WEB TENDER ENQUIRY IN TWO BID SYSTEM FOR SUPPLY OF …mazagondock.in/writereaddata/tenders/... ·...

Tender No GM(M)/AM/PAINTS/2000007276 Page | 1

MAZAGON DOCK SHIPBUILDERS LIMITED

(A Government of India Undertaking)

Dockyard Road, Mazagon, Mumbai 400 010. INDIA

Certified – ISO 9001:2015 For Shipbuilding Division

DIVISION - SHIP BUILDING DEPARTMENT - MATERIAL PURCHASE

Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151

Email: [email protected] Website: www.mazagondock.in

WEB TENDER ENQUIRY IN TWO BID SYSTEM FOR SUPPLY OF PAINTS (P17A)

TENDER NO. TENDER

DATE

CLOSING DATE &

TIME EMD

GM(M)/AM/PAINTS/2000007276 05.03.2019 28.03.2019 AT 1400 Hrs. NA

1. Introduction.

Dear Sirs/Madam,

Mazagon Dock Shipbuilders Limited (MDL) invites competitive bids from reputed manufacturer

(only) bidders in Two bid system (part- I techno commercial bid and part –II price bid) for the supply

of the following item as per description & tender enquiry.

Issue of Tender Enquiry document: The Tender enquiry can be downloaded from our we

Website www.mazagondock.in (Path Tenders-shipbuilding-Material Purchase) and from CPP portal.

2. Technical Specification & Scope of supply.

Sr.

No. Material Description

Qty

(L)

1

PAINT, RFU ZINC CHROMATE, YELLOW PRIMER, IS 1874-

1992, PATT. NO. 0442/220-1344, DS CAT. NO. 8010-000113.

Material Code-19101213

300

2

PAINT, RFU FINISHING FIRE RETARDANT, BS WHITE,

SPECIFICATION JSS-3-47-05, PATT. NO. 0442/942/1193, DS

CAT NO. 8010-000212


300

3

PRIMER, WASH PRIMER BASE (PRE TREATMENT PRIMER)

WITH CATALYST (ACCELERATOR), DS CAT No. 8010-

000116/N 8010-000117


200

4 THINNER, FOR ETCH PRIMER, N-BUTANOL, IS-361 (BS-508)

Material Code-19104031 40

5 THINNER, FOR SHOPCOAT PRIMER, NON EPOXY TYPE


E Note: If bidders find discrepancies in tender specifications or other document or have any

doubt to the meaning or intent or any part thereof, they should inform MDL of the same prior to

submission of offer.

3. Tolerance.

2% tolerance in delivery of the quantity is permitted in respect of supplied material,

due to standard packing of the paints.

MDL reserves the right to consider placement of order in part or in full against the

tendered quantity.

http://www.mazagondock.in/







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


Note : The bidder should provide following information along with Part -I

Base should be packed in clean and rust free mild steel drums of 20L capacity.

Mixing Ratio of base and hardener by volume.

Quantity of individual component(base or hardener) and finished paint after mixing

in liters.

Net and Gross weight of Drums/ Tins.

Batch No and month of year of manufacture.

Serial No of the drum together with the total no of drums in the same batch i.e. n/N

Manufacturer’s /Supplier’s name or recognized trade mark.

Contract no and date.

4.

Delivery:

The paints shall be supplied within 02 weeks from the date of the purchase order.

4.1 Consignee: The successful bidder shall supply the material on door delivery basis (Including

Unloading material) to MDL Stores on working days (Monday to Friday) between 8.00 hrs. to

15.00 hrs. (Lunch Time 11.30 to 12.00 hrs.).

Delivery address is:

“MDL Anik Chembur Yard,

Kurla Mahul Road, Opposite to BPCL,

Next to Dilip Vensarkar Cricket Academy.

Pin -400074”

In case Truck/Tempo reaches our yard beyond above time the same may be retained over night

at your risk & cost. Request for permission for delivery of goods on Saturday / Sunday/ holidays

if required, should be submitted 3 working days prior to the date of holidays.

4.2 Mandatory Documents/Certificates required along with the delivery of the paint: The

complete set of following documents must be submitted along with the material at MDL Stores.

The certificates should properly correlate with batch number and other particulars of paints

delivered to MDL Stores.

a. Delivery Challan (3 Original Copies) duly signed & stamped by CISF, MDL Gate (IN)

b. Manufacturer’s Test Certificates. Confirming the specifications as per PO.

c. Guarantee/Warrantee Certificate of the paint.

d. PO copy.

e.

Packing List (Original)

5.

Guarantee / Warranty/ Shelf Life/ Sample Testing: a. The material supplied shall have a shelf life of minimum 12 months from the date of supply and

shall be guaranteed for a minimum period of 12months for manufacturing defects from the date

of acceptance by MDL.

b. The supplier will have to replace rejected / bad material during guarantee period at no extra cost

to MDL.

c. The supplier cannot absolve their responsibility for warranty of material even though it is

inspected at MDL & approved by inspection authorities.







