Monitoring Forms
This set of forms provides a platform for the entry of SRI project monitoring data. M&E Officers, National Facilitators, SRI Champions, consultants, and any other individuals who collect data on the indicators presented below can provide those data here. The M&E Officer and National Facilitator are requested to review these data and ensure all reporting of monitoring data is up-to-date at the end of each quarter (31 March, 30 June, 30 September, and 31 December), or at the least, is up-to-date annually (by 31 December of each year).
The data collected here, aggregated at the regional project level, will allow us to accurately track changes in the following indicators, numbered 1 β 10 in the table below:
General Objective: Food Security improved in West
Africa
Indicators(number and short title)
Code from log frame
Specific objective 1:Rice productivity and competitiveness improved in targeted areas
1. Change in Yield (%)2. # SRI farmers3. Area under SRI4. Change in income (%)
SO12.32.4SO2
Result 1: Human and institutional capacity of stakeholders (in the SRI value chain in West Africa strengthened)
5. Institutional capacity improved6. # people trained
1.21.1
Result 2: Appropriate innovations, practices and technologies, for SRI developed and scaled up in West Africa
7. # innovations developed and disseminated
2.12.2
Result 3: SRI stakeholdersββ demand for knowledge and decision-making options facilitated and met
8. # knowledge products created and disseminated9. # of functional innovation platforms
3.2
3.1
Result 4: Efficient mechanisms and tools of coordination, management and M&E of the project established
10. Quarterly reporting, M&E etc. 4
Monitoring Forms, Page 1 of 26
Welcome
1. Are you reporting on an intervention that is located in one of the selected SRI WAAPP target zones? (Check one)
Yes
No
I donβt know
2. Name of the zone, including the administrative units, and (if available) GPS coordinates.
3. What would you like to report on today? (Go to specific section as indicated)A. Field tracking β (yield, number of farmers, area, income) (Indicators 1-4)B. Institutional involvement (Indicator 5)C. Trainings, meetings or exchange and field visits (Indicator 6) D. Innovation developed/disseminated (Indicators 7a and 7b)E. Knowledge product/publications produced and disseminated (Indicators 8a and 8b)F. Innovation platform participation (Indicator 9)
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Section A. Field tracking β (yield, number of farmers, area, income) (Indicators 1-4)
Country: βββββ Reporter name: βββββ Date: βββββ
Target zone name: βββββ
List of SRI villages in target zone: βββββ
For each village evaluate the following:
1. Method(s) used to collect these data. (Check all that apply)
A survey in the village (If checked, proceed to questions 2 and 3 below)
Measurements of individual farmer plots (If checked, proceed to question 4 below)
Other (please describe in detail):
Village Survey
Name of village: βββββ
2. If data were conducted using a survey in the village, describe the survey methods.
(Check all that apply)
o Focus group discussion (If used, please indicate the following)
Total number of participants: βββββ
Number of women participants: βββββ
o Individual interviews (If used, a recommended number is 5 β 10 interviewees per
village; fill out a form for each interviewee and indicate the following)
Total number of interviewees: βββββ
Number of women interviewees: βββββ
Estimated age and position in the village of the interviewee: βββββ
3. Focus group or individual interview responses:
How many farmers are there in the village? βββββ
How many rice farmers are there in the village? βββββ
What is the average surface area/farmer? βββββ
What percentage of the rice crop is planted by men what percentage by women?
βββββ
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What rice systems are present in the village?:
Upland
Lowland
Irrigated
Other (Specify): βββββ
In which rice system(s) is SRI done?
