes,
Emma
igtLfiff5""",.ORW lnternational22 The GreenRichmondTWg1PXTel: 020 86147228Mob: 07979 096 905
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Hineker, Larry
Page I of2
From: Hincker, Larry
Sent: Tuesday, November 06' 2007 4:51 PM
To: FlYnn, Chris
Subject: RE: BBC Documentary
Chris
Have you been contacted any further by these people? | understand that one English faculty member has agreed
to do in interview. I've managed to kill all the rest'
I will be meeting with another producer, Jonathan|acker, nextweek.' I dont.really believe them when they say it
will be a sensitive unbiased-lo;k at the'situation. fne taci that they wish to photograph all of Cho's prior haunts
indicates that they are trying to produce a re-creation. tvtoreouer' ine implicbtion lha!ry-u might even s?9.ak of
;;;;;;";;i";rliin fi'b d;ilil y; tt u-lotaie meoical ethics. This misht be the BBC' but I just don't trust
them.
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech3'14 Burruss HallBlacksburg, VA 24061540 231 5396hinoker@vteelu
SViryiniattctt
From: Flynn, Chris
Sent: MondaY, October 29,2007 10:44 AM
To: Hincker, LarrySubject: FW: BBC DocumentaryImportance: High
Larry: Fyl - have these folks contacted you? lf you fell it is appropriate, I will tell them to coordinate through you
"nJin"n you and I can discuss what t might respond to - hope all is well with you Chris
Christopher Flynn, Ph.D.Director, Cook Counseling CenterVirginia Tech540-231-6557 (office)540-231-2104 (tax)
CONFIDENTIALITY NOTICE: This electronic email, including any attachments, is for the sole use of
the intended recipient(s) *arnoy contain confidential and privileged information' Any unauthorized
review, use, disciosuri, or distribution is prohibited. lf you received.this electronic emaii and are not the
intended recipient, please contact the senler by phone or by electronic email reply and destroy all copies
of the original message.
--.-Original Message----From: Emma Ketteley Imailto:emma,[email protected]]Sent: Thursday, October 25,2007 11;30 AM
tu2812007
Page2 of2
To: Flynn, Chris
SubJect BBC Documentary
Dear Dr. Flynn,
Please forgive me for contacting you out of the blue like this. I left a voicemail for you today (Thutsday)'
I understand frat it must still be a diffcult time for everyone at virginia Tech. I am very sorry for the trauma that your
community suffered this APril.
I am a British television documentary producer making a film for the BBC on the shootings on April 16th. The BBC has an
eicetient gtoOat reputation for producing balanced ani sensitive documentaries. We feel that it is very important that after the
initiat meO]a fenzy, sometnmj tnoughtfirl and in-depth is done on television. We hope to re-examine the events that took
pffi ;d b try anO team tnoir inern'. As such, we rieed to fy and talk to as many people as we can who encountered Seung- . . .
Hui Cho.
Given your input to the Govemo/s Report, I wanted to ask you if you would.consider talking to us to explain the part that Cook
Coun.i,fing C'entre played in Cho's tifet piease understand that we are not looking to point the finger of blame at anyone, but
rr"fy to inOerstariO the context in which the incident happened. I would like to reassure you that we are not a news outfit
intereited in sensationalizing the story, but an experienced documentary team making an informative and important think-
piece on this complex issue.
I must emphasize that we would not ask you to engage in speculation or conjecture, but merely to explain what you saw and
to talk us through Cho's contact with the Cook Centre. We are coming to VirginiaTech for a recce fiom November 12th - 16th
and we can disiuss this face to face with you if you have time to meet me for coffee? We are then planning to film in January.
lf you do feel able to consider this, please could you send me a mnvenient time to call you and I can tell you more about our
project?
Best wishes and manY thanks,
Emma Kefteley
Emma KetteleyAssistant ProducerORW Intemational22 The GreenRichmondTWg1PXTel: 020 86147228Mob: 07979 096 905
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1u28t2007
#
Page I of2
Hincker, Larry
From: Hincker, Larry
Sent: Thursday, October 25,2007 3:52 PM
To: 'Doyne, Karen'
Cc: Koops, Gary
Subject: FW: BBC documentary
Karen
Just wanted to ensure that we're all on the same page here before I turn this guy down again. I really don't see anupside to working with these guys. I could give a rip about the BBC. I have absolutely no intention of giving themPresident Steger, Would it be impolitic to bluntly say that, while he may have a public service role in the UK, theirdocumentary serves no public service role for Virginia Tech, The commonwealth of VA, our students, nor ouralumni? l'd like to be frank. There is no reason for us to participate in this.
Larry
From: Jonathan Hacker [mailto:[email protected]]Sent: Thursday, October 25,2007 2:37 PM
I have just got ofi the phone from talking with your colleague Mark Owczarski.
You will be aware that we have made a request to film in a number of interior locations around the campus for ourone hour anniversary documentary about the April tragedy. The film is being made for the BBC, and will be ahigh profile, sensitive film that will go on to be shown by TV stations around the world including America.
We are aware that you have had a lot of filming permissions from a variety of news outlets and can not say yes tothem all. We are also aware of just how difficult it must be for you and Mark to manage the media in this most
difficult of times. I hope however that you will be able to assist us - at least in some degree.
We first made our request for permission to film in June. Since then my colleague Emma has written numerous emails, to which she has had no replies. Today she got through to Mark on the phone, and finally received areply. He indicated that the principal problem is that you are short of staff time to allocate to us for all that we wishto do.
I wondered if you could clarify what amount of time you might be able to spare us so that we can reduce ourrequests into something more feasible for you?
Also regarding filming in Norris Hall, Mark indicated that you want to maintain a sense of decorum and normalcyin a building that is still occasionally being used.
I wondered if we limited our time to filming some shots of the corridors and a couple of the classrooms for aquarter of an hour that would help you?. Also if we did the filming either at the start or end of the day when noelse has started work that might also reduce the disruption or sense that anything out of the ordinary was going
on.
We explained to Mark that we are coming to Virginia Tech on a recre Nov 13-16, and hopefully we will be able tomeet you then, but I would very much like to clarify the points above.
n
t
1u28t2007,,,;,,r. r,r,i;,.i+*iC
Page2 of2
Please may I emphasise that we are not a commercial or tabloid news outfit, but a serious broadcaster with apublic service remit which is attempting to film with a serious university also with a public service remit. I'm sure
we can find common ground between us.
Finally Mark mentioned that if we wanted to request an interview with President Charles Steger, we should do thisthrough you. We will be filming in January and wondered what times he might be free. Perhaps we might beable to have a brief chat with him to introduce ourselves and discuss the project with him while we are on therecce in November. ,
ttE
Please feel ftee to call me (collect ff you wish) on 011 44 208 614 7229 or my cell 011 7949 261787.
3 \Mth best wishesF
Jonathan HackerProducer/ Director
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I
t112812007
Page 1 of I
Hincker, Larry
From: Hincker, Larry
Sent: Friday, November 16, 2007 3:00 PM
To: RoY, Lucinda
Subject: The BBC ....on more than one occassion
Lucinda
Are you in the office today? lf yes, can I come by?
lf not, could we meet next Wed?
Jonathan Hacker, who works for oRTV, a BBC contract producer, has.been,rath_er persistent ..'fFnkly .. -,hammering us about n".o.lng inuoiued *itn their documentary. i don't really..want to do this' but sometimes one
has to become involved in ordLr to have some control over direction. I met with him and Emma yesterday' He
intimated that he's O""n t"f-tiig'to you' -f
woufO like to get your opinions and share mine with you too'
I see very little upside for the university or anyone here. Yet, there is the freight train effect'
Larry HinckerAssociate Vice PresictentUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 [email protected]
W\ff€iniaT€ctt
1u2812007
Hincker,
F
Page 1of1
From: Hincker, Larry
Sent: Friday, November 30, 2007 5:51 PM
To: 'Jonathan Hacker
Cc: Owczarski, Mark
Subject: BBC documentary
Jonathan
Here's our state of mind on your documentary. Frankly, I haven't spoken to anyone who really wants to be involved.There remains a high degree of weariness and leeriness. Our university is so very ready to move on, it's hard toconvey. A deranged young man with an odd disease is the last thing they want to talk about.
Just this past week, I've had A&E, BBC radio, CNN, AP, and the local paper peppering various people in the universityfor interviews. They're looking to me to turn off the spigot, so I hope you'll understand my reticence with your project.
The lawyers are very concerned and likely will have a role in how we interact. lt is possible that we'll be involved withlawsuits by the time this show airs. So, while it's not my style (my lawyers have always given me a wide latitude), wemight need to have them looking over our shoulders... .literally.
Still, I understand that there will be a news story and we can make a positive contribution. So, here's how I would like toproceeo.
Let me know who you would like to interview and who you already have lined up. l'll work them to determine whetherthey would like to participate. (For example, Emma contacted Tom B rown today. He would prefer not to participate, butif I can understand the topic and the direction you'd like to take with him, I can convince him. I think very few people willsay No if I ask them to participate.)
We've got to see questions in advance. That's the requirement from the lawyers. Normally, I would only ask for topics orideas. This is important. Otherwise, these folks will bolt.
Let me know when you are coming and what type of interview setting you would like. As I mentioned, some of the actuallocations likeAJdorm and Norris Hall will be off limits. But other places like a generic shot of a d ining hall (isthatwhatyou mean by a 'canteen'?)... should be no problem. lwill ask for minimal intrusion while we shoot.
I will have someone work w you for the B roll schedule and I or Mark Owczarski will work with you to arrange interviewsand locations for the interviews.
lwill speakforthe university if you need to have someone with an overview or a representative. Though... I don't knowwhat I can offer if the premise of the show is mental health.
Help me outline this thing, and l'll get the right peopte lined up.
Larry
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Bu rruss HallBlacksburg, VA 24061540 231 5396Iincier@vt. edu
In accordance with the University's Emergency Response Plan, Mr. Hyatt is convening the EmergencyResponse Resource Group. Given your position within the university, you are being asked to serve asa part of the committee.
As specified in the plan, the Committee's responsibilities are:
To provide support for emergency operationsAddress the safety and welfare of the students, employees and visitorsAssure, as best as possible, the continuity and timely resumption of university operations
Many of these activities have been, and are, on-going in a superb manner. Today, the group needs tomeet to determine if there are coordination issues, identify policy issues that need to be moved toexecutive management. A meeting has been scheduled for 4:00 p.m. today in the Solitude Room atthe Inn at Virginia Tech. lf you cannot attend, please feel free to send a representative from your area.
ff there are questions, please contact Heidi McCoy at1-8118. Heidi has been asked to be the point ofcontact and resource for the group.
Thanks,Lisa
Ifile;i/C :\DOCUME- I \beach\LOCALS-l \Temp\eud4.htn 4/18D047
Ernergency Response Resource Group
BillElvey, Choir
VT Police
Zock A.doms, Environmentol Heolih ond Sofety Services//,t
l/)on\)e ocn, Focltf tes
4ork Ozworski, U niversity Relotions
Fred Weover, Risk Monogement
' Mory Beth Nosh, Office of Generol Counsel
UO(pencer, Office of Student proqroms /^ ; ".-: \'' .-v,-,',- i (r.ir_ -t.,lltl"rr,), WorAjc Deon, Office of Registror(--
I am told that 116973 (lncident Costs for Recovery) is the one that our cleanup activities,including the fence, etc. will eventually be billed against.
Thanks,Bitl
Flom: Weaver, FredSenH Monday, April 23, 2OO7 lO:L7 AM
To: Elvey, WilliamSubjech FW: Incident Costs for Recovery
Fred Weaver, ARMVirginia Tech - Risk Management130 Southgate CenterBlacksburg, Va 24061
Larry: I am out of the office on Thursday and Friday. I will be back on Monday if I can help. Chris
Christopher Flynn, Ph.D.Director, Cook Counseling CenierVirginia Tech540-231€557 (office)540-231-2104 (tax)
CONFIDENTIALITY NOTICE: This elechonic email, including any attachments, is for the sole use ofthe intended recipient(s) and may contain confidential and privileged information. Any unauthorizedreview, use, disclosure, or distibution is prohibited. If you received this electronic email and are not the
intended recipient, please contact the sender by phone or by electronic email reply and destroy all copies
of the original message.
---Original Message-----From: Hincker, Larry
Larry
Sent: Monday, December 03,2007 11:23 AM ,/ /To: Armbruster,/Megan; Poole, Jay; Flynn,'Chris; @; McNamee, Mark; Hikes, Zenobia; Brown,TomCc: Evans, Susanl Owczarski, MarkSubJect Another BBC request...this one for radio
I've got a request from BBC Radio to speak with people about the state of campus coping. I have spokenat length with Jamie Coomarasamy and am okay with this concept. He plans to be on campus onDecember 6 and is interested in speaking with anyone who works closely with students about campushealing. I have agreed to be interviewed. I would like frcr two or three other people who have workedclosely with students to participate.
This is our chance to put a positive face on our recovery and demonstrate not only resilience, butnormalig. Remember this ...Europe is still on April 16 with respect to Virginia Tech. We need to speakabout regular activities....exams, ACC championship, successes, academic excellence, rankings, newinitiatives (e.9. the med school), energy conference, sustainability....anything to demonstrate that life hasreturned to normal. Mark M, I hope that you might be available for this.
Please let me know of avails you might have anytime after 11 am on Thursday. And yes, I was supposedto have sent this email on Thursday. Sorry for the late notice. I've been hammered of late with foreignconespondents wanting to do year-end stories. I am agreeing because I believe it important forintemational student recruitment.
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Bunuss Hall
Subject: RE: Another BBC request...this one for radio
The onfy time f hove open is 4 or dfter - OK by me if ofter 5.
Tom Brown, Deon of StudentsVT Deon of Students Office2OlW. Roonoke StreetBlocksburg, VA ?4061(o)54o/ 231-3787 (t)540/ 23t-4035dos.vt.edu
From: Hincker, LarrySent: Monday, December 03,2007 1l:23 AMTo: Armbruster. Megan; Poole, Jay; Flynn, chris; Brown, Tom; McNamee, Mark; Hikes, Zenobia; Brown, TomCc: Evans, Susan; Owczarski, MarkSubjech Another BBC request...this one for radio
I've got a request fiom BBC Radio to speak with people about the state of campus coping. I have spoken at length withJamie Coomarasamy and am okay with this concept. He plans to be on campus on December 6 and is interested inspeaking with anyone who works closely with students about campus healing. I have agreed to be interviewed. I wouldlike for two or three other people who have worked closely with students to participate.
This is our chance to put a pos,itive face on our recovery and demonstrate not only resilience, but normality. Rememberthis...Europe isstill on April 16with respect to Virginia Tech. We need to speak about regular activities....exams, ACCchampionship, successes, academic excellence, rankings, new initiatives (e.g. the med school), energy conference.sustainability....anything to demonstrate that life has returned to normal. Mark M, I hope that you might Oe available forthis.
Please let me know of avails you might have anytime after 1 1 am on Thursday. And yes, I was supposed to have sentthis email on Thucday. Sorry for the late notice. I've been hammered of late with foieign conesp6ndents wanting to doyear-end stories. I am agreeing because I believe it important for intemational student recruitment.
I am sending you this email on behalf of Larry Hincker. He has suggested sinceyou were not able to come here last
Thursday and you stiil want to do the interviews, tnat Vou conLci ih"e following VT Faculty and arrange telephone
intervrews.
12n0t2007
Hincker, Lany
From:
Sent:
To:
Cc:
Subject:
Attachments:
Colleagues,
Hincker, Lany
Wednesday, December 05, 2007 9:16 AM
McNamee, Mark; Ferraro, Richard; Brown, Tom; Armbruster, Megan; Poole, Jay
Williams, Gail S.; Hikes, Zenobia
lnterview schedule and questions
Schedule for Thursday.xls
Attachedi lou will find the interview schedule for tomorrow. Thank5'for helping out. The general itiibction of thequestioning is shown on the lower portion of this email. As you can see from my response, I am trying to get theinterviews and our outlook moving in a positive direction. Let's not dwell on April '16. Let's talk about ihe state ofcampus today. Yes, of course we want to talk about interventions and what you are doing, but I want him to KnowVirginia Tech HAS prevailed and we are well on our way to normalcy. To the degree poss-ible, l'd like for us toalso speak about regular activities... .exams, ACC championship, successes, academic excellence, rankings, newinitiatives (e.9. the med school), energy conference, sustainability... . anyth ing to demonstrate that life has returneoto normal.
Larry
T,e rrv Hi nr.lra rAssociate Vice PresidentUniversi-ty Re.LationsVirginia TechJ -14 iJUTIUSS HA L,L
Blacksburg, VA 24061-540 23r s396hinckerGvt, edu
ftFEat,
B -----originat Message-----I From: Hiicker, LarryF Sent: Wednesday, December 05, 2001 8:55 AM
Just a word of caution....f'd suggest yourecoJ-.Iect and relive the day. I sofd thisthev are i-:lkinrr al'rnrrf rchrrilriinn rnrl l-;^!urrrY o, ru Lr rEwifl find is rather remarkably resil-ient) .
interview if you take them back.
T,^ rrr/ ri i n-l.or!srrj rrf rrvrrvr
Associate Vice PresidentUniversitv Relal.ionS
314 Burruss Hal-1Blacksburg, VA 24061
11t<t1^n'7
n.t .r. he.k f .\ Anri I 16 .anr{ :<le noanl a r_- --F*- -o
idea to my colleagues on the notion thatcl- Al- a /rf r^.]a,' /.,rr'i ^r- T l_JJoy \wrrr-urr _L Lrrr rr( yL)u
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Page 2 of 2
540 231. 5396h-i nc ker 0 vt , edu
-----Ori ni n.r'l MoecrFrom: Jamie Coomarasamy lmaifto: Jamie. Coomarasamy0bbc , co. uk]Sent: Tuesday, December 04, 2001 8:49 pM
Subject: Re: interviews
La r ry,
Broadly speaking, f'm interested in hearing from the interviewees
Their memories / experience of the day of Lhe shootings and Lhose which tol]ow^d
Their impression of how vt has recovered from the experience - their view ofl-essons learned and changes made
ft
Hac :n\'l-hinn at.:-ra.l about vt? HovJ has the noforiefv and senLrrrrry u_-o_.vcq aL,r(,uL vL a nuw licrs L_-_ *.-* __^.sestudents and teachers ?
The interviews shoufdnrt last too long and the questions would-refined, depending on the position of the interviewee, but thepretty broad brush sense of fhe impact of the events on vtech.
AII the best,Jamie--- --Or i rri nr'l Ma<c:From: 'rHincker, Larry" <hinckerGexchange. vt. edu)
Date: Mon, 3 Dec 2007 l-1:07:15To: <j amie . coomaras amy@bbc . co. uk>S11hicr-f . i nl- arrri ourc
.1r +.\ni..e? T F.'^, I
rra: r-and <t ^ri
6c
Tt- 'c ha lnf ,,1
of foss impacted the
obviousfy be-^-t i^ 1-^ -.1 --^ ^L\J g-Lve d
remember. Wet veTho rci
Jamie
Where you going to send me a list of questionsbeen inundated with request for interviews forseems comfortable sending questions rn advance.
T..e rrr.' ll i nnLarAssoc.iate Vice Presidenttlni rrarei i\r Pal >t- i nncVirginia Tech314 Burruss Ha.I]-Blacksburg, VA 24061540 23L 5396hlncker,-Gvt. edu <mail-to: hinckerGvt . edu>
http: //www.bbc. co.uk <http: //www.bbc.co.uk> This e-rnaiI (and any attachments) isconfidential and may contain personaf vjews which are not the views of the BBCl'nlcec encni f in:l lrr qtAio.l Tf r,'nrr h:rre ranoi \16.l it in orrnr nl^1-^
^^l^+^ rr +-JpE\__Lr_L(-d,L_Ly __*_"*. , p]edse ueJ-eLe IL l-rom
\7^, r .t,er*ah n^ ^^t- ''se, conv or disr-losF the information in :nv wA\/ n^r a-t :nu'rJ Y'u)i
refiance on it and notify the sender immedrately, Pl-ease note that the BBC monitorse-maifs sent or rece ived. Further communication will signify your consent to this,
11 t< t"lAA1
*Thursday, December 6, 2007
Jamie CoomarasamY
I
F
F
tr
Rick FerraroAssist. VP of Student Affairs209 McComas Hall
Dr. McNameeProvost & VP of Academic Affairs
210 Burruss Hall
Megan Armbruster & JaY PooleOffice of Recovery & SuPPort1700 Kraft Drive, Suite 1 100
Tom BrownDean of Students201 W. Roanoke Street
11:30 AM
1:40 PM will have about 20 minutes
3:00 PM
4:00 PM
h .;!:$ i"i
McCoy, Heidi, 08:49 AM 411912007, Meeting of the Emergency Response Resource Group Page 1 of I
Date: Thu, 19 APr 2OO7 08"49:32 -0400
From: "McOoy, heidi" <heioim@vt'edu>
Subject Meeting of tne Emers;gy Response Resource Group nrc.r6\rrr ortr r)
To: " H ouston, Vin ce" Jn"""i"it"ek'ed jt, "Ad ams' Zachary" <ad amsz@vt' ed u>'
The Emergency Response Resource Group will be meeting today at 1:00 p:m. ?t the corporate
Research center in nif a tn-rrt io nWS) 'in Room I I 5. l-f you ire unable to attend, please send
someone in Your Place.
Thank you,
Heidi M. McCoYDirector of Administrative Operations and
Assistant to the EVP&COO312 Bunuss Hall (MC 0147)Blacksburg, VA 24061(540) 231-8118FM: (540) 231-4830
Printed for John Beach <jbeach@vt'edu>
x
n
Hincker, Larry
From: Armbruster, Megan
Sent: Monday, December 03, 2007 2:41 PM
To: Poole, Jay; Hincker, Larry
Subject: RE: Another BBC request...this one for radio
Larry and Jay,I would be happy to assist in any way with the BBC interview. I am open on Thursday, at this time.
Larry, I think all went OK with the CNN interviews on Saturday. I did have a call from a producer (during the 4lnquarter of the football game, no less) asking for the air fans in Randolph turned off during the interviews, I workedwith dispatch to have a maintenance staff member help the producer.
Megan
Megan L. ArmbrusterRecovery CoordinatorVirginia Tech Office of Recovery & Support1700 Kraft Drive, Building Vll, Suite 1100Blacksburg, VA 24061(540) 231-0062marmbrus@vt,edu
From: Poole, JaySent: Monday, December 03,2007 11:25 AMTo: Hincker, LarryCc: Armbruster, MeganSubject RE: Another BBC request,..this one for radio
Certainly Megan and/or I could do this if you like. She's had more direct contact with the iniured students thananybody. I do need to do a little media training for her.
From: Hincker, LarrySent: Monday, December 03,2007 11:23 AMTo: Armbruster, Megan; Poole, Jay; Flynn, Chris; Brown, Tom; McNamee, Mark; Hikes, Zenobia; Brown, TomCci Evans, Susan; Owczarski, MarkSubject: Another BBC request...this one for radio
I've got a request from BBC Radio to speak with people about the state of campus coping. I have spoken atlength with Jamie Coomarasamy and am okay with this concept. He plans to be on campus on December 6 andis interested in speaking with anyone who works closely with students about campus healing. I have agreed to beinterviewed. I would like for two or three other people who have worked closely with students to participate.
This is our chance to put a positive face on our recovery and demonstrate not only resilience, but normality.Remember this ... Europe is still onApril 16 with respect to Virginia Tech. We need to speak about regularactivities....exams, ACC championship, successes, academic excellence, rankings, new initiatives (e.g. the medschool), energy conference, sustainability... . anything to demonstrate that life has returned to normal. Mark M, I
hope that you might be available for this.
Please let me know of avails you might have anytime after 11 am on Thursday. And yes, I was supposed to havesent this email on Thursday. Sorry for the late notice. l've been hammered of late with foreign correspondents
d,!:.. -. ,. ,, .. ,, !ii,lisi|ii:e-:-
Page 2 of2
wanting to do year-end stories. I am agreeing because I believe it important for international student recruitment.
Larry
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24061540 231 [email protected]
,,{.!**-r!*&i&4.**12t4t2007
lit $"-r',,r - -
ffi
Hincker, Larry
From: Hincker, Larry
Sent: Monday, December 03,2007 11:31 AM
To: 'Jamie Coomarasamv'
Subject: RE: interviews
I will be available and am trying to get provost as well. Still working on student affairs types. Would you like touse our own radio studios or do you prefer to go to individual ofiices? We have very good studios which we usefor our own radio news releases. ISDN lines. DAT. etc.
lf we use radio studios, it's easier on you, but requires people to walk across campus.
