EASTROSE UNITARIAN UNIVERSALIST FELLOWSHIP
Worship Leader Handbookand
Resource GuideSeptember 2019
Provided by the Eastrose Fellowship Worship Team
Eastrose Fellowship Unitarian Universalist • 1133 NE 181st Ave. • Portland, OR 97230 • 503.665.2628 eastrose.org
Worship Leader Handbook & Resource Guide - 2019
Table of ContentsIntroduction.................................................................................................................................................3
Acknowledgments.......................................................................................................................................4
The Role of the Worship Leader..................................................................................................................5
Timeline for Preparing a Service..................................................................................................................6
Coordinating with Your Speaker..................................................................................................................7
If Rev. Pomerantz is your speaker:..........................................................................................................7
Speakers from within Eastrose, including community ministers and congregants:.................................7
Speakers from outside of Eastrose, including ministers and outside lay persons:..................................8
Typical Order of Service...............................................................................................................................9
Elements of the Order of Service...............................................................................................................10
Music and Special Performances...............................................................................................................11
Prelude / Offertory / Postlude...............................................................................................................11
Hymns....................................................................................................................................................11
The Choir...............................................................................................................................................12
Song Leaders.........................................................................................................................................12
Special Music.........................................................................................................................................12
Eastrose Musicians for Special Music................................................................................................13
Speech Choir..........................................................................................................................................14
Timing of Music.....................................................................................................................................14
Last Minute (less than 2 weeks) Inspirations.........................................................................................14
Rituals........................................................................................................................................................15
Light / Extinguish the Chalice.................................................................................................................15
Time for All Ages....................................................................................................................................16
Where can I find resources for the lesson?.......................................................................................16
How long should the lesson be?........................................................................................................17
Storytelling Tips.................................................................................................................................17
Joys and Concerns.................................................................................................................................18
Offering / Offertory...............................................................................................................................19
Words........................................................................................................................................................20
Opening / Closing Words.......................................................................................................................20
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Welcome...............................................................................................................................................20
Readings................................................................................................................................................21
Meditation or Prayer (optional).............................................................................................................21
Reflection (Sermon)...............................................................................................................................22
Benediction...........................................................................................................................................22
Day of Service TIPS....................................................................................................................................23
Information Regarding Children at Services..............................................................................................26
When Things Go Wrong at the Last Minute..............................................................................................27
CONTACTS.................................................................................................................................................28
Appendix A: Resources for Words for Worship.........................................................................................29
Appendix B: Examples of Words for Worship............................................................................................30
Call to Worship......................................................................................................................................30
Chalice Lighting......................................................................................................................................31
Welcome...............................................................................................................................................31
Offering..................................................................................................................................................33
Chalice Extinguishing:............................................................................................................................34
Closing Words........................................................................................................................................35
Appendix C: AV Information for Worship Leaders.....................................................................................36
Check early with your speaker about AV needs.....................................................................................36
Contact your AV assistant......................................................................................................................36
On the Day of the Service......................................................................................................................36
Appendix D: Examples of Letters to Speakers, Worship Leaders..............................................................38
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Introduction
The charge of the Worship Team of Eastrose Unitarian Universalist Fellowship is to “…serve the mission of Eastrose Fellowship in our worship services by providing a safe welcoming space that fosters community for spiritual exploration, provides shared experiences that inspire our conscience to seek our own personal truth, and promotes Unitarian Universalist principles.”
Key to accomplishing this mission is having a group of trained volunteers to serve as worship leaders at Sunday morning services. Thank you for taking on this responsibility.
We hope this handbook and resource guide will serve as a useful tool in preparing you to lead a service at our fellowship. Included are explanations for all the elements of the order of service (OOS); suggestions for research and preparation, including where to find resources, suggested words, a timeline; tips for conducting the service; and examples of correspondence.
Along with the handbook, we will continue to offer training and feedback sessions for all worship leaders. These sessions help us to keep the handbook current and improve worship services in the future. You can contact us via email at any time at [email protected].
We will update the contents of this handbook on a regular basis and plan to post everything on our worship team page on the Eastrose website.
Thank you again for your service to our wonderful Eastrose church community.
Eastrose Worship Team
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Acknowledgments
We have quoted extensively from the following sources throughout this handbook:
Worship That Works: Theory and Practice for Unitarian Universalists, Second Edition, by Kathleen Rolenz
UUA Worship Web
Reverend Ericka Hewitt—webmaster of UUA Worship Web
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The Role of the Worship Leader
“Worship has a shape and a flow; its pieces are connected, and the transitions are as important as each component. As worship leader, you get to decide how and when energy will shift from big and bold to powerfully quiet (although the wise worship leader also responds and follows if those in worship—or Spirit—has other plans).” UUA Worship Web https://www.uua.org/worship/theory/worship
“As worship leaders, we have a mission. It’s not to satisfy individual preferences in the illusion that we can make everyone happy. Rather, it’s to be effective in holding space for people to find their center, or fill their spiritual tanks, or find a little mercy and courage to take with them into the week.” Reverend Erika Hewitt
As worship leader, you are the face and voice for the entire congregation. You will work with your speaker on the message for the service, and research and assemble all the other elements of the order of service.
If at any time you feel you need help, please contact Rev. Patti or the worship team.
If you need to reschedule for any reason, please contact your worship team contact as soon as possible. The name will be on your notification email.
If you become sick at the last minute please contact your worship team contact and send your prepared, written script via email. The service will go on as you had planned with a substitute.
We welcome and encourage feedback from you on the service as yours is a unique perspective. You can make notes on the printed program and leave in the worship team mail box in the office or email comments to [email protected]. Please do this as soon after the service as possible.
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Timeline for Preparing a ServiceNOTE: Details on how to prepare for your service are contained in the pages that follow. Refer to the Table of Contents for any specific element of the OOS.
When Actions
6 to 8 weeks before the service Worship leader receives copy of letter sent to
speaker and begins drafting OOS
4-6 weeks before Contact speaker to discuss topic, title, short
description for “blurb” Discuss which elements of OOS speaker and
worship leader are responsible for
3-4 weeks before
Begin scripting OOS; write your parts Confirm A/V help needed Contact pianist re hymns Request special music, speech choir if desired Schedule any rehearsal needed (e.g., for A/V)
2 weeks before Send draft OOS to speaker, pianist, anyone with
a role in the service, and copy Eastrose office
Week of service
Prepare OOS after all input received Send final OOS to [email protected]
and [email protected] to prepare program handout (Wednesday noon deadline)
Prepare a written script that you can read from on Sunday
Practice reading aloud all your spoken parts
Day of service
Arrive early to greet speaker, do any prep Get speaker’s check from Worship Team mailbox
in office Check that the DVD recording has been set up Participate in microphone check Rehearse any audio visual (AV) to be used Ensure chapel prep done by 10 am Get water for speakers Select and rehearse chalice lighter
Start of service See section on Conducting the Service
After the service Thank speaker and all participants Ensure DVD recording is finalized
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Coordinating with Your SpeakerNotices of confirmation are sent via email to all speakers about two months in advance of the date they are scheduled. (See Appendix D examples.) The assigned worship leader, worship team contact, pianist, and AV assistant receive a copy.
When you receive your copy make initial contact with your speaker to discuss the service as recommended below. Contact information is provided in the letter.
NOTE: If Your Speaker is New to Eastrose: Plan to meet in person or by phone as soon as possible to introduce yourself, explain what happens in a worship service and discuss the details outlined below.
If Rev. Pomerantz is your speaker:
Rev. Pomerantz enjoys collaborating with her worship leaders to brainstorm about the reflection, hymns, readings and time for children; however, final decisions are hers.
She encourages worship leaders to find their own opening words, chalice lighting, offertory, and closing words. If you need help, let her know.
She will do a benediction, so if you don’t have closing words, you can extinguish the chalice while she says those words.
Speakers from within Eastrose, including community ministers and congregants:
Clarify the speaker’s and your roles in the service, i.e. for which parts of the OOS each will be responsible.
Discuss their planned reflection. This will help you research and select readings, meditations and children’s story for which you may be responsible.
Request the title and a brief (30-50 words) explanation of their reflection (the “blurb”) by the deadline given in the letter.
Ask if they want any special music or performance for part of the service.
Ask about any AV needs and microphone preference (podium, hand held, clip-on) and follow up with your assigned AV specialist.
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Speakers from outside of Eastrose, including ministers and lay persons:
Ministers are invited to choose the readings, lead the Time for All Ages, lead the meditation, deliver the reflection, and offer the benediction.
UU ministers may also be invited to lead joys and concerns.
Lay persons are responsible for a 20–25 minute reflection, but may also select readings, story for all ages, and music appropriate for Eastrose.
Ask your speaker if they would be willing to stay for a short time after the conclusion of the service to entertain questions and discussion.
Be sure you are clear about which elements they will do and which you will do.
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Typical Order of ServiceThe order of service is not rigid, but what follows is considered a typical OOS at Eastrose.
Work with your speaker to develop and finalize your OOS. (See following Handbook sections for guidance.)
Remember that you will be leading the service from start to finish. The service will reflect your creativity and energy.
Tips to help you plan and conduct the various elements of the service are provided in the rest of this Handbook.
Call to Worship/Special Music (optional) Prelude Chalice lighting Opening Words Welcome Hymn Time for All Ages Sharing of Joys and Concerns Hymn #123 - “Spirit of Life” or other appropriate hymn (see p.18) Offering/Offertory Meditation or Reading (Optional) Reflection (sermon) Hymn Extinguish Chalice Closing Words (optional) Benediction Postlude Announcements
IMPORTANT: Consult the handbook section for the element of the service before you begin your planning.
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Elements of the Order of Service
This section provides guidance on how to prepare for the following elements of the service:
Music and Special Performances: Prelude/Offertory/Postlude; Hymns; Special Music; Speech Choir
Time for All Ages
Rituals: Light/Extinguish Chalice; Joys and Concerns; Offering
Words: Opening/Closing Words; Welcome; Meditation/Reading; Benediction; Reflection
Your most important job is to make the music, rituals and words all weave together to create a service that supports the speaker’s message and that flows harmoniously.
You have a wealth of resources for choosing appropriate music, readings and words for rituals, including:
UUA Worship Web https://www.uua.org/worship/words
Eastrose hymnals for hymns and readings.
Resource/Work area for Worship Leaders located in a corner of the nursery
The public library. Librarians are very helpful.
Your minister or guest speaker.
Appendix B
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Music and Special Performances
Prelude / Offertory / Postlude; Hymns; Special Music; Speech Choir
“Music is an important part of our worship services . It can speak to the soul deeply and powerfully, creating a time of beauty and reflection. Our diverse congregations each have their own musical styles and traditions. ..Most of our congregations frame the worship service with an instrumental prelude and postlude. Two to three hymns, often drawn from Singing the Living Tradition and Singing the Journey, involve the congregation in singing. Choirs or soloists often perform an anthem (a piece with lyrics that complement the service’s theme) and an offertory (a piece performed while the congregation offers donations). Instrumental interludes can also accompany times of reflection or prayer.” (UUA Worship Web)
Prelude / Offertory / Postlude
Communicate with your pianist regarding the service’s theme so they may find appropriate music for the prelude, offertory and postlude. You may also request a particular piece of music. Be sure to let your pianist know about 3 weeks ahead of time. Your pianist’s name will be listed in the speaker confirmation letter. Contact information is given on p. 29.
Hymns
Select hymns that complement the reflection topic discussed with your speaker. Consult with your pianist also.
Select an opening hymn, a hymn after joys and concerns, a closing hymn, and, if the choir or a special group is not performing, possibly a third hymn.
Opening hymn should be both familiar and easy. Consider ones that are kid friendly. (See p.27).
Speakers and pianists may have suggestions or preferences. Consult our hymnals.
o The back of the grey hymnal, Singing the Living Tradition, which groups hymns by topic, title and a first line index, is a great resource.
o The teal hymnal, Singing the Journey, lists hymns by themes. If you choose an unfamiliar hymn consult with the pianist right away about
using a song leader (see section below).
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Song Leaders
Song leaders are important if there is congregational music that is complicated or not well known. They help teach and lead the congregation, inject enthusiasm and confidence.
If you are not familiar with a hymn, assume that the congregation isn’t either, or consult with Mary Reese, Eastrose’s staff pianist. If this is the case, plan on using a song leader.
Reach out to a song leader right away; do not wait until the morning of the service! They appreciate the time to learn or refresh the material ahead of time
Ensure that microphones are set up or handy for them. If the Choir is performing in your service or you have other special music singers
you can ask them to act as song leaders.
The Choir
Choir dates are scheduled at the beginning of the program year. They usually fall on Sundays when Rev. Patti is speaking and coincide with holidays or special events (Easter, Homecoming, Christmas, Hanukah). Other dates may also be scheduled.
Rev Patti and music staff make the decisions on choir material well in advance of the date of performance.
The worship leader’s role is to make sure all other elements of the OOS work with the planned choral pieces and that all the elements of the service flow together.
Coordinate with Rev. Patti to ensure a smooth flow to the service. Your worship leader notification email will indicate if your service is a scheduled Choir date.
Be aware of the time needed for the choir performances and adjust time for all elements of the OOS as needed to end within the normal time frame.
Special Music
You may wish to consider including a special musical performance in your service. A list of Eastrose musicians (vocalists and instrumentalists) is provided here.
Arrangements must be made as early as possible. These folks are willing to participate as soloists or in various small groups. Also
check in with the staff pianist or current choir members about recruiting performers for what you have in mind.
Special music performances can be used as one or more elements in a service including: prelude / introit, offertory, an anthem (topical performance that sometimes preceding the reflection), a meditation, and postlude.
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Eastrose Musicians for Special Music
Singers (soloists and small groups)
Jan AplandRichard CurtisLynne Mclaughlin-WinnerDeb MoskyokGenevieve RhodesBarbara StevensKatie Ten EyckJean Weigant
Guitar and Vocals
Richard CurtisRon RandallJean Weigant
Instrumentals
Bryan Dickerson (saxophone)John Hasenjaeger (conga/percussion)Barbara Stevens (piano)Tom Ten Eyck (piano)Joe Ten Eyck (piano, drums/percussion)
Facilitators for Groups / Ensembles
Ron Randall (Rewinders, Eastrose Band)Katie Ten Eyck (small ad hoc vocal groups) Song Leaders
Katie Ten EyckJean WeigantRichard Curtis Jan AplandOther choir members help from time to time – check in with Mary
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Speech Choir
If you or your speaker would like to use special spoken word performers in your service to help present readings, poetry, even the Time for All Ages, consult with speech choir director Katie Ten Eyck.
Contact Katie at least four weeks ahead to allow for adequate rehearsal time.
Timing of Music
As a general guideline the Prelude should be about 2 minutes, the Offertory about 1 minute and the Postlude about 2 minutes.
A special music featured piece might be planned for one of these spots and is often longer.
You can get the timing of pieces from your pianist and other musicians.
Last Minute (less than 2 weeks) Inspirations
Sometimes a great idea for a special song, reading or hymn presents itself after you have spent time with your service materials and been in conversation with your speaker. You’d love to call in the help of some talented Eastrose folks but there is less than two weeks to your service! Give it a shot! Sometimes folks are available and happy to jump in; sometimes it just doesn’t work. Be flexible and appreciative and have a backup plan!
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Rituals
Light / Extinguish the Chalice
“Give thought to the placement of the chalice lighting in the order of service. It [marks] entry into sacred space and time, and [holds] up important values or the covenant of the congregation to all present, especially visitors.”
“Extinguishing the chalice at the end of the service should not be an afterthought; the chalice that is publicly lit should be publicly extinguished.” (Rolenz, Kathleen. Worship That Works)
Lighting and extinguishing the chalice is a ritual that should be performed with care, clarity and dignity. Don’t rush through it.
The chapel prep person is responsible for preparing and displaying the chalice, but the worship leader has the final say on what is placed on the altar and which chalice is used. Communicate with the chapel prep person in advance if something special is planned.
Select your chalice lighter before the service and let the greeters know. It can be an individual (child or adult), a couple or even a family. It is an honor to light the chalice.
Have the chalice lighter rehearse before the service; particularly important if they plan to walk down the center aisle with the torch. You want to ensure the flame stays lit during the walk down the aisle.
Instruct and rehearse lighting and extinguishing from the side of the chalice so all can observe the ritual.
Extinguish the chalice with as much ceremony as lighting it. Decide ahead of time if you or the speaker will extinguish the chalice and who will speak the words.
Note: Advent candles are often lit as part of the service during December. Consult with Rev. Patti if you are worship leader during this period.
Appropriate readings for lighting the chalice can be found:
o In the back of the grey hymnalo UUA Worship Web, words for worship: https://www.uua.org/worship/wordso Appendix B to this handbook
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Time for All Ages“We…encourage you to try creating other interactive moments with the children and youth in your congregation, rather than [just] reading a book to them every week.” UUA Worship Web
Time for All Ages is a lesson for the children and it can take several different forms—a story that is told, read or acted out; a song; an activity; or a conversation. It should be related to:
- The reflection topic, - The season, - The holiday being celebrated/observed, - The children’s lesson that day in religious exploration class (contact the DRE)
Where can I find resources for the lesson?
Check with the speaker first to find out what they may have in mind. If they want to read or tell a story, if they have a suggestion for one. If not, you will have to handle this yourself.
Eastrose RE and Rev. Patti are resources for lessons and for stories. Both have children’s books which you can peruse or they may suggest an appropriate story for you.
Resource space for worship leaders includes several books of stories, including:
- A Good Telling by Kristin Maier (contains stories and storytelling tips).- Ancient Stories for Modern Times by Faye Mogesen.- Our Seven Principles in Story and Verse, A Collection for Children and
Adults, by Kenneth W. Collier.
Stories available on the UUA worship web.- Children’s Focus Bibliography from UUA Worship Web contains 22 pages of
appropriate stories. - Here’s the link if you want to look at it online:
https://www.uua.org/worship/words/story. When you are on that page, scroll down to the section: Commercial Storybooks with UU Values. You will see a link-- http://admin.thrive.am/files/121/Biblio.pdf --to download a file that lets you explore the themes of more than 350 stories available in libraries or for purchase.
