W E D D I N G R E C E P T I O N P A C K A G E S
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
W E L C O M E
Dear Guest,
Special occasions don’t happen very often; that’s what makes them special! So
when that big day comes, you want to celebrate. At Hilton Garden Inn Lakeland
we know how important your celebrations and get-togethers really are, and we
know how to make them rewarding and memorable.
Please take a moment to look over our catering menu. You’ll find plenty of
choices, complemented by our knowledgeable and attentive staff, professionals
who are committed to creating a successful event for you and your guests.
If you have any questions, please do not hesitate to contact us. Best Wishes and
Congratulations on your special occasion. And welcome to Hilton Garden Inn
Lakeland!
Crystal Springs Rebecca Fortier
Director of Sales Sales and Catering Manager
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
I N F O R M A T I O N & G U I D E L I N E S
BILLING & DEPOSITSBallroom rental fees can vary dependent on the size of the wedding and the menu ordered. All wedding receptions require a minimum food & beverage purchase based on the number of guests. All wedding events that exceed $10,000 will not be charged a rental fee. Rental fees include setup and strike, event staff, 60” banquet round tables, white linens, white linen napkins, 6’ banquet tables, banquet chairs, china, silver and glassware service. A deposit in the amount of $1,000 is required, along with a signed agreement, to secure space. Deposits to guarantee the room space are non-refundable. Any payments made before the event will be refunded at the hotels’ discretion. Thirty (30) days prior to the event, an advance deposit payment equal to 50% of the estimated charges is due. The remaining balance is due five business days prior along with the “guaranteed attendance”. In the event of a hosted bar, the final bar bill payment is due at the conclusion of the event. Payments may be made in the form of cash, check, or credit card for all events. All events require a credit card authorization form on file prior to event.
MENU GUIDELINESSpecific menus are due no later than thirty (30) days before the event. All food and beverage consumed must be purchased from the Hotel, with the exception of specialty cakes. Leftover food may not be removed from the Hotel property with the exception of the cakes brought in by the client. Service timing is critical and must be taken into consideration to enable excellent service and food quality to all clients and guests. Please keep in mind that the Hotel will not guarantee food served past a 15 minute delay in food service time, as this type of delay jeopardizes the quality of your meal. Guaranteed attendance is due five (5) business days prior to the event date. Dietary substitutions will be prepared upon request; last minute requests will be handled to the best of the Chef’s abilities. The menu prices will be confirmed 2 months prior to scheduled function.
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
I N F O R M A T I O N & G U I D E L I N E S
SALES TAX & SERVICE CHARGEAll food and beverage is subject to a twenty percent (20%) service charge and seven percent (7%) Florida sales tax. All non food charges are only subject to the Florida sales tax.
GUARANTEED ATTENDANCEThe guaranteed attendance (or, “count”) is due five (5) business days prior to the event. This guaranteed attendance may be increased, but not decreased up to 72 hours prior to the event. An increase in guaranteed attendance of more than five percent (5%) is subject to menu item availability and substitutions may be made. For increases to guaranteed attendance within 72 hours prior to the event, a fee will be assessed equal to twenty percent (20%) of the estimated menu cost. Final billing will be based on the guaranteed attendance, or the actual attendance, whichever is greater. In the event that no final guaranteed attendance is provided five (5) business days prior to the event, the last estimated guest count will be the basis for charges.
OUTSIDE VENDORSAll outside vendors must be approved by the Hotel at least thirty (30) days prior to the event. We are happy to coordinate these needs for you. The Hotel does not assume any responsibility for the services provided by outside vendors.
DÉCOR We are happy to coordinate the décor, including linens, for your event. Any items brought in by the event hosts, or their outside vendors, are responsible for the setup and removal. Any items brought in must be removed immediately after the event. No confetti will be allowed.
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
B A L L R O O M
N
E
S
W
Room Sq. Ft.
