BAG_VRBSRevision no: 1.0
List of Figures
Figure no Name of Figure Page no
Figure 1.0 Voucher booking Home page when booking a voucher 2
Figure 2.0 Add New Booking Screen 3
Figure 3.0 Add New Booking Screen after voucher number validation. 4
Figure 4.0 Add Customer Details Screen 5
Figure 5.0 Check and Confirm Booking Details 6
Figure 6.0 Confirmation of Booking 8
Figure 7.0 Voucher booking Home page when managing the billing process 9
Figure 8.0 Statement of Account Screen 10
Figure 9.0 Statement of Account Details Screen 12
Figure 10.0 Statement of Account Screen when save only button is clicked 13
Figure 11.0 Statement of Account Screen when save and send button is clicked 15
Figure 12.0 Voucher booking home page to view Saved Statement of Accounts 17
Figure 13.0 Viewing the Saved Statement of Accounts 18
Figure 14.0 Voucher booking home page to view Sent Statement of Accounts 19
Figure 15.0 Viewing the Sent Statement of Accounts 20
Figure 16.0 Voucher booking home page to view vouchers not available for billing 21
Figure 17.0 Viewing the Vouchers not available for billing 22
Table of Contents
Voucher Redemption by Supplier.
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1.0 Introduction
This project is based on the implementation of online Voucher booking and billing
system for suppliers working with Buyagift. Using this system the suppliers will be
able to book the vouchers for customers for an activity of customer’s choice at a
selected supplier location. They should also be able to manage their billing process
online. In order to fully understand the process, the document is divided into two
major sections:
1.1 Aim
The aim of this document is to develop an understanding of how the suppliers will be
able to book the vouchers online and also manage the billing process for booked
vouchers by using the online Voucher Booking System provided by Buyagift.
1.2 Objectives
To describe the flow and process of booking a voucher.
To describe the flow and process of managing the billing process for booked
vouchers.
To describe the flow and process of generating, reviewing and submitting the
statement of accounts.
Figure 1.0 Voucher booking Home page when booking a voucher.
Description:
It illustrates the first page which will be displayed once the supplier has successfully
logged into the Online voucher booking system. On this page the supplier will click on
the Manage booking tab which will redirect the supplier to next screen as shown in
figure 2.0.
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2.2. Add New Booking
Description:
On this screen the supplier will enter a valid voucher number provided by the
customer to the supplier and click the validate button. If the voucher number entered
is a valid voucher number, the screen will refresh and show additional fields as
displayed on the next figure 3.0.
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Figure 3.0 Add New Booking Screen after voucher number validation.
Description:
On this screen the supplier can enter notes, select the activity of customer’s choice
from “Chosen Activity” drop down box and also select the location for the activity to
take place by selecting the “Chosen Location” drop down box. Once the supplier has
entered all the details clicking Next button will display the customer details screen.
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2.3. Add Customer Details
Description:
On this screen the supplier will enter Customer’s First Name, Last Name, Contact
Number and Email address. The supplier will also be able to select the Event Date.
This is the actual date on which the customer wants the activity to take place. Once
the information is entered the supplier can click the Next button to redirect to Check
and Confirm Booking Details page.
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Figure 5.0 Check and Confirm Booking Details.
Description:
The Check and Confirmation Booking Details screen is used for reviewing that all the
details entered are correct. If any of the customer details are not correct the supplier
can click on the Previous button. Clicking the Previous button will open the page
displayed on figure 4.0. If the customer wants the voucher booking details to be
changed the supplier can click on Change Details button which will redirect to the
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screen displayed in figure 3.0. Alternatively if all the details are correct the supplier
can click on Next button which will create the booking.
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Description:
This is the final booking confirmation screen and at this stage the booking has been
created and confirmed. The supplier can add another booking by clicking the Add
Another Booking button. The supplier can also go back to the Voucher Booking
Home page by clicking the Back To Home Page button.
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process
Figure 7.0 Voucher booking Home page when managing the billing process.
Description:
It illustrates the first page which will be displayed once the supplier has successfully
logged into the online voucher booking system. This page is the same page as
displayed in figure 1.0 in Section 2.1. On this page the supplier will click on the
Manage Booked Vouchers link which will redirect the supplier to next screen as
shown in figure 8.0
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Figure 8.0 Statement of Account Screen.