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


d. If the defects are not remedied within a reasonable / stipulated time, MDL may proceed to rectify

the defects at the supplier’s risk & cost, but without prejudice to MDL rights under the contract.

5.1 Shelf Life of Paint: The paints should retain their properties described in the specifications for

a period of not less than 12 months from the date of dispatch both in temperate and tropical

climate. The date of expiry should be worked out from the date of dispatch of the supply and

not from the date of manufacturing. Hence, the gap between the date of manufacturing and the

date of supply should not be more than three months. Whereas in case of paints, keeping

properties below 12 (Twelve) months (i.e. 6 to 9 months only in case of those paints, as

stipulated in specifications) these gaps should not be more than one month.

5.2 Sample Testing: MDL on receipt of the paints may send the sample for testing to a govt.

approved laboratory for ascertaining the specified parameter as indicated as per DS CAT No

and quoted by you in your bid viz. other technical details as mentioned in our Tender &

confirmed in your offer. In case, it is observed that the supplied paints do not meet any of

specified parameters; MDL reserves the right to reject the paint, wholly or partly, at the sole

discretion of MDL. MDL, also reserves the right to recover from the paint manufacturer suitable

compensations for the damages and / the expenses incurred in painting the surfaces for which

the primer and the paint was used. In case, MDL wants to replace the rejected /defective primer

or paint, the manufacturer shall immediately replace the same at their cost. Such, three repeated

rejections may likely to lead to cancellation of contract and black listing of the firm. No request

for proportionate increase in price will be considered if actual coverage capacity of the supplied

paints is found to be on higher side than the minimum coverage capacity indicated in the

tender/offer.

6

Inspection:

6.1 Manufacturer’s Test Certificate: Supplier shall submit the manufacturer’s Test Certificate for

the paint confirming to specifications as per PO description.

6.2 Receipt Inspection for paints under supply: MDL Inspection Section / WOT shall carry out

necessary inspection of the items on receipt in MDL on the basis of appropriate MDL Inspection

system requirements & the Inspection documents submitted by suppliers. Any objection raised

by MDL inspection team / WOT against quality of material or workmanship shall be

satisfactorily corrected by the supplier at his expenses including replacement as may be required

within shortest possible time within 30 days. Items damaged during transit shall also be rectified

or replaced by the supplier within shortest possible time.

6.3 Rejection of the material: Any portion of the material found defective/rejected, the supplier

shall collect the same at his cost from the MDL Yard, all incidental charges being born by

supplier, (inclusive of custom duty, if payable), within 30 days from the date of intimation to

the supplier of such rejection. MDL reserves the rights to dispose of the rejected item at the end

of a total period of 90 days in any manner, to the best advantage to the MDL & recover storage

charges & any consequential damages, from sale proceeds of such disposal.

7.0

Pre-Qualification Documents & Criteria:

Bidders should upload following documents along with their (Part-I-Bid) online & based on

these documents their techno commercial offer will be pre-qualified & evaluated for acceptance

of Part-I offer.







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


a. Copy of GST registration / Declaration for Composition dealer.

b. Copy of PAN card.

c. Copies of valid registration of approval certificate in case of bidders firms registered with

NSIC/SSI/MSME/ISO certificate.

d. Purchase Order copies in support of the bidder’s experience and past performance

on similar supplies during last 3 years.

Note: MDL reserves the right to demand for a hardcopy of any of the above documents or other

related documents, if required. MDL has the right to verify / cause verification of authenticity

of the said documents whenever felt necessary. Bidders shall comply with the same, or else the

bid is liable for rejection.MDL reserve the right to verify the authenticity of declared information

for UAN registration including gross Block of fixed asset for ascertaining the status of MSE.

7.

Earnest Money Deposit (EMD) / BID BOND: Not Applicable

8. Validity Period: Bids / Offers shall have the validity period of 60 days from the tender closing

date. A bid valid for a shorter period will be liable for rejection. In case of shorter validity period

quoted by any bidder, technically accepted bidder will be given opportunity to accept validity

as per tender. In case of Non-acceptance of validity as per tender term thereafter, the firm’s offer

will be rejected by MDL as non- responsive.

