Weddings
Countdown
12 – 18 months before the big day
Book your ceremony with the Registrar or Church
Decide on the size of the venue for the reception by compiling a guest list
Make a provisional booking at Gilwell Park. Pay your deposit and sign the wedding contract to confirm your date
Decide which package you would like
Inform us if you would like us to hold any bedrooms for you
6 – 12 months before the big day
Decide on menus – wedding breakfast, evening food, wine, beverages etc.
Arrange entertainment and other suppliers – secure the bookings with a deposit
Book your planning meeting (usually takes place 3 months before your wedding)
2 – 6 months before the big day
Have your planning meeting with your Wedding Coordinator
Confirm your menus and beverage choices
Send out invitations – along with information on our accommodation options
Discuss table layout with your Wedding Coordinator Make your 75% payments 90 days before your wedding
Book your final planning meeting (usually 2 weeks before your wedding)
4 weeks before the big day
Have your final planning meeting
Provide your Wedding Coordinator with your table plan, place cards etc.
Pay your final balance
On the big day
We will ensure your day is perfect, so relax and enjoy.
Classic
The CIC
Minimum 80 guests, maximum 180 for a seated meal and 250 for an informal party
The White House suites Minimum 40 guests, maximum 70 for a seated meal and 100 for an informal party
£95 per guest
What’s included….
On arrival A glass of prosecco**, bucks fizz or mulled wine
(fruit punch or orange juice for non-drinkers)
3 canapés per guest*
Wedding breakfast 3 course wedding breakfast or BBQ followed by tea & coffee
half a bottle of house wine
(soft drink alternatives for non-drinkers)
a glass of prosecco** for toasting
also included… Venue hire
event manager to look after your wedding day
wedding coordinator to guide you throughout the planning process
bridal suite on the night of the wedding
white linen tablecloths & napkins
cake stand & cake knife
* Upgrade to 5 canapés for an extra £4.00 per guest (optional)
** Upgrade to champagne for an extra £7.00 per guest
Wedding breakfast
Starters Tomato soup, basil oil (v)
Smoked salmon, avocado puree and caviar pearls
Heritage tomato, mozzarella, basil and olives (v)
Chicken liver pate, fruit chutney, ciabatta toast
Charred chicken caesar, crispy prosciutto ham, garlic croute
Creamed goats cheese, beets selection, micro herbs (v)
Main courses Corn fed chicken ballotine, parmentier potatoes, chicken jus
Smoked paprika pork loin, caramelised apple puree, all butter fondant potatoes
Roast topside of beef, roast potatoes, yorkshire pudding, red wine jus
Gnocchi with wilted spinach, truffle and sage beurre noisette and parmesan crackling (v)
Wild mushroom and spinach risotto, pine nuts, basil oil (v)
Supplement £3
Slow braised lamb shank, creamed potatoes, port and redcurrant sauce
Seared salmon fillet, herbed potato cake, white wine cream sauce
All served with seasonal sides
Desserts Lemon meringue tart, fresh raspberries, raspberry sauce
Sticky toffee pudding, toffee sauce, roasted pecans
Apple tart tatin, vanilla bean ice cream, salted praline
Saffron poached pears, pistachio cake, honeycomb ice cream
Chestnut chocolate cake, seasonal berries, butterscotch ice cream
Milk chocolate parfait, orange compote, toffee popcorn
Not what you want? Our excellent catering team cater for all backgrounds. Please feel free to get in touch for any bespoke
dishes you wish to have.
