VIRTUAL KICK-OFF MEETING
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June 2020
PART 2 of 3: Preparation Phase – Organization and Clinic Readiness
DIVISION OF POPULATION HEALTH IN COLLABORATION WITH
THE AIMS CENTER
Kick-Off Meeting Series
Review
• Fidelity Assessments have been completed
• June 16th Overview of the CHAMP Study is complete.
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Kick-Off Meeting 1June 16th
CHAMP Overview
Kick-Off Meeting 2June 23rd
Preparation Phase Part 1: Organization and Clinic
Readiness
Kick-Off Meeting 3June 30th
Preparation Phase Part 2: Clinician Training &
Implementation Phase
Agenda
• Preparation Phase Overview – Anna Ratzliff
• OUD Screening – Paul Barry
• Clinic Implementation Readiness – Ashley Heald
• Introduction to the Formative Evaluation – Emily Williams
• Research Readiness – John Fortney
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Preparation Phase
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Month 1 Month 4 Month 7
Cohort 2 Clinic Implementation Readiness
Cohort 2 Clinician Training
Cohort 2 Research ReadinessCohort 1 Research Readiness
Clinic Survey
Fidelity Assessment
Formative Evaluation
Cohort 1 Clinician Training
Month 2 Month 3 Month 5 Month 6 Month 8 Month 9
Cohort 1 Clinic Implementation Readiness
R
Oct 1, 2020
Apr 1, 2021
Provider Survey
Modifications for COVID-19
Research Modifications
• Exploring virtual recruiting and consenting
• Patient surveys available over the phone and via web already
Clinical Modifications
• Virtual screening appendix
• Clinical Trainers will discuss virtual strategies for clinical care
• Clinical Implementation Team will discuss modified workflows
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Meet your AIMS Center Practice Coaches!
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Ashley Heald, MA, CPHQPractice Coach
CHAMP Control Clinics
Paul Barry, MSW, LICSWPractice Coach & Clinical Trainer
CHAMP Intervention Clinics
OUD Screening Toolkit
Using the NIDA-Modified ASSIST (NMA) for CHAMP in your clinic
Toolkit includes:
• NMA basics
• A training guide for medical assistants, front and back office staff
• Examples of patient questions about the NMA with suggested answers
• Strategies for training, testing, and making improvements in OUD screening workflows
• Example depression and OUD screening workflow
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Preparation Phase: Clinic Implementation Readiness Calls
Participants
• Clinic Implementation Team (CIT)
• AIMS Center Practice Coach
Clinic Implementation Readiness Calls
• COHORT 1: 6 bi-weekly calls, 60 minutes each, over 3 months
• COHORT 2: 9 monthly calls, 60 minutes each, over 9 months
Call Format
• Various tasks and activities related to readiness
• Technical assistance for implementing workflows, hiring/training procedures, billing strategies, etc.
• Coaching support for achieving key implementation milestones
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Clinic Implementation Support Calls
Participants
• Clinic Implementation Team (CIT)
• AIMS Center Practice Coach
Clinic Implementation Support Calls
• COHORT 1: 18 monthly calls, 60 minutes each, over 18 months
• COHORT 2: 18 monthly calls, 60 minutes each, over 18 months
Call Format
• Various tasks and activities related to readiness
• Technical assistance for improving workflows through review of the registry, continuous quality improvement strategies, and provision of resources
• Coaching support for achieving and maintaining model fidelity
CONFIDENTIAL – DO NOT DISTRIBUTENext: Emily and her team will talk about the Formative Evaluation
Emily C. Williams, PhDCo-Investigator,
Formative Evaluation Lead
Elizabeth Austin, MPHFormative Evaluation
team member
Elsa Sweek, MSFormative Evaluation
team member
Meet the Formative Evaluation Team!
Formative Evaluation Overview
Goals:
• Understand the experience of CHAMP implementation from the perspective of clinic staff and administrators
• Identify and document implementation barriers and facilitators
• Use data to inform adaptations to CHAMP implementation
Outputs:
• Documentation of clinic perspectives and coaching processes
• Generalizable CHAMP implementation model
Formative Evaluation Activities
The Beginning (Training & Start-up)
The Middle (CHAMP Implementation)
The End (Preparation for Sustainment)
• Clinic characteristics questionnaire (1 per site)
• Provider survey (open to all providers at each site)
• Observation of meetings, trainings, calls, etc. (ongoing)
• 1:1 interview (2-3 representatives per site)
• Clinic characteristics questionnaire (update)
• Provider survey (open to all providers at each site)
Meet the Research Trainers!
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John Fortney, PHD
Evaluation Team Lead
Lori Ferro, MHA, PMP
CHAMP Project Manager
& Research Trainer
Danielle Bohonos, MPH
CHAMP Research Coordinator
& Research Trainer
Research Readiness
Bi-Weekly Research Readiness Calls
• Providing ongoing support for patient eligibility and recruitment
Research Data Collection Training Webinar (REDCap)
• One 60 minute session
• Clinic Lead, BHCMs, and clinic staff that may be involved in data collection
• Training on CHAMP research activities: patient eligibility, registration, adverse event reporting.
Consent Webinar
• One 60 minute session
• Consenters only (BHCMs)
• Learn to perform informed consent procedures per the CHAMP protocol
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Kick-Off Meeting Series
Next Steps
• Clinics will receive their cohort and randomization groups next week
• Discuss Clinician Training and the Implementation Phase at next week’s June 30th Kick-Off Meeting Webinar
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Kick-Off Meeting 1June 16th
CHAMP Overview
Kick-Off Meeting 2June 23rd
Preparation Phase Part 1: Organization and Clinic
Readiness
Kick-Off Meeting 3June 30th
Preparation Phase Part 2: Clinician Training &
Implementation Phase
QUESTIONS?
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