9 Submission of Bids In Two - Bid System:

Offer must be submitted in two parts, each offer securely closed (Sealed) separately, in Two

Envelopes Part – I (Technical Bid) & Part – II (Price Bid), Super scribed with Tender No., Due

date and shall be deposited in Green Colored Tender Box marked as “Material Purchase” kept

at Residential Gate, MDL Main Gate Mazagon Dock shipbuilders Limited , Dockyard Road,

Mumbai -10. By 14.00 Hrs on / or before The Closing Date and addressed To General

Manager (Materials). and should contain the following;

9.1 Part-I Techno Commercial Bid:

i. Technical Bid in Original + Two copies. Bidder’s Statement on their Company Letterhead

indicating Tender No, Tender Date, confirming compliance and acceptance on the Scope

of Work and other Terms and conditions as included in this tender enquiry, duly signed,

stamped and dated by bidder’s authorized person(s).

ii. Price schedule BLANKING the PRICES but clearly indicating ‘QUOTED /

UNQUOTED’ as applicable against each of the listed item indicating % of applicable taxes

in the prescribed format duly Stamped & Signed.

iii. Acceptance on clauses of Tender Enquiry, GT&C and STACS in the Prescribed Formats

duly stamped, signed & filled ‘Accepted OR Not Accepted’ as applicable for each of the

clause.

iv. Deviation Sheet in the prescribed format in case of any deviations from Terms, Conditions

& Technical requirements specified in the STACS, Tender Enquiry & GT&C.

v. Bidders / Vendors should submit additional documents as applicable and described at Para

3 & 7 above.







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


vi. Copies of valid Registration or Approval certificates in case of Bidder’s firms registered

with MDL/ NSIC.

vii. Bank details for payment by RTGS/NEFT/ECS in the format enclosed.

9.2 Part-II Price Bid:

i. This securely closed (sealed) Envelope super scribing Tender Enquiry No., Due date &

Time should contain only the PRICES for each of the listed items strictly in the

prescribed format provided with the tender. If the space provided is not sufficient, bidder

may attach additional sheets. Offer in any other format shall not be considered.

ii. In case of Bulky Offers / Bids, which cannot be accommodated in the designated Tender

Box, such bids / offers shall be sent by post / courier so as should reach the undersigned

well before the due date and time.

iii. The bids may also be sent by Speed Post / Courier Service well in advance so as should

reach the undersigned well before the due date and time. Timely submission of the Bids

is responsibility of the bidders and no reasons / excuses in this regard will be entertained

by MDL.

1. 9.3 Bid Rejection Criteria:

(A) Following bids shall be categorically rejected;

i. The Bids received after tender closing date and time.

(B) Following bid rejection criteria shall also render the bids Liable for Rejection.

i. Bidder’s failure to submit sufficient or complete details for evaluation of the bids within the

given period ranging in between 2-3 weeks depending on the deficiencies noticed in the bid.

ii. Incomplete / misleading / ambiguous bids in the considered opinion of TNC.

iii. Bids with technical requirements and or terms not acceptable to MDL.

iv. Bids received without pre-qualification documents / Bids not meeting the pre-qualification

parameters stipulated in the tender enquiry.

v. Unreasonably longer delivery period quoted by the firm.

vi. Validity period indicated by bidders is shorter than that specified in the tender enquiry.

vii. Bidders not agreeing to furnish & Guarantee / Warranty obligations.

viii. Bid offering Price variation clause.

ix. Bidders are not accepting to tolerance as per specifications.

10.

Pricing: Bidders shall quote the prices of items listed in the online price bid sheet of the tender enquiry

for delivery of the items in MDL stores on door delivery basis inclusive of all cost towards

packing/forwarding/ delivery/ transport & transits insurance etc. at MDL Mumbai-10 The prices

quoted shall remain firm and fixed during the currency of the order / till the execution of the

total quantity on the order unless agreed otherwise by MDL. No increase shall be permissible

on any account after finalization of the order / till delivery of total quantity of the order.

Unloading of the material at MDL Stores to be done by the firm. The facilities for unloading to

be arranged by the firm.

11. Terms of Payment: MDL does not pay any advance payment.







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


.

Payment for the value of supplies, as reduced by any deductibles and/or the amount leviable towards

liquidated damages, if any and after including taxes, duties, service tax etc. shall be made through

RTGS /NEFT between 15 to 20 days after receipt and acceptance of the items as per the ordered terms

in MDL against submission of documents in Triplicate including Delivery challan duly signed and

stamped by CISF, MDL (pass IN), Manufacturing Test certificate, Guaranty Certificates, Invoice.

Bidders shall furnish all the necessary details like name of the bank / branch, branch code No, bank

account no, MICR No, in their technical bid as per the RTGS/NEFT/ECS format provided with the

tender enquiry.

Payment shall be made as per actual quantity received and accepted.

The bills to be addressed to CM (F - NP), 3rd floor, Mazdock House, MDL, dockyard road,

Mumbai -10 and should be submitted at Invoice Receipts Section (IRS) located at South Yard

Gate, opposite to Reception Centre, Mazagon Dock Shipbuilders Ltd, Dockyard Road,

Mumbai:- 400010

Note: Invoice with delivery challan (having CISF stamp in entering) should be submitted

immediately within 2 to 3 working days in MDL after execution of order. Thereafter any

discrepancy / pending claims regarding payment or any matter related to the order should be

brought to MDL notice in writing within 30 days otherwise final payment by MDL, beyond

which no claims will be entertained.

