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Welcome and Updates What’s New Enterprise Vehicles Driver Eligibility Fleet Forum – Jan 13, 2009
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Welcome and UpdatesWhat’s NewEnterprise VehiclesDriver Eligibility
Fleet Forum – Jan 13, 2009
Welcome and Updates
Margaret Chambers
Budget Cuts
– 105,000 mile life cycle•Unless right size or energy efficient
– Reduction in car wash $ amount– Withdrawal of variable rate change for
increased fuel costs– Withdrawal of shortened life cycle for
trucks– Reduced Take Home Vehicles?
Simplification of Rate Matrix Change
ProcessOnline–Two separate reports•Rate Matrix Change
–Only list vehicles that change
•Utilization
View Rate Matrix go to fleet.utah.gov, then Reports
Rate Matrix Table
Rate Matrix Report (only vehicles impacted by a
rate change) go to fleet.utah.gov, then Reports, then Fleet
Secured Reports, then scroll down to Fleet Compliance reports
Simplification of Rate Matrix Change Process
*** Green shading: Low-use vehicles
*** Yellow shading: Vehicles in
service less than 6 months
*** Red shading: Vehicles driven
on an average less than 652
miles/month (light duty only)
Simplification of Rate Matrix Change Process
*** Green shading: Low-use vehicles
*** Yellow shading: Vehicles in
service less than 6 months
*** Red shading: Vehicles driven
on an average less than 652
miles/month (light duty only)
Utilization Detail Report go to fleet.utah.gov, then Reports, then Fleet
Secured Reports, then scroll down to Fleet Compliance reports
In the past, spreadsheets were sent to Fleet Managers, now
they are available through Fleet Secured Web Reports
Utilization
• Utilization Categories by Job use
State of Colorado Example
State of Colorado Example
State of Colorado Example
GRAMA Request
Expansion Justification
• Rule Changes will be presented to MVRC
Energy Efficiency Q2 FY09
Scott Bingham
Telematics Data
Telematics/GPS
• GPS– Just one part of data
available from Telematics
• Emissions critical data
• Speed• Locations• Idle Time
• Odd Hours• Stop History• History of
Vehicle Travel• Weekend Travel• Boundary
Exceptions
Telematics Reports Online
• Speed in Excess of 80 mph• Idle Times
– Daily– Weekly
• Odd Hours
Excessive Speed Report
• Speed in excess of 80 mph– Vehicle #– Date and Time of Excess Speed– Actual speed vehicle reports– Location of incident
Idle Time Report
• Report Begin and End Date
• Start and Ending Mileage
• Distance Traveled
• Idle Percent and Hours
• Drive Hours• Operational
Hours
Odd Hours Report
• Beginning and End Date of Report
• Start and Stop Locations
Telematics Frontier
• Speed by Street• Aggressive Driving
– Starts, Turns, Stops, etc.
• Mentoring/Coaching of Driver behavior
DFO Reports Online
• Cost Efficiency– HB 110
• Vehicle Level Reports– Gascard Fueling
History– Miles Per Gallon– Vehicle Detail
• Fleet Detail Reports– Cost Per Mile– Fleet at a Glance– Outstanding Recalls– PM’s due– Vehicle Listing
(including Low Use)– Zero Miles
DFO Reports Online• Fuel
– Active Gascards– Alternative Fuel Use– Fuel Usage by Type
• Exceptions Reports– Gascard Multiple
Transaction Report– Utilization
• Misc. Reports– Contacts– Driver’s License
Expiration– ELCID Lookup– Operator Report
Driver EligibilityEnterprise Vehicles
Sam Lee
Effective Date of the Rule
See the rule at the following link: http://www.rules.utah.gov/publicat/code/r027/r027-007.htm
• December 1, 2008
Accidents and Driver Eligibility
• Three preventable accidents in three years– Used to be three in five years
• The agency “Accident Review Committee” has the final accident status determination of “preventable” vs. “non-preventable”
Driver’s License Points
•Update…– The following language will be
removed from the current rule:(d) The authorized driver has 150 or more points
on his or her Utah driver's license record.
Four or more moving violations in 12 months
• Rolling 12 months• “Clean slate” for
current state driver’s as of the effective date of the rule– December 1, 2008
Driver Eligibility Board Hearing
• 2 week notice for the driver• Supervisor is invited• Driver’s agency is represented• Driver is able to answer
questions and make comments• The hearing is private (not open
to the public)
Hiring New Employees
• Effective Date of the Rule– December 1, 2008
• Look back three years for new employees• Requesting personal Motor Vehicle
Records (MVR) during the interview process
Why the Change?
• Identify high risk drivers• Reduce accidents• Reduce liability• Fair process across agencies
Enterprise Reminders• Gascards
– A gascard is issued with each reservation– Please ensure the gascard comes back with the packet– Make sure the vehicle is always full of fuel as you drive off
the Enterprise lot and that you return it full.• Remember to deny Enterprise Insurance• Treat Accidents the same as State Vehicles• Enterprise can pick you up within a specified distance• An Operator ID is required
Reservation Form Link• Reservations for Enterprise vehicles must be made through our web page• The following link will bring you to the daily pool page:
http://fleet.utah.gov/dailypool/index.html
Reservation Form Link
Capitol Hill Pool Location• Opened December 9,
2008• Why?
– Travel Time to the Downtown Branch
– Use of Public Transportation
• This location is for Capitol Hill employees only
Vehicle Utilization
• More Enterprise Branch Locations…?
• Could you create a mini pool at your own agency location?