Wedding BBQ breakfast
Please choose four main dishes from the following
Rosemary and maldon sea salt rump steak
Olive oil and thyme lamb chops
Bourbon and honey glazed chicken thigh
Mexican chicken burger
Jerk chicken
Bourbon BBQ duck leg
Tequila and citrus chicken thigh
Chipotle chicken wings
Cajun spiced chicken, pepper and onion skewer
Minted lamb and red onion skewer
Spinach and falafel burger, grilled halloumi, green tomato chutney (v)
Chunky vegetable skewer (v)
Served with hot buttered new potatoes, crunchy leaf salad, dressings and dips
Please choose two accompaniments from the following
Heritage tomato, torn basil and pesto dressing
Puy lentil, red pepper, feta and mint
Coz, rocket, parmesan and oven baked crouton
Pesto pasta salad, olive, red onion
Asian slaw, coriander lime and chilli
Kartoffel salad - potato, egg, mustard and caper
Quinoa, pearl barley, cucumber, pomegranate and orange
Garlic and herb corn on the cob
BBQ beans
Please choose one dessert from the following
Vanilla cream profiteroles
Panna cotta, seasonal berries
Exotic fruit salad
Double chocolate brownies
Classic crème brulee
Extras
Food Luxury Mixed Nuts
Kettle Chips
Vegetable Chips
Bombay Mix
Piri Piri Popcorn
Sea Salt Popcorn
Marinated Olives
£5.50 for 3 items
Beverages Tea and Coffee Station
£2.00 Per Cup
Orange & Apple Juice
£6.00 Per Jug
Corkage (Wine/Prosecco)
£15.00 Per Bottle
Corkage (Champagne)
£20.00 Per Bottle
Extra Items Lycra Chair Cover with Organza Sash
£4.00
Cotton Chair Cover with Organza Sash
£4.50
Garden Games
£50.00
Evening buffet
£16.00 per person for a 5 item buffet of your choice
£19.00 per person for a 7 item buffet of your choice We recommend catering for at least 75% of your total number of guests
Please choose from the following
Selection of sandwiches
Selection of wraps
Pigs in blankets Mini pepperoni pizzas
Chipotle chicken wings
Cuban chicken and chorizo brochette
Jerk chicken kebabs
Mini pork pies
Turkey and swiss cheese filled croissants
Chinese dim sum selection
House made sausage rolls
Chicken drumsticks with rosemary and garlic
Vegetable spring rolls, sweet chilli sauce (v)
Falafel balls, hummus and vegetable crudités (v)
Roasted vegetable and parmesan tartlets (v)
Tortilla chips and dips (v)
Indian snack selection (bhajis, pakoras and samosas) (v)
Evening hot snacks £6.50 per person
Please choose one from of the following
Bacon baps, chips and condiments
Sausage baps, chips and condiments
Egg baps, chips and condiments (v)
Evening BBQ
£16.00 for option one
100% Beef burger
Marinated chicken skewer
Roasted vegetables, butterbean & artichoke paella
Mixed leaf salad
Classic potato salad
Coleslaw Buns & relishes
£20.50 for option two
choose three mains from the following
100% Beef Burger
Cumberland Sausage, Sautéed Onions
Chicken Shack (choose 2 flavours) – Piri-Piri, Lemon & Herb, Thyme & Garlic, Yoghurt Tandoori, Smokey BBQ
Roasted Vegetables, Butterbean & Artichoke Paella
Mixed Seafood Jambalaya, Cajun Spiced Rice, Chargrilled Vegetables
Buns & Relishes Included
plus two accompaniments
Seasonal mixed leaf and herb salad
Heritage tomato, torn basil and pesto dressing
Puy lentil, red pepper, feta and mint
Coz, roquette, parmesan and oven baked crouton
Pesto pasta salad, olive, red onion
Asian slaw, coriander lime and chilli
Kartoffel salad - potato, egg, mustard and caper
Seasonal mixed leaf and herb salad
Quinoa, pearl barley, cucumber, pomegranate and orange
Minted new potatoes
Garlic and herb corn on the cob
BBQ beans
Canapés
Please choose three items from the following
Lamb kofte bites
Seared sirloin, mustard cream
Chicken liver parfait on brioche
Tandoori chicken skewer
Smoked salmon blini
Asian crab en croute
Chilli and garlic prawns
