VISION 2020 ACTION PLAN Quarterly Report – April 2017€¦ · VISION 2020 . ACTION PLAN ....

Project Category Project Details Strategy No. 1.1 Plan 1 Plan Owner Jill Ranes / Jill Guerin Completion Year 2016-17

VISION 2020 ACTION PLAN Quarterly Report – April 2017 Strategy: Develop and implement a vertically articulated and horizontally coordinated research-based curriculum.

Specific Result: Develop and implement multi-tiered systems and differentiated instruction to support and challenge all students.

# Action Step Progress Report 1. Research curriculum and instruction

models/programs • 9 personnel trained in WICOR (AVID) strategies-

Aug 2016 • Researching Instructional Leadership philosophies

with ASCD- October 2016 • Begin PLC and researching intervention programs

with JH Target/Inclusion teachers- Nov, Dec 2016 • Visit Frisco ISD Readers and Writers Workshop

Model- Dec 2016 • Research on GT program offerings/best practices

for an inclusionary program- Dec 2016 • Update with Kelly Avritt the CCISD Program list Feb

2017 • Brought in iReady trainer to work with

administrators and campus teams- Feb 2017

2. Incorporate best practices

• Stetson training- Aug, Sept- 2016 • Conducted ASCD book study PD/PLC-

Aug/Sept/Oct/Nov 2016 • Completed TEA PBMAS (sped, ESL-Bilingual, CTE)

and DVM monitoring visit with TEA- Sept 2016 • With ASCD redesigning delivery methods, working

roles, and placements for CCISD Content Coordinators- Fall 2016

• Completed internal program review (sped) with Stetson- Oct 2016

• Establish Best Practice components to incorporate into summer and Aug PD sessions (1.0, 2.0, 3.0)- Jan, Feb 2017

# Action Step Progress Report • Researching and inviting best practice practitioners

to present to CCISD in summer and Aug 2017- Feb 2017

3. Align curriculum vertically and horizontally with our educators

• Summer Scope and Sequence Meeting held with all grade and subject levels to revise each curriculum and sequence to be taught- Summer 2016

• Begin planning with ICs for our summer S&S sessions- Address need to increase to full day- Jan 2017

4. Provide support

• PLC Conference, 11 CCHS attendees- Aug 2016 • PLC PD for CCHS lead teachers- Aug 2016 • Conduct BOY data meetings with all campus

principals- Oct 2016 • After school PD “Dawg Treats”- Sept/Oct/Nov

2016/ Jan/ Feb 2017 • Brought in iReady trainer to work with

administrators and campus teams- Feb 2017

5. Define digital citizenship • Partnered with Director of Technology to formulate a plan for defining digital citizenship. Will meet with DTAC in Oct/Nov to choose a digital citizenship definition.-Sept/Oct 2016

• COMPLETE

6. Select digital citizenship curriculum • Selected Common Sense Media (Common Sense Website - http:/www.commonsense.org) for the digital citizenship curriculum.-Oct 2016

• COMPLETE

7. Assess correlation between digital citizenship and improved academic performance

8. Publish digital citizenship curriculum • Curriculum is posted in every grade level/content area folder in Schoology. Posted updates in Schoology informing teachers- Nov/Dec 2016

• COMPLETE

http://www.commonsense.org/

http://www.commonsense.org/

Project Category Project Details Strategy No. 1.1 Plan 2 Plan Owner Katie Ryan Completion Year 2016-17

VISION 2020 ACTION PLAN Quarterly Report – April 2017

Strategy: Develop and implement a vertically articulated and horizontally coordinated research-based curriculum.

Specific Result: Implement academic outcomes, targets, goals, and assurances for the academic growth and achievement of all CCISD schools and students.

# Action Step Progress Report 1. Grade level/subject area Big Ideas

(Establish, publish, BI Briefs, Welcome Packet)

• Created new assessment process and Checkpoint tests based upon Power Standards for each grade level and content. Reduced number of tests given and eliminated released testing at the JH level.- Aug 2016

• Establish Power Standards for Checkpoint Tests for all core subjects grades 3-12- Sept 2016

2. Access appropriate skills (critical thinking, goal setting, problem solving, org/time management, cooperation, digital citizenship, civic pride, communication/presentation skills)

• Focus on critical thinking, problem solving, organization, and cooperation as possible topics/areas of focus for summer and Aug PD sessions- Jan 2017

• Finalized CCISD Four Focus PD Pillars- Curriculum, Planning, Instruction, and Assessment- Feb 2017

3.

Assess student growth over time

• Produce and disseminate the STAAR historical timeline for all STAAR results for 2012-2016- July 2016

• Conduct BOY and Pre-assessment testing for grades PK-12- Sept, Oct 2016

• Using the newly created student SE data trackers, completed all BOY testing reviews, campus data meetings with teachers & administrators and administration of Checkpoint 1 Assessment- Oct 2016 Administration of Checkpoint 2 Assessments- Nov, Dec 2016

• HS STAAR EOC retests- Dec 2016 • MOY assessments conducted at campuses- Jan &

Feb 2017 • Data review walks with ICs and PLC teams- Jan and

Feb 2017

# Action Step Progress Report • Administration of elem revised released tests- Feb

2017

4. CCISD High 5 Program (tested areas, student annual growth, Des. Distinctions, system safeguards, college ready grad, sub groups, 4-yr grad rates, drop-outs, continuers)

• Received final annual ratings from TEA for 2016 testing. All campuses Met Standard, All campuses met all for indexes, 21 Designated Distinctions achieved by CCISD campuses, multiple campuses fell into System Safeguards (primary area of focus is special ed.)- Sept 2016

• Received CCISD TAPR Report and TEA School Report Cards- Dec 2016

• Conducted TAPR Public Hearing- Jan 2017 • Received and Disseminated CCISD and Campus

Federal Report Cards- Feb 2017

5. Training on using data and assessment tools

• DMAC training during preservice or PLCs (Secondary)- Aug 2016

• Video webinar with Schoology on their AMP program- Oct 2016

• Working with JH Target/Intervention teachers on data tracking and teaching based on assessment findings- Nov, Dec 2016

• ICs work with PLCs on DMAC and MOY data access- Jan and Feb 2017

6.