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24061540 231 [email protected]
Larry - Yes, I'm happy to send questions / topics to be discussed. I've spoken to Lucinda Roy - and will bemeeting her on Thursday aftemoon, at a time to be determined - depending on the availability of the people,whom you are setting up. I will drive down to VT on Thursday morning from DC, so - for my purposes - any timefrom 1'l onwards would be fine.I am travelling at the moment in lowa, but will send you a list of questions this evening, if that is OK.
Thanks very much,
Jamie
From: Hincker, Larry [mailto: hincker@exchange,vt.edu]Sent: 03 December 2007 16:07Toi Jamie CoomarasamySubject: interviews
Jamie
Wtrere you going to send me a list of questions or topics? | can't remember. We've been inundated with requestfor interviews for year-end stories. The asian press seems comfortable sending questions in advance. lt'sheloful.
University RelationsVirginia Tech314 Burruss HallBlacksburg, VA24061540 231 5396hincker@W,edq
wvffibltplulury.bbscs.ukThis e-mail (and any attachments) is confidential and may contain personal views which are not theviews of the BBC unless specifically stated.If you have received it in error, please delete it from your system.Do not use, copy or disclose the information in any way nor act in reliance on it and notiS the senderimmediately.Please note that the BBC monitors e-mails sent or received.Further communication will signify your consent to this.
121412007
Page I of2
Lenwood
From: McCoY, Lenwood
To: margabright@q6Phn'com
Cc:
SubjecE FW: Name of Blacksburg Police Offlaer
Attachm€nts:
Ooops....l sent the response to Phil by mistake' Sorry'
officers io enter Norris 1{oll ofter the door lock wqs shot off -- we hove him listed os "Blccksburg
officer [missing first nome] Self (potrol)". Do you hoppen to hove the list of officers so thot we con
confirm the last nome, ond olso find out the first nome?
Thonk you so much.
Maria ArgabrightTriData, a Division of System Planning Corporation1000 \Mlson Boulevard, 30th FloorArlington, VA 22209(703) 351-8348 direc{(703) 351-8300 main(703) 351€383 f,ax
Phil, you may already have the most recent pictures. Teresa contacled me about a month ago, and I think shewas using the pictures from ofi the website. See notes below about pictures and some that are only available inblack and "white.
Tor Mc€oy, LenwoodSubiect Fwd: RE: Pictures of vkfims
Sorry' - I forgot to mention that the photos of thr€e vicilms (Jamle Bl$op, Erln Peterson, and Midrael Pohle Jr.) are in black-ln-white in both the Memorial Issue and onllne. In fact, IVe never seen a photo of any of these three vlctlms thats not b&w.
Hope that helps,Sherry
Date: Mon, 13 Aug 2007 16:36:26 -(X00To: mccoy@vLeduFrom: Sherry Bniell <[email protected]>Subrect Fwd: RE: Pkhires of victimsCc: bharDerBcc:X-Attadrments:
Lenwood,
I onv haye a@ss b t||e phob that u,e€ u*d h tfie li|emodal Isere of Vhgtnb Tech Magazlne. tlerc's th€ onllneveElon : htF ://www.vtsnagEzlne.vt.edu/memorlal0zmemorium. htm I
Please let me know lf you want any/all of these. I belleve that there may be more up-todate photos on the websitethat trcre posted after the issue malled, and Brue would be your key to those. Those can be accessed at (I think -Brue?) : ht$://rvww.vt.edu/rsnember/blosraphles/
Since Mike and Clara are on vacation this week, can one of you take the lead onthis and get images to Lenwood McCoy. I know that all our photos were in color.
Sent Monday, August 13, 2gO7 2:36PMTo: McC-oy, LenwoodSubject: Pictures of victims
Hi Lenwood,
Do you have any updates to the deceased victims pictures you sent me a long timeago? One was in black and white, and some families have mentioned newerpictures that the university is using. For the dedication of the report.
conversation: college contacts for questions on grades, completion of work
Thursday, APt iL 26, 2007
Dear Virginia Tech Students:
Thank you so much for your continued courage and conmitment as \te continue to heal and
move forward. This notl is to rej.terate th6 university,s commitment to be flexiblethrough our ,, stuclent choices policies that provj.de options for cornpletion of your
academic requirement8 for the semester. plelse refer to the university,s homepage
i;.;t.";"i for information on grades and completion of academic work'
Any questions you might have should first be directed to the associate dean Of your
""irdg". w" ""ili"" ih.t yoo are taking courses in multiple colJ-eges, and aI1 collegedeans are working in concirt with one another to respond to your needs- We ask fo! yourpatience and understanding as we work to resPond to your questions. I have asked thei."n" to keep me informed of the types of questions and issues that arise so that v'e can
provide additional advice or support.
The Associate Deans in each college are the most appropriate person for you to contactwith questions :
Agriculture and Life scienceE: !!ary ltarchant, 104 Butcheson' 231-6503
Architecture and Urban studies: wendy vaughn, 202 Cowgill, 231-6145
Panplin college of Business: Candice Clenenz, 1030 Pamplin, 23I-6602
Engineering: MichaeL Deisenroth' 302 whittino:re, 23L-5O72
Liberal Arts & Human Sciences: Mary Ann Le\tis, 260 wallace, 23!-6770
Natural Resources: Richard Odentald,
veterinary Medicine: Grant TurNtald,
324 cheathan, 23L-5482
Duckpond Dr j-ve, Suite 2031 23L-5229
craduate School: Anne McNabb, 236 Graduate Life Center, 231-5645 -i
University Studies: Kim Brown, 117 Femoyer, 231-8440
we remain confident i,n our ability to help you remain engaged in the learning process nomatter which options you choose.
Best wishes
Mark McNameeUniversity Provost
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J6t24t2007
Fri, Apr 27,2OO7 7:15 AM
k
Subject: Letter to students from Dr. Zenobia HikesDate: Thursday, April 26. 2007 L2:52 PM
From: [email protected] : M u lti ple recipients < LISTS ERV@ LISTS ERV.W. EDU >
Conversation: Letter to students from Dr, Zenobia Hikes
Thursday, Apr iL 26, 2OO7
To all Virginia Tech students:
I write to thank the students of Virginia Tech for all they have done to help themselvesand their university in the crisis of April 15.
There are so many examples of student heroism, sensitivity, and humanity that one couldcite: members of the Rescue Squad who put the safety of others before their own; personsin Hokies United, SGA, and cSA who \,/orked to coordinate support services for feflowstudentsi those who constructed shrines of remembrance for the fal-Ien; staff on theColtegiate Times who worked to keep the community informed; individuaLs who in numerousresidence halls, clubs, and associations reached out to assist those who needed a helpinghand, a kind word, or a friendly embrace. These acts of kindness clearly underline thatthe cruel deeds of April 16 reflect badly on one terrj-bly deluded person but do notreflect at aII on the community. Or to put it another way, these acts of kindness shoqT
that ,,Ut Prosir& is not just an antiquarian motto-it is part of a living code.
Let me encourage each student to continue with acts of intentional kindness and toencourage his or her friends to do the same. I am probably stating the obvious, but thefollowing reminders may be useful:
For professionaf and personal reasons, a fair nunber of students will carry a fullacadernic load until the end of the term, whiJ-e many more will need to complete partial1oads. Out of respect for their academic obligations, especially in a trying time, pleasebe careful about excessive noise and observe quiet hours.
Excessive noise also can be painful for persons who are dealing with grief. Many timesthey need a degree of quiet. So again try to be respectful of that need.
If you have a friend who appears to be in serious emotional distress, please do nothesitate to seek support for him or her at the cook Counseling center (Iocated in Mccomas
Ha11). If you are not quite sure how serious his/her crisis is, remember it is better toerr on the side of caution.
Students from all backgrounds have stated openly that the ethnicity of the shooter hadnothing to do srith his crueL acts, and it has been gratifying to see students refrainfrom biased racial remarks. Pl-ease encourage al1 persons, on- and of f-canrpus, to take thehigh and fair road.
Sometimes persons who grieve vrill attempt to self-medicate by using alcohol . Sincealcohol is a depressant, it tends to hurt more than help. Also if used to excess it canbe life threatening. So please be restrained and thoughtful in this area, and encouragethe same in others. Pfease be especially respectful in your behavior when you aredowntown or in off-campus areas.
Continue to exhibit the qualities of a true Hokie--serving others, being considerate,looking out for each other' and protecting and helping each other.
Finally, knorrr that vte are proud of you.
with best wishes,
Page 1 of 2
&l!
!'
F
'' ., ", !"rldrrili*lgfll*l
Zenobia Lanrence HikesVice President for Student Affails
il
Page 2 of 2
Fri, Apr 27,2OO7 7:15 AM
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subject: capturing and archiving ceremonies and condolencesDate: Thursday, APril 26,2007 12:32 PM
From: Virginia.Tech. [email protected]: Multiple recipients <[email protected]>Conversation: Capturing and archiving ceremonies and condolences
Thursday, April 26, 2007
To: Virginia Tech Faculty and staff:
Before the many tributes, condolences, and memorials for last week,s events disappear,University f.ibiaries needs your help in documenting the imPromptu and formal memorialdisplays Lhat have appeared in various campus buildings. A3- part of the ovirginia Techq-tZ-Oi Library ercfri-ne* we \rant to document and preserve these displays both to honorthe individual nernbers of our university community and to provide historical materialsfor future lesearchers .
Therefore, university Libraries asks each of you to do the fotlowing:
Those of you who have created displays' fliers, Programs, and the liker please sendcopies to the library's university Archives.
rf there are memorial displays within your units' I,re ask your assistance by:1. Taking pictures of the mernorials, displays, events.
2. ldentifying the photographer, individuals pictured, date, specific place (i.e..,building and floor or office number), and any other information that ltou1d be heIPfuI toresearchers and historians.
3. Sending the inages etc. to us* with a statement by the photographer giving usperrnission to make the images availabfe:
As the photographer/author, I' grant to Virginia Tech or its agentsthis/these digital image(s) in wholethe right to archive, display, and provide access to
or in part in all forms of media.
* Until l^re have established the email for W41607Archive0vt. edu, please send them to GailMcMillan, Director, Digital Library and Archives, University Libraries (nc 0434):gailuracevt. edu. you may call her (1-9252) or Tamara Kennelly, University Archivist(L-92I4 ), with questions .
Thank you for your assistance and support
sincerely,
Eifeen HitchinghamDean, university LibrariesNeriman Library540-231-s595r{rww.Iib.vt.edu
Virginia Campus Law Enforcement Administratorsc/o Michael GibsonChief of PoliceUniversity of Virginia Police Deparfinent2304 hy RoadCharlottesvill e, Y k glnia 22903
Dear VACLEA Members:
Thank you all for your offers of support and assistance ia the wake of the tragic events
that occurred at Virginia Tech on April 16, 2007.
In light of the continuing need for an increased police presence on our campus and inaccordance with Virginia Code secfion 23-234(1),I hereby am requesting your assistance
to provide poiice officers to supplement our deparfinent personnel from April 29,2007through May ll, 2007. Chief Michael Gibson of the University of Virginia PoliceDepartment has agreed to coordinate this response and you may direct all offers ofassistance to him.
Thank you in advance for your help.
Sincerely,
Wendell R. FlinchumChief of Poiice
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Fri, Apr 27,2OO7 7:O9 AM
ft
Subject: Fw: Urgent request for assistance from VA TechDate: Thursday, April 26, 2007 11:14 AMFrom: Michael Gibson <[email protected]>To: Barry Meek <[email protected]>Conversation: Urgent request for assistance from VA Tech
Barry
This is what I had sent out to the membership of VACLEA.
Thanks,
Mike
Michael GibsonChief of PoliceUniversity of Virginia2304 Ivy RoadCharlottesville VA, 22903(434)924-BB3B Phone(434)982-2817 Faxmagibson@virginia. edu
: : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : : ^, ^,,- ^, ^, ^,CONFIDENTIAL This electronic message and any attachments are confidential and maycontain student information or other education records protected from disclosure bystate and/or federal law, The information is intended only for use by persons to whomit is addressed. Any other interception, copying, accessing, or disclosure of theinformation is prohibited. If you have received this message is error pleaseimmediately notify the sender.----- Original Message -----From: Simonds, Beth <mailto:[email protected]>To: Alan MacNutt, Director <mailto:[email protected]> ; Bob Driskill<mailto:driskill.b@lynchburg,edu> ; Carl Burt <mailto:[email protected]> ; CharlesLowe <mailto:[email protected]> ; Cheryl Miller <mailto:[email protected]> iChris I. Irwin <mailto:[email protected]> ; David Carlson, Director<mailto:[email protected]> ; Debbie Hogan <mailto:[email protected]> ; DeltaE. Aultice <mailto:[email protected]> ; Don Challis <mailto:[email protected]> ;
Just last week, each of us watched with horror as the tragic events atVirginia Tech unfolded. Many of us offered assistance, made phone calls,sent emails and genuinely wished there was some way we could help. I ampleased to report that the opportunity to provide support to the VirginiaTech police department is now.
Chief Flinchum has asked me to coordinate a group of officers to supplementhis staff from April 30, 2OO7 through May 10, 2007. Six additional officers
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4 FrnriE **r1 F i
are needed each day to work from 7 AM to 7 PM. With this additionalsupport, he will be able to provide the visible police presence that theyneed during this trying time. Lodging has been secured for any officerrequiring it during their assignment and currently Chief Flinchum is workingon a solution to provide meals for them as well while they are inBlacksburg.
My recommendation is we dispatch the first team of six officers toBlacksburg on Sunday, April 29, so they will be well rested and ready toreport at 7 AM Monday morning. Since the team will be working 12 hourshifts, a replacement team of new officers will be sent to assume dutiesafter the completion of the shift on the third day. I think I speak forChief Flinchum when I say any support we can provide as a group is greatlyappreciated so if you have officers who can be in Blacksburg for more thanthree days, or officers who would like to provide support but are unable tocommit to a three day stay, I am prepared to coordinate whatever schedulingissues we have to pull this plan together.
Please forward to me at your earliest convenience the names of your officerswho would like to help with this effort as well as the days they areavailable, As I receive officer names I will begin scheduling for thisassignment. I leave it up to each of you to determine if your officers arelegally covered and have the support of your respective institutions toserve in this capacity. Once I have completed the schedules for the elevenday period, I will send confirmation to you of each officer and theirassigned dates/times.
This is an extremely busy time of year for all of us, but there is not a
campus in Virginia, or the nation for that matter, that has not be affectedin some way by this terrible tragedy. This is a great opportunity for us towork together as a team and provide support to one of our own who hasendured so much. I hope you willjoin me in lending a hand for this worthycause.
Virginia Campus Law Enforcement Administratorsc/o Michael GibsonChief of PoliceUniversity of Virginia Police Departrnent2304Ivy RoadCharlottesvill e, Y irginia 22903
Dear VACLEA Members:
Thank you all for your offers of support and assistance in the wake ofthe tragic eventsthat occurred at Virginia Tech on April 16,2007,
In light of the continuing need for an increased police presence on our campus and inaccordance with Virginia Code section 23-234(i),I hereby am requesting your assistanceto provide police ofhcers to supplement our department personnel from Aptll 29,2007through May 11,2007. Chief Michael Gibson of the University of Virginia PoliceDepartment has agreed to coordinate this response and you may direct all offers ofassistance to him.
Thank you in advance for your help.
Sincerely,
Wendell R. FlinchumChief of Police
Sun, APr 22,2OO7 6:44 PM
Subject: Vo|unteers with Ye||ow and Purp|e Arm Bands Are Here to He|p
To: Multiple recipients <LISTSERV@LISTSERV'WEDU>Conversation: Volunteers with Yellow and Purple Arm Bands Are Here to Help
sunday, APt iL 22, 2007
To the virginia Tech Conununity:
As classes resume on Monday,yetlow arm bands, as weII ashand to heIP.
some members of our community wearing either purple orsome with badges saying ,,May I help?t" These peopLe will on
Those with pURpLE arm bands are mental health professionals who are here to providesupport to any student, faculty, or staff member may need it as we continue on thechallenging road to heating and recovery. Anyone who desires their assistance should feelfree to stop and sPeak with them.
Those with YELLOW arm bands and ,,May I help?t" badges are faculty' staff' and studentvolunteers who will be present in classroo. Uuilaings on Monday and Tuesday to assistmembers of the conrnunity in whatever way is needed. These vofunteers will carryinformation about suppoit services available both on and off carnpus, as well as importantcontact numbers .
please contact these people with questions or concerns you may have.
we are virginia fech. we will prevail-
ffi
Mon, Apr 23,2OO7 12:10 PM
Subject: Message to the Virginia Tech CommunityDate: MondaY, APril 23, 2OO7 LL:34 AM
From : Vi rginia,Tech. news@vt' ed u
To: Multipie recipients <LISTSERV@LISTSERV'WEDU>Conversation: Message to the Virginia Tech Community
Monday, April 23, 200?
Message from the university Relations Department to our conmunity
First let me welcome back all of our students. faculty and the external community who arereturning today to canPus .
We know you have afl received a large volume of communications on numerous subjectsregardin! the tragic events of last \,reek. We hope this inforrnation has been helpful in."ii"tittg atl of us in the continuing healing process. As I an sure you have heard' we
will be defined not by an event that happened to us, but by WHO and WHAT WE ARE.
The police authorities have asked me to remind atl of you that the investigation isottgoittg and intense, If you have any information that could be useful- please contact thecentral investigative office at 231 !7'70 or The Virginia Tech Pol-ice Department ' at23I-64II as well as your supervisor.
you have also, I €tm sure, noticed a significantly increased police presence on canpus. Ifyou have any guestions regarding the longer term security issues, again, please contactthe virginia Tech Police Department.
we are Hokies. We will prevait.
Larry Hinckeressociate vice President for University RelationE
Mon, Apr 23,2OO7 12:32 PM
Subject: FW: IMPORTANT -- re: Memorial ServicesDati: Monday, APril23,2007 L2:13 PM
From: Ratcliffe, Carolyn <[email protected]>Conversation: IMPORTANT -- re: Memorial Services
Dear Colleagues:
To honor the victims of last week's tragedy, many offices are planning memorial
services. If your office, department, or college is planning a memorial service on
campus, contact the University Unions and Student Activities (UUSA) Event Planning
Office. Event Planning staff members are responsible for scheduling space on campus.
They will assist you with other logistical items such as security and parking. UUSA willalso have your service posted on the university's website'
If you know of any student groups that are planning memorial services, please sharethis information with them,
subject: Due to the weather, memorials to be moved insideDate: Tuesday, APril24,2007 12:16 PM
From: Virginia.Tech. [email protected]: M u lti ple recipients < LISTS ERV@ LISTS ERV.W. E DU >
conversation: Due to the weather, memorials to be moved inside
Tuesdayr Apri'I 24, 2001
To: Virginia Tecb Conrnunity
From: Hokies United
The university comnunity wants to preserve and protect the tributes left at theDril-lf ield memorials for our students and faculty
Since rain is in the forecast for the next few days, university staff members will be
carefully and respectfully moving those items that would be damaged or destroyed. we willptace the menorial items for safekeeping in squires student center'
The memorial white boards will be displayed temporarily in the lower level of OldDoninion Ballroom in Squires Student Center. While the Hokie Stones and flowers willremain on the Drillfield, items that urould be affected by the rain wiII be located in theupper level of the Old Doninion Ballroom of Squires Student center.
If you have any guestions, please e-mail hokiesunited€vt. edu.
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Tue,Apr24,2OO7 806AM
Subject: Message to the Virginia Tech communityDate: MondaY, APril23,2007 10:00 PM
To: Multiple recipients < [email protected]'EDU>Gonversation: Message to the Virginia Tech community
Monday, APril 23' 2007
Message from the university Relations Department to our coNnunity
First let me srelcome back all of our students, faculty and the external community who are
returning today to camPus
We kno.lr you have all received a large volume of comnunications on numerous subjectgregarain-g the tragic events of last rrreek. We hope this information has been belPful in
""!i"titrt aII of us in tbe continuing healing process. As r am sure you have heard, we
will be defined not by an event that happened to us, but by wHO and WHAT WE ARE'
The police authorities have asked me to remind all of you that the investigation isongoirrg and intense. If you have any information that could be useful please contact thec"itr"i investigative ofiice at 231 1770 or The Virginia Tech Police Department, at23I-64IL as well as your supervisor.
you have also, I am sure, noticed a significantly increased police presence on campu6. Ifyou have any questions regarding the longer tern security issues, again, PIeaBe contactthe Virginia Tech Police Department.
we are Hokies. We will Prevail.
Larry HinckerAssociate Vice President for university Relations
Page I of 1
Thu, Apr 26,2007 10:24 AM
Subject: Corrected Notice: Acknowledgment of condolences and giftsDate: Thursday, April 26, 2007 L0214 AM
To: Multiple recipients < [email protected]>Conversation: Corrected Notice: Acknowledgment of condolences and gifts
Thursday, ApriL 26' 2007
To the Virginia Tech Conmunity s
As we all have witnessed, the expressions of condolences, support, and love fo1lo\,ting theevents of last week has truly been remarkable. The undeniabl-e strength of our Hokiesspiri.t has touched the world.
As the many notes, tributes and other expressions of condolence come to our conununity t
the univeriity suggests that individual departments, col1eges, and other unitsacknowledge tlose made specifically to their unit. Items received in Burruss ltal1 to theunj.versity conmunity wifl be acknowledged by the Office of the President.
Notes, tributes and other messages intended for the fanj-lies of the victims should be
directed to the Office of Student Life (0255), 201 West Roanoke Street, Blacksburg, VA
24060, 540-23L-3787 .
Donations to the Hokie Spirit Memorial Fund may be made by visiting http://www.vt.edu/tragedy/nemorial-fund.Php, or by calling 800-533-1144 -
Offers of .gifts in kin& should be directed to Steve Clark in University Development(clarks€vt.edu, 540-231-2813 )
and record all names and addressesand archived, and at an aPproPriatewilt be sent to the thousands upon
Thank you for your continued strength and resolve. We are Hokies.
Sincerely,
Larry HinckerAssociate vice President for University Relationg
We will prevail.
A11 in the virginia Tech corununity are asked to saveof well wishers. This information will be collectedtinre in the future, and official university responsethousands who have supported us during this time.
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Wed,Apr2S,2oO7 923AM
Subject: Provost message to facultyDate: Wednesday, APril 25, 2007 9:21 AM
with the support of the colleges at every 1eve1, ne are naking good progress in resumingclassea in i way that enables students to make good choices about how best to compfetethe semester. I appreciate the extra effort the faculty is nakinq to adapt to this ne$,
set of policies. ihe response of the students in terms of both attendance and conmitmentis truly inspiring.
Not surprisingly, ne are getting some questions. One set of questions revolves aroundstudent eval-uations of 'teaching.
Normafly, these are required. Under the circumstances, flexibility appears to be areasonable approach. I think each faculty menber should work with their department anddecide if, when, and how to obtain student feedback. The students may want to let youkno\r hon much they appreciate your efforts and your dedication, so I encourage you toobtain feedback.
you may decide tbat a procesB other than the Etandard sPoT form iE appropriate thissemester, but the choice is yours. We vri1l note officially that the Spring 2007evaluation process is optional when considering aII future actions associated with neritincreases or the Promotion and Tenure process.
Best wishes for a1l you do.
Mark McNarnee 'University Provost
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,=ri8i...-,. '*,,..*_
Thu,Apr26,2007 8:13AM
Subject: FW: Ten Yearsoati: ThursdaY, APril 26, 20O7 7:40 AM
From: Morgan, Deborah <dmorgan@vt'edu>To: "Heidbieder, Kay" <heidbred@vt'edu>Conversation: Ten Years
FYI-----Original Message-----nron: ,lilt washington [mailto: j\tashinevt ' edu Isent: wednesdaY, APril 25, 2007 6:52 PM
To: Morgan, DeborahSubject: Ten Years
You arrested me ten years ago today '
You still olrte me an apology and restitutlon'
Destroying peoples' lives and futures through
You are a criminal. I do not
-Jim washington
fraud and PerjurY does not
make the c:rmPuE safer.
