Welcome
Future Estate Works Program Brief
Charles MangionDEWPO
Agenda
• Estate Works Program Overview
• Program Priorities
• Discussion
• Next Actions
Future Estate Works Program Brief
EMOSEstate Maintenance & Operational Services
• Managed by DEPU
• Programmed maintenance
• Responsive maintenance
• Minor Workplace Adjustments
• Managed by DEWPO
• EWP Projects as requested• Limited design• Low complexity• Low value
EWPEstate Works Program
• Managed by DEWPO
• Estate maintenance project works
• Refurbishments, compliance works, equipment replacement
• Minor New Works <$500K
• Sponsor Funded Works
• Coordinated by NPS (Cushman & Wakefield)
• Delivered by PDS (Augility and Aurecon)
FIPFacilities & Infrastructure
Program
• Managed by EP & CFI Branch
• Maintenance and sponsor funded works exceeding $15m
• End of life replacement of whole facility
• End of life replacement of infrastructure
• New Capability Works > $500k
E&IG Estate Programs
E&IG Operating Model – Estate Maintenance
E&IG Zone/Region• Base Support
• Estate Management & Planning
– Estate Planning– Land Management
– Estate Management
– Safety, Risk and Compliance
E&IG National Functions
Infrastructure Division• Estate Planning (EP Br)• Capital Works Delivery (CFI Br)
• Environment and Engineering Policy (EE Br)
• Property Leasing (PS Br)
Service Delivery Division• Estate Works Program (DEWPO)
• Estate Upkeep (DEPU)• Estate Appraisal (DEPU)
• Land Management (DEEESD)
• Training Area Management (DOTAM)
E&IG Operating Model – Estate Maintenance
Program Management• Directorate of Estate Works Program Office (DEWPO)• National Program Services (NPS) Cushman & Wakefield
• Program Development• Program Management
Project Delivery
EMOS Delivery• Qld – Spotless• NNSW – Brookfield• SNSW - Spotless• Vic, Tas – Broadspectrum• SA, WA, NT – Broadspectrum
Project Delivery Services (PDS) • Augility and Aurecon
• Stakeholder engagement• Industry engagement
EIR Lifecycle
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
2019 EIR Submission Close Earliest possible release subject to relative risk
Base Briefs Base Briefs
Base Reviews Base Reviews
1st Tranche Data prep post close 1st Tranche Data prep post close
Region briefs Region briefs
2nd Tranche Region data review 2nd Tranche Region data
Nat Review Nat Review
Nat Data review Nat Data
3rd Tranche BPF prep 3rd Tranche BPF prep
BPF BPF
Proj
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EIR Preparation and Submission
Submitted EIR Administration
TO DATE…
Monthly distribution of developing program Feb – June
• Base reviews
• New bids closed 10 May 2019
• Program Balancing end July
• Region Review list distributed
Future Estate Works Program Brief
Some Initial Feedback on the Program Submissions to date
• Submission Timelines– EIR Surge in last days / weeks before deadline– Quality of Estimates and Risk Assessments
Suffers (estimates low, risks overstated)
• How EWP Adjusts– Projects may be knocked out or descoped– Requirements may be passed over to Estate
Planning
• Key Takeaways– Engage early and stay engaged or miss out.
• To view proposed Estate Works Program for 2020, 2021 and 2022
• To finalise all regional feedback by COB 2 August 2019
• National Review version to be distributed 16 August 2019
• National Review comments required by 13 September 2019
• National Review Meeting scheduled for 16 October 2019
• Business Partnering Forum meeting scheduled for 6 November 2019
Future Estate Works Program Brief
Aim
What Happens After that?
Project Releases:• Mindful that much work is already in the Program at various stages of
delivery, new projects are released in three tranches per year in accordance with budget availability.
• There is a degree of overprogramming (up to 40%) to cater for unexpected delays as well as opportunity funding if it becomes available
• Release programming is a balance between ensuring budget is spend and that projects are delivered in a timely manner
Estate Works Project Lifecycle
Release date
M1
M2
M3
M4
M5
M6
M7
M8
M9
M10
M11
M12
M13
M14
M15
M16
M17
M18
M19
M20
M21
M22
M23
M24
M25
M26
M27
M28
M29
M30
M31
M32
Prac
tical
com
plet
ion
Release
Scope & Feasibility
Design
Tender and Contracting
Delivery to Practical Completion
Year 1 Year 2 Year 3
One Estate Initiative
National Program Services
Craig RobilliardMark Pepper
Regional EWP Brief
Overall Estate Works Program Process
Unit involvement
Requirements Program Review & Approval
Initiate Project Scope & Feasibility
Design Works Commissioning
EIR New Works Publish future program Group works into projects
Stakeholder engagement
Compliance requirements
PWC Notification Estate Data
EIR Maintenance Works Deconflict requirements with Estate Upkeep and
FIP
Determine Release Schedule
Confirm Scope Technical requirements
Market tender Transition to service
Strategic Impacts Validate costs, risk priority on existing bids
Project Brief Confirm Schedule Design review IPP requirements Operationalise
Estate Profile Criticality, Remaining
Life
Base Review Release to Aurecon, Augility,
EMOS
Confirm CostIf over $500K new
works update EIR for FIP
Confirm Cost Contract EMOS/Base Services Contracts
Estate AppraisalBase Engineering
Assessments (BEAP)
Region Review Removed scope is resubmitted or
cancelled
Confirm CostIf over $500K new
works update EIR for FIP
Site Constraints
Fire Safety SurveysHazardous Areas
Structural ReportsBushfire & Heritage
National Review Project Variation as required
Project Variation as required
Site Works
Confirm delivery program
(EWP or FIP)
BPF Endorsement Prepare tender EMOS Project Support
Sponsor Funded Works Project Variation as required
Estate Investment Requirement (EIR) Processing
Funding Estate Works Program Facilities & Infrastructure Program (Capital)
Sustainment• Refurbishments• End of life replacement• Improved efficiency• Base infrastructure
E&IG Mid life refurbishmentsCompliance works
End of life replacement facility elements<$15M
End of life replacement of facilitiesBuilding consolidation works
Base wide infrastructure workstypically >$5M
New Capability• Fitness for purpose• Increase capacity• New facility
E&IG New/Enhanced capability<$500K
Sponsor New/Enhanced capability<$15M
New/Enhanced capability
Annual Program Development Cycle
Development of EIR bids Year round
Estate Appraisal recommendations Year round
Program Development Status Report on DEQMS February, March, April, May, June
Base Review of EWP bids March - May 2019
Close date for completed and reviewed EIRs for 2020, 2021, 2022 10 May 2019
Future Estate Works Program Briefs
First pass programming works & budgets
June 2019
Regional Review July/August 2019
Groups & Services Review September 2019
National Review Meeting October 2019
Combined BPF Endorsement November 2019
Group works into projectsRelease projects Feb, May, AugustScope and feasibility studies
January – June 2020
Estate Risk
• Hurt statement• E&IG Estate Risk
• DEQMS Guidance - defines Consequence & Likelihood circumstances
• Based on ISO 55000
• Estate Risk• Capability
• Environment & Heritage
• Financial Efficiency
• Legislative Compliance
• Occupational Health
• Reputation
• Delivery of Services (E&IG)
• Security
Prioritise Bids With Available Funds
• Prioritisation
• Sort by Estate Risk Very High High Medium Low
• Feedback - remove, bring forward, delay
• Building works in same release to minimise occupant impact.
• Budget allocation follows the risk
First Pass Balancing Works To Budgets
First Pass Balancing Works To Budgets
Regional Distribution
2019 Releases $552M
Draft Forward Program 2020$580M
First Pass Balancing to budget- NSW
First Pass Balancing to budget - ACT
First Pass Balancing To Budget – SE Zone
First Pass Balancing Works To Budgets – SA
First Pass Balancing Works To Budgets – WA
First Pass Balancing Works To Budgets – NT
First Pass Balancing Works To Budgets – SQld
First Pass Balancing Works To Budgets – NQld
Future Program Summary NSW
Proposed Year of ReleaseBase Support Area 2020 2021 2022 FutureFleet Base East For Endorsement $1.0M $3.4M $49.7M
Endorsed $3.5M $3.8M $4.9MLiverpool Military Area For Endorsement $4.0M $27.1M $17.5M $146.7M
Endorsed $2.9M $16.1M $3.5MRichmond For Endorsement $0.9M $25.6M $40.4M $172.9M
Endorsed $10.2M $9.4M $15.6MShoalhaven For Endorsement $25.7M $23.3M $19.7M $90.2M
Endorsed $5.2M $18.6M $6.0MSingleton Military Area For Endorsement $35.7M $0.8M $3.5M $92.2M
Endorsed $16.9M $4.5M $3.8MSydney City and Metro Army For Endorsement $0.9M $0.5M $2.2M $124.9M
Endorsed $2.3M $0.9M $0.1MSydney Maritime Establishments For Endorsement $2.8M $17.5M
Endorsed $0.3M $0.5MWilliamtown For Endorsement $1.2M $7.5M $9.1M $58.7M
Endorsed $0.4M $9.2M $5.4MNSW Total $110.1M $148.9M $138.0M $752.7M
Future Program Summary ACT
Proposed Year of Release
Base Support Area 2020 2021 2022 Future
Brindabella Park For Endorsement $0.4M $6.5M
Endorsed $0.1M
Campbell Park For Endorsement $0.1M $14.0M
Endorsed $0.1M
Canberra Training Bases For Endorsement $3.0M $3.8M $7.5M $130.4M
Endorsed $2.1M $0.6M $3.2M
Harman For Endorsement $0.1M $1.1M $24.3M
Endorsed $0.1M
Russell For Endorsement $0.2M $4.3M $87.1M
Endorsed $0.1M
ACT Total $5.3M $5.2M $16.4M $262.3M
Future Program Summary SE Zone
Proposed Year of ReleaseBase Support Area 2020 2021 2022 FutureCerberus For Endorsement $20.3M $23.6M $0.9M $53.6M
Endorsed $8.9M $17.5M $3.5MDSTG Victoria For Endorsement $0.1M $0.9M $50.7M
Endorsed $1.7M $4.7M $4.3MDSTG For Endorsement $2.5M $1.0M $13.3M
Endorsed $1.4M $0.9MPuckapunyal For Endorsement $7.2M $5.8M $22.1M $115.9M
Endorsed $45.0M $26.5M $50.5MTasmania For Endorsement $0.7M $2.7M $0.7M $19.8M
Endorsed $0.9M $3.0M $0.1MVictoria Barracks Melbourne For Endorsement $0.4M $1.0M $46.4M
Endorsed $55.6M $7.7MWatsonia For Endorsement $0.8M $4.6M $3.2M $106.9M
Endorsed $5.3M $3.6M $4.8MWilliams For Endorsement $0.2M $8.5M $97.0M
Endorsed $0.8M $0.7M $2.4MAlbury Wodonga Military Area For Endorsement $11.9M $5.5M $2.6M $101.8M
Endorsed $3.7M $9.4M $1.2MKapooka Military Area For Endorsement $20.6M $2.5M $32.0M $36.4M
Endorsed $3.7M $6.2M $1.3MRAAF Base Wagga For Endorsement $11.0M $34.6M $21.5M
Endorsed $0.1M $9.8M $0.7MSE Zone Total $133.4M $196.5M $184.1M $663.3M
Future Program Summary SA
Proposed Year of ReleaseProperty 2020 2021 2022 FutureWoomera For Endorsement $6.6M $6.6M $0.1M $58.4M
Endorsed $4.6M $1.3MDSTG Edinburgh For Endorsement $2.1M $31.7M
Endorsed $0.1M $1.2M $0.3MRAAF Edinburgh For Endorsement $0.5M $1.5M $3.6M $88.8M
Endorsed $0.1M $12.1M $4.4MEdinburgh Parks For Endorsement $0.6M
Endorsed $1.9MCultana For Endorsement $46.4M $0.3M $1.4M
Endorsed $20.5M $14.5MEl Alamein Port Augusta For Endorsement $0.6M $0.4M $8.8M
Endorsed $0.4MWoodside Barracks For Endorsement $0.1M $2.9M
Endorsed $0.2MMurray Bridge TA For Endorsement $1.4M
Endorsed $0.1MPort Lincoln Depot For Endorsement $1.0M
Endorsed $0.1MTS Flinders Port Lincoln For Endorsement $0.3M $0.0M
Endorsed $0.2MPort Wakefield For Endorsement $0.4M $4.4M $0.3M $4.3M
Endorsed $8.7M $1.0M $0.5MWhyalla MUD For Endorsement $0.7M $0.0M
Endorsed $0.5MMt Everard For Endorsement $0.0M
Endorsed $0.3MHarts Range For Endorsement $2.9M
Endorsed $0.8MSA Total $88.9M $44.9M $14.9M $202.4M
Future Program Summary NT
Proposed Year of Release
Base Support Area 2020 2021 2022 Future
Berrimah For Endorsement $0.1M $0.1M $11.4M
Endorsed $7.0M
Darwin For Endorsement $0.5M $6.5M $68.1M
Endorsed $1.6M $2.3M $4.3M
Larrakeyah For Endorsement $1.0M $56.1M $8.3M $66.1M
Endorsed $11.5M $19.2M $1.9M
Robertson For Endorsement $16.1M $5.9M $2.4M $173.4M
Endorsed $1.4M $2.6M $5.2M
Tindal For Endorsement $31.1M $2.8M $5.1M $84.9M
Endorsed $33.9M $17.3M $1.5M
NT Total $96.6M $106.7M $42.2M $403.9M
Future Program Summary NQld
Proposed Year of Release
Base Support Area 2020 2021 2022 Future
Cairns For Endorsement $4.4M $0.3M $0.2M $18.9M
Endorsed $0.2M
Townsville North For Endorsement $5.8M $2.0M $1.0M $91.6M
Endorsed $9.1M $2.4M
Townsville South For Endorsement $26.7M $10.6M $5.3M $301.3M
Endorsed $25.1M $5.8M $5.7M
NQld Total $71.2M $18.7M $14.7M $411.8M
Future Program Summary SQld
Proposed Year of Release
Base Support Area 2020 2021 2022 Future
Amberley For Endorsement $0.0M $1.4M $16.5M $84.7M
Endorsed $1.5M $1.7M $6.3M
Brisbane For Endorsement $0.3M $0.1M $0.8M $132.4M
Endorsed $0.0M $0.4M $2.7M
Canungra For Endorsement $0.0M $1.8M $2.9M $54.4M
Endorsed $0.9M $0.0M $1.3M
Darling Downs For Endorsement $10.1M $13.4M $5.9M $79.0M
Endorsed $2.8M $22.8M $8.9M
SQld Total $15.6M $41.7M $45.3M $350.4M
Future Program Summary WAProposed Year of Release
Property 2020 2021 2022 FutureHMAS Stirling For Endorsement $18.7M $1.0M $10.1M $71.8M
Endorsed $2.0MAAFC Albany For Endorsement $0.2M $2.4MANC TS Kybra - Esperance For Endorsement $0.1M $0.5MBindoon Military Training Area For Endorsement $3.3M $0.1M $9.1M
Endorsed $0.2MBunbury Training Depot For Endorsement $1.0M $1.6MCarnarvon Training Depot For Endorsement $0.5M $2.7MCoolilup Rifle Range For Endorsement $0.2M $0.6MGeraldton Training Depot For Endorsement $0.3M $0.5M $0.9MIrwin Barracks - Karrakatta For Endorsement $1.0M $10.1M $57.0M
Endorsed $0.2MJoondalup Training Depot For Endorsement $0.1M $0.0MKalgoorlie Training Depot For Endorsement $0.3M $0.0MTaylor Barracks Karratha For Endorsement $0.6M $1.8MLancelin Training Area For Endorsement $0.3M $2.2MNortham Training Camp For Endorsement $0.4M $2.3M $2.3M
Endorsed $0.1MPalmer Barracks Guildford For Endorsement $0.5M $2.5MPilbara Depot - Newman For Endorsement $1.8M $0.0MPilbara Depot Tom Price For Endorsement $1.8M $0.0MPort Hedland Training Depot For Endorsement $0.9M $2.1M
Endorsed $0.9MPreston Point Training Depot For Endorsement $0.6M $0.2MSatellite Comms Station - Geraldton For Endorsement $1.5M $4.3M
Endorsed $0.3MSwanbourne - Campbell Barracks For Endorsement $1.3M $3.8M $14.1M
Endorsed $0.3M $0.9MRAAF Pearce For Endorsement $0.5M $0.2M $73.3M
Endorsed $0.5MRAAF Curtin For Endorsement $4.3M $0.1M
Endorsed $1.3MRAAF Learmonth For Endorsement $29.2M $4.2M
Endorsed $1.5MWA Total $57.2M $14.3M $34.0M $253.8M
Forward Program Priorities
Forward Program Priorities SE Zone
Forward Program Priorities ACT
Forward Program Priorities NSW
Forward Program Priorities WA
Forward Program Priorities SQld
Forward Program Priorities NQld
Forward Program Priorities SA
Forward Program Priorities NT
Review Program
• EIR’s Challenges
• Works Delayed By Budget Constraints
• End of Life Replacements
Regional Review
EIRs Challenges
• Location of works
• Appropriate sign off
• Hurt statement – word picture
• Returned to sender
• Timeliness of submissions
New Requirements
EIR’s Received - National
New Requirements
EIR’s Received - South East Zone (Vic, Riverina, Tas)
New Requirements
EIR’s Received - ACT
New Requirements
EIR’s Received NSW
New Requirements
EIR’s Received WA
New Requirements
EIR’s Received South Qld
New Requirements
EIR’s Received North Qld
New Requirements
EIR’s Received SA
New Requirements
EIR’s Received NT
Regional Review
SQLD Review For FIP
Building Replacement
End of Life Refurbishment
Infrastructure Replacement
New Works > $500K
Amberley $1.0MCanungra $0.1M $1.0MDarling Downs $1.2MTotal $0.1M $3.2M
Requested Year to 2022
Regional Review
NQLD Review For FIP
Building Replacement
End of Life Refurbishment
Infrastructure Replacement
New Works > $500K
Cairns $1.6MTownsville North $4.7MTownsville South $0.3M $16.2MTotal $1.9M $20.9M
Requested Year to 2022
Regional Review
NSW Review For FIP
Building Replacement
End of Life Refurbishment
Infrastructure Replacement
New Works > $500K
Fleet Base East $1.9M $5.8MLiverpool Military Area $1.7M $1.3M $4.7M $2.1MRichmond $0.3M $3.0MShoalhaven $1.4M $0.3MSingleton Military Area $2.6M $0.9M $0.2MSydney City and Metro Army $1.2MSydney Maritime Establishments $1.0MWilliamtown $3.3M $0.1M $0.0M $0.3MTotal $10.7M $5.0M $13.8M $2.6M
Requested Year to 2022
Regional Review
SE Zone Review For FIP
Building Replacement
End of Life Refurbishment
Infrastructure Replacement
New Works > $500K
Cerberus $1.1M $4.8MDSTG Victoria $2.4MEast Sale $6.9MPuckapunyal $0.7M $2.8M $0.6MVictoria Barracks Melbourne $0.9MWatsonia $0.4M $0.1MWilliams $0.3M $0.6M $4.5MAlbury Wodonga Military AreaKapooka Military Area $0.1M $16.7M $2.3MRAAF Base Wagga $0.1M $6.2MTotal $8.5M $22.3M $20.8M
Requested Year to 2022
Regional Review
SA Review For FIP
Building Replacement
End of Life Refurbishment
Infrastructure Replacement
New Works > $500K
Edinburgh Defence Precinct $8.8M $5.9M $0.6M
Metro Adelaide and Regional Sites $0.9M $0.5M
Total $9.6M $6.4M $0.0M $0.6M
Requested Year to 2022
Regional Review
WA Review For FIP
Requested Year to 2022
Building Replacement
End of Life Refurbishment
Infrastructure Replacement
New Works > $500K
Fleet Base West $0.3M $1.4M $2.2M
Metro Perth and Regional Sites $4.9M $0.9M
Pearce $0.7M $2.6M $28.0M
Total $5.8M $3.9M $31.1M
Regional Review
NT Review For FIP
Building Replacement
End of Life Refurbishment
Infrastructure Replacement
New Works > $500K
Berrimah $2.6M $0.1MDarwin $5.6MLarrakeyah $0.7MRobertson $0.6M $1.6M $1.4MTindal $0.3M $0.7M $14.1MTotal $3.4M $8.7M $15.5M
Requested Year to 2022
Regional Review
ACT Review For FIP
Building Replacement
End of Life Refurbishment
Infrastructure Replacement
New Works > $500K
Brindabella Park $0.5MCanberra Training Bases $20.8M
Total $21.2MRequested Year to 2022
Your Review
• Works on your site
• Your sponsorship
• Risk priority
• Validation
• Proposed year of release
Review Comments
Filter by:PropertyEstate IdEstate NamePrimary UserProgram Theme…
Review / Confirm BidsReview Action: • No Longer Required – already done• For 2020 Release• For 2021 Release• For 2022 Release• Budget Review – provide details for updated budget• Delay – it can wait• Scope – comments on nature of works• Alternate Delivery – still required, but not through EWP
How do I find my work?
All works held for EWP project consideration (including Estate Appraisal) are available in Objective from the DEQMS website.
http://intranet.defence.gov.au/EstateManagement/
How do I find my work?
Submit Your Review
• Take copy from Objective
• Record your Review in review columns
• Comments by 24 July 2019
• Send to NPS mailbox [email protected]
+ copy to [email protected]
• Next Step - National Review
Sustainment Delivered – SQld
Sustainment Delivered – NQld
Sustainment Delivered – NSW
Sustainment Delivered – SE Zone
Sustainment Delivered – SA
Sustainment Delivered – WA
Sustainment Delivered – NT
Sustainment Delivered – ACT
Annual Program Development Cycle
Development of EIR bids Year round
Estate Appraisal recommendations Year round
Program Development Status Report on DEQMS February, March, April, May, June
Base Review of EWP bids March - May 2019
Close date for completed and reviewed EIRs for 2020, 2021, 2022 10 May 2019
Future Estate Works Program Briefs June 2019
Regional Review of first pass programming works & budgets July/August 2019
Groups & Services Review September 2019
National Review Meeting October 2019
Combined BPF Endorsement November 2019
Group works into projectsRelease projects Feb, May, AugustScope and feasibility studies
January – June 2020
Submit Your Review
• Take copy from Objective
• Record your Review in review columns
• Send to NPS mailbox
[email protected] + copy to
• Comments by 24 July 2019
• Next Step - National Review
Regional Review
Thankyou