Provide relevant data

• Produce and disseminate STAAR 2016 reports and data- July 2016

• Produce and disseminate state accountability results and data- Aug, Sept 2016

• Determine CCISD Assessments (tests, calendar, power standards, results spreadsheet)- Sept 2016

• Conduct BOY data meetings with all campus principals- Oct 2016

• Disseminate updated Student Data Trackers to grade/subject levels via Schoology- Nov/Dec 2016

• Provide campuses with MOY data highlights and trend findings- Jan and Feb 2017

• Create comparison graphs between BOY and MOY results showing growth or decline- Jan and Feb 2017

Project Category Project Details Strategy No. 1.1 Plan 3 Plan Owner Jill Ranes/Jill Guerin Completion Year 2016-17



Specific Result: Create and implement a system for communicating with shareholders the essential aspects of CCISD’s PK-12 curriculum.

# Action Step Progress Report 1. Analyze efficient systems for

communication • Set up monthly meetings with secondary

coordinators, dir. of secondary ed., and principals to address curr. issues, programs, and initiatives as well as instructional and teacher concerns- Aug 2016

• Participate in working groups established by Dr. Burns and the LL members- Jan and Feb 2017

2. Establish district expectations • Work with CCISD Cabinet members and admin team to create topics for CCISD admin retreat- Dec 2016/Jan 2017

• Finalized CCISD Four Focus PD Pillars- Curriculum, Planning, Instruction, and Assessment- Feb 2017

3. Formalize communication protocol • Update and establish procedural flowcharts for tracking of PEIMS/coding for sped, 504, GE, Bilingual/ESL, at-risk, CTE- Sept 2016

4. Webpage

• Attend PD training and began updating process of all C&I webpages to align with required webpage standards- Oct 2016 / Feb 2017

• Continue to ensure postings are updated and 508 compliant (State Report Card, Federal Report Card and TAPR)- Jan and Feb 2017

5. Develop CMP/LMS • Design and develop the sy 2016-2017 Schoology month by month ‘to dos’- July 2016

• Attended first 2 of 6 Curriculum Management Plan training sessions at the ASCD Leadership Academy- Sept 2016 Session 3 and 4- Nov 2016; Session 5 and 6- Jan 2017

6. Implement CMP/LMS • Begin the uploading process of important features and information into Schoology- Summer 2016

# Action Step Progress Report • Actively use Schoology as a resource for grouping,

materials storage, meeting information, communication and discussions- Fall 2016

7. Educate annually on CMP/LMS • In conjunction with the CCISD Technology Department facilitate sessions at the 2016 Schoology Symposium- Aug 2016

• Begin planning of Schoology Aug PD as an integral part of the ‘conference’ format (inclusionary philosophy rather than isolated) Earl- Using 4 pillars and ‘tiles’ to address PD needs- Jan and Feb 2017

Project Category Project Details Strategy No. 1.1 Plan 4 Plan Owner Katie Ryan / Russel Porterfield Completion Year 2016-17



Specific Result: Develop and digitally publish a Portrait of a Graduate for CCISD.

# Action Step Progress Report 1. Talk to business and industry leaders • Complete- Year 1

2. Talk to recent graduates • Complete- Year 1

3. Talk to teachers • Complete- Year 1

4. Develop a graduate profile • Completed- June 2016

5. Create Portrait of a Graduate and digitally publish

• Educate shareholders • Create vertically aligned

responsibilities for each gd. level of ‘Contributing Citizens’.

• Completed Creation and Publication of POG- June 2016

• Align POG digital publication with new webpage requirements and standards- Oct 2016

• Design cohesive POG publications that align with CCISD POT- Dec 2016

Project Category Project Details Strategy No. 1.2 Plan 1 Plan Owner Katie Ryan Completion Year 2016-17


Strategy: Implement rigorous teaching strategies that ensure the progression of each learner.

Specific Result: Provide a data-driven instructional plan that targets the needs of each child.

# Action Step Progress Report 1.

Implement CCISD initiatives (RtI, ELL, GE, Sped, Safe & Civil Schools, CHAMPS, Rachel’s Challenge, DoDEA Grant I and II)

• Jensen Philosophies • ASCD

• CHAMPS Trainer of Trainer Training conducted for CCISD administrators- June 2016

• Four campus teams, content coordinators, directors and dept. supts attended Jensen training- June 2016

• Awarded DoDEA 2016 grant for $1,500,000. Grant program to support the academic and social-emotional needs of our military students- July 2016

• 100% of CCISD campuses trained in DSC or CHAMPS (year 1 or year 2)- Aug 2016

• Conducted first ASCD book study PD/PLC- Aug 2016, Second book study PD/PLC- Sept 2016, Third book study PD/PLC- Oct 2016

• 100% of CCISD campuses implementing Student Expectation Trackers and assessment process (BOY, Pretest, Checkpoints, teacher formative assessments)- Oct 2016

• Begin official ‘year 1’ with DoDEA Grant II- Focus on goal 2 and 3 (S2S and JS2S)- Oct 2016

• Research best practice alternatives for Bilingual and GE- Nov 2016

• Develop framework for new elementary GT program- Jan and Feb 2017

• Begin discussion and research on trainings and PD offerings on discipline for 1% to 5%ers… working with Stetson on this as well- Jan and Feb 2017

• DoDEA Grant I and II mid-year reviews and submissions complete- Jan 2017

# Action Step Progress Report 2. Monitor and evaluate initiatives yearly

• Completed annual review of ELL, GE, Dyslexia and

504 programs- July 2016 • Completed internal audit of all ELL student home

language surveys to determine they reflect State’s new requirements- Nov 2016

• MOY review of district initiatives in RtI (Target) and checkpoint assessments- Jan 2017

3. Skyward data is accurate on student data

• Uploaded 2016 student assessment results into Skyward – Summer 2016

• Update and establish procedural flowcharts for tracking of PEIMS/coding for sped, 504, GE, Bilingual/ESL, at-risk, CTE- Sept 2016

• Work with CCISD PEIMS Department on snapshot data and roster verification- Oct 2016 and Jan / March 2017

4. CIPs address specific student populations

• 2016-2017 CNAs and CIPs uploaded in Plan4Learning- Sept 2016

• Mid-year review of District Improvement Plan and TAIS focus documents- Jan 2017

5. Consistent criteria for grading and grade placement

• Updated local policy EIA and EIE to reflect processes for special need students- Dec 2016

6. Innovative Summer School Programs • Conducted CCISD 2016 Summer School Programs- June 2016

• Attended DoDEA Grant II training in VA. Began Designing process for new summer reading program- Oct 2016

• Dir of Elem Ed and DoDEA Grant II Manager visited Frisco ISD- Dec 2016

• Submit summer program request for board consideration. Addition of DoDEA Grant II Summer Reading Camp- Feb 2017

• Approval of Summer Programs by school board. Begin announcement and preparation of 2017 SS programs- Feb 2017

Project Category Project Details Strategy No. 1.2 Plan 2 Plan Owner Jill Ranes/Jill Guerin Completion Year 2016-17

VISION 2020

ACTION PLAN Quarterly Report – April 2017

Strategy: Implement rigorous teaching strategies that ensure the progression of each learner.

