VYKON Tenant Billing Service

May 2011© VYKON 2011

• Designed for Property Managers to monitor and invoice tenants for usage of HVAC, lighting, other utility consuming services

• Runs on NiagaraAX Supervisor

• Configurable Rate Structures

• Automatically Generate and e-mail invoices

• Supports multiple currencies, tax and surcharge levels

VYKON Tenant Billing Service (VTBS)

Easy to Use Reduced Training Time

Browser InterfaceAccess Anytime, AnywhereNo Dedicated Workstation

Automatic Invoicing Set it up once – you’re done

Data ImportNo need to manually

enter existing data

Customized Invoices Professional Appearance

Uses Niagara HistoriesAutomatic continuous

data collection

Key Features and Benefits

• Data export option for merging to third party invoicing software

• Invoices output as PDF files

• Layout tool to aid custom invoice template creation

• Searchable invoice history

• Report function (daily) detailing override periods and cost breakdown

Other VTBS Features

• Utilities

– Electricity

– Gas

– Oil

– Steam

– Water

– Hot water from central plant

– Chilled water from central plant

– Air volume

• Other services – even cleaning and gardening if you wish!

Billable Services

• Create and manage:

– Owners: the person/company who owns the building

– Tenants: the Tenant to be Invoiced

– Contracts: defines the structure of an Invoice. References multiple Meters. Also references a Px page Template for Invoice generation

– Utilities: the Utility company

– Meters: references a Niagara History

• Each Meter references a Niagara History for min/max roll over, units and usage

VTBS Configuration

6 steps to configure1. Enter owner related data2. Enter client/tenant data3. Enter utility supplier data4. Associate meter points from Niagara system to tenants5. Set up appropriate contracts6. Set up invoicing schedule (used for automatic billing)

3 steps to manually generate an invoice (if not using the automatic option)1. Pick a tenant from the list2. Enter invoice number and date range 3. Generate invoice

VTBS Set-Up Process

• Intuitive user interface

• Save the Invoice as a PDF file

• Send an email and attach Invoice as a PDF file

• Provisioning style user interface makes creating large numbers of Invoices easy

Manual Invoice Generation

• All financial Invoice information saved to custom Niagara History

• Review previous Invoices using the Invoice History Manager

• Intuitive user interface makes managing large numbers of Invoices easy

Review Old Invoices

Review Invoices

• Schedule Invoices to be generated on a regular basis

• Automatically send Email with attached Invoice

• Automatically save Invoice as a PDF

• Apply Automatic Billing Profile to Owners and Tenants

• All configured using intuitive wizard based user interface

Automatic Billing Profiles

Automatic Billing Schedule

• References standard Niagara history

• Share Meters between Tenants (i.e. 50% of calculated cost between two Tenants)

• Create both Flat Rate and Timed Meters

• Flat Rate Meters

– One Utility rate used to calculate invoice

– Simple and effective

• Timed Meters

– Supports multiple rates for in and out of hours

– Configurable rates for standard week

– Supports special days for custom tariffs

– Uses powerful Numeric Schedule user interface

Meters

Meter Setup

• Templates for producing Invoices are Px based

• Reuses existing Niagara concepts

• Users can easily customize invoices

• VTBS automatically converts from Px to PDF

• Supports multi-page PDF Invoices

Customizing Invoices

• Standard commissioning uses a series of simple wizards and manager views

• Web Applet user interface with customizable logo and background color

• Two help options

– Standard Niagara Engineer Context sensitive help

– Simple Web help

Intuitive User Interface

Online Help

• Niagara alarming if Invoice fails to generate (i.e. no Meter history logs)

• Contracts also have– Status– Fire Topics when an Invoice is generated

• Invoice Auditing history• Customizable web logo

Other Features

• Intuitive user interface

• Cost-effective

• Automatic

• Accessible ANYTIME, ANYWHERE

VTBS

Part Number Description

V-TBS-AXVykon Tenant Billing System, include license for 10 tenants. Must be installed on NiagaraAX Supervisor

V-TBS-AX-10 Adds 10 tenants to a TBS license.

V-TBS-AX-25 Adds 25 tenants to a TBS license.

V-TBS-AX-50 Adds 50 tenants to a TBS license.

V-TBS-AX-100 Adds 100 tenants to a TBS license.

Our Price Sheet has been updated and posted on Niagara Central

Available Now

www.vykon.comsalessupport@vykon.comtsupport@vykon.com