Enhanced Basic Education Information System (EBEIS) Data Gathering for SY 2014-2015 1. Log in to ebeis.deped.gov.ph/beis in your address bar using your School username and password. Your EBEIS username and password is the same with your LIS username and password. 2. Click Sign In button. 3. EBEIS will redirect you to LIS upon clicking the sign in button. 4. Sign in your username and password. If the system does not recognize your username and password. Text the Division Planning Unit to reset your account (09264143490)
Transcript
Enhanced Basic Education Information System (EBEIS) Data Gathering for SY 2014-2015
1. Log in to ebeis.deped.gov.ph/beis in your address bar using your School username and password. Your EBEIS username and password is the same with your LIS username and password.
2. Click Sign In button.
3. EBEIS will redirect you to LIS upon clicking the sign in button.4. Sign in your username and password. If the system does not recognize your username and
password. Text the Division Planning Unit to reset your account (09264143490)
5. After entering your user name and password, click Sign in button below to log-in.
6. Upon logging-in the system will require you to update your personnel record, click Complete Personnel Record or you may click Not now, continue to site.
7. Upon clicking continue to site, the LIS will now automatically proceed to the EBEIS.8. Click Continue button
You are now ready for the EBEIS updating
9. On your left blue panel. Click BEIS Data Entry. The system will show you the list of school’s statistics to be updated. Click the items/bullet you wish to update.
10. To start updating click the first date (June 6, 2014) on the Cut-off Date column.
11. Update the Basic Information for any school information to be updated then click Update button below. Or click No update to proceed to the next table.
12. After updating the school information, proceed to learners’ data and other buttons for updating.
13. Always click the Save button after updating and encoding to save all data provided in the system.
14. After updating and saving all required data and tables. Click again the BEIS Data Entry on the blue panel.
15. Click again the first button (Beginning of School Data).
16. Click the first cell under Actions- Submit for Submission and Print to print your output. As of this moment, the submit and print facilities are not yet available. Just save your data and submit through the system later.
Please always take note of the following:
1. Data gathering through the E-BEIS website (ebeis.deped.gov.ph/beis) will be done once during the first quarter of every school year (August).
2. The timeline in the conduct of EBEIS activities shall be observed as follows:
EBEIS Activity Person Responsible TimelineStart of Encoding and Submission
School Heads August 15-31, 2014
Validation DPO & DO BEIS Coordinators September 1-12, 2014
Closing of System OPS-RSD September 13, 2014
3. Cut off date of data to be submitted is as of first Friday of the opening week of the SY. For public schools shall be as of June 6, 2014.
4. Enrolment figures in the Learner Information System (LIS) will be automatically forwarded and tallied on Tables 1 and 2 on the GESP/GSSP BOSY system.
5. For changes and adjustments of LIS enrolment data forwarded in the Tables 1 & 2, school heads have to write the office of the Schools Division Superintendent providing sufficient justification for recommendation to the Office of Planning Service-Research and Statistics Division (OPS-RSD) for possible adjustments.
6. In accomplishing the EBEIS, School Heads should take note of the following :
Read the definitions/instructions found at the bottom of each table before filling-up the form.
Read and observe notes below each table. Update School information, especially the name of school head and curricular
classification. Review data and information to be supplied especially the shifting schedule.
Please take note that Apayao schools do not implement shifting schedules. Please complete data on site information. No item should be left blank. Instead, “zero” or not applicable (n/a)” should be
written. School BEIS username and password is the same with LIS username and
password.
Upon logging-in, the EBEIS is sometimes redirected to LIS; schools are prompted to log-in again to continue.
7. District office shall collect and submit printed copy of the BEIS forms of schools after validation.
8. Private schools shall submit their printed EBEIS forms directly to the Division Office.
9. District Heads and Coordinating Principals are encouraged to assist in monitoring schools in the encoding of the EBEIS data. BEIS Coordinators are also advised to assist schools who are not familiar with the system or those schools with no internet access or you may also contact the Division Planning Unit for support and assistance at [email protected] or 09264143490.
10. For district schedule of BEIS updating and encoding requiring the assistance of DepEd Planning Unit please submit your request at the office of the Schools Division Superintendent for approval.
NOTICE FROM CENTRAL OFFICE BEIS HELP DESK ( August 19, 2014)
Please be reminded that we have two sets of data in LIS.
The 1st set is the BoSY enrollment reflecting enrolmment from June 2 to June 6. Current data issues being addressed by LIS is a part of data housekeeping. For schools that have instances of duplicate LRNs and invalid date of birth, the names of learners whose data need to be corrected are listed in the school LIS dashboard . The school head/ICT admin will perform the following housekeeping:
A. INVALID DATE OF BIRTH (age out of range). REQUIRED ACTION: Correction of date of birth and dont forget to click the update button (if the learner is in fact an overage, just click update button)
B. DUPLICATE LRNsREQURIED ACTION: 1. Report to the division office2. Division office will consolidate report from schools then email to [email protected]
C. Updating/correction of enrollment tagging (Balik Aral, ALIVE, Repeater, CCT) is now available.
D. For data that need correction such as name of learner, gender, and grade level, the school head should prepare report with request for correction to the SDS. Once approved, the SDS will ask the endorsement of the office of the regional director for submission to the office of the chief of staff, assistant secretary Reynaldo D. Laguda. This procedure is also required for requesting additional/deleting learner registration of the school BOSY enrollment.
The 2nd set of enrollment data is for learners who entered school beyond cut off or those late enrollees. The following functionalities are now available:
A. Registration of new record B. Updating of basic information for existing records C. For registration of learner with more than one LRNs existing in the database, the system will prompt the school to report this transaction to the division planning unit for consolidation then email to [email protected] (This learner record has data issues. Please contact the LIS helpdesk through [email protected] or LIS Facebook page and provide all necessary information about this learner and its enrolment for SY 2014-2015.)
Please take note of this important reminder: transferred in/out learner must not be unenrolled. Wait for the tracking facility in LIS and movement of learner to other section.
