VPAC Internal Project Management Intro

Improving your performance output

Andrew UnderwoodSenior Project Manager

Project Management 101

Traditional();

This is a tutorial for the Traditional Project Management Method

By Andrew Underwood

What is Project Management?

• Initiating• Planning• Executing• Monitoring and Controlling• Closing

What is a Project?

• A project is a temporary task, with a defined beginning and end.

• This is in contrast to a business operation which is ongoing.

What is a Project Team?

• A group of people whose activities and functions are assigned to the same project.

What is a Project Manager?

• A project manager is the person accountable for accomplishing the stated project objectives

• Responsibility of the planning, execution, and closing of any project.

Why Manage Projects?

• Better efficiency in delivering services• Improved/increased/enhanced customer satisfaction• Greater standing and competitive edge• Better Flexibility• Increased quality

Why do Projects FAIL?

• Unclear goals and expectations• Poorly defined audience• Disagreement between project team members• Not enough time, money and resources

The Project Management Process

Initiation Planning

Executing Controlling Closing

Initiation

• Articulate your vision for the project, establish goals, assemble your team, and define expectations and the scope of your project.

Initiation

• Be agreed upon by everyone involved• Be realistic• Be specific• Be measurable• Have a time component or deadline• Have a clearly defined set of responsibilities

Planning

• Refine the scope, identify specific tasks and activities to be completed, and develop a schedule and budget.

Execution

• Accomplish your goals by leading your team, solving problems, and building your project.

Controlling

• Monitor changes to the project, make corrections, adjust your schedule to respond to problems, or adjust your expectations and goals.

Closing

• Deliver your project to your audience, acknowledge results, and assess its success. Take the time to compose a written evaluation of the project and the development effort.

• The outputs from the closure provide a stepping stone to execute the next projects with much more efficiency and control.

The Project Management Process

Initiation Planning

Executing Controlling Closing