Upland
Lowland
Irrigated
Other (Specify): βββββ
For each system, provide the following information:
Number of total SRI farmers: βββββ
Number of women SRI farmers: βββββ
Number of SRI farmers below 35 years of age: βββββ
Total area of SRI: βββββ
Average yield of SRI: βββββ
Average yield of conventional rice: βββββ
Production costs for SRI and for conventional rice separate (Specify unit
surface area, and be consistent using same units when collecting the following
parameters; specify currency)
Input costs
Specify unit surface area used: βββββ
Specify currency: βββββ
Seed: βββββ
Organic matter: βββββ
Fertilizer: βββββ
Irrigation: βββββ
Pesticides: βββββ
Total labor costs: (final figure from next section)
Other: βββββ
Total costs: βββββ
Labor costs (Specify per unit surface area)
Land preparation: βββββ
Nursery and planting: βββββ
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Weeding: βββββ
Organic matter and fertilizer application: βββββ
Irrigation management: βββββ
Pesticide application: βββββ
Other: βββββ
Total Labor in person day: βββββ
Cost of labor: daily rate: βββββ
Total labor cost: Total person day x daily rate = βββββ
Gross Revenue (kg harvest x price/kg) = βββββ
Net revenue: gross revenue - input costs - labor costs = βββββ
Fill out PRACTICES FORM for each system (Annex 1)
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Individual plot measurements and harvest
It is recommended to harvest at least 5 SRI and 5 conventional plots from at least 5 farmers
for each village.
4. For each SRI plot and for each conventional plot, fill out a separate form
Is it a SRI plot or a conventional plot?
SRI plot
Conventional plot
Name of farmer: βββββ
Gender (Check one)
Male
Female
Age (Check one)
Under 35 years old
35 years or older
Rice system:
Upland
Lowland
Irrigated
Other (Specify): βββββ
Field size (m x m): βββββ
Variety used βββββ
Input costs
Unit surface area used: βββββ
Currency: βββββ
Seed: βββββ
Organic matter: βββββ
Fertilizer: βββββ
Irrigation: βββββ
Pesticides: βββββ
Total labor costs: (final figure from next section)
Other: βββββ
Total costs: βββββ
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Labor costs (Specify per unit surface area)
Land preparation: βββββ
Nursery and planting: βββββ
Weeding: βββββ
Organic matter and fertilizer application: βββββ
Irrigation management: βββββ
Pesticide application: βββββ
Other: βββββ
Total Labor in person day βββββ
Cost of labor: daily rate βββββ
Total labor cost: Total person day x daily rate = βββββ
Gross Revenue (kg harvest x price/kg) = βββββ
Net revenue: gross revenue - input costs β labor = βββββ
Fill out PRACTICES FORM (Annex 1)
Harvesting: follow harvesting guidelines and fill out HARVESTING FORM
(Annex 2)
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Section B. Institutional involvement (Indicator 5)
Country: βββββ Reporter name: βββββ Date: βββββ
Filled out on an annual basis (end of 2014, 2015 and 2016)
1. Are you entering information for a new institution? (i.e., one that recently began working
with SRI and has not previously been reported on in this project; Check one)
Yes (If checked, proceed to question 2 below, and also fill out question 3)
No, I am updating information for a previously entered institution (If checked,
proceed to question 3 below)
Baseline information on institution
2. Baseline on this new institution.
Name: βββββ
Nature of organization: βββββ
Location of headquarter: βββββ
Additional offices: βββββ
Field of work: βββββ
Current projects: βββββ
Number of employees: βββββ
Name of director: βββββ
First year of SRI work: βββββ
Project on SRI (Describe and upload project document)
Name of project: βββββ
Name and contacts of project manager: βββββ
Administrative units: βββββ
Number of employees: βββββ
Employees trained by whom: βββββ
Training of farmers: βββββ
Length of project: βββββ
Funding amount: βββββ
Name of donor: βββββ
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Type of SRI activities (Explain in detail)
βββββ
Results (Upload reports)
Annual updates on institutions
3. Type(s) of SRI activities the institution implements. (Check all that apply)
SRI implementation at farmersβ level (If checked, proceed to question 4 below)
SRI demonstration plots (If checked, proceed to question 5 below)
Research on farmersβ fields (If checked, proceed to question 6 below)
Research on research station (If checked, proceed to question 7 below)
4. SRI field projects.
Project name: βββββ
Implementation zones, administrative units, with a list of villages:
βββββ
Number of farmers doing SRI: βββββ
Results (upload report if available)
5. Demo plots.
Number of demo plots planted: βββββ
Village name: βββββ
Results (upload report if available): βββββ
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6. Research on farmersβ fields.