Specific Result: Develop a professional development plan that meets the instructional needs of staff and students.

# Action Step Progress Report 1. Train, mentor, and leadership

development for CCISD employees • CCISD Summer PD Series- Summer 2016 • In conjunction with CCISD HR Department conduct

three session for CCISD mentors- July/Aug 2016 • In conjunction with CCISD HR Department host

first ever mentor/mentee social dinner and event- Aug 2016

• Established year-long PD training program with ASCD- July 2016

• Started program review process with Stetson- Aug 2016

• In conjunction with Dir. of College and Career Readiness and HS principals, provided PLC collaborative training and set expectations for all HS PLC leads- Aug 2016

• NTO, CISD Summer Ignite Learning Conference, Schoology Symposium, Campus PD, Stetson, ASCD, T-TESS, After school trainings- Aug 2016

• After Action Review of Aug 2016 PD sessions. Begin process for what is to return in 2017.

• ASCD facilitator provided training for principals, coordinators, and directors on building teacher capacity through a coaching model.-Aug/Sept/Oct/Nov 2016

• Accountability 101 Training- Nov 2016 • After school PD “Dawg Treats”- Sept/Oct/Nov

2016/Jan /Feb 2017 • Begin planning for summer and Aug 2017 PD and

Conference- Jan and Feb 2017

# Action Step Progress Report 2. Early Release days PD days for PLC

Planning/collaboration/networking

• CCISD Professional Development Day- Oct 2016/Jan 2017/Feb 2017

3. Campus PLC/Super Specials for data reviews, CIP, technology

• Secondary coordinators met with HS and JH PLCs for 2016 STAAR data review, to review the PLC process, and to establish SMART goals- Aug 2016

• 100% of CCISD campuses have held their first 2016-2017 campus data meetings- Oct 2016

• 100% of CCISD campuses have held their MOY data meetings- Feb 2017

4. After school staff meetings for state mandates, mini sessions, administrative information

• ELPS training (Including TELPAS connection)- Nov 2016

• Working with textbook selection committees on the review of possible new textbook adoptions for the upcoming school year- Jan and Feb 2017

• Begin rubric analysis process of textbook adoption options. Prepare to recommend at April board meeting- Feb 2017

5. Pre-service for Curriculum with technology, New Teacher Orientation, Kids in mind

• Completion of design for Aug NTO, CCISD Ignite Learning Conference, Schoology Symposium (C&I provided support), Mentor/Mentee Training, Campus Based BTS PD- Summer 2016

• Conducted two days of NTO and in conjunction with the CCISD HR department hosted the first ever mentor / mentee social (hugely successful!)- Aug 2016

• Conduct monthly T-TESS orientation for new teachers- Oct/ Nov 2016/Jan 2017

• Embed C&I, Sped, and Technology into a cohesive PD format. Cohesive philosophy rather than isolated- Jan and Feb 2017

6. Summer Flex for in-house training, regional training, state and national training

• CCISD Summer PD Series- Summer 2016 • Conducted over 135 summer PD sessions at CCISD-

Summer 2016 • Had over 1,200 attendees at the CCISD summer PD

sessions- Summer 2016 • Requesting 2 summer PD flex days for the 2017-

2018 school year- Feb 2017 (approved Feb 2017)

7. Technology driven PD for skill development and basic district competencies

• Schoology Summer PD series- Summer 2016 • Dir. of Technology presented summer and Aug

2017 technology PD offerings with working group and admin- Feb 2017

Project Category Project Details Strategy No. 1.3 Plan 1 Plan Owner Russell Porterfield Completion Year 2016-17


Strategy: Offer highly recognized programs in academics, athletics, fine arts, CTE, and civic/social service.

Specific Result: Provide highly recognized programs in college and career readiness that will include increasing the number of certifications, developing a series of courses that are appropriate with college entrance criteria, the local job market, and meeting the needs of the students and the community that lead to employment by students.

# Action Step Progress Report 1. Analyze job market trends • Attended TWC workforce presentation/board

meeting (Sept.)- Presentation on certifications importance regionally: Which ones matter and which ones do not. Experience trumped certifications- Sept 2016

• Attended session by Rich Froesche at the P-20 conference analyzing local market trends- Oct 2016

• Topic addressed with student and parents at the 2017 CCHS Sneak Peak Presentation- Feb 2017

2. Expand offerings of dual credit (academic and CTE)

• Finalize the 2016-2017 DC, PreAP, AP, and Certification course offerings- July 2016

• EMT program with CTC is being put together for proposal- Sept 2016

• Continued work for EMT and LVN Programs with CTC- Nov 2016

3. New partnerships with community

• Visited CTC to learn more about their CTE program and on-line HS program- July 2016

• Russell Porterfield to serve as the Bell and Coryell Co. P20 Council President- Aug 2016

• Partnership established with Medical Arts Pharmacy- They are seeking a Pharm Tech employee and contacted CCHS because a former CCHS Pharm Tech student had been an excellent employee- Feb 2017

# Action Step Progress Report • Scott & white is working on an agreement with

CCISD for CMA students to participate in an externship to complete their hours for certification- Feb 2017

4. Add certifications

• Added new security officer certification that will be run through our criminal justice program. A+ Certification in computer maintenance- Aug 2016


5. Employ qualified teachers • 100% CTE qualified teachers thus allowing expanded CTE offerings- Aug 2016

6. Evaluate by success of obtaining certifications (results driven)

• CCHS served as the host site for the Area DECA and HOSA competitions. Hosted over 2,000 students- Jan and Feb 2017

7. Implement guidance and advisement structures for PGP and course plans

• Re-Evaluating all programs of study due to the new CTE TEKS for the 2017-18 school year- Sept 2016

• 30 additional students have shown interest in taking DC College Algebra in the spring because of additional TSI testing on campus this year through the Pre-Calculus class and the new pretest process. 20 of these students have not previously taken a DC class- Oct 2016


8. Increase enrollment in certification programs, AP, and DC





Specific Result: Provide highly recognized programs which ensure success beyond graduation through programs such as advanced academics, athletics, CTE, and civic/social service.

