Exit Checklist

Instructions for completing the Exit Checklist

When to use this formThis form can be completed by supervisors in conjunction with the staff member prior to leaving Monash University.

Where and when to send this formThis form is not required to be returned to Monash HR, however supervisors may wish to retain a copy for their records.

Policy referencesPrior to completing this form, please ensure you are familiar and adhere to the university’s Leaving Monash Procedure – Resignation and Exiting the University accessible at http://www.monash.edu/__data/assets/pdf_file/0010/800749/Leaving-Monash-Resignation-and-Exiting-the-University.pdf

Further Information for StaffYour final payment will include accrued but untaken leave payments that are payable upon termination/cessation of employment.

Details of your superannuation entitlements will be forwarded to you shortly.

Exit Checklist

Staff Member’s Details Staff ID Number: Title: Family Name: Given Names:

School/Department: Faculty/Division:

Staff Member’s Responsibilities Yes/NA1 Updated current mailing and home address and personal details on ESS2 Returned all keys (building, office, filing cabinets), Staff ID and access cards3 Returned all University owned parking permits (eg. green/yellow permits)

4Returned all University equipment - laptop computer / tablet (eg. iPad & 3G service), 3G/4G modem, internet service (cancelled), mobile phone (service cancelled / transferred or reassigned), printer, manuals and accessories

5 Returned Faculty/Division books, electronic documents, manuals or other miscellaneous University property

6 Re-assigned ownership of any email role accounts, Google document/s, Google site/s or Shared Drive data to a nominated Monash staff member (or delete the site or data where appropriate)

7 Returned Monash University library books and outstanding library fines paid8 Returned Credit cards, fuel cards and cab charges to supervisor

9 Returned University VehiclesIf you have a Novated lease arrangement, notify NLC and return fuel cards to NLC

10 Submitted leave requests using ESS or an application for leave form for any leave taken11 If you supervise staff, ensure team leave requests have been approved through ESS 12 Download/Print previous copies of payment summaries or payslips12 Ceased salary packaging arrangements with child care centres and/or the gym13 Arranged alternate payment method for salary deductions such as health insurance and NTEU.

14 Finalised any outstanding debts to the University or salary overpayments or agreed arrangements to clear such debts or overpayments

15 Advised Monash HR of your departure if you hold position of: Discrimination Harassment Grievance Adviser or an Employment Related Grievance Resolution Adviser

16 Advised Campus Community Division of your departure if you hold position of: Equity Contact Officer, Disability Contact Officer

17Advised OHSE of your departure if you hold position of: Bio Safety Officer, Building Warden, Environment Officer, First Aid Co-ordinator, Health and Safety Representative, Safety Officer, Radiation and Laser Safety Officer, Zone Faculty OHSE committee

18 Removed any personal files stored on the University computer19 Left office or work area in a tidy mannerSupervisor’s Responsibilities Yes/NA1 Confirmed with staff member all matters 1-19 above2 Notified campus security to cancel building, room and after hours access assigned to staff member3 Notified Research office of staff members departure if grant funds have been allocated4 Notified external organisations of departure in which the staff member represented the University

5 Checked if staff have accessed travel and removal, staff study support program, OSP benefits and ensure they have completed their commitment to the University

6 Removed access to IT/Email account (if there is leave taken prior to last day of employment)7 Remove access to University systems (eg. SAP, PURE, HP Records Manager, SalesForce)8 Removed SAP Financial delegation

9 Notified eSolutions of Mobile/SmartPhone/Tablet 3G/4G service cancellation, transfer or re-assignment via: https://servicedeskonline.monash.edu.au or by calling ext: 51777

Supervisors Signature Supervisors Name: Date: