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PARCC
PearsonAccess NEXT
Timeline and Test Structure
PearsonAccessnext
Before Testing
Creating teacher/test proctor accounts,
Setting up Test Sessions
PNP / choosing correct form type
Student Authorization tickets/Student testing tickets
During Testing
Managing test sessions
After Testing
Resources
Overview
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CBT: Computer-Based Test
ELA: English Language Arts
ELA/L: English Language
Arts/Literacy
EOY: End-of-Year
LEA: Local Education Agency
(District)
LTC: LEA Test Coordinator (DAC)
PBA: Performance Based
Assessment
PBT: Paper-Based Test
S&SS: Science and Social Studies
STC: School Test Coordinator
(STC = SAC)
SAC: School Assessment
Coordinator (SAC = STC)
TCM: Test Coordinator Manual
TAM: Test Administrator Manual
TTS: Text-to-Speech
Acronyms
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Administration Overview
PARCC English Language Arts and Mathematics (two windows) Performance Based Assessment (PBA)
End-of-Year Assessment (EOY)
CMAS Science and Social Studies Elementary and Middle School (one window)
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Content Area Grades
English Language Arts 3-11
Mathematics 3-8, three high school assessments
• Integrated/Math I, Integrated/Math II,
Integrated/Math III
Content Area Grades
Science 5 and 8
Social Studies 4 and 7
Spring 2015 Assessment
Calendar
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Assessment Grades Assessment
Windows-CBT
Paper
Based
Window*
PARCC
Performance-
Based Assessment
(PBA)
3-8, High School 3/02/15 to 4/03/15 3/02/15 to
3/13/15
CMAS and CoAlt:
Science and
Social Studies
4 and 7 (Social
Studies)
5 and 8 (Science)
4/13/15 to 5/01/15 NA
PARCC End-of-
Year Assessment
(EOY)
3-8, High School 4/20/15 to 5/15/15 4/20/15 to
5/1/15
*Elementary only: Paper based window only applies when entire grade level is taking
the paper based assessments. Paper based assessments have a two week window.
District Assessment calendar online
PARCC PBA Test
Administration Flowchart
8 Note: This diagram illustrates
grades 6-8.
PARCC EOY Test
Administration Flowchart
Note: This diagram illustrates grade 7 and high school. 9
Spring 2015 Tentative Critical
Dates
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Description
PARCC English
Language Arts and
Mathematics
PBA EOY
Science and
Social Studies
Set up teacher test proctor
accounts Open now Open now Open now
Online test session set-up
begins Open now Open now February 16
Materials scheduled to arrive in
districts* February 23 April 13 March 30
Proctor caching test content
begins (prior to testing) February 23 April 13 March 30
Paper based returns* 03/16-3/18 5/4-5/6 NA
*Paper based returns apply on to elementary schools where entire grade is giving paper.
Colorado Measures of
Academic Success (CMAS)
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PARCC English Language Arts
and Mathematics:
Purple
Science and Social Studies:
Green
Student Testing Ticket Student Authorization Ticket
Unit (Sections within Unit) Section
PearsonAccessnext PearsonAccess Classic
Scratch Paper No Scratch Paper (District decision)
Personal Needs Profile (PNP) for
Accommodations
No PNP: Assign through User
Interface
Spanish Text-to-Speech Available
(Math Only)
Spanish Audio and Spanish Source
Book
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PearsonAccess/PearsonAccessnext
Two PearsonAccess Systems
Science and Social
Studies PearsonAccess
PARCC: English Language
Arts and Mathematics PearsonAccessnext
PearsonAccess
• This training will focus on PearsonAccessnext. • For a refresher on PearsonAccess for Science and Social
Studies, tutorials and guides are located on the Support tab at PearsonAccess.com.
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PearsonAccess
Science and Social Studies
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PearsonAccessnext
PARCC English Language Arts and
Mathematics
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PearsonAccessnext
Home Page
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PearsonAccess Next
Creating user accounts
• User Roles - PearsonAccessnext users must be assigned roles.
