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© 2012 iZenBridge | http://www.izenbridge.com/ | CONFIDENTIAL1
Webinar
Quality Management and Control Tools
Saket BansaliZenBridge Consultancy Private Ltd.
© 2012 iZenBridge | http://www.izenbridge.com/ | CONFIDENTIAL2
Agenda
Affinity Diagram
Process Decision Program Charts
Interrelationship Digraphs
Prioritization Matrices
1
2
3
5
4Tree Diagram
Activity Network Diagrams6
Matrix Diagrams7
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Quality Management and Control Tools
• Tools Introduced in PMBOK 5• Mentioned as Tool and Techniques of
• Plan Quality• Perform Quality Assurance
• Helps in Analysing Quality Related Trends
• Usages is not Limited to Quality Management
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Affinity Diagram
• Used to organize and group data depending on data resemblance / similarity
• Data can be collected from ideas raised from brainstorming / group thinking activity
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Affinity Diagram
Random IdeasAffinity Diagram
Group 2 Group1 Group 3
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When to Use Affinity Diagram
• Collect Requirement , Used in Group Creative Techniques • Plan Quality , Generate Ideas to decide tools for Quality
Assurance and Control • Quality Assurance, to group the causes of defects under
category so it can be taken care of in one go
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Process Decision Program Charts
• Understand the Goal in relation to the steps for getting to goal
• As a project manager do you want to check what might go wrong with your project plan which is under development – PDPC is the tool which can help you
• Identify what can go wrong and consequences• It’s a Hierarchical Diagram
.
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Process Decision Program Charts
Partial PDPC for - My Pizza Service
Pizza Service
Customer Feedback
Shift Rotation
On Time Delivery
Yummy Pizza
Staff Training
External Training
On Job Training
Trained StaffFriendly Staff
Goal / Objective Strategy Next Step / Outcome Countermeasure
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When to Use PDPC
• When planning Quality for projects where cost of failure is high.
• Analysing the trend in Quality Assurance and Identifying measures
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Q & A
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Interrelationship Digraphs
• Analyses tools to identify the cause-and-effect relationships among critical elements.
• Helps in distinguishing drivers and outcomes• Helps in the Identifying root cause
.
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Interrelationship Digraphs
Problem Statement
Idea / Cause
Idea / Cause
Idea / Cause
Idea / Cause
Idea / Cause
Idea / Cause
Idea / Cause
The boxes with maximum number of outgoing arrows are the Key CausesThe boxes with maximum number of incoming arrows are the final effects – critical and need to be addressed
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When to Use Interrelationship Digraphs
• When we want to explore relationships between ideas / causes
• While doing Cost/ Benefit Analysis in Quality Planning• Identifying impacts of actions in Quality Assurance
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Tree Diagrams
• Graphical representation of the division of information into increasing levels of details
• Also known as systematic diagram and analytical tree• It helps in taking forward a general information to specify• It ensures that action plan (details / steps) is visibly linked
with the identified goal • This representation makes it easy to understand the
complexity of the project
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Tree Diagrams
Document sign-ups
Update existing portal
Web based Sign up
Manual Sign up
Recorded
New Portal
Phone in Sign upAutomate Sign
up
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When to Use Tree Diagrams
• It can be used to analyse any process / idea in detail• For communicating details to others• Quality Planning , Mapping quality goals to actions • Quality Assurance, Executing actions for quality goals• Example of Tree Diagrams
• Work Breakdown Structure• Risk Breakdown Structure• Resource Breakdown Structure• Organization Breakdown Structure
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Prioritization Matrices
• Systematically comparing choices through the selection, weighing, and application of criteria
• It helps to surface the basic disagreements /issues• Makes the decision making process more transparent ,
objective and collaborative
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Problem Frequency Importance Feasibility Total Points / Relevance / Weightage
Prioritization Matrices
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When to Use Prioritization Matrices
• In Quality Planning to identify priority actions to achieve quality objective with minimum cost
• To prioritize actions coming from Group Thinking Activities, Quality Assurance
• Collect Requirement , Multi Criteria Decision Analysis• Usually used with other tools
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Q & A
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Activity Network Diagrams
• It displays the interrelation among the tasks / steps which impact the project
• Two forms of activity network diagrams are commonly used – activity on node and activity on arrow
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Activity Network Diagrams
Task A
StartStart EndEnd
Task B Task C
Task ETask D
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When to Use Activity Network Diagrams
• It helps in finding out minimum / total completion time of the project
• It can be a help in plotting sequencing of tasks of the project
• Help in charting realistic schedule • Can be used to identify critical tasks that need to keep an
eye on• Helps in Visualizing Activities for Quality Planning and
Assurance
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Matrix Diagrams
• Show the strength of relationship between factors , cases and objectives
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L – Shaped Matrix
Customer A Customer B Customer C Customer D
Requirement 1 Yes No No Yes
Requirement 2 No Yes Yes Yes
Requirement 3 Yes No Yes No
Matrix Diagram
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When to Use Matrix Diagrams
• Quality Planning and Assurance to analyse the relationship of factors , case and objectives
• In Collect Requirement , as part of Group Creative Technique
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iZenBridge Events
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Upcoming Events
• Blended learning 2 Days of Classroom + Online• 24-25 August , 2013, Gurgaon , 5000 INR• 14-15 August . 2013 , Noida, 5000 INR
• Pilot Online Program• 50 USD for 60 Days of access.
• Webinar on PMP FAQs , 6 Sep 2013• Exclusive Webinar | PMP Math | Earned Value , 28th Sep
2013
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Q & A
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Trainer
Saket Bansal
iZenBridge Consultancy Pvt. Limited
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