Date post: | 20-Jan-2016 |
Category: |
Documents |
Upload: | franklin-hector-strickland |
View: | 216 times |
Download: | 0 times |
Web Focus Reporting
Gale Helms
UNC Charlotte
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so as quietly as possible.
2
3
UNC Charlotte
• At UNC Charlotte, Web Focus Developer is used by Financial Data Administration to create reports for Financial Services
• Managed Reporting is only used by Financial Services staff
• At this time we do not have a reporting tool/dashboard available to the campus
4
Chart Index Elements
• Fund, Orgn, & Program – Active and/or Inactive Funds
5
Position Control
• Employee Position/Job Budgets and Salary• Used to reconcile Position budget in Banner and to determine salary reserves
6
Position Control
• All Positions by Fiscal Year
7
Budget
• Program Inventory• Shows Financial Data for Program Inventory calculations that are submitted to OSBM
8
Budget
• Available Balance by Division Account Detail
9
Student Accounts
• Detail Code/Fund Cross Reference
10
Accounts Payable
• 1099 Reportable Data By Income Type (FAA1099 Verification)
11
Accounts Payable
• 1099 Reportable Data By Income Type (FAA1099 Verification)
12
Accounts Payable
• Z Invoice Reconciliation– Helps to ensure all 49er Mart (SciQuest) invoices fed to Banner correctly
13
Fixed Assets
• Fixed Assets Inventory Report
14
Fixed Assets
• Master Asset List
15
Fixed Assets
• Master Asset List
16
Fixed Assets
• Master Asset List
17
Advancement Dashboard
• Management Dashboard
18
Advancement Dashboard
• Director of Development Dashboard
19
Advancement Dashboard
• Operational Dashboard
20
Questions
21
Need Code?
Finance/AR/HR
Gale Helms
704-687-5814
Advancement
Tammie Boyd
704-687-7222
Eddie Fincher
704-687-7221
WebFOCUS AtECSU
Robbin K. Brooks
Elizabeth City State University
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so as quietly as possible.
23
24
WebFocus Users
At ECSU there are two basic types of WebFOCUS users:
Developer Studio Users – Users who are able to write and run WebFOCUS programs – only a select number of users have this tool on their desktop
Managed Reporting Users – Users who are able to run programs that have been created via Developer Studio – departmental users request access to run reports via Manage Reporting
25
Developer Studio Desktop
26
Managed Reporting Desktop
27
Banner Security Reports
Functional users do not have access to BANSECR, so to assist the module security administrators with security access authorizations the following WebFOCUS reports were created:
• Classes – All Objects Assigned to a Class – This program identifies all Banner objects assigned to a Banner class– Input Banner class name (example: BAN_FIN_COA_M_C)
• Objects - All Classes that contain an Object – This program identifies all classes that contain a Banner object with the default Banner role (BAN_DEFAULT_M or BAN_DEFAULT_Q)
- Input Banner object (example: FURFEED)
28
Banner Security Reports – cont’d
• User – All Classes Assigned to a User – List all classes assigned to a Banner user
- Input Banner user name (example: RKBROOKS)
• Users – All Users Assigned to a Class – List all users assigned to a Banner class
- Input Banner class name (example: BAN_FIN_COA_M_C)
Sample Report or Layout Shown
29
Output Selection
30
User – All Classes Assigned to a User
31
Accounting Reports
• List of Suspended JVs – This program provides the user id for documents listed on the FGIJVCD form
• Approval Queue Documents – List the queue for unapproved documents
• Attribute Value Report – Report of attributes on fund codes
• Budget Availability – List available budget by fund code• Fund Code List Orgn Bank – Fund code list with default
organization and bank code• YTD Trans by Account – Summary of transactions by
account code
32
FGIJVCD – Screen Shot
33
List of Suspended JV’s
34
Accounts Payable
• Checks Cancelled – Report of cancelled checks
• Disbursement Register – Banner FARCHKR report in Excel format
• AP Accrual – Invoice payments to be accrued
• Vendor Payments by Invoice Date – Calculates the number of days between the invoice date and the check date
35
FARCHKR Report
36
Disbursement Register - Parameters
37
Disbursement Register Report
38
Vendor Payment By Invoice Date - Parameters
39
Vendor Payment By Invoice Date – Purchase Orders
40
Vendor Payment By Invoice Date – Direct Payments
41
Vendor Payment By Invoice Date – Summary
42
Foundation
• Foundation Fund Listing – List of all funds within the Foundation
• Foundation New Funds – List the new funds created for the Foundation during the fiscal year
• Private Gifts and Misc Income – Report of private gifts and miscellaneous income
43
Private Gifts and Misc Income - Report Layout
44
Student Accounts Receivable
• Student Payments By Term
• Student Fees Report By Term
• Student Housing Report
• Student Meal Plan Report
• Tuition Charges By Term – Regular
• Tuition Charges By Term - Summer
45
Student Payment By Term – Report Layout
QUESTIONS?