- You can often find a YouTube reading of a story online to help you decide if it works for your service.
Local library—talk to your librarian and explain what sort of story you need and for what age group. The librarian can suggest several books for you to consider. If the
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books are not in your branch, they can be ordered in. It could take several days for the books to arrive, so begin research early.
How long should the lesson be?
No more than 5 minutes long.
If reading or telling a story aloud, time yourself. If longer than 5 minutes, try to edit it down to make it fit the allotted time. If you plan to show pictures yourself, practice this when you time yourself.
Storytelling Tips
Reading a story:o Practice reading the story aloud, several times. o Use a lapel mic to give you the greatest flexibility.
Showing pictures is optional. You can just tell the story. Children love a storyteller.
If you show pictures from the book there are several options:
o Use the document reader. Ask the AV specialist to help you with this.
o Prepare a slide show [John Weigant can help you with this] to display pictures on the screen.
o Ask a helper to hold up the book to display the pictures. You will need a script that is compact to read from; this will avoid the distraction of children watching you deal with several pages of text/story. Make sure the helper knows when to turn the pages.
o Show the pictures yourself by holding up the book. This will add time and also slow the pace of presenting the story and not everyone in the congregation will be able to see the pictures.
Act out parts of the story, if appropriate and you are comfortable doing so, or ask another person or the speech choir to do so.
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Joys and Concerns“Open - ended invitations to express joys and concerns during the service are a cherished part of the liturgy in many UU congregations. …the power of this ritual of personal sharing embodies what many UUs hold up as one of our most important principles and hallmarks of our approach to church...” (Rolenz, Kathleen. Worship That Works)
Check ahead of the service with Rev. Patti for any pastoral news to share first.
Try to contain joys and concerns to 5 minutes; however, you must “read the room” and sense when it is the right time to stop.
Conclude with a statement such as: “May all our joys be held dear in our hearts and all our concerns be met with compassion.”
Invite the congregation to stand (or to remain seated) and sing one of following songs—Let [email protected] know which.
Spirit of Life (#123) Voice Still and Small (#391) Mother Spirit, Father Spirit (#8) Find a Stillness (#352) Dona Nobis Pacem (#388) Comfort Me (#1002) Meditation on Breathing (#1009) Return Again (#1011) Nada Te Turbe (#1047)
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Offering / Offertory“The offering is the time in each service when the value of generosity is held up and encouraged and acted upon by making a contribution that is as much symbolic as it is effective. …Regardless of the amount that is collected in the offering, and regardless of whether that money supports the operating budget of the church or a justice-seeking activity outside the church, the act of contributing something is important to each person attending. It is a way of representing and acting on the value of generosity, and affirming the possibilities for abundance in our common life.” (Rolenz, Kathleen. Worship That Works)
Sharing the Bounty:
When introducing the offering, it is important to remind the congregation, members and visitors alike, that Eastrose is totally self-funded.
Note that one way we live our commitment to serving the greater good/community is by sharing the cash collected each week with an agency that is doing work we want to support.
Currently, we have selected four local agencies that are working to improve the lives of families and addressing issues of homelessness: Snowcap Community Charities, Kinship House, Friends of Nadaka, and Human Solutions. Sharing is made on a quarterly basis. Check with the office if you are not sure of the current recipient.
Offer some words appropriate to collecting the offering. o Write your own, oro Select from #672 -- #676 in the back of the grey hymnal, oro Select from Appendix B, oro Select from the worship web: https://www.uua.org/worship/words
Tell visitors that they are our guests and to just pass the offering basket along, that their presence is their gift to us today.
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Words
Opening / Closing; Welcome; Readings;
Meditation; Prayer; Reflection; Benediction
“Know how your readings will serve the service — whether as adornments, companions, or spiritual guides. Don’t choose readings that are too long or intellectually dense. The meaning of the readings should be easily grasped by the majority of the congregation.” (Rolenz, Kathleen. Worship That Works)
Opening / Closing Words“If the “opening words” called people to worship and opened the time and space for this purpose, the closing words bring the service to an end and prepare people to return home. If the service has been thematically tied together, the words can be a summation, a parting thought, a final nugget for people to reflect on throughout the week.” (www.uua.org/worship/theory)
Choose a short opening and closing or write your own words--about 6-8 lines are appropriate.
You can be creative. Could it be sung? Signed as read? Could the speech choir do it? Could the congregation do it together?
WelcomeIntroduce yourself, welcome everyone to church. Be pleasant and smile.
Remember that there are almost always people in the congregation who are there for the first time. You may well be their first encounter with the Unitarian church so avoid using acronyms (UUA, RE, etc.).
Remember too that every person –members and visitors alike—arrives with their own personal worries, despair, joys. They may be seeking comfort or community.
You can find words at the UUA worship web; some are provided in Appendix B.
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Readings A reading usually leads into the reflection and serves as transition into the deeper part of the service. This should complement the overall theme of the service and can be:
Poetry or prose, or even a special song, or
Responsive reading or affirmation done with the congregation.
Ministers or guest speakers may wish to select and perform their own readings. Be sure to check with them first.
Meditation or Prayer (optional)“Regardless of what one’s particular congregation calls this time, there should be, at a given point in the service, some time to simply be together in silence. Silence nourishes and sustains us. It creates surprising bonds of trust. It gives voice to our deepest longings, our inchoate fears, our great joys.” (Rolenz, Kathleen. Worship That Works)
Most ministers will handle this portion of the OOS. However, if you wish to do this, the following advice from (www.uua.org/worship/theory) may be helpful.
“There are, essentially, three ways to offer meditations in a worship setting.
The first is to say something while people listen quietly and reflect. It should be filled with sensual images, concrete things people can experience with their senses—sights, sounds, tastes, smells, feelings. The purpose is to invite people to have an experience; to stop thinking and spend some time “out” of their heads.
The second type of meditation in a worship setting is a guided meditation. This involves leading the congregation on a “journey” in their imaginations by narrating where they go and what they do. This kind of meditation has a lot more silence in it, which can be daunting for some people, yet still has direction.