Room size
L x W
Ceiling
Ht. Theatre
Banquet
60” round
8 ppl Reception
Ballroom 4,080 68' x 60' 14' 300 208 250
Ballroom / Prefunction (walls open) n/a n/a 14' n/a 232 300
Prefunction Area n/a n/a 14' n/a 64 80
Miller Room 1,408 32' x 44' 14' 100 72 100
Meeting Room 0² 704 32' x 22' 14' 50 24 25
Lodwick Room 720 30' x 24' 14' 40 24 40
Elder Room 728 28' x 26' 14' 40 32 40
Haldeman Room 616 28' x 22' 14' 40 24 30
Sun 'n Fun Observation Deck (not covered) 2,560 40' x 64' n/a n/a 152 200
Eickhoff Boardroom 345 15' x 23' 10' n/a n/a n/a
Ray Boardroom 336 16' x 21' 10' 20 16 8
Poolside (not private) n/a n/a n/a n/a 40 50
Lodwick Room
Elder RoomHaldeman Room
Miller RoomRoom 0
Room capacities will be decreased with the addition of dancefloor, buffet, staging, displays, décor, etc.1 Rate includes space, setup, strike, event staff, 60” round tables, banquet chairs, and two (2) skirted tables. ² Meeting Room 0 may only be used in conjunction with Miller Room and Haldeman Room.
Prefunction
Service Service Service
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
OPEN BAR (One hour)
Include Call Brand Liquors, Beers, House Wines, Sodas
CHAMPAGNE TOAST
BUTLER-PASSED HORS D’OEUVRES•Miniature Cocktail Franks smothered in BBQ sauce
•Miniature Quesadillas
•Swedish Meatballs
•Spring Rolls served with Duck sauce
•House-made Tomato-Basil Bruschetta
•Teriyaki Chicken Satay with Peanut dipping sauce
•Coconut Shrimp served with spicy-orange sauce
•Caribbean Cocktail Crab Cakes
•Spanokopita wrapped in phyllo dough and filled with spinach and feta cheese
•Crabmeat Stuffed Mushroom Caps
•Thai Beef Skewers
•Asparagus Wrapped in Canadian Bacon
•Antipasto Skewers with mozzarella, artichoke, olives and sun-dried tomatoes
APPETIZER DISPLAY•International Cheese and Fruit Display served with gourmet crackers
•Antipasto Meats and Cheese Display with Italian meats and cheeses served with gourmet crackers
Continued
P L A T E D R E C E P T I O N S
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
A twenty percent (20%) service charge and applicable state sales tax (7%) will be added to all food and beverage arrangements.
The menu prices will be confirmed 2 months prior to scheduled function.
SERVED SALADGarden Salad with Fresh Vegetables
Greek Salad with Feta and Green Peppers
Spinach Salad with Raspberry Vinaigrette
Citrus Salad
Italian Salad tossed with Italian cheese and meats
DUAL ENTRÉEChicken Marsala
Pan-fried breast of chicken, lightly breaded, topped with house-made mushroom Marsala sauce
Chicken Piccata
Breast of chicken sautéed with capers in a lemon and white wine sauce
Chicken Parmesan
Pan-fried Italian breaded chicken breast, topped with Mozzarella and house-made Marinara sauce
Herb-Grilled Chicken
Herb Grilled Salmon
Fresh Atlantic salmon served with our house-made tomato-basil Bruschetta
Grilled Tilapia with Mango Salsa
Stuffed Flounder
Our house specialty! Flounder stuffed with our house-made shrimp and crab au gratin
Grilled Shrimp
Rosemary Roasted Pork Loin
Sirloin of Beef
Prime Rib or Petit Filet Additional cost per person
Lobster Tail Market Price
EACH ENTRÉE IS SERVED WITH:Chef’s Selection of Starch
Fresh Seasonal Vegetables
Freshly Baked Rolls and Butter
Iced Tea, Water and Coffee Service
P L A T E D R E C E P T I O N S
Continued
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
A twenty percent (20%) service charge and applicable state sales tax (7%) will be added to all food and beverage arrangements.
The menu prices will be confirmed 2 months prior to scheduled function.