12. TReDS

“In order to address the financial needs of MSE firms, GoI has introduced a platform for

facilitating the financing of trade receivables of MSMEs from buyers, through multiple

financiers which is termed as Trade Receivables Discounting System (TReDS). At TReDS,

auctioning of invoices at competitive & transparent environment is done by financers based on

Buyer’s credit profile.

MDL is registered on the "Invoicemart" TReDS platform

MSE bidders desirous to receive payments through TReDS platform may avail the facility if

they are already registered on "Invoicemart" TReDS platform or by registering on it.

Contact details at "Invoicemart" TReDS platform are as below:

a) Mr. Hitesh Popli, GM (Business Development) - +91-9930061225, +91-22-62357385

b) Mr. Amit K Dutta, CM (Business Development) - +91-8600179668, +91-22-62357361

MSE bidders upon successful delivery shall submit their invoices along with the mandated

enclosures at MDL, Central Receipt Section. MSE vendors, desirous to receive payments

through "Invoicemart" TReDS platform, are to upload the invoice on "Invoicemart" TReDS

platform and submit the TReDS details along with the invoice at MDL, Central Receipt

Section. Upon receipt and acceptance of the supplied material and receipt of invoices with the

mandated enclosures, MDL shall process the invoice for payment on "Invoicemart" TReDS

platform. Any unfinanced invoices / invoices of MSE bidders seeking payment from MDL

directly shall be processed as per the Standard payment terms agreed in PO / contract.”

13.

14.

Security deposit: NA

Liquidated Damages: Time is an essence of the contract therefore the job, as ordered, should

be completed on the dates mutually agreed upon in accordance with the delivery schedule. In







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


cases of delay not attributable to Purchaser beyond the agreed schedule, the Vendor / Contractor

shall pay liquidated damages, a sum representing 0.5% (Half per cent) per week or part thereof

of the order value, subject to maximum of 5% of the order value for the undelivered portion.

15.

Taxes (Compliance of GST) GST as per GST Laws shall be payable extra as quoted and agreed.

All reference to “Taxes, duties, octroi, excise etc.” are to be read as “GST, Basic Custom

Duty” in this tender including STAC and GT&C.

GST Laws (i.e. the Central Goods and Service Act,2017, the Maharashtra Goods and Service

Act.2017, the Integrated Goods and Service Act,2017, the Goods and Services Tax

(Compensation to States) Act, 2017, various rules, notification etc. GST Includes Central

Tax(CT), State Tax(ST), Integrated Tax(IT) and cess)

Benefits from reduction in rate of tax/ ITC is required to be passed on to consumer. Where

“applicable GST” has been quoted as extra, Goods and service providers (except un- registered

dealer under GST Law) have to submit declaration that they have complied with “Anti-

profiteering clause” under GST Law. Such declaration be given in Technical Bid Part-1.

Due to implementation of GST, Supplier /contractors shall agree unconditionally to mandatorily

pass on the any / all benefits arising in terms of reduction in item / services prices to MDL under

anti-profiteering provisions of GST Act 2017.

The Item Wise Rates quoted in the Rate Sheet should exclude GST. Bidder should indicate GST

as applicable separately under each of the head in the same Rate sheet, which will be paid extra

based on tax invoice to the extent applicable.

If the vendor is registered under GST, vendor shall mention the HSN code for goods &/or

services in their tax invoice, etc. These codes must be in accordance with GST Law and

responsibility of specifying correct HSN codes for goods &/or services is that of the vendor.

MDL shall not be responsible for any error in HSN code for goods &/or services specified by

supplier / contractor. Supplier/ Contractor shall pay penalty and/ or interest imposed in MDL

or any loss due to delay in availing ITC by MDL loss of ITC to MDL due to errors by vendors

at any stage.

In case, MDL is unable to avail ITC, supplier/contractor at their own cost shall rectify the

shortcoming in the returns to be filed immediately thereafter. Further, if the ITC is delayed /

denied to MDL / reversed subsequently as per GST Law due to non / delayed receipt of goods

and / or services and / or tax invoice or expiry of timelines prescribed in GST Law for availing

ITC, non-payment of taxes or non-filing of returns or any other reason not attributable to MDL,

Supplier/ Contractor shall pay any loss of amount along with interest and penalty on MDL

under GST Laws for the number of days the ITC was delayed. If the short coming is not

rectified by supplier/ contractor and MDL ends up in reversal of credits and / or payments,

supplier/ contractor is fully liable for making good all the loss incurred by MDL. MDL

reserves right to recover any interest, penalty or loss from any amount due to Supplier/

Contractor or otherwise. The recovery of the interest @ SBI PLR+2% on the tax credit so

available for the number of days the ITC was delayed. This amount shall be recovered from the

SD or any outstanding payments







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


It shall be the bidders responsibility to ensure the seamless flow of the Input Tax Credit (ITC)

to MDL, in case of GST paid by the supplier to the Government.

If the vendor is registered under GST, the GST registration number (15 digit GSTIN) issued

by GOI shall be mandatorily provided by the vendor. Vendor having multiple business

verticals within state / at multiple states with separate GST registration numbers shall forward

GSTIN of these verticals involved in supply of goods and/or services. MDL GSTIN is

27AAACM8029J1ZA and shall mention the same while invoicing and avoid any data entry

error on GST portal.

Bidders having multiple business verticals within state / at multiple states with separate GST

registration numbers shall forward GSTIN of these verticals involved in supply & / or services

of the tendered item.

If the vendor is registered under GST, Vendor shall ensure timely submission of invoice as

per the provisions / requirement / timeline promulgated by GOI in relation to GST Law with

all required supporting documents to enable MDL to avail input tax credit promptly. The

vendors invoice inter alia should contain GSTIN of vendor, GSTIN of MDL (i.e.

27AAACM8029J1ZA), GST tax rate separately, HSN code wise goods or services, place of

supply, signature of vendor, etc. Original invoice needs to be submitted to Bill Receipt Centre

at MDL gate, and a copy of the invoice should be given to the goods receiving section (GRS).

If the vendor is registered under GST, vendor shall file all applicable returns under GST Law

in the stipulated time & any losses of tax credit to MDL arising due to delay in filing will be

recovered from their invoice wherever MDL is eligible to avail tax credit. Any default towards

payment of tax and / or uploading of monthly returns by supplier/contractor, MDL retains

right to withhold payments towards tax portion until the same is corrected & complied by the

supplier/contractor with the requirement of GST along with satisfactory evidence.

The rate sheet enclosed with the tender will indicate the rates to be entered under each head

whenever applicable. Bidders must clearly mention the applicable GST taxes. The item- wise

rates (i.e. Basic + P&F + F&I) quoted in the Rate Sheet should exclude GST taxes. Bidder

should indicate GST rates as applicable separately under each of the head in the same Rate

sheet, which will be paid extra based on tax invoice to the extent applicable. The GST will be

applicable on total basic rate of each item ( i.e. Basic + P&F + F&I).

If the GST rating of supplier /contractor on GST portal / Govt. website is found to be negative

/ blacklisted, then MDL shall reimburse GST to the vendor only after he makes the payment

of GST and fulfils all requirements as per GST Law for successful availment of ITC by MDL.

Further, MDL is entitled to deduct / recover such GST along with penalties / interest, if any,

incurred by MDL.

If the GST rating of supplier /contractor on GST portal / Govt website is found to be negative /

blacklisted, then MDL reserves the right to reject the offer of such bidders. Similarly, on post

placement of the contract / order, MDL shall not be obligated or liable to pay or reimburse GST

to such supplier /contractor and shall also be entitled to deduct / recover such GST along with

penalties / interest, if any, incurred by MDL.

If the vendor is registered under GST, vendor shall be responsible for financial and non-

financial consequences in case of non- compliance of GST provisions / requirements /

timelines on their part. MDL shall pay the applicable GST taxes to the vendor at actual &







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


supplier/contractor shall pass on the reduction in prices to MDL on account of change in the

tax structure.

The Item wise rates quoted in the rate sheet should exclude taxes and shall as applicable

separately under each of the head in the same rate sheet. However, wherever all-inclusive

prices are quoted by the bidder(s) and accepted without bifurcation of tax elements, no

escalation shall be considered in respect of any variation in statutory levies arising

subsequently in the absence of required base figures.

The quoted rates should clearly indicate the applicable rate(s) under each box head and to be

filled on line in part II bid as per uploaded format. In absence of any such situation in the “Part

II price bid format”, it will be considered that the prices quoted by the bidder are inclusive of

the taxes and no separate liability for payment of the taxes will be claimed upon MDL.

Any change in tax component/structure due to government regulation during the execution of

contract within contractual delivery period the same will be applicable at actual ruling at the

time of supply/service/execution of contract after Government Notification.

Supplier / contractor will not be entitled to any increase in rate of taxes occurring during the

period of extended delivery completion schedule if there is delay in supplies / completion

attributed to him. However, if there is a decrease in taxes, the same must be passed on to MDL.

The bidder shall submit their GST Registration, HSN/SAC code (Harmonized System of

nomenclature / Service accounting code) for the each item under this tender in the format

mentioned below and upload the same in Part-1 of the bid.

Sr.No Vendor Name Vendor Code GSTN Reg No

Sr.No Mat Code/Mat Description HSN No SAC No**

** Applicable only for supply of services.

The rate sheet enclosed with the tender will indicate the rates to be entered under each head

wherever applicable. Bidders must clearly mention the applicable GST. The item-wise rates

quoted in the Rate Sheet should exclude GST. Bidder should indicate GST rates as applicable

separately under each of the head in the same Rate sheet, which will be paid extra based on tax

invoice to the extent applicable.

