Wagin Woolorama Prospectus COVERS 2018:Layout 1 … Woolorama... · Welcome to Smokefree WA Wagin...

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Contents

Accommodation List ..................................................................................................................................... 18

Checklist for Success ...................................................................................................................................... 12

Contact Information ....................................................................................................................................... 2

Deadlines ......................................................................................................................................................... 1

Important Information – listed in alphabetical order ................................................................................ 3-7

Liquor Licence Application Form .................................................................................................................. 13

Major Sponsors .............................................................................................................................................. 21

Map of How to Get to Wagin ...................................................................................................................... 17

Map of Woolorama Grounds ....................................................................................................................... 16

Membership Information & Application Form ............................................................................................ 19

Site Application Form .............................................................................................................................. 10-11

Sites, Fees & Descriptions ............................................................................................................................. 8-9

Sponsorship Information & Application Form ............................................................................................. 20

Terms and Conditions ................................................................................................................................... 15

Welcome Note ................................................................................................................................................. 2

MAKE SMOKING HISTORY WAGIN WOOLORAMA PROSPECTUS 2018 1

19,800 people attended the MakeSmoking History Wagin Woolorama2017. We had 368 Trade Fair Exhibitorswho put on a fantastic display of theirmerchandise and services. The weather was kind which resultedin good attendances over the two days.We are looking forward to anothersuccessful Trade Fair in 2018.

Images used in this publication are byphotographers Wendy Pederick andCalista van Schalkwyk.

DeadlinesEarly Bird Discount – Trade Fair Bookings –28 November 2017

Advertising – Official Program – 23 January 2018

Liquor Licence – 31 December 2017

New Release – 13 February 2018

Exhibits Set Up – by 9pm 8th March 2018

The 46th Woolorama will be held on

Friday 9th and Saturday 10th March 2018.

Future Woolorama Dates2019 – 8th and 9th March2020 – 6th and 7th March

Woolorama 2017

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Welcome to Smokefree WA Wagin WooloramaShowcasing and celebrating rural Western Australia, the Wagin Agricultural Society is proud to host one of the State’s largest agricultural shows. People power puts Woolorama on the map, with a massive amount of support and work by local service and sports clubs, organisations and individuals making Wagin Woolorama a success every year. Wagin’s central location makes it an easy 2-3 hour drive from Perth, Albany and Bunbury.The Trade Fair at Woolorama is arranged to provide opportunity for:• The widest possible exposure for commercial exhibitors.• Personal interaction between customers, manufacturers and their agents.• A one-stop-shop for primary producers seeking information and interaction with a broad range

of industry leaders on current and future products and services.• Families to acquire up-to-date information and purchase products from arts and crafts, fashion,

information and technology, education, home products and travel.• Families to have a huge day out full of entertainment, food and fashions.

Contact InformationTRADE FAIR Helen ShaldersWagin Agricultural SocietyPO Box 2Wagin WA 6315Ph: 08 9861 [email protected]

GENERAL SHOW ENQUIRIES

Wagin Agricultural Society PO Box 241 Wagin WA 6315Ph/Fax: 08 9861 [email protected]

MEDIA LIAISONWendy PederickWagin Agricultural Society PO Box 241 Wagin WA 6315Ph : 08 9861 [email protected]

PRIVACY STATEMENTThe information provided by the Exhibitor in the Site Application Form is collected and used by the Wagin Agricultural Society Inc. to organise and conduct the 201 SmokeFree WA Wagin Woolorama. We may publish details such as your name, address and exhibit details in any Woolorama publication or communication. Such information may also be made available to, and published by, the media. We will not disclose your information without your consent for any purpose unless required or authorised by law. You may request access to your personal information and, if necessary, request that our records of that information be corrected by writing to the Secretary at the Wagin Agricultural Society Inc., PO Box 241, Wagin, WA 6315.

PHOTOGRAPHSPersons entering the Showground waive all rights in relation to any photograph, image or likeness of them produced whilst attending the Show. The Society retains all property in all images it produces.

MAKE SMOKING HISTORY WAGIN WOOLORAMA PROSPECTUS 20182

Welcome to Make Smoking History Wagin Woolorama

The information provided by the Exhibitor in the Site Application Form is collected and used bythe Wagin Agricultural Society Inc. to organise and conduct the 2018 Make Smoking HistoryWagin Woolorama. We may publish details such as your name, address and exhibit details in anyWoolorama publication or communication. Such information may also be made available to,and published by, the media. We will not disclose your information without your consent forany purpose unless required or authorised by law. You may request access to your personalinformation and, if necessary, request that our records of that information be corrected bywriting to the Secretary at the Wagin Agricultural Society Inc., PO Box 241, Wagin, WA 6315.

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We stock one of the largest ranges of promotionalitems and advertising products for your business andpromotional needs. Australian owned and operated.Thousands of products, ranging from promotionalapparel, work wear clothing, bags, mens ties, drinkbottles, stubby holders, corporate gifts and more.Small or large orders, we ensure it is processed in yourtimeframe to your required location. You can count onus for top quality products and competitive pricing.With new and innovative ways to impress yourcustomers, clients and potential visitors. Wecontinually update our portfolio to ensure you haveaccess to the latest collection of corporate gifts andpromotional items.

Allow us the opportunity to beyour corporate promotionalproducts partner. We will assistyou in your branding efforts. Ourproducts will create a goodimpression on your potentialclients, customers, employees andvisitors at your business events.Please browse our products onlineor visit our showroom.

Unit 4, 32-34 Vinnicombe Drive, Canning Vale WA. Ph (08) 9455 2006www.astutepromotionsandclothing.com.au

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Important InformationACCOMMODATIONPlease see the back pages for a comprehensive list of accommodation around the district. We encourage you to book accommodation early to avoid disappointment.