Project name: βββββ
Research topic: βββββ
Field set up: βββββ
Number of farmers participating: βββββ
Duration of trial: βββββ
Results : βββββ (upload report if available)
Name and contact information of researcher: βββββ
7. Research on research stations.
Project name: βββββ
Research topic: βββββ
Field set up: βββββ
Duration of trial: βββββ
Results (upload report if available): βββββ
Name and contact information of researcher: βββββ
8. Participation of the institutionβs staff in SRI trainings.
Staff have not been trained on SRI (If checked, provide plan for engaging the staff in
SRI trainings, and then proceed to question 9 below):
Staff have been trained on SRI (If checked, provide the following information for each
training event)
Training title: βββββ
Dates: βββββ
Location: βββββ
Organizers: βββββ
Type and number of trainees: βββββ
Name(s) of trainer(s): βββββ
Content: βββββ
9. Participation of the institutionβs staff in SRI meetings.
Staff have not participated in SRI meetings (If checked, provide plan for engaging the
staff in SRI meetings, and then proceed to question 10 below):
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Staff have participated in SRI meetings (If checked, provide the following information
for each meeting)
Meeting title: βββββ
Dates: βββββ
Location: βββββ
Organizers: βββββ
Type and number of participants: βββββ
Content: βββββ
If staff have not held and/or organized trainings, meetings, exchange visits, please proceed to
Section C.
10. Information on SRI reports/documents/manuals/videos produced by staff.
Staff have not produced any SRI reports/documents/manuals/videos
Staff have produced SRI reports/documents/manuals/videos (If checked, list them,
provide full reference information, and upload copies or links to them)
11. Do staff have access to the following technical materials? (Check all types that are
available to staff)
General SRI manuals
West Africa specific manuals
Equipment (Specify): βββββ
Data collection guidelines
Moisture meter for harvest
Scale for harvest
GPS equipment
Photo/video camera
Other (Specify): βββββ
12. Please provide the additional information requested below in the institutionβs capacity to
work with and scale up SRI.
How many staff members work on SRI?: βββββ
How many staff are in each of the following categories of knowledge and ability?
Knowledge on SRI methodology:
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Acceptable: βββββ
Good: βββββ
Superior: βββββ
Ability to train others on SRI:
Acceptable: βββββ
Good: βββββ
Superior: βββββ
Is there one or more βSRI Championβ in this institution? (Check one)
No
Yes (If Yes, provide name, phone, email address): βββββ
Have these Champions participated in Champion Advisory Group meetings? (Check
one)
No
Yes (If Yes, provide dates and location): βββββ
Not applicable (No Champion present)
Explain how this organization has improved in the last year in its capacity to work
with SRI.
βββββ
With which other institution is this institution collaborating on the SRI project?:
Name: βββββ
Description of the nature of collaboration: βββββ
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Section C. Trainings, meetings, field visits or exchange visits (Indicator 6)
Country: βββββ Reporter name: βββββ Date: βββββ
Please provide the following information for each SRI training, meeting, field visit, or
exchange visit that occurred in country since the last reporting period. Provide all information
(i.e., by responding to questions 1 - 13) for each event.
1. Specify the type of event. (Check one)
Training
Meeting
Field visits
Exchange visits
2. Eventβs date(s): βββββ
3. Eventβs location.
Province/region: βββββ
Town/village: βββββ
4. Title of the event: βββββ
5. Theme and objective(s) of the event: βββββ
6. Results of the event: βββββ
7. Agenda of the event (Copy and paste, or upload file)
8. Organizing institution(s): βββββ
9. Name and contact information of trainer(s) and/or organizer(s): βββββ
10. Information on type of participant by gender and age:
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Producers
Total number of producers: βββββ
o Number of women: βββββ
o Number of youth (below 35 years old): βββββ
Extension agents
Total number of agents: βββββ
o Number of women: βββββ
o Number of youth (below 35 years old): βββββ
Researchers
Total number of researchers: βββββ
o Number of women: βββββ
o Number of youth (below 35 years old): βββββ
Others (Specify) βββββ
Total number of other: βββββ
o Number of women: βββββ
o Number of youth (below 35 years old): βββββ
11. Were materials (e.g., technical manuals) distributed?
No
Yes (If Yes, provide citation and upload files)
12. Participant list. (Copy and paste or upload a file with the name, village/town, district,
region, organization, function, telephone, email of participants, where applicable)
13. Upload any photos and/or videos from the event.
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Section D. Innovation developed/disseminated (Indicator 7)
Country: βββββ Reporter name: βββββ Date: βββββ
For the purposes of this form, an innovation can be a new practice, a new technique, a tool or
a piece of equipment that is associated with the SRI system.
What would you like to report on? (Check all that apply and complete the associated sections
as appropriate)
Identification (Complete question 1 or 2, below)
Development (Complete question 3, below)
Dissemination (Complete question 4, below)
Adoption (Complete question 5, below)
Identification
1. Identified innovation found in farmersβ fields.
Name of innovation: βββββ
Describe the innovation in as much detail as possible, including what is different from
what other SRI farmers do: βββββ
What challenge does the innovation address?: βββββ
Location (Village/district/region): βββββ
Which system does it involve?:
Upland
Lowland
Irrigated
Other (Specify): βββββ
Name and contact information of developer (be it a farmer or organization): βββββ
Is the innovation already disseminated?
Yes
No
If Yes, describe where and by whom: βββββ
How many farmers have already adopted it?: βββββ
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Upload photo or video upload here:
2. Identified innovation not yet in farmersβ fields, found elsewhere, with potential to improve
SRI System.
Name of innovation: βββββ
Describe the innovation in as much detail as possible, including what is different from
what other SRI farmers do: βββββ
What challenge does it address?: βββββ
Where did you learn about it? βββββ
Are there any written publications on it? If yes, provide title/author/year, publisher,
and upload or link to the file. βββββ
How could it be integrated into the SRI system? βββββ
Which system does it involve?:
Upland
Lowland
Irrigated
Other (Specify): βββββ
Development
3. Innovation being developed (i.e., tested and refined).
Name of innovation: βββββ
Describe the innovation in as much detail as possible, including what is different from
what other SRI farmers do: βββββ
What challenge does it address?: βββββ
Which system does it involve?:
Upland
Lowland
Irrigated
Other (Specify): βββββ
Person in charge: Name, organization, phone number, email: βββββ
Location: βββββ
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Objectives of test: βββββ
Duration of test: βββββ
Results of test: βββββ
Provide details and upload file of technical write-up, photos, videos, etc.: βββββ
Dissemination
4. Innovation being disseminated.
Name of innovation: βββββ
What is disseminated: βββββ
Location of dissemination: βββββ
Which system does it involve?:
Upland
Lowland
Irrigated
Other (Specify): βββββ
Who is in charge of dissemination (Institution and/or person): βββββ
Number of copies disseminated: βββββ
Type of beneficiaries: βββββ
Number of beneficiaries: βββββ
If included in a trainings: specify date, location, name of training: βββββ
Adoption
5. Innovation being adopted.
Name of innovation: βββββ
Season: βββββ
Location: village/district/region: βββββ
Number of farmers adopting innovation: βββββ
Which system does it involve?:
Upland
Lowland
Irrigated
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Other (Specify): βββββ
What are the benefits? (Explain) βββββ
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Section E. Knowledge product/publications produced & disseminated (Indicator 8)
Country: βββββ Reporter name: βββββ Date: βββββ
Please provide the following information for each SRI knowledge product produced in
country since the last reporting period. Provide all information (i.e., responding to questions
1-2) for each product.
1. Title of product: βββββ
2. Description of product.
Type of product (Technical articles, technical manual, blog posts, multi-media, news
articles, TV, video on internet, others): βββββ
Content of product: βββββ
Climate zone (Arid, semi-arid, sub-humid, humid, no): βββββ
Rice system (irrigated, rainfed lowland, rainfed upland, mangroves, deep-water rice,
other): βββββ
Author(s): βββββ
Publishing organization: βββββ
Date published: βββββ
Date of dissemination: βββββ
Event of distribution: βββββ
Upload file or provide link βββββ
3. Dissemination
Number of copies disseminated: βββββ
Disseminated by which organization: βββββ
Disseminated to: βββββ
Date: βββββ
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Section F. Innovation platform participation (Indicator 9)
Country: βββββ Reporter name: βββββ Date: βββββ
Please provide the following information for each SRI innovation platform (IP) active in
country. Provide all information (i.e., responding to questions 1 - 2) for each IP.
1. Title of IP: βββββ
2. Is this a new IP without baseline information so far?
Yes (If checked, proceed to number 3 below)
No (If checked, proceed to number 4 below)
3. For each newly inventoried rice IP, specify the following information (baseline
information)
Convener of IP (Organization[s)] and person[s]): βββββ
Members/participants of the IP: βββββ
Topics covered: βββββ
Meeting schedule: βββββ
Mode of operation: βββββ
Results: βββββ
Main benefits from this IP: βββββ
4. Participation in IP meeting
Date of meeting: βββββ
SRI issues addressed during meeting: βββββ
Conclusions and recommendations for SRI from meeting: βββββ
Next steps: βββββ
List of participants (Copy and paste or upload file)
Minutes of meeting (Copy and paste or upload file)
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Annex 1:
Inventory of Practices for SRI and Conventional Rice FarmingYear: Date:
Country: Season (provide range of months):
Province: Irrigated/lowland/upland/ other:
Target Zone: Farmer name:Village: Reporter name:GPS location: Organization:
Practices SRI Conventional Method, equipment used
Plot size m x m
Side-by-side comparison yes/no
Land preparation
Plowing yes/no
Puddling yes/no
Bunding of fields yes/no
Leveling yes/no
Other: yes/no
Other: yes/no
Other: yes/no
Nursery
Soaking of seeds number hours/no
Other seed treatment yes/no
Raised (non flooded) nursery yes/no
Variety (ies) Name
Transplanting or Direct Seeding
Method TR or DS
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Date of TR or DS Date (or range of dates)
Age of seedlings days
Seedlings or seeds/hill Number
Planted in lines yes/no
Spacing between hills cm x cm
Weeding
Use of weeder Number
Hand weeding Number
Herbicide Number
Weed pressure (hi/me/low)
Fertilization
Organic matter application #per season/no
* Amount of OM t/ha
* Type of OM
Type Nitrogen fertilizer: #per season/no
* Amount of N kg/ha
Other fertilizer: #per season/no
* Amount kg/ha
Pesticide
Herbicide #per season/no
Fungicide #per season/no
Insecticide #per season/no
Other: #per season/no
Water management
Irrigation of plot yes/noWater control vegetative phase yes/no
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Water control after flowering yes/noIntermittent water application/AWD yes/no
Permanent flooding Yes/no
Number of irrigations Number
Flood prone yes/no
Drought prone yes/no
Harvest
Date of Harvest Date (or range of dates)
Grain Yield kg/plot size
Grain Yield kg/ha
Price of paddy rice currency/kgRevenu from grain (price x yield) currency/haRevenu from Straw (price x yield) currency/ha
Total revenu (grain and straw) currency/ha
Monitoring Forms, Page 23 of 26
Annex 2:
Harvest Evaluation for SRI and Conventional Plots
Country: Country:Village: Village:Farmer: Farmer:
GPS: GPS:
Date: Date:
Irrigated/lowland/upland/other: Irrigated/lowland/upland/other:
Variety: Variety:Reporter: Reporter
Plot # SRIPlot # Conventional
Plant No tillers
No panicles
Plant height (cm)
Plant No tillers No panicles
Plant height (cm)
1 1
2 2
3 3
4 4
5 5
6 6
7 7
8 8
9 9
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10 10
Panicle analysis
PanicleLength (mm)
No grains Panicle
Length (mm) No grains
P1 P1
P2 P2
P3 P3
P4 P4
P5 P5
Harvest square 1m2
Square
No plants / m2
Grain Moisture (%)
Fresh weight (g) Square
No plants / m2
Grain Moisture (%)
Fresh weight (g)
S1 S1
S2 S2
S3 S3
S4 S4
S5 S5
Harvest of entire plot
Harvest of entire plot
length (m) width (m) length (m) width (m)
Plot size Plot sizeWeight (kg) Weight (kg)
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Grain moisture %
Grain moisture %
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