Namemofa.gov.pk/.../uploads/2021/02/Final-PQ-Document.docx · Web viewEXPO 2020 hosted by Dubai...

PAKISTAN PAVILIONEXPO 2020, DUBAI

PREQUALIFICATION FOR CONTRACTOR

Table of Contents

1 Introduction 1

2 Proposal Details 22.1 Project Information 22.2 Project Description 22.3 Application and Proposal Submission 3

3 Pre-Qualification Stage 43.1 Format of Prequalification responses 43.2 Eligibility of Main Contractor, Sub-Contractors and Selection Requirements 43.3 Expense of Preparing the Proposal 43.4 Language 4

APPENDIX A 5APPENDIX B

20

1 Introduction

EXPO 2020 hosted by Dubai will be a festival of human ingenuity. Collaboration and partnerships are

the key drivers behind the new development. As the first World Expo to take place in the Middle East,

Africa, and South Asia and the first to be hosted by an Arab country, the opportunity to connect with

one of the most dynamic, young, and fastest growing region in the world is immense. Expo 2020 Dubai

will take place from 20th October 2020 – 10th April 2021 and will showcase and explore what is possible

when people connect, and new ideas are formed. The Government of Pakistan through Commissioner

General of Pakistan for EXPO-2020 wishes to assess the general capability of your organisation to

provide Construction services on the Pakistan pavilion project. The following questionnaire, when

completed, allows consideration on your approach, including safety, quality assurance and compliance

with the strict requirements for specialist subcontracting. Questions relate to the specifics of the

project, and the specific requirements in respect of statutory duties, health and safety competence and

resource planning, in addition to general commercial and business arrangements etc.

1. You are requested to answer all questions.

2. Where appropriate, your response should be supported by relevant documents.

3. The completed document should be sent to the addressee indicated.

Participants are invited to prequalify for the services of Main Construction Works, including Exhibition

Fit-Out Works, Content Development Design and Production Works, for the proposed project “Pakistan

Pavilion – EXPO 2020 in Dubai, UAE” as described herein.

If you require any additional information, please don’t hesitate to contact [email protected] However, it is intimated that the queries/clarifications received after 27-03-2019 would not be entertained.

Pakistan Pavilion – Expo 2020 Dubai1

2 Proposal Details

2.1 Project Information

Client: Embassy of the Islamic Republic of Pakistan in UAE through Section Commissioner General of Pakistan, EXPO-2020.

Project Name: Pakistan Pavilion – EXPO 2020

Location: Plot No. C.54, Opportunity District, EXPO-2020 site, Dubai

Type of Development: Expo 2020 Pakistan Pavilion in Dubai

Surface Area: 3,449.90 m2

Built-Up Area: 3,200 m2

Architect: M/s Al Jabal Engineering Consultancy

Structural Engineer: M/s Al Jabal Engineering Consultancy

MEP Engineer: M/s Hilarion Mechanical & Electrical Consulting Engineers

Exhibition Designer: M/s Pico International LLC

Content Designer: M/s Pico International LLC

AOR: M/s Al Jabal Engineering Consultancy

2.2 Project Description

Aptly located within the Opportunity District of EXPO 2020 Dubai, the Pakistan Pavilion will represent a

beacon of progress and prosperity to nations around the world. With a breathtakingly diverse

landscape, Pakistan is home to 4 out of 10 of the highest peaks in the world. Scaling some of the world’s

tallest mountains require strength, grit and a clear strategy – all representative of Pakistan’s emerging

economy which have been architecturally captured in the pavilion design.

Pakistan embraces diversity through its unique and vibrant cultures and ethnicities spread across its

five provinces making up Pakistan’s social fabric. The progress and prosperity of its people are heavily

dependent on social and economic progress, through education, innovation and cooperation – all

representative of the purpose of the World Expo and in line with the EXPO 2020’s theme of connecting

Minds, Creating the Future.