The third kind of meditation is a silent meditation. To do this you offer a few words of invitation and then ask people to sit in silence for a set period of time. This should be 30 -60 seconds. Don’t rush. You might initiate the silence by ringing a bell or chime. Some congregations have found that silent meditations have become beloved moments in their regular services.”
The meditation should be 30 -60 seconds. Don’t rush. There are resource books (consult worship leaders’ space) with some beautiful meditations you could use. Rehearse any reading.
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Reflection (Sermon)At Eastrose we have a variety of speakers on Sunday mornings.
All speakers should be named during the welcome.
If our resident minister is speaking, you do not need to introduce her.
If a guest speaker has a role in the service prior to the reflection, briefly introduce them during the welcome. If not, do so just before the reflection.
Be sure to ask a guest speaker to send you a short bio. You only need a couple of sentences.
Ask your speaker ahead of time if they are willing to have some discussion time following the conclusion of the service.
Benediction“This comes from the Latin - to speak well or the good words - and [is] a final blessing on the community. Benedictions are often not thematically tied to the service but are, instead, words of comfort, strength, and encouragement for the week to come.” (UUA Website/Worship theory)
If a minister is speaking, they usually give the benediction.
This can also be omitted and replaced with the closing words or extinguishing the chalice. But whatever the ending is, it also leads into postlude.
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T I P S for the Day of Service 9:30 – 10:15: Before chapel doors open
Check in with the pianist or song leaders concerning hymns and be sure you understand your role.
Complete microphone checks. Ensure DVD recording is set (check with AV assistant). Rehearse using any AV equipment with your AV assistant. Select and rehearse the chalice lighter. Let Greeters know who this is. Check with Rev. Patti for any pastoral messages. Get speaker’s check from worship team mailbox in office. Get water for speaker and yourself.
10:30 – approximately 11:45
To start the service:
Make sure greeters have rung the bell 5 minutes ahead of start Make sure the doors are closed Make announcement to turn off cell phones (e.g., “Let’s turn off our phones,
silence our voices and come together in worship.”)
Call to worship:
Ring the gong 2 or 3 times Give any call to worship (optional). Give pianist the signal to begin the prelude.
Chalice Lighting:
Wait for any late arrivals to be seated before lighting chalice. Introduce chalice lighter briefly. Have matches or a lighter handy in case the flame goes out. Read the chalice lighting words as the flame is lit. Do not rush.
Opening Words
Wait until chalice lighting is complete and latecomers are seated. You do not have to identify the title or author if noted in the program.
Welcome
Say good morning and introduce yourself as the worship leader. Tell them who the speaker is. Introduce guest speaker.
Give a short welcome to visitors to Eastrose. Invite them to introduce themselves if they wish. Invite them to stay for coffee
(and pot luck if first Sunday) after service.
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Invite the congregation to greet each other (“Let’s turn and greet those around us.”) 30 seconds is enough. Ring the gong to end and allow time for everyone to settle back down before proceeding.
Hymns
Invite people to “rise in body, voice or spirit” and sing hymn number______, found in the _______hymnal.
Tell the congregation if the pianist will “play it all the way through once” or “give us a brief introduction.” You and/or your song leader (if using one) should clearly begin singing at the appropriate time as a cue to all.
Give instructions if skipping verses, singing as a round, using song leaders, etc.
Unless you are singing a solo, turn off your wireless microphone!
Time for All Ages
Check the room – if there are no children, don’t invite them up or sing them out. If you’re not sure, you can ask if there are children present.
Invite any children (and any “young at heart”) to the front. If there are no children present, tell the planned story anyway! Focus your attention on the children, involve them if possible.
Joys and Concerns
Invite people to share (briefly) what’s on their minds and hearts.
Example: “Each week at Eastrose Sunday service we offer the opportunity to share aloud with the congregation the joys and concerns on our hearts and minds. If you would like to share, please wait for me to bring you the microphone so all may hear. Please be brief to allow others to share.”
Remind people to speak into the microphone.
Reflection
Take a seat in the front row of the congregation. Do not remain behind the pulpit.
If the reflection runs over long, give a discreet signal to the speaker to wind it up. It’s a good idea to discuss this ahead of time. Arrange ahead of time what you’re going to cut at the end of the service if necessary.
NOTE: You have some flexibility regarding length of the service. We aim to end at approximately 11:45, but that is not rigid.
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Closing Words
Wait for people to settle back down from the hymn. Don’t rush the reading.
Extinguish Chalice
You may have someone else extinguish the flame as you read the selected words ~ or ~ extinguish the chalice yourself first, then read the words (be sure you have a microphone).
Invite the congregation to remain seated for any benediction and the postlude.
Benediction
If a minister gives the reflection, they may wish to give a benediction. If a lay person is the speaker, you may wish to select a blessing yourself or
end with appropriate closing words. Invite the congregation to remain seated for the postlude and
announcements.
Announcements
All announcements will be made by the worship leader after the service is concluded.
Invite the greeters to bring the coffee carts into the chapel following the announcements.
General Advice
Avoid using “now” or “at this time”. It isn’t necessary.
It is okay to be still and silent if there is inappropriate noise or activity in the chapel during your presentation. If you feel like you need to say something, use this statement: “There is a lot of energy here in the chapel this morning. Let us take a moment to pause, gather the silence, and create a space for peaceful listening for all.”
Discussion
Discussion will not be listed in the Order of Service.
If the worship leader and the speaker determine in advance that they would like for discussion to be part of their service, it can then be offered when the reflection concludes, providing there is time. Otherwise, formal discussion could be arranged for coffee time.
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Information Regarding Children at Services
The children are usually in the service for ten to fifteen minutes before they leave for a children's worship and classes. The exception to this is any multi-generational services.
Remember that the purpose for including all ages is to build community and to model worship.
The following guidelines are recommended:
If it is an Inter-generational service, let people know that there will be no classes, only nursery childcare.
During Time for All Ages, whoever does this should introduce themselves to the children, and provide context about how their talk, story, song or activity relates to what the adults are discussing today in church.
All of the elements of the order of service are important rituals that we share with our children and words and hymns should be chosen with the children's presence in mind. Children often understand more than we give them credit for, but inspirational words do not have to be difficult or confusing.