ADVERTISING (PRINT)Limited opportunity exists to advertise in the two offi cial Woolorama publications, giving exhibitors the chance to access key target markets and attain a competitive edge on your marketing campaign.

*Show Schedule – colour cover, b/w internal pages containing information and entry forms to the 40+ competitive sections at the Woolorama. Around 1200 copies are distributed via our mailing list of past and potential entrants, and more are available on shop counters around the district. Contact the Woolorama Secretary on 9861 1611 for bookings.

*Offi cial Program – The offi cial guide for the Woolorama – over 90 colour pages – it contains everything to know about having a great Woolorama experience. Over 20,000 copies are distributed throughout the region via the Farm Weekly, and are complimentary upon entry to the Woolorama. Contact Gerrit Braun at Farm Weekly on 9365 2642 for bookings.

*Woolorama Prospectus – get in early and promote your business and services to over 500 commercial exhibitors in the 2016 prospectus; available in hard copy and via the Woolorama website. Contact the Trade Fair Secretary on 9861 2242 for bookings.

ADVERTISING(PUBLIC ADDRESS SYSTEM)The public address system broadcasts down the main traffi cways on the Showgrounds during Woolorama. Live to air and professionally recorded advertising is available for $92, with a guarantee of at least 5 airplays on each day. For a professional recording of your advertisement, forward your 75 word announcement to the Trade Fair Secretary by 20 February 201 . Apply via site application form.

ADVERTISING (WEBSITE)Our website is maintained by our Media Liaison Offi cer as a one-stop-shop for everyone attending or interested in Woolorama. Signifi cant web searching takes place by people looking for exhibitor details in the lead up and

in the months following Woolorama. The Trade Fair exhibitor list including a short description and your location at Woolorama will be uploaded for free onto our website. For only $20, your listing can be upgraded to include your logo, email address and a live link to your website. This provides a direct and convenient avenue to connect your customers to your business. Apply via site application form.

AIRSTRIPThe Wagin airstrip is located at the south-eastern end of town, 2km from the Wagin Showgrounds. The East-West strip is 1200m in length and the North-South strip is 1000m in length. Major works have been undertaken at the Airstrip in recent times including the installation of pilot activated lighting. All enquiries should be directed to the Shire. A complimentary transport service is available to transfer people between the Airport and the Wagin Showgrounds. Please contact the Woolorama Secretary to make arrangements.

ALLOCATION OF SITESTo ensure we maintain the highest possible standard and range of exhibits, the Wagin Agricultural Society reserves the right to accept or reject any application. Sites are allocated in strict order of receipt, with preference given to those exhibitors who regularly support Woolorama and whose applications are received prior to the early bird application closing date on 28th November 201 . Confi rmation packages including site location and entry passes will be mailed to successful exhibitors by end of January 201 .

AWARDS FOR EXHIBITORSExhibitors are automatically entered in the general presentation categories, namely Best Overall Exhibitor, Best Major Exhibitor (over 10mx10m), Best Small Exhibitor (less than 10mx10m), Best Market Exhibitor, Best Off-road/Outdoor Exhibitor, Best Garden Fair Exhibitor. The judging of Exhibitor Awards takes place on Friday morning from 9am.

If you have a new release item that has never been shown at the Woolorama and would like to enter in the New Agricultural Release category (and be in the chance to win in $1700 prize money!), please supply details on the Awards section of your Site Application Form. Judges decision is fi nal. The Woolorama is offi cially opened on Friday the th of March at 1pm at the Fashion Parade area, including the presentation of site awards.


Limited opportunity exists to advertise in thethree official Woolorama publications, givingexhibitors the chance to access key targetmarkets and attain a competitive edge on yourmarketing campaign.*Show Schedule – colour cover, b/w internalpages containing information and entry formsto the 40+ competitive sections at theWoolorama. Around 1200 copies are distributedvia our mailing list of past and potential en-trants, and more are available on shop countersaround the district. Contact Denise Thomas atFarm Weekly on 9365 2645 for bookings.*Official Program – The official guide for theWoolorama – over 90 colour pages – it containseverything to know about having a greatWoolorama experience. Over 20,000 copies aredistributed throughout the region via FarmWeekly, and are complimentary upon entry tothe Woolorama. Contact Denise Thomas atFarm Weekly on 9365 2645 for bookings.*Woolorama Prospectus – get in early andpromote your business and services to over 500commercial exhibitors in the 2018 prospectus;available in hard copy and via the Wooloramawebsite. Contact Denise Thomas at FarmWeekly on 9365 2645 for bookings.

The Wagin airstrip is located at the south-eastern end of town, 2km from the WaginShowgrounds. The East-West strip is 1200m inlength and the North-South strip is 1000m inlength. Major works have been undertaken atthe Airstrip in recent times including theinstallation of pilot activated lighting. Allenquiries should be directed to the Shire. Acomplimentary transport service is available totransfer people between the Airport and theWagin Showgrounds. Please contact theWoolorama Secretary to make arrangements.


CAMPING FOR EXHIBITORSNo camping allowed prior to Wednesday th March. Our designated exhibitor camping area is located at the NW corner of the Wagin Showgrounds with easy access to ablution facilities. Power outlets are available to campers on a fi rst-in basis. A registration fee of $ /vehicle/night applies, which can be paid via the Site Application Form or via the Trade Fair Offi ce, and you will receive a camping sticker to adhere to your vehicle.

CATERING ARRANGEMENTSThe catering for the Woolorama is undertaken by community groups and commercial vendors. Food and refreshments may be available at the showgrounds from Monday to Thursday prior to the event; some local businesses on Tudhoe St will be open for extended business hours. Continuous food and refreshments will be available around the Showgrounds during the two day event. Breakfast is available at the Luncheon Hall on Friday and Saturday.

COURIER SERVICEAs no vehicle movement is permitted by exhibitors during the Show, the Woolorama Committee offers a free courier service for you and your customers benefi t. Heavy or bulky sales items can be delivered from your site to your customers' vehicles by phoning the Trade Fair Offi ce with your site number and desired time for pick-up.

DANGER and DAMAGE ON SITESWhen erecting marquees, digging holes or driving posts into the ground, please be aware of red and blue lines marked on the ground. These coloured lines represent danger. Power, telephone, water pipes and cables are underground in this area. Exhibitors shall be responsible for any damage to sites, water pipes and electricity cables running through their sites. Only grass and gravel sites can be pegged; marquees on bitumen and paved sites must be weighed down. It is your responsibility to inform your marquee providers.

DISPLAYSThe Wagin Showgrounds are open until 9pm on Thursday th March for exhibitors to set up. All displays must be open for business during Trade Fair hours – Friday, 9am – 5pm (except Sideshow alley, food vendors) and Saturday 9am – 5pm. Any particularly large displays need to be set up as early as possible to ensure easy access to the

site. All sites must be cleared by Monday 5pm unless otherwise arranged with the Trade Fair Secretary. Site fee includes ground/fl oor space only and exhibitors need to order marquees, tables, chairs, display walls etc. directly with suppliers, and arrange set-up and removal.

EARLY BIRD DISCOUNT FOR SITE APPLICATIONTo help with the administrative workload, all applications received by the 28th November 201 will receive the early bird discount (advertised rates). Applications received after this date will be charged a $55 fee. Furthermore, receipt of Site Applications from regular supporters of the Trade Fair by the 28th November will receive priority placement in preferred sites, and new exhibitors will be allocated sites on a strict order of receipt.

ELECTRICITYElectric power is available at all sites and must be ordered and paid for on appli cation (see page 11 for costs). Power is supplied to corner of block and exhibitors supply their own internal cables. Exhibitors are reminded to order adequate power for their needs as overloading the system will cause great inconvenience to other exhibitors.

The Wagin Agricultural Society is not responsible for any damage to electrical equipment, caused by fl uctuating power or overloads.

EXHIBITOR ENTRY PASSESSite fees include an allocated number of 2-day personnel and vehicle entry passes, which are mailed as part of the Exhibitor Confi rmation package in January. Additional exhibitor passes can be purchased via the Site Application Form or from the Woolorama Trade Fair Offi ce during the week of the event.No refunds will be made to exhibitors not presenting passes at gate.No Pass = No Entry.If you intend to have personnel arriving from different branches or towns, please notify the Trade Fair Secretary at time of application. This helps with allocating passes to your personnel.

FOOD SAFETY REQUIREMENTSAll food and drink vendors are required to provide a list of all products and/or menus and the prices at which they are being sold. Vendors must meet Local Government Health Regulations and must be able to produce on demand a Certifi cate of Currency for their Public Liability insurance.



FORKLIFT HIREA loaned telehandler will be available for exhibitor use before and after Woolorama. Exhibitors please bring own straps. Bookings are encouraged and can be made through the Trade Fair Offi ce before or during the show. Donations for use of this service are gratefully accepted!

HIRE OF STRAW BALES AND SHEEPSheep and small straw bales can be hired for the duration of the Woolorama, and will be delivered to your site. SeeSite Application Form for pricing and placing orders. No straw bales in Indoor sites.

INFORMATION TENTCentrally located on the Showgrounds and manned by volunteers to assist with general enquiries throughout the two days, including receiving updated information from the Trade Fair Offi ce. It is extremely important for all site-sharing to be declared on offi cial program to assist patrons to fi nd exhibitor sites. Refer to site map.

LIQUOR LICENCESIf you intend to serve, offer or sell any form

of alcoholic beverages to your customers or

clients, then we are required to include your

organisation in our application for a Liquor

Licence. Applications are on page 15 and must

be returned to the Trade Fair Secretary by 2nd

January 2015. Absolutely no late applications

considered.

MEDIA COVERAGEEvery effort is made to maximise coverage of

individual events, as well as the Woolorama as a

whole. Please contact the Media Liaison Offi cer

or email through any newsworthy material

in the lead up to the Woolorama and we will

endeavour to have it incorporated into our

media coverage. See front of inside cover for

contact details.


LIQUOR LICENCESIf you intend to serve, offer or sell any form ofalcoholic beverages to your customers or clients,then we are required to include yourorganisation in our application for a LiquorLicence. Applications are on page 15 and mustbe returned to the Trade Fair Secretary by31st December 2017. Absolutely no lateapplications considered.

MEDIA COVERAGEEvery effort is made to maximise coverage ofindividual events, as well as the Woolorama asa whole. Please contact the Media LiaisonOfficer or email through any newsworthymaterial in the lead up to the Woolorama andwe will endeavour to have it incorporated intoour media coverage. See page 2 for contactdetails.

ALL MARQUEE REQUIREMENTSLARGE or SMALL

• Marquees• Fittings

• Furniture

www.marqueesperth.com.au [email protected]

Please contact our friendly staff via:

PHONE: 9304 4698Brett 0408 905 301


OFFICE SERVICESPhotocopying is available at the Woolorama Offi ce for 20c per copy. A fax service is available during the show at the Woolorama Offi ce (fax: 9861 1304) for 50c per page. Incoming faxes cost 50c per page.

OFFICIAL PROGRAMAn offi cial program of events (produced by Rural Press) is published and distributed across the state in the weeks leading up to the Woolorama. Contact Lucie Mathers at Hogan Media on 9313 4064 for full details. Reference to the Woolorama by exhibitors own advertising campaigns would be appreciated.

PAYMENT OF TRADE FAIR SITESBookings will only be processed once full payment has been received. Three payment options are available – direct deposit to our Trade Fair bank account, Credit Card payment, or post a cheque. Full details are on the Site Application Form.The Site Application Form doubles as a Recipient Created Tax Invoice and you must keep a copy for accounting purposes.