47
Contact Information
Brooks, Robbin K.
1704 Weeksville Road
Campus Box 908
Elizabeth City, NC 27909
Bus: (252) 335-3784
Bus Fax: (252) 335-3043
E-mail: [email protected]
ASU WebFOCUS Reporting
David Webber
Appalachian State University
Session Etiquette
• Please turn off all cell phones.
• Please keep side conversations to a minimum.
• If you must leave during the presentation, please do so as quietly as possible.
49
50
ASU Departments -- Reconcile all Funds Monthly
51
Reconcile Budget to Actual / P-Card/ Encumbrances / More….
52
Signatures Required – You and Your Boss!
53
You can review each fund 15 rows at a time with Banner Self-Service….
54
Or use Our many E-Print reports….. (sorry, no FBM091)
• “E-print – The Right Report for the Job”• Trust Funds – (Non-Grant: 224XXX-336XXX & 660XXX-990XXX)• FZRBDSC – Budget Balances Available (Summary of all accounts
for a particular fund)• FZRABAL – Cash Balance Reconciliation (Remember 227XXX
funds do not have cash on hand)• FZRODTA – Current Fiscal Year Detail of Activity (Daily and Monthly
Reports)• FZRADACTV – Current Month Activity – updated daily (Detail-
current month entries)• FZRAMACTV – One Month’s Activity – new one created at month
end (may select any month)• FZRAACTV-YTD – Year to Date Activity (Cumulative beginning with
July 1 through the most recently completed monthly period)
55
E-Print Reports for Grants
• Grants – (55XXXX)• FZRAPTD – Project to Date Summary/Budget Balance
Available• FZRAGRANTS – Grants assigned to your Department• FZRODTA – Current Fiscal Year Detail of Activity (Daily
and Monthly Reports)• FZRADACTV – Current Month Activity – updated daily
(Detail-current month entries)• FZRAMACTV – One Month’s Activity – new one created at
month end (may select any month)• FZRAACTV-YTD – Year to Date Activity (Cumulative
beginning with July 1 through the most recently completed monthly period)
56
E-Print Reports for State Funds
• State Funds – (1XXXXX)• • FZRBDSC – Budget Balances Available (Summary of all
accounts for a particular fund)• FZRAbudget-notice – Over Budget Notices to Departments • FZRODTA – Current Fiscal Year Detail of Activity (Daily and
Monthly Reports)• FZRADACTV – Current Month Activity – updated daily (Detail-
current month entries )• FZRAMACTV – One Month’s Activity – new one created at
month end (may select any month)• FZRAACTV-YTD – Year to Date Activity (Cumulative beginning
with July 1 through the most recently completed monthly period)
57
Even More E-Print Reports….
