Date post: | 16-Jan-2016 |
Category: |
Documents |
Upload: | cynthia-thomas |
View: | 215 times |
Download: | 0 times |
Volunteer SystemsVolunteer Systems
A Method for Managing Your A Method for Managing Your VolunteersVolunteers
Can Include Middle Management Can Include Middle Management RolesRoles
Should Include a Career LadderShould Include a Career Ladder
Categories of VolunteersCategories of Volunteers
IndividualIndividual Club Org. Club Org.
LeaderLeader
County Project County Project LeaderLeader
School School Enrichment Enrichment Teacher/LeaderTeacher/Leader
GroupGroup Advisory Advisory
Comm.Comm.
Project Comm.Project Comm.
FoundationFoundation
CouncilCouncil
More CategoriesMore Categories
DirectDirect Club Org. Club Org.
LeaderLeader Project LeaderProject Leader MentorsMentors Activity LeaderActivity Leader Project Comm.Project Comm.
IndirectIndirect Advisory Advisory
CommComm FoundationFoundation Project Project
Comm.Comm.
And More Categories
Teaching Project
Leader Activity
Leader School
Enrichment
Organizational Club Leader Advisory
Comm. Foundation
And Even More Categories
Long Term Club Leader Advisory
Comm. Foundation
Short Term Activity
Leader Project
Leader School
Enrichment
Levels of Volunteers
ClubClub CountyCounty StateState
Org. LeaderOrg. Leader Project Project CommComm
Resource Resource LdrLdr
Activity LdrActivity Ldr FoundationFoundation Leader Leader ForumForum
Project LdrProject Ldr Advisory Advisory
Resource Resource LdrLdr
Resource Resource LdrLdr
Alachua County 4-H Volunteer System
CountyExtension
Office
4-H Advisory Committee
AlumniAssociation
Youth FairAssociation
AreaClub
Leaders
4-H ClubLeaders
ProjectCommittees
CountyCouncil
FinanceCommittee
CountyActivityLeaders
SchoolEnrichmentTeachers &
Leaders
PublicRelations
& PublicityCommittee
ClubResourceLeaders
ClubActivityLeaders
Club Project Leaders
CountyProjectLeaders
Manatee County4-H Volunteer System
4-H Program Coordinator4-H Program Assistant 4-H Program Assistant
Minority Task Force 4-H Youth Council 4-H Leader’s Council 4-H Club Foundation, Inc.
Youth ActionTeam
FundraisingCommittee
FinanceCommittee
GolfTournamentCommittee
Individual Member & ClubFair Exhibits Committee
Community ServiceCommittee
By-LawsCommitteeAwards Committee County Events Committee
NominatingCommittee
C V WaltonLoan
Committee
Record Books Committee
Volunteers & Parents
Youth Members
Collier County Volunteer System
U.S. Dept. ofAgriculture
Federal Coop.Ext. Service
U of F
Florida Coop Ext. Service
4-H Department
Collier Co. Board of Commissoners
Collier Co. Coop. Ext. Service
County Extension Agents
Overall ExtensionAdvisory
Family & Community Educators
Master Gardeners
4-H Coordinating Committee
Project Areas1) Horse2) Livestock3) Citizenship
CountyCouncil
Ad Hoc CommitteesAs Needed
Club Leaders
Events &Activities
Foundation
4-H Club Members
4-H Clubs Special Interest Groups
Position Descriptions
Position Descriptions Needed for Each Role in Your Volunteer
System Title: Club Organizational Leader Purpose: brief description Responsibilities: what’s expected of the
volunteer Length of Appointment: Resources Available:
Position Descriptions
Training Opportunities Skills/Knowledge Needed: Success Criteria: Expected results
from this position Report to: who will supervise the
volunteer Time Required: Benefits to the Volunteer:
See Appendix D of 4-H Program Handbook
THE MODEL
Identification: Recruitment Campaign
Selection: Screening Process
Orientation: 4-H Orientation Guide
Training: Volunteer Training Notebook
THE MODEL
Utilization: Hiring/appointment to a position
Recognition: Intrinsic and Extrinsic Evaluation: 4-H Evaluation Guide Supervision: Monitoring and
Reporting Through Volunteer Reports and In Service Training
Design Your SystemDesign Your System
1. 1. In In BlueBlue Chart Your System Chart Your System As It Is NowAs It Is Now 2. 2. In In Red Red Add Positions or Add Positions or
Change Change the System as the System as You Would Like It You Would Like It to Lookto Look
3. 3. How Will Other County How Will Other County Staff Staff
Fit In?Fit In?
Gaining Support
How Do I Get Support for Changing the System? 4-H Advisory Committee
Discuss Your Unmet Needs Design System Together
CED Other County Staff
Campaign Time Line
May
June 15
July – State Congress
June-August
Agent Meetings
Power Point Presentations and Position Descriptions on 4-H Web Site
Volunteer Recruitment Team Training
Development of MaterialsCounties Prepare for the Fall
Campaign Time Line
Sept. 10 – FAEP Mtg
Sept.-Nov.
Oct.
December
Leader Notebooks ReadyCampaign PreviewOfficial Kick Off
Carry Out County Plans
National Ad Campaign Re-ReleaseRecruitment Team Seminars
Evaluations
Volunteer Baseline Data Baseline Data
Number of Volunteer Separated by: Traditional 4-H Volunteers School Enrichment
Teachers/Volunteers Gender Race
Quality Indicators for Measuring Campaign Success
Volunteer Data Number of people responding Number of people applying by gender
and race Number of people interviewed by
gender and race Number volunteers placed by gender
and race
Quality Indicators for Measuring Campaign Success
Organizational Climate for Volunteers as Demonstrated by: Implementation of the ISOTURES or
other volunteer systems model Development of a volunteer system if
none previously existed Involvement of volunteers in planning
and implementation of the campaign Training of new volunteers
Quality Indicators for Measuring Campaign Success
Implementation of a Marketing Plan as Demonstrated by: County and placement of ads done by
FDACS Number of counties with a volunteer
recruitment campaign marketing plan Number of responses to the FDACS ads
Quality Indicators for Measuring Campaign Success
Dollar Impact as Demonstrated by: Dollar value of ads placed Dollar value of FDACS time and
resources
Quality Indicators for Measuring Campaign Success
Use of Recruitment Video
Number of times shown
Total contacts made from video
Diversity of audience seeing the video