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REGULAR MEETING OF THE

BARTLESVILLE CITY COUNCIL City Hall, Council Chambers

401 S. Johnstone Avenue Bartlesville, Oklahoma 74003 Monday, December 2, 2013 Immediately Following the

Bartlesville Municipal Authority Meet beginning at 7 p.m.

Mayor Tom Gorman

(918) 338-4282

AGENDA

1. Call to order the business meeting of the Bartlesville City Council by Mayor Gorman.

2. Roll Call and Establishment of a Quorum.

3. Citizens to be heard.

4. City Council Announcements and Proclamations. • Arbor Day November 2, 2013 • Grand Opening of The Johnstone Building December 7, 2013 • 5th Annual Bartlesville TubaChristmas December 15, 2013

5. Authorities, Boards, Commissions and Committee Openings

• One opening on the Bartlesville Library Trust Authority • One opening on the Hazard Mitigation Planning Committee-Ward 3 • One opening on the Park Board • One opening on the Street and Traffic Committee

6. Consent Docket

a. Approval of Minutes

i. Regular Meeting Minutes of November 4, 2013 ii. Special Meeting Minutes of November 11, 2013

b. Appointments and Reappointments to Authorities, Boards, Commission and Committees

i. Appointment of Eldred L. Traxson to fill an unexpired term on the Bartlesville Adult Center Trust Authority at the recommendation of Mayor Gorman.

ii. Appointment of Patrick Johnson to fill an unexpired term on the Bartlesville Development Authority at the recommendation of Mayor Gorman.

iii. Reappointment of Rick Loyd to an additional three-year term on the Bartlesville Community Center Trust Authority at the recommendation of Mr. Copeland.

c. Approval of Contract i. Between KSL Dirtworks, LLC and the City of Bartlesville for the reconstruction of infields on two

softball fields at Artunoff Softball Complex per construction documents in the amount of $47,170.00.

d. Approval of Financials i. Interim Financials for three months ended September 30, 2013.

7. Discuss and take action to award Bid 2013-2014-019 for 1 ¼ ton 4x4 Cab & Chassis for the Wastewater

Maintenance Department. Presented by Mr. McGrew.

8. Discuss and take action to award Bid 2013-2014-020 for Two ½ ton Regular Cab Pickups for Water Distribution Department. Presented by Mr. McGrew.

9. Discuss and take action to adopt an ordinance amending Chapter 5, Article II, Section 5-22 of the

Bartlesville Municipal Code pertaining to licensing requirement for electrical, plumbing, and mechanical contractors and journeymen operating within the Bartlesville City Limits, more specifically eliminating the requirement for the registration of journeymen. Presented by Lisa R. Beeman, Director of Community Development.

10. Discuss and take action approve the purchase of park property at 1350 SE Silver Lake Road in the amount of $25,000. Presented by Lisa R. Beeman, Interim Park and Recreation Director.

11. New Business.

12. City Manager and Staff Reports.

13. City Council Comments and Inquiries.

14. Adjournment. The Agenda was received and filed in the Office of the City Clerk and posted in prominent public view at City Hall at 5 p.m. on Wednesday, November 27, 2013.

/s/ Elaine Banes Michael Bailey, City Clerk by Elaine Banes, Deputy City Clerk Administrative Director/CFO

All discussion items are subject to possible action by the City Council. Agenda items requiring a public hearing as required by law will be so noted. The City Council may at their discretion change the order of the business agenda items. City of Bartlesville encourages participation from all its citizens. If participation at any public meeting is not possible due to a disability, notification to the City Clerk at least one working day prior to the scheduled meeting is encouraged to make the necessary accommodations. The City may waive this rule if signing is not the necessary accommodation.

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Whereas, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of tree; and

Whereas, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska; and Whereas, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling costs, moderate the temperature, clean the air, produce oxygen, and provide habitat for wildlife; and Whereas, trees in our city increase property values, enhance the economic vitality of business areas, and beautify our community; and Whereas, trees, wherever they are planted, are a source of joy and spiritual renewal; and Whereas, Bartlesville has been recognized as a Tree City USA by the National Arbor Day Foundation and desires to continue its tree-planting practices. Therefore, The City Council of the City of Bartlesville, do hereby proclaim November 2, 2013 as Arbor Day in the City of Bartlesville and urge all citizens to support efforts to protect trees and woodlands and to support our city’s urban forestry program. Further, we urge all citizens to plant trees to gladden the hearts and promote the well-being of present and future generations.

IN WITNESS WHEREOF, we hereunto set our hands and caused the Official Seal of the City of Bartlesville, Oklahoma, to be affixed this 2nd day of December, in the year of our Lord two thousand and thirteen.

__________________________

Ted Lockin, Ward 1 and Vice Mayor

__________________________ Mike McGrew, Ward 2

__________________________ Tom Gorman, Ward 3 and Mayor

___________________________ Eddie Mason, Ward 4

__________________________ Dale Copeland, Ward 5


Whereas, in the early morning hours of Monday, August 31, 2009, the 99-year old building located at 100 SW Frank Phillips Boulevard, formerly known for many years as the May Brothers Building, and historically known as the Johnstone Building, fell victim to arson and was heavily damaged by a massive fire; and Whereas, this three-story building, originally constructed in 1910, is an anchor to the Downtown Bartlesville Central Business District and its continued presence at its cornerstone location on Johnstone Avenue and Frank Phillips Boulevard, was important to the community and vital to the redevelopment of Downtown Bartlesville and it’s historic district; and Whereas, the Clyde Sare family purchased this iconic Chicago School style brick structure in January of 2010, now called The Johnstone-Sare Building, together with the adjacent 1904 building, now called The 1904 Crystal, to save the legendary structures from demolition and to preserve these building treasures for future generations ; and Whereas, the Sare family has invested heavily and with considerable risk, without the aid of State or Federal public tax dollars or tax credits, in the extensive restructuring of these buildings to re-energize them as a significant focal site in the downtown Bartlesville setting and to uphold the community’s effort to revitalize the downtown central business district; and Whereas, the Sare family’s commitment to the restoration of these very important buildings is an exceptionally rare gift to the community of Bartlesville and one which has sparked renewed interest in Downtown Bartlesville and rekindled public attention to its nascent revitalization. THEREFORE, the City Council of the City of Bartlesville, does hereby recognize 2013 as the 103rd anniversary of The Johnstone-Sare Building and the 109th anniversary of The 1904 Crystal; and recognizes and expresses its deep gratitude to the Sare Family for their extraordinary commitment to the restoration of The Johnstone-Sare Building and The 1904 Crystal; and hereby proclaims Saturday, December 7, 2013 at as the official grand opening of The Johnstone-Sare Building, to be commemorated by a special Holiday Lighting Ceremony; and encourages the citizens of Bartlesville to participate in this special observance. IN WITNESS WHEREOF, we hereunto set our hands and caused the Official Seal of the City of Bartlesville, Oklahoma, to be affixed this 2nd day of December, in the year of our Lord two thousand and thirteen.

__________________________


__________________________ Mike McGrew, Ward 2

__________________________

Tom Gorman, Ward 3 and Mayor

___________________________ Eddie Mason, Ward 4

__________________________ _

Dale Copeland, Ward 5


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Whereas, TubaChristmas concerts as conceived in 1974 by renowned tubist Harvey G. Phillips have become an annual holiday tradition in cities throughout the world; and Whereas, TubaChristmas brings together tuba and euphonium players of all ages to present public concerts of traditional Christmas carols acknowledging their proud musical heritage; and Whereas, TubaChristmas honors all great tuba and euphonium players through the legendary artist/teacher William J. Bell, born Christmas Day, 1902 and pays tribute to all composers who have given solo and ensemble literature to these grand and deserving instruments through American composer Alec Wilder, who contributed his arrangements of Christmas carols to TubaChristmas and who died on Christmas Eve 1980; and Whereas, TubaChristmas concerts are presented free for the enjoyment of the public audience; and Whereas, TubaChristmas Coordinators Amitia and Alex Claussen has brought this unique holiday event, conducted by Mr. Claussen, to our fair city. THEREFORE, the Bartlesville City Council does hereby proclaim December 15, 2013 as TubaChristmas Day in the City of Bartlesville, Oklahoma and encourage all citizens to attend and enjoy this annual TubaChristmas concert being presented at the Frank Phillips Home at 3:30 p.m. in conjunction with the Frank Phillips House Annual Santa Walk.