Seared tuna on wasabi croute
Tartlet selection (v)
Breaded bocconcini mozzarella (v)
Cherry tomato and basil bruschetta (v)
Pesto arancini (v)
Ceremony only
£25.00 per person
(minimum 40 guests)
Includes the ceremony venue hire, two reception drinks and three canapés per person
Ceremony venues Swan centre (up to 150 guests)
Gidney cabin (up to 100 guests)
Baerlein room (up to 50 guests)
Group room (up to 40 guests)
Seminar suite (up to 70 guests)
Reception drinks Prosecco
Bucks fizz
Orange/Apple juice
Elderflower or pink lemonade
Mocktail
Canapés Lamb kofte bites
Seared sirloin, mustard cream
Chicken liver parfait on brioche
Tandoori chicken skewer
Smoked salmon blini
Asian crab en croute
Chilli and garlic prawns
Seared tuna on wasabi croute
Tartlet selection (v)
Breaded bocconcini mozzarella (v)
Cherry tomato and basil bruschetta (v)
Pesto arancini (v)
Ceremony venues
Group room
(up to 40 guests)
£300
Baerlein room
(up to 50 guests)
£300
Seminar suite
(up to 70 guests)
£400
Gidney cabin
(up to 100 guests)
£500
Swan centre
(up to 150 guests)
£500
Approved and preferred caterers
If you wish to choose a caterer outside of this list, please speak to your wedding or event
coordinator
Asian Greek
The Clay Oven Tasty Affair
Web: www.theclayoven.co.uk Web: www.tastyaffair.com
Email: [email protected] Email: [email protected]
Tel: 0208 903 8800 Tel: 0208 337 4796
Caribbean Nigerian
Maroon Spice Magic Fingers
Web: www.maroonspice.com Web: www.just-talent.co.uk
Email: [email protected] Email: [email protected]
Tel: 0208 453 3316 Tel: 0208 525 1738
Kosher Barbecue
Food Story Ridgeway Catering Company
Web: www.foodstory.co.uk Web: www.ridgewaycateringcompany.co.uk Email: [email protected] Email: [email protected]
Tel: 0208 200 8111 Tel: 020 8529 6178
Accommodation
Single room £65
Single room (non en suite) £55
Double or twin room £90
Double or twin room (single occupancy) £75
Family room (2 adults & 2 children) £110
Executive double room £100
Executive double room (single occupancy) £85
Luxury double room £115
Additional extras
Extra adult bed £20
Extra child bed (aged up to 13) £15
Cot £5
Special occasion packages POA
Prices include VAT and full english breakfast.
Please contact us for further information and to make a booking.
All bookings are subject to our terms & conditions and are payable at the time of booking.
We’ve got the answer….
How do I book a viewing? We would love to show you round the venue and are open for viewing on most days and evenings. Just give us a call on
020 8498 5300 or send an email to [email protected] to book a viewing at Gilwell Park.
Can I provisionally book a date?
A provisional booking to hold your selected date can be made and will be held for 14 days with no obligation.
How do I confirm a booking?
In order to confirm your booking, Gilwell Park requires a deposit of 20% of your total booking cost as well as a signed
contract. You can confirm any time within the provisional period, or without a provisional booking.
Can I have a civil ceremony at Gilwell Park?
Yes, Gilwell Park has a license as an approved premises for civil ceremony. We are able to offer couples a varied choice of
licensed venues from the historic Georgian house to the beautiful outdoor Gidney Cabin.
When do we need to pay the balance?
Your final balance will be due 14 days before your event. Any charges on the day (such as a bar bill) must be paid on your
departure.
What time should I get married?
We recommend the following approximate schedule assuming your evening party is to start at 7.30pm.
2.00pm Ceremony
2.30pm Drinks Reception
4.00pm Wedding Breakfast
6.00pm Speeches
7.00pm Room re-arranged for your Evening Party
7.30pm Evening Party Commences
What is the standard finishing time?
The standard finishing time is 12am (Midnight) for the bar and for music.
What is the capacity of Gilwell Park?
The capacity for a seated meal is 180 guests using round tables. Our evening capacity is up to 250.
Can we bring in our own caterers?
Yes we do offer a dry-hire option. Please ask for more details.
we’ve got the answer….
Can we decorate the venue?
Yes, please feel free to provide decorations for your event. We are very happy for you to decorate the venue as you wish.
We do however have a no candles policy.
Can we have confetti?
Yes we do allow confetti, we do just ask that it could be biodegradable or fresh petals, and we do not allow confetti
cannons.
Can we have fireworks?
Yes, but please talk to us first as conditions will apply.
Can we supply our own bar?
Gilwell Park is a fully licensed venue with its own bar so unfortunately we do not allow you to provide this.
Can we bring in our own wine or pay corkage?
There is a corkage charge should you wish to bring your own wine, please contact us for more details.
Is there parking available for my guests?
We provide complimentary parking for all your guests.
Where do people stay?
Gilwell Park offers its own accommodation in 40 boutique bedrooms (35 en suite). One of these rooms is our Bridal Suite
which is complimentary reserved for your use. Each bedroom includes a full English or continental breakfast.
Can we bring our own tent or caravan?
Unfortunately camping at Gilwell Park is reserved exclusively for our Scouting guests.
What time do we have access to the venue?
We guarantee access to your function room from 10am to start preparing the venue. If there is no function the day before,
then you are welcome to arrive earlier, please contact us around a week before your event to confirm if this is possible.
Your suppliers are welcome to start setting up from this time. You will have dropped off various wedding items (such as
favours, name cards, table plans, etc.) with us the beforehand so we can start setting up the venue on the morning of the
wedding ready for your arrival.
When was Gilwell Park built, and how long has the venue been open?
The White House at Gilwell Park is a 17th Century building and is Grade II listed. The Gilwell Park Estate was donated to
The Scout Association in 1919.
We recommend….
Florists
Sarah Diamant Florist Limited Flowers for You Web: www.sarahdiamantflorist.com Web: www.flowersforyou.org.uk
Email: [email protected] Email: [email protected]
Tel: 07578 472 474 Tel: 07843 277331
Flowers by Danielle
Web: http://www.flowersbydanielle.co.uk
Email: [email protected]
Tel: 01992 768 400
Music
Mark Winter DJ Just Talent
Email: [email protected] Web: www.just-talent.co.uk
Tel: 07961380454 Email: [email protected]
Tel: 07743 424 465
SPJ Event Specialists Dan Magill - DJ & Entertainment Services Web: http://www.spjuk.com/ Web: http://www.closetvinyl.com/
Email: [email protected] Email: [email protected]
Tel: 01920 464 726 Tel: 07717 851972
Stationery
The Creative Bear Pretty Things by Dee Web: www.thecreativebear.co.uk Web: www.prettythingsbydee.com
Email: [email protected] Email: [email protected]
Tel: 07841 534881
we recommend….
Photographers
Peter Dyer Photographs Cherry Blossom Wedding
Web: www.peterdyerphotos.com Web: www.cherryblossomwedding.com
Email: [email protected] Email: [email protected]
Tel: 0208 363 2456 Tel: 07803581506
David Nassim fizz fotography Tina Wing Photography Web: www.fizzfoto.eu Web: www.tinawingphotography.co.uk
www.rubylovesjack.com Email: [email protected]
Email: [email protected] Tel: 07927 515 996
Videographers
Timothy Spatz Tie the Knot Films Web: http://spatzfilm.com/ Web: www.tietheknotfilms.co.uk
Tel: 07414 810 966 Email: [email protected]
Tel: 07584036058
Shoot the Bride Boutique Wedding Films Web: http://shootthebride.co.uk/ Web: http://www.boutiqueweddingfilms.uk/
Tel: 07807 284 203 Email: [email protected]
Tel: 07887 641698
Venue decoration
Beaumont Displays Vintage Sisters Web: www.facebook.com/beaumont.displays Web: www.thevintagesisters.co.uk
Email: [email protected] Email: [email protected]
Tel: 01992 465195 Tel: 07445030025
Complete Event Hire & Complete Hi Fly Balloons
Entourage Web: [email protected] Web: www.completeeventhire.com Tel: 07739 985075
Email: [email protected]
Tel: 0127 9416 669
we recommend….
Entertainment
Mr Bounce – Bouncy Castles Flashpoint Fireworks Web: www.mrbounce.com Web: www.flashpoint-fireworks.co.uk
Email: [email protected] Email: [email protected]
Tel: 07888 684516 Tel: 01483 417475
Pair of Diamonds Casino Email: [email protected]
Tel: 07725 865 004 / 07802 631 652
Cakes
Aurora Cakes Jac’s Cakes Web: https://www.facebook.com/aurora.cakes. Web: www.jacs-cakes.co.uk
Email: [email protected] Email: [email protected]
Tel: 07940 509193 Tel: 07977 271623
French Made Web: frenchmade.co.uk
Email: [email protected]
Tel: 07950 674 947
Toastmasters
Clive Maynard David Pearson Web: www.toastmaster4u.co.uk Web: http://dptoastmaster.sharepoint.com
Email: [email protected] Email: [email protected]
Tel: 01992 440008 Tel: 0208 863 7291
John Richard Web: www.johmrichardmagic.com
Email: [email protected]
Tel: 07710585414
we recommend….
Hair and Beauty
Beautiful You Vanessa Wedding Hair & Make-Up Web: www.beautiful-you.biz Web: www.essexweddinghairandmakeup.co.uk
Email: [email protected] Email: [email protected]
Tel: 07967 226639 Tel: 07904 398229
Victoria Taylor Gail Gardner Bridal and photographic make-up Wedding hair & make-up
Web: www.victoriataylor.co.uk/site/ Web: http://www.gailgardner.co.uk/
Email: [email protected] Email: [email protected]
Tel: 07912746619 Tel: 01245 420563
Bridal party attire
Best Dress 2 Impress Anthony’s Formal Wear Web: www.bestdress2impress.co.uk Web: www.anthonyformalwear.co.uk
Email: [email protected] Email: [email protected]
Tel: 07850 644600 Tel: 01277 651140
Transport
Elegance Wedding Cars Routemaster Bus Web: www.eleganceweddingcars.co.uk Web: http://routemasterbus.com/default.aspx
Email: [email protected] Tel: 01945773644
Tel: 0208 530 6401
Bars – (mobile)
Banquet Inn Bar Web: http://www.banquetinn.co.uk
Email: [email protected]
Tel: 07940 965563 / 07711 556833
Ever-lasting memories on our promise path
Your wedding is one of the best days of your life, so why not have your own special reminder here
at Gilwell Park. In years to come you can invite friends and family to remember and celebrate with
you, by visiting your brick.
For £250 you will receive a Super Granite Brick personalised entirely for you and your loved one. It
can be personalised with your names, a short quote or even a few words that mean something
special to you both.
Celebrate your special day by adding an extra special touch that will be in everyone’s memory
forever.
About the Promise Path
For over 100 years Scouting has fuelled futures, fired young people’s imaginations and helped shape
the future of society. With our Promise Path Appeal your support will lead young people along their
own best path.
Scouting empowers children and young people, and enables them to achieve their full potential. It
teaches them essential life-skills like leadership, independence, initiative and resilience, and gives
them the gift of life-long friendship. The Promise Path represents our own Promise to provide young
people with new opportunities and a new path to follow.
Your donation could help to fund important training for volunteers, provide disadvantaged
communities with vital grants or help the 55,000 young people on our waiting list experience fun and
adventure. Together we can leave a lasting legacy at Gilwell Park.