Many children are not yet readers. They will be able to participate more fully if you select a hymn or song that they can easily sing along to or remember. Some child-friendly songs are listed below:
# 188 Come, Come Whoever You Are # 30 Over My Head# 346 Come, Sing a Song with Me # 395 Sing and Rejoice# 361 Enter, Rejoice, and Come In! # 118 This Little Light of Mine# 402 From You I Receive # 211 We are Climbing Jacob's Ladder# 389 Gathered Here # 212 We are Dancing Sarah's Circle# 396 I Know This Rose will Open # 1024 When the Spirit Says do# 116 I'm on My Way # 1003 Where Do We Come From?# 100 I've Got Peace Like a River # 1011 Return Again# 401 Kum Ba Yah # 1030 Siyahamba (English only)# 397 Morning Has Come # 1035 Freedom Is Coming# 368 Now Let Us Sing # 1070 Mother I Feel You# 153 Oh I Woke Up This Morning # 1074 Turn the World Around
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When Things Go Wrong at the Last Minute
Stuff happens! Big and little problems may arise at the last minute.
Speakers or performers may become ill and not be able to keep their commitments. Be sure you have important phone numbers handy in case there are last minute changes to the program. See p. 29.
If there is some advance notice, here are some options:
Ask the speaker if they have written a script of their reflection. If they have a script, have them email it to you so you or someone else at Eastrose can read it.
Call and advise your worship team contact (shown on your letter) ASAP. If there is no response, call the chairperson of the worship Team.
There are some General Assembly worship service reflections that could be shown: https://www.uua.org/ga/past
Show a TED talk from the Internet, such as Chimananda Ngozi Adichie’s “We Should All Be Feminists.” https://www.ted.com/talks/chimamanda_ngozi_adichie_we_should_all_be_feminists?language=en
If a guest speaker is a no-show at the last minute:
Use your original OOS; there’s no time to change it now. You can lead a group discussion or ask your AV assistant to help you play one of the General Assembly worship service reflections or TED talks from the Internet.
If you are sick or have an emergency:
Let your monthly worship team contact person know ASAP so you can email them your script for the OOS. They will arrange for another worship leader to take your place
~or~
Contact Sue Steward. She has volunteered to substitute for a worship leader at the last minute, if she is available that day.
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CONTACTS
Minister Rev. Patti Pomerantz [email protected]
Office Administrator Kate Katahdin [email protected]
Order of Service Shirley Jean Schmidt [email protected]
E-News/Petals Editor Michelle Buck-Stark [email protected]
Webmaster Sue Steward [email protected]
Worship Team Cynthia Hopkins- Chair [email protected]
Phyllis Adams [email protected]
Richard Curtis [email protected]
Katie Ten Eyck [email protected]
Charlene Woods [email protected]
Staff Pianist Mary Reese [email protected]
Alternate Pianists (4th Sundays) Rev. Barbara Stevens [email protected]
Tom Ten Eyck [email protected]
Speech Choir Director Katie Ten Eyck [email protected]
Director of Religious Education Katie Norris (Acting DRE) [email protected]
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Appendix A: Resources for Words for Worship
UUA Worship Web https://www.uua.org/worship/words -- search by:
Worship component, like chalice lighting or prayer
Spiritual theme, like hope, winter, anti-oppression or trust. List of themes
Holiday, holy day, or other occasion: holiday pages
UU Principle, or search Principles list
Theological source(s): list of source/traditions
Key word in the title or page text
Singing the Living Tradition (grey hymnal)
Hymns Responsive readings Affirmations Chalice lightings and extinguishing Opening words Meditations and prayers Offertory words
Singing the Journey (teal hymnal
Hymns
Resource Shelf Space
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Appendix B: Examples of Words for Worship(From UUA Worship Web)
Call to Worship
Come, Let Us Worship Togetherby Lindsay Bates
Come, let us worship together.Let us open our minds to the challenge of reason,Open our hearts to the healing of love,Open our lives to the calling of conscience,Open our souls to the comfort of joy.Astonished by the miracle of life,Grateful for the gift of fellowship,Confident in the power of living faith,We are here gathered:Come, let us worship together.
The Promise and the Practice: Call to WorshipBy Viola Abbitt
We are Unitarian Universalists.
When we lift up our Seven Principles, some of us think of them as a form of theology — but they are more important to our collective than that: they do not tell us what we should believe; they tell us how we should be. They tell us how we should act in the larger world and with each other.
We are brought here today by the fact that Unitarian Universalism has fallen short of the image that was presented to the world, and to many of those who embraced this religion.
But we are also brought here today by the truth that Unitarian Universalism has shifted course to move toward a place of wholeness: a place that perhaps never existed for us as a denomination.
It has been a long and sometimes unforgiving road to today. But we are here today because we are mindful of that past, and because we have hope for the future. We want the practice of this faith to be a fulfilling manifestation of its promise.
Open your hearts. Seek new ways of understanding.
Come, let us worship together.
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Chalice Lighting
A Community of FaithBy Judith L Quarles
At this hour, in small towns and big cities, in single rooms and ornate sanctuaries, many of our sister Unitarian Universalist congregations are also lighting a flaming chalice.
As we light our chalice today, let us remember that we are part of a great community of faith.
May this dancing flame inspire us to fill our lives with the Unitarian Universalist ideals of love, justice and truth.
Abundance Chalice LightingBy Dawn Skjei Cooley
We light our chalice this morning, grateful for the love that we experience in this beloved community. May the flame light the way for all who seek such abundance.
Blessed is the fire that burns deep in the soulBy Eric A Heller-Wagner
Blessed is the fire that burns deep in the soul. It is the flame of the human spirit touched into being by the mystery of life. It is the fire of reason; the fire of compassion; the fire of community; the fire of justice; the fire of faith. It is the fire of love burning deep in the human heart; the divine glow in every life.
Connection and CommitmentBy Cynthia Landrum
As we kindle this flame,May it spark in each of usConnection and commitmentTo this living traditionAnd to each other.
Welcome
All of us are welcome here; all of us are lovedBy Erika A. Hewitt
Good Morning! Welcome to this liberal religious congregation [or name of congregation]. My name is [name, role].