PUBLIC LIABILITY INSURANCE FOR EXHIBITORSExhibitors are expected to have their own Public Liability Cover covering them against any occurrence attributable to their activities or the activities of any persons for whom they are directly responsible. Please attach a copy of your current Public Liability insurance with your Site Application form.

PUBLIC SERVICES AVAILABLEAmbulance and First Aid: Located outside Woolorama and Trade Fair Offi ces Medical Services: Wagin District Hospital 9861 3444, Wagin Pharmacy 9861 1245, Wagin Medical Centre 9861 1633Police: In attendanceATM: inside Home and Lifestyle PavilionLost Children: All Events Sound caravan next to Main Woolorama Offi ceDisabled Parking: Apply via SecretaryPublic Telephone: corner of Tudhoe St and Tudor St (opposite IGA Express)Mobile Network coverage: Next G, Telstra Digital, VodafoneNursing Mother Facilities: eastern end of Home and Lifestyle Pavilion

RAMPPlease refer to Showgrounds Map for location (pg 16).

SECURITYTo enable a high standard of site security, exhibitors are not permitted to sleep on their individual sites. All accommodation caravans MUST be parked in the Exhibitor Camping area.All buildings will be locked by the Committee at 9pm on Thursday and at the end of Trade Fair trading on Friday. Buildings will be opened by 7.30am on Friday and Saturday mornings.A strong police presence is maintained during show hours. 24-hour security is employed to patrol the Wagin Showgrounds from Thursday 6pm until Sunday 8am. Please ensure you secure your site appropriately before leaving on the Thursday and Friday nights.Direct any enquiries to the Woolorama Offi ce.

SHARING OF SITESExhibitors are able to share their site with another exhibitor. This will incur a $66 administration fee and exhibitors must fi ll in the relevant section on the Site Application Form.This is to ensure:(a) The exhibits of sharing fi rms fall within the Wagin Agricultural Society conditions.(b) The location of every exhibitor present is known. This helps considerably with enquiries during the Woolorama and allows all exhibitors maximum publicity.(c) ALL exhibitors’ names are in the offi cial program.(d) The sharing company is to purchase their own Exhibitor passes.(e) Individual participation in Awards categories.(f) Coverage of secondary public liability insurance.

SPONSORSHIP OPPORTUNITIESThe Woolorama is grateful for, and dedicated to the maintaining of quality activities with our sponsors and partners. A diverse range of customised arrangements are developed with each of our partners to ensure a win-win outcome for both organisations. Becoming a sponsor or partner of the Wagin Agricultural Society and the Woolorama is a premium platform to utilise target audiences and promotional opportunities to build on your marketing edge, contribute to the meaningful industry and community outcomes of a not-for-profi t organisation, or simply make a tax deductable donation. Contact the Woolorama Secretary to further discuss options for your business.


An official program of events (produced byFarm Weekly) is published and distributed acrossthe state in the weeks leading up to theWoolorama. Contact Denise Thomas at FarmWeekly on 9365 2645 for full details. Referenceto the Woolorama by exhibitors own advertisingcampaigns would be appreciated.

Ambulance and First Aid: Located outsideWoolorama and Trade Fair OfficesMedical Services: Wagin District Hospital 98613444, Wagin Pharmacy 9861 1245, WaginMedical Centre 9861 1633Police: In attendanceATM: inside Home and Lifestyle PavilionLost Children: All Events Sound caravan nextto Main Woolorama OfficeDisabled Parking: Apply via SecretaryPublic Telephone: corner of Tudhoe St andTudor St (opposite IGA Express)Mobile Network coverage: Next G, TelstraDigital, VodafoneNursing Mother Facilities: eastern end ofHome and Lifestyle Pavilion


TRADE FAIR OFFICE OPEN HOURSThe Trade Fair Secretary works on a part-time basis in the lead up to the show, and will promptly return enquiries. Located on your left as you walk into the Woolorama Offi ce, it is manned by staff and volunteers during the week of Woolorama, and is open during business hours.

TRAFFIC ON GROUNDSAll exhibitor vehicles must be parked in the designated exhibitor parking area by 8am on Friday morning. Only vehicles with Display Vehicle stickers can remain parked on your site. No movement of exhibitor’s vehicles on grounds is allowed during show hours. See “Courier Service” for transporting of goods during Show hours.

VEHICLE PASSES AND PARKINGAn allocation of colour-coded vehicle pass stickers is included in site fees, enabling exhibitors close access to their site for loading and unloading their exhibit, and parking in the designated exhibitor parking area within the showgrounds. Stickers must be stuck to the windscreen to gain entry to the Wagin

Showgrounds on the Thursday, Friday and Saturday of Woolorama. NO STICKER = NO ENTRY. Exhibitor Vehicle passes enable direct entry/exit access to the show and can do so at any time, providing they drive safely and at less than 6km/hr. Unattended, unauthorised parked vehicles will be removed at the owner’s expense if they are considered to be obstructing access.Additional passes can be purchased via the Site Application Form. Vehicle passes will be mailed out in January in the Exhibitor Confi rmation packages. Exhibitors requiring a vehicle to remain on their site as part of their exhibit should apply for a Display Vehicle Pass via the Site Application Form.

WASHING DOWN AREAA special area for washing down machines has been set aside close to the ramp.

WATERThe supply of water to sites by tank (fi retruck) can be ordered on the Site Application form. Exhibitors must supply their own containers. Please note: water supplied is not suitable for drinking. Limited access to taps is also available.

Be that POINT OF DIFFERENCE to your clients and STANDOUT at

Wagin Woolorama 2016.