Since the delivery terms acceptable for indigenous bidders is “Door Delivery for MDL Stores”,

P&F, F&I if applicable in addition to basic rate and to be paid by MDL should be clearly

mentioned in the price bid. Where “applicable GST” is quoted extra, bidder has to give

declaration that “the benefits of bidder’s ITC have been factored in the prices quoted” in techno-

commercial offer.

Bidders should note that successful firm shall file the GSTR1 and all other relevant returns in

the stipulated time & any losses of tax credit to MDL arise due to delay in filing will be recovered

from the firm’s invoice wherever MDL is eligible to avail tax credit. Any default towards

payment of tax and / or uploading of monthly returns by supplier/contractor, MDL retains right







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


to withhold payments towards tax portion until the same is corrected & complied by the

supplier/contractor with the requirement of GST along with satisfactory evidence.

Suppliers /contractor seeking advances against contract / orders should issue receipt vouchers

(invoice) immediately on receipt of advance payments and subsequently deliver items along tax

invoice after adjusting advance payments as per GST Act 2017 & terms & condition of contract/

order.

Bidders not having GST registration due to turnover threshold below Rs. 20Lakhs / Rs. 10Lakhs

for North eastern & special category states shall clearly mention / indicate the same in the

technical offer towards Nil Tax Liability. Further these bidders shall notify MDL within 15 days

of becoming liable to GST & forward the necessary details. MDL will load prices of this vendor

by maximum % of GST rate received among all bidders to other bidder quoted as MDL has to

pay GST under reverse charge mechanism to Govt.

Bidders who are registered under composition scheme of GST Act due to turnover threshold

below Rs. 75Lakhs / Rs. 50Lakhs for North eastern & special category states shall clearly

mention / indicate the same in the technical offer indicating their GST registration number

should comply with the GST law 2017.

16 Loading Criteria for normalizing the Price Bid for ranking: Techno-Commercial deviations

will be negotiated with the firms before opening of price bids. Techno-Commercial deviations

if acceptable to MDL, will be loaded as per loading criteria illustrated below for ranking purpose.

Refer Illustration of Loading Criteria –Enclosure-3

Deviations sought by the bidder shall be negotiated and deviation accepted by the bidders after

the negotiation in respect of following terms shall be loaded on the bidder/s quoted prices during

price evaluation by MDL. The loading criteria that will be adopted as detailed below for the

negotiated and accepted deviation by MDL.

Payment Terms -It is desirable that the bidder accepts the Payment Terms indicated. Varied

payment terms quoted by bidders as compared to the terms stated in the Tender document shall

be normalized by adopting the Prime Lending Rate of State Bank of India plus 2% thereon on

the amount(s) at variation and/or for the period (in no. of days) at variation.

Delivery of the goods at MDL premises should be responsibility of the supplier. However, for

unavoidable reasons, if bids are exclusive of transport and / or insurance, the same will be loaded

at the cost to be incurred by MDL. The freight and insurance amount to be loaded will be

intimated to the participant bidders before price bid opening.

For the additional delivery period sought by the bidder over the stipulated date of delivery as

per Tender, 0.50% per completed week will be loaded to the quoted price.

Liquidated Damages: Deviations sought in respect of rate per week and / or maximum ceiling

in respect of liquidated damages shall be loaded to the quoted price. For example, the maximum

ceiling towards liquidated damages stipulated in the Tender is 5% and the bidder seeks to limit

it to, say 3.50% then the price quoted will be loaded by 1.5%. If the rate of LD per week is

0.50% per week or part thereof as per tender and the bidder seeks it as, say, 0.40% per week or

part thereof, the maximum ceiling on LD as per tender will first be equated to weeks (10 weeks

in this case) and the rate proposed by the bidder i.e. 0.40% will be multiplied by the so equated







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


maximum period (which works out to 4%) and the quoted price will be loaded accordingly by

1%.Delivery being the essence of the contract, it is desirable if the bidder(s) adhere to the

stipulated clause.

Warrantee / Guarantee: Deviations in respect of the period of Warranty / Guaranty shall be

loaded to the quoted price @ 0.25% per month or part thereof.

Statutory levies like GST taxes shall be Excluded for ranking of bids to determine L-1 vendor.

Whereas cost (Basic Price + Transport + Insurance) to MDL Stores, Mumbai shall be considered

for bidders for evaluation purpose.

17

Ranking of bids & Determination of L1 Bidder:

i. Ranking of price bids shall be done on the basis of “Exclusive of GST” on individual

item wise basis.

ii. Techno-commercially qualified item wise lowest bidder will be considered for further

processing.

18.