IN WITNESS WHEREOF, we hereunto set our hands and caused the Official Seal of the City of Bartlesville, Oklahoma, to be affixed this 2nd day of December, in the year of our Lord two thousand and thirteen. __________________________


__________________________ Mike McGrew, Ward 2

__________________________

Tom Gorman, Ward 3 and Mayor

___________________________ Eddie Mason, Ward 4

__________________________ _

Dale Copeland, Ward 5

1

BARTLESVILLE CITY COUNCIL SPECIAL MEETING MINUTES Monday, November 11, 2013

City Hall, Council Chambers

401 S. Johnstone Avenue Bartlesville, Oklahoma 74003

(Notice of this meeting was posted on Thursday, November 7, 2013 at 5:00 p.m.)

______________________________________________________________________________________________

City Council Members Present: Mayor Tom Gorman, Vice Mayor Lockin, Mike McGrew, Dale Copeland and Eddie Mason

City Staff Present: Ed Gordon, City Manager, Jerry Maddux, City Attorney, Mike Bailey,

Administrative Director/CFO; Lisa Beeman, Community Development Director; Terry Lauritsen, Water Utilities and Engineering Director; Micah Siemers, Engineering Services Supervisor; and Elaine Banes, Executive Assistant.

1. The Bartlesville City Council meeting was called to order at 7:00 p.m. by Mayor Gorman. 2. Roll Call and establishment of a quorum. Roll call was conducted and a quorum was established. 3. The Invocation was provided by City Manager Ed Gordon. 4. Citizens to be heard. Melissa Templeman voiced concerns about school traffic at Ranch Heights Elementary School and her

opinion on the needs for additional sidewalks in the area. 5. City Council Announcements and/or Proclamations There were no announcements or proclamations. 6. Authorities, Boards, Commissions and Committee Openings.

• One opening on the Bartlesville Library Trust Authority • One opening on the Hazard Mitigation Planning Committee-Ward 4 • One opening on the Park Board • One opening on the Street and Traffic Committee

The Mayor announced these openings and encouraged citizens to obtain an application from the City’s website or from the City Manager’s office.

7. Consent Docket

a. Approval of Appointments and Reappointments to Authorities, Boards, Commissions and

Committees i. Reappointment of Mr. Walter Allison, Mr. Patrick Moore and Ms. Carla Cherry to

additional three year terms on the Bartlesville Redevelopment Trust Authority at the recommendation of Mayor Gorman.

b. Approval of Financials

i. Interim Financials for two months ended August 31, 2013. Mr. Copeland moved to approve the consent docket as presented, seconded by Vice Mayor Lockin. Voting Aye: Mr. Mason, Mr. Copeland, Mr. McGrew, Vice Mayor Lockin, Mayor Gorman Voting Nay: None Motion: Passed

2

A brief discussion was held regarding the city’s financial status with Mike Bailey providing a brief report on

sales tax comparables with cities eight levels up in Bartlesville’s population and eight levels below the Bartlesville’s population. Mr. Gordon emphasized how the State should relax its standards and allow other revenues to operate a city. The Mayor commented that the economy is a serious topic and although Bartlesville weathered the economic downturn, it is still not fully recovered. He encouraged everyone to buy local as much as possible.

8. Discuss and take action on the recommendation of the Park Board to name the newly constructed

full sized soccer fields near M.J.Lee Lake, Daniels 1 and Daniels 2 in honor of Charlie and Julie Daniels. Presented by Lisa Beeman, Director of Community Development and Interim Park and Recreation Director.

Ms. Beeman reported that the Park Board wanted to recognize and honor Mr. and Mrs. Daniels for their

longtime support of the Washington County Soccer Club, as well as for everything they have contributed towards the whole community.

Vice Mayor Lockin moved to name the two full-sized soccer fields at M.J.Lee Lake, Daniels 1 and Daniels

2 as presented seconded by Mr. Mason. Voting Aye: Mr. Copeland, Mr. McGrew, Vice Mayor Lockin, Mr. Mason, Mayor Gorman Voting Nay: None Motion: Passed 9. Discuss and take action on the recommendation of the Park Board to name the Oak Park

Playground at Oak Park Road and Brentwood, Panther Playground. Presented by Lisa Beeman, Director of Community Development and Interim Park and Recreation Director.