• Structured Marquees • Framed Marquees

• Catering Equipment • Staging & Flagpoles

• Furniture Hire including tables, chairs, drybars, stools, couches and more

t: (08) 9250 2255 e:[email protected] w: www.swanmarquees.com.au

Experienced in providing our Marquees and Hire Equipment and Furniture to all Regional Field Days.


Free Standing MarqueeStructures all sizes

For the very best in function hireequipment from the smallest

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Our Pledge: Courteous service, expertise andingenuity, obligation free quotes

We Service: Commercial and domestic functionsWe Deliver: All areas city and country

PARTY HIRE FUNCTIONS• Floors over pools• Chairs and tables• Crockery and

cutlery• Catering equipment• Dance floors• Parquetry dance

floors

• Lighting• Spits and BBQ• Glassware• Ice tubs• Urns and pie

warmers• Mirror balls• Coloured lights

• Corporatestructures

• Commercialfunction equipment

• Wedding marquees• Stages• Tiered seating• Catwalks

• Displayequipment

• Partitions

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• Fete stalls

• Furniture

• Flooring

11 Keegan Street,O’Connor 6163

Ph: (08) 9337 8388Mob: 0421 383 021

E: [email protected]: www.widdesons.com.au


Site Fees All site fees are for provision of fl oor/ground space only. You are required to provide all materials to erect your display, including extension cords, tables and display boards. A 5% loading fee applies to corner/double-sided sites.All fees include 10% GST. Payment in full must accompany your Site Application Form. Your application is not valid without payment of the fee.Three payment options are available – direct deposit to our Trade Fair bank account, credit card payment, or post a cheque. Full details are on the Site Application Form.The Site Application Form doubles as a Recipient Created Tax Invoice and you must keep a copy for accounting purposes.Remember to include the length of trailer tow hitches and/or marquee guide ropes when booking a site, as exhibitors must not spread outside their designated site boundary.

OUTDOOR SITESMain OvalFocus: agricultural machinery, equipment and associated productsDescription: all grassed sites 20m x 20m ................................................... $720 incl. 3 personnel and 2 vehicle passes10m x 20m ................................................... $520 incl. 2 personnel and 1 vehicle pass10m x 10m ................................................... $370 incl. 1 personnel and 1 vehicle pass

400s OutdoorFocus: agricultural service industry, livestock products and services, general interest with excellent/good exposure to passing traffi c Description: mostly asphalt with some gravel sites 10m x 10m ................................................... $370 incl. 1 personnel and 1 vehicle pass10m x 5m ..................................................... $240 incl. 1 personnel and 1 vehicle pass5m x 5m ....................................................... $190 incl. 1 personnel and 1 vehicle pass

500s Outdoor Focus: Garden Fair, Outdoor Adventure and Off-Road Zone located between major patron attractionsDescription: mainly grassed sites, some bitumen sites20m x 20m .................................................. $720 incl. 3 personnel and 2 vehicle passes10m x 20m .................................................. $520 incl. 2 personnel and 1 vehicle pass10m x 10m ................................................... $370 incl. 1 personnel and 1 vehicle pass5m x 10m .................................................... $240 incl. 1 personnel and 1 vehicle pass5m x 5m ....................................................... $190 incl. 1 personnel and 1 vehicle pass

Entry Gates and Kitchener StFocus: ideally located for exhibitors with bulkier take-home products; excellent exposure to passing traffi cDescription: Range of asphalt, gravel and grass sites$38 per linear metre ........................................... incl. 1 personnel and 1 vehicle passMinimum frontage 3m or $115 (depth is approx 3.5m)

200s Outdoor Focus: general interest products and services with excellent exposure to passing traffi cDescription: paved/asphalt sites$38 per linear metre frontage ............................ incl. 1 personnel and 1 vehicle passMinimum frontage 3m or $115 (depth is approx 3.5m)



INDOOR SITESHome and Lifestyle Pavilion Focus: Home, lifestyle, health, tourism, wine and gourmet food etc.Description: air-conditioned building with carpeted fl oor, central location on the grounds4m x 6m (limited) ...................................... $1100 incl. 2 personnel and 2 vehicle pass3m x 3m ...................................................... $390 incl. 1 personnel and 1 vehicle pass

Wool Pavilion Focus: fashion and general interest with priority link to woolDescription: air-conditioned, cement fl oor building shared with fashion parade catwalk and wool fl eece competition$125 per linear metre for exhibitors with a direct link to wool (incl. 1 personnel & 1 vehicle pass)$150 per linear metre for other exhibitors without a direct link to wool (incl. 1 personnel &1 vehicle pass)Minimum frontage 3m or $375 / $450 (depth is approx 3.5m)

Market StallsFocus: Homewares, gifts and treatsDescription: semi-enclosed, lockable building with loose bitumen fl oor 3m x 3m ....................................................... $120 incl. 1 personnel and 1 vehicle pass

The Grand Education Pavilion Focus: secondary and tertiary educational institutions, other career promotion organisationsDescription: air-conditioned building and professionally kitted out by Barrett’s Displays3m x 3m ..................................................... $315* incl. 1 personnel and 1 vehicle pass*Floorspace only. Additional costs including air-conditioning, partitioning, furniture, display set-up etc. to be negotiated with Nick Barrett of Barrett Displays on 9244 2431.

FOOD VENDORSCommercial food vendors are focused in three atmospheric Gourmet Food Courts, which include shaded chairs and tables (Woolorama responsible for cleaning) and live music playing in two of the areas. Opportunity exists for some food vendors to be strategically located elsewhere on the grounds. Woolorama gives preference to food vendors with healthy food options (low fat, low sugar, unprocessed). Large commercial vendor – 5m x 5m or more including tow hitch and support vehicle$83 per linear metre .......................................... incl. 3 personnel and 2 vehicle passesSmall commercial vendor – 5m x 5m or less including tow hitch and support vehicle$240...................................................................... incl. 2 personnel and 1 vehicle pass

Not for profi t/charitable organisation $50 per linear metre ........................................... incl. 1 personnel and 1 vehicle pass


• Structured Marquees • Framed Marquees• Catering Equipment • Staging and Flagpoles

• Furniture Hire Including tables, chairs, drybars, stools, couches and more

Rural WACorporate Marquee

and EventFurniture Hire

t: (08) 9250 2255 I e: [email protected] I w: www.swaneventhire.com.au


Site Application Form and Tax InvoiceWagin Agricultural Society (Inc.) ABN: 72 167 266 865

For Early Bird Discount, return pages 10 and 11 with payment by 28 201 toWoolorama Trade Fair, PO Box 2 , Wagin, WA 6315 or email: [email protected]

SECTION 1 – EXHIBITOR DETAILS and PAYMENT

Business Trading Name / Organisation .................................................................................................................

Contact Person .......................................................................................................................................................

Mailing Address .............................................................................................................. Postcode ........................

Business Phone Number ................................................... Fax Number .................................................................

Mobile Number ................................................................ Email ............................................................................

EIGHT word description for listing in official program .......................................................................................

.................................................................................................................................................................................

Site Sharing Details (including contact details) ...................................................................................................

.................................................................................................................................................................................

Agreement

As an authorised exhibitor representative I have read and agree to comply with Exhibitor Terms and Conditions in this Prospectus and on page 15.

Name .......................................................................Date ................................Signature ......................................

PAYMENT SUMMARY All prices are inclusive of GST

201 site # (if known) ............................. ...........201 preferred Site # (if known) ........... ..................................

Preferred site location ......................................(Oval, 00s, markets etc)

Site size ..............................................................metre frontage X .................................................metre depth

TOTAL PAYMENT DUE (from next page) ........................................................................... $ _________________

Please circle your payment method - electronic funds transfer / cheque / credit card

Electronic funds transfer (EFT) is our preferred payment method. BSB: 086 948 (NAB)Account: 117 534 794Name: Wagin Ag Society – Trade FairYour Reference: “TF + your business name”

Mastercard / VISA card number .................................................................................... Expiry date ........../..........

Name on Card: .................................................................................................

Signed: .............................................................................................................

*Please keep a copy of the application for your records prior to forwarding the original to us,

together with a copy of your public liability insurance policy.



SECTION 2 – COST CALCULATION FOR SITE FEES and ADDITIONAL ITEMS

Site fee (groundspace only – see pages 8-9) .....................................................................$ ___________________

5% site fee loading for corner/double sided sites ...........................................................$ ___________________

Site sharing fee ........................ @ $66 each .......................................................................$ ___________________

Additional passes ................... personnel passes @ $20 each (2 days) ............................$ ___________________

Additional passes .................... vehicle passes @ $30 each (2 days) .................................$ ___________________

Power – number of outlets required

Single phase ....................... x 10 amp outlets @ $60 each ..........................................$ ___________________

Single phase ....................... x 15 amp outlets @ $145 each ........................................$ ___________________

Three phase ........................ x 32 amp outlets @ $330 each ........................................$ ___________________

Water delivery ......................... itres @ $25 per 1000L ...................................... ...............$ ___________________

Straw bale delivery .................. straw bales @ $9 each .....................................................$ ___________________

Sheep delivery ......................... heep @ $9 each ........................................ .....................$ ___________________

Liquor Licence fee – $70 ....................................................................................................$ ___________________

Advertising - public address announcements @ $92 ........................................................$ ___________________

Advertising - website @ $20 ..............................................................................................$ ___________________

Exhibitor camping @ $ /vehicle/night ............... .........................................................$ ___________________

Late Application ee (after 28 ) – $55 .................................................$ ___________________

TOTAL COST ........................................................................................................................$ ___________________

SECTION 3 – AWARD NOMINATION – NEW AGRICULTURAL RELEASE

I will be releasing new products and would like to enter in the New Agricultural Release Award.

Brief product description: .......................................................................................................................................

..................................................................................................................................................................................

..................................................................................................................................................................................

All sites are automatically included in judging of general display categories [Best Overall Exhibitor, Best Major Exhibitor (over 10mx10m), Best Small Exhibitor (less than 10mx10m), Best Market Exhibitor, Best Off-road/Outdoor Exhibitor, Best Garden Fair Exhibitor]

CHECKLIST

Have you read the conditions of entry on page 15 Please ensure all workers have exhibitor passes.

Remember to include a copy of your public liability insurance policy with your application.



Checklist for Success at SmokeFree WA Wagin WooloramaYou know that participating in WA’s largest regional agricultural show brings many advantages. You not only have access to a vast number of visitors during the two days, but following the event, we receive many enquiries seeking contact details for something someone has seen at Woolorama sometimes up to three years before!!

In addition, the advertising you do in the offi cial program and other rural media not only reaches those who can’t attend, but becomes an important purchasing reference for all farmers.

Here is a checklist to assist you in planning to maximise your success at Woolorama in 201 . We have used a combination of anecdotal evidence and published research to identify factors critical to success.

Get the planning done Site Application Form and payment sent

Copy of Public Liability Insurance sent

Book/arrange accommodation

Exhibitor Awards entry sent

Public Address advertising booked

Liquor License Application sent

Advertising booked

– Show Schedule

– Offi cial Program

– Prospectus 201

Marquee booked

Partitioning organised

Furniture organised

Signage and displays organised

Book transport people to get the stuff there!

Book telehandler etc. for unloading

Media releases sent

Staffi ng requirements arranged

Prepare your staff

Training re: the difference between in-the-shop and in-the-fi eld selling

Determining measures for success, setting targets and ensuring your staff know them

Appropriate clothing (for all weather possibilities)

Stamina: standing all day, socialising…

Processes for ensuring follow ups can be achieved (collection of contact details etc.)

Presentation, presentation, presentation…

Design a display that attracts attention

Ensure your staff are easily identifi able

The day before you leave

Power cords etc

Promotional materials

Check weather forecast

Exhibitor and vehicle passes packed

On the day

Enjoy the rewards of all your preparation!


Checklist for Success at Make Smoking History Wagin Woolorama


Application for Inclusion in the Wagin Agricultural Society Occasional Liquor Licence

Any Exhibitor who will sell, dispense or give-away alcoholic beverages to the general public, customers or clients is required to apply for inclusion in the Occasional Liquor Licence that is held by the Wagin Agricultural Society Inc.

Please complete the details below and return no later than the 31st December, 201 to the:

Business/Organisation Name: ..............................................................................................................................

Postal address: ......................................................................................................................................................

Site No: ..................... Location ............................................................................(Oval, Recreation Centre, etc)

Name of person in charge of site/exhibit: ..........................................................................................................

Liquor Licence Number (if applicable): ..............................................Position: ..................................................

Telephone: .........................................................................Mobile: ......................................................................

Are you offering:

Free samples? Yes No Closed bottle sales? Yes No

Complimentary drinks in open containers? Yes No

For special functions and complimentary drinks: only plastic containers and cans are permitted, no glassware is allowed. All alcohol is to be purchased from a nominated local supplier as advised by the Wagin Agricultural Society.

Dates and hours during which Liquor may be served:

From To No. Patrons at any given time

Friday, th March(Woolorama open from 10.00am 9.00pm ..................................9.00am to 9.00pm)

Saturday, 1 th March(Woolorama open from 10.00am 4.00pm ..................................9.00am to 5.00pm)

Signature of person in charge of site/exhibit: ....................................................................................................

Date: .................................................... $70.00 fee paid? Yes No

Please note that final approval for your application will rest with the Department of Racing, Gaming and Liquor.

Trade Fair Secretary, PO Box 2 , Wagin, WA 6315, or email: [email protected]



What’s IncludedOn Your SiteGROUNDSPACE ONLY – you must supply all your own materials – partitioning, furniture, marquees/shade for outside sites etc.

POWER – Only sites that have ordered power will have it supplied to the corner of the site. Please bring adequate cables to distribute power on your site.

EXHIBITOR VEHICLES – Please be considerate of our need to maintain traffi c fl ow and accessibility during set-up and pack-down, and park accordingly. Parking your vehicle in the designated Exhibitor parking area ensures the best visibility of your site, and good overall aesthetics of the showgrounds.

Don’t forget your exhibitor passes!


Be that

POINT OF

DIFFERENCE

to your clients and

STANDOUT

at Wagin

Woolorama 2018

• Structured Marquees • Framed Marquees• Catering Equipment • Staging and Flagpoles

• Furniture Hire Including tables, chairs, drybars, stools, couches and more

t: (08) 9250 2255 e: [email protected]: www.swaneventhire.com.au

Experienced in providing our Marquees, Hire Equipmentand Furniture to all Regional Field Days


1. Cancellations prior to the 31st December will receive a full refund. Cancellations received after 31st December and before 31st January will receive a refund of minus $100 for services rendered. Refunds on cancellations after 31st January are not guaranteed.

2. All display materials must be on-site by 9pm on Thursday th March and can not be removed until 5pm on Saturday 1 th March.

3. Trade Fair hours are: Friday th March 9am – 6pm (except Sideshow Alley, Food Areas which close at 9pm) and Saturday 1 th March 9am – 5pm and all exhibitors must be open for business during these times.

4. Exhibitors sharing a site must notify the Trade Fair Secretary to ensure all exhibitors are included in the program.

5. While 24 hours security is in place from Thursday th March until Sunday morning 1 th March, the Wagin Agricultural Society will NOT BE held liable for any loss or damage to exhibitor’s property whilst on the showgrounds.

6. No exhibitor camping is permitted on the showgrounds prior to Wednesday th March. Bookings to be made via the Site Application Form or through the Trade Fair Secretary.

7. Exhibitors must hold their own Public Liability insurance as cover against claims made by any person on their site.

8. Each Trade Fair site application is subject to scrutiny by the Committee prior to acceptance, and all entrants agree that their entries shall be considered by the Committee, which shall be entitled without being obliged to give reasons, to grant, to refuse, or to apply conditions to any entry.

9. Exhibitors are to ensure that all merchandise and marquee pegs remain within their site boundary. Marquee designs are all different and exhibitors need to request information regarding pegs on structures.

10. Exhibitors shall be responsible for any damage to sites, water pipes, reticulation, electricity cables, holes in asphalt etc. It is your responsibility to inform your marquee providers.

11. Applications to erect permanent fi xtures must be made to the Committee in writing.

12. No refunds will be made to exhibitors not presenting passes at the gate. No pass = No entry. Please check that passes are provided to relevant personnel, prior to arrival.

Conditions Applying to Exhibitors13. All vehicles must be parked in allocated parking areas by 8am Friday, and no movement of vehicles is permitted on showgrounds during show hours (including the trial of small vehicles).

14. Electric power will be available to commercial sites for a fee. No power will be supplied unless applied for on the Site Application Form. The Committee is under no obligation to supply power and no extension cords etc. are available. No generators allowed.

15. Urns, air conditioning and electric cooking equipment are discouraged due to overload problems.

16. No fi re of any form is permitted on the Wagin Showgrounds, due to fi re danger.

17. No public address systems are to be used, apart from the offi cial broadcasting system provided. No raffl e tickets are to be sold anywhere on the Wagin Showgrounds during Woolorama without prior consent of the Committee. *Exhibitors are not allowed to hand out material, or erect posters anywhere other than on their own site.

18. Exhibitors wishing to provide or sell alcohol in any form must apply for an on-site liquor licence as per government regulations. Applying for a licence does not grant automatic licensing.

19. All food vendors must meet Local Government Health Regulations and be able to produce on demand a Certifi cate of Currency for their Public Liability insurance.

20. Failure by exhibitors to appear at the Woolorama will be considered a breach of contract, and no refund of monies will be made.

21. Bio-security at our agricultural show is your responsibility. All exhibitors to be aware of any contamination risks with their displays. Please dispose of rubbish in the correct manner. Exhibitors found to be ignoring these warnings will be asked to leave the event.

22. All plots must be left in a reasonable condition prior to departure, and all exhibitors are expected to cooperate in an effort to keep the display area in a clean condition.

23. If the Committee should fi nd it necessary or expedient to cancel or postpone the Woolorama, contracts shall cease to operate upon notice to that effect, and the Committee shall not be liable for any compensation or refund to exhibitors.





How to get to Wagin


200 Collier Rd, Bayswater

9471 1711Garpen Pty LtdEmail: [email protected]

WAGIN WOOLORAMA SPECIAL

WAGIN WOOLORAMA SPECIAL

$2000

NEWMODEL 9.5KvA

3x15amp Plug

622cc Elec

Start Engine

6.5 KVA, ElectricGeneratorEarth LeakageRCD,15AMP plugs $925

All Generators with EarthLeakage RCD’s

GENERATORS

DIESEL VERSION

$450

2.5 KVApull start

$8955.5 KVA

elecstart

$9256.5 KVA

elecstart

$550

2.5 KVAelec start

$750

4.5 KVAelec start

$925

3 KVApull start

$1195

5 KVAelec open

frame

$1450

5 KVAsilenced

WHY HIRE – WHEN YOU CAN BUY!WE HAVE A

SELECTION OF

GENERATORS

TO POWER

YOUR SITE

GIVE US

A CALL

TODAY!

PRESSURE WASHERS : PUMPS : ENGINES: HYDRAULICS : TRUCK & TRACTOR SEATS


Make Smoking History Wagin Woolorama Accommodation


WAGIN

Wagin Caravan Park 9861 1177

Palace Hotel 9861 1003

Wagin Motel 9861 1888

Moran’s Wagin Hotel 9861 1017

Mitchell House 9861 2000

Billet Style – Glenys Ball 9861 1360

Exhibitor Camping 9861 2242

HIGHBURY (35kms north)

Highbury Tavern 9885 9048

WOODANILLING (20km south)

Woodanilling Tavern 9823 1508

Avalon Caravan Park 9823 1681

Glen Caddie B&B 9823 1170

NARROGIN (50kms north)

Chuckem Farm 9881 1188

Eden Valley Farmstay 9881 5864

Hordern Hotel 9881 1015

Narrogin Motel 9881 1660

Albert Facey Motel 9881 1899

Narrogin Caravan Park 9881 1260

Dryandra Woodland Village

(20km NW) 9884 5231

DUMBLEYUNG (40kms east)

Dumbleyung Caravan Park 9863 4012

Dumbleyung Tavern 9863 4028

DARKAN (60kms west)

Darkan Caravan Park 9736 1345

KATANNING (55kms south)

Sunbeam Caravan Park 9821 1155

New Lodge Motel 9821 1788

Katanning Hotel 9821 1900

Federal Hotel 9821 1010

Katanning Motel 9821 1657

Royal Exchange Hotel 9821 7550

Kobeelya Conference Centre 9821 2214

Woodchester B&B 9821 7007

Emerald Gardens 9821 1027

KUKERIN

Mary’s Farm Cottages 0437 341 679

WILLIAMS (70kms north-west)

Kievi Farm Lodge 9885 6026

Munthoola Country Holidays 9885 1195

Ploughman Cottage 9885 1080

Williams Motel & Caravan Park 9885 1192

Williams Hotel 9885 1016

Gelfro Farmstay 9884 5245

KOJONUP (90kms south-west)

Kojonup Visitors Centre 9831 0500

Kemminup Farm 9831 1286

Commercial Motel Hotel 9831 1044

Kojonup B&B 9831 1119

Hillview Motel 9831 1160

Kojonup Caravan Park 9831 1127

Jumburra 9863 1021

Jacaranda Heights B&B 9831 1200

Harris’s B&B 9831 1475

HARRISMITH (70kms north-east)

Oasis Hotel 9883 1010


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The Wagin Agricultural Society Inc. gratefully acknowledges thefollowing MAJOR SPONSORS for their support ofMake Smoking History Wagin Woolorama:


Silver Sponsors

Bunbury City Motorcycles Balneaire Seaside Resort Countryman

Genstock Pty Ltd Lake Preston Lime Lord & Company

Narrogin Observer Radio Great Southern Spurry's Transport

Stud Merino Breeders WA Tanks West

FOR ANIMALS. FOR HEALTH. FOR YOU.

Platinum Sponsors

Shire of Wagin

Make Smoking History

Healthway

WA State Government – DAFWA

Farm Weekly

Commonwealth Bank

Landmark

UniGrain

Roof & Wall Doctor

Country Wide Insurance Brokers

Gold Sponsors

Agrimaster

Elders Ltd

Heiniger

Milne Agri Group

NAB Agribusiness

Primaries of WA

Produce Link

Radio West

ZoetisA RURALCO BUSINESS


PHONE:

9370 2936Unit 1, 2 James St, Bayswater 6053

Fax: 9272 7632Email: [email protected]

Web: www.spudsmarquee.com.au

Supplier of marqueesfor all occasions

■ Wagin Woolorama■ Newdegate Field Days■ Weddings

■ Dowerin Field Days■ Corporate Events■ Private Functions

SPUDSMARQUEE

HIRE


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