# Action Step Progress Report 1. Increase UIL academic participation and

preparation • Using SAT/PSAT/ACT scores additional students

were recruited to participate in UIL Academics- Nov 2016

2. SAT preparation • Math and ELA teachers incorporating SAT prep questions in warm ups- Sept 2016

• SAT/ACT study groups started through Bulldawg U- Sept 2016

• Students participating in SAT prep after school saw a 100 point increase on their practice SAT in one month’s time- Oct 2016

3. Increase Level III EOC scores

4. PSAT and NMSQT prep program • Math/ ELAR teachers given students’ individual PSAT scores for intervention planning- Aug 2016

• PSAT testing- Nov 2016 • Top 11 PSAT sophomores identified and Khan

Academy accounts were set up. Additionally, students will be working with SAT prep teacher through the upcoming year- Nov 2016

5. Analyze college degree plans • Completed in Year 1

6. PD for AP teachers • AP teachers attended summer PD offerings- Summer 2016

7. Measure AP success by AP scores

8. Take one advance course each year • All AVID students enrolled in at least one advanced course- Aug 2016


9. Measure college success by AP scores

# Action Step Progress Report 10. Increase pathways of study for

endorsements • Topic addressed with student and parents at the

2017 CCHS Sneak Peak Presentation- Feb 2017

11. Expand pathways offered

12. Graduate students with college hours and/or CTE certifications

• PAP- 843 students 1,882 courses- EOY 2016 • AP- 258 students 452 courses- EOY 2016 • DC- 101 students 235 courses- EOY 2016 • Certifications- 150 certificates- EOY 2016 • Topic addressed with student and parents at the


13. Counselors stress civic/social service

14. Clubs have civic/social service aspect • Over 90 CCHS clubs, groups and organizations participated in a showcase assembly at the 2017 CCHS Sneak Peak- Feb 2017

15. Advance in post district level completion • CCHS VB advanced to post district competition- Oct 2016

• FFA won sweepstakes at the Weatherford College LDE- Oct 2016

• FFA finished 2nd at the district LDE competition and advanced the most teams from the District 6, and the most teams from CCISD in the last 20 years- Nov 2016

• Cross Country advanced 16 students to Regionals- Nov 2016

• Band advanced to Area D Marching Competition- Oct 2016

• 10 band students advanced to TMEA Area competition in January- Nov 2016

• Participation and honors awarded to agriculture students at local and ‘major’ stock shows- Jan and Feb 2017

• Participation and advancement from District/Area level to state level in DECA and HOSA- Jan and Feb 2017

• Boys’ basketball advanced to Bi-District- Feb 2107

16. Increase number of students competing at state level

• FFA advanced one student to the State LDE contest finishing in the top 20- Nov 2016

• TAFE advanced 16 students to the state competition- Nov 2016

• 24 DECA students advanced to International Competition- Feb 2017

• 2 HOSA students advanced to State Competition- Feb 2017

• 11 TPSA students advanced to State Competition- Feb 2017

• 16 Archery students qualified for the State Archery Competition- Feb 2017




Specific Result: Maximize the offerings CCISD provides by advertising the expanding options and informing constituents of how to plan with the end in mind.

# Action Step Progress Report 1. Advertise to the community our course

of study offerings • Career Cruising information letter sent to parents

and teachers with report cards- Oct 2016 • Topic addressed with student and parents at the

2017 CCHS Sneak Peak Presentation. Parents allowed to explore Career Cruising in our lab setting at Sneak Peak - Feb 2017

2. Advertise CTE and academic success • Over 100 followers on Twitter and posts are placed on the district Facebook page- Oct 2016

• 639 Tweets to date- Fall 2016 • Topic addressed with student and parents at the


3. Advertise internships, job shadowing, job opportunities, etc.

• Four CTE teachers participated in a summer externship (4 of 20 possible spaces for the region)- Aug 2016

• All Vet Tech students placed- Sept 2016 • Topic addressed with student and parents at the


4. Develop Public Service Announcements • Topic addressed with student and parents at the 2017 CCHS Sneak Peak Presentation- Feb 2017

5. Increase recognitions

6. Utilize media partnerships

7. Use social media and tech systems to announce information


8. Evaluate annually advertising campaign

Project Category Project Details Strategy No. 2.1 Plan 1 Plan Owner Barbara Tate Completion Year 2016-17

VISION 2020 ACTION PLAN Quarterly Report – April 2017 Strategy: Enhance our recruitment plan to attract a high quality diverse staff.

Specific Result: Develop and implement a formal recruitment plan for CCISD in order to hire and retain excellent staff.

# Action Step Progress Report 1. Develop and implement a formal

recruitment plan that contains criteria to be used when recruiting all ranges of positions, i.e. Principals, Directors, Teachers, Aides, Clerks, etc. The document should include key qualifications CCISD is seeking for each position.

• Researching colleges and universities that graduate quality teacher candidates, both in-state and out-of-state

• Developing recruiting schedule • Scheduled for nine job fairs in Spring 2017 with principal

recruiters and HR staff • Posted teaching positions through Handshake for several out-

of-state colleges and universities •

2. Develop and implement a standardized hiring matrix for all positions in order to ensure efficient staffing efforts and to fill positions with the best candidates.

• Began work on hiring procedures manual • Continuing work on hiring procedures manual • Developing a matrix with interview questions and “look-fors” • Working on PPT for hiring supervisors

3. Evaluate the CCISD pay plan and positions annually with TASB in order to stay competitive in the market, enabling the district to hire and retain a diverse and highly qualified staff.

• COMPLETED

4. Capture more detailed information on exit interviews in order to focus on any of CCISD’s weaknesses in retaining staff.

• COMPLETED

5. Evaluate the recruitment plan annually and make adjustments as needed.



Strategy: Establish a comprehensive district support system to develop and retain employees.

Specific Result: Develop and implement mentoring, training, and support programs for new teachers while allowing for leadership opportunities for veteran teachers.

# Action Step Progress Report 1. Develop a strong and structured mentoring

system that is supported at both the district and campus levels; to include pre-service training, observations of Master Teachers, debriefing sessions with district &/or campus designee, and personalized professional development.

• Program developed • Mentors trained • Mentee/Mentor Cookout scheduled • Held final mentor training • Mentee/Mentee cookout • Meeting with Campus Advisors for feedback and updates • Developing survey to send out to mentors and mentees • Reviewing survey results for areas of improvement • Made revisions to mentor/mentee observations based on

feedback

2. Provide new teachers time each semester to participate in a New Teacher Academy that provides immersion into their identified needs as determined by their mentor, their evaluator, and themselves.

• Curriculum has developed Dawg Treats calendar

3. Provide training for mentors to include cognitive coaching strategies, roles and responsibilities, and district expectations for their performance as a mentor.

• COMPLETED • Trained 13 new campus mentors

4. Provide a compensation system for veteran/master teachers to serve as mentors, team leaders, &/or department chairs.

• COMPLETED

# Action Step Progress Report 5. Provide a compensation system for all

employees pursuing additional degrees or certification.

• COMPLETED

6. Evaluate mentor, training, and support programs through new teacher retention and performance, and surveys.



Strategy: Establish a comprehensive district support system to develop and retain employees.

Specific Result: Increase, promote, and support activities that foster employee morale.

# Action Step Progress Report 1. Establish budgeting and financial practices that

support campus morale building activities. • COMPLETED

2. Promote spirit/special days on campuses allowing for casual dress.

• COMPLETED

3. Promote a culture of high expectations for performance.

• Finalizing Bulldawg Bravo – will launch October 1 • 12 nominations received since September 21 • 23 nominations received since September 21 • Pins ordered for Bulldawg Bravo (will replace Chick-fil-A card) • 47 nominations received since September 21 • Recipients now receive Bulldawg Bravo pin • 67 nominations received since September 21 • Several campuses have initiated campus-level reward

programs for exceptional performance 4. Foster social and stress relieving activities at the

district and campus levels. (walking clubs and exercise classes; book clubs, special presenters, movie nights, game nights, etc.)

• Entered into partnership with Gold’s Gym for reduced fees and sent enrollment information out to CCISD staff

• Working on partnership with Cove Fitness for reduced fees for CCISD staff

5. Establish a program to recognize the efforts of district employees, especially those going above and beyond.

• COMPLETED

6. Evaluate employee morale annually through surveys and retention.

•

Project Category Project Details Strategy No. 3.1 Plan 1 Plan Owner Glenn Graham Completion Year 2016-17


Strategy: Innovatively investigate, identify and generate potential funding sources, as well as maximize current sources.

Result: Develop and implement a comprehensive plan to identify possible funding sources and maximize current sources.

# Action Step Progress Report 1. Identify a peer group of Texas school districts

to compare revenue streams. Examine districts comparable in demographics, student enrollment and or operating budget as well as districts in close geographical proximity.

• The business office is utilizing Eidex Solutions to identify peer district’s to compare revenue streams. Samples of districts will include comparable size and geographical proximity.

2. Examine enrollment and or attendance trends and attempt to determine factors that create fluctuations.

• Student enrollment is up for the first grading period in FY ’17. Enrollment trends are consistent with previous years.

3. Evaluate attendance and or student demographic reporting at the campus level to verify that all students are being accounted for and that the demographic of that student is correct.

• Student demographics have been reviewed for the second grading period. Early estimates show an increase of state funding of $1.6 million as compared to budgeted amounts. Student counts will continue to be examined as the year progresses.

4. Create a public awareness campaign to emphasize the importance of student attendance. Compute the average revenue lost per absence per student and relay that information to the public.

• Data was collected to compute the amount of revenue lost per absence of a regular education student. The District loses $43.37 per regular ed student per absence and $46.94 per regular ed high school student due to High School Allotment. Numbers will be calculated for other demographic sets as well.

5. Examine the district’s current grant process and determine if grant opportunities are being maximized. Consider the creation of a full time

The District recently acquired new grants. • Pre-K $121,845.00 • IDEA B High Cost Risk Pool $200,742 • AYPYN $125,000.00

# Action Step Progress Report grant coordinator position aimed at generating outside revenue sources.

• DoDEA $1,500,000 – for 5 years – 1st year amt: $310,708.00.

6. Create a relationship with the Copperas Cove Economic Development Corporation to assist in sharing ideas on how to bring economic growth to the area in an effort to increase enrollment and property values.

7. Continue to work with local, state and federal officials to formulate policies that maximize impact aid funding for the district. Continue to support and be an active member in associations that also work towards this goal.

• School representatives attended the National Association of Federally Impacted Schools conference on September 25-27 to discuss current Impact Aid topics.

• District representatives met with state senators and representatives to discuss pending legislation and its impact on the District in regard to Impact Aid funding. Meetings were very productive.

8. Continue to work with local and state officials to advocate legislation that would increase state budget appropriations on public education.

• Representative Jimmy Don Aycock introduced legislation that increased school funding for the current biennium by $3 billion.

9. Continue to evaluate, develop, and enhance strategies that provide additional revenue sources more in line with the private sector. One example would be to include the sale of advertising on district property and or website.

• The District will continue to explore revenue opportunities such as advertising and merchandise sales.



Strategy: Evaluate current spending and budget prioritization practices as well as create methods to formulate a fiscal effectiveness plan.

Result: Develop analysis of existing expenditures that includes District employee input and tie those expenditures to the budget process.

# Action Step Progress Report 1. Conduct analysis of expenditures as they relate

to District long-range plans/capital improvement plans, staffing guidelines and campus improvement plans. Principals and Directors must participate with Finance staff in this analysis.

• CCISD Flight Plan has been formulated for long range budget planning. This document will be shared with campus administrators and feedback sought on options to reduce expenditures in preparation for anticipated reductions in Impact Aid.

2. Determine any unnecessary existing expenditures based on this analysis.

• The District is formulating a request for proposal for District wide copying services to be implemented in FY 2017. Currently individual contracts are entered into and a consolidation will save the District in copying costs annually.

3. Develop plan(s) with the appropriate Administration staff to develop documentation to implement programmatic or procedural changes to eliminate the unnecessary expenditures.

• The current CCISD travel and purchasing policies are being reviewed for inefficiencies. Procedural changes are being considered to reduce both staff and student travel expenditures and help reduce costs for purchasing.

• Procedural changes have been made in how the District reimburses employees through accounts payable. Employees will now be reimbursed through ACH in order to reduce the number of checks issued by the Business Office. This will cut down on printing and labor costs associated with printing checks.

4. Provide the documents to Cabinet for review and approval.

# Action Step Progress Report 5. Finalize the document(s) that will outline the

programmatic or procedural changes.

6. Distribute the document to Administration as a budgeting tool to be used during the budget process.

• Budget worksheets were distributed to campus/departments to evaluate prioritize spending for programs.

7. Create and collect an anonymous survey to gather employees’ input on current spending practices and recommendations for improved methods of budgeting/spending.

• The business office is formulating a survey to gather employee input on spending priorities.

8. Determine priority of existing expenditure improvements using employee surveys and administrative analysis.

9. Create and finalize a document that will outline the District budgeting and spending priorities using the results of the surveys and analysis.

• Input from the administrative retreat will be analyzed to determine cost cutting measures in preparation for reduction of Impact Aid. This information will be used in conjunction with employee survey.

10. Distribute the document to Administration as a budgeting tool to be used during the budget process.

11. Evaluate plan annually and make changes as needed.



Strategy: Evaluate current spending and budget prioritization practices as well as create methods to formulate a fiscal effectiveness plan.

Result: Develop and implement an awareness program for CCISD employees and the community in order to provide an understanding of school district funding and budgeting.

# Action Step Progress Report 1. Develop information brochures and power

point presentations that contain consolidated information about how our school district is funded and what critical elements contribute to our funding.

• The business office is preparing data for FY 17 to post on the District’s website to explain funding sources and uses.

2. Develop informational brochures and power point presentations that provide information as to how our school district is required to budget its funds to include appropriate uses for the funds.

• Preliminary discussions are being made for FY 2018 – Flight Plan. This information will be conveyed to the public in preparation for an anticipated Tax Ratification Election.

3. Present the information to employees at the beginning of each school year either during staff meetings, in-service days or special called meetings for this specific purpose. Present the information to the community at the beginning of each school year either during “Meet the Teacher” nights, School Board Meetings or special called meetings for this specific purpose.

• Business office training was provided in September 2016 for all campus/department budget managers and administrative assistant personnel to discuss business office procedures and spending trends. An additional training will be conducted in January 2017.

• The business office provided a training in January 2017 on purchasing procedures and will conduct another training for Booster Clubs later in the month.

4. Post the information on the CCISD website. • Budget information will be posted on the District’s website annually.


Project Category Project Details Strategy No. 4.1 Plan 1 Plan Owner Rick Kirkpatrick Completion Year 2016-17


Strategy: Evaluate current facilities and make recommendations for improvements to facilities to ensure they meet the emerging needs of the 21st century learner.

Result: Develop a permanent Facilities Advisory Committee to address the current and future needs of the district.

# Action Step Progress Report 1. Form a facilities advisory committee to include school

district personnel, parents, community leaders and local business owners.

• Completed

2. Bi-annual presentation of demographic data to the school board.

• Review current demographics and study current individual facility needs.

• Review building capacity and adjust zoning boundaries accordingly

• Make recommendations for new facilities and the best use of current facilities.

• In October meeting, began identifying best use of each facility.

• In November, will begin discussion of enrollment, building capacity and zoning boundaries.

• Continued focus on facility needs and first look at zoning options

• First Report to Board March 2017

3. Develop a long range facilities plan based on demographics and campus site tours to include:

• Singular – vs – Multiple High School model • Update/Replacement of aging facilities. • Future land purchases and bond initiatives. • The security needs of the 21st century.

• Report to Board February 2017

4. Review and adjust this plan to reflect current economic conditions and campus/district needs.

5. Report annually to the CCISD School Board.

Project Category Project Details Strategy No. 5.1 Plan 1 Plan Owner Earl Parcell Completion Year 2016-17


Strategy: Develop a system whereby staff utilizes technology tools and resources to enhance instruction for students.

Result: Create a comprehensive system to generate the infusion of technology into the daily classroom.

# Action Step Progress Report 1. Create a District Technology Advisory Council

(DTAC) which includes diverse representation from all constituents.

• 1st meeting 9/13/2016 • 2nd meeting 11/15/2016 • 3rd meeting 1/10/2017 • 4th meeting 2/20/2017

2. Define technology integration to include our 21st century district, classroom, and graduate and how our technology vision will be connected with curriculum.

• Began Conversation with Curriculum - September 2016

• Met and planned Digital Citizenship with Curriculum – October 2016

• 5 Question banks added to Schoology – October 2016

• 11 Checkpoints with audio in Schoology – October 2016

• 42 total Checkpoints with audio in Schoology – November 2016

• 73 total Checkpoints with audio in Schoology – Dec. 2016

• 8 Question banks added to Schoology – Dec. 2016

3. In collaboration with the curriculum department and the DTAC, develop a plan to evaluate program effectiveness as evidenced in student performance

• Problem of practice (DTAC) – September 2016 • DTAC recommended minimum Schoology

expectations for SY 17-18 to include active student engagement within Schoology on a regular basis (specifics to be determined by the Instructional Leadership working group). - March 2017

4. Conduct a district-wide technology evaluation annually to determine the effectiveness of the support structures for technology integration.

• Schoology Surveys (Pre-Assessment) - Summer 2016

5. Develop a three year long-range technology plan which will be recommended to the superintendent and revisited annually to evaluate the progress and make adjustments as needed.

• Technology Targets - September 2016

# Action Step Progress Report 6. Annual findings will be reported through a “State

of Technology Address” presented to the school board and communicated to the public by posting it to the web.


Project Category Project Details Strategy No. 5.1/5.2 Plan 2 Plan Owner Earl Parcell Completion Year 2016-17


Strategy: 5.1 Develop a system whereby staff utilizes technology tools and resources to enhance instruction for students. 5.2 Develop a system whereby staff utilizes technology to improve the efficiency of district services and enhance community partnerships.

Result: Develop and execute a detailed technology-based professional development plan to enhance constituents (teachers, staff, parents, community members) connection, application, and understanding of district technology.

# Action Step Progress Report 1. Conduct an audit/survey of current levels of

understandings and proficiencies. • Completed SY 2015-16

2. DTAC to serve in advisory capacity in recommending instructional staff PD

• Problem of Practice - September 2016

3. Identify and evaluate technology PD/trainings which have occurred in the past 12(-36) months.

• BL Cohort met face to face training October 10, 2016 • BL Cohort attended synchronous training 11/8/2016 • BL Cohort synchronous training January 12, 2017 • BL Cohort “flipped” strategy training February 20,

2017

4. Determine current and long term PD/training needs and how PD will be monitored and recorded.

• Blended Learning PD cohort with Schoology (10 teachers, 2 C&I, 3 tech) – 9 month course - October 2016

• Working in conjunction with Curriculum working group to design meaningful technology-based preservice PD sessions focused on leveraging features and resources available to all teachers. March 2017

5. Explore alternate methods of providing training to all constituents.

• Drafting ideas for flexing Preservice Technology PD (multiple benefits) – November 2016

6. Conduct periodic review of new implementation and provide continuous support/coaching to ensure the new efforts move forward.

• Infomercials (CPE, MW, HCE) - September 2016 • Infomercials WL – September 2016 • 17 Schoology ‘Shout Outs’ highlighting teachers

integrating technology is shared in the Copperas Cove ISD Group since September 1, 2016

# Action Step Progress Report • TIF will be visiting elementary campuses SP17 for a

week at a time to establish a presence and build a rapport with staff in real time –December 2016

• TIF onsite at HH for a week to provide support to staff in their environment and address educational technology requests. - January 2017

• TIF onsite at HCE, FJ, WLE, MW and CPE for a week at a time to provide support to staff in their environments and to address educational technology requests – February 2017

7. Evaluate the effectiveness of the plan and make changes as needed.

Project Category Project Details Strategy No. 5.2 Plan 1 Plan Owner Earl Parcell Completion Year 2016-17


Strategy: Develop a system whereby staff utilizes technology to improve the efficiency of district services and enhance community partnerships.

Result: Develop a system to evaluate and plan to integrate technological efficiencies in all aspects of our district.

# Action Step Progress Report 1. Conduct a comprehensive technology audit. Completed SY 2015-16

2. Create a District Technology Advisory Council (DTAC) that includes community members and parents.

3. Identify currently used systems (hardware/software) to include determining usage statistics and cost effectiveness to establish a baseline to work from.

• Back filling COT classrooms (8) September 2016 • 3,894 WO closed since August 1, 2016 • 4,916 WO closed since August 1, 2016 – January 2017 • 5,470 WO closed since August 1, 2016 – March 2017 • Continuing to leverage Erate benefits to upgrade the

network infrastructure (to the district standard) at CCJHS and SCLJH with work beginning in April – March 2017

4. Research and evaluate long term technology needs to enhance district-wide capabilities for all users. (hardware/software).

• Recommended upgrades and replacement cycle for CTE computer labs – October 2016

• Evaluating 6-12 COT interactive Projector (Boxlight or Epson – Mimio or SMART)

• Will conduct a ‘Pilot’ network printing exercise (hardware and software) at HH in January 2017

• Selected Boxlight interactive projector with Mimio software for grades 6-12 (board item 12/13/2016)

• Successfully installed first – pilot- P12 interactive projector (for grades 6-12) – March 2017

• Received and installing equipment/software for network printing pilot at HH – January 2017

• Upgraded 2 CTE labs in alignment with long range rotation plan – January 2017

• In the process of increasing CTE computer lab capacity by 5 work stations by down cycling usable computers – March 2017

# Action Step Progress Report 5. Develop a prioritized list of areas to become

more efficient through the use and integration of technology.

• Plan to install VOIP district-wide – September 2016 • Network Printing – Review further – September 2016 • Seeking Network Printing comprehensive analysis –

October 2016 • Began Network Printing Analysis November 2016 • VOIP installed at MS, MW – November 2016 • VOIP installed at HH, FJ – December 2016 • VOIP installed at HCE and CPE – January 2017 • Received Network printing analysis and Proof of

Network Printing Concept Report (information forthcoming) – March 2017

• SCLJH is only campus needing VOIP, will be installed after network upgrade (Spring 2017) – March 2017

• Recommend transitioning to a different website provider because our current provider limits access to our own content and is not 100% 508 complaint. March 2017

6. Evaluate and report progress toward technological efficiencies to the superintendent and school board annually and implement recommended adjustments per the annual evaluation.

Project Category Project Details Strategy No. 6.1 Plan 1 Plan Owner Wendy Sledd Completion Year 2016-17


Strategy: Develop and implement a plan to increase community partnerships.

Result: Facilitate mutually beneficial and sustainable relationships/partnerships between CCISD and ALL stakeholders.

# Action Step Progress Report 1. Identify CCISD Ambassadors (representatives) to

join community organizations, attend meetings/events, be publicly visible and identifiable, and publicize the district’s desire to develop mutually beneficial partnerships with stakeholders. Carry the message, “How can CCISD serve you? Let’s partner together!”

• Had students assisting with two city library events in July

• Met with two business leaders who want student interns: Frames and Things and Bits n Bites. Shared information with Russell Porterfield, Charlotte Heinze and Amy Loughran.

• Intern (paid) requested by Michele’s Floral. • Dec.--Attended quarterly Summit Mtg. and shared

Partner/Buddy Plan

2. Provide dedicated time for the Ambassadors to meet and itemize the needs and wants of the community stakeholders and to visit other districts that have effective community partnership programs.

3. Create a brand/logo that epitomizes the partnership between the district and community stakeholders. Example: Partners for Progress, Bulldawg Buddies.

4. Create a webpage on the CCISD website that highlights ALL stakeholders; CCISD, community organizations, local businesses, higher learning institutions, students, staff, parents, community members, business owners, campus clubs, etc., and creates opportunities for volunteerism, serves as a clearinghouse of information, and provides reports/stories from all stakeholders.

• Spoke with new webmaster about this action step and began making plans for new page.

# Action Step Progress Report 5. Develop a membership plan for becoming a

Partner/Buddy with a list of benefits and responsibilities – of the district and the community members. Identify partners on the webpage, at district events, and at business and community sites with a posted certificate.

• Formed a business partnership with Crossroads HS and ExtraCo Banks. Using as model to create program to pair businesses with schools.

• Proposed “sponsorship” of CCHS Culinary Arts Lab to HEB.

• Creating business partnership proposal for convocation.

6. Designate a current CCISD employee and expand his/her job responsibilities to facilitate development of the partnership program, to gather and analyze data from the webpage, to search for ways to expand and explore partnership opportunities, and to sustain the momentum of the partnerships.

• Improving partnership with local businesses awarding McDonald’s with TASB Stand Up for Education award and other businesses with certificates as appropriate; Awarding STAND UP FOR PUBLIC EDUCATION award at Nov. SB meeting to 8 different organizations/businesses.

• Created new partnerships with more than 70 businesses collecting school supplies; improved partnership with Walmart;

• Utilized partnerships with several businesses sponsoring meals for NTO;

• Expanded partnerships with two local businesses, GymKix and Self Defense America, thru convocation.

• Delivery of staff gifts to four CCISD schools from HEB • Partnering with HEB on anti-bullying program for 2nd

graders.—Jan. 27 @WLE • Creating teacher rewards program with Optimist

Club--starting in January • Partnered with CCISD librarians on HEB book drive &

reading challenge; CCISD won regional contest for HEB Read-In and collected 5,300+ books for book drive.

• Elementary students participating in Lemonade Day holiday card contest.—CCISD student won!

• Multiple elementary and secondary groups performing at Krist Kindl Markt.

• Partnership with CFA to sponsor Bulldawg Bravo program;

• CFA offering CFA Leadership Academy to 30 CCHS students (R. Porterfield)

• GymKix will be offering Schools in Motion—free dance program after school; pitching to Halstead and Crossroads

• Partnered with Bearables, Copperas Cove Moose Lodge, Women of the Moose, and Moose Riders to invite 100 SPED students to holiday party to stuff an animal, create holiday cookie and visit with Santa all at no cost.

• New partnership with Cinergy Cinemas; will provide gift cards to students on A/B honor roll and with perfect attendance for semester at all schools; may also assist with new teacher orientation and employee recognition weeks.

• New partnership with Austin Spurs to offer free tickets to CCISD employees to games to show appreciation for service in public education.

7. Consider the hiring of a full time staff member to serve as the Community Partnership Liaison of CCISD in order to publicize, sustain, and expand the community partnerships.

8. Evaluate the plan annually and adjust as needed to achieve goals.

Project Category Project Details Strategy No. 6.2 Plan 1 Plan Owner Wendy Sledd Completion Year 2016-17


Strategy: Develop and implement a plan to facilitate two-way communication between the school district and community partners.

Result: Maximize opportunities for parents and community partners to interact with the district with ease and confidence.

# Action Step Progress Report 1. Mandate uniformity and consistency of ALL

representation of CCISD: • Branding—logo included on all collateral

items in consistent location • Website to include school pages must have

a uniform look, design template, and content requirement

• Athletic sites must be included under CCISD webpage

• Facebook policy to ensure school sites, if allowed, are monitored

• New logo has been completed; planning a branding event to unveil new logo

• Pushing out new signature line instructions utilizing new logo—September newsletter

• Unveiled new logo at convocation • Researched guidelines for clubs/sports to set up

Facebook pages; local policy being created to ensure district has access to all pages

• Purchased new retractable banners, table cloths, canopy and certificate folders with new logo

• Designed/purchased district birthday cards with new logo

2. Create a mobile app with push notifications for alerts including weather emergencies while continuing to utilize School Messenger.

COMPLETED

3. Continue using social media outlets with annual evaluation of emerging opportunities available in the market.

• Facebook continues to surge with almost 7,000 fans and an average of 25K-30K “likes” weekly

• More than 7,000 fans on FB page as of Sept. 1.

4. Utilize dedicated district webmaster to manage the district website and related pages resulting in consistency, uniformity, and ease of use by parents, faculty, and students.

• New website up on Jan. 1; still have nutrition, athletics and Blue Beacon not under CCISD site and being outsourced.

5. Offer state of district, and other public information meetings via webinars to increase and encourage participation.

• Continuing to work on this

# Action Step Progress Report 6. Establish guidelines for staff signature email

blocks to include name, position, facility, phone, fax, website URL and Facebook and Twitter account links.

• Set Sept. 15 deadline to have all signature lines correct as well as all forms in all depts. updated with the new logo. ; still issues with getting signature lines correct and with new logo. Correcting as we go.

7. Create and utilize community partners’ email list to share district information and maximize communication.

• Beginning business partnerships to fill this requirement.

8. Install directional signs to CCISD facilities throughout the city.

COMPLETED

9. Improve communication with Fort Hood through adopted units, welcome packets, post events, newcomer briefs, post-wide information meetings, Military Child Education Coalition, School Liaison Officer, and other opportunities.

• ONGOING; participating in Hood Howdy Aug. 4 • Had booth at Hood Howdy; delivered info packets to

Hood relocation office and SLO. • Met with suicide prevention office about junior/high

school programs • Reestablished adopted units for new school year • Deputy Supt. at Hood Education Roundtable • Placed CCISD parent on Schools Council Working

Group Delegation on Student Success • Committed CCHS choir members to perform anthem

at education summit in Feb. • Acquired list of monthly emergency exercises that

are open to administrators to participate/learn from.

• Participation in Hood Howdy on Feb. 10 with both education booth and job recruiting booth; delivered info packets to Hood relocation office and SLO.

• Met with SLO about strong adopted unit attendance at State of District on March 9

• Currently planning Month of the Military Child event with Fort Hood & YMCA. Scheduled April 1.

10. Evaluate the process annually.

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