Welcome

WELCOME

Kathy Peters

Director of Corporate RelationsASTRO

AGENDA

Overview of Virtual Platformo Rooms

o Main Navigation Bar

o Chat Features

Booth Featureso Content Screens

o Call to Action Signs

Booth Specification Worksheet

Important Dates

OVERVIEW OF VIRTUAL PLATFORM

Michele Donohue

Director of MeetingsASTRO

MAIN LOBBY

OUTSIDE

CONVENTION CENTER

EXHIBIT HALL

T.J. EICHLER

THEATRE

SCIENCE CENTER

POSTER HALL

INNOVATION HUB

PRODUCT SHOWCASE

NETWORKING LOUNGE

BREAKOUT

#1BREAKOUT #2

ASTRO

ATRIUM

ASTRO RESOURCE

CENTER

ZEN DEN

Virtual Platform Map

Main Navigation Bar

MAIN LOBBY

T.J. EICHLER THEATRE

EXHIBIT HALL

SCIENCE CENTER

ASTRO RESOURCE

CENTER

NETWORKING LOUNGE

ATTENDEES CHAT BRIEFCASE

The Contact Card

ATTENDEE CARD

Name

Title

Organization

INFO/REPRESENTATIVE CARD

One-to-one Chat

Email Booth Representative

LinkedIn Profile (if available)

On the Attendee Card, you will also be able to

view number of booth visits, which booth rep

attendee chatted with and take notes.

Chat Features

Public Chat

One-to-one Private Chat

Group Chat

Booth Representative Chat

Chats can be

translated into six

languages:

o French

o Spanish

o Chinese

o Japanese

o Portuguese

o Korean

Public Chat

The Public Chat is visible by everyone who visits your booth.

General broadcasting messages to all who visit your booth

Starting conversations

Calls for action such as participate in a product demo, complete a

survey, etc.

Product demo discussions

Meet and greet after video presentations

You do have the option to turn off the Public Chat feature.

One-to-One Private Chat

One-to-one private chats allow for one-to-

one attendee communication within your

booth.

Develop relationships with attendees

Provide personalized attention

Collect additional information about

attendees who visit your booth

Attendees can contact exhibitors via email

outside of Exhibit Hall hours and during on

demand periods.

Group Chat

An attendee or exhibitor may invite

others to the same chat conversation.

There is a maximum of 10

simultaneous Group Chats at the

same time.

Booth Representative Chat

To coordinate activities within your booth, representatives within your

booth can chat with each other via the Booth Representative Chat.

Additional Information

www.astro.org/resourcecent

er

Visit the Booth Data Center in the Exhibitor Resource Center for

additional information on chat, data analytics, booth specifications

and more.

QUESTIONS?

BOOTH FEATURES

Susan Del Castillo

Senior Meetings ManagerASTRO

Booth Features and Booth Maps

o Company Logo (A)

o Content Screens (B)

o Company Description (C)

o Social Media Links (D)

o Call to Action (E)

Booth Features

Company Logo (A)o PNG File Typeo 180 X 100

Company Description (C)o Texto 240 Characters

Social Media Links (D)o Linkso Any platforms not included will not have the icon displayed

Content Screens

o Maximum of five content materials permitted per screen.

o Background of each screen can be created with your company’s branding and design.

Content Screens

The background of each screen can be created with your company’s branding and design.

o PNG or JPG file type

o 110 X 70

o Can be different for each screen within your booth

Content Screens

o When attendees click on a content screen, a pop-up window will display in the booth to show the five content pieces.

o Attendees can view, download, link to or save to their briefcase to view at a later time.

Content Screens

A maximum of five content materials are permitted per screen.

Accepted Formats for Content Screens

Audio MP3, WAV

Video Upload* MOV, MP4, MPG, WMV

Video Embed Supported embedded video players via iFrame

Links HTTPS content links (can open in new tab or display in virtual platform with iFrame)

Documents PDF, JPG, PNG

*See Booth Rendering document for further details on the video upload specifications.

Content Screens

Video Upload vs. Video Embed

o Video Upload: file supplied via the Booth Data Center submission site with the specifications listed in the booth rendering document

o Video Embed: link to a video platform website such as YouTube or Vimeo

Call to Action Signs

• Link to one item for the duration of the event.

• Link can be to any of the following file types:o Audio

o Link within Window (iFrame)

o Link in New Browser

o Email Address

o Downloadable Document

Call to Action Signs

Call to Action Sign Options

o Request Demo

o Take a Survey

o Request Information

o Call Me

o Chat with Us

o Newsletter Signup

o Product Demo

o Industry Satellite Symposium

o Industry-Expert Theater

QUESTIONS?

BOOTH DATA WORKSHEET

Susan Del Castillo

Senior Meetings ManagerASTRO

Booth Specification Worksheet: Tab 1

1

This is often your company name: <Enter Booth Name Here>

• 80 characters max

2

Company Logo <Enter Logo File Name Here>

• Size: 180 x 100; File Type: PNG

3

Brief summary of your company, what they will find in the booth, etc. <Enter Booth Description Here>

• 240 characters max

BOOTH LOGO SCREEN

IMAGE (Image A)

BOOTH DESCRIPTION

(Image C)

BOOTH NAME

Booth Specification Worksheet: Tab 1

4SOCIAL MEDIA

LINKS (Image D)

Icons in your booth to click through to your social media sites <Enter Facebook URL Here>

<Enter Twitter URL Here>

<Enter Instagram URL Here>

<Enter LinkedIn URL Here>

5

• Indicate "Yes" or "No" within the text field for your public chat. "Yes" - the

public chat feature will be available. "No" - the public chat feature will be

disabled.

<Enter Yes or No Here>

6

Call to Action signs can only link to one item and may not be updated

during the event.Drop down list to select text

• Select the text to appear on your Call to Action sign via the drop down list. Drop down list to select file type.

• Indicate type of file for content.

• Please provide HTML link, email address or PDF file name if required. <Enter HTML, email address or PDF file name here if required.>

CALL TO ACTION SIGN

(Image E)

Exhibitors may select to disable the public chat feature within their booth.

PUBLIC CHAT FEATURE

Booth Specification Worksheet: Tab 2

Content Screen Details

o Content Screen Label

o Content Screen Background

o Public Facing Content Title

o Content Description

o Content File Type

o Content File Name/URL

Content Screen Details: Content Screen Label

Content Screen Details: Content Screen Label

Content Screen Label (As you approach 80 charcters the cell will

turn RED)

Example: Our Products

Enter Content Screen B1

Label Here

Content Screen Details: Screen Background

Each screen background can be created with your company’s branding and design.

o PNG or JPG File Type

o 110 X 70

o Can be different for each screen within your booth

Content Screen Details: Screen Background

Public Facing Content Title (As you approach 80 charcters the cell will turn RED)

Character

Count

(80 max)

Content Description (As you approach 500 charcters the cell will turn RED)

Character Count

(500 max)Content File Type Content File Name/URL

(Provide full file name or full URL)

The Virtual Experience Platform 32 Datasheet 9 Downloadable 6connex_datasheet.pdf

Content Screen Background (110 x 70 PNG or

JPG)

Content Screen Details: Public Facing Content Title

Public Facing Content Title (As you approach 80 charcters the cell will turn RED)

The Virtual Experience Platform

Content Screen Background (110 x 70 PNG or

JPG)

Enter Content Title 1 Here

Enter Content Title 2 Here

Enter Content Title 3 Here

Enter Content Title 4 Here

Enter Content Title 5 Here

Content Screen Details: Public Facing Content Title

Content Screen Details: Content Description

Content Description (As you approach 500 charcters the cell will turn RED)

Datasheet

Enter Content Description 1 Here

Enter Content Description 2 Here

Enter Content Description 3 Here

Enter Content Description 4 Here

Enter Content Description 5 Here

Content Screen Details: Content Description

Content Screen Details: Content File Type

A dropdown list will provide the options to select from:

o Audio

o Video upload

o Video from embed code

o Link within window

o Link in new browser tab

o Downloadable

Content File Type

Downloadable

Content Screen Details: File Name/URL

Content File Name/URL (Provide full file name or full URL)

6connex_datasheet.pdf

Booth Specification Worksheet: Tab 2

Important Tips for Your Content Screens

Each Content Screen has its own section on the worksheet on tab two. Be sure to properly

group your items for one screen by section.

Reference the booth specification document to confirm the location of each content screen.

The label on the booth specification document will match the label on tab two of the

worksheet.

Don’t forget to include the correct name of the file you are uploading under “Content File

Name/URL”. This is how we will find the correct files.

If you have questions – please ask!

Next Steps

• Early next week, each exhibitor contact will receive an email from exhibits@projection.com.

• The email will contain a unique link and a default password to the Booth Data Center submission site.

• Once you click on the link, you will be asked to create a new password.

• The Booth Data Center submission site is a file management system, which allows you to upload all files into your folder.

• Files to upload include:

Booth Specification Worksheet

Company Logo (Item A on the Booth Map)

Background Image for your content screen(s)

All files for your content screens that are not HTML

Call to Action Sign document, if necessary (Item E on the Booth Map)

Booth Data Center Submission Site

QUESTIONS?

IMPORTANT DATES

Michele Donohue

Director of MeetingsASTRO

Important Dates

August 17

o Listing Deadline for inclusion in Digital Exhibitor Directory

September 4

o Booth Design/Rendering for Level 6 and Custom Exhibitors Due

September 10

o Exhibitor Registration Opens

September 11

o All Booth Content Materials Due

Mid October

o Review Booth on Virtual Platform

o Booth Representative Training on Virtual Platform Features

o Booth Contact Training on Booth Admin Dashboard

Friday, October 23 - Thursday, October 29

o Exhibit Hall open from 10:00 a.m. – 5:00 p.m. Eastern time daily

Saturday, October 24 – Wednesday, October 28

o Scientific and Educational Sessions take place

Thursday, October 29 – Monday, November 30

o On Demand event continues through Monday, November 30

Important Dates

Exhibitor Resource Center

www.astro.org/resourcecenter

Conference Planner

www.astro.org/conferenceplanner

MyASTROApp

Download on iPhone/iPad

or Android

Additional Resources

QUESTIONS?

THANKS YOUFOR YOUR SUPPORT