Recognizing the strong bilateral relations between Pakistan and the UAE, the pavilion has been

designed with modularity and flexibility in mind which allows it to be part of EXPO 2020’s legacy

initiative through which it could potentially be transformed into a Pakistan Culture & Heritage Centre

contributing towards education and innovation.


The pavilion’s main function is to house Pakistan’s exhibits that will promote its unique and vibrant

cultures, its outstanding development and stature in economy, energy, logistics, infrastructure, realty

sector and human resource. Its architecture is based on the country’s topographical assets and cultural

values and is uniquely formed from the concept of the mountains in Pakistan. The project is planned

on a 3,449.97 m2 of land, and has an approximate built up area of 3,200 m 2 and a building height of 16

meters.

2.3 Application and Proposal Submission

The prequalification of the participants is to be submitted wholly in accordance with the requirements

herein:

The documents should be submitted in person or through surface mail to the below address on or

before 31st March 2019 not later than 1600 hrs (UAE Time).

Section Commissioner General Embassy of the Islamic Republic of Pakistan

Plot No. 2, Sector W59, Embassies Area,Abu Dhabi PO Box. 846

Phone: +971 2 444 67 77Fax: +971 2 444 71 72

E-mail: [email protected]


3 Pre-Qualification Stage

3.1 Format of Prequalification responses

The pre-selection phase includes minimal requirements for participation and pre-selection criteria that

will be evaluated both qualitatively and quantitively. Please prepare your responses to correspond to

the order of the pre-qualification questionnaire provided in Appendix A. The scoring checklist is

provided in Appendix B.

3.2 Eligibility of Main Contractor, Sub-Contractors and Selection Requirements

During the prequalification, firms are requested to include specialist sub-contractors for part of the

services and works to be provided. Therefore, the general contractor indicates how sub-contractors

have been pre-qualified and provide full details of the scope of services and resources that are available

and how sub-contractors will be integrated into the General contractor’s overall organization. The

client reserves the right to ask for change of one or more sub-contractors, if justified according to the

common objective (quality, price and timing).

3.3 Expense of Preparing the Proposal

The Client shall not be responsible for, nor pay any expenses incurred by any participant in the

preparation and submission of the Pre-Qualification documents.

3.4 Language

The language of the project, all correspondence, and subsequent agreement shall be English.


APPENDIX AThe interested party is to fill in this Questionnaire and provide all corresponding returnables with consistency to the below format.

PRE-QUALIFICATION QUESTIONNAIRE

Project: Pakistan Pavilion – Expo 2020 DubaiMain Construction Works including Exhibition Fit-Out Works, Content Development Design and Production Works

Note: if you intend to undertake the works as a joint venture partnership, please supply requested information for each company member of the JV

1 Part 1 - General

1.1. Company Particulars

This section is to be read in conjunction with Appendix B.

Please complete the following table:

Ref Information Required

1.1.1 Registered Business Name:

1.1.2 Registration or Business License Number:

1.1.3 Registered Office Address:

1.1.4 Former Trading Names (if any):

1.1.5 Telephone No:

1.1.6 E-Mail Address:

1.1.7 Type of Organization (sole ownership, partnership, private or public company, etc.):

1.1.8 Description of the company’s principal activities:*Append all certificates / permits

1.1.9 Years of Experience:

1.1.10 Company Registration:Date and place of formation ______________

Dubai Municipality

Dubai South

Others, specify __________________

*Append all certificates / trade license:Pakistan Pavilion – Expo 2020 Dubai

5


1.1.11 Type of construction license:

G

G+4

Unlimited

Please provide relevant documents

1.1.12 Are you pre-qualified with Expo 2020? YES/NO:

If yes, provide documentation/confirmation.

1.1.13 Do you have any affliation with government, ministries, etc., both in Pakistan and the UAE.

If yes, provide necessary documentation, otherwise submitt an undertaking to the effect.