Freak Low Quotes: If the quoted L-1 rate is less than Cost Estimate / NLPP by more than 40% and

difference between basic rates of L1 & L2 bidder is more than 30% then such quote is to be treated as

freak low quote. In case of freak low scenario, MDL reserves the right to place full/part order on the

firm. However, the firm will have to give additional BG up to the value of difference between L1 &

L2 prices, before release of PO, as an additional security. Bank charges for this additional BG shall be

borne by MDL and reimbursed against proof of payment.

19

Indemnity: You shall hold harmless and keep MDL indemnified against all claims arising as a

result of infringement of any patent rights on account of manufacture, sale or use of articles

covered by the order. Bidders will not be entitled to any increase in rate of taxes occurring during

the period of extended delivery completion schedule if there is delay in supplies / completion

attributed to him. However if there is decrease in taxes, the same must be passed on to MDL.

20

Risk Purchase & Order Cancellation: In case of delay beyond 02 weeks from the contractual

delivery period, MDL reserves the right to cancel the order and procure the ordered material

from any available source at MDL’s option and discretion and entirely at your risk and cost.

Extra expenditure incurred by MDL in doing so will be recovered from you. MDL also reserves

the right to cancel the order at your risk and cost if the progress of work is not considered

satisfactory and it is felt that you are not likely to meet the contractual delivery date.

21

Option Clause: MDL retains the right to place orders for additional quantities up to a

maximum of 50% of the originally contracted quantity at the same rate and terms of the

contract. Such an option shall be available during the original period of contract. Option

quantity during extended Delivery period is limited to 50% of balance quantity after original

delivery period.

MDL reserves the right to accept any or all offers in part / full without assigning any reasons

whatsoever. In case of any dispute, our decision in this matter shall be final and legally binding







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


on you. Further MDL also reserves the right to consider placement of Order, in part or in full,

against the tendered quantity.

22.

Modifications to the Bids: Bidders desirous of submitting modified bids prior to the closing

date & time may do so by submitting revised bid online not later than the deadline for submission

of bids. Please note that modified bids shall be submitted through E-Procurement system only.

23.

Purchase Preference: NA

24. The contract will be governed by STACS and General Terms and Conditions while executing

work. In case of discrepancy, clauses mentioned in Tender, Technical Scope and Rate sheet will

override the clauses mentioned in other annexure including STACS & GT&C. In case of

improper on-line filling of Acceptance Formats for Tender Enquiry Form (TEF), General Terms

and Conditions (GT&C) & Standard Terms and Conditions (STACS), it shall be presumed that

all our tender terms & conditions are acceptable to bidder.

25. Public Grievance Cell: A Public Grievance Cell headed by General Manager (F-CA) has been

set up in the Company. Members of public having complaints or grievances are advised to

contact him on Wednesday between 10.00 hours and 12.30 hours in his office on 6th floor,

Mazdock House or send their complaints / grievances to him in writing for redresses. His

telephone No. is (022) 23762121 / (022) 23759793.

26. MDL shall not be bound by any printed conditions or provisions in the sellers bid forms or

acknowledgement of contract, invoices, packing list and any other documents which purport to

impose any conditions at variance with the tender terms / final negotiated & accepted terms.

In case bidders are unable to submit their offer against this tender, we would appreciate a regret

letter citing reasons for not quoting.

27. Contact Person For Clarification: In case of any clarifications, bidders are requested to contact the undersigned, before the

closing date of the tender.

We look forward to receive your most competitive and reasonable offer against this tender.

Yours faithfully,

For MAZAGON DOCK SHIPBUILDERS LIMITED,

A.MOMIN

Manager (C-MP)

Material Purchase







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


Enclosures:

Enclosure - 1 - Illustration for Loading Criteria

Enclosure - 2 - TEF, GT & C and STACS Acceptance form.

Enclosure – 3-Unprise Format

Enclosure - 4 - Price Bid Rate Sheet.

The following reference documents and formats are available on MDL website

(www.mazagondock.in) under heading ’Tender’ – Shipbuilding – Material Purchase.

Standard Terms and Conditions (STACS).

General Terms & Conditions (GT & C).

Statutory requirements, Official Secret Act 1923 & Safety clause.

RTGS / NEFT Format.

http://www.maz/







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


Encloser-1 ILLUSTRATION OF LOADING CRITERIA

A

Sr.

No

.

Description

Foreign Vendor

100% import

content

Indigenous

vendor with part

import content

Indigenous vendor

without import

content

1. Basic Price Quoted a) FOB

b) CIF

a) Ex-works

b) Delivered to

MDL Stores

a) Ex-works

b) Delivered to

MDL Stores

2. Add : Insurance Charges In case of 1(a) In case of 1(a) In case of 1(a)

3. Add Sea / Air Freight charges /

Inland Road Transport

In case of 1(a) In case of 1(a) In case of 1(a)

4. Customs Clearance / Port

Handling / Transportation to Yard

In either case i.e.

FOB or CIF

Nil Nil

5. Cost (ex-MDL) excluding taxes &

duties without loading towards

any deviation.