Description:
On this screen the supplier will be able to view the total number of new bookings that
have been made. The supplier can also use the Edit link to change the date criteria
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and filter the number of bookings made. On this page clicking the View Details link
will redirect to next screen which will display details for the current account summary.
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Figure 9.0 Statement of Account Details Screen.
Description:
This is the details screen for Statement of Account. On this screen supplier can
select any specific booking and then click Remove selected bookings button to
remove only that selected booking or can click on the Select All button which will
select all the bookings in this statement of Account and then click on the Remove
selected bookings button to delete all the bookings.
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3.4. Statement of Account Screen when save only button is
clicked.
Figure 10.0 Statement of Account Screen when save only button is clicked.
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Description:
Once the Statement of Account Details screen is updated as mentioned in figure 9.0,
the supplier can click the Save only button on this screen to save the Statement of
Account. This will save that Statement of account and will also display a confirmation
message stating “The following statement has been saved within your saved
statement of accounts”, as stated above in figure 10.0. At this stage since the Save
only button was clicked so the statement of Account has been generated but it has
not yet been emailed to Buyagift and the supplier. In order to generate and send the
email for Statement of Account and Invoice please refer to the next figure 11.0.
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3.5. Statement of Account Screen when save and send button
is clicked.
Figure 11.0 Statement of Account Screen when save and send button is
clicked.
Description:
In order to generate the Statement of Account and Invoice and email it to Buyagift
and the supplier, the supplier will click the Save and send button as shown in figure
8.0. Clicking the Save and send button will refresh the screen and display the above
screen in which the Save and Send and Save only buttons are not visible since the
supplier has already saved and sent the email containing the Statement of Account
and Invoice to Buyagift and also to their own designated email address. At this stage
a confirmation message is also displayed stating “Your statement of Account and
Invoice has been generated”. The supplier can also click on “View Statement of
Account” and “View Invoice” to review the documents generated in PDF format.
In order to go back to the Voucher booking home page as shown in figure 1.0 the
supplier can click on the Go Back To Home Page button.
Also at this stage the following will be displayed on the screen:
a) Statement of Account Number
b) Statement of Account Date
c) Commission Invoice No
d) Commission Invoice Date
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3.6. Saved Statement of Accounts.
Figure 12.0 Voucher booking home page to view Saved Statement of Accounts.
Description:
On this screen the supplier will click on the Saved Statement of Accounts link to
view the Statement of Accounts that have only been saved and not sent yet.
The Supplier clicks on the Saved Statement of Accounts link.
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Figure 13.0 Viewing the Saved Statement of Accounts.
Description:
Once the Saved Statement of Accounts link is clicked in figure 12.0, the above
screen will be displayed. This screen will display all the saved statements of account.
The supplier can also enter the date criteria to search for different saved statements
of account. On this screen clicking on the “view statement” will redirect to the same
screen as shown in figure 10.0 in Section 3.4. Also in case if the supplier wants to
save and send the invoice then please refer to Section 3.5 and figure 11.0.
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3.8. Sent Statement of Accounts.
Figure 14.0 Voucher booking home page to view Sent Statement of Accounts.
Description:
On this screen the supplier will click on the Sent Statement of Accounts link to view
the Statement of Accounts that have been generated and emailed to Buyagift and the
Supplier.
The Supplier clicks on the Sent Statement of Accounts link.
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Figure 15.0 Viewing the Sent Statement of Accounts.
Description:
Once the Sent Statement of Accounts link is clicked in figure 14.0, the above
screen will be displayed. This screen will display all the sent statements of account.
The supplier can also enter the date criteria to search for different sent statements of
account. On this screen clicking on the “view statement” link will open the actual
Statement of Account document in PDF format. Also clicking on the “view invoice”
link will open the Commission Invoice document in PDF format.
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3.10. Vouchers not available for Billing.
Figure 16.0 Voucher booking home page to view Vouchers not available for
billing.
Description:
On this screen the supplier will click on the Vouchers not available for billing link to
view all the vouchers that are still not available as they are beyond the supplier
invoicing period window as shown in the next figure 17.0.
The Supplier clicks on the Vouchers not available for billing link.
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Figure 17.0 Viewing the Vouchers not available for billing.
Description:
On this screen all those vouchers will be displayed that are already booked but are
not available for billing as the event date for these booked vouchers is beyond the
supplier invoicing period window.