• Permissions - Each User Role contains a set of permissions
that determine which tasks a specific User Role can perform
in PearsonAccessnext. Permissions are bundled into User Roles.
• Once a user has a specific role, they can grant that
role to another user account.
User Accounts
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User Roles
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Science and Social
Studies
PearsonAccess
Role (Science & Social
Studies)
PARCC PearsonAccessnext
Role
(PARCC)
School Assessment
Coordinator (SAC) SAC
School Test
Coordinator (STC)
School Test
Coordinator
Test Administrator Test
Administrator Test Administrator Test Administrator
SAC/STC PNP*
*Users with PearsonAccess role will have access to enter students accessibility
and accommodations for the assessment
PearsonAccessnext
Home Page
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SAC’s can create individual staff user accounts within PearsonAccessnext
PARCC: User Interface for
Creating User Accounts
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Create / Edit Users: Allows authorized personnel to view and update existing accounts, as well as create new accounts manually.
PARCC: Create and Edit
User Accounts
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SAC will Create a New User Accounts for teachers and those they want to manage test sessions
PARCC: Creating a New User
Account
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Username =District
email address
End date should be end of
this school year
Think about/Turn and talk
For CMAS, did you create accounts and train teachers to
manage the tests online?
Pros and cons of this?
OR…..
For CMAS did you as the SAC manage all the tests online?
Pros and cons of this?
Will you take the same
approach with PARCC?
Before Testing
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SAC
Steps to Prepare for Computer-based Testing:
Read manuals
Create test sessions
Train Test Administrators on how to manage and monitor Test Sessions in PearsonAccess/PearsonAccessnext.
OR make plan for SAC to manage all sessions and create a communication plan for test administrators to reach you
Ensure that students are assigned to appropriate forms (accommodations and accessibility features) For PARCC this means entering each student’s PNP information
Pre-cache test content. NEW for PARCC!
Establish a school wide testing calendar (will cover more info. in admin/logistics training)
Selected Tasks to Complete
Before Testing
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PARCC and Science and Social Studies:
Prepare to administer accommodated tests, if necessary.
PARCC Refer to audio guidelines that must be used by Human Readers for
ELA and Math.
Schedule practice tests and student tutorials. (Highly Recommended)
Develop a security plan.
Develop a logistics plan.
Develop a building testing schedule
Meet with and plan with Technology staff at your building.
Complete technology setup.
Tasks to Complete
Before Testing Prepare for a Test Administration
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One month before testing (so beginning of Feb):
Review the Test Coordinator Manual/Procedures Manual and
recommended online training modules to prepare for Test Coordinator
responsibilities.
Notify students and parents about the spring state assessments if you
haven't’ already
Plan time for your staff training for test administrators
Tasks to Complete
Before Testing
Prepare for a Test Administration (continued)
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Two weeks before testing:
Finalize the testing schedule.
Finalize the security and logistics plans
Prepare your school chain of custody for sign out/in of
testing/authorization tickets and seal codes
Tasks to Complete
Before Testing
Prepare for a Test Administration (continued)
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At least one week before testing:
Meet with Test Administrators and Proctors to train them.
Receive, document, and store materials.
Setup test sessions in PearsonAcccessnext and PearsonAccess.
Confirm Test Administrator accounts are active
Proctor CacheTests
Print Student Testing/Authorization Tickets and Seal Codes
Two days before testing:
PARCC PBT only – Open sealed test packages.
Provide access to accommodated materials as needed.
Make final preparations, as needed (headphones for PBA ELA).
Tasks to Complete
Before Testing
Prepare for a Test Administration (continued)
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PARCC - Human Reader or Signer
Prior to materials arriving – review and understand the audio guidelines
Review the text-to-speech tutorial so that the audio guidelines are
understood
Two days prior to testing, a TA may have supervised access to the
assessment to determine how to apply the audio guidelines.