Some of us are bringing our best selves to this space, and some of us are bringing our struggling selves, including pieces we might be ashamed of. All of us are welcome here, and all of us are loved.
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Some of us already have open hearts; and some of us aren’t quite there yet, because our hearts have gotten a little beat up this week and might’ve forgotten how to trust and open. Your heart is welcome here, no matter how bruised. We welcome you among us.
All of us are imperfect, but we’re here to drop our defenses and trust that what happens in worship is powerful and life-giving. Together, we affirm that this day—and our being together—can make each of us braver, more compassionate, and wiser than when we woke up this morning.
We welcome you here. [Proceed with invitation to coffee hour, etc.]
Be Here, in This MomentBy Chip Roush
We are about to enter sacred time. We are about to make this time and this place sacred by our presence and intention.
Please turn off or silence your phones… and as you do so, I invite us also to turn down the volume on our fears; to remove our masks; and to loosen the armor around our hearts.
Don’t take my word for it; do it as slowly as you need to. If you take a little risk with these good people, you may find that they have the same human needs as you do.
Breathe.
Let go of the expectations placed on you by others—and those they taught you to place on yourself.
Drop the guilt and the shame, not to shirk accountability, but in honest expectation of the possibility of forgiveness.
Let go of the thing you said the other day. Let go of the thing you dread next week. Be here, in this moment. Breathe, here.
The beauty of the whole By Meg Barnhouse
We gather to worship, our hearts alive with hope that here we will be truly seen, that here we will be welcomed into the garden of this community, where the simple and the elegant, the fluted and frilled, the shy and the dramatic complement one another and are treasured. May we know that here, each contributes in their way to the beauty of the whole. Come, let us worship together, all genders, sexualities, politics, clappers and non-clappers, progressive or conservative, may we root ourselves in the values of this faith: compassion and courage, transcendence, justice and transformation [or whatever your congregation declares as its values].
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To learn more about being humanBy Erika A. Hewitt
Welcome to this morning, this day, and this opportunity to be together in community—which is a time of joy, comfort, and sometimes challenges. This Unitarian Universalist congregation is a place where we come to learn more about being human. We’re not here because we’ve figured out life’s questions, or because we think we’ve got it right.
We come here to learn more about being in relationship together: how to listen, how to forgive, how to be vulnerable, and how to create trust and compassion in one another.
[Add information about the congregation, introduce yourself, etc.]
Let us move into worship, willing to be authentic with each other, honest within ourselves, and opening to connection in all its forms.
Offering
We GiveBy Kristin Collins
We give to remind ourselves how many gifts we have to offer.We give to remember that we are part of something bigger than ourselves.We give because we believe in music and sacred space.We give with the faith that, together, we have enough.
What We Say "Yes" ToBy Erika A. Hewitt
The offering that we take each Sunday isn't just a stale habit:it's an opportunity to recommit to this place, and to this people.
Our offering is an affirmation—a “yes.”When we give, we say yes to something we value.
With our gifts, freely given, may we say yes to the values of our faith.May our offering help us practice Unitarian Universalism within and beyond our congregation, as tools to empower our mission:
[insert congregational mission, or its essence]
You Are a Generous PeopleBy Michael Hall
As we approach the time for our offering, give what you will: for the church that has meant so much to you, for the church that meant so much to those who came before you, and for the church that will mean so much to people you will never know. Give what you will, for you are a generous people.
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Generosity of Spirit (words for the offering)By Victoria Weinstein
The purpose of the church is to encourage all who gather there to grow more generous in spirit and in action. This is the great end of all the world's faith traditions: to bring the human being closer to the divine by acts of creation and compassion. We now take an offering that allows us to exercise that all-important generosity of spirit, an offering that will support this self-supporting church and its many ministries. The gifts of the congregation will be most gratefully received.
Chalice Extinguishing:
Daring VisionBy Maureen Killoran
We extinguish this chalice flame,daring to carry forward the vision of this free faith,that freedom, reason and justicewill one day prevail in this nation and across the earth.
Carry the FlameBy Brian Kiely
The Chalice is now extinguished,but its light lives on in the minds and hearts and souls of each one of you.Carry that flame with you as you leave this place and share itWith those you knowWith those you loveand most especially, with those you have yet to meet.
It Becomes More By Amy Zucker Morgenstern
When we take fire from our chalice, it does not become less.It becomes more.And so we extinguish our chalice, but we take its light and warmth with us,multiplying their power by all of our lives, and sharing it with the world.
We Keep Its Light in Our HeartsBy Maddie Sifantus
We extinguish this flame,But we keep its light in our hearts,with its message of love and justice,Taking it outside these walls to the world we live in,until we are together again.
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Closing Words
And Now May We Go ForthBy Harold E Babcock
And now may we go forthin the certainty of faith,in the knowledge of love,and in the vision of hope.And in our going, may we be blessedwith all good things on this dayand forevermore. Amen.
As far as our love flows By Annie Foerster
As far as our love flows; as far as our hope grows; as far as our yearning goes;
we are no farther one from another.
As we depart one from anotherBy James A Hobart
As we depart one from another, let our hearts be secure through every human season.
Let our hearts be secure in seasons of anguish as in seasons of joy, in seasons of failure as in seasons of success, in seasons of uncertainty as in seasons of security.
Let our hearts be secure in this dual reality: we are worthy recipients of love and support we can never earn, and we are worthy providers of love and support others cannot earn.
Let our hearts be secure, for hearts know and understand and will respond if invited in.
As you prepare to leave this sacred spaceBy Andrew Pakula
As you prepare to leave this sacred spacePack away a piece of this church in your heart.Wrap it carefully like a precious gem.Carry it with you through the joys and sorrows of your days -Let its gentle glow strengthen you, warm you, remind you of all that is good and trueUntil you gather here again in this place of love.
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Appendix C: AV Information for Worship Leaders
Check early with your speaker about AV needs
Determine if and what video equipment is needed.
If video equipment will be used or if internet files are to be accessed, inform the AV Assistant. If necessary, ask the AV assistant to contact the speaker regarding their video needs.
Schedule pre-Sunday testing of the video equipment, especially when the speaker plans to integrate their own files or computer with the Eastrose system.
Work with your speaker on a backup plan if something goes wrong during the service.
Contact your AV assistant regarding all AV needs during the service. The following is the current rotational schedule.
Sunday Assistant (as of Mar 2018).
1st: John Netherton, 503-501-6756, [email protected]
2nd: John Weigant, 503-491-8450, [email protected]
3rd: Patty Walsh, 503-371-3534, [email protected]
4th: Michael Schilmoeller, 503-880-2590, [email protected]
5th & special events: David Maynard, 503-358-4570 [email protected]
On the Day of the Service
The AV assistant should complete the following before 10:00 am:
Turn on Master Sound System Set up DVD recording system in Minister’s office Set up and test document camera if you plan to use it. Check all microphones to be used by the speaker, worship leader and any
performers.
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MICROPHONESPodium microphone - Push it away if using handheld or clip on mic to avoid feedback.
Two handheld microphones (in podium drawer)
o Battery operated with on/off switches. Spare batteries are in drawer.o Color coded with red or yellow covers.o To use, press power button until it turns green.o Are unidirectional so you must speak directly into the tip of the mic.
Two lapel microphones (in podium drawer) o Covers are color coded (blue or black).o Clip to your clothing, as close to your mouth as possible. o On\off switch is on the power pack that clips to your waistband.o These are sensitive. Don’t turn them on until you intend to be heard.o Turn the lapel mic off at the podium or push the podium mic away in order
to avoid feedback.One wired microphone on a microphone stand near the pianos. This is also a unidirectional mic. Speak directly into its tip to be heard.
DOCUMENT CAMERAYour AV assistant should do a run through if you are using the document camera.
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Appendix D: Example Letters
Examples of Letters to Speakers
Letters are sent via email to all speakers.
The letters to external speakers or lay speakers from the congregation contain more details about the order of service and about Eastrose in general. These include the Video and Recording Policy Form.
The letters to Reverend Pomerantz and our community ministers do not include such details.
Copies of all communication to speakers are sent to the worship leader, pianist, A/V assistant, and the worship team contact.
The letters provide dates, deadlines, names and contact information for the speakers and for the worship leaders.
Examples of each communication follow:
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Example Letter: Reverend Patti
Eastrose Fellowship Unitarian Universalist1133 N.E. 181st Avenue • Portland, OR 97230 503-665-2628 • Fax 503.465.8978 • E-mail us at [email protected] us on the at http://www.eastrose.org
Dear Reverend Patti,
This is a reminder of your upcoming Eastrose service on (Date). Here are the participants and important deadlines.
Your worship team contact for the month is (Name and contact information)Speaker: Worship Leader: Pianist: AV Assistant: Special Event: Other:
Here is your timeline:Date - Petals blurb to Phyllis Adams [[email protected]]Date - Final Draft Order of Service to Eastrose [[email protected]], your pianist and [email protected].
In Faith,Cynthia HopkinsWorship Team
cc: Worship leadercc: Monthly worship team contactcc: Pianistcc: AV Assistant
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Example Letter: Outside / Internal Lay Speaker
Eastrose Fellowship Unitarian Universalist1133 N.E. 181st Avenue • Portland, OR 97230 503-665-2628 • Fax 503.465.8978 • E-mail us at [email protected] us on the web at http://www.eastrose.org
Dear (Speaker),
Thank you for agreeing to speak at Eastrose on (Date). We’re looking forward to your time with us. The time allotted for your reflection is 20-25 minutes. If time permits, and you are willing, we can invite discussion from the congregation afterward for a brief period.
Your worship leader will be (Name). They can be reached at (phone and email). All questions should be directed to this person.
Please provide a title, a brief descriptive paragraph of your reflection, and a sentence or two about yourself by (Date) so we can include it in our church newsletter. This should be sent to your worship leader and Phyllis Adams [[email protected]].
A typical order of service at Eastrose is attached. We welcome your input about any aspect of the service, such as selecting the hymns, a special reading, meditation, or the benediction. Please let your worship leader know at least three weeks in advance. If you prefer, your worship leader will make the selections.
Your worship leader will arrange all other service elements and will contact you no later than two weeks before your speaking date for final review of these materials.
Our worship service is from 10:30 a.m. to approximately 11:45 a.m. Please plan to arrive 30 – 45 minutes early to meet with your service leader for review and to conduct a microphone sound check.
The congregation shares coffee and tea following each service. If you are speaking on the first Sunday of the month there is also a potluck lunch to which you are invited as our guest.
Also attached are our video and recording policy and a speaker’s release form. Please sign and bring with you or mail or fax to the Eastrose office.
In faith,
Cynthia HopkinsWorship Team
Attachment 1: Typical order of serviceAttachment 2: Speaker’s release form
cc: Worship leadercc: Worship team contactcc: Pianistcc: AV Assistant
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Video & Audio Recording Policy Letter
Eastrose Fellowship Unitarian Universalist
Video & Audio Recording Policy
Eastrose Fellowship routinely produces video and/or audio recordings of its religious services, and may choose to record other events such as congregational meetings, special services, classes or workshops. All such recordings remain the property of Eastrose Fellowship who reserves all rights to their control and use.
These recordings are intended solely for the private use of members and friends of the fellowship and may not be reproduced or broadcast in any way without the express written permission of the Eastrose Fellowship Board of Trustees. Video and/or audio recording of Eastrose services or events by any other person is hereby prohibited unless written permission is obtained in advance from the Eastrose Fellowship Board of Trustees.
Speaker’s Release for Video & Audio Recording
I agree that I have read and understand the Eastrose Fellowship Video & Audio Recording Policy, and that any recordings in which I am the featured speaker may be used by members and friends of the Eastrose in accordance with that policy.
I understand and agree that the Eastrose Fellowship Board of Trustees may not give permission for broadcast or any other unauthorized use of recordings in which I am the featured speaker without first obtaining my written permission.
Speaker: ______________________________
(Please Print)
Signed: _________________________________Date: _______________
Prior to your speaking at Eastrose, please sign this release form and either bring it with you on your speaking date, or email it to the office and your worship leader. If you prefer that your presentation not be videotaped, please contact your worship leader.
(Revised: 1/18/16)
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