I'm still angry and upset after ten years' I'rn still suffering from
what you did.
know whether there wilL ever be justice'
-",;-*,., ...rditr,d:r..,!rii,!*: t, -..,
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TO:FROM:DATE:RE:
Kent Holliday, Janine Roberts, lGy Edge, Eva Vadilonga, and Annetle MarkhamElyzabeth Joy Holford, Program Director, CESAApril20,2OO7Alternatives for Program Completion at CESA
First, let me express a sincere thank you to each of you for your presence and professionalism
throughout this time. By now, you have read the memorandum that the Provost sent to all
students concerning options for semester course completion. I applaud the initiative and flexibilitythat the Provost is enacting and encouraging.
Today, Annette and I discussed this memorandum with the students. We felt it was necessary to
talk about options because the students have been experiencing confusion about the options and
there has been a not so subtle building up of anxiety about the issue. This has, in short, resulted
in slightly elevated levels of stress.
Some students have decided to return home. Rachel Spruill and Megan Rickman will be leaving
on Monday morning. I've assisted with additional flight arrangements for Megan Ouelette and
Ben Bradford who will be returning on Tuesday. Johnny Klroy (who left earlier this week) is, as
of this writing, still expected to return to CESA on Monday.
As we all are aware, CESA is somewhat unique and I believe it is crucial for us to discuss and
enact our next steps together. To that end, I am suggesting that we meet as soon as possible
(Saturday afternoon) to discuss options for offering the best opportunities to the studenti whoremain on site.
Although the Provost encourages students to continue courses, they are not required to do so.
They can simply take the grade earned thus far and depart the campus. At CESA, this means
students could stop attending class and travel, or wander around the villa aimlessly, or worse, sitin front of their computers and spin down into the mire of this tragedy. Obviously, we want toavoid this.
One way to avoid unproductive thinking/behavior is to a) encourage them to continue participating
in "class" and also b) offer difierent learning environments to provide guided experiences thatboth address the tragedy and help them analyze it critically through some alternative lens, be ittheoretically, critically, or aesthetically grounded.
For our upcoming brainstorming session about offering one or some of these options, please
considerthe following ideas:
1) What would a different "class" (learning experience) look like?
a) Class as "project" or LE (learning experience) so there is no confusionb) Focus on a specific 'topic" with specified outcome opportunitiesc) Learning experiences guided by one o-r more facultyd) Project held daily, where activities ocCur, discussions happen, and learning transpirese) Students can participate in one or more of these opportunities
There are endless options for projects, but it is logical to limit these in order to help keepthe students focused, to maximize faculty resources, and to make the projects
meaningful and manageable.
Beginning the brainstorming process (and I stress: bnlnstorming), here are someexamples of possible "projects'
Topic: Mind/body connection: body movement as a form of therapyLeader: Elyzabeth (nationally certified massage therapist and bodyworker)
ff,
H,,
,.,,, ,o.1"irliAitt;'dfi:u,M,
)
Experiences might include:dailY tai chi and Yoga. discussions of viri6us mind/body therapies, such as massage therapy'
meditation, agd martial or movement arts'. Basic instructlon in touch therapy
Outcome:. Essay on mind/body connection " 'OR"'.Student|edworksh-op(sma||group|eadstheentirecommunityinthis
workshop)onmind/bodytherapiesandrecommendationsforstudentstotake home ficr their friends/family.
Topic: Media criticism: Basic methods of understanding and critlcallyanalyzing media strategies in crisis covenage.Leader: AnnetteExperiences might include:
. Workshop on basic media criticism
. Summaries of history and current research
. Practice sessions in media criticism.Outcome:. Poster project illustrating difierences in coverage by news outlet and
demonstrating the variation in storylines (or absence of variation)
Topic: Music in a minor key: thinking about the impact of music duringtimes of tragedy.Leader: KentExperiences might include:
. discussions of music as therapy'
. connection of previous class material to current musical choices ofstudents in the grouP,
. analysis of the convocation choices for music...
Topic: Photography as a form of therapyLeader: lGy? Annette? Kent?Experiences might include:
Photography lesson (given by Nicole, or Giona, or Abbe). Photoshop lesson (Kay and Annette). Field trips for photograPhy. Readings and Discussions of photography as a form oftherapy
Outcomes:. Group produced Coffee table photography book (like elyzabeth'sbirthday present) or
. Photo essaY (individual)
. Photo exhibit to coincide with architecture grcup
Other possible ToPics
Topic: Aesthefrbs of TragedYTopic: Art as TheraPYTopic: History repeats ilse/f: repetition of violence in human sociefies
2) How will participation in this learning experience affect grades?
option 1, lt can help improve a grade: it is considered a substitute, counting as the 'final exam'
oi the final paper that has already been assigned'
Option 2, lt doesn't affect it at all' Final grades are calculated now'
Final Thoughts
we don't have to do any of this, but we do have a unique connection.with this group of students'
I also know that we can, rn fact, create a learning enviionment that will allow students that decide
to stay at CESA to taKe some much needed 'next steps'. I am not suggesting that we abandon
current courses. However, we need to be aware that students are not required to finish their
current courses.
I know that we will encourage students to do whatever is they feel is necessary. I know that each
oiyou loin me in providing ihe requisite 'space' for each of them to reflect thoughtfully Some of
tnem nave already realized that they have been idealizing the 'scene' at "home" and so they are
i"fing tir" to nothake a hasty decisions. Some students may elect to stay here but travel
inJep'endenly during the next -two
weeks. This is their choice, but lwant us to be able to provide
whai can onty Ue pr6vided here at CESA: a unique personalized exploration within the framework
of a set of guided learning activities that will strengthen their own sense of self.
Sat, Apr 2L,2OOZ 2:31 PM
Subject: Remarks from President Charles W. StegerDate: Saturday, April 21, 2007 2:26 PM
From: [email protected]: M u lti ple recipients < LISTS ERV@LISTSERV. VT. EDU >Conversation: Remarks from President Charles W. Steger
April 2L, 2007
Dear Fellort Members of the university community:
I an very proud of the manner in which our faculty, staff, and students have united thi-sweek as a family. We have demonstrated that we are not going to allow the tragic eventsof this l-ast week to divide or define us.
rn this time of healing, it is irnportant that we take care of onev/e can move forward to ,,Invent the Future.% Let us take a momenterinciples of conmunity-and reaffirm our conmitment to strive toprejudice and discrimination in our conmunity.
Together, we pledge our colfective commitment to these principl-esmotto, Ut Prosim (That I MaY Serve).
we witl prevail . . . \'/e are llokies !
S incere ly ,
Charles w. StegerPre s ident
anotherr and togetherno\4r to ref l-ect on our
reject all forms of
in the spirit of our
b .,*i ra*..iryb{rR*,5*
Page 1
From:Sent:To:Subject:
[email protected], April 16, 2007 9:26 AMMultiple recipientsShooting on campus.
A shootj-ng incident occurred at West Amber Johnston earlier this morning. Police arethe scene and are invescigacing.
The rrni rrprqi i rr r-r-rmmrrn i trz i q rrroed to Lre cautious and a::e asked to contact Virginia Techr r y !vrrqrrsr.+
po.Iice if you observe anything suspicious or with information on the case. ContactVirqinia Tech PoIice at 237-64IL
Stav attuned to the www.vt.ecu. We will post as soon as we have more infornation.
0004 0
From:Sent:To:Subiect:
A gurunan is foosewi ndows
[email protected], April 16, 2007 9:50 AMMultiple recipientsPLease stay put
on campus. Stay
l".
i n hr|i l rl:nnc rrnf i l frrrt har nol i r-a Sj- av ---^-'dwdy rr '.,rrr ar'
00041
I
From:Sent:To:Subject:
[email protected], April 16, 2007 10:17 AMMultiple recipientsAll Classes Canceled; Stay where you are
Virginia Tech has canceLed alI classes, Those on campus are -sked toare, lock their doors and stay away from windows. Persons off campusto campus.
remain where thereare asked not to come
0004 2
in addition to an earlj-er shooting today in West Ambler ,Johnston, there has been- r'l t-inle shootino wi fh mnltinle wi r'f ims in Norris Hall.
From:Sent:To:Subject:
Police and EMS are on ihe scene.
PoIjce have one shooter in custodyio search for a second shooter.
Al1 nannl rroreil- rr l-rrri - rJi nrrs
AlI entrances to campus are closed.
[email protected], April 16, 2007 10:53 AMMultiple recipientsSecond Shooting Reported; Police have one gunman in custody
:nr{ e< rr:rf ^r na nnli/-a nrnaaalrrra f hF\/ -a\nf nrrayq! L v I
are reorrirecl fo stav inside until further notice,
00043
From:Sent:To:Subject:
CounseLing is,.',.\hnl aw\ f^r
[email protected], April 16,2007 12:'16PMMultiple recipientsCounseling support available
avail-able in the Bowman Room in the Merrimanemp]oyees who seek assistance folJ_owing today,
aant-ar /^rrr.s events.
of the athfetic
-.., ..;ndfr[,l, .*iiltl;' i*o*..**- - - - --., .
0004 4
From:Sent:to:Subject:
[email protected], April 16,2007 12:42PMMultiple reciPientsStatement by President Charles W. Steger
shooting at Virginia tech / statement by President charles w. steger
The university was struck today with a tragedy of monumental proportions'. There were two
shootings on campus. In each clse, there wire fatalities. The university is shocked and
horrified that this woufd befafl our campus. I want to extend my deepest, sincerest and
most profound synpathies to the famifies of these victirns which include students There are22 confirmed deaths.
r^.ra ^,rr'.an1- I ' rrc i n -ha nro-ess 6f l6tifrri nrr €ami I i es of wi ctims. The Virginia Tech Policeqrrt I/! vguJJ
are being aisisted by nuierous other jurisdictions. crime scenes are being investigated bythe FBI, University Fofice, and State Police. We continue to work to identify the victimsimpacted by this tragedy. I cannot begin to covey my own personal sense of loss over thissensel-essness of sucfr "i itr.o^pr.hens ibfe and heinous act The university will inmediatelyset up counseling centers. So far centers have been identified in Ambler Johnson and theCook bounseling CenLer to work with our campus colruTruni t y and famifies.
Here are some of the facls we know:
At about 7:15 a.m. this morning a 911 call came to the University Police Departmentconcerning an event in West Amber Johnston HaIl-. There were multiple shooting victims.While in ihe process of investigating, about two hours fater the university receivedreports of a shoocing in Norris Hafl. The poJ-ice immediately responded. Victims have beenfrArqn..\rted to vari6,,. hncnil-:le in fha im:nediate a:ea in the region to leceive eme-rgencyLr o rrJPv!
We will croceed to contact the famil-ies of victirns as identities are aval]able.
Al-I classes are cancefled and the university is closed for theThe rrni rrer-si rv y7j I I r-nar f nr.nrr.w ar R a.rn. buc classes wiII bevsrJ!L )' vrrrr vlr!rr
nnlirc are clrrFnrl rr qTerrt_.r -ho rF ease nf ^ar^_o f-nm ^:mnUSPUfruu -l r LUY!]1Y
Families wishing to reunite with the students are suggested to.f anh T^Ta rra m:lei rn n- anc fnr e r-nnrzor-ej- i.\- 1- .,n^1.-^Lr /TIac-larr\a!- r.Lu^r,..j P-ar-J i \fusovsJ/fn- -hc rrni.ro*qt -\/ r-^F-,rnr | ,, r^ -^-6 1-^^6thar '^ hFrrir f n rlealIty uvrrulu''
remainder for the today.cancel led on Tuesday. The
l-'rri I Ai nnc
meet at the Inn at Virginiaat noon at Cassell Col-iseumr,'i l-h r- ha t. -.da.iv
c0045
1
. ;;l&re! ,':-! aF- t
F
From:Sent:To:Subject:
A public gathering will be^han.ia
f r,,-\m f ha ^ri
di h-1 I t,errqrrYv vr lYrrlaf f y
'^ '--ed cor a!c u!y
individuals are safe.
[email protected], April 16, 2007 4:31 PMMultiple recipientsCampus Update on W Shootings
Virginia Tech remains closed on Monday, April 16, 200?. Vehicular entrances to camPus aresev6rely restricted to essential personnel only. Addit !or.al socuri'y remains on campus as
_. : _-,j ^- ^^ntinues.Llrs r-rrver Lr9a Ltvrr ev
Counseling assistance for students in avaj-labLe at West Ambler Johnston and McComas HalI,rnrrl a n n -^ni.rhj- . Students are encouraged to utilize these services, Counseling forfacufty and staff is available at the Bowman Room in the Merriman Center (athleticcomplex) , Student rnay also be together at the OId Dominion Ballroom at Squires StudentCenter,
The uni-versity will also close on Tuesday, April 17work. Classes wifl be canceled.
Fc<6nl- i r'l nar<ane l 2ra f ^
rcrJarrf far
il
hel cl Tresclarr- Anri I i7 at Cassefl Coliseumcaharl,r'l oul 1O r h ,-.r r- h6ri n /'r'\:rq errvr r r!Y / r
.rlrta.T- -'a:T T .a--q < qr.lon es nossihle Lo
^! 1 ^ - /- +i6^dL z P.ru. \(a L-LrLrs
let ther, ,<now
Students, faculty, and staff who may have any information related to the incident at WestAmber Johnston Hal1 and Norris Hall are encouraged to go to the Blacksburg PoliceDepartment to make statements, cr cafl 540-231-TIPP (84'11), or 231-64LI
Par:ents with concerns are asked to call the Dean of Students Office at 540-231-3787.
Individua ls in u:eo in ti-.e two snoorings ndve been raken to area hospi aLs.
c004
I
". '4, ;:
o
h
&
From:Sent:To:Subject:
[email protected], April 16, 2007Multiple recipientsUniversity closed today;
10:00 PM
classes canceled TuesdaY
Vrrginia Tech has closed today Monday, April 'J.6, 2OO1 ..On Tuesday, April 17, classes wilfbe 6anceIed. The university will remain open for administrative operations.
There will be an additiona]- universj-ty stal-ement presented today at noon.
All- students, faculty, and staff are required to stay where they are until pol.rce executea planned evacuationi A phased closing wil-1 be in effect tociay; furcher information wifl-:e forthcoming as soon as police secure the campus.
Tomorrow, there wiIl be a unj-verslty convocation/ ce remony at noon at Casse.ll Cc-iseum. The
Inn at Virginia Tech has been desj-gnated as the site for parents 1-o gather and obtaininformation.
Faculty and staff l-ocated on the Burruss Hall side of ther hair afFina .and na hnme immcdial-elv-E qrrv Yv
Faculty and staff located on the War Memorlaf / Eggl-estonasked Lo l-eave their offices and go home au 12:30 p.m.
Driflfiei-d are asked to Leave
Hal-l srde of the Drillfie1d are
c004?
,-.J - .d'is*"
F
rFrom:Sent:To:Subjecft
Tuesday, April 17
Vi rginia.Tech. [email protected], April 17, 2007 9:24 AMMultiple recipientsUpdate for University Community Regarding Campus Tragedy
Virginj-a Tech cont.inues to mourn tre loss of 33 rnembers of our community. As we moveforward, we share the folfowing information:
Vi::ginia Tech wili cancel- aLl classes for the remainder of the week to affow students thet j-me they need to grieve and seek assistance as needed, The university will re-openadministrative operations beginning tomorrow, Wednesday, April 18, understanding that somefaculty and staff may wish to take additionaf time off this week to grieve the loss offelfow colleagues and friends. We ask individual employees to communicate with theirsrrnerrri sn-s nf their schedules for the bafance of the week.
We wil-I cfose Norris Hal-l for Lhe remainder of the semester. Staff are currently workingto arrange alternarive l-oc".tion for classrooms and faculty offices.
Counseling and other resources are avaiLable for students, facul-ty, and staff. Studentsmav -Fr-er rzc r-orrnsel i n.r ^t N4ca.rr;s Ha 1 I and counselors will be availabl-e for extendedhours. Counsel-ors wrll also be avaif ab.l-e in West Amber ionnston for residents.
Fmnl nrrceq m:rr rcr.ci rrc needed s tr)oorl ov -^tnar l-o j-Lo Rt"ah M.r,,-*.r. Qnom in Sor-l feS-,.,yrv_),ueJ
rual, reeur
Student Center throushout the ciav.
Tha rrn;',prqrrrr wi- -o -n-dinrr e convocai nn .FrFmon\t ar 2 r>.m. at CaSSel I CoJ-iseum. ThiSwilL be the first time rhe Virgin:a Tech community will come together since the tragedy toshare our collective sorrow. At that time, President George Bush, First Lady Laura Bush'Gov. Timothy Kaine, Mrs. Kaine rnembers of our Board of Visltors, members of the clergy'our students, and poet Nikki Giovanni will share messages of condol,ence to the family andfriends of the victims and words of hope to af l- of us as we move forward past thistragedy.
Again we en.orrage .ll members of the Virginia Tech comrnunity to attend. Should thennlrce - F.a rrrll .e event wiff be broadcast on campus cable Statlons,
The Virginia Tech communir-y, and the world aE large, continues Lo struggle ',rirn .hesehorrible events. We hope these steps will help in that healing process.
c0051
L
-&r-&i4|jbA!{*ti$',
From:Sent:To:Subject:
Virginia.Tech. [email protected], April 19, 2007 2:49PMMultiple recipientsCounseling, Support Resources Available to Faculty and Staff
r
.F^ \ri-dini: Tanh F'^..r1lfv and Staff:1e vr!9frrrq
There are a number of resources available on and around campus to support our comnunity rndealing personally and collectively with Monday's events. More information can be found bycontacting any of the resources below.
There are also additional informational resources, including special information forn:ranis ard rear:l^e-s, at www.hr.vL.edu/supportresources.
Faculty and Staff supporl resources:
Counsefors are available at Squires Student Center (Brush Mountain Room) , SouthgateCenter, and The Inn at Virginia Tech from 8 a.m. to 5 p.n.
Counselors are availabl-e to meet with departments and workgroups at their offices or otherconvenient locations
Contact 540/23I-9331 for more information during business hours; after hours' contactValueOptions at 1-866-'725-0602.
Counselors will be afso availabfe for FacuJ-ty and Staff in the Brush Mountain room atSsuires Student Center this weekend during the following times:sJturday, April 2l from 10:00 a.m. until 3:00 p.rn.Sunday, Apr:-L 22 from 2:00 p.n. until 5:00 p.m.
c c r-t5 ,t
1
From:Sent:To:Subject:
[email protected]'Friday, April 20,2007 7'.'12 AMMultiple reciPientsWe Will Prevail
Dear Felfow Members of the Virginia Tech communLty:
First, I wish I could speak to each of you individually to thank you for your courage and
dedicationandtotel}youhowmuchyoulsupporthasmeanttoourstudents,totheirfamilies, to the memberi of our extended community' and to me personally'
Duringthehorrorofthelastfewdays,theonebrightlightinthedarknesshasbeenthestrength and spirit so prevalent across campus'As both President eush lnd Governor Kaine ntted, and as the world has seen' Virginia Tech
After this traumatic experience, it will be difficul-t to resume ourIives and duties. But siart again, we must ' tsy working together withthe spirit and bond strengtheied ty this trageay, we wilf move forward in a way that willhonor the memory of those we have lost'
In that vein, we believe it best to resr'me classesCommencement will proceed as scheduled on May 1l'families need and deserve this time to mark theiraccomplishments and to start the next phase of their lives ' A11
decealed student victims will be honored with posthumous degrees.
In closing, I can only echo a few of,^i^-,--Fi. r-hra.rah a-Ll ouf sadness\r-!\, v orrrr! . rrr!vu9tr
on Monday, APril 23.our gradiratj-ng seniors and their
of the
tha sti-rrro words of Nikki. , . we will prevail. "
rake care of yourselves, your farnili es, and each
For our students, information about course work has been posted on the Virginia Tech home
page. There will be a great deal of flexibility in providinq options for completing the
Mncl- cinnarelrr
Charles W. StegerPres ident
c 0055
I
. ;'b.r.wik;*; ..r^ ,
From:Subject:
Date:To:
Beply-To:
Nancy Metz <nancY. metz @ W. ED U>
Tis the Season/Students in CrisisNovember 27,2006 4:16:01 PM EST
ENGLISH @LISTSERV.VT.EDUNancy Metz <nancy. metz@W. EDU>
Dear colleagues,A number of us have been struggling lately with students in the throes of some kind ofcrisis or mental illness. Sadly, as the holiday season approaches, these difficulties oftenseem to multiply and worsen. What should we do when a student's written texts seem tohint at violence or suicide? How should we react when students exhibit angerdisproportionate to the circumstances? How can we help students who confess to ustheir problems with eating disorders or abuse? To whom do we turn when a student saysshe has been raped,
Please join us for a timely discussion of these pressing issues on Reading Day,
December 7, il10:30 in Shanks 370. Our distinguished guests will be Dr. Tom Brown,Senior Associate Dean of Students, and Dr. Chris Flynn, the new director of CookCounseling Center. Discussidn will be informal. Please feel free to direct our attention toscenarios you have actually experienced.
All are welcome. GTAs and faculty new to the department who may not be familiar withlocal resources are especially urged to attend. Refreshments will be served.
This event is sponsored by the Instructor Concerns Committee but open to all.
Dear Tom and Chris,Many thanks for taking the time to visit our depaftment on ReadingDay and help us with resources for dealing with distressed ordisturbed students. As you saw from the turnout, there was keeninterest and concern in these issues, and I noticed that even at sucha busy time faculty lingered to talk with you after the presentationwas over.
Since the presentation, so many have stopped to tell me how usefulthey found it. I think people came away with the sense that, althoughthe problems are difficult, there are real resources out there.Certainly we were all very grateful for your good spirit and wiseadvice.
We would love to put your Guide for Faculty on our web site when youhave a chance to send it to us. l've had a chance to look it overcarefully and learned some things I didn't know!
From:Subject:
Date:to:
Feply-To:
Nancy Metz <nancy.metz@V'1. EDU>Guide for Working with Students in CrisisDecember 18, 2006 4:44:47 pM ESTENGLISH @ LISTSERV.VI. EDUNancy Metz <nancy.metz@W EDU>
Dear colleagues,on Reading Day the Instructor Concerns committee hosted a workshop on Students inCrisis led by Tom Brown of Student Affairs and Chris Flynn, the new director of CookCounseling Center. Tom has since sent us an electronic copy of a very helpful ;".orr."book on the subject published by StudentAffairs. Denise has put it onour Faculty pageunder the heading "Guide for working with Students in Crisis.i' I encourag" vou io take alook and to consult it when the new semester's problems inevitably crop ip.'t reaO it tastweek and learned some things I didn't know!
You'll find the link at the following address:
http ://www.faculty.english.vt.edu/
May your crises give way to holiday cheer.
best,
Nancy
From:Sent:To:Subject:
D l a.r eo .i.id.
Sarah Thornpson,
ah'.nlz Trrr'l arvrruvJ! r ell +vt,
Executive Vi-ce3800 PararnountMorrisvi 1J-e, NC
Woodard, LindaMonday, June 25, 2007 1:00 PMWoodard, Linda; McCoy, Heidi; Adams, Zachary', Hincker, LarryRE: Public Recognition Request
fi
SuiLe 360, Grandville, MI 49418
-----Original Message-----From: Woodard, LindaSent: Monday, June 25, 2007 12:15 PM
Lar.ry IAttached is the contact list that Zack and I worked on earl.ier. I have highlighteothe non-VT offices in the attachment. Other names who $/ere at the family assistance.antrr thaf week /fr^r r\r cfreh nF h'rci1s5s cards that I COfIected) are fisted beIow, andI may have some others to add to it in the next several days.
ZACK - I know that the Salvation Army was there, but I do not have any contact informationfor them. Is this something that Joe Coyle could provide, if you don't have it?
EarI D. Mannoia. earfmannoia0hotmail. com
Dixie Rawlins, VCOM
Joe Coy]e, Regional Coordinator, Va Dept of Emergency Management, 6580 Va1ley CenterDrive, Suite 333, Radford, VA 24242
Amy Forsyth-St ephens, Executive Director, Mental HeaIth Associatj on of the New RiverValley, Inc., 303 Church Street, Blacksburg' VA 24060
Jeff corter, National Account Manager, Crisis Care Network, 2855 44th St. SW Suite 360,Grandvitle, t4I 49418 (He was on campus for two weeks as part of our coordinating teamwith Vafue Options, and met with the Board of Visitors in closed session at the Junemeeting. He had another scaff member)
-----nri ni nr I Ma<<ae,a-----From: Mccoy, He idiSent: Monday, June 25, 2047 11:32 AM
To: Woodard, Linda; Adams, ZacharYSubject: FW: Public Recognition Request
1.,i-nda and Zack,
Please send him any lists You have.