Ms. Beeman reported that members of the Oak Park Community Association voted on five potential

names for the new park, and the most popular name was Panther Playground. Vice Mayor Lockin moved to name the Oak Park Playground, Panther Playground, as presented,

seconded by Mr. Mason. Voting Aye: Mr. McGrew, Vice Mayor Lockin, Mr. Mason, Mr. Copeland, Mayor Gorman Voting Nay: None Motion: Passed 10. Recess the City Council Meeting in order to move the meeting into the 1st Floor Conference Room

at City Hall for a workshop session. The Mayor recessed the meeting at 7:22 p.m. The Mayor reconvened the workshop portion of the City Council Meeting at 7:27 p.m. in the 1st Floor

Conference Room. 11. Discuss and take possible action on the Oklahoma Department of Environmental Quality Consent

Order 13-205. Presented by Terry Lauritsen, Director of Water Utilities and Engineering. Mr. Lauritsen reported that the proposed consent order is a negotiated agreement between the City and

ODEQ that contains a schedule of tasks for completing a sanitary sewer evaluation survey, rehabilitating collection system lines and submitting an approvable engineering report that evaluates the rehabilitation efforts that will resolve certain environmental compliance issues. The Mayor must sign the Consent Order within 30 days of receipt.

Mr. Lauritsen provided the program history beginning in the late 1980’s including the collection and treatment system improvements to-date, and the 2002 Wasteload Allocation Study which prompted the May 2010 Sanitary Sewer Implementation Oversight Committee (SSIOC) recommendation to the City Council to approve moving forward with the south waste water treatment plant in September 2010. He also reviewed the Hydraulic Study results from the 2004 Consent Order and which closed out in April 2013.

3

He continued reporting that the proposed Consent Order (FY 13-14) required the City tasks as follows: A. to begin the sanitary sewer evaluation survey (SSES) by Dec. 1, 2013, which has already begun, and B. to submit an approvable SSES report to DEQ for review and approval by May 1, 2014. The cost of this portion is $380,000 budgeted in FY 13-14. Tasks C. City agrees to submit plans and specifications for Rehabilitation Contract No. 1, if necessary, by Jan. 1, 2015; D. City agrees to begin construction of the proposed improvements included in Rehabilitation Contract No. 1 by June 1, 2015 and E. City agrees o submit plans and specifications for Rehabilitation Contract No. 2, if necessary, by August 1, 2015. Anticipated cost for C., D., and E., is $1.35 million budgeted for FY 14-15. Tasks F. City agrees to begin construction of the proposed improvements included in Rehabilitation Contract No. 2 by Jan. 1, 2016; G. City agrees to complete construction of the proposed improvements included I Rehabilitation Contract No. 1 by March 1, 2016 and H. City agrees to submit plans and specifications for the replacement of the T-5/T06 relief line, if necessary by April 1, 2016. Anticipated Cost of F., G., and H. is $1.55 million budgeted for in FY 15-16. Tasks I. City agrees o being replacement of the T-5/T06 relief line by Sept. 1, 2016; J. City agrees o complete construction of the proposed improvements included in Rehabilitation Contract No. 2 by Oct. 1, 2016; K. City agrees to complete replacement of the T05/T06 relief line by June 1, 2017; and L. City agrees to submit a schedule for the design and construction of the South Waster Water Facilities Plant by July 1, 2017. The anticipated cost of Tasks, I., J., K., and L. is $850,000. Future items Mr. Lauritsen reported on is that on the next Consent Order there will be the construction of secondary south waste water treatment plant with an estimated construction cost of $35 million, and the raw water pipeline from Copan at an estimated construct cost of $18 million.

Mr. Gordon commended Mr. Lauritsen on his professionalism and diligence in making several trips to

Oklahoma City to meet with the DEQ and negotiate for the benefit of our citizens. He was able to convince DEQ that since the city had numerous projects related to both water and wastewater infrastructure that attempting to construct a wastewater treatment plant at this time would place a large burden on citizens in the form of a large utility rate increase. Mr. Lauritsen added that normally penalties would be assessed but since the City has completed each task for the previous Consent Order and its Addenda, the DEQ agreed not to penalize the City.

Discussion ensued regarding possible rate adjustments; wastewater funds; anticipated completion date of

a new plant by 2020; and how the new plant will relieve the current bypasses, eliminating overflows.

Mr. McGrew moved to authorize the Mayor to sign Consent Order 13-205 as presented, seconded by Mr. Copeland.