OPEN BAR (One hour)
Include Call Brand Liquors, Beers, House Wines, Sodas
CHAMPAGNE TOAST
BUTLER-PASSED HORS D’OEUVRES•Miniature Cocktail Franks smothered in BBQ sauce
•Miniature Quesadillas
•Swedish Meatballs
•Spring Rolls served with Duck sauce
•House-made Tomato-Basil Bruschetta
•Teriyaki Chicken Satay with Peanut dipping sauce
•Coconut Shrimp served with spicy-orange sauce
•Caribbean Cocktail Crab Cakes
•Spanokopita wrapped in phyllo dough and filled with spinach and feta cheese
•Crabmeat Stuffed Mushroom Caps
•Thai Beef Skewers
•Asparagus Wrapped in Canadian Bacon
•Antipasto Skewers with mozzarella, artichoke, olives and sun-dried tomatoes
APPETIZER DISPLAY•International Cheese and Fruit Display served with gourmet crackers
•Antipasto Meats and Cheese Display with Italian meats and cheeses served with gourmet crackers
Continued
B U F F E T R E C E P T I O N S
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
A twenty percent (20%) service charge and applicable state sales tax (7%) will be added to all food and beverage arrangements.
The menu prices will be confirmed 2 months prior to scheduled function.
SALADGarden Salad with Fresh Vegetables
Greek Salad with Feta and Green Peppers
Spinach Salad with Raspberry Vinaigrette
Citrus Salad
Italian Salad tossed with Italian cheese and meats
ENTRÉEChicken Marsala
Pan-fried breast of chicken, lightly breaded, topped with house-made mushroom Marsala sauce
Chicken Piccata
Breast of chicken sautéed with capers in a lemon and white wine sauce
Chicken Parmesan
Pan-fried Italian breaded chicken breast, topped with Mozzarella and house-made Marinara sauce
Herb-Grilled Chicken
Herb Grilled Salmon
Fresh Atlantic salmon served with our house-made tomato-basil Bruschetta
Grilled Tilapia with Mango Salsa
Stuffed Flounder
Our house specialty! Flounder stuffed with our house-made shrimp and crab au gratin
Rosemary Roasted Pork Loin
Sirloin of Beef
Prime Rib Additional cost per person
Roast Turkey Additional cost per person
Honey Ham Additional cost per person
PASTA STATION (Pasta Options)
Fettucine • Penne • Bowtie
(Sauce Options)
Marinara • Garlic Aioli • Alfredo • Pesto • Lemon-Butter • Venezia (creamy Marinara)
B U F F E T R E C E P T I O N S
EACH ENTRÉE IS SERVED WITH:Chef’s Selection of Starch
Fresh Seasonal Vegetables
Freshly Baked Rolls and Butter
Iced Tea, Water and Coffee Service
Continued
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
A twenty percent (20%) service charge and applicable state sales tax (7%) will be added to all food and beverage arrangements.
The menu prices will be confirmed 2 months prior to scheduled function.
BUFFET PACKAGES
PLATINUM:
• Open Bar for One Hour
• Champagne Toast
• Choose Two Butler-Passed Hors d’oeuvres
• Choose One Appetizer Display
• Choose Two Salads
• Choose Three Entrées
• Choose Two Pastas and Two Sauces
DIAMOND:
• Champagne Toast
• Choose Two Butler-Passed Hors d’oeuvres
• Choose One Appetizer Display
• Choose Two Salads
• Choose Three Entrées
• Choose Two Pastas and Two Sauces
GOLD:
• Choose One Appetizer Display
• Choose Two Salads
• Choose Two Entrées
•Choose Two Pastas and Two Sauces
SILVER:
• Choose One Salad
• Choose Two Entrées
P A C K A G E S
PLATED PACKAGES
PLATINUM:
• Open Bar for One Hour
• Champagne Toast
• Choose Two Butler-Passed Hors d’oeuvres
• Choose One Appetizer Display
• Choose One Salad
• Choose Two Entrées for Dual Entrée
DIAMOND:
• Champagne Toast
• Choose Two Butler-Passed Hors d’oeuvres
• Choose One Appetizer Display
• Choose One Salad
• Choose One Entrée
GOLD:
• Choose One Appetizer Display
• Choose One Salad
• Choose One Entrée
SILVER:
• Choose One Salad
• Choose One Entrée
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
A twenty percent (20%) service charge and applicable state sales tax (7%) will be added to all food and beverage arrangements.