Thanks, Heidi
-----6r'i ^i nr 1 Ma< <:
t
Crisis Care Network, 2855 44th St. SW
Prcsi denf - Va l rre0nt i ons ,Parkway, #30021560
1gi.!|!par,trt&'ft,N""". .. nu. r '. ..,..:. tr'-L|"r'Lr1Cb,:Jr
From: H.incker, LarrySenr: Monday, June 25, 2007 11:29 AMTo: Mccoy, Heidi; O'Rourke, KimCc: Elinchum, Wendelf; Beach, ,John; Smith, Sandra;arrhianl-. eE' P.rl-r'l i n Ra.'nnni l- i.in p6d)1aciI\EYUE O L
Woodard, Linda
vector back with the list custodianinvol-vement.
toI need whatever lists I can get.ltrf ermi ne f he macni f gdg Of the
T..: rrrr H i nnLarAssociate Vice Pres identIln i ru orc i J- \, Ral rl-i nnc
314 Burruss HaIl-Blacksburg, VA 2406ts40 231 5396hinckerevt. edu
respective agency I s
I
-----Original Message-----From: McCoy, HeidiSent: Monday, June 25, 200'7 8 :32 AMTo: O'Rourke, Kim; Hincker, LarryCc: El-inchum, Wendel-I; Beach, John,' Smith, Sandra; Woodard, Lindaa h ior-l- . RF. prlhl in Ronnani l- i.\n P6d,r6cr-
Tai- :nr{ T:rrrr
The Emergency Response Resource Group initiallys'r..-essf rrl i n cloi no qn T em r-onrri no Zeck AdamsZack was the initia] contact with VDEM and manyinitially. A.Iso, Linda Woodard compil-ed a list
1.j__ : ..^rrrrl ha halnfrr] :< rrgl1.uuurr-s-L-Lr19
He i di-
-----Original Message-----From: O'Rourke, KimSent: Wednesday, June 20, 2001 6:46 PM'nn. Hi nnlzar T : rrrr. ami f h arndrr
Cc: El-inchum, Wendell; Beach, John; McCoy, Heidierrhionf ' RE. prrl-\l in Recnzrni l- i /-\n RF.rrrFcf
Larry: We have not done so in our office, but perhaps thatGroup (originally chaired by Minnis, and then Jim) has doneI'll see if Heidi knows.
Krm
-----nr i ni nr'l Maecatrram. IJinnlzar T rrrrr
v!'!q4!)'
Sent: Wednesday, June 20, 2007
Cc: O'Rourke, Kim; Fl inchum, Wendelf ,' Beach, JohnqlrX.i6^l-. pE. D,rl-\l i
^ p6^^^nifi^h pod,,ael-
Kim or Wendefl
Do you know if anyone has ever done anaid?
tried to pufl together a list, but was notnn l- hi c I i cl- :c hc m:rr l^'a :hl o i^ hal n
nf rha rnanni6c thit -.mo t-^ arrr haln/r l- | ha eorrri no :nonni 6a l- h:l. nrnrzi ularl
Emat.rarl/..t' p6 en.\''r ca Pac^1rr^6F.r, ..1nrr nf t. hi e n^l- a
20 PM
T.r r rrr H i nr-karAssociate Vice Pres identIlni rzorc i f 1' Ra I :l- i
^n e
314 Burruss HalL
' accountino" of the organi zations
".1. . ,
':1
FBlacksburg, VA 24 061540 231 5396hinckerGvt . edu
-----Original Message-----From: Smith, sandraSent: Wednesday, June 20, 2001 12:05 PM
To: Hincker, LarrYCc: O'Rourke, KimSubject: Public Recognition Request
Dr. porter (Ce:_I: 230-2964) called to afert us that there is major concern that the NRV
conununity services that incfudes the Red cross and other cornrnunity services has not been
publically recognr zedlthanked for their efforts in regard to April l6' Dr' Porter isconcerned that this may bring negative publicity that Virginia Tech does not need'
Will you please follow up with Dr' Porter'
Thank you.
S andy
hF
tr
F
Sandra W. SmithAdministrat.ive As sistant540 /23L-623Lssmith@vt. edu
to the President Virginia Tech (0131) Blacksburg, Virginia 24061
From:
Sent:
To:
Subject:
Larry HinckerAssociaie Vice PresidentUniversity RelationsVirginia Tech314 Burruss HallBlacksburg, VA 24061540 231 [email protected]
Hincker, Larry
Tuesday, June 26, 2007 6:43 AM
Evans, Susan
FW: Recogniation event
t&ro n"^7st-otq3
kJu' '40a fPL
/-tn ,'./ lfu^4 >"-.'-'
Attachments: FW EMT Supporton 416.txt; letterof thanks and invitation..doc; RE Public Recognition RequestWoodard.txt;VATechFamilvLiasion ResourceList.xls
Susan
We are taking ownership, at least to get it started, of a recognition event for the many groups that came to our aid.
I need for you to begin the process of finding a date. You should start w Sandy S to get some possibilities for an after-workreception...in the 4-6 or 5-7 timeframe during the first three weeks of fall semester. Then vector back to The Inn and find theiravailabilities. I am planning for about 300 people... maybe larger. We can talk later about menu ... like heavy hor d'oerves andwine and beer....and budget
Then start working on building the data base. You can delegate to Sean if necessary. Attached are a series of lists. You will.need to ensure thatwe have the group's proper name, the name of the principle, and an address. You can see from the draftletter, we are going to personalize.
l.will work w Sandy to get a date for an after work reception at the lnn in order to recognize the volunteer groups who assisted usduringweekofApril 16. lwill targetthefirstthreeweeksofschool forthereceptionlobkingforadateinvinicnnelikelywill haveto be on campus. I will do only contingency planning until we get an okay from C\A/|S.
6/27/2007_ .!*lira€r.tain;,r,r|!,jt
Page 2 of2
tf we can 3et a date and approval f ll draft.a leftel.p1 cws signature thanking,the agency for ilt :yqP:t:f virginia Tech and
inviting several (actuat nut["i i6oi t"tu"t. of the agencyior a formal 'public' recognition at the event'
Goal would be to get the tetter on the streets within the next 5 days. we'll keep inviting groups as we learn of their efforts'
I have not yet determined who will do logistics for the event'
In preparation for the resumption of classes on Monday, I wanted to alert you to some efforts we are
mating to mate this fansition easier for faculty and students. Clearly, Virginia Tech has suffered a huge
traged! and the students and faculty cannot but be affected by the events oflvlonday._ I know each ofyou
mo:urn the loss of our wonderfirl and talented stud€nts and your beloved colleagues. Let me provide you
with some information regarding classes on Monday and Tuesday.
I know that each ofyou will have significant business to be addressed in each class as you face the difficult
task of proceeding and I hope that your job will be made easier by the flexibility offe-red by the Provost md
the Deans. Without doubt, the uagedy of Monday will come up in each class as well and I wanted to
provide each of you with resourcei tomake that discussion more comfortable. As classes begin, we willieal with farnilymembers, friends, lovers, teammates, and concerned peers of each injured and deceased
student. A6ached you will find the following PDF files that may be of assistance to you in this work:
r A Guide to Identifing and Referring Distressed Studens - this is a guide publishd by fte Cook
Counseling Center to assist you in identiping those students who may be in need of services
r Tips for College and University Students: Managing Your Distress in tlrc Aftermath of the
Virginia Tech-shootings - the American Psychological Association has issued-this well-done
piece on grief, moumin& and recovery with self-care information for each student.
r Dealing with the Aftermath of Tragedy in the Classroom - this is a very thoughtfirl piece written
by Joan Whitney, Director of Counseling Services at Villanov4 who has granted us permission to
adapt it to our situation.r Suggestiols for Faculty and Statr in Dealing with a Tragedy - a piece we have developed for
ongoing discussions of our painftl situationr Responding to Disruptive or Threatening Student Behavior: A Guide to Faculty - this piece was
devetoped by Human Resources, the Division of Student Affairs, and the Virginia Tech Women's
Center.
The first four documenb are available on the website of the Cook Counseling Center (www.ucc.t.edu).
The last document is available through the Dean of Students Office(http://www.dos.vtedu/dosresources.htm).
In addition to presenting you with these resources, the mental health providers on campus would like
to ofler the services ofcounselors to be pr€sent for the first class meeting ofeoch class ln which an
injured or deceased student or facutty member was enrolled or teaching. We are grateful to the
University Regisnar, Wanda Hankins Dean, for providing a roster of each of these classes. On Monday
and Tuesday, a griefcounselor associated with a mental health association active on campus will be present
at the beginning ofeach ofthese affected classes (as described above) to aid faculty members who desire
their assismnce; it is strictly up to the individual faculty member to utilize the counselor in a discussion, tojust have them presen! or to lead the class without the counselor. We made the presumption simply to be
present with resources because contacting each ofyou individually would have been too difficult; again'
irow you choose to utilize the counselor is up to you alone. Vohmteers for this significant effort have come
from the following agencies:
o Counselor Education Department, Virginia Techo Marriage and Family Therapy Deparfinent, Virginia Techo Psychological Services Center, Deparment of Psychologl, Virginia Tech
o Women's Center of Virginia Techo Human Resources Employee Assistance Program, Virginia Tech. American Red Crossr Mental Health Association of the New River Valley, Inc
The staff of the cook cormseling center will continue to be available to consult with all ftcrdty members
regarding the ongoing needs oi;.ri*""arririr*J*". w" ttuu" met with a number of colleges and
deparfnents over the past sevfiauv, and continue to meet with groups of faculty at your invitation'
IdowanttoencourageeachofthefacultytoseekouttheresourcesoftheEmployeeAssistanceProgranoffered by Human Resources.
.i|e VJ*J Op,iont "linicians
have been on our campus all week and they
have some exceptional talents ana-*at"riurt to aid each ofyou as wQ all seek to understand and cope with
this honific tragedy (http://www.hr.vt.edr.r/supporhosources/). The counselors from Value Options will be
here on ca*us though tn" n "r[*a ^a a[ next week. The Employee Ass]stlnce Prorym can meet with
groups of frnrlty uoa ,tnf or ilIA" *f".."ft O appropriate profetsionatt inffie communjty' Eoch of us
will struggle individually oo ol* pr,o to t *".ty u"a trLtt are some wonderfirl supporb avsilable to us'
please let me lnow if you have questions or concerns regarding any of the above' I join with you in sorrow
and care for each of our students and their families' Best, Chris
Christopher Flynn, Ph.D.
Director, Cook Cormseling Center
Virginia Tech540-231-6557 (office)540-231-2104 (fax)
CONFIDENTIALITYNOTICE: This electnonic email, including any attacbmcnts, is for
the sole use of the intended recipient(s) and may contain c.onfidential and privileged
inforrnation. Any unauthorized-review, use, disclosure, or distribution is prohibited' Ifyou received this electronic email and are not the intended recipient' please contact the
sender by phone or by electronic email reply and deshoy all copies ofthe original
message.
Virginia Tech I ln Memoriam
See the images in our Photo gallery >
Memorial services
o The families of several victims have asked the university to share information regarding
memorial services for their loved ones.
. Alumni memorial services are planned for all over the nation. See a list of events on the Alumni
Association website.
Counseling resources
. Cook Counseling Center Support Services: 5401231-6557
Monday - Friday, 8 a.m. until 9 P.m'And by appointment for individuals and groups
. Dean of Students Hotline: 5401231-3787
. RAFT Crisis Hotline: 540/961-8400
Faculfy and staff support resources
r Counselors are available at Squires Student Center (Brush Mountain Room), Southgate Center,
and The Inn at Virginia Tech from 8:00 a.m. to 5:00 p.m.. Counselors are available to meet with departments and workgroups at their offices or other
convenient locationse Contact 5401231-9331for more information durins business hours; after hours, contact
ValueOptions at 1 -866-7 25 -0602.
Counselors will be aiso available ibr Faculty and Staff in the Brush Mountain room at Squires Student
Center this weekend during the following times:
r Saturday, April 2l from 10 a.m. until 3 p.m.r Sunday, April22 from 2 p.m. until 5 p.m.
Convocation multimedia
r Streaming video of Convocation is available at hokiesporls.com.r Podcasts available on our Tragedy at Virginia Tecl.r page.
Important phone numbers
r Parent/family info line: 1-800-533-1144. Police tip iine: 5401231-6411
r About Virginia Techr Administrationo Applving to Virginia Techr Tuition & Financial Aidr Student Lifeo Careers
http://www.r't.edu/
4of5:.rrt. ,/i!,r..,i. ' ;.". ..
4/20/2Oo7 8:76 AM
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AGENDA
Charge to Committee - HYatt
Primary lssues for Discussion
1.
2.
' il+ v4j-F'
l'*t^'. A.k v' 'PAF4 1z t)'o{-"'a ivlr'* ir
VD€J{ " it-;a. crean-up of affected buldrnss(,ff:it*l:.i- 30, of tre-.J /,^,v4--
b. Movino and relocation for occupants of Norris Hall i,- t,t+ "1 cla,isr t, r^l*e-',"a;Fe E;le: cr\^ {--i r'-,,'rr €(', i
I imagine that you and Wanda discussed many of the issues below. She expects some clearcommunication about these matters for the associate deans prior to Friday, April 27 when
tentative grades are due. lt seems there should an affirmation of common goals.
Goals for bringing closure to spring semester 2007 and the academic year (probably not differentfrom any semester)
1) Providing students fair choices for determining how best to finalize their work and
minimizing the use of "incomplete" as a solution.2) Minimize stress on faculty who are preparing tentative and final grades3) Enabling the universiiy to award diplomas at graduation with correctly identified honors
The role of students:1) Using the guidelines students will inform instructors which options they choose for
meeting the requirements for the semester. (Three primary choices)2) Determining which classes they choose to convert from A,/F to P/F. Colleges will clarify
requirements regarding courses for which a P/F option is accepted.
The role of faculty1) Focus first on calculating tentative grades for seniors, particularly graduating seniors. lf it
is not possible to calculate grades at this time, submit a tentative grade of "B".
Alternatively us the "X" grade for a deferred grade. These options provide flexibility forthe registrar to prepare diplomas and will not penalize those students qualifying forhonors as is the case if the tentative grade is submitted as "C".
For any student who has not designated how they plan to complete requirements for thesemester, the teacher should submit the grade for work completed through April 16. Thisbecomes a default grade for these students.In cases where completion of course requirements is not possible due to reasons otherthan closing the university during the week of April '16, teachers should rely on theirnormal oolicies for submittino lhe orade of "1"
The role of Academic Dean1) Support faculiy effort in getting tentative grades and final grades submitted by designated
deadlines.Clarify that an additional semester of academic probation will be awarded to any studentcurrently on academic probation. There will be no appeals heard until the end of fallsemester 2007, since no academic suspensions will occur prior to the end of that fallsemester. Obviously students may be removed from or placed on academic probation iftheir overall GPA falls below university requirements.Support the requesi of Wanda Dean to make NG or NR grade options non-punitive in thecalculation of the student GPA.
The role of the Provost1) Authorize that ihe grades, "NG" and "NR" will not be calculated into the overall GPA as
an "F". This action will enable the Registrar to proceed with preparation of more accuratetentative records which otherwise are negatively affected by inaction of faculty rather thanstudent performance.
Majority of you voted in support of idea of probations applied (or rescinded) with no additional suspensions; I have to waitfor final okay from Deans meeting on Thursday to verify this path...l will be in touch
Wanda
I Wanda Hankins Dean
" University Registrar and Chief Transfer OfficerVirginia Tech
Here's how I approached this. A parent is coming down here with Junior fuom Northern
virginia. The parent is not frclm virginia, did not 8o to virginia Tech, doesn't have anyone in
hisTamily *ho ,lld, a'd knows little about virginia Tech. Said parent may or may not have
been down here r,n'ith ]unior when Junior r'r'as looking at schools'
1. What have you dotre to make the place safer?
2. How.o*" you don't have ID badges to enter buildings like we do at work?
3. 1 /hat are you doing to prevent non-residents from just walking into a dormitory where
they don't live?4. iech has had two shooting incidents within a year. That concerns me a little bit. Are guns
that big of a part of the culture at Virginia Tech?
5. Youlre an employee of Virginia Tech. Do YOU feel safe here?
6. If you have any of th"r" ryles of incidents agairy how can you alert students faster the next
time?7. I don't understand why Virginia Tech can't give me my child's health records' The kid is
still on my insurance and is still a dependent for tax purposes'g. I just don't understancl why it is that you can have a mentally ill student and you basically
can'i do anything about it or tell anybody about it even if the student might be dangerous.
9. ]unior ls an engineering student. will he ever have to go into Norris Hall?
10. Taking Norris Hail ou1 of circulatiory and already with a shortage of classroom space on
campus/ d"on't you have a serious classroom overcrowding problem? Particularly for
engineering?11.* Will the campus be in mourning for the entire school year?
12. Teli me about the availability of counseling in the next school year?
Hincker, Larry
I've got to go home to let James Bond out. I'll continue to think about this tonight'
eartiii., the morning (is 7:30 okay) and we can discuss next steps you'd like to take.
my cell if you nccd nre.
Poole
t?, %/--€ /* z-T
F.
I'11 be hereCall me on
61s12007
Ur-1a4
Page I ofl
Hincker, Larry
From: Roan, Kerstin
h Sent: WednesdaY, MaY 02,2007 12OBPM
F To: Hincker, Larry
Subiech Messaging after APril 16
Cft-n Roan-Direclor, Communications and MartetingCollege of Agriculture and Life SciencesMrginia Tech229 Smyth (0904)Blacksburg, VA 24061ph: (540) 231-0447http://www.cals.vt.edu
Virginia Tech, lnvent the Futurc
51212007
Hello, Larry,
I have picked up two themes in communications I have produced since I've been back in the college'
1. I have changed ,,we will prevail" to "we prevail/we do prevail." I do not like the future tense any longer, as it
implies that on" d"y we wlit prevait. Th6 present tensb keeps us grounded and references what is already
underway.
2. Students = our future - the messaging could be crystallized like this: our students have been a source of
iiio"l* "ff
oi us in trowttrey have-reiponded to ttie events, and our future is bright with their
bmpassionate and competbnt leademhip'
3. lmproving lives through our research, Extension/outreach, and teaching ppgrams.- This has been a core-
mdssage"for tne cJldgeGfore April 16 and will remain our key message now, as it combines hope'
compassion, anO-num?nity with our values of cutting-edge research and economic viability.
And finally, in referencing the events in the future, I recommend we talk abo.ut the "events of April 16, 2007 ' at
Virginia Tech" (we woulddrop "Virginia Tech when obvious through context)
I hooe this information is helpful, and take care'
Kerstin
FW: Comments from ParentsPage I of3
McGoy, Lenwood
From: O'Rourke, Kim
Sent: Monday, JulY 09, 2007 6:33 PM
To: McCoy, Lenwood; [email protected]; Heidbreder, Kay; Byers, Ralph; McNamee, Mark: Hyatt' James
Subject: RE: Comments ftom Parents
Lenwood,
Please let Hollis know (with a copy to the others whom she copied) !!a! eresiAelt-ltege.r {tg frgvost McNamee
iogether attended tne jatherlnjio remember Jamie Bishop ndtO at g2t. Highland Circle in Blacksburg on the
i"i.ing oiSaturOay, April 21. -Please
also note that we wbre advised that there would be a private memorial
ierice-tne next dai to which only family members were invited, so Drs. Steger and McNamee did not attend the
memorial service on April22.Kim
Frcm: Mc(oy, LenwoodSenB Monday, July 09, 2007 4:19 PM
To: O'Rourke, Kim; [email protected]; Heidbreder, Kay; Byers, Ralph; McNamee, Mark; Hyatt, James
Subject: FW: Comments from ParentsImportance: High
FYl. Notice that Larry Roberts in the Govemor's Office received a copy of this note.
To: Copping, Teresa; Schaenman, Phil; Ms. Carroll Ann Ellis; McCoy, Lenwood; Roberts, Larry
SubJect FW: Comments from Parenb
To all who are working most directly with the fiamilies of victims, please note these two emails we just received on
the website. lt is good-we are continuing to monitor it for just this sort of input. Especially note the email from Mrs.
Hilscherl I am going to call her and follow up. Don't know what list she is missing from, but please check what you
have to be sure the Hilschers appear on your working lists. Thanks.
Hollis
From: Me6hon, Radlel
Sent Monday, July 09,2007 3:12 PM
To: Stambaugh, Hollis
Subrech Comments from parenb
Name: Michael & Jeri Bishop
Email Address: mlbishopGjuno. com
Phone Numbert 706 - 663 - 4451
Name: Efizabeth Hilscher
7tr0t2007iiiflr,.
FW: Comments from parents
EmaiI Address: EchilscherGaol.con
Phone Nunber: 540 - 937 - 36'76
Mailing Address:
201 Rock Mill-s Road
Page 2 of3
Woodville, VA 22149 -
Person Type: Parenr
Person Co[unent:It has come to our attention this weekend that we are not on a parent contact sheetthat has been circulated. I cannot even say who developed the sheet, however' we
have been concerned about lack of cornmunication and perhaps that is the problem.Please rnake sure that Eric and I are on any parent contact list so that we doreceive calls, e-maiIs, etc.
Thanks
#+##*#*#*+##*#f +**#+#+#++#**#+*++++#
Mailing Address:
P. O. Box 464
P: .F MrrnntF ' r'. GA 11822 - 0646
D6re^h T\rna . Pr r6nj-
Person Corunent:We are parents of Christopher James (primarily known as Janie) Bishop, one of thefive faculty mernbers slain in Norris Hall on April 15. We, along with ourdaughter- in-law, Stefanie Hofer, likewise a member of the fore ign- languagedepartment, Jamie's widow, want to express our firm conviction that at feast aportion of Norris Hal-t should be converted into a center for the study ofinternationaf peace and crime prevention. We further befieve that this act shouldbe but one component in the university's effort to become a leader in this countryon the issue of school safety. Although Stefanie Hofer spoke with panel-reviewmembers in Blacksburg and my wife Jeri participated in a portion of this interviewvia a conference caII, the sound quality was so bad that I could not hear wel-l-enough to contribute to their ta1k. Afterward, the panel members took rny e-mailaddress, but have not contacted me directly since that time, which fell, I believe,in mid June (I am writing on July 6) , One of my complaints about the university'shandling of the aftermath of the shootings (and I can also complain about itsfailure to lock down the campus after the initial two murders) is that it seemed tomy entire family to go into damage-control- mode rather than to reach out to thoseon j,ts staff and faculty most affected by the murders and woundings' namely, thefamilies of the slain,' matters may have been different for the famifies of students-- I'm not qualified to speak on that issue -- but I know for a fact that PresidentSteger himself has never once had a face-to-face meeting wj-th our daughter-i-n- 1aw,and although other facuLty families have since tafked with him in person, these
7t10t2007. d*rtstif,.li' t,i '.r"1 - .. r;
r
FW: Comments from ParentsPage 3 of3
rneetings came (I betieve) at their instigation many weeks after the murders ' By
contrait, the presldent of the institution of higher learning that empfoys me as
its writer-in-residence, LaGrange college j-n Lacrange, Georgia, was on the phone tomy wife and me as we traveled by car to Athens to pick up our daughter, stephanieLoftin, and then to continue on to Blacksburg to try to determine what had happened
to our son; President Stuart GulJ-ey, obvj-ously distressed, expressed his concernearnestly and poignantly. And he did so again that week, authorizing an impromptucandlelilht vigil in the chapel at Lacrange College on Tuesday evening for our dead
son and for both Jeri and me in absentia. President Steger ernployed proxies tocarry his water for hin, and these proxies in nany instances were helpfullycompassionate beyond any rational criticism, especially Doug Martin, who for a !imewas our daughter-in-Iaw's principal Iiaison to Virginia Tech. Nonetheless' Icannot hetp but wonder about a person in a l-eadership posj-tion who cannot on hisown initiative seek out the loved ones of slain ernployees and tell them face toface that he aches with them and for them. If the President stayed away on theadvice of an attorney, this advice strj-kes us as the most heartfess and thereforeas the nost stupidly counterproduct ive variety of damage-control that any corporatebody could hope to institute and operate under. What was needed immediately afterthe shootings was a human touch, and what we got was no attention at all on the dayitseff and, fairly early the next morning, a weII-orchestrated press conferencedevoted co praising the police for their actions and deflecting any real orn^icni- .i al r.ri t.i ..i sm -l-.^,,+ f l..ai ' talh^l i -a nf ^ ,,lF\tacf af i no si tUatiOn. We Undef Standrhat not every situation is immediately comprehensible to those caught up in it'Dut we also believe that failing to go directly to the loved ones of employeeskil-]ed in such an event rs not only a major dereliction of duty but al-so anabdication of one's humanityt it says something J-ess than positj-ve about thecharacter of the person allegedly in charge. Let me add that this j.s our opinion(Michae] and Jeri Bishop's) and that we continue to stand aghast at this fai.l-ure,not guite three months after our son's death and the deaths of thirty-one otheri-nnocent students and teachers.
