WELCOMENew Faculty Orientation 08.23.2013 RPT

Patricia Kucker, Associate Dean for Faculty Affairs & Curriculum, College of Design, Architecture, Art and Planning

Melanie T. Cushion, PhD, Professor, Associate Chair for Research, Department of Internal Medicine, College of Medicine

Jason Heikenfeld, PhD, Dept. Electrical Engineering and Computer Systems, College of Engineering

New Faculty Orientation 08.23.2013 RPT

Patricia Kucker, RA, Associate Professor of Architecture

Associate Dean for Faculty Affairs & Curriculum, College of Design, Architecture, Art and Planning

Manage RPT process across the CollegeMentor faculty Agent for the Dean’s review

New Faculty Orientation 08.23.2013 RPT

New Faculty Orientation 08.23.2013 RPT

New Faculty Orientation 08.23.2013 RPT

New Faculty Orientation 08.23.2013 RPT

New Faculty Orientation 08.23.2013 RPT

Melanie T. Cushion, PhD, Professor Associate Chair for Research, Department of Internal Medicine College of Medicine

Senior Associate Dean for Research, College of Medicine

New Faculty Orientation 08.23.2013 RPT

Three Missions of the COM

• Education

• Research

• Patient Care

– Refer to workload document and departmental schedule for ranges of efforts in each mission

Faculty stats in the COM

Faculty

Tenure/Tenure Track 419

Clinical Track 970

Research Track 198

Field Service Track 35

Educator Track 5

Total Full-Time Faculty 1,627

Faculty in the College of Medicine

“Basic Scientists”- Ph.D.s:•Members of the AAUP Bargaining Unit•Emphasis is predominantly on success in research endeavors

– Tenure Track (7 years;10 years?)– Research Track- non tenure- “team research”– Educator (Qualified) (tenure not an option)– Field Service (teaching; support of research or patient care)– Adjunct (teaching, research, service on a part time basis)

A few things to keep in mind as you begin

People you should get to know• Department Chair and division chiefs

• Full professors within your department and division

• Colleagues with whom a research collaboration is possible

• Colleagues who have a good understanding of any health and safety risks associated with your research

• Administrators and business administrators– Institutional memory and key contacts

• Organizational charts of the College and University

Promotion and Tenure Requirementshttp://med.uc.edu/FacultyAffairs/Appointments.aspx

• Record of Action form- basic info with position you are seeking• Department Director’s recommendation letter and signature on RoA• Department APT Committee Chair’s recommendation• Curriculum vitae• Letters of recommendation

– 3 for Instructor to Assistant– 3 external and 3 internal for Asst. to Associate; Associate to Professor and Tenure Review– Clinical, Educator, Field Service, Adjunct, Volunteer and Secondary Tracks- 3 from

individuals who can assess activities• Letter of appointment• Copies of all annual evaluations • Personal Statement• Documentation of excellence and effectiveness in teaching/and

or mentoring

Develop a 5 year plan

• Sit down and write a 5 year plan

• Prepare an experimental schedule for Year 1

• Learn to LOVE Gantt Charts

Year 1• Set up your lab ASAP

– Try to remodel, order equipment, hire techs before you arrive• Learn the COM ground rules for tenure• Ask for a faculty mentor if you are not assigned one

– Need someone who will help wade through office politics and advise regarding the byzantine academic world

– Scientific mentor as well• Get to work

– Write up your post doc research if pending– Plan experimental schedule – Apply for small internal and external grants

• Accept committee responsibilities, but avoid becoming bogged down– “death by committee”

Year 2• Publish the research you did in your first year

• Apply to NIH, DOD etc for small grants (R03, R21, AHA)– HAVE YOUR COLLEAGUES READ YOUR

GRANTS

• Apply the “Rule of 3”

• Consider leadership/management course

Year 3- Reappointment time!

• Check with mentors that you are on the right course

• Get departmental checklist for dossier information

• Resubmit R21 etc Submit R01– Apply for internal funding, small external

grants, explore Pharma

Years 4, 5 and 6• You should begin to be recognized in your field for your research

– If not, discuss with mentor, dept. chair for steps towards visibility (e.g. suggestion session on your subspecialty at a national meeting

• Funding

– If you don’t have it, this is a danger

– Keep this as your #1 priority

• Teaching is limited at COM

– Participate in ongoing courses as part of a team

– Offer to organize a grad school course

• Review manuscripts

• Take on departmental and university committee memberships

• Build your networks within UC and externally

• Sit on Study sections

• Write book or reviews

• MAKE A TIMELINE OF IMPORTANT DATES for the ARPT Process– Provide sufficient prep time (e.g.letters of recommendation turn around)– Be aware of your responsibilities for dossier components

To Improve Promotion and Success

DOCUMENTS YOU WILL NEED

• Curriculum vitae/ Annual evaluation–Desktop; enter on the fly, both sources–eProfessional; (some Colleges do and some don’t)

–THE RULE OF 3• Activities “count” in 3 different ways, e.g. write a grant, use the Introduction

for a review; manuscript, lecture slides (avoid self-plagiarism though)• Join a committee; write a policy (product) that you can claim; identify collaborators or

important administrative faculty

–STANDARDIZED FORMAT

• http://med.uc.edu/FacultyAffairs/Policies.aspx

To Improve Promotion and Succes

• Letters of recommendation– Begin cultivating peers and upper level faculty who are nationally and internationally

recognized EARLY (don’t be shy!)

• International and national conferences, colloquia, workshops etc

• Create a social scientific network to bounce ideas, ask questions, recommend as reviewers

– Most will be happy to help as they too have needed such letters and understand the importance of networking

– Flattery usually works

• Annual evaluations – Update “on the fly” to avoid trying to remember all your accomplishments the day before it

is due

– Use the time to set realistic goals and assess progress

– Update 3-5 year plan based on attainment (or not) of goals

– Ask for help

– Don’t forget professional development

• Personal Statement– Use to highlight accomplishments, e.g. research grants, awards

– Re-iterate how you have “hit” the requirements for promotion/tenure/reappointment

– Provide future plans for the upcoming year (s)

– Document leadership or other professional training

• Documentation of excellence and effectiveness in teaching and/or mentoring– Teaching evaluations standard forms; if not, plan surveys for your students to document teaching

effectiveness

– Subsequent placement of graduate students

– Early career faculty should describe their mentoring program

– Mid- and senior faculty should list mentees, workshops, seminars devoted to mentoring and successes or learning objectives satisfied of the various programs

– Identify leadership in charge of mentoring in your department and

volunteer for training and participation

Right to Appeal

• Faculty have the right to write a letter rebutting the Departmental Committee or Department Chair’s recommendation

• Entered into the dossier as a formal document

• AAUP representation

Jason Heikenfeld, PhD, Associate ProfessorDept. Electrical Engineering and Computer SystemsCollege of Engineering

New Faculty Orientation 08.23.2013 RPT

QUESTIONSNew Faculty Orientation 08.23.2013 RPT

Thank you!New Faculty Orientation 08.23.2013 RPT