• Miscellaneous• FZRABUDPOOLS – Banner Budget Pools • FZRAORGHIER – All Funds sorted by Org • FZRAFUND-ALPHA/FZRAFUND-HIER – Banner Fund
Lists (Both display Grant termination date)• PZRDPLS – Departmental Employee List (Banner ID,
Name, Campus Phone, E-Mail Address) • FZRAOLRI – Checks Issued by Fund• FZRAENC – Outstanding Encumbrances – list of open
encumbrances by Fund
58
Do Dashboards Have to Look Like This?
59
All Reports and All Funds on One Web Page
60
WebFOCUS Code for “GETUSER”
• -********************************* get the userid/fund combination from finance• DEFINE FILE FORUSFN• FUNDID/A30=FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED;• FUND/A6=FORUSFN.FORUSFN.FORUSFN_FUND_CODE;• END• TABLE FILE FORUSFN• PRINT• 'FORUSFN.FORUSFN.FUND'• BY 'FORUSFN.FORUSFN.FORUSFN_USER_ID_ENTERED'• BY 'FORUSFN.FORUSFN.FUNDID'• WHERE FORUSFN.FORUSFN.FORUSFN_COAS_CODE EQ 'A';• ON TABLE SET PAGE-NUM OFF• ON TABLE NOTOTAL• ON TABLE HOLD AS Z_FUNDSEC FORMAT FOCUS INDEX 'FORUSFN.FORUSFN.FUNDID'• ON TABLE SET HTMLCSS ON• END• -************************ the the userid for the person currently signed on to webfocus• DEFINE FILE GOREMAL• USERID/A20=STRIP(60, GOREMAL_EMAIL_ADDRESS, '@appstate.edu', USERID);• LOGGEDON/A20='&IBIMR_user';• UPLOGGEDON/A20=UPCASE(20,LOGGEDON,UPLOGGEDON);• UPUSERID/A20=UPCASE(20, USERID, UPUSERID);
61
Joins Userids to Banner Fund Security
• -**************** join the current userid to the funds with that userid• JOIN• Z_EMAIL.SEG01.SELUSERID IN Z_EMAIL TO MULTIPLE Z_FUNDSEC.SEG01.FUNDID• IN Z_FUNDSEC TAG J7 AS J7• END• DEFINE FILE Z_EMAIL• SELFUND63V/A63V=J7.SEG01.FUND;• END• TABLE FILE Z_EMAIL• PRINT• 'Z_EMAIL.SEG01.SELUSERID'• 'Z_EMAIL.SEG01.EMAIL_PIDM'• SELFUND63V• BY 'J7.SEG01.FUND'• ON TABLE SET PAGE-NUM OFF• ON TABLE NOTOTAL• ON TABLE HOLD AS Z_SELFUND FORMAT FOCUS INDEX 'J7.SEG01.FUND'• ON TABLE SET HTMLCSS ON• END• JOIN CLEAR *
62
0010-Budget Balance Summary -- All Funds With Drilldown
63
0030-Budget Pools Report – Turns Red if Overspent
64
Reports Drill Down to Spending Detail
65
0061-Open Invoice Report
66
0100-YTD Activity All Funds -- Tabbed Excel Report
67
0110 - AP Checks Issued by Fund / by Vendor
68
0120 -- Purchasing Card Reports with Drilldown
69
Campus Accountants – They see what the user sees
70
SRECNA – Compare Variances by Year – GASB Account Level
71
Drill Down to Variances by NCAS Account
72
Drill Down to Variances by Fund
73
Drill Down to Compare Transaction Detail by Year
74
ASU WebFOCUS Reports - Advancement
75
Advancement Staff Activity Charts
76
Advancement - Prospect Statistics
77
Advancement – Development Officer Activity
78
Questions?
If you would like more information about these reports contact:
• David Webber – Finance Reports – [email protected]• Kevin Patterson – SRECNA Report – [email protected]• Colleen Deal – Advancement Reports – [email protected]