1.1.14 Are you compliant with Dubai Regulatory Requirements?

If yes, provide documentation/confirmation.

1.1.15 Do you have experience working with the Dubai Civil Defense compliancy criteria?

1.1.16 Name and contact details for the single point of contact in relation to correspondence during this pre-qualification exercise and any future invitation to tender (if invited to do so after this pre-qualification).

Name:Designation:Qualification:General Experience:Years with Company:Email Address:Contact Number:

1.2. Financial Data


All financial information to be reported in AED.


1.2.1. Bank References: A) B)

1.2.2. Current Credit Bank Facilities:

1.2.3. Provide evidence of your company’s ability to provide performance bonds of bank



guarantees, stating your current bonding capacity:

1.2.4. Provide details of bonds currently in place:

1.2.5. Provide details of current bond capacity utilized:

1.2.6. Name of Financial Institution:

1.2.7. Names & Addresses of Joint Venture (If Applicable):

1.2.8. Value for which the company would tender: Maximum in AED:Minimum in AED:

1.2.9. Copies of last 3 years audited financial statement to be attached:

1.2.10. Annual Turnover (Actual / Forecast):

Year 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018

Globally

UAE

1.2.11. Profit / Loss (Actual / Forecast):

Year 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018

Globally

UAE

1.2.12. Annual value of construction works completed and projected (not yet won/started) for 2018 and 2019:

Year 2015 2016 2017 2018 2019

Globally

UAE

1.2.13. Performance:

Year 2013/2014 2014/2015 2015/2016 2016/2017 2017/2018

Current Assets

Other Assets


Liabilities

Long-term debt

Equity

1.3. LegalThis section is to be read in conjunction with Appendix B.


1.3.1. Provide details of litigation and/or disputes over the last five years.

1.3.2. Provide details of pending lawsuits, claims or threatened claims against the company (if any). If so, please provide details and confirm whether they have been settled.

1.3.3. Provide details of liquidated damages levied against and provide reason(s) and final outcome.

1.3.4. Provide details of any contracts terminated by clients over the last 5 years.

1.3.5. Contractor to confirm if parent company guarantee can be provided. If yes, indicate the limit of the guarantee that can be provided.

1.4. Insurance Details


Provide evidence of the below insurances.

Professional Indemnity Insurance Employer’s Liability Insurance Third Party Liability Insurance Construction and Erection All Risk Insurance Contractors Equipment All Risk Insurance Workman’s Compensation Motor Vehicle Insurance Marine Cargo Insurance (land, sea, and air from country of origin)


2. Part 2 – Project Experience, Technical Capability and Resources

2.1 Project Experience and Technical Capability


2.1.1 Works completed as Main Contractor during last 5 years.

Project Name Client Location Contract Value (AED)

Duration of Contract (Months)

2.1.2 Works completed as Main Contractor within the UAE during last 5 years.



2.1.3 Please list minimum 3 Client references (which corresponded to the above mentioned projects)

Reference 1:Referee Name

Referee Telephone and Address

Project Name/ Description

Project Start and Completion Dates

Scope of work of Project


Reference 2:Referee Name





Reference 3:

Referee Name





2.1.4 Do you have previous experinece in World EXPO? If yes, please provide the projects below.



2.1.5 Please provide a list of associations/proven working relationship with a Content Development Professional capable of conceptualizing and producing high end typographical, photographic, audio and video content suitable for associated usages in real, virtual and augmented reality exhibits.

2.1.6 Please provide information on your local supply chain for registered vendors in Dubai or proven import though local vendors to satisfy Dubai Civil Defence obligations.


2.1.7 Please provide cases/projects where you have proven ability to handle complex supply chains on aninternational scale.

2.1.8 Please provide your delivery record and Construction Management procedures.

2.1.9 Please specify what type of local facilities and/or in- house capabilities you have.

1.2 Resource Information

This section is to be responded to in conjunction with Appendix B.

2.2.1 Provide a breakdown of the workforce available for this project in UAE and specifically in Dubai:

Total number of employeesLocation Managerial &

AdministrativeTechnical, Engineering, Design

Skilled/semi-Skilled

Unskilled

Dubai

Rest of UAE

2.2.2 Key Personnel

A. Organisation chart

Illustrate the Company Organisation Structure, indicating lines of responsibility and a commentary on the Company’s approach to managing a project of this size and value.

B. Details of key personnel within the Company

Provide separate resumes (as per format below) and details of all present Department Heads and Executive Directors (as per list below), including present position and years of experience with the Company and in Construction works. Please highlight specific reference to Expo projects undertaken.

Chairman

Executive Director/Contractor’s Representative

Project Director

Project Manager

Design Manager

HSE Manager


Safety Manager

QA/QC Manager

MEP (Mechanical/Electrical/Plumbing) Manager

Technical/Engineering Manager

Commercial & Contracts Manager

Planning Manager

Sustainability Manager

Format of details to be provided:

• Name

• Position within Company

• Education and Qualifications

• Length of service with Company (expressed in years)

• Expo relevant experience with highlight of roles undertaken

2.2.3 If sub-contracting any major works packages please provide details and the preferred sub-contractor candidates that would be under consideration if you are invited to submit a full bid on this project, including names of previous projects.


3. Part 3 – Worker Welfare, Quality, Health, Safety and Environment

3.1 Worker Welfare


Ref Information Required3.1.1 Do you have a Worker Welfare Policy?

If yes, please provide a copy.

3.1.2 How many construction workers are directly employed in your company? Please provide the numbers by nationality.

3.1.3 Do you have a policy on recruitment fees typically paid by construction workers in their home country to secure jobs in the Middle East?If yes, provide your policy on reimbursement of recruitment fees.

3.1.4 Do/Will you use recruitment agents to obtain new construction staff?If yes, provide a list of all recruitment agents with the countries they operate.

3.1.5 Do you have a Worker Welfare Management Plan? If yes, please provide a copy.

3.1.6 Do/Will you house your construction workers in company provided accommodation within the UAE?

3.1.7 a) If yes, provide accommodation details, address and state whether the facility is owned or rented.

3.1.8 b) If rented, provide the name of the landlord with contact details.

3.1.9 What is the lowest full monthly salary, in AED, of any construction worker employed by you?

3.1.10 How many times, in the past five years, have you been unable to pay your construction workers on time?


3.1.11 Have any of your employees filed an official complaint or grievance, with any external authority, against your company in the past five years?

3.1.12 How many official cases of employment malpractice have been registered against your company in the past five years?

3.1.13 Would you have any objections to the Client conducting a Worker Welfare audit of your company, as required by Expo 2020? YES/NO


3.2 Quality Assurance


Ref Information Required3.2.1 Does Your Organization operate a formal

quality management system? YES/NO:

3.2.2 Is your system certified against ISO 9001 or equivalent? YES/NO:If yes, please provide relevant certifications

3.2.3 Provide an overview of how your company performs quality assurance checks on projects.

3.2.4 Would you have any objections to the Client conducting a Quality Management audit of your company? YES/NO:

3.2.5 Does your Organization have a QA/QC Manager? YES/NO

3.3 Health, Safety and Environment


Ref Information Required3.3.1 Does your company have a health and safety

management system or manual? YES/NO

3.3.2 Do you have a Health & Safety Policy?If yes, please provide a copy.

3.3.3 If yes, is your health and safety management system registered in OSHAD, or does it meet the requirements of OHSAS 18001 and is accredited? If so, please provide the copy of the certificate.

3.3.4 Provide an explanation of how health & safety responsibilities and authorities are delegated throughout your organisation (attach supporting documentation if necessary).

3.3.5 How does your organisation ensure commitment towards health & safety,


Ref Information Requiredmonitor implementation and measure performance?

3.3.6 How does your organisation make sure it learns from incidents and accidents, and changes working practices as necessary? Please provide further details.

3.3.7 Describe the role and responsibility of your company’s dedicated health & safety department (how is the department structured; to whom does it report; what are its delegated authorities; how does it implement, manage , monitor, and audit health & safety standards, objectives and targets throughout your company).

3.3.8 How are health & safety standards, objectives and targets set for your company?

3.3.9 Give brief details of safety audit and inspection process for similar projects, including details of frequency, whether records are kept and who is responsible for remedial action.

3.3.10 What percentage of the contract sum of a typical project awarded to your company is committed to health & safety activities, i.e. management, supervision, manpower, PPE, HSE related plant & equipment, training, administration, auditing, reporting, etc.? Please provide an elemental breakdown of the overall percentage value.

3.3.11 Provide an overview of your sub-contractors health & safety vetting and approval process highlighting the minimum compliance levels you set.

3.3.12 Explain how you monitor your sub-contractors Health and Safety performance on an ongoing basis, in particular highlighting how you ensure they meet the requirements of your own health & safety policies.

3.3.13 Please provide details how health and safety qualifications and training for all levels of


Ref Information Requiredemployee throughout the organisation are managed and monitored, including inductions and new employee training. Also state the minimum qualifications, training and experience you require for these grades.

3.3.14 Would you have any objections to the Client conducting an HSE audit of your company? YES/NO

3.3.15 Please complete the following Health & Safety statistics chart related to your operations within the UAE.

2015 2016 2017 2018

Total Man-hours

Near Miss

No. of LTI’s

Minor Incident

Major Incident

Fatality

3.3.16 Does your company have any pending HSE claims?(if yes please provide details)

3.3.17 If your company has experienced any major incidents or fatality please would you provide details of the incident(s), the action taken by your company and the findings of your enquiries (substantiated with independent report).

3.3.18 Please provide a description and information regarding your company’s sustainability policy covering all aspects specially:

Site management planProcurement policyMaterial and resources sustainabilityCompany management systemsModelling and monitoring systems

3.3.19 Does your company have an environmental management system? YES/NO


Ref Information RequiredIf yes, does it meet the standards in ISO14001 or equivalent? Please provide details.

3.3.20 Please provide details of all other relevant environmental accreditations or awards held


Part 4 – Conflict of Interest

In this submission, you must disclose to the Client any potential conflict of interest that might compromise your performance. If such a conflict of interest does exist or if organisation or any Directors or Partner or any other person who has powers of representation, decision or control have been convicted of any offences (such as corruption, bribery, fraud or conspiracy to defraud) been insolvent or bankrupt, the Client may, at its discretion, refuse to consider this submission.

You shall not pay or give any fee, commission, rebate or anything of value to or for the benefit of any the Client staff nor will you do business with any company knowing the results might directly benefit any the Client staff or representatives. You must disclose whether any staff employed by the Client or its representatives have any potential conflict of interests and/or, regardless of monetary value, any personal financial relationship or interest in your company or your affiliated entities and the nature of such interest. Failure to disclose or if such a conflict or an interest exists or arises during the tender process, negotiation or performance of the agreement, the Client may, at its discretion, refuse to consider the submission or withhold the awarding of any agreement or suspend or terminate the agreement.

I hereby declare that all information provided above is true and accurate to the best of my knowledge. I understand that the information will be used in the process to assess my organization’s suitability to be invited to tender for the main contract works and I am signing on behalf of my organization. I understand that the Client may reject this Pre-Qualification submission if there is a failure to answer all relevant questions fully or if I provide false/misleading information.

AUTHORISED SIGNATURE:

NAME: DATE:

POSITION: OFFICIAL STAMP:


APPENDIX BThe intention of Pre-Qualification process is to select the firm that present the best combination of experience, capacity and competence to perform the job. The Client will examine and review the documents submitted, call references and others who have worked with the firm. The following Evaluation Criteria shall be used for evaluation of the applicant firms. Some mandatory qualifications and certifications are listed in Part-A and Quantitative Technical Assessment is mentioned in Part – B of the Appendix. A successful firm must fulfil Part-A requirements upto the satisfaction of the Client and should secured a minimum of 70% marks in Part-B.

Part – A Mandatory Requirements:

S.No. Description Assessment by Client

1Company registrationConstruction License, Dubai Municipality, Dubai South Registration and Trade License

2 Compliance with Dubai Regulatory Requirements (or with partner).

3

Experience of working with Dubai Civil Defence compliance criteria (or with partner). Local supply chain for registered vendors in Dubai or proven import though local vendors to satisfy Dubai Civil Defence obligations.

4 Legal Assessment

5

Company insurance detailsProfessional Indemnity Insurance, Employer’s Liability Insurance, Third Party Liability Insurance, Construction and Erection All Risk Insurance, Contractor’s Equipment All Risk Insurance, Workman’s Compensation, Motor Vehicle Insurance and Marine Cargo Insurance (land, sea, and air from country of origin)

6 Ability to handle complex supply chains (international component)

7Delivery record and Construction Management procedures (certainty of delivery, strength of methodology, etc.)


Part – B Quantitative Assessment:

S.No Technical Evaluation ParametersData/Docs Provided

Y/N

Total points allocated

1 Company Profile

1.1

Years of Experience: 10< 2 year 0> 2 ≤ 6 years 3> 6 ≤ 10 years 5> 10 years 10

1.2

Previous Construction Experience in World EXPO 201-5 projects 56-10 projects 10More than 10 projects 20

1.3Availability of local facilities and/or in- house capabilities preferably steel and concrete works, interior fit out and MEP works etc.

10

1.4

Associations/proven working relationships with a Content Development Professional capable of conceptualizing and producing high end typographical, photographic, audio and video content suitable for associated usages in real, virtual and augmented reality exhibits.

5

1.5 Accreditation with EXPO-2020 as a qualified Contractors 5

1.6 Quality Assurance Plan and Assessment ISO 90015

1.7 Health, Safety and Environment Plan and Assessment ISO 14001, OHSAS 18001

5

2Relevant Experience of Management and Technical Team*

*At least 60% of staff should have requisite experience in the relevant slab

2.1

Managerial 10Qualifications of proposed managerial staff,2-4 years of experience

3

Qualifications of proposed managerial staff,4-8 years of experience

5

Qualifications of proposed managerial staff,8-10 years of experience

7

Qualifications of proposed managerial staff,10+ years of experience

10

2.2 Technical 10Qualifications of proposed technical staff, 2-4 years of experience.

3

Qualifications of proposed technical staff, 4-8 years of 5


experience.Qualifications of proposed technical staff, 8-10 years of experience.

7

Qualifications of proposed technical staff, 10+ years of experience.

10

3 Financial Strength of the Firm

3.1

Profile of total projects* executed by the firm or sister concerns/ joint bidders (excluding sub – contractors/ special contract firms)

*Min. 2 projects within the given range to qualify for the higher slab

10

3.1.1 Projects between $15 to 20 Million or equivalent. 33.1.2 Projects between $20 to 30 Million or equivalent. 53.1.3 Projects between $30 to 50 Million or equivalent. 73.1.4 Projects greater than $50 Million or equivalent. 10

3.2 Audited/Certified Accounts or Statements showing Cash Balances 10

3.2.1 Greater than $10 Million and less than $15 million in the relevant year.

3

3.2.2 Greater than $15 Million and less than $30 million in the relevant year.

5

3.2.3 Upto $50 Million and above 10Total 100


Date post:	12-Aug-2021
Category:	Documents
Upload:	others
View:	1 times
Download:	0 times

Namemofa.gov.pk/.../uploads/2021/02/Final-PQ-Document.docx · Web viewEXPO 2020 hosted by Dubai...

Documents