['
7fi0t2007
Cho's RA - Melissa TrotmanPage I of I
McGoy, Lenwood
From: McCoY, Lenwood
Sent: Friday, Jul1l 06, 2007 2:08 PM
To: 'Diane Strickland'
Cc: Nash, Mary Beth
Subject: Confirming Telephone lnterviews for Monday' July 9
'tO:30 a.m., three-party call with Carl Bean. (Mary Beth: the telephone numbers you will need are--Judge
Strickland (540) 344-5131 and Cad Green (540) 8184470)'
11:00 a.m., Judge strickland will call Mary Beth Naslr for interview with Frances Keene who is coming to Legal
Counsel's Office. me number for Legal Counsel is (540) 231-6293'
1.1:30 a.m., Judge Strickland will call Mary Beth Nash (or continue from above call) for interview with Nikki
Giovanni who is coming to Legal Counsel's Office
I have confirmed these arrangements with Bean, Keene, and Giovanni.
Judge Strickland: I have not been able to contact Fred D'Aguiar. I've left a^pione-message and sent an email
meirage. I also tried to contact John Eide who was Cho's roommate in 2005. I left a phone message and. sent an
email note. I have not received a response from John. I will try contacting these two individuals again next week.
Thanks everyone and have a good weekend!
7 t612007
I
Office of the President210 Burruss HallBlacksburg, VA 24061
19-May-07
: Dear President Steger,
Thank you for your letter of May 7 to families of students. Our daughter, Gwendolyn,just finished her freshman year at Virginia Tech. She knew four of the students whowere slain, and also saw Some action, since she had a class on the morning of theincident at Torgerson Hall. But, thankfully, her life was spared, along with the lives ofother students from our area.
We want you to know that we have appreciated allthe decisions that were made byyour administration following this horrific event. Gwendolyn appreciated having optionsfor completing the semester, since it was not easy to return to classes. Her motherappreciated having counselors available-Gwendolyn did not call upon them, but I did! ltwas a wise decision to cancel classes for the week, but it was good that the semesterwas brought to some kind of a close, so that the incident was not the final memory ofthe year. We also think it was noble to grant degrees posthumously to the students-with the extra touch of class rings.
Also, I belong to Aglow International, a worldwide nondenominational Christianorganization. Virginia's prayer coordinator happens to live in Christiansburg, and shehas organized 40 days of on-site prayer for the campus. I was privileged to pray on
campus the weekend following the incident, and was touched by the many memorials,and wishes of people around the globe. I also took note of the memorial to theperpetrator. Although he was a mentally unstable young man who was apparentlyovertaken by evil--an evilthat we have no desire to glorify- he is to be pitied that he didnot receive the deliverance that he needed here on earth. Most importantly, if we holdresentment against him, we are participating in the same unforgiveness thatencouraged his behavior.
I also am Manager of an Aglow prayer web community, and we have prayed everydayfor Virginia Tech--including prayers for you and your administration, the departmentsthat were most affected, those injured, the families of the slain, the students, thegroundskeepers, etc.
We continue to trust in your decisions regarding the sites of the incident-what to doabout Norris Hall, and the rooms in A.J. and Harper--as well as decisions involvingcampus safety. lt does appear that Cho slipped through numerous loopholes--as you
,slated inEour letter,, there is a difficult balance of rights and responsibilities.
iiJ z'iit)i
' /'':\ /'''-''*r
;-'i' lt,: lr,l;li':; Jiiie'":
#ffi
Although we are grieving, we have tried to focus on the good that has come out of this'
I belierle that theVirginii Tech community has grown closer to each other.
Since I am a Christiin, my hope is that they also will grow closer to God' In addition,
tne support and caring from people around the globe has been heartening. This has
strengihened my daughter's devotion to the University, and she looks forward to
returning next Year.
I hope that you have been able to get some rest this past week!
Blessings,
A "- ;..- ),}.-"$'.*4752-D Back Valley RoadBig Stone GaP, VA 24219
;". .",r*- *,r.v.*r. ' ,.,.j ,r ' ,r,!'*jrr.ttd
rLI
June 1,2007
Dr. Charles W. StegerOffice of the PresidentVirginia Polytechnic Institute and State University210 Burruss HallBlacksburg, VA24061
Dear President Steger,
On behalf of the Board of Commissioners of the Commission on CollegiateNursing Education (CCNE), I am writing to extend our support and sympathies tothe students, faculty, and staff of Virginia Polytechnic Institute and StateUniversity (Virginia Tech) following the horrific events of April 16, 2007.
CCNE is a nationally recognized accrediting agency for baccalaureate anograduate degree programs in nursing and, although Virginia Tech does not offernursing degree programs, we want to express our sadness and rally behind theinstitution as the community grieves and gains the strength to move forward.
On a personal note, I am a Virginia Tech graduate (Class of 1992) and want totake this opportunity to commend you for your leadership and strength in healinga wounded communlty. Everything I know about Virginia Tech suggests that itwill prevail and remain a premier source of teaching and innovation throughoutthe world.
Our thoughts are with you as you guide Virginia Tech through this terrible iime.
Sincerely,/-\ttj(/-*/ &,-,fu r-^
Jennifer Butiin. EciDDirectorCommission on Collegiate Nursing Education
CCNE Board of Commissioners
Commission onCollegiate Nursing
Education
Serving thePublic lnterest
Through QualityAccreditation
One Dupont Circle, NW
Suite 530
Washington, DC
20036- 1 120
) 02-887 -61 91
Iax 2A2-887 -8476
ww1,4,' aacn. ncne eou
140 Seven Oaks DrGreenville, SC 29605l5 Mav 2007
Chades W StegerOfEce ofthe President21 0 Bumrss Ha.ll (01 3 1 )Blacksburg, VA 24061
Dear Dr. Steger,
As the mo&er of a crurent Virginia Tech student t an compelled to write you I know this last month has
been a personal and professional hell but I want to conrnend you ofyour handling ofall the even8 thathave hanspired.
Your expressed horror and ganuine sa&ress on April 16 and its aftermath allowed us to sympathize withyour position. You had to navigate the difficult treading between appeasing the global network whilesupporting and nurturing each ofthose who lost loved ones- It was not an enviable role. You were all-but-blarned for allowing this tragedy to occul through the notification tune lapsq md you respondedquickly with an independent proactive analysis effort to address what could be done differently in the
firture. You had to comrnunicate with faculty, stafi, students, parents, alumnae, families, policghealthcare workers and others to constantly updatc, be updated and recommend the next step for theuniversity while dealing with your own grief. You pulled together a tremendous mernorial service andcandlelight vigil for the Hokie Nation and Hokie Hope Day helped everyone strt to think about thefuture. Bells and balloons on April 23 and all the opportunities afrcrded students for completing theirsemester's work have allowed overtly traumatized and those in denial the chance to be still, be gfatefirland still be successful in their acadernics. Ater all, how could one student possibly care about a coursegrade when another so close had lost their life? And your graduation address was wonderful. lt was thespeech of a lifetime that no college president ever wants to have to rnake. But you did it with digrity,pride and resolve that there is no place in the world you would rather be. Whether one was sitting in thestadium or listening over the Internet in our hornes, we felt your sincerily and love.
When Todd applied to VirginiaTech we supported his choice though realizing he would be giving up aLIFE soholarship by not going to Clemson, which profiles similarly to Virginia Tech. But he wasenamored with his cousin's Hokie spirit even then and realized the rareness ofthe Blacksburg communitycould not be compared to Clemson. [, too, realize now the uniqueness of Virginia Tectr, the closeness ofits supportive faculty and stafl the professionalisn ofits governing body and I know that Todd is wherehe should lrc.
Every one ofthese survivors is challenged to be better, to appreciate the fragility of life and lives cutshor! to move forward with the memory of an experie,nce from which to leam and grow. And as theVirginia Tech community has now come togclhcr to celebrate graduatiorL we know from the recenttnonth that the Virginia Tech community also comes together in times ofneed. Let's pray this remarkablerecovery will continue through and that the Virginia Tech experience will be exanplary for otherfamilies, communities and nations. I am so proud to be a Hokie Mom!
Multiple reciPientsFoti"u fi/|"torandum from President Charles Steger
Presidential Policy Memorandum No' 241
To: Al1 Virginia T'ech EmPloYees
FROM: Charl-es W. Steger
DATE: MaY L5 , 2OO7
SUBJECT; Handling Information Requests About Events of April t6' 2001
Approved by the President 1 Iqay L6, 2OO7
Effective Date : ImmediatelYExpiraLion DaLe: Indefinite - to be determined
As you know, Governor Kaine has appointed an independent virginia Tech Review Panel(,,tire tvtassengill Panel" ) to rev.iew the events of April l-6 and the surroundingcircumstancei. T'he panel has retained the assistance of a prj-vate consulting company,
TriData Corporation, in conducEing Ehe review.
As r stated in my comments t'o the Panel last week in Richmond, the university willpi"1ia" alf infoimatlon requested to assure a comprehensive review' To accompl-j-sh this,
1 c neeoeo .
In order to ensure an orderJ-y and complete response to requests for information fromthe panel , I have appointed I-.,enwood Mccoy to serve as the university's liaison with Lhepanel. Mr. Mccoy is-l very experienced retired employee who is highly respected andwery knowledgeable about the universily. Mr. McCoy will clear and coordinate aflresponses Eo requests for information relative to Lhe events of April 15, includingthoie that originaEe from individuals or groups other than the Panel'
Most requests tso you or your unit. for informaEion about the events of April 16 willcome from Mr. Mccoy, and you should respond fully to his requests. Hor^rever, if youreceive a reguest from elsewhere, do noc respond directly; rather, .forward the requestto Mr. McCoy. you may contact Mr. Mccoy at [email protected] or 540-231-0066. There are to].ra na avaani-i^n< f^ l-hiq r'rr6.eqsvs rrv u^evu e]]+v r+vYev'r
As you can well appreciate, there are i number of federal and state 1aws, as weII asothlr legal considerations, associated with what information the university can provideand under what circumstances. Regrettably, we expect that there will also beindividuals pretending to be associated with the rewiew who may attempt to getinformation from you. Mr. Mccoy can ensure that the university complies with applicablelaws relative to the reLease of information and can afso verify the identities of thosemaking legitimate requestss.
Final]y, I want. Eo advise you of three internal working group8 that Ito help us determipe what steps the university can take to les6en therr=ned i oc i rr l- ha Frrl-rrr.F Thev are:u! aYeur ur
Let me reiteraLe that Mr. Mccoy will clear and coordinateinformation relative to the events of ApriI 15, includingthese working groups, the Panel, or any other individuals
Further, 1et me also take this opportunity to remind you
have establ ishedrisk of such
Affairs, and the legaf system,
alI responses to requests forthose that orig j-nate fromor groups.
assistanceandsupportduringthesedifficultMost importantlf, thank you for your
times.
ffiApril 15,2007
Larry,
Lt. Johnson, VT Rescue, called and asked that in the next press conference Dr. Steger mention the efforts
of the nearly LOO rescue personnel from 20 agencies.
Sandy
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I
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ffi
Page I of 1
Owczarski, Mark
From: Sanzenbach,Donna
Sent: MondaY, APril 1 6, 2007 1 :18 PM
To: Owczarski, Mark
Subiect Message {rom Larry
H"l' is in our otfice and asked that I contact yo-lYg ":T"il 9l.9 i"lJ, "if :Y lf:""i:, ::Iffl'"il:,"i."*Xf"direited to the Dean ot StuO'Jits'Otfl i"'at- iSi-'SlAZ. Please use thls info on the announcement that goes out'
Donna SanzenbachAdministrative Staff AssistantOffice of Vice President for Student Atfairs112 Burruss Hall (0250)Virginia TechBlacksburg, VA 24061(540) 231 -4544 Phone(540) 231-3189 Fax
,ii
41r6t2007
$
F
From:Sent:To:Cc:Subject:
Farrar, KenTuesday, APril 17, 2007 9:10 PM
Fleming, JohnHincker, LarryRE: Floorplans for Norris, AJ
I am awaiting direction from the University Administration before reJ-easing the plans '
Ken Farrar (farrarkGvt. edu)Inf ormati-on SYstems ManagerCapital Design and Construct i onVirginia Tech90 Sterrett CenterBlacksburg, VA 2406I-0129(540) 231-4960 Fax: (540)231-4603web page: http: / /www. cdcd. vt . edu
-----original Message-----nrom: Fleming, John Imailto: jfleningGfreepress'com]Sent: Tuesday, April L'7 | 2007 4:30 PM
To: FARRARKGVT . eduSubject: FloorPlans for Norris, AJ
Ken Farrar, hel-Io. Irm sure you're receivingwas hoping you night be able to send me someAJ. I work in the graphics department of theI'd like to have that information available
I attended Va. Tech about a dozen years agouse my memory of the area to supplement ourappreciate your assistance.
Best wishes fron Michigan.
John FlemingDeputy Graphics DirectorThe Detroit Free Press3L3-222-8813
similar requests, but Ifloorplans for Norris andDetroit Free Press and
as news reports proceed.
and I've been trYinq tonews coverage. I
,; ,-..u .--*-r-,xliiarl*-.-.. ,,r"". ",i- , -
Page 1 of 2
Owczarski, Mark
Sent:
Cc:
Subiect:
Widner, Amy
Wednesday, MaY 16, 2007 12'.40 PM
'Greg Esposito'
Spencer, Norrine Bailey; Owczarski, Mark
RE: Freshman enrollment
Hi Greg.fji. SpJn.", is leaving for a trip today, but can be reached on the road if you have additional questions. Please
r"" 1.f,y responses be'iow. I wiil be sending Mark a press release later today, and will call you later on.
Best,Amy
Amy Widner, '94PR CoordinatorVirginia TechOffice of Undergraduate [email protected]: Greg Esposito [mailto:[email protected]]Sent: Wednesday, MaY 76,2007 11:41 AM
Amy and Norrine,I knbw you're both busy today, but I had just a few questions about the numbers for students who accepted offers
of enroilment. Some oithessmay be aniwered in the release, but lthought I'd email you now so-when you have
a few minutes one of you could give me a call later today. Feel free to call me at the office 381 -1675 or on my cell
ohone 343-4'| 18.Thanks so much for Your helP,Greg
Questions:1. ls it unusual to not accept anyone on the waiting list? Was this also the case last year?
Last year, 121 students w6re ofiered admission from the wait list; in 2005, 0; in 2004, 135; in 2003' 10
2. I know it,s tough to guage the affects of the shootings on enrollment -- Voy^o1ly have anectdotal evidence. But
how many peopi-e renegged on their acceptance of invites early in the month? Did you receive.any
commenti/teedback from people who cited positive or negative things about the shootings and university
community's reaction to the shootings as a reason to come to Tech?you are correct -- anecdotal is all w6 have; those offered admission do not have to tell us anything' The lasl count
we had was seven who cited the events atWest Ambler Johnston and Nonis as their reason ior not coming. We
received many, many positive notes - both from students accepting the offer, and students not accepting the offer
-- ihat VirSinii Tech itiowed true community spirit and that the events did not influence their decision, or
inJluenced it positively.
3. Do these positive results surprise you? Had your office been bracing/planning for a negative outcome? No. Of
iourse, we have to plan {or many ouicomes to be sure we have a plan for a variety of levels of .response to our
offers, 'but
we know that the thinis that make Virginia Tech such an excellent place to live and learn have not
5tr6t2007
\
[:
x
Page 2 of 2
changed.
4. Anything abnormal as far as the number of responses you received in the first half of April versus the last halfof Aplil? Not really - the rate of responses was about the same throughout the month. We do not have a wayto trick with precision the exact receipt date of responses, which are mailed and then must be processed, so
there can be variation there.
5. Do you receive applications throughout the year? Are you receiving 2008 applications now? lf so, is it too earlyto tell how this will affect 2008 freshman class numbers? No - our application for Fall is generally made availableonline in late summer, about August 1. We receive the vast maiority of applications in the last part of the year,
beginning about October, then piogressively heavier in November and December, with the largest amount (about
half) coming right up to the January 15 deadline.
6. Any geographic anomalies? Just from looking at chat rooms where people spoke of this issue, I read aboutsome New York-area parents ol high school students who were wary of sending their children to a community thatwas wounded, citing what it was like in the months and years after 9/1 1. I will need to get back to you on this -need to run some numbers first.
Greg EspositoHigher Education ReporterThe Roanoke TimesNew River Bureau1 10 Peppers Feny Rd.Christiansburg, Y a. 24O68540-381-1675 (phone)
l -800-346-1234 ext. 67 5 (toll free)
540-381-1656 (fax)
5t16t2007
Evans, Susan
From:Sent:To:Subject:
Fowlkes, CarlThursday, August 16, 2007 2:22PMEvans, SusanFW: Class of '83
Susan,
Michael Kiser asked me to forward this to you.
Thanks ,- Carf -
-- - --original Message-----From: Ed willj.ams [mailto:e-c-williamsomsn.com]Sent: Thursday, August 16, 2007 1:25 PM
To: Fowlkes, CarlSubject; CLass of '83
Dear fellow Afumni - August \6, 200?
,fust came from the Collegiate Times:/ /On his most recent album. "Hip-Hop is dead" Nas sings lines such as: "See that's malarkyyou yappin'/ t open up tshe tripod to put the gatling on, and f sEart clappin' " on one ofhis older albums, the lyrics to a popular song are "Shoot 'em up, just Ehoot 'em up, what?Kil], ki]], kil1, murder, murder, murder. "//
What is this nonsense about?It's totally inappropiace for their music to be represented during this tj-me of mourning.
Can't you wait a fu1I year before allowing such d.isrespect?
After the first year anniversary people can become aLl PC and al1ow such mean-spiritedfree - speech/garbage - speech to resume. But', not now!
PLease reply to this email letting me know to whom I may write or call - their emailaddresses, as well as their telephone numbers - so Ehat I can convey how feel about thissubj ect .
Best regards,
.E]Ct $Ja r -L AamsCfass of '83 / Business / APo
PS - I do give money. I also gave to the Memorial Funds. Thanks for the Memorial Issue.
This is a time of mourning, noE for: "Shoot rem up, just shoot rem up, what? Ki1l, kill,kill, murder, murder, murder.rl
PPS - Showcasing NAs is a horrible stain on our collegiate community
Page 1 of I
r Evans, Susan
k
h
From: Owczarski, Mark
Sent: Thursday, August 16, 2007 2:04PM
To: Evans, Susan
Subject: FW: Nas
nas
From: Smith, SandraSent: Tuesday, August t4,2007 9:24 AM
To: Owczarski, Mark; Clough, ChristopherSubject: FW: Nas
FYI
SandraW. SmithAdministrative Asssfant to the PresidentVirginia Tech (0131)Bl acksburg, Virginia 24061540/[email protected]
From: Douglas Hudson [mailto:[email protected]]Sent: Monday, August L3,2007 9:02 PM
I regret the late nature of this email, but have a series of updates since Monday that I wanted to share with you first-- prior to theofficial announcement tomorrow.
We are expecting the release to be sent to Virginia media, the E-blast to go out from the administration to the universitycommunity, and the website and survey links to go "live" at or around 9:30 a.m. I will do my best to send an email to the taskforce at approximately the same time or shortly thereafter; however, I have not doubt that you will quickly know when it becomespublic information.
I will do my best to share with you the final press release; however, it will be posted online immediately. Each of you shouldreceive the E-blast as employees. As well, I will share the Q&A with each of you tomorrow morning. l'm asking that you pleasemake it available to the -key* people in your respective areas who, because of their positiaon, might need or require the additionalinformation. I am enlisting your help to make this distribution happen. lf a question is asked at any time that you or a colleaguedoesn't know the answer to or isn't comfortable answering, I strongly encourage you to communicate that information directly tome and l'll process as expeditiously as possible.
As well, please push people to the website. Address is www.vt.edu/concert.
I have established an email alias of [email protected]; however, depending on inffux of inquiries or comments, response time willvary as those will dump into a special folder of my own personal inbox (yes, I'm officially insane... orwill be).
Last but not least, the 800 number established post 4.16.07 within Unlversity Development remains active. Beth, the receptionistwho handles that and other main development lines, as well as the Special Events staff will be assisting me with incoming calls.That number is 1-800-533-1 144.
All media inquiries should be directed to University Relations.
As well, please be cautious with sharing the information that you are privy to because of your involvement with the tast force.What you know may or may not be relevant or suitable to share with the public.
I know no other way to share the additional updates other than to simply run through them...
There are now 4 confirmed artists-
r Phil Vassar (New as of Monday-country)r Nas (NEW!- urban)r John Mayerr Dave Matthews Band
o Gates will open at 4 p.m.r Show will beging at 6 p.m.
o On-field seating- as all seating- will be randomly assigned to all ticket requesters (not just students as originallydiscussed); there was no "easy" way to distribute tickets and retain field seating for students only; therefore, the decisionwas made that the next best altemative was to assign all tickets in a completely random fashion to all concert-goers
o Seats will be assigned to 4 zones- East General Admission, West General Admission, South End Zone General Admission,and reserved on-field; tickets will provide a relevant gate number for entry as a means to assist with pedestrial traffic flow
o 11 1,\r|r|1
Page2 of2
and lisbursement of PeoPler Tic .et pickup will occur on September 3-5 from I am - 8pm at Squires Student Center. Local students, faculty and staff
mu st picf-ui their tickets during these times; will call pickup day of show will not be available to these groups;.additional
details regarding ticketing distribution will be included on the wabsite and in the E-blast once live tomorrow; other
information will be added in the future as needed.
Okay, that is all I can think of at this time. Tomorrow will be a very interesting and exciting day-hopefully a very happy, hopeful
"no poiitiu" one as well! Thank you for all your efforts and hard rivork to arrive us to this point- our job should get a bit easier
when we can plan and discuss openly.
Thanks!
* (.*/rs.) l{unter Q. QresizmDirector of Special EventsOfilce of Soecial Events
Virginia TechUniversity DevelopmentUnlversity Gateway center902 Prices Fork RoadMail Code: 0336Blacksburg, VA 24061
Phone: 540.231.4E53Fax: 540.231.8329
8/1t2007
Page 1 of2
Evans, Susan
From: Owczarski, Mark
Sent: Wednesday, August 15, 2007 2:S9 pM
To: Evans, Susan
Cc: Cox, Shawn
Subject FW: Pilot concert review on Nas
For the Nas file.
Also, please capture all this o'reilly stufi ficr the file, too.
Mark OwczarckiDirector of News & lnformationUniversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24061540 231 5223
From: Cecelia [mailto:[email protected]]Sent: Wednesday, August L5,2007 12:44 PM
To: Hincker, LarryCc: Clough, Christopher; Owczarski, Mark; Gresham, HunterSubject Pilot concert review on Nas
FYI - Pilot article from Nas's April concert in Norfolk.
Cecelia
The Virginian-Pilot(Norfolk, VA. )
April 7,2007 SaturdaYThe Virginian-Pilot Edition
Crowd-pleaser
BYLINE: MALCOLM VENABLE
SECTION: DAILY BREAK:. Pg. E2
LENGTH! 567 words
BY MALCOLM VENABLE
THE VIRGINIAN-PILOT
Hip-hop is dead, if one uses chart standings, critical opinion and Nas' album title "Hip Hop Is Dead" as a gauge.Yet at the rapper's show Thursday at The NorVa, it seemed to be thriving.
After patrons were patted down and waved with metal detectors, they entered to find hip-hop culture in apreserved cocoon.
8/29/2007
Pase2 of2
DJ Bee, from 103 Jamz, held court in The Norva's front lounge. Immediately felt was a relaxed, welcoming vibeand the kind of academic appreciation one might expect for jazz. The small room symbolized what was in store:seeing people of all colors peacefully unified by a cultural phenomenon.
