Web IFSPService Provider Presentation

February 24, 2010

WelcomeHousekeeping

Introductions

Agenda

Objectives

The Big Picture

Afternoon Agenda

for Service Providers and

Coordinators• Introduction

• Big Picture - Overview

• Getting into the system

• Navigation of the Web IFSP

• Enter Real Case with your team• Evaluation and Assessment• Outcome Page• Services Page

• A Quick Look at the rest of the Web IFSP (if time)

Big Picture - Overview

Charting Our Course

Joane Amick

Early ACCESS Regional Coordinator

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Service Coordinators forRegion 1

• AEA ECSE Teacher Consultants

• OT/PT when they are the only service provider

• Vicki Berger, SLP; Zondra Foster, hearing itinerant; Marti Andera, nurse practitioner

• Child Health Specialty Clinics - Drug Affected, Preemies, Medically Fragile

• Visiting Nurses Association - lead exposed, no developmental delays

Early ACCESS Partners

Providing Family

TrainingHAWC Empowerment - Howard, Allamakee, Winneshiek, and Clayton Counties

Early Head Start - Allamakee and Clayton Counties

Parent Share and Support - Fayette County

Parents as Teachers - Delaware County

Parents as Teachers - Dubuque County

Expectations for Learning

• Mastery of getting into the system

• Understanding navigation process

• Conceptual mastery of data entry versus page entry

• Awareness that SC sets up access for providers

• Awareness of how to access forms

Let’s Get Started

At the Dock: Structure of the Web IFSP

System

Julie Tschirgi

Co-web IFSP Administrator

Sue Schulz

Early ACCESS Administrative Liaison

Co-web IFSP Administrator

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Similarities to Web IEP

• Same URL - https://iep.aeaims.org/IDEA_Apps/

• Application built for commonalities - 85-90%

• IowaIDEA.org • Update Subscription • Quick Reference Guide

• Passwords• Bug Reports • Time Out• Typing not an activity• Log Out Procedures

Browsers & Settings

• Browsers & Platforms• Mac OS 10.4 - Firefox 3• Windows 2000, XP, Vista - IE7 or IE8, Firefox 3

• Browser Setup (pp 13-19; Ref Guide)• Cache, Popups, Print backgrounds

• Printing - similar features including • incomplete data report• printing only the pages you need

Login Screen

https://iep.aeaims.org/IDEA_Apps/

Main Menu

Permissions set up by IMS Data Entry Folks

Can set default to web IFSP or web IEP

Pop up Menu

View Child List

Red boxed area varies by the permissions you’ve been assigned. Service coordinators have additional permissions that service providers (only) do not need.

Service Coordinators will see “View Caseload”Service providers will see “View Child List”

All Hands on Deck

• Activity - 10 Minutes

• IowaIDEA.org • Set up notification • Find IFSP supportive documents

• Log In• Set default• Check your “Child List” to see if

infant/toddler you asked to have entered is on your list

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Tips for Navigating the IFSP

Lists!

Banks!

Blank line in popup to delete info

Navigating Tips (cont.)

Shifting from one screen to the next does NOT save. SAVE often! Also, note Print option.

Printing & Obtaining Forms

Use Print command to obtain some forms such as Consent for Evaluation and Consent for Services.

Also use for viewing Intake Page (e.g. reason for referral)

Print - Form Key Points

To select a form, click on the selecttab. Choices include a blank form (Blank) or the completed form (Form)

You can see what’s missing - Inc Data Report

Tab Counts

Once you start a tab - a tally will be kept of howmany fields still need to be completed. Based on the info so far, the meeting tab has 5 data elements yet to be completed

Outcomes

Full Steam Ahead

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Outcome Page

To obtain an Outcome page, go to the Outcome tab and select “New” then “Load”

Outcome Page

Outcome Page

Progress Notes

Once it is saved or printed you cannot go back and edit your progress notes. Nobody can delete this information.

Services Tab

On initials add the various providers/ team members who will assist with evaluation

Once eval is done and IFSP is written, delete those who will not provide servicesAdding providers gives access

Include All Services Provided

If you Service Coor & Service Provider you will need a box for both services.

Service Providers complete own box for services page.

Other Services

Other Services are addressed within the Services tab

Early Intervention Services

and Other Services

Deleting Services

Discontinuing ServicePeriodic or Annual

Services

Print View

Services on Written Prior

NoticeCheck

“Print on PWN” to

get service info from services page to PWN.

Once it’s on the

PWN it can be edited

or deleted.

Service LogsAccessed From Service

Page

WARNING!!!Once you “SAVE” or print your log it cannot be edited. Check closely for accuracy before saving or printing.

You could add a new log note to make corrective comments about the previous log.

Key Points About Services Page

• Requires SC to enter Service and Name before the Service Provider can access the child’s IFSP

• Will be edited/completed as part of the development of the IFSP

• Other Services are listed on this page, not a separate page. These services must be linked to an outcome.

• Service Logs are accessed from the Service Page

• Select “Print on PWN” for auto-fill of services on Prior Written Notice

Outcome & Services Activity

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• Navigate the Outcomes and Services pages

• Review all items that need to be completed

• Any questions?

Work on Your Own Cases

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In the remaining time,feel free to work on a case.

Call the office assistant at your local AEA office to assist your smooth sailing with the new web IFSP.

Closing Remarks

• Your feedback is crucial

• This is the first version of the Web IFSP – major changes cannot be made immediately, but feedback is welcome for future version.

• Thank you for sailing with us!!!