WEEK 2Introduction to Project Management

Agenda

Wk 1 Review:

◦Treasure Hunt

Review Project Life Cycle

Identify Stakeholders

Phase 1: Initiating

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Further Clarification

PROJECT LIFECYCLE

Processes of Project Management

1. Initiating

2. Planning

3. Executing

4. Controlling & Monitoring

5. Closing

What is the Project Life Cycle?Sequence of phases through

which the project will evolve

Fundamental to the management of projects

Exact wording varies between industries and organization

Basic Project Lifecycle

Initiating

Planning

ExecutingControlling

Closing

Phase 1Initiating

◦Getting commitment to start the project

◦Goals & objectives established◦Teams formed◦Tasks are developed

◦Answers question: What problem is to be solved How will it be solved

Phase 2Planning

◦Figure out how the project will perform

◦Schedules laid out◦Budgets created◦Risks analyzed

◦Answers question: What is the plan? How do we know when we are done?

Phase 3Executing

◦Putting the plan into action

◦Status reports generated

Phase 4Controlling

◦Sometimes referred to as Monitoring

◦Ongoing responsibility to see if the project is going according to the plan

◦Quality levels monitored and maintained

◦Forecasts made and updated

Phase 5Closing

◦Sometimes referred to as Realizing

◦Obtain client sign off

◦Celebrate

PROJECT MANAGEMENT APPROACHES

Project Management Approaches2 Approaches

◦Traditional◦Agile

◦Note: This course will cover the Traditional approach

Traditional ApproachWe can complete the processes in

order of the project life cycle

Works well when we are familiar with the project

Goal and solution are easy to identify

Scope and deliverables are clear

Agile ApproachGoal can be described, however

the solution is not clear

Completed when we don’t know what the solution looks like

Agile ApproachGoes thru iterations to get closer

to and eventually reach the desired outcome

PHASE 1:INITIATING PROJECTS

Initiating Projects

“Initiation is successfully beginning the project to create success in the end. “

Initiatin

g

Planning Execu

tingControlling

Closing

Purpose of Initiation ProcessSet the overall solution direction

Define top-level project objectives

Secure◦Necessary approvals◦Resources

Assign Project Manager

Initiating Projects

Decide on a Project

Project Initiation Check ListComplete the Project Initiation

Check List

Project Definition WorksheetReview together :

◦Wk2_ProjectDefinitionWorksheet ◦Wk2_ProjectChecklist

◦AFTER THE QUIZ

STAKEHOLDERS

Who is a Stakeholder?Includes individuals and

organizations who:

◦Are involved in the project

◦May + or – affect the project◦May exert influence over the project

or results

Project StakeholdersIn groups, take 5 minutes to

come up with a list of project stakeholders for our fictitious class project;

One group member writes the results on the board.

Who May Be a Stakeholder?

◦End users◦External (environmental, technological,

market changes, competitive initiatives)◦Internal◦Upper management◦Suppliers◦Sub contractors◦Team members◦Regulatory agencies◦Sponsors

Working with GroupsGoogle Groups

Google Hangouts

Group Work Contract

Assignments and homework is totally manageable for individual completion

If you wish to work in groups◦Groups can be no larger than 3

members◦I will not deal with group politics

All students must sign up on the wiki

Individual or Group Work

Hybrid / HomeworkRefer to 14 Wk Schedule

Quiz Time