In the sold-out NorVa's main hall, an impenetrable mass formed long before the show started. Given that Nashas somewhat of an indie and intellectual appeal, the crowd buzzed with a kind of music-geek, holy anticipation.Attendees, diverse in age and color, were a veritable who's who of the Hampton Roads "urban" scene.
Nas, whose 1994 album "Illmatic" is considered a masterpiece of the form, emerged after 9 p.m.wearing whiteJordans, a Greco-Roman inspired T-shirt and a massive gold chain featuring a fist-sized gold-and-diamond KingTutankhamun pendant. Though it is just jewelry, the piece captures Nas: he can be commercial and vulgar, buthe is probably the last chart-topping rapper who makes ancient history, biblical study, politics, philosophy andsometimes sentimentally uplifting anthems prominent in his work,
As stage shows go, Nas' set will not be remembered as revolutionary. He succumbs to the presentation plight ofmany rappers, which is a tendency to simply pace the stage while talking into a microphone. (But; you wereexpecting sorcery?)
Besides turning his DJ's stand into a black funeral casket flanked by flower arraignments, Nas offered noscenery. He began his set with "Carry on Tradition" and "Black Republican," songs from the current album thathold that America has lost its way culturally, spiritually and intellectually.
Nas really does not need a mesmerizing stage persona, His personality is his performance, and gestures likeraising his fist and saying "Power to all people - black, white, Asian, whatever," only fueled his followers. Whenhe finally ripped into first album cuts including "Represent," "It Ain't Hard to Tell" and "N,Y. State of Mind," heworked the mass into a frenzy. They did not mind his tendency to stop a song midway - "I'm done with that,"he'd say to his DJ - or his medleys of late-'90s, critically panned hits including "Phone Tap."
Some did question his avoidance of "Ether," his diss record against newly reconciled friend Jay-Z, but mosteveryone seemed surprised at how many songs they'd remembered over Nas' eight-album career. He began towear after an hour, but his stamina was impressive.
Toward the end, Nas announced projects for fall, applauded attendees' self-preservation - "It's planned for usnot to be here," he said - and insulted 50 Cent and Dipset, rap performers who, comparatively, lack Nas'su bstance.
As he finished, he led the audience in a chant: "!,2,3, Peace! 1, 2, 3, Peace!" That mantra seemed to summonthe original spirit of hip-hop, which is exactly why people love Nas.
n\Reach Malcolm Venable at (757) 446-2662 or [email protected],CONCERT REVIEW
I Nas performed Thursday at The NorVa in Norfolk. CONCERT REVIEWI
I Nas performed Thursday at The Norva in Norfolk.
I Cecelia H. HovisI Brand Marketing ManagerI Virginia Tech University Relations
| 202-A Media Building
I Blacksburg, VA 24061
I Telephone No. 540/231-3899I Fax No. 54012314943
I Wvi€intaTbdl|
- Invent the Fututa
I W" "r"
Viroinia Tech.I'I
II
l:i/29/2007 _*_{-r._u ,J$flft{. .dih&'*". a,
Evans, Susan
Page I of3
From: Owczarski, Mark
Sent: FridaY, August 17,2007 9:26 AM
To: Evans, Susan
Subject FW: Letter and link to the CT editorial
Nas file
Mark OwczarskiDirector of News & InformationUniversity RelationsMrginia Tech314 Bunuss HallBlacksburg, VA [email protected]
Erw@TEdFrom: [email protected] [mailto:adeelorama@9mail'com] On Behalf Of Adeel Khan
Senh Thursday, August L6, ZW7 9157 PM
To: Hincker, Larry; Owczarski, MarkSubject Re: Letter and link to the CT editorial
Hi Larry and Mark,
After having discussed the matter with the elected ofEcers of SGA and many students around czrmpus the opinion ofthe student govemment is as follows:
. The Student Government Association at Virginia Tech as the largest representative body of undergraduate students
supports the spirit of the Virginia Tech concert and appreciates the generosity of the artists performing.
. Students are generally excited about the concert and believe it will be a very positive way to begin the school year.
The student government has taken the stance to not issue a prcss release at the moment.release, please notifu us.
Thank you
Adeel KhanPresident, Student Govemment AssociationPresident, Class of 2009Accounting, Pamplin College of Business
What's your opinion at this point? Do you think the student leadership is still positive about Nas? Can this concert have theintended healing effect with this continuing cloud hanging overhead? What if Nas doesn't appear...will that create another largernegative impression from others who feel he's being inaccurately characterized? Our key barometer up to now has been studentopinion...this concert is for the sfudent body. Other than the CT, do you have a good feel for the campuswide student opinion?
The pressure on the president's office is rather intense at this point.
Hi lvh. Hincker, below is the forwarded e-mail with the attached letter to Nas that was drafted by a student who servedon the concert cornmittee, however, it was not agreed on to be published.
A link to the Collegiate Times editorial:http ://www. colle giatetimes. com/news/2/ARTICLE/922 8/2007-08-09.htnl
I hope this helps, and good luck in the coming weeks!
Adeel Khan
8/1712007
Page I of2
Evans, Susan
From: Owczarski, Mark
Sent: Tuesday, August 07, 2OO7 12:13PM
To: Evans, Susan
Subiect FW: Fadoul-Bove retain PR counsel
For nas file
Mark OwczarsklDirector of News & InformationUniversity RelationsVirginia Tech314 Buruss HallBlacksburg, VA 24061il023'l5223
From: Doyne, Karen [mailto:[email protected]]Sent Thursday, August 0?,,2007 4:39 PM
To: Oough, Christopher; Hincker, Larry; Jay Poole; Ovczaskl, Mark; Koops, Gary
lnteresting. l've been in DC for 25 years and I've never heard of her or her company.
I(prenL. Qoyrugl. anaging rDireaor, Crisis s{, I sstus flt'Lanagemcnt
Buton-*l.arsteEer1110 '/emont Ar.,enue NJ(U.
1(tfifoor'Ilasfringtoa DC 20005
202.530.4523 - offue202.744.6557 - no|iIe
202.530,4642 -fd4
gSlGB.rso*ilarsteller
Frcm: Clough, Christopher [mailto:jcclough@vt'edu]SenB Thursday, August 02,2007 4;26 PM
To: Hincker, l-arryi Jay Poole; Owczarski, Mark; Doyne, Karen;
Subject FadouFBove retain PR counsel
Fyl - I've learned that Bove is using Katherine Garsello for PR counsel and she is pitching the negative stories on Concert for Wand other stories on behalf of Bove
See her bio here: httD://www.razoMest'com/KatherineHudsonCarsello'shtml
J.Christopher CloughDirector, Marketing & Strateg ic Commu n icationsUniversity RelationsVrginia Tech1 Media Bld (0109)Blacksburg, VA 24061540-2314168
81712007I ::r,!;'r ^t'l,i{j{:ll'r,!;.;
"hip hop's foremostis a sample of hipunredacted
"Nas," whose full name is Nasir Jones, is, according to the press release,lyricist and thinker. And, some would argue, hip hop's conscience," Herehop's conscience's oeuvre, a 1999 work called "Shoot'Em Up" (warning:
8t9/2007
Page 7 of2
Evans, Susan
From: Owczarski, Mark
Sentl Thursday, August 09, 2007 8:43 AM
To: Evans, Susan
Subject: FW: No Subject
Fromr Smith, SandraSent: Wednesday, August 08,2007 6i47 PMTo: Owczarski, Mark; Clough, ChristopherSubject FW: No Subject
FYI
Sandra W. SmithAdministrative Asslstanf to the PresidentVirginia Tech (0131)Blacksburg, Virginia 24061540/[email protected]
From: LAVISTABB@aol,com [maifto:LAVISTABB@ao|,com]Sent: Tuesday, August 07,2007 4:20 PMTo: [email protected]: No Subject
Dear President Steger:
Today I read the following information on James Taranto's Best of the Web Today at The Wall Street Joumal Opinion Journal Web site:
BY JAMES TARANTOTuesday, August 7, 2007 3:40 p.m. EDT
The Spirit of Virginia Tech"On September 6, Virginia's own Dave Matthews Band along with John Mayer, Phil Vassar, andNas will join together in 'A Concert For Virginia Tech' at the university's Lane Stadium,"declares a press release from the institute:
"We're extremely grateful for the compassion and generosity of these aftists who wished tocreate a very special event where our students, faculty, and staff can come together tocelebrate the spirit and resiliency of our university community as we begin a new academicyear/" said Charles Steger, President of Virginia Tech. . . .
While we obviously will never forget those lost or affected by the events of April 16, thisncert will help us to honor Virginia Tech's enduring Hokie Spirit," said Scott Cheatham,
resident of Hokies United. Hokies United is a student-driven volunteer effort orqanized toespond to local, national and international tragedies that may impact the Virginia Techommunity.
NaS," WhOSe fUll name iS Nasir Jgnes, is, according to the press release' "hip hop's foremostis a sample of hipunredacted
yricist and thinker. And, some would argue, hip hop's conscience." Here
op's conscience's oeuvre, a 1999 work called "Shoot'Em Up" (warning:
/2007
Page 2 of2
obscenities at link):
One 44, two 45's3 loaded clips, 4 niggas roll, one nigga drives500 Benz, 6 reasons whYThis kid should dieWe shootin every m-----f---er outsidePulled on his block, jumped out the car, guns in our handAt the same time everybodY ranThere that nigga go, hiding-in the crowdLet the trigger blow, 7 shots now he lying on the ground
Hip hop's conscience is helping the Virginia Tech community come together to celebrate itsspirit and resiliency and ensure that we never forget those lost or affected by the events ofApril 16. Doesn't that make you feel warm all over?
It is beyond my wildest imagination that Virginia Tech woutd be welcoming an "artist" whose work glorifies killing and exhibits overt sigrs ofracism. Hasn't tJre Commonwealth been emb-arrassed enough by the Englistr Departnent faculty whose writings were mocked by the man who
killed so many innocents at Tech this year. Are there any grown-ups in charge at the university? Is anyone qualified to be in charge? This is
sickening.
Regards,Michele M. Schiesser
Michele M. SchiesserLa Vista Plantation Bed and Breakfast21420 Guinea Station Rd.Fredericksburg, Virginia 22408(540) 898-8444Reservations Only (800) 529-2823www. lavistaplantation.cominfo@ I avistaplantation. com
Get a sneak peek of the all-new AOL at http://discover.aol.com/memed/aolcom30tour
Michele M. SchiesserLa Vista Plantation Bed and Breakfast4420 Cuinea Station Rd.Fredericksburg, Virginia 22408(540) 898-8444Reservations Only (800) 529-2823www. lavistaplantation.cominfo@ lavistaplantation. com
Get a sneak peek of the all-new AOL at http://discover.aol.com/memed/aolcom30tour
8t9/2007
Page I of I
Evans, Susan
From: Owczarski, Mark
Sent; Thursday, August 09, 2007 8:43 AM
To: Evans, Susan
Subject: FW: Nas
From: Smith, SandraSent: Wednesday, August 08,2007 6:47 PM
To: Owczarski, Mark; Clough, ChristopherSubjectl FWr Nas
FYI
Sandra W. SmithAdministrative Assisfanf to the PresidentVirginia Tech (0131)Blacksburg, Virginia 24061540/[email protected]
From: Dave Kolander [mailto:[email protected]]Sent: Tuesday, August 07,2007 5:13 PM
To: Clough, Christopher; Owczarski, Mark; Miller, AllanCc: [email protected]: Nas
Great choice to brine the Hokies tosether with stufffrom Nas like this:
"Shoot'Em Up"
One 44, two 45's3 loaded clips, 4 niggas roll, one nigga drives500 Benz, 6 reasons whyThis kid should dieWe shootin every m-----f---er outsidePulled on his block, jumped out the car, guns in our handAt the same time everybody ranThere that nigga go, hiding in the crowdLet the trigger blow, 7 shots now he lying on the ground
lf the families and aftomey of the iamilies of the dead students are too ridiculous and prideful to ask you to remove NAS from theconcert billing then let me make the request. Please remove NAS from the concert billing. The NAS billing is not enlightened...It's not only offensive and insensitive it's absolutely moronic.
Quit trying so hard to be tolerant and liberal.. , if it's stupid it's simply stupid... unless of course, it's simply evil.
Your cooperation is greatly appreciated.
Elaine C. Rougeau, MSWBaton Rouge, LA
ffi
8t27/2007. r ;.r ;11t1!9rr$1Xk . :.,.,J,. lit[drl:i;r""],iraiirql
Evans, Susan
From:Sent:To:Subject:
Owczarski, MarkThursday, August 09, 2007 8:42 AMEvans, SusanFW: Nas, rapper, being invited by W to perform
Mark OwczarskiDirector of News & InformationUniversity Relationsvarganaa I ecn3L4 Burruss Ha11Blacksburg, VA 24051540 237 5223maowczar@vt . edu
-----Original Message-----From: Smith, SandraSent: wednesday, August 08, 2007 6;48 PMTo: Owczarski, Mark; Clough, ChristopherSubject: FW: Nas, rapper, being invited by VT to perform
FYI
Sandra w. smi-thAdministrative Assistant to the President Virginia Tech (0131) Blacksburg, virginia 24051540 / 231-623rssmith@vt. edu
- - - --Original Message--- --From: garyhil1s@comcast. net [mailto : garyhills@comcast . net ]Sent: Tuesday, Augnrs t 07, 2007 4:16 Pl4To: president@vt. eduSubject: Nas, rapper, being invited by VT to perform
He 11o,
Have you no idea wha! kinds of songs Nas peforms? He writes songs about loading upf i rearmsand goi.ng out shooting people.
What.'s the matter lrith VT?
ii':iiir;{rl
Page I of3
Cox, Shewn
Fromi Owczarski, Mark
To: Evans, Susan
Cc: Cox, Shawn
Subjectr FW: Pilot concert review on Nas
Attachments;
For the Nas file.
Also,
Mark OwczarskiDirector of News & InformationUniversity RelationsVirginia Tech314 Bunuss HallBlacksburg, VA 24061540 231 5223
Sent: Wed 2007-08-15 14:59
nplease capture all this o'reilly stuff for the file, too,
H
I From: Cecelia [mailto:[email protected]]Sent: Wednesday, August t5,2007 L2t44 PM
To: Hincker, LarryCc: Clough, Christopher; Owczarski, Mark; Gresham, HunterSubjectr Pilot concert review on Nas
FYI - Pilot article from Nas's Aoril concert in Norfolk.
Hip-hop is dead, if one uses chart standings, critical opinion and Nas'album title "Hip Hop IsDead" as a gauge. Yet at the rapper's show Thursday at The NorVa, it seemed to be thriving,
After patrons were patted down and waved with metal detectors, they entered to find hip-hopculture in a preserved cocoon.
DJ Bee, from 103 Jamz, held court in The NorVa's front lounge, Immediately felt was a relaxed,welcoming vibe and the kind of academic appreciation one might expect for jazz. The small roomsymbolized what was in store: seeing people of all colors peacefully unified by a culturalphe nome non,
In the sold-out NorVa's main hall, an impenetrable mass formed long before the show started,Given that Nas has somewhat of an indie and intellectual appeal, the crowd buzzed with a kindof music-geek, holy anticipation. Attendees, diverse in age and color, were a veritable who's whoof the Hampton Roads "urban" scene,
Nas, whose 1994 album "Illmatic" is considered a masterpiece of the form, emerged after 9 p.m.wearing white Jordans, a Greco-Roman inspired T-shirt and a massive gold chain featuring a fist-sized gold-and-diamond King Tutankhamun pendant, Though it is just jewelry, the piece capturesNasr he can be commercial and vulgar, but he is probably the last chart-topping rapper whomakes ancient history, biblical study, politics, philosophy and sometimes sentimentally upliftinganthems orominent in his work,
As stage shows go, Nas' set will not be remembered as revolutionary. He succumbs to thepresentation plight of many rappers, which is a tendency to simply pace the stage while talkinginto a microphone. (But, you were expecting sorcery?)
Besides turning his DJ's stand into a black funeral casket flanked by flower arraignments, Nasoffered no scenery. He began his set with "Carry on Tradition" and "Black Republican," songsfrom the current album that hold that America has lost its way culturally, spiritually andintellectually.
Nas really does not need a mesmerizing stage persona. His personality is his performance, andgestures like raising his fist and saying "Power to all people - black, white, Asian, whatever," onlyfueled his followers, When he finally ripped into first album cuts including "Represent," "It Ain'tHard to Tell" and "N.Y. State of Mind," he worked the mass into a frenzy. They did not mind histendenry to stop a song midway - "I'm done with that," he'd say to his DJ - or his medleys oflate-'90s, critically panned hits including "Phone Tap."
Some did questlon hls avoidance of "Ether," his diss record against newly reconciled friend Jay-Z,but most everyone seemed surprised at how many songs they'd remembered over Nas' eight-album career. He began to wear after an hour, but his stamina was impressive'
Toward the end, Nas announced projects for fall, applauded attendees' self-preservation - "It'splanned for us not to be here," he said - and insulted 50 Cent and Dipset, rap performers who,comparatively, Iack Nas' substance.
As he finished, he led the audience in a chant: "!,2,3, Peace! 1, 2, 3, Peace!" That mantraseemed to summon the original spirit of hip-hop, which is exactly why people love Nas.
I fail to see any redeeming qualities of VTs plan to include a hip-hop artist whose music glorifies violence against women andrandom acts of violence for the Spirit of Virginia Tech concert on September 6. I am tralking about Nasir Jones (Nas).
What kind of peacetul, uniffing music is this person going to perform? Wrat about "Shoot'Eem Up"?
One 44, two 45's3loaded dips, 4 nig-.s roll, one nig'* drives50O Benz, 6 rcasons whyThis kid should dieWe shootin every m-f-er outsidePulled on his block, jumped out the car, guns in our handAt the same time everybody nnThere that nig* go, hiding in the crowdLet the tigger blow,7 shots now he lying on the ground
or how about the songs"Pu*'y Killz","The Makings of a perfect B'tch", or "Gof yoursetf a Gun'???
As an alumnus of Virginia Tech (PhD, 1 996) and a former hculty member (Chemical Engineering 199g-2004), I was so proud ofhow the students and community responded to the awful events of April 16. uy tamily aid I maje a special irip back to'Blacksburg this summer to visit with friends and to see the campus and the collection of mementos.
Your statement in the press release that I read today (see below) illustrates that you are either completely unaware of who VT hasscheduled for this event, or else you and the organizers of this event are some oi the most thoughflbss individuals I can imagine.
819/2007
Page 2 of 2
Surely there are more appropriate musicians out there who can help the W community start the year off with a spirit of unity andsecurity.
"We're extremely grateful for the compassion and generosity of these artists who wlshed to create a very specialevent where our students, faculty, and staff can come together to celebrate the spirit and resiliency of ouruniversity community as we begin a new academic year," said Charles Steger, President of Virginia Tech
Sincerely,
Kevin Van CottClass of 1996 (PhD)
Kevin Van Cott, Ph.D.Associate Professor207-N Othmer HallDepartment of Chemical and Biomolecular EngineeringBiological Process Development Facility (BPDF)University of Nebraska-LincolnLincoln, NE 68588phone:402472-1743
a
8/9/2007
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Plummer, Ellen,4/25107 9:34 AM -0400, {wd: proposal for Injured students- revised IFroms "Pl-unmer, Ellen" <eplummer@vt. edu>Subject: FW3 Proposal for Injured Students- revrsedTo: David Ford <forddovt. edu>
David - jerry is getting a fair amount of parent-of-the- inj ured trafficabout grades' Here is a proposar that one of Jerry's faculty members isproposing. Mark has agreed to give J a few minutes vrith the deanstomorrow to discuss.
Thoughts? Reactions? E
-----Original Message-----Fromr Jerry Wiles l mai lto : niles @ vt . edu lSent: Wednesday, April 25, 2007 9:24 AMTo: Plummer, E1lenSubject: Fwd: Proposal for Injured Students- revised
E11en,
Her is a draft of the proposal for the injured.
Jerry
>Date: Wed, 25 Apr 2007 09:01-:33 -0400>From: Mary Ann Lewis <malewis 0vt. edu>>Subject: Fwd: Proposat for fnjured Students- revised>To: niles @vt . edu>x-Mail.er: QUALCOMM Windov/s Eudora version 6.2.3.4>X-Junkmail--Status : score=10/50, host=steiner.cc.vt.edu>X-Junkmail-SD-Ras/: score=unknown,
so=2006-09-22 03 248 :54, dmn=5. 2.I2I/2006-09-27>Original-recipient : rfc822 t nilesevt. edu
>I added a phrase, Use this one.
>>Date: wed, 25 Apr 2007 08:56:57 -0400>>To: nil-es>>From: Mary Ann Lewis <malewis ovt. edu>>>Subject: Proposal- for Injured Students
>>The injured students are enrolled in courses throughout the>>university. To ensure a consistent approach to how grades for>>their remaining courses wirl- be calculated and awarded a university>>pol-icy will be helpful . One pxoposal foll-ows. There may be>>others that make as much sense but the underlying principle must be>>to treat these students with as much care, concern and dignity as>>we have the deceased.
>>Propos al : A11 remaining>>calculated as "A" grades>>comprehensive evaluation
assignments in the class will be/ i h^ l,,n i h, !1r^ 5.i-^1\ -Lrrurulrrllg Lle rtnar examlnation or othersuch as a paper, presentation,
Plummer, Ellen, 4/25107 9:34 AM -0400, Fwd: proposal for Injured students- revised>>portfo"l-io). Those "A" grades wir-1 be calculated with the orades)>earned up to April 16, 2OO7 to determine the final>>grade. rnjured students shourd not be expected to choose option I,2 or 3.
>Mary Ann Lewis, Associate Dean, College of Liberal Arts and Human>Sciences, Va Tech, 540 23! 6770
Jerome A. Niles, DeanCollege of Liberal Art.s and Humari SciencesVirginia Tech (0426 )Blacksburg, VA 24061Telephone: (540) 23 7-67 7 9Fax: (5401 23L-7I57E-mail-: niles€vt. edu
so=2006-09-22 03248254, drnn=5.2.I2I/2006-09-27Original-recipient : rfc822 ; fordd0vt . edu
Dear David:
Thank you for the feedback. r fear that r too have been using an incorrectaddress for you' r don't knor,i who receives mail at dford. r aporoqize.
It is relevant that the Associate Deans communicate with students regarding theinterpretation of final grades. This message could be submitted Later nextvJeek. The najor result is to minimize student concerns and questions. somesuggested content:
Grade "x"' this deferred grade will be changed when the teacher has evaluatedall data for the class. It does not indicate that you inappropriately selecteda grading option for the cIass. (This grade may surprise students who havecommunicated their selected option to the teacher. )
Grade *I" indicates a negotiated strategy v,rith the instructor for conpletingcourse requirements within unj-versity guJ-delines.
"NG" and "NR" nay appear because a breakdown in communications occurred insubmitting grades for a particular deadline. If these grades are not changedby the beginning of faII semester, the student should contact the teacher toresolve the problem.
obviously students communicate with instructors when there is concern about aparticular lelter grade. One can hope this problem occurs no more frequentlythan for a typical semester. Hohrever, teachers may encounter more j-ssues asstudents sort through their decisions and expectations.
Finally, should you need to contact me,when I head over to the rnemorial picnicdeans yesterday. You have the situation
I will return my key to Ms. Hughes whenfurther assistance from me, pJ-ease feel
Regards, John Hess
I will be in Burruss frorn 1:30-4:00 p.m.in the Ag ouad. I visited with threewell under controL.
I leave . Ho\,rever, should you need anyfree to contact me.
pfShelton, M. Dwight, 4/2,6/07 11:15 AM -0400, Fwd: List of iniured 1
Date: Thu, 26 APr 2007 LL:15:38 -0400From: "shelton, M. Dwight" <[email protected]>Subject: Fw: List of injuredTo: David Ford <forddovt. edu>Thread-topic: List of injuredThread-index:
AceByf33tto?lxB3sFwIy64uS6T2twDb33DgAABgjWAAGV3hoAAHT4GQAAAW/GAAPXG50ABUUDHIIIAAAr'K7A=X-Junkmail-status : score=10/50, host=dagger.cc.vt.edux-Junkmail-sD-Ravr: score=unknown r
David,Here is the note on the potential for an injuredanother to clarify the "students in the building"me if I can help further.Dwiqht
student to take a medical withdrawal. I think we may sendpoint, but might be a day or so away' I hope this helps; call
From: West, MelindaSent: Thursday, April 26, 2007 11:04 AM
To: Shelton, M. DwightSubject: FW: List of injured
From: Miller, Ken
Sent: Tuesday, Apnl 24,2007 7:L4 PM
To: Ratcliffe, DonnaCc: West, Melinda; Ratcliffe, Evelyn; Shelton, M. DwightSubject: RE: List of injured
Donna: I have discussed the issue of options available to injured students with Dwight Shelton. \Mile we would hope thatmany of the injured students would take the options available to the other students (to accept grade,s.and
-receive-creditsfor work compieted, or to receive an incompleie, etc.,) we realize that these options may nol be sufiicient for.3Jl of. theinjured studeirts. As you may know, our normal policy related to medical withdrawals is that the medical condition is
r&iewed by the Schifiert review committee and if approved, a refund is prorated. Therefore, the normal refund for a medical
withdrawal ihis late in the semester would result in a significant reduction in the amount to be refunded. However, given the
extraordinary circumstances of this incident, it was decided to approve full refunds for the enlire semester for such injured
students if they choose the option of the equivalent of a medical withdrawal.