The menu prices will be confirmed 2 months prior to scheduled function.
B A R O P T I O N S
CALL LIQUOR• Amaretto• Bacardi Rum• Beefeater Gin• Canadian Club Whiskey• Captain Morgan’s Rum• Malibu Rum• Stoli Vodka• Tanqueray Gin
PREMIUM LIQUOR• Bombay Sapphire Gin• Crown Royal Whiskey• Jack Daniels Bourbon• Cuervo Gold Tequila• Dewar's Blended Scotch• Glenlivet Scotch• Grey Goose Vodka• Absolut Vodka
BEER & WINEDomestic Bottled Beer
• Import Bottled Beer• Domestic Draft• Microbrew Draft• House Wine• Sparking Wine• Soda and Juices
BARTENDING FEEMinimum 3 hours
Bartending fee waived with Open and Host Bars, and for all events incurring a minimum in net alcohol sales per bartender.
ALCOHOL POLICYThe State of Florida regulates the sales and service of alcoholic beverages. As a licensee, we are responsible for the administration of these regulations. No alcoholic beverages may be brought into the hotel. Should any alcoholic beverages be brought into the hotel, this will result in the immediate termination of the event.
CASH BAR – Guests pay for their own beverages. Bartending fees apply.
HOST BAR OPTIONS – Host will pay for all or some beverages, either on a per drink basis, or per person basis.
PER DRINK (Billed on Consumption) – pricing will be the same as Cash Bar and host will pay for drinks that are consumed within a certain time period (for example, one-hour), or with limited quantity (for example, 2 tickets per guest).
PER PERSON (Open Bar) – pricing is per person, with a set time limit (one-, two-, or three-hours), with the option of Premium (includes premium and call liquor, beer, and wine); Call (includes call liquor, beer and wine); or Beer & Wine only.
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
A twenty percent (20%) service charge and applicable state sales tax (7%) will be added to all food and beverage arrangements.
The menu prices will be confirmed 2 months prior to scheduled function.
E N H A N C E M E N T S
ENHANCEMENTSAll of our banquet menus include white linens and linen napkins.
Dancefloor, 12’x12’ wooden
Dancefloor, 16’x16’ wooden
Table, Hi-boy 42”, 30” round
Linen, Runner or Overlay, various solid colors
Linen, 120” round, solid color
Fits both Hi-boy & 60” round
Linen, napkins specialty 20”x20”
Chair Cover with Sash
Chiavari Chair, MahoganyPricing to be confirmed per event
Tropical Greenery Package
Includes five (5) Areca Palms 6’-8’ tall and Assorted Tropical Plants
3’-4’ tall
Boston Fern, each
Areca Palm 6’-8’ tall, each
Alexander Palm 8’-9’, each
Gobo with monogram
Color gels available for additional cost
Uplighting with choice of color, each
Additional items available upon request. Rates reflect a daily charge.
menu prices will be confirmed 2 months prior to scheduled function.
A twenty percent (20%) service charge and applicable state sales tax (7%) will be added to all food and beverage arrangements.
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
AUDIO VISUAL
Projection Screen, 6’
Projection Screen, 8’
Projection Screen, 10’x10’
TV Monitor 32” with DVD Player
LCD Projector
A/V Table with Power Strip & Extension Cord
Flipchart with Pad & Pens
Easel
Podium, Standing
Podium, Standing with Basic Mic & House Sound
Microphone, wireless (lapel) with House Sound
Microphone, wireless handheld with House Sound
Mixer, 4-channel
Portable Sound System with Basic Mic
Internet Access, Wireless
Internet Access, Wired
Speakerphone
Audio Tech
A U D I O V I D E O
Located at the Entrance of the Lakeland Linder Airport3839 Don Emerson Drive • Lakeland, Florida 338111-863-647-0066 • www.lakeland.hgi.com
Additional items available upon request. Rates reflect a daily charge.
menu prices will be confirmed 2 months prior to scheduled function.
A twenty percent (20%) service charge and applicable state sales tax (7%) will be added to all food and beverage arrangements.