Sr. Nos.

(1+2+3+4) if FOB

price quoted OR

CIF price + Sr.

No. 4

Sr. Nos.

(1+2+3)

Sr. Nos.

(1+2+3)

B. Financial Loadings:

6. Variation in payment terms

7. Income tax & Service tax on

Technical Services / Service

Engineers liability to MDL.

8. Production Norms such as Scrap

%, output - input ratio

9. Base date for price variation clause


duties after loading for variation in

financial term.

Sr. Nos. 5 + 6 + 7 + 8 + 9

C. Loading on Account of deviations in following commercial terms:

11. Security deposit / Contract

performance guarantee

12. Equipment performance guarantee

13. Additional delivery period sought

over stipulated period as per tender

14. Additional time sought for

supplying binding data

15. Liquidated damages per week rate

/ maximum ceiling

16. Warranty / Guarantee


duties after loading for variation in

financial and commercial term.

Sr. Nos. 10 + 11 + 12 + 13 + 14 + 15 + 16

D. Landed cost:

18. Taxes and Duties

19. Landed Cost Sr. Nos. 17+18







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


Enclosure-2

TEF, GT&C AND STACS ACCEPTANCE FORMAT

TEF

CLAUSE

No.

BIDDER’S

REMARK

TEF

CLAUSE

No.

BIDDER’S

REMARK

TEF

CLAUSE

No.

BIDDER’S

REMARK

GT&C

CLAUSE

No.

BIDDER’S

REMARK

GT&C

CLAUSE

No.

BIDDER’S

REMARK

GT&C

CLAUSE

No.

BIDDER’S

REMARK

STACS

CLAUSE No.

BIDDER’S

REMARK

STACS

CLAUSE

No.

BIDDER’S

REMARK

STACS

CLAUSE No.

BIDDER’S

REMARK

COMPANY’S NAME & ADDRESS:

SIGNATURE:

DATE:

NAME:

DESIGNATION:

BIDDER’S COMPANY SEAL:

NOTES:







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


Bidders should carefully read the Terms & Conditions of the Tender Enquiry Form (TEF), General Terms

& Conditions (GT&C)/ Standard Terms & Conditions (STACS) of the Tender Enquiry prior to filling up

this acceptance format.

This format should be properly filled, signed and returned by the bidder(s) along with their technical offer

for considering their Bid.

Bidder(s) should indicate “ACC” for Accepted, “DEV” for Deviation Taken for each clause number in the

above table.

Bidder(s) to attach Separate Sheet indicating all relevant details such as Number & description of the Clause,

Reasons for Deviation and Alternative suggested for any deviations taken by them.

Clause numbers shown in the above format also includes the sub-clauses under these clauses







Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


Enclosure-3

UNPRISE FORMAT

PART-I (TECHNO-COMMERCIAL BID)

SR.

NO. DESCRIPTION & SPECIFICATION OF PAINTS QTY

Quoated / Not

Quopted HSN CODE

SGST

%

CGST

%

IGST

%

1

Paint, Rfu Zinc Chromate, Yellow Primer, Is 1874-

1992, Patt. No. 0442/220-1344, Ds Cat. No. 8010-

000113.


300

2

Paint, Rfu Finishing Fire Retardant, Bs White,

Specification Jss-3-47-05, Patt. No. 0442/942/1193,

Ds Cat No. 8010-000212


300

3

Primer, Wash Primer Base (Pre Treatment Primer)

With Catalyst (Accelerator), Ds Cat No. 8010-

000116/N 8010-000117


200

4 Thinner, For Etch Primer, N-Butanol, Is-361 (Bs-508)


5 Thinner, For Shopcoat Primer, Non Epoxy Type








Tel. No.: (022) 23763249 Fax No.: (022) 2373 8151


Enclosure-4

PART-2 (Price Bid)

Rate Sheet for Tender No GM(M)/AM/Paint/2000007276

Sr

No Item Description as per Tender Enquiry

Qty

LTR

Basic

Rate/Unit

in Rs

GST

Rs

Landed Cost/

Unit in Rs

1

Paint, Rfu Zinc Chromate, Yellow Primer, Is

1874-1992, Patt. No. 0442/220-1344, Ds Cat.

No. 8010-000113.


300

2

Paint, Rfu Finishing Fire Retardant, Bs White,

Specification Jss-3-47-05, Patt. No.

0442/942/1193, Ds Cat No. 8010-000212


300

3

Primer, Wash Primer Base (Pre Treatment

Primer) With Catalyst (Accelerator), Ds Cat

No. 8010-000116/N 8010-000117


200

4

Thinner, For Etch Primer, N-Butanol, Is-361

(Bs-508)


40

5

Thinner, For Shopcoat Primer, Non Epoxy

Type


40

Date post:	24-Aug-2020
Category:	Documents
Upload:	others
View:	0 times
Download:	0 times