Please let Evelyn or I know if you need any further information or if we can be of additional assistance.
Regards.Ken
Ken MillerLlniversity ControllerVirginia Tcch
201 Southgate Center (rnail code 0312)
Blackshurg, vA 24061Phonc: 540-23 l-7448 ; Fax: 540-231- t-2)l
From: Ratclifie, EvelynSent: Monday, April 23, 2007 12:44 PM
Shelton. M. t, 4/26107 11:15 AM -0400, Fwd: List of iniured
To: Miller, Ken
Cc: West, Melinda
Subject: FW: List of injured
Ken,
Could you forward this to the appropriate person or committee for direc{ion?
during lhe nexl few daYS.
I am sure we will be receiving more inquiries
From: Ratcliffe, Donna
Sent: Monday, April 23, 2007 12:39 PM
To: Ratcliffe, Evelyn
Subject: RE: List of injured
Evelyn,
Could vou tell me what will be available to injured students from your office? I can communicate this to them through their
un iversity liaisons.
Donna
Donna Cassell RatcliffeDirec:tor. Clareer ServicesCareer Services Building (0128)Virginia TcchBlacksburg, VA 240615 +0-2 3 r-8077540-?3 t -6241cassel l.ratcl i t'[c, vl.edu
\Yrv\'. caf eer.\,t. edu
From: Ratcliffe, EvelynSent: Monday, April 23, 2007 8:59 AMTo: Ratcliffe, DonnaCcr Stone, ShirleySubject: RE: List of injured
Donna,
I have the information I need so we will not need to discuss todav.this time. Thank you.
I certainly understand the need for confidentiality during
From: Ratcliffe, DonnaSent: Sunday, April 22,2007 8:00 PM
To: Ratcliffe, EvelynCc: Stone, ShirleySubject: RE: List of injured
Eve ly n,
I am the coordinator of the list of those who were injured and hospitalized.
I am very protective of this list.
Perhaps we could talk tomorrow morning. My office is 231-8077 and my cell is 230-8229.
Shelton, M. Dwight,4i26l07 11:15 AM -0400, Fwd: List of injured 3Caree' Serviccs erritaing 1,t t ZSVirginia'fechBlacksburg. V A 240615 40-231-8077540-)3 | -6241cassei I. ratcJ ilfe(!vt.eduww\Y,caleer. vl.edu
From: Brown, TomSent: Sunday, April 22,2007 7:55 PMTo: Ratcliffe, EvelynCc: Stone, Shirley; Ratcliffe, DonnaSubject: RE: List of injured
Sorrytobesobehindwithe-mail -ithosbeenoverwhelrning. f will ccDonnoRotcliffe inCareer Services-she is the point person for our injured students. Thonks - tb
Tom Brown, 5n. Associote Deqn
Dean of Students Office201 W. Roonoke Slrcet(54O) 23t-3787From: Ratcliffe, EvelynSentr Wednesday, April L8,2007 10:58 AMTo; Brown. TomCc: Stone, ShirleySubject: List of injured
Tom,
ls it possible to get a list of the injured students? We are trying to identify who these might be to see if they are on theBudget Tuition PIan so we can prevent processing the debit to their bank account for the April debit. We have a shortturn-around time on this since we must send the file to the bank this afternoon. I
Limited number of tickets for "A concert for Virginia Tech" available to the public
From: W NewsSent: Sun 8/26/2007 1:34 PMTo: W NewsSubject News Release: Limited number of tickets for "A Concert for Virginia Tech" available to the public
Limited number of tickets for (A concert for virginia Tech" availabte to the public
BLACKSBURG, VA., August 26, 2007 - A limited number of tickets available to the general public will go on sale Tuesday,August 28 at 10 a.m. for the September 6 "A concert for virginia Tech" via MusicToday.com.
Dave Matthews Band along with John Mayer, Phil Vassar, and Nas willjoin together in "A Concert for Virginia Tech" at the
university's Lane Stadium on September 6. More than 45,000 tickets have been reserved by current students, faculty, staff and
recent graduates. Included in those tickets has been an allocation of free tickets to various first responders who aided in the events
lollowing the April l6 hagedy at Virginia Tech.
All the artists have donated their talents and waived their fees for the event. Corporate sponsorships, the sale of commemorative
concert items and the availability of approximately 5,000 tickets for sale to the public will help to cover the expenses associated
with the logistics of the concert. No funds from the Hokie Spirit Memorial Fund will be used to cover expenses for this concert.
Tickets for the public sale will be $65 plus handling fees for general admission seating. A maximum of 4 tickets per person will be
sold via MusicToday.com. For ticket information see www.W.edu/concert.
450##
story may be found on the Virginia Tech News website: http://www.rtnews.vt.edu/story.php?relyeap2007&itemno=477
inquiries only: For information on Dave Matthews Band, contact Ambrosia Healv at Red Light: (323) 461-I155.
TO ALL TICKET REQUESTERS FOR "A CONCERT FOR VIRGINIA TECH'':
pLEASE READ CAREFULLYI We apologize, in advance, if you've received this message multiple times. ltis being sent in a variety of ways to ensure we notify and assist as many people as possible prior to the
Monday, August 27 noon deadline.
Qualified requesters should now have received an email from Musictoday.com to OFFICIALLY CLAIM theirfree ticket and/or purchase their additional ticket if selected. The email will come from [email protected] emailwill provide a unique access code and special ticketing website URL to claim your tickets. Notethe unique access code may be used only one time. lf you requested an additional ticket, you are requiredto purchase your additional ticket when claiming your free ticket. Debit or credit card payment is required.Will Call names will be requested during the claiming process. You may include your name or the name ofanother individual who you trust to pick-up tickets on your behalf.
The deadline to claim your tickets from Musictoday.com online is Noon on Monday, August 27.
Unless you are already a member, you will need to CREATE a MusicToday.com account. Note: Your HokiePassport lD# and password are NOT associated with this process.
lf you have not received an email, please check your W Junk Mail Manager or Junk Mail folder. lf you knowsomeone who is qualified to receive a ticket, but has not yet received an email and it is not in their junk mailfolder, we encourage you to share the following information.
Individuals with problems, questions, or concerns should email [email protected] and provide theirHokie Passport lD #.
TICKET PICK-UP
Tickets may be picked up on Monday, September 3d thru Wednesday, September sth. Tickets will beavailable for pickup in the Squires Student Center's Commonwealth Ballroom from 8:00 a.m. to 8:00 p.m.Local students, faculty, and staff MUST pick up tickets prior to the day of the concert. Due to limitedparking, we suggest you walk or use the transit, do not drive to Squires Student Center.
Upon entering the ballroom area, please be aware of signage directing patrons to tables according to thefirst letter of their last name. Please have photo identification ready to present to any concert volunteer.Students, faculty, and staff without a positive photo id (Hokie Passport, driver's license, or current USPassport) will not receive their order. There will be thousands of students, faculty, and staff in the ballroomvicinity during the 3-day ticket pickup. During peak times, please plan on an hour or more wait in line
91312007
For more details, click here:
Page2 of2
for your order. After receiving your order, we ask that you please vacate the area immediately'
To facilitate the ability for individuals to sit together within the same zone, a swap Meet has been planned'
All tickets have been randomly assigned to four zones in the stadium by MusicToday'com' There is no
advantage to wait in what could be poss.ibly rong lines 9.1 tf,e first morning of distribution; however' do not
wait until Wednesday "u"ning
Th6 ballroom doors will close promptty -at
a:Oopm each day, Monday -Wednesday.
Tickets are being distributed by volunteers. Without the donation of their time, the process would be more
complex and exiensiur -yyg
eipect all Hokies to exhibit patience, courtesy, and respect for others'
PLEASE NOTE: Non-local Virginia Tech EmplOyees as well as 2007 spring and summer graduates may
also pick up their orders on Thursday, September 6th, at Cassell Coliseum (concourse area) from 8:00am to
6:00pm.
Ticket orderc wlLL NoT be available at the Lane Stadium on the day of th_e concert! Due to limited
parking, we suggest you walk or use ttre tiiniit, do not drive to Squires Student Genter or, Cassell
Coliseum.
lf you have additional questions please contact the UUSA Ticket Office in Squires at (540) 231-5615 or visit
www.vt. ed u/concert reg arding ticket pick-up FAQ.
Further details about ,,A Concert For Virginia Tech" are available at:
http ://www.vt. ed u/concertE-mail: [email protected]: 1-800-533-1144
The deadline to claim your tickets from Musictoday.com will be Noon, August 27'
91312007
[email protected],8l20l07 PM -0400. Assistance for Facul in Returning Students
Date: Mon' 20 Aug 2007 L3:58:35 -0400From: flynncevt. eduSubject: Assistance for Faculty in Returning StudentsTo: Multiple recipients <LrsTsERV€LISTSERV-VT.EDU>X-Junkmail-status : score=10/50, host=dagger.cc.vt.edux-Junkmail-sD-Raw : score=unknown,
As \^re prepare for classes to resume on Mondayr I would like to sharesome thoughts and resources with you. I have had the opportunity tomeet trith a number of departments and have had discussions with a nurnber
of you individuallY.
one of the first concerns that faculty have presented is the worry thatone of the physically injured may be in class and a need to handle thisin a sensitive manner - a concern that is very apPropriate. I thought Iwould address this by making several poj-nts.
* rn addition to the students who were physically injured inNorris HaII, there are a larger number of students who were present inthe buil_ding who may have been psychologically traumatized. Each ofthese students, in addition to the deceased students and faculty, arepart of a larger social network of family, friends, and groups r €.9'sororities and fraternities, corp of cadets, etc, who may still be
struggling with the aftereffects of trauma. As you begin class, I thinkit is reasonable to expect that some of your class will deal with theeffects and memories of trauma.
The students who have had physical and psycholoqical injuriesfrom being in Norris or in West AJ have been contacted over the sununer
by several offices on campus including the Assistant Vice President forstudent Affairs, Richard Ferraro. several meetings are scheduled withthese students over the vreekend and early next week to assess theirneeds and coDcerns,
If a student needs accommodations in the classroom, thoserequests should be funneled through Services for Students \"tithDisabilities. Dr. Susan Angle and her staff will do the necessarydocumentation and then conmunicate the student needs to the faculty.Dr. ]\ngle does not specify the nature of the disability j-n hercommunications. Each student has the right to not disclose theirhistory or disability but may do so with individual faculty members ifthey wish.
antic ipatedindividual Iy
Faculty may ask in their syllabus that any student withneeds that may affect their classroom performance to speakwith the faculty member.we kno$r that each and every facuLty member wants to be sensitive
A second concern that I have discussed with the faculty is how to begin
each class including the issue of how much time in class to devote to
discussion of the tragedy of April 16th' I know that each of you was
sensitivetothisissuewhenclassesresumedonApril23rd.Idothinkit is appropriate to address the tragedy at the beginning of the
semester' if only to say that this is the beginning of Tech's recovery
as we get underway. If you have been affected by the loss of students
and colleagues' I oo thint< that it is appropriate to share at a levellvith which you are comfortable. Not acknowledging the tragedy may be
akin to ignoring the pink elephant in the classroom' I have attached a
handout that may be h;lpful I ',DeaLing vrith the Aftermath of rragedy inthe classroom. " This article was developed by Dr. Joan whitneytDirector of counsel]ng Services at Viltanova, and is used with her
permission.
Thirdly, each of us is more sensitized to dealing vttith students who may
be disruptive or perceived as threateninq at some level' I have
attacheJ the fotlowing document that may help you think through how todeal$'iththeprocess:RespondingtoDisruptiveorThreateningstudentBehavior: A Guide for Facu1ty. It can also be found on l-ine at:http://www.dos.vt.edu/dosresources.htn. Dr zenobia Hikes' Vicepresident for student Affairs, has organized three presentations to dealwith this topic that will- be open to all faculty and staff; in additionto Dr. Hikes, Tom Brown' Dean of Students and I will present' The
and to not draw any unwanted attention to them as they
Burrus s
Graduate Life
craduate Life
Fourth, we wiII have extended hours durinq thefirst week from 8:00 a.m. until 9:00 p.m. Students do not need an
appointment this week; they can call- ahead or stop by Mccomas 240 for an
appointment with a counselor. I would Like to also take thisopportunity to inform you of a very welcome addition to my staff in thepl."on of Joseph Freiben' M.D., our full-tine psychiatrist who ioinsVicki Arbuckle, Assistant Director for Psychiatry in being able toevaluate the medication needs of our students. If you have concerns
[email protected], 8/20107 1:58 PM -0400, Assistance for Faculty in Returning students 3
about any student ' I have attached a coPy of our brochure: IdentifyingandReferringtheDistressedstudent:AvTcorununityGuide'Thisisalso avail-abIe on our website at:http: / /w!tr,r. ucc . vt. edu/ref erringstudents ' htm ' Please also know that we
are available for consultation durinq work trours at 23L-5557 ' One of
the counselors is also on-call 24 hours a day, 365 days a year'
Finally, I hope that each of you will resume the year havinq had some
timetocareforyourselfandyourlovedones.ourconrnunitycontinuestogrievethelossoffamilyrfriends,colleagues,andstudents'Ifyouneecl any resources for yourself, please utilize the services offered by
Va1ueoptions, our nar piovider, accessibl-e at 865-725-0602 - this number
can be called 24 hours a day, seven days a week' My best to each ofyou as the semester begins,
I
tr
christopher FLynn, Ph-D.Director, cook counseling center240 Mccomas HaII540-231-655
Thanks so much for your help. Attachments are above, text below. I would like to send to each faculty member if we could -and a copy to me as well. Thanks !
Dear Faculty:
As we prepare for classes to resume on Monday, I would like to share some thoughts and resources with you. I have had the
opportunity to meet with a number of departments and have had discussions with a number of you individually'
One of the first concerns that faculty have presented is the worry that one of the physically injured may be in class and a need to
handle this in a sensirive manner - a concern that is very appropriate. I thought I would address this by making several points.
r In addition to the students who were physically injured in Norris Ilall, there are a larger number of students who were
present in the building who may havi been psychologically traumatized, Each of these students, in addition to the
beceased students and faculty, are part of a larger social network of family, friends, and groups, e.g. sororities and
frarernities, Corp of Cadets, itc, who may still be struggling with the aftereffects of trauma- As you begin class, I. think it is reasonable to expect that some ofyour class will deal with the effects and memories of trauma.
. The students who have had physicat and psychological injuries from being in Nonis or in West AJ have been
contacted over the sumrer by several offices on calq)us including the Assistant Vicepresident for Student Affairs, Richard Ferraro. several neetings are scheduled vtithlhese students over the weekend and early next week to assess their needs and concerns.
. If a student needs accommodations in the classroom, those requests should be funneled through Services forStudents with Disabilities. Dr, Susan Angle and her staff will do the necessary documentation and then communicate
rhe student needs to the faculty. Dr. Angle does not specify the nature of the disability in her communications. Each
student has the right ro not disclose theii history or disability but may do so with individual faculty members ifthey wish.
r Faculg may ask in their syllabus that any student with anticipated needs that may affect their classroom performance
to speak individually with the faculty member.. We know that each and every faculty member wants to be sensitive to these students and to not draw any unwanted
attention to them as they reintegrate into our community.
A second concern that I have discussed with the iaculty is how to begin each class including the issue of how much time in class to
devote to discussion of the tragedy of April l6th. I know that each of you was sensitive to this issue when classes resumed on April23rd. I do think it is appropriate io addiess the tragedy at the beginning of the semester, if only to say that this is the beginning of
p.m. Burruss AuditoriumGraduate Life center ltultlPu4bEe Roottl
Graduate Life center Auditorium
Fourtr, the counseling center will be open on sunday during the dedication of the [ernorial ' we will have
extended hours during the first vteek from 8:00 a'm' until 9300 P'm' students do not need an
appointlEnt this \reek i they can call ahead or stoP by Mccomas 240 for an appointnent with a counselor'
I lrould like to also take this oPportunity to infonn you of a very welcone addition to my staff in the
p€rsonofJosephFreiben'M.D.,ourfurr_tjrrepsychiatristwhojoinsvickiArbuckle,AssistantDirector for Psychiatry in being able to evaluate the nedication needs of our students ' If you have
concerns about any student, r have attached a copy of our brochure: rdentifying and Referring xhe
Distressedstldent:A|rlcomnunityGuide.Thisisa]-soavailableonourwebsiteat|http://wtew.ucc.vL.e du/referringstudents. htm. Please also know that we are available for consultation
during work hours at 23L-6557. One of the counselOrs iS also on-call 24 houls a day, 365 days a year'
Finally, I hope that each of you will resume the year having had some time to care for yourself and your loved ones' our community
"oniiri,i". to grieve the loss-of family, friends, colleagues, ind students. If you need any resources for yourself, please utilize the
services offeid by Valueoptions, oui gep piovider,-accessible at 866-725-0602 - this number can be called 24 hours a day, seven
days a week. My best to each of you as the semester begins,
L tt# b5hldlrc|ssiofl. of thl t{rcl!,r' .nd th l ildG lo a|r$llo'ltOdFn lh* d;ri:l,sridn 91i1.is rrttti s1u{L.tils s:},ir't qurdi'rn3 sbg',t rtt'it ffiJtlly hsf€md' snil'thb$$9"lorrre,cc|Jil:' leog|c ijlE |l|{t? $]|.trUIirL-|{,Ji.;cusirrg '[g.t5,. l|t:1.1 1er:IittJa' l,.l iIr l*cl Ll r||af fitrc.{;llllriErc lDi {, L*iEl r,:' :.rrJ pI [ir": /'.'let [r ':r.: lrs$e l:icn t&:lirngad, 5tJ*n ut lrl lhift lh€ {tr*lfrF||'1 r.t. t i: I'l : hl ril g p L-- : i I I i) J l Li F I r l: l 1 :il I ii I I r' I !- L'ilt'
4- lfi.ta, dudadr. to shtt* afiotlo€l' pc|lonrl ftrFo'siry:ru rnlgll 16ad olt 1,,. ::;.r,1iirg r:..r.Frirl! ii.e: .Dfierr I ii t..lp,ff {D lhg6 tnrtr a r 6;n6lhng il#nitttiljtd hEAlh.'l, olllr..- ::.,-.rr:[i jr',:: nu. irlurrl l i]l,irrrr:r': ll ! r'irlll'r L rl !l |.rhzaAlfi lli'r rir:'lg€ 6f
hxtrft65l Gd loffie{irfa sdclr'.ltjari.e f ItESltLll 6vl't{s. I lrould be graicfit l!, f,rbsr:?tr I }t'u ilc rlhulo rlpre-'
s- t tlratr$E bigtrr "drbrohltr trL|'fiuil rff to fa|tr to ! trrgstf" lt b urttul to e nnfit !!!fmrft p,ccon afr'| ullh *trt*r lr r rrXqul fry' rnf tlft la lE {tlg}rt urtF lD rH(il
8- 8a P.ttprrad for blsrtiingiriln?r"Jpru gro uF.:irt, th't dlrn hnfi bf B6f, .dri h blsft*. Etar irfl)'" thl! L s displror. 6|{ olp:1'-1sf .'lt 19 S WSy tl Coprntl. TttE iile6 13 It1!l. ir t:::l.eC,nr ,lirJ corr':,!hhq ',rf u,r'.J, lhsfi f Li':urE hEgdlct e'nL'e:r.ricled try tlLir:g tl:ingu'fir;tll-' lf lhe di:::r,!!iL geD -:lr':uh'"ri!:t :lrrrtrlr-l' i'l i3 ir"rlhl bF. trg!'l'-lb sAyIr,,,:: .l,re L,ein t..-r,-isirrg Lr oilr reta af rrrgr ririd 6brna, snd lltsl t rrul unur;gl. lt rrtrJt{ br llte{l tn
l,.r . rliiLJl ,rul l:r'. 1.'
T. I l1 noniiil lof proPh lu aa{t tn rt4tllralblf otrrhy th6 trtgGdy {}ccufiGd
Ey r.lrcler',1;r|rJir.r.tr wt fiocf, to re!rj!rr-c nuruel,,ti lhtl ! gimilg: r,'',ttrl l:rtrlC L-: prr''rnl*d in lfit lUlxaG-
For additiona] counseling support for students please contact cook counseling center
at 23L-6557 or 23L-6444 after hours. For additional counseling support for faculty or
staff, prease contact Employee Relations at 231'7772'
counseling and support Resources for Faculty and Staff
Eom Brown r Dean of Studentsr and Christopher Flynn' Director of Cook Counseling
center, wil-I be offering a series of seminars on ,,rdentifying and Referring the
Distressedstudent&tentativelyscheduledforwednesday,sePt.5from4toSp.m.'Thursday, Sept. 6 from 6 to 7:30 p'm', and Monday t Sept' l-0 from 7:30 to 9 a'm'
Registration is not required. rarlicipation is open to everyone the virginia Tech
community. Locatj.ons to be announced'
The center for Excellence j.n undergraduate Teaching is sponsoring a workshop on
Thursday, August 30 on ,, Pathttays to Resilience ^ From surviving to Thrivingt"' The
workshop will- be l-ed by t\^to clinical psychologists from Jarnes Madison university'sessions will be held from 9 a.m. to noon and frorn 2 to 5 p'm' at The Inn at virginiaTech and skerton conference center. To register, visit wlew.ceut.vt.edu. Registrationis open to faculty and staff
Faculty, staff, and dependents covered by virginia Tech health insurance always have
full access to counseling referral through valueoPtions, our EAP provider' call866-725-0602anytimer24hoursadayrTdaysaweek'cal'lerswillbereferledtoaIocal counselor for an appointment.
counselors are available to meet with departments and workgroups at their offices or
other convenient locations by appointment ^ contact 231-7772 to request thiS service'
Counseling Resources for Students
cook counseling center, Mccomas HaIl (231-6557): There is no charge for counse].ing
services for graduate and undergraduate students. rndividuar and grouP psychotherapy
services are avairable. croups are forming for students coping with trauma; call for
[email protected], 8/17107 1:34 PM -0400, Counseling and Support Informatio 2
information. The after hours emergency number is 23I-6444.
web Resources
Additional resources and information for the university community are available athttp: / /www. virginiatech. healthandoerformancesolut.ions . net / andvrww. hr. vt , edu/ supportresources . Additional resources and information for students areavailabl-e at ww\^r. ucc . vt . edu.
Other Counseling Resources
Mental Health Association of the New River Valley (540-951-4990) Provides referralsto local counselors (no student services ). Ne9, River Valley Community services Board(540-96I-8421 , no student services). PsychologicaJ- Services, Department of esychology(540-231-6914) provided non-emergency counsel ingltherapy to students and to faculty,staff and/or farnily members (there is a fee for service). Family Therapy Center,Human Development Department (540-23I-7201) provides non-emergency services tostudents, faculty, and staff (there is a fee for service).
Upcoming Events for Enpl-oyees
The annual ConnonHealth and Benefit Fair wilL be held wednesday, october 31 from 10
a.m. to 2 p.m. at Squires Student Center in the Cormonwealth Ballroom. In addition tovendor,s booths, there wil-l- be wellness and stress management seminars. Watch forinformation coming in early fa1I.
For more information contact Human Reaources and Benefits(231-9331 or www.hr.vt.edu);Employee Relations (231-7'172); work/Life Resources (23L-32L3 or www.worklife.vt.edu);ADA Services (231-4638); Cook Counseling Center (23I-6557 or 23L-6444 after hours) iDean of Students office (23L-3787 ); office of Recovery and support (231-0062)iVirginia tech Police Tip Line (231-6411).
