WASHINGTON COUNTY VA SCHOOLS

2015-2016

Discipline, Crime and Violence

Recapping DC&V Reporting

Log Entry

2012-2013

2013-2014

2014-2015

Total 7,419 5,096 5,279

Reported 939 788 663

Previous year totals have been adjusted!

What’s New for 2015-2016

Submission Due Dates All DCV data will be collected for a 365-day period,

beginning with June 20, 2015, and ending on June 19, 2016.

Summer school data for 2015 (if any) will be included in the 2015-2016 .

The pending due date for DC&V data will be approximately a week after the last day of the school year.

Pre-submission Edit Checks will be collected on a quarterly basis at the end of each nine (9) weeks

All regional centers/programs must submit all data to VDOE by July 15, 2016.

What’s New for 2015-2016

New Offense Codes BA6

The assault or assault and battery, without bodily injury, of any person on a school bus, on school property, or at a school-sponsored event.

In accordance to Section §22.1-279.3:1 D clause (i) of the Code of Virginia, BA6 was created to capture this offense and to distinguish assault and battery without bodily injury from an altercation or fight.

TB2 Possessing, using, distributing, or selling electronic cigarettes or

paraphernalia, on school grounds, at school-sponsored events, and/or on school transportation.

Section §22.1-79.5 requires school boards to develop and implement a policy to prohibit the use of electronic cigarettes.

What’s New for 2015-2016

Reporting Attendance and Minor IncidentsAll Attendance incidents should be reported with a log type

of Attendance instead of Discipline.Tardy to Class (A2T)Failure to attend detention (A3T)Failure to attend Saturday School (A4T)

Only use the log type of Discipline – Local when a minor incident DID NOT result in an out of school suspension.Refer to the Discipline Data Form to see all minor

incidents (highlighted in green).No Virginia State Information RequiredGREAT TIME SAVER!

WCS Discipline Data Form

Incident Codes – state and local

Sanctions – state and local

Codes requiring a victim count

New Codes – Blue highlights

Law Enforcement – Yellow highlight

Minor Incidents – Green highlight

Persistently Dangerous – Red letters

Removed local attendance codes The VDOE no longer requires attendance incidents to be reporting

unless sanction = 04 - EXPULSION (365 days).

Should we also consider removing other local codes including horse play and dress code violations?

What to Report

Incidents on campus.Incidents on/in school transportation vehicles.Incidents at off-campus, school-sponsored events.

Shared incidents - Any incident that occurs involving multiple students from different enrolled schools within or outside of WCVAPS.

Incidents on school grounds 365 days a year, 24 hours a day, 7 days a week. Any incident that happens after school hours and not at a

school-sponsored event will NOT count against the incident school in determining the persistently dangerous school threshold points.

Report Non-Student incidents to Central Office Discipline Administrator .

Tips

Only administrators should fill out WCS Disciplinary Referral forms.

Enter discipline incidents on a daily/weekly basis. Correct pre-submission edit check errors as soon as

possible. Keep WCS Disciplinary Referral form as back up copy. Keep a folder for “pending area-wide meeting” outcomes as

a reminder to update incident and attendance information in SIS.

Monitor all disciplinary cases sent to the school board. If the disciplinary data is modified or needs modification, one person must be responsible for tracking the progression of the disciplinary action and updating it in PowerSchool.

Number of Days Suspended (and dates) in Discipline should match dates of suspension in Attendance.

Consider maturity of students involved in an incident when determining what code to use. Mostly practiced at elementary.

Tips (cont.)

The Primary Offense Code must be the most important offense that is responsible for the student receiving a disciplinary sanction.

Keep DC&V Edit Check Crosswalk handy. Only use Sanction 01 (In-School Suspension) for

students with an IEP.

Pre-Submission Edit Checks

Available on 2015-2016 POWERSCHOOL CALENDAR

October 22, 2015January 13, 2016March 18, 2016

TBA, 2016

Edit Check Crosswalk

Requires Victim Count Sexual Related Incidents (Sexual Off. without Force

may or may not.) Theft Related Incidents Battery Related Incidents Malicious Wounding Bullying Extortion Hazing Harassment Homicide Kidnapping Robbery

Edit Check Crosswalk (cont.)

• Requires More Than One Offense Code

o Battery Against Staff/with Weapono There would be a Battery and Weapon offense.

o Battery Against Students/with Weapono There would be a Battery and Weapon offense.

Edit Check Crosswalk (cont.)

Must Use Sanction 4, 5, or 7 (Modified Expulsion by LEA under SDFSCA and GFSA, 0-364 days)o Possession and Use of Schedule I & II Drugs o Sale and Distribution of Schedule I & II Drugso Possession of a Handguno Possession of a Shotgun/Rifleo Possession of a Weapon that Expels a Projectileo Possession of Explosive Deviceo Use of a Bombo Possession of Other Firearm

Edit Check Crosswalk (cont.)

• Must Include a Weapon Offenseo Battery Against Staff/with Weapono Battery Against Student/with Weapon

Edit Check Crosswalk (cont.)

Firearm Confiscationo Possession of a Handguno Possession of a Shotgun/Rifleo Possession of Weapon that Expels a Projectileo Possession of Other Firearm

Non-Firearm Confiscationo Possession of a Toy or Look-alike Guno Possession of Razor Blades, Box Cutters, Knife < 3

Incheso Possession of Fireworkso Possession of Chemical Substanceo Possession of a BB Guno Possession of Knife > 3 Incheso Possession of Explosive Deviceo Use of a Bombo Possession of Other Weapono Possession of Stun Gun/Tasero Possession of Ammunition

Edit Check Crosswalk (cont.)