The TA must check the materials in and out each day
Science and Social Studies
English and Spanish oral scripts 24 hours prior to testing
Translated oral scripts, including Signed presentation, 5 days prior to
testing
Teacher Notes for braille assessment 24 hours
May verify the correct form has been received upon shipment arrival
Prior Access for
Accommodations
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Student readiness
Student tutorials and practice materials are available
During testing, TAs will not be able to help students with
navigation within TestNav.
Not able to help with how to answer a question.
Not able to show how to go to the next question or the
review screen.
Not able to assist with drag and drop or other technology
enhanced items.
Strongly recommended that students have access and
practice prior to testing.
Student Readiness
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• TestNav 8 Tutorial (~30 minutes)
• Student Tutorials (~30 minutes) • Equation Editor • Text to Speech – available for both ELA/L* and Math • Graphing Calculator • Printable Paper-Based Student Tutorials • Online Student Tutorials
• Sample Items
• Practice Tests (~60 minutes)/ePATs
*ELA/L requires unique accommodation
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Student Readiness
Creating Test sessions
Test sessions
Create/Edit sessions
Create/Edit sessions
Managing sessions
Starting, stopping, resuming tests
Online Testing Management
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Online Testing
Management
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Online Testing
Management
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Online Testing
Management
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Adding new students to Test
sessions
PearsonAccess/PearsonAccessnext Test Sessions
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New students must be added into
PearsonAccess/PearsonAccessnext prior to testing.
IT will do a nightly upload so all new studnets (if in IC) will be
in Pearson the following day
Once new students are in the system, it is the school’s
responsibility to add them to a test session so that they
can test.
Student Registration
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Editing test sessions: add a student
Online Testing
Management
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Choose the session to add the student to
1
2
3
Choose the session name on the left
Add new student to the session
Personal Needs Profile
PNP
Personal Needs Profile
(PNP)
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What is a Personal Needs Profile?
The Personal Needs Profile (PNP) is used to gather information
regarding a student’s testing condition, materials, or accessibility
features and accommodations that are needed to take a PARCC
ELA/L and Math assessment.
PNP is not available for Science and Social Studies assessment.
Personal Needs Profile –
Selecting Students
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• Basic PNP data exists for all students. However, only data for students requiring accessibility features that need to be identified in advance or accommodations need to be submitted into PearsonAccessnext for each administration.
• Any paper based accessibility feature or accommodation which requires
materials to be shipped will need to be requested by DAC. (e.g., Large
Print, Braille with Tactile Graphics, Human Reader or Human Signer for
ELA/L Kits, Paper Test for Online Students, and Spanish Paper
Mathematics Assessments).
Collecting PNP
information
1. Embedded Accessibility features, identified in advance, that
need to be enabled.
2. Embedded Accommodations that need to be enabled.
3. Externally-provided accessibility features, identified in
advance, and accommodations.
What Student Information is
Collected
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1. Students with disabilities: IEP team or 504
2. English learners
3. English learners with disabilities
4. Students without disabilities and who are not English
learners—accessibility features only
Student with PNPs:
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Personal Needs Profile
(PNP)
Frequent Breaks
Separate/Alternate Location
Small Testing Group
Specialized Equipment of
Furniture
Specified Area or Setting
Time of Day
Answer Masking
Color Contrast
Text-to-Speech for
Mathematics
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• Human Reader or Human Signer for
Mathematics
• ASL Video
• Assistive Technology (AT)
Screen Reader Application
• Closed Captioning for ELA/L
• Human Reader or Human Signer for
ELA/L
• Refreshable Braille Display for
ELA/L
• Tactile Graphics
• Text-to-Speech for ELA/L
• Answers Recorded in Test Book
Personal Needs Profile
(PNP) Braille Response
Calculation Device and Mathematics Tools
ELA/L Constructed Response
ELA/L Selected Response or Technology Enhanced Items
Mathematics Response
Monitor Test Response
Word Prediction
General Administration Directions Clarified in the student’s Native Language (by test administrator)
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• General Administration
Directions Read Aloud and
Repeated as Needed in the
student’s Native Language (by
test administrator)
• Mathematics Response – EL
• Translation of the
Mathematics Assessment in
Text-to-Speech
• Translation of the
Mathematics Assessment
Online
• Word to Word Dictionary
(English/Native Language)
• Extended Time
Partner thinking/sharing
PNP’s
Entering PNP information
Search for the student
Check the box next to the student’s name
Choose Task-manage student tests
Manage students screen
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PNP in PearsonAccessnext
Accessibility Features on PNP
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Accommodations in PNP
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EL Accommodations in PNP
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Don’t forget to SAVE!