Voting Aye: Vice Mayor Lockin, Mr. Mason, Mr. Copeland, Mr. McGrew, Mayor Gorman Voting Nay: None Motion: Passed 17. City Manager and Staff Reports. Mr. Gordon announced a free leaf pickup the weeks of November 18 and December 9. Residents may

set any number of bags filled with leafs out on the regular trash pickup day, and they will be picked up. He also thanked the veterans who sat as City Council members and to all who have served. 18. City Council Comments and Inquiries. There were no comments or inquiries from Council Members. 19. Adjournment. There being no further business to conduct, Mayor Gorman adjourned the meeting at 8:10 p.m. Mayor Tom Gorman Michael Bailey, Administrative Director/CFO

Mike Bailey Alicia SheltonAdministrative Director/CFO Accountant

Ward 4

Ward 1

Ward 2

Jason MuningerInternal Services Supervisor

REPORT OF REVENUE, EXPENDITURES AND

CHANGES IN FUND BALANCESFor The Three Months Ended September 30, 2013

CITY COUNCIL

Tom Gorman, MayorWard 3

Ed Gordon

Prepared by:

City Manager

Dale CopelandWard 5

Ted Lockin, Vice Mayor

Mike McGrew Eddie Mason

PageMEMOCOMPARATIVE GRAPHS AND CHARTS

General Fund - Comparative Revenue Graph 1General Fund - Comparative Expenditure Graph 2All Funds - Comparative Revenue Graphs by Percentage 3All Funds (Excluding General) - Comparative Expenditure Graphs 4All Funds - Comparative Expenditure Graphs by Percentage 5

STATEMENTS OF REVENUES, EXPENDITURES, AND CHANGES IN FUND BALANCEGeneral Fund 6Special Revenue Funds

Economic Development Fund 7E-911 Fund 8Special Library Fund 9Special Museum Fund 10Municipal Airport Fund 11Restricted Revenue Fund 12Golf Course Memorial Fund 13Justice Assistance Grant Fund 14Police Grant Fund 15Neighborhood Park Fund 16Cemetery Care Fund 17Memorial Stadium Operating Fund 18

Debt Service Fund 19Capital Projects Funds

Sales Tax Capital Improvement Fund 20Park Capital Improvement Fund 21Wastewater Capital Improvement Fund 22Wastewater Regulatory Capital Improvement Fund 23City Hall Capital Improvement Fund 24Storm Drainage Capital Improvement Fund 25Community Development Block Grant Fund 262005 G.O. Bond Fund 272007 G.O. Bond Fund 282008A G.O. Bond Fund 292008B G.O. Bond Fund 302009 G.O. Bond Fund 312010 G.O. Bond Fund 322012 G.O. Bond Fund 33

Proprietary FundsWastewater Operating Fund 34BMA Wastewater Fund 35Water Operating Fund 36BMA Water Fund 37Sanitation Operating Fund 38Adams Municipal Golf Course Operating Fund 39Sooner Pool Operating Fund 40Frontier Pool Operating Fund 41

Internal Service FundsWorker's Compensation Fund 42Health Insurance Fund 43Auto Collision Insurance Fund 44Stabilization Reserve Fund 45Capital Improvement Reserve Fund 46

Mausoleum Trust Fund 47BMA General Fund 48

TABLE OF CONTENTS

ACCOUNTING AND FINANCE

November 12, 2013

MEMORANDUM

TO: Ed Gordon City Manager FROM: Mike Bailey

Administrative Director/CFO SUBJECT: Presentation of the monthly financial statements for the three months ended September

30, 2013. GENERAL INFORMATION General Fund:

Revenue – In total, the General Fund’s external revenues are even with the budget at this point in the fiscal year but are significantly behind last year (over $43k worse). As reported previously, sales tax started this fiscal year very poorly but has improved slightly in the months following the date of these financials. Sales tax is currently $56k behind last year and $87k behind budget. With the August financials it was reported that our revenues trailed last year by almost $120k, so we have improved somewhat since that time. However, most of the gains are related to a one-time $50k payment received when we renegotiated our tower leases. This one-time resource is somewhat masking the continued poor performance of our general fund revenues. The General Fund and most other funds also are showing a loss in investment revenues at this point in the fiscal year. This is due to the low interest rate environment and the nature of the investments that City is limited to. These losses are actually only small losses caused by callable CDs purchased at a premium that were called prior to maturity. These losses will be offset with future earnings as other investments pay interest that will be blended. Expenditures – There are five General Fund departments that appear to be substantially out of line with the percent of budget mark. These are Accounting, Legal, Building Maintenance, General Services, and Tech Services. However, of these five departments, only Legal, General Services, and Building Maintenance are also out of line with last year’s expenditure levels.