Sent: Friday, December2l ,2007 8:34AMTo: Hincker, Larry; Evans, Susan
Subject: RE: Soon{o-be-Dept of peace
fve .certainly been watching it...this portrayal of the Peace Center as the lead piece helps us with a significant core group offamilies.
From: W NewsSent Fri 2007-12-21 08:L9
Page I of2
Dean, Wanda Hankins
From: Flynn, Chris
Sent: Thursday, August09, 2007 8:26 AM
To: Dean, Wanda Hankins
Subject: FW: Resources Bulletin update
FYI
Christopher Flynn, Ph.D.Director, Cook Counseling CenterVirginia Tech540-231-6557 (office)540-231-2104 (tax\
CONFIDENTIALITY NOTICE: This electronic email, including any attachments, is for the sole use ofthe intended recipient(s) and may contain confidential and privileged information. Any unauthorizedreview, use, disclosure, or distribution is prohibited. If you received this electronic email and are not theintended recipient, please contact the sender by phone or by eleckonic email reply and destroy all copies
of the original message.
----Original Message----From: Burton, PatriciaSenE Wednesday, August 08,2007 5:46 PM
I have spoken with Chris and learned the following:
o Cook Counseling will be staffing a tent on the Drillfield and a drop in center at Squires on Sunday, Monday , - .
and Tuesday (5119,8120 & 8121\. Chris indicates VO folks are welcome to join the Cook folks. We will
take him up on that!
o Tom Brown and Chris Flynn will be doing a seminar on ldentifying And Referring The Distressed Studenttentatively scheduled for 9/5 from 4:00 - 6:00 PM, 9/6 from 6:00 - 7:30 PM and 9/10 from 7:30 - 9:00 PM.
o Chris will be re-sending to faculty materials (related to discussions in the classroom) that the counseling
center pulled together in the spring.
r TerryWildman,withCEUT,will bedoingbrownbaglunchesforfaculty. Topicwill bePTSD. Weneedadditional information on this for the resource bulletin.
Theresa and lwill work on getting specific information on the CEUT programs.
Theresa and lwill workwith Engineering, English, Foreign Languages, HFNE, Horticulture, Pamplin, AlumniRelations, the Registrar, Biology and Ag Econ to learn whether they feelthe need to have a compassionateloiterer nearby on 8/20. We already know that Engineering wants somebody in Norris for at least the first 2 daysof classes and wants to discuss coverage for the alternate lab sites. Theresa and I will also work with VO to getstaff in place for the venues that we identify.
|nthemeetingwithRobinConaway,DougandLindathisafternoonwediscussedinc|udinginformationaboutthewellness programming for the Benefits Fair in October in the resource flyer that goes out. Theresa and I willcoordinate with Robin to figure out how that information needs to be worded.
Theresa and I will check with Shiffert to see what information about student wellness programs we might include
8^012007
Page 2 of 2
h
in the bulletin.
Our current target for getting the flyer ready to "blast' is the first of next week.
Pat
Pat BurtonEmployee Relations ManagerDepartment of Human ResourcesSouthgate Center, Sdite 179Blacksburg, VA 24061Phone 540-231-5303Fax [email protected]
I8tr0t2007
Stump, Shannon
From:Sent:Cc:Subjec{:
---Original Message---From: President of Virginia TechSent: Wednesday, May 09, 2007 5:07 PM
MEMORANDUM
Sanders, KathyWednesday, May 09, 2007 5:09 PMSmith. SandraTo DDDH: Message from Dr. Steger: Internal Review of April
IGINAL I
F TO:
FROM:
DATE:
Deans, Directors, Department Heads
Charles W. Steger
May 9, 2007
;
SUBJECT: Internal Review of April 16,2007 Events
Recent weeks have been devoted to providing support to those families who lost loved ones and
those who were injured during the tragedy of April 16th. We have also focused considerable effort onpreparing the University Community for Commencement on May 11th and 12th.
Now we must also give aftention to examining what occurred and sharing what we learn with others
so that we can do what is possible to avoid such incidents in the future. My purpose in writing is to
advise you as to what is aiready underway, as well as what will be initiated to insure a complete and
thorough review.
As outlined in our Emergency Response Plan, two groups have been operating. The first is the
Emergency Policy Group. lt was convened as soon as we were notified of the incident in Ambler
Johnston Hall. lt continues to meet on almost a daily basis to consider policy questions from tuition
refunds to support for families, etc.
The second is the Emergency Response Resources Group. This group provides support foremergency operations, iddresses the safety and welfare of students, employees, and visitors and
assures, as best possible, the continuity and timely resumption of university operations. lt, too,
continues to meet on a regular basis.
The following reports are being generated:
As is outlined in our plan, two Incident Review Reports are being prepared. One for the events in
Ambler Johnston Hail and one for the events in Norris Hall. Mr. Hyatt is coordinating the preparation
of these documents. Each of these reports examines how the university responded to the events and
what lessons can be learned for the future.
Hincker
From:Sent:To:
Cc:Subject:
lm portance:
O'Rourke, KimFriday, May 25,2007 6:49 PMNelson, Ed; Puri, lshwar; Hurst, Z. Scott; Elvey, Wlliam; Wlkes' Lisa; Hanna, Dixon; Hincker,
ln addition to receiving a number of letters, President Steger has met with Dean Benson, members of the ESM
faculty, and others to solicit views on how to proceed with regard to Norris Hall.
Some of you may be aware, while others will learn from this note, that President Steger would like a "Norris
Hall Transition lvlanagement Committee" to develop a plan to re-occupy Norris Hall. As you surely suspect,you are receiving this note because you are being asked to serve on this committee by virtue of theperspective that you bring. The plan is to be COMPLETED one week from today-Friday, June 1-so that
implementation can begin the following week, after the BOV meets. Needless to say, it is premature todiscuss the re-occupation of Norris Hall publicly. Please treat the establishment of this committee andyour work as confidential.
My role is to constitute the committee, convene the committee, and facilitate the work of the committee toensure that a comprehensive plan is completed by June 4. President Steger is out of town and will not return
until June 5. At the first meeting, I will also share with you the recommendations that Dr. Steger will make to
the BOV regarding the future use of Norris Hall, but I do not want to pui this in an e-mail note.
There may be a few others you want to include as resource persons, but we need to keep the commiftee small
and nimble. There will be less than four days to produce a plan that is comprehensive, yet succinct.
Among the factors to be considered in this plan are:
- Media access (which means we have to make sure all families who wish to do so have had the opportunity
to tour the building)
- Safety inspections
- Securing sensitive areas
- lD of those entering the building
- What ongoing security measures should be implemented?
,.: , ,: l!c!4iAlt*1i1Bu.
Subiect:Location:
Start:End:
Recurrence:
Press Conference re: Norris HallDrillfield Room, The Inn
ChristopherSubjectl Impoftant: Wash Post/Va Tech Relatives CriticismImportance: High
This story in today's Washington Post (which apparently Larry was interviewed for last night) is of real
concem -- the first genuine contrarian wave against VT from the families. It's on the front of the Metro
section, not the A section, but it will probably increase attendance at the hearing today. I'd definitelyvalue Gary and Penny's input on best media strategy for today's hearing.
This sets us a potentially dicey dynamic between the family members at the VTs representatives at the
hearing. The VT reps are likely to get questions from media early in the event even if they (the VT reps)
plan to leave right after their testimony; and if they are no longer there when the statement is presented,
it may appear they were trying to dodge the families. Somehow VT needs to be available to media to
build on Larry's comments on how the Hokie Spirit Fund money was raised and what has beerVis
being done with the money. But at the sametime, we want to avoid being perceived as "debating" the
family members (I think Larry did a nice job of this in print).
Either one of the testifiing VT reps needs to be prepared to deal with this issue with the media or there
should be a written statement available -- or both, since the VT reps will be gone in the aftemoon when
it looks like the family's statement will be presented (though I wonder if that will get moved up). Ishould be arriving at about 8:30 and would be glad to work with your reps to prepare them.
If folks are available we could also do a conf call on this ASAP this morning.
z. n 1 t1^r|1..{.4&1s;.*+r'afri*X*ijlh!.-. * . -, ... .: ' , . .: ,tbl&;dr ,lr]fNill:iliir&eririi$jd.i
Frpm:ientlfotCG:Subiect:
Mc€oy, LenwoodMonday, May 14,[email protected]'Rourke, KimFW: Presentation
I guess my nemory was better than I thought. See Phil's follow-up note below..-
:::-::":1:"!l -!1" Tir:.inrerest is in how cho's various professors and fe1low srudents:?:::d.:.1_li:g" about .hirn, how the u.,i""r"iiy-";;-;;-;":-;;;";;i"5i:n:"i:,:::-:i;::;-::l :$:.':::'.i;":"il;'::;I.T: 3:":";""::";:i:":"":3::":,:l:;: ::i;:i ::"::;:.:::,::_lri:::- i1;9";-"il:*3#.;";i: ?:.::":"'l"i"::.::ii,llg3,.ix,::?:"::i:::::.':,tf,3 :::ri::l::-l'j::::;,^i"";;;;;;"';;; ::;fi ;: :::"';":ill'ii'inln;,i::::'ii::B:':"::".:; :i:=il::::".^H:l:,::.t.-Ji"I"""";;";";.;";;.i"i.ll""liliiJl..l: IX|II";r^il!on doors of c.Iassrooms, communication ;;;-""
vvrraL rsuuraty was aval-Lable in terms of focksorher measu.;;-;";;ii"ve r hcar^ rrr ,.,-_ :l:i {", faculty for an emergency, etc and some::ffi:"T::ii:::. ,. o.rrui," r n"".i-fi-;".,:i#"ii'. jiili.I.'i;o::":*Ei3il!I;,
D Then there is what wa.q .lc'na rtrr-.; -^ ru _
:i;!.ii.!:.;*l;*:,::i.;i;ii'*il::ii:i"ir"itti:.?ti, n;x..*;.i";::.;i:".fi::iiff it :::l
The 'finaf portion would^discuss the ,*ug1:r" and longer term steps the university (and::'"';ff:l"l"iiol'rl"ij"';r:;:;::jr::;if*t=ir ,9.*^oI
-io'iiu.-"r.,oru ,.,.,i,,u,"ii"-co"',,,,,,ty;spot? q .Er-Les or outstanding moves. Were they all ttrought up on the
i:l:ij1ir""s there a university emergency or disaster plan , and was ir used at aII?
Michaci Eirl, RN, BS, Director of Emergency Department'
Montgomery Regional HosPital
3:00 p.m. Public Comments
4:oo p.m. Adjourn
Note: This meeting is open for media coverage' but th9 panel will not be taking questions while' in session. Media Logistics at Virginia Tech in advance of May 21':
Larry Hincker or Mark Owczarski (540) 231'5396
E 11 n l't^r\n &
Il/*ft2""'eil/6^/-
From:Sent:fo:Cc:Subject:
Hincker, LarrySunday, August 12,20Q7 1:20PMMcCoy, Lenwood;'[email protected]'Heidbreder, KayRE: Police authority to disseminate warnings
have the codes to send emergency notifications via email, phone mail,do this from anywhere. on more than one occasion Mark and I have sentIocations. Another member of my team, Mike Dame, now has this
;
Philper Lenwood's request, fet me try to respond, First, I think your question needs parsingr.Authority and capability are two different things.
Itr
r
I and Mark Owczarskior the web. we canmessages from remotecapability too.
^^ G^- 5,1+r-,^*ir' r can and do often send notifications based on direction from thef.'5 IU! auLrrv!ruJ, f ,
pofice. We did iiris auring the Morva incident and have for other incidents in the pastThus, they always have the authorlty.
always reachable and can send energency messagesI have recommended that WendelL or his designeeFinally, Although Mark, Mike' and f are
essentially from anywhere in the world'also be provided the codes as a backup.
Larry HinckerAssociate Vice PresidentUniversity RelationsVirginia Tech314 Burruss HaI I3lacksburg, VA 24 061540 23L 5396hincker0vt. edu
visirors and assures, as best possibre, ';t";;";i;;ity and timely resurnption of univers:-ty
operations.;i;-;;;; ;"ntinues to meet on a resurar basis'
The following rePorEs are being generateds
As is outlined in our plan, two Incident Review Reports are being prepar.ed'-- one for the
events in Arnbler 'onnuior
itall and orl" ioi-til. ..'.r,t" in Norris ia1l' Mr ' Hyatt is
coordinating the preparation of these -di""*""i". Each of these reports examines how the
universityresponded-totheevents.'''a"n"tlessonscanbelearnedforthefuture.TheCorunissionseslablishedbyPresidentBuShandGovernorKainewillconsidermanyofthese issues rrom .-;i;!;-;"a National ;';i;;.;;;"o""!ll:,. certainrv we recosnize that
there are many other aspects of university poficie!. operations and i-nfrastructure ' which
must be examined carefully. As we reflect tn the lessons of the Morva j-ncident' there was
a substanti"t "^oorri-ii-.i" ir'rior*ation ii-ciicuration' This misinformation resulted in
emergency evacuatioi oi bui-rainqs rhat ;;"i;-;;;. placed peoole in harm's way' our
efforts wirr focus """*i"i.i"in! panic t"iii" i.proiy pto"iaiitq accurate information to the
universitY communitY '
As a result' we have established the foLlowing working gT:tp" who willexamine these r-ssue" ;;;;t;t perspective ot irte university' The
purpose is to_ look '-at- sirenqtni anb weaknesses of our existing syst ens / infrastructure and
how they may be ,^pio"!a- oi'iugmented to address emergency -"iiotiiottt that might arise in
These three working groups will begin no laterii"ii*i"utv reporti no later than August l5th';;;-;;;-i; iearn about the strensths and areasfron this, we can take steps to make our campus
than TuesdaY, MaY 15, and Provide rL :-prior to the beginning of schoor' rt r-u'for improvement of our existing systems'safer in the future '
Your cooperation and input to this effort would be much appreciated'
/ sws
c;ci Virginia Tech Board of VisitorsPreiident ' s Academic Council
"ir*g"s have been made to the agenda we sent last night. Please-refer to the attached agenda and
delete the pievious oo". fr"" yo" aniie in Richmond on Tiursday, please plll into the Capitol from
gth street and check *itrt *r. ifi"", in the little guard shack. The officer will help you with parking'
Also included are driving directions to the Virginia State Police Headquarters building where the
\il;d".rd"y, M;y 9th b#fing wiU be held at 4IOO p.m" If you have not done so already, please let us
know if you plan to attend that briefing.
? t.t t^ l\d.t
REVISED Agenda
Thank You.
Hollis StambaughDeputy Project Director..First Public Meeting of Govemor Kaine.doe> <<Directions to Virginia state Police'pdf:>
Page2 of2
Page I ofl
Hincket Larry
FtPm: Fornash, Laura
Sent: WednesdaY, MaY 09, 2007 11:27 AM
To: Fomash, Launa; Hincker' Larry; O'Rourke' Kim
& Gc: Smith, Sandna; Hagen, Nancy; Byers' Ralph
F Subiect RE: Plan brTomorrow Moming-Update
Per Sandy some updates to the plan tomorrow-ft.
F 9:15-9:30 a.m. Nancy picks up President Steger, Larry Hincker, and Offtcer Reece from airport
*. g..4S-10:00 a.m. Nancy drops everyone off at the GAB Building. Laura to meet group in front of GAB to take to 4s
f floor holding area.E$ 10:30 a.m. Commission Meeting Starts€ovemor Kaine to open
10:45 a.m. President Steger scheduled to speak
10:55 a.m. president Steger, Larry Hincker, and Officer Reece depart the building. Ngn-cy Jo pr.ck.y.p
everyone on tie side 6tthe eng and transport to the Commonwealth Club for lunch. (Nancy to
join for lunch)
12..45 p.m. Nancy transports President Steger, Larry Hincker, and Officer Reece to the airport
From: Fornash, Laura
SenE WednesdaY, MaY 09'2007 10:24 AM
To: Hincker, Larry; O'Rourkq Kim
Ce Smith, Sandn; Hagen, Nancy; Byers, Ralph
Subfect Plan for Tomonow Morning
Larry,
As we discussed yesterday afternoon-here is our plan for tomorrow-
Call Nancy when you are approaching the office (804) 786-8110. She can meet y_ou,.out front of the office with
your ."r "hO
drivd you to th; cAB. Y6u will have io eirter the General Assembly Byilglg-llg:qh1he main
6ntrance which inciudes going through security. Some guards let you through if you show your HoKle Passpon
instead of going through the metal detectors. I will be waiting for you there'
We will go to a conference room on the 4ft floor to wait. We can then use the stairwell to go down to the first floor
and enter the meeting room (House Room D) from the stairwell.
After the president speaks (approximately at 10:55), we will exit the meeting ro_om and use a side exit(beside the
room) to leave the UuitOing.'Nidncy will hive the caiwaiting foryol beside the General Assembly Building. She
can either bring you back to the offce or you can depart for the airport from there.
Please let me know if you need anything else on this end. See you tomorrow morning.
Laura
Hincker, Larry
From: Fornash, Laura
Sent: Wednesday, May 09, 2OO7 10:24 AM
To: Hincker, Larry; O'Rourke, Kim
Cc: Smith, Sandra; Hagen, Nancy; Byers, Ralph
Subject: Plan for Tomorrow Morning
Larry,
As we discussed yesterday afternoon-here is our plan for tomorrow-
Gall Nancy when you are approaching the office (804) 786-81 10. She can meet you out front of the office withyour car ahd drivd you to the GAB. You will have to enter the General Assembly Building through the main
bntrance which inciudes going through security, Some guards let you through if you show your Hokie Passportinstead of going through the metal detectors. I will be waiting for you there.
We will go to a conference room on the 4th floor to wait. We can then use the stairwell to go down to the first floor
and enter the meeting room (House Room D) from the stairwell.
After the President speaks (approximately at 10:55), we will exit the meeting room and use a side exit (beside theroom) to leave the building. Nancy will have the car waiting for you beside the General Assembly Building. She
can either bring you back to the office or you can depart for the airport from there.
Please let me know if you need anything else on this end. See you tomorrow moming.
Laura
Ferraro, Richard, 6/6107 3:24 PM -0400,
rill
ft
Date: Wed, 06 Jun 2007 15:24:08 -0400From: "Ferraro, Richard" <rferraroevt, edu>To: David Ford <fordd0vt. edu>Cc: "Bonner, Cynthia" <cbonner@vt. edu>Thread-index : AceocEEFuiRe6vnHsx2Hnq8brnuQt il==x-Junkmail-Status : score=10/50, host=steiner. cc.vt.edux-Junkmail-sD-Ra\^t : score=unkno\,/n,
In speaking with Wanda Dean today, she reminded me that the University intends to pay the tuition and fees of returning
stucients t;111, if those students had been physically injured in Norris Hall on 4116. I understand that this arrangement will
apply for the 2007-08 academic year.
I think this is a very kind and generous provision. I gather the motivation is this: since physically injured students maywell have substantial medical bills or other related costs, the University has determined to use some moneys from the Hokie
Spirit Fund, in order to provide meaningful relief with respect to the cost of education.
I wanted to bring up one point which may follow. I expect some persons may ask if similar largess can be obtained if an
individual sustained an emotional injury.
In dealing with emotional injury there may be some cases which approximate rather closely the circumstance of thephysicall! injured student, whiie others will be substantially different. Let me illustrate the range: on one hand there may be
ifre person who played dead and lay for a time between dead bodies before escaping the carnage; and on the other there
may be the person who was nol at the site at all but was emotionally very upset by losing a good friend.
I am nol sure thal either of the illustrated cases would obtain special scholarship support, but I expect the first person
might well want to make a claim and have his/her case considered.
I wanted to drop you a note to anticipate this point, since it may be of some use to consider such contingencies.
original-recipient: rfc822 ifordd€vt,eduX-originalArrivalTime: 30 May 2007 15:45:08.0178 (UTC)
FILETIME= [ 7FF20320:0lc7A2D1 I
ip=r94.82.160.18 '
Jim. et al.
ljust spoke with Charles, and he approves of your recommendation to use $3.2 million to add $100,000 toeach of the 32 funds set up in victims' names.
Kim
Kim O'Rourke
Chief of StaffOffice of the President210 Bunuss (0131)
1-6232 - phone
14265 - lax
oro u rke k@ e x c h a ng e. vt. e d u
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From: Hyatt, JamesSent: Wednesday, May 30,To: Steger, CharlesCc: Smoot, Ray; Flanagan,Subject: Hokie Spirit Fund
Charles
2007 9:30 AM
Elizabeth; Ford, David
I just met with Ray, Betsy and David Ford wilh regard to support for the families of the faculty and graduate student killed inNorris Hall. During the course of this discussion the Hokie Spirit Fund came up. The Hokie Spirit Fund currently stands at $5 Million. lt is our collective recommendation that we use $3.2 Million of this to add $ 100,000 to each of the 32 funds setup in the victims names for scholarships and fellowships. This action would allow us to award financial assistance toincoming students for this fall. lt would also address inquiries we are currently receiving as to the use of these funds.Please let me know if you concur with this recommendation and we will initiate the appropriate action.
Jim
James A. HyattExecutive Vice President & Chief Operating OfficerVirginia Tech210-B Burruss HallBlacksburg, VA 2406'l-0148Phone: (540) 231-6235Fax: (540) 2314265
' TO: Mark McNameeJim HyattRay SmootBetsY FlanaganDwight SheltonWendell Flinchum
r [:il,J;il3i:?"'Ralph ByersTerriMitchell
' Donna RatcliffeLenwood McCoYTom BrownLisa \MlkesEllen Plummer
On behalf of President Steger, I am writing to invite you to a meeting with Kenneth Feinberg, an
attoiney who was Special illaster of the Federal September 11 Victims Compensation Fund. and is
author of lMat is Lie Worth? The meeting will be this Friday, June22, from 2:00 to approximately 5:00
o.m. in the President's Board Room. We have also invited back Mary Vail Ware, Direstor of the Virginia
Crimininal lnjuries Compensation Fund, to join in the discussion.
Mr. Feinberg has offered to assist us in any way that he can. The purpose of this meeting is for Mr.
Feinberg tolhare with us his experience and lessons learned from the 9/1 1 fund as well as other cases
with wh'rch he's been involved (e.g., Agent Orange) and to seek his input on matters such as our
communications with victims oi tnl npiit 16 tragedy, administration of the Hokie Spirit Fund, and similar
matters.
We have ordered several copies of Wat is Life Worth? and will loan them on a first-come, first-served
basis'
611912007
(r --\- -+Af,a'l-r,
can also let Teresa know if you wish to borrow the book.
InanKs,' Kim
Gail WilliamsAdministrative Assistant to Mark McNameeUniversity Provost and Vice President for Academic Affairs210 Burruss HallVirginia TechPhone (540) 231-6123Fax (540) 231-4265E-mail - Sarlur@vled!
F
6/19i2007
Page2 of2
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Date: Thu, 02 Aug 2OO7 72:20:10 -0400From: "WiIIiams' Gail s." <gailwevt'edu>subjectt office of Recovery and supportTo! "Hughes' Nadine" <hughlsnc@vt ' edu> ' Suzie Karlin <skarl in@vt ' edu> '"o'Rourke, Kim" <orourkek@vt ' edu> r "wright, Teresa" <tewrightovt ' edu> t
To:susannaRinehart<susannar0vt.edu>,Barrysirunons<simmonsb@vt'edu>'candice clemenz <[email protected]), Chris Helms <helmscOvt'edu>'
David Ford <[email protected]>, Ed Spencer <espencerovt ' edu> !Evelyn Ratcliff <eratclifovt.edu>, Jack Dudley <dudleycovt ' edu) ',lerr], Via <viajOvt.edu), John Browder <browder0vt ' edu) 'Karen Sanders <kasandel€vt'edu>, Kim Brown <ksbrownovt ' edu) r
Mary Ann Lewis <rnalewis @vt. edu> ' Mary Marchant <mmarchan@vt ' edu) r
MikeDeisenroth<mpdeisOvt.edu>,Norrinespencer<nspencer@vt'edu>'''Randy crockettevt. edu,. <crockett€vt . edu>, RaY van Dyke <rvandyke@vt. edu>,
Rich oderwald <oderwald@vt. edu>, Ron Daniel <rdaniel @vt ' edu> 'Sheryl BaII <sbal-Igvt - edu>
cc: "Schmolitz, Machell-" <schmltzevt ' edu>
Thread-topic: Agenda- 8/ IO / 07sThread-index: Ac f agPE 3M8 0lTZ 7 iTAKXT owl,y 0egw9==
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