Position: Administrative Assistant

Grade: Kent Range 3

Responsible to: Office Manager

Purpose of the Job:

To provide general clerical or administrative support to the school under the direction or instruction of the Office Manager.

Key duties and responsibilities:

1. Check KS1 & KS2 registers and identify missing children2. Run attendance reports and issue letters accordingly3. Provide the Families & Community Manager with administrative support4. Provide administrative support e.g. photocopying, filing, shredding, emailing, completion

of routine forms. This could be directly supporting the Senior Leadership team5. Prepare and issue general letters, undertake office stationary orders6. Undertake reception duties; act as first point of contact in response to telephone and

face-to-face enquiries, sign in visitors7. Update manual and computerised records/management information systems including

SIMS, as required8. First point of contact for sick pupils, liaise with parents/carers/staff, other general first aid

duties.9. Administrative support e.g. photocopying, filing, emailing, and completion of routine

forms. This could be directly supporting the Senior Leadership Team.10. General School Office duties

Footnote: This job description is provided to assist the job holder to know what his/her main duties are. It may be amended from time to time without change to the level of responsibility appropriate to the grade of post.

Person Specification:

The following outlines the criteria for this post. Applicants who have a disability and who meet the criteria will be shortlisted.

Applicants should describe in their application how they meet these criteria.

Essential Desirable

Qualifications Good general education/NVQ in admin or other relevant qualification

Word processing qualification or equivalent

Qualified First Aider (or prepared to be trained as such)

SIMS experience (or prepared to attend training)

Experience Previous admin experience Previous customer service

experience

Previous experience of working in a school environment

Skills and Abilities Attention to detail and methodical approach to work

Organised Good communication skills Good record keeping skills Highly computer literate Confidentiality

A working knowledge of SIMS A knowledge of

Teachers2Parents Child Protection and

safeguarding understanding Knowledge of Health & Safety

Regulations Knowledge of school

procedures

Personal Qualities Team Player Friendly and helpful Patient and tolerant Positive and flexible attitude to

work Ability to form and maintain

appropriate relationships with children and young people

To be committed to continual professional development