Edit Check Crosswalk (cont.)

Must Have a “Y” in Law Enforcemento School Threat (Bomb,

Chemical/Biological/Terrorist, Setting off False Fire Alarm)

o Possession and Use of Schedule I - VI Drugs, Steroid, Marijuana

o Battery Against Studento Battery Against Staffo Malicious Woundingo Cyber Bullyingo Alcohol

o Possession and Use of Inhalants and Look-alike Drugs

o Theft and Attempted Theft of Prescription Drugs

o Sale and Distribution of Schedule I - VI Drugs, Steroid, Marijuana

o Use, Possession and Distribution of Drug Paraphernalia

o Homicideo Aggravated Sexual Batteryo Sexual Batteryo Sexual Assaulto Stalking

Edit Check Crosswalk (Must Have a “Y” in Law Enforcement cont.)

o Attempted Sexual Assaulto Sexual Offenses without Forceo Possession of a Weapon that Expels a

Projectileo Possession of Chemical Substanceo Possession of a BB Guno Possession of a Handguno Possession of a Shotgun/Rifleo Threat of Staff

Edit Check Crosswalk(Must Have a “Y” in Law Enforcement cont.)

o Possession of Knife > 3 Incheso Possession of Explosive Deviceo Possession of Other Firearmo Possession of Other Weapono Use of a Bomb

Edit Check Crosswalk(Must Have a “Y” in Law Enforcement cont.)

Edit Check Crosswalk (cont.)

Must Have More than One Offendero Fighting w/o Injury

Common Edit Checks

BA1 and BA3 offense codes involve a weapon; therefore, a weapon offense (WP0, WP1, WP2, WP4, WP5, WP6, WP7, WP8, WP9, WS1, WT1) must be included\Invalid firearms confiscated

Invalid offense code - must have one of the following offenses: WP1, WP2, WP4 ,WP8 when a firearm is confiscated

Invalid non-firearms confiscated Invalid offense code - must have one of the following

offenses: WP0, W2P, WP3, WP5, WP6, WP7, WP9, W8P, W9P when a non-firearm is confiscated

Invalid final division discipline/sanction code Missing incident code Missing Offense Code 1 (Primary)

Common Edit Checks (cont.)

Invalid Offense Code 1 (Primary) Days suspended must be between 0 and 364 Days suspended for Discipline Code 08 must be 0 days Days suspended for Discipline Code 99 must be 0 days Days suspended for 02 must be between 1 and 10 Discipline/Sanction Codes 05 and 06 must have special

education code Discipline/Sanction Code 05 must apply to any weapon

or drug offense and bodily harm Discipline/Sanction Code 07 must apply to codes WP1,

WP2, WP4, WP6, WP7, WP8, DR1, OR DR4

Common Edit Checks (cont.)

Discipline/Sanction Code 08 must have special education code

Duplicate incident code for the same student

Invalid final sanction for offense code

Invalid days suspended - must be between 0 and 365

There are incidents with the same incident code but with different incident dates

Duplicate subcategory exists for the same student ID/incident code

Required Offense Codes (along with sub-categories) must be reported to law enforcement: AL1,BA1,BA2,BA3,BA4,BA5,BB1,BU2,DR1,DR2,DR3,DR4, DR5, FA2,HO1,HO2,HO3,HO4,SB1,SB2,ST1,SX3,SX4,SX5,SX6,SX7,SX8,TI1, WP0,WP1,WP2,WP4,WP5,WP5,WP7,WP8,WP9)

Common Edit Checks (cont.)

Incident requiring Law Enforcement notification must be consistent for all students involved in the incident. Please do not use Law Enforcement tag if incident is not required to be

reported to law enforcement.

Please reference the DCV Edit Checks section of the Comprehensive User Guide for a complete list of edit checks.

Reminders

Special Education Permanent Change in Placement

o In accordance with federal guidance, “IEP Permanent Change in Placement” means that, following a disciplinary offense, the IEP team meets and determines that the child’s current placement is not the least restrictive environment for the child and makes a permanent change to the placement specified in the IEP. A permanent change is defined as a change that is intended to extend beyond the period of any disciplinary action.

o The “IEP Permanent Change in Placement” option in Sanction Table 3 (Code 08) is to be used only for a student with a disability.

Reminders (cont.)

Clarification for In-School Suspension for Special Education Students In-School Suspension - Instances in which a child is

temporarily removed from his/her regular classroom(s) for disciplinary purposes but remains under the direct supervision of school personnel. Direct supervision means school personnel are physically in the same location as students under their supervision. By federal definition, an in-school suspension represents a removal from the student’s IEP determined placement, regardless of whether a student has access to the regular curriculum during the in-school suspension and regardless of whether the student receives his or her IEP services during the in-school suspension. In-school suspension of students with disabilities that are administered as part of a Behavioral Intervention Plan (BIP) are to be reported.

Resources

VA DOE http://www.doe.virginia.gov/info_management/

data_collection/support/school_safety/

US DEA http://www.justice.gov/dea/pubs/scheduling.html

SSIR (Safe Schools Information Resource) https://p1pe.doe.virginia.gov/pti/ SSIR is a web based reporting tool available to the public

to research school safety data.

Contacts

Dr. Jeff Noejnoe@wcs.k12.va.usExt. 3017

Jennifer Rheajrhea@wcs.k12.va.usExt. 3061

HAVE A WONDERFUL

YEAR!

THANK YOU