Page 2 General Fund: (continued)

The Legal Department’s increased expenditures are due to the extended union contract negotiations and the pending arbitration with the fire union. However, the amounts reported in the financial statements are expected to be the final amounts for these purposes, since we have encumbered the total expected balance up front. The General Service’s budget appears to be out of line due to the timing of certain regular payments, and the encumbrance of the City’s new in-house bill print/mailing solution. All of these expenditures will even out as the year progresses. Building Maintenance’s budget is distorted by the fact that we have encumbered the entire 12 month contract for janitorial services in this month. This one-time expense will smooth out as the year progresses. All of the other departments are the result of ordinary expenditures that will balance out as the year progresses.

Other Governmental Funds:

Revenues: – Other than investment revenues and sales tax that were discussed above, all of the Other Governmental Funds’ revenues appear to be performing as expected at this point in the year. Expenditures: – All of the Other Governmental Funds’ expenditure levels appear to be performing as expected at this point in the year.

Proprietary Funds:

Revenues: – Most of the proprietary funds that derive a majority of their revenues from outside sources (BMA – Wastewater, BMA – Water, Sanitation, Golf Course, Sooner Pool, and Frontier Pool) are performing fairly well. The BMA – Wastewater Fund’s revenues are slightly ahead of budget but slightly behind amounts received last year. The Sanitation revenues are slightly decreased from last year but are still within budgeted expectations. The golf course revenues are slightly behind last year and are lagging behind budget expectations. The BMA – Water Fund’s revenues still trail significantly behind last year and budgeted expectations as well. However the gap does not appear to have increased from last month to this, which lends weight to the argument that last month’s poor results were due to excess precipitation in July and not a trend of declining usage. Additionally, this fund carries sufficient fund balance to overcome a shortfall much larger than this, so it doesn’t represent a concern at this point. Sooner and Frontier Pool’s operating revenues continue to trail budgeted expectations and last year’s amounts. It is possible that additional transfers will be necessary to operate the pools if there are no improvements to revenues in the first half of the next pool season.

Expenditures: – All of the City’s proprietary funds’ expenditure levels appear to be performing as expected at this point in the year.

Page 3 Summary

Unfortunately, little improvement has occurred in the City’s financial condition in the month of September. While our situation is not dire at this point, the likelihood that some adjustments will need to be made to the City’s operations in this fiscal year grows with every month’s poor or mediocre sales tax amounts. The City’s slow start in sales tax receipts is extremely troubling even at this early date. As of the writing of this report, we have received sales tax through the month of October and the results are less than encouraging. The first 4 months’ results so far have been -8.49%, -2.3%, 3.62%, and .84%. These have combined to leave us down 1.72% for the year. Barring a huge turn around, the City’s sales tax will need to grow an average of 2.5% per month for the rest of this year in order to meet expectations. This is a target that we’ve met only 1 month out of 4 this year. While I’m uncertain as to the cause of the sales tax decline, it does present significant problems both for this year and into the near future. This fact combined with the pending IAFF arbitration leaves the City in its most uncertain financial condition since we emerged from the great recession. If we continue on this path, then adjustments to expenditure budgets will almost certainly be necessary before the end of the year. Feel free to contact me with any questions. Please schedule this item for acceptance on the consent agenda at the Monday, November 18, 2013 Council Meeting.

COUNCIL ACTION REQUESTED

Accept interim financial statements as presented pending audit.

Page 1

2013-14 Total Budget

2013-14 YTD Budget

2013-14 YTD Actuals ¹

2013-14 YTD Totals ²

2012-13 YTD Actuals

Sales Tax 12,524,526$ 3,131,132$ 3,045,405$ 3,045,405$ 3,101,547$ Gross Receipts Tax 1,347,200 336,800 310,912 310,912 315,896 Intergovernmental 691,295 172,824 185,262 185,262 202,945 Transfers in 2,748,360 687,090 687,090 687,090 628,032 Other Revenue 1,945,300 486,325 667,748 667,748 632,644

Total 19,256,681$ 4,814,171$ 4,896,417$ 4,896,417$ 4,881,064$

¹ Does not include outstanding encumbrances.² Includes outstanding encumbrances.

For The One Month Ended September 30, 2013

CITY OF BARTLESVILLEGeneral Fund

Comparative Revenue Graph and Chart

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Sales Tax Gross Receipts Tax Intergovernmental Transfers in Other Revenue

GENERAL FUND REVENUE COMPARISON

2013-14 Total Budget 2013-14 YTