Week 2 - Email 1

Rainey Rainey Community ICT Community ICT

ClassesClassesICT – The

Basics

Week 2 - Email 2

Please log onto your computer

Week 2 - Email 3

Week 2Week 2

EmailEmail

Week 2 - Email 4

Lesson ObjectivesLesson Objectives• What is email?

• Email address: The Structure

• Using Microsoft Outlook

• Sending Emails

• Reply to an email

• Forward an email

• Attachments

Week 2 - Email 5

What is Email?What is Email?

• E-mail (electronic mail) is a method of sending messages and attaching files over the Internet.

• E-mail is the Internet’s version of the postal service and a great way to communicate with people.

• The best of e-mail is that you can also send a message with attachments. This means you can send text documents, pictures etc.

Week 2 - Email 6

What is an Email address?What is an Email address?

• An e-mail address identifies a location to which e-mail messages can be delivered

• Email addresses are in the form of: user@domain

• moboyle662@c2kni.net

Week 2 - Email 7

• Everyone has an email address

• user@c2kni.net

• Your email address can be found on the mailing list

Week 2 - Email 8

Email ApplicationEmail Application

• The application used for Email is Microsoft Outlook

• Microsoft Outlook is denoted by the following icon:

Week 2 - Email 9

Exercise

• Can everyone open Microsoft Outlook

Week 2 - Email 10

InboxInbox• What you see now is your inbox

• Inbox is the folder that all your incoming email goes to. When you receive a new email you can find it in there.

• Your email stays in this box until you either delete it, or move it to another folder.

Week 2 - Email 11

Inbox - StructureInbox - Structure

• Demonstration

• Can everyone please look at their inbox and identify the different components

Week 2 - Email 12

Opening email messagesOpening email messages

• Bold messages indicate mail that is not opened

• To open an email you double click (Click twice with the left hand mouse button)

• To close an email you click the X at the top right hand corner of the email window

Week 2 - Email 13

Exercise

• Find the email I have sent you, open this email.

• Read the email and then close it.

Week 2 - Email 14

Sending an EmailSending an Email• Click on the new button at the top

left hand side of the screen

• A new message window will appear

• This is the template for sending a new email

Week 2 - Email 15

Exercise

• Open a new email

Week 2 - Email 16

Sending an EmailSending an Email

• An email message contains the following information:

–Email address of the recipient–Subject title–Message body

• Demonstration of how to send an email

Week 2 - Email 17

Exercise

• Send an email to the person beside you.

• Send an email to me - moboyle662@c2kni.net

Week 2 - Email 18

Replying to an emailReplying to an email

• When someone sends you an email you can reply to their message.

• When replying to an email you do not have to enter the recipients email address.

• Demonstration

Week 2 - Email 19

Exercise

• Reply to the email your colleague has sent to you.

• Reply to the email message I sent you.

Week 2 - Email 20

Forwarding an emailForwarding an email

• To forward an email means to send a copy of an email to someone else.

• This is very useful as you do not have to retype the content of the message.

• Demonstration

Week 2 - Email 21

Exercise

• Forward an email from your inbox to a colleague

Week 2 - Email 22

Sending an attachmentSending an attachment

• An email attachment is a computer file which is sent along with an e-mail message e.g. A document, pictures

• This is very useful way of sending information that is already prepared.

• Demonstration

Week 2 - Email 23

Exercise

• Send an email with an attachment to your colleague

• Your attachment will be a picture of a computer from your user area in the my pictures folder

Week 2 - Email 24

Downloading an Downloading an attachmentattachment

• When an email is received with an attachment it is denoted by a paperclip symbol

• An attachment can either be saved or opened. • It is always advisable to save your attachments to

your user area.

• Demonstration

Week 2 - Email 25

Exercise

• Open the email and attachment your colleague has sent to you.

• Save the attachment to your user area.

Week 2 - Email 26

Deleting an emailDeleting an email

• To delete an email means to remove it from your inbox.

• You need to delete emails from your inbox to ensure it does not get full.

• If your inbox is full you will not receive any incoming mail.

• Demonstration

Week 2 - Email 27

Exercise

• Delete any unwanted emails from your inbox

Week 2 - Email 28

Final Exercise

• Send an email to someone in your class the with an attachment.

• The attachment should be the flower picture from your user area in the my pictures folder.