Success!
Contact PARCC Support for assistance with:
Support
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Accessing resources
Setting up proctor caching
Submitting additional orders
Inquiring about shipments
Managing Personal Needs Profile
Data
Navigating PearsonAccessnext
Navigating the Training Center
Managing Student Registration Data
Setting up test units
Managing user IDs and passwords
Online Support and Resources: http://parcc.pearson.com/support
Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –
Fri.)
Email: [email protected]
Proctor Caching
Choose Sessions
under the Testing tab
Select “Precaching
Test Content” from
the Tasks menu and
click Start
Precaching Content
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Click the Precache button on the Proctor Caching Test
Content screen
Precaching Content
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Your Web Browser is not configured to run Java applet.
Precaching Content
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Precaching is in progress…
Precaching Content
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Proctor Cache - Tests Screen will appear in a second window.
Precaching Content
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Update Cache from the Students in Sessions screen
under the Testing tab.
Precaching Content – Update
Cache
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Click Precache button to initiate the caching process.
Precaching Content – Update
Cache
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Issues during testing
How to resolve and who to contact
Java Security Warnings (Don’t
Block & Run)
You may receive a security warning like this one, when you run TestNav. If you do, select Don't Block. The content is safe.
You will receive a warning like this one. When you do, select Run, otherwise TestNav will not open.
Test session managment
Part of online test management is being able resolve
certain issues during a live testing session
Which issues do you or test administrators resolve and
which do you contact Pearson for?
Error codes
1000’s:
Who resolves: Test Administrator or SAC
How?
Exit the student’s test on the student testing screen
Resume the student’s test in pearsonaccess or pearsonaccess
next
Have the student try to login again
If that doesn’t work:
exit the student test or shut down the computer if not
able to exit
resume test in pearsonaccess or pearsonaccess next
Have the student login using a different computer
Troubleshooting
Error Messages 1001 and
1006
Aggressive content filters
attempt to open and alter
an SRF file before saving it.
Data manipulation corrupts
the SRF and invalidates it
from future use.
APS helpdesk or Pearson Help 888-493-
9888
2000s and 3000s - application errors-restart
If unsuccesful, contact Pearson Help Desk
4000s - not currently used
5000s - authentication errors – Check that all cables, hubs and power sources are securely connected
Resume student test.
Have student login again.
If unsuccessful, contact the APS Service Desk at x28203 or Pearson Help Desk
6000s - program state and related network communication errors.
Check that all cables, hubs and power sources are securely connected
Resume student test.
Have student login again.
If unsuccessful, contact the APS Service Desk at x28203 or Pearson Help Desk.
APS helpdesk or Pearson Help 888-493-
9888
7000s - Program navigation and related network
communication errors
Check that all cables, hubs and power sources are
securely connected
Resume student test.
Have student login again.
If unsuccessful, contact the APS Service Desk at
x28203 or Pearson Help Desk.
APS helpdesk or Pearson 888-493-9888
8000s - Pearson server communication errors
Check that all cables, hubs and power sources are
securely connected
Resume student test.
Have student login again.
Exceptions:
8028 and 8029 – Contact your site tech to run the Java script
from the T drive to install the recommended Java.
If unsuccessful, contact the APS Service Desk at x28203
or Pearson Help Desk.
Contact Pearson 888-493-9888
9000s – Login Credential errors
Check that student entered the correct user name and password.
Login in again.
If unable to resolve contact Pearson Help Desk at 888-493-9888.
Exceptions:
9025 - Student has submitted test in error. Contact Pearson.
9029 - Student tries to login before session has been started or may have incorrect login credentials. Contact SAC and login again.
9053 – Resume test.
9054 – Resume test.
9055 – Proctor must check student status and resume if necessary
9090 through 9097 Contact Pearson.
Printing authorizations and seal
codes
SECURE MATERIALS
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Science and Social Studies Seal Codes
• Only three seal codes will be used for each assessment
• Cross off the last six seal codes to avoid confusion
PARCC ELA and Math Seal Codes
Student test tickets/Authorization tickets
After Testing
Tasks to Complete After Each
Unit/Session of Testing
Computer Based Testing – After Testing
The day of testing:
• Collect materials (Testing/Authorization Tickets, scratch paper, seal
codes, etc.).
• Ensure students have logged out of TestNav.
• Return materials to STC/SAC using chain-of-custody form.
• Securely destroy Seal Codes
Paper Based Testing – After Testing
The day of testing:
• Collect materials (Test Booklets, scratch paper, etc).
• Ensure names are on Test Booklets.
• Return materials to STC using chain-of-custody form.
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Final Day: Tasks to
Complete After Testing
Computer Based Testing – Final Day After Testing The final day of testing:
• Collect materials (Testing/Authorization Tickets, scratch paper, seal codes, etc.).
• Ensure Student Tests have been submitted/completed.
• Ensure Test Sessions have been stopped.
• Purge the cached test content.
• Securely destroy materials listed on page 56 of TCM.
• School or District
Paper Based Testing – Final Day After Testing
The day of testing:
• Collect materials (test booklets, scratch paper, etc).
• Ensure labels are affixed or data grids are complete.
• Securely destroy materials listed on page 56 of TCM.
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Students who were absent or not tested (did not access
any part of the test):
Paper Based Testing: Return test materials
Mark not tested reason in PearsonAccessnext
Computer Based Testing: DO NOT mark test complete
Mark not tested reason in PearsonAccessnext
Specific directions about this process will be forthcoming.
PARCC:
Non-Tested Students
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Keep Test Coordinator Manual and Test Administrators
Manuals between PBA and EOY.
Manuals are only sent to districts with PBA materials.
Manuals Reminder
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Tasks to Complete
After Testing
After Testing (continued)
One week after the final Unit/Section:
• Organize and return test materials.
‒ Identify transcribed and damaged test materials as “Do Not Score.”
• Destroy/shred scratch paper and used Mathematics Reference Sheets.
• Must return used scratch paper for Science & Social Studies in secure
return envelopes.
• Keep records for three years.
Within the final week of testing:
• Will get additional information from the state regarding end of testing
window close out procedures such as Marking invalidations and
accommodations
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Contact PARCC Support for assistance with:
Support
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Accessing resources
Setting up proctor caching
Submitting additional orders
Inquiring about shipments
Managing Personal Needs Profile
Data
Navigating PearsonAccessnext
Navigating the Training Center
Managing Student Registration Data
Setting up test units
Managing user IDs and passwords
Online Support and Resources: http://parcc.pearson.com/support
Call Toll Free: 1-888-493-9888 (5:00 am – 7:00 pm CT, Mon. –
Fri.)
Email: [email protected]
Support
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Specific State Policies regarding PARCC Accommodations
Assessment Administration/logistics
Unusual circumstances on test days
Violations of test security/Misadministrations
Kimberly Terry 303-340-0861 or ext. 28335
Contact your District Assessment Coordinator for assistance with: