Welcome

Teacher Student Data Link (TSDL)

Workshop

November 17, 2010

House Keeping Items

Restrooms

Lunch◦Heavenly Ham◦On Your Own Subway Quizinos

Suggested Ground Rules Fully participateListen and show respectSet electronic devices to mute/vibrateLaptop screens downNo irrelevant side conversationsBe specific and give examplesKeep to the pointAccept that constructive disagreements are okayWork to create decisions the team can support

AgendaNovember 10 – Middle School Teams at the ISD 8:30 –

3:00November 12 – Elementary Teams at the ISD 8:30 – 3:00November 17 – High School Teams at the ISD 8:30 – 3:00

8:30 – 11:30 Overview and history of Teacher Student Data Link

Grid of current Courses and Teachers in PowerSchool

Cross Walking of all Data Elements

11:30 – 12:30 Lunch on your own

IF NEED BE:12:30 – 3:00 Continue working on Cross Walking of data

Discuss timelines Open Discussion

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Teacher-Student Data Link(TSDL)

Information known as of October 27, 2010

America Competes Act(Federal Act) Data is required for connecting teachers and students

Meets the requirements of the American Reinvestment and Recovery Act (ARRA)

Further substantiates state legislation in the State School Aid Act

Provides states the capacity to evaluate teachers based on student growth measures

Combines teacher and student data with achievement data

Supports Regional Data Initiatives in order to improve student achievement

America Competes Act(Federal Act)Requires a teacher identifier system

Works together with Registry of Educational Personnel (REP) Personal Identification Code (PIC)

Requires a teacher student link New functionality within Michigan Student Data

System (MSDS)

Requires student level transcript information including:

Course completed Grades earned

And much more is required under this Federal Law……….

TSDL Proposed Data Elements Subject Area Code Course Identifier Code Local Course ID Local Course Section Number Local Course Title Course Type Academic Year Term Type - REMOVED (11/10)

Credits Granted Course Grade Completion Status Teacher PIC Virtual Delivery District Certified Teacher Role

*Some of these data elements may or may not be required for your building and grade levels

Known Information for 2010-2011 Districts will need to complete the following:

Set up district work groups (i.e. counselor, principal, secretary) - CompletedCross walk Master Schedules to Subject Areas in the federal SCED manual Cross walk Master Schedules to Course Identification Codes in SCEDSet up Course TypesSet up Cross Walk of Grades according to data type acceptedDouble check credit values on classesSet up students standing of completion status in classesSet up All Teachers in REP with Appropriate Subjects Taught for validation purposesPut Teacher PIC Number in for all Students SchedulesSet up Virtual Delivery and District Certified Teacher Roles for Virtual Learning CoursesElementary Buildings will need to build/update their Master Schedule and Enrollments in PowerSchoolAttend trainings offered by both State and the JCISD as neededFirst reporting period of information will begin June, 2011Certification of the report to be completed by August 31, 2011. RECOMMENDATION is to have this file uploaded to MSDS prior July 31 and prior to roll over for the next school year.

NOTE: PowerSchool will be updated by the vendor to Reflect Needed Field Areas and Descriptions

Questions asked with known answers:

Elementary Classes and Grades – Yes they will be reported – Classes/grade levels only - Completion status reported as completed/passed, completed/failed, or withdrawn codesSpecial Education Reporting - Torrant, CFI and EI Classrooms only. Grades will be proficient/non proficient.Co-Teaching – Report both teachers if they have input towards final grades *Unknown in PowerschoolDual Enrollment – Post secondary information does not get reportedVirtual Courses/Seat Time Waivers - New virtual reporting fields have been addedCTE Courses/Teachers/Grades – Will be reported in CETIS and MSDS, *More info to come.Summer School – Needs to be reported for the current school year, September to AugustREP Timelines for Assigning PIC Numbers – Looking at adding a search component beginning 12/1/2010. This should be ready to go.How to Cross Walk Final Grades in to a Common Data Type – Grades only required with courses beginning with subject codes of 01-22. High school and Middle required and Elementary optional.Do we Merge with E-Transcripts/Docufide – Does Not replace Docufide as that is the primary method used to connect to the post-secondary'sData Quality Check for both MSDS & REPConnection of MSDS Reporting to Teacher EvaluationTimelines of Reporting – One time each school year and certification by the end of August

There are still MANY more questions to be asked and answered………If we don’t have answers to your questions today – we will take them back to the state workgroup or to Powerschool and get them!

Data RequirementsSubject Areas – This is a 2 digit code representing

the subject area for the course in which the student is participating. From the SCED table for secondary level courses, from the state assigned list for elementary level courses.

Must be valid NCES Codes for grades 9-12 & 14; codes 01-22

Must be a list of state course codes for K-5; codes 90-99

Must be valid NCES course or state course codes for grades 6-8; codes 01-22, 90-99

If Subject Area Code = 01-22, then Final Grade is Required

If Subject Area Code = 01-22, then Credit Granted is Required

Data RequirementsCourse Identifier Code – This 3 digit course

identifier code is for the course in which the student is participating. From the SCED table for secondary level courses, from the state assigned list for elementary level courses.

Must be valid NCES Course ID when the Subject Area Code reported = 01-22

Must be a list of State Course ID’s when the Subject Area = 90-99

Data RequirementsLocal Course ID – The course identification code

assigned by the educating entity. The purpose is to allow the district to send student record updates for specific courses. (i.e. interim grade followed by final grade).

Local Course Section Number – The course section number assigned by the educating entity.

Local Course Title – The course name assigned by the educating entity.

Data RequirementsCourse Type – The code best representing the level

and rigor of the instruction provided throughout the reported course.

Valid Codes:

01 – Regular (Default)

02 – Honors

03 – Pre-Advanced (course in prep to AP program)

04 – Advanced Placement

05 – International Baccalaureate

06 – Non Applicable

07 – Dual Enrollment and Middle College

00 – Other

*Codes 02-05 to be submitted by students reported in grades 9-12

Data RequirementsAcademic Year – The academic year in which the student

last attended the course (e.g. 2004-2005).

Term Type – The time frame established by the educating entity for the instructional cycle during which the course is provided.

Valid Codes:0827 – Full School Year

0834 – Intersession

0835 – Long Session

0832 – Mini Session

9999 – Other

0830 – Quarter

0831 – Quinmester

0828 – Semester

0833 – Summer Term

0829 – Trimester

0837 – Twelve Month

Term Type has Been Removed

Data Requirements

Credits Granted – The amount of credits granted to the student in Carnegie units for the course or a section of a course (eg., 1.0, .50, etc)

Required when Subject Area Code = 01-22 Must be 0.00 when Completion Status = AU (Audit)

Are we having fun yet

•Data RequirementsCourse Grade – The grade the student

received for completing the course.

Course Grade Valid Codes:A CR Credit GivenB I IncompleteC N Needs ImprovementD NCR No Credit GivenE NP Not ProficientF P Proficient

S SatisfactoryU Unsatisfactory

The state is considering the additional grades that each district uses and this course table may be modified.

Required when subject area code = 01-22 Final Grade Code “I” is valid for all Course Identifier

Codes If a student did not receive a grade for the course, the

course and student information is not required to be submitted

Data RequirementsCompletion Status – The students standing for

this course when the student is no longer a participant.

Valid Codes:AU – Audit

TO – Tested Out

OE – Ongoing Enrolled

CP – Completed/Passed

CF – Completed/Failed

WE – Withdrawn/Exited

WF – Withdrawn/Failed

WP – Withdrawn/Passed

Must not be “OE” when District Exit Status <> 19

Data RequirementsTeacher ID – The Personnel Identification Code (PIC),

as assigned in the Registry of Educational Personnel (REP), for each teacher responsible for some or all of the instruction of this course.

Must be a Valid PIC. The PIC will be validated to the REP to ensure that the PIC exists. Additional checks will be done post-collection to analyze the relationship of the PIC to the reporting entity.

At least one PIC per student with the exceptions of Early Childhood, Adult Education, Home Schooled, Non Public School Students or Course Type = 07, Dual Enrollment/Early Middle College.

REP will be modified to provide a PIC lookup feature outside of normal collection windows. This will be available to REP authorized users ONLY.

The teacher responsible for the teacher outcomes should be reported and you can report multiple teachers for one Course.

Data RequirementsVirtual Delivery – A Yes/No field indicating whether

the student is receiving instruction via a virtual delivery method. This method could be virtual learning, E2020, distance learning, computer-based or internet courses provided at the school.

District Certified Teacher Role – The method by which the district teacher is involved in delivering the instruction for a course being delivered via a Virtual Delivery Method.

Valid Codes:

1 – Teacher of Record

2 – Mentor Teacher

Required MSDS Components and Characteristics to be ReportedSubmitting Entity

Entity Type Code, Entity Code

Personal CoreUIC, Last Name, First Name, Middle Name, Date of Birth, Multiple Birth Order, Gender

Entity DemographicsISD Code, District Number, School Number, Student ID, Grade, Enrollment Date,

Enrollment Type,

Exit Status, Exit Date, Date of Count, Student Residency, Ten/30 Day Rule

Personal DemographicsResident Number, Street Address, City, State, Zip Code, Ethnicity, Phone Number

Student CourseAll the TSDL Fields we already discussed earlier

Homeless DemographicsHomeless, Unaccompanied Youth

Collection StrategyThe TSDL Collection will be an annual collection. It will open on May 1 to enable districts to begin early reporting and remain open until August 31 so that summer course information can be included in the collection.

The MSDS collection will allow multiple files to be uploaded prior to certification. This will allow districts to upload graduates prior to exiting from the local system, as well as, allow districts with school year roll-over issues to upload their files and continue online.

NOTE: Districts will need to set up assignment of who/whom will be responsible for the uploading and certification of this report since the timelines run during the summer months and most staff will be gone. (MSDS person/Superintendent/other)

As we begin working on TSDL

•Be meticulous about your data•Be sure you understand what needs to be reported in each data field•Ensure data quality•Be sure to include all personnel that needs to know of the TSDL requirements•Remember – this is a work in progress

Questions

Don’t be afraid to ask

No question is a dumb question

For Secondary Classes – Cross walking your Master Schedule to the SCED begins with the 2 digit Subject Areas

English Language and Literature (secondary) 01Mathematics (secondary) 02Life and Physical Sciences (secondary) 03Social Sciences and History (secondary) 04Fine and Performing Arts (secondary) 05Foreign Language and Literature (secondary) 06Religious Education and Theology (secondary) 07Physical, Health, and Safety Education (secondary) 08Military Science (secondary) 09Computer and Information Sciences (secondary) 10Communications and Audio/Visual Technology (secondary) 11Business and Marketing (secondary) 12Manufacturing (secondary) 13Health Care Sciences (secondary) 14Public, Protective, and Government Service (secondary) 15Hospitality and Tourism (secondary) 16Architecture and Construction (secondary) 17Agriculture, Food, and Natural Resources (secondary) 18Human Services (secondary) 19Transportation, Distribution and Logistics (secondary) 20Engineering and Technology (secondary) 21Miscellaneous (secondary) 22

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The two digit Subject codes are followed by a 3 digit Course Identifier Number. Match closest to the Course Descriptions as possible.

Example:Subject Area 01: English Language and Literature (secondary)

Comprehensive Language Arts01001 English/Language Arts I (9th grade)English/Language Arts I (9th grade) courses build upon students’ prior knowledge of grammar,vocabulary, word usage, and the mechanics of writing and usually include the four aspects of languageuse: reading, writing, speaking, and listening. Typically, these courses introduce and define variousgenres of literature, with writing exercises often linked to reading selections.

01002 English/Language Arts II (10th grade)English/Language Arts II (10th grade) courses usually offer a balanced focus on compositionand literature. Typically, students learn about the alternate aims and audiences of written compositionsby writing persuasive, critical, and creative multi-paragraph essays and compositions. Through the studyof various genres of literature, students can improve their reading rate and comprehension and developthe skills to determine the author’s intent and theme and to recognize the techniques used by the authorto deliver his or her message.

01003 English/Language Arts III (11th grade)English/Language Arts III (11th grade) courses continue to develop students’ writing skills,emphasizing clear, logical writing patterns, word choice, and usage, as students write essays and beginto learn the techniques of writing research papers. Students continue to read works of literature, whichoften form the backbone of the writing assignments. Literary conventions and stylistic devices mayreceive greater emphasis than in previous courses.

01004 English/Language Arts IV (12th grade)English/Language Arts IV (12th grade) courses blend composition and literature into a cohesivewhole as students write critical and comparative analyses of selected literature, continuing to developtheir language arts skills. Typically, students primarily write multi-paragraph essays, but they may alsowrite one or more major research papers.

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Codes for students in Kindergarten through Eighth Grade

90 Computer and Information Sciences Academic subject area related to computer or information

sciences91 English Language and Literature

Academic subject area related to English language and literature92 Mathematics

Academic subject area related to mathematics93 Life and Physical Sciences

Academic subject area related to life or physical science94 Social Sciences and History

Academic subject area related to social science or history95 Fine and Performing Arts

Academic subject area related to the fine or performing arts96 Foreign Language and Literature

Academic subject area related to foreign language and literature98 Physical, Health and Safety Education

Academic subject area related to physical, health or safety education99 Miscellaneous – elementary level

Academic subject area taught at the elementary school level, not represented in any other category

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The two digit Subject Codes are followed by a 3 digit Course Identifier Number

This is the grade level of the Course NOT of the student

000 Kindergarten

001 First Grade

002 Second Grade

003 Third Grade

004 Fourth Grade

005 Fifth Grade

006 Sixth Grade

007 Seventh Grade

008 Eighth Grade

* Students in grades six through eight may be reported with either elementary or secondary level courses

Work on Cross Walking of data and complete the data fields

Enter data in the Powerschool Grid

Create building plans for moving forward

What’s Next: If you have not finished cross walking your data continue working on completing the chart and having it ready to import into Powerschool – before the next meeting

Scott and Kathy will Continue to meet with the State Teacher Student Data Link Group Monthly

Updates will be brought back to this Group and all School Personnel that is Involved

Set up local district trainings/meetings as needed

Chad will continue working with PowerSchool support to get the program ready for data inputting and reporting

ISD Contact Information

Chad Cole – chad.cole@jcisd.org

Scott Koziol – scott.koziol@jcisd.org

Kathy Ott – kathy.ott@jcisd.org

Thank you!!