VolunteerMatchPhase I

January 2014

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Purpose of Integration

To enhance and streamline Red Cross efforts in volunteer recruitment by… …connecting the two most widely used volunteer

management/recruiting applications of the Red Cross, Volunteer Connection and VolunteerMatch

…reducing redundancies in the recruitment approach of units from duplicating postings in the two systems

…improving the volunteer flow and experience between VolunteerMatch and Volunteer Connection

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Things to Know

All Red Cross opportunities must be in Volunteer Connection in order to recruit via VolunteerMatch

Opportunities in Volunteer Connection must be updated to reflect new changes required by the VolunteerMatch integration

All Red Cross opportunities currently in VolunteerMatch will be removed in order to complete the integration process (Expected: 4th Quarter of FY 14)

A NEW Opportunity Locations fragment exists

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Timeline

January 2014: Provide Quick Reference Guides to support the VolunteerMatch integration

January 2014 – March 2014: Units update Opportunities/Positions as needed

March 31st 2014: Volunteer Connection/VolunteerMatch Opportunity update completed

4th Quarter of FY 14: Integration complete

Field Mapping

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Field Mapping

Volunteer Connection: Purpose (Required) Time Commitment Training (if not left

blank) Length of

Appointment Qualifications

VolunteerMatch:

Description

Requirements & Commitment Skills

•To begin integration, units will need to understand and ensure proper field mapping is completed between the two systems.

New Fields: Call To Action, Keywords, Good Match For, Cause Areas

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Call To Action & VolunteerMatch Job Title

Add creative text to make your volunteer opportunity stand out!

This field concatenates with the volunteer job title in Volunteer Connection to create the VolunteerMatch Job Title.

Be Aware: 100 Character Limit

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Keywords & VolunteerMatch

Keywords allow end users in VolunteerMatch to easily search local Red Cross opportunities

Keywords are only used and visible in the VolunteerMatch ‘Search’

Multiple keywords should be separated with a semicolon (;)

Examples: Casework; Disaster Relief; Teaching; Instructor; Fundraise; etc.

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Good Match For

This section allows VolunteerMatch users to identify roles that may be applicable to a particular audience

Dropdown list matches with the ‘Good Match For’ list in VolunteerMatch

Good Match For is only used in VolunteerMatch, and will not be visible to the end user of Volunteer Connection

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VolunteerMatch Cause Areas

Categories that allow VolunteerMatch end users to find opportunities specific to a cause they support or most interested

Cause Areas are only used in VolunteerMatch, and will not be visible to the end user of Volunteer Connection

Only the pre-defined list of Cause Areas is available for selection by Volunteer Connection administrators

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Additional Notes

The Minimum Age in VolunteerMatch will default to “13 yrs old”; this field will not appear in Volunteer Connection

“Photo 1” in Volunteer Connection will be used as the opportunity photo in VolunteerMatch

Availability is ongoing - the opportunity expiration in VolunteerMatch will be set for one year to the date of original posting;

Removal of an Opportunity is managed from Volunteer Connection and can be done at any time

Only one point of contact can be listed for the VolunteerMatch posting – this is updated in Operating Unit Configuration

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Next Steps

1. Ensure All Red Cross Positions are added to regional Volunteer Connection – including Biomedical (if division falls within region)- Due: March 31, 2014

2. Update Volunteer Connection Opportunities with VolunteerMatch information – Due: March 31, 2014

3. Final integration is tentatively scheduled for Q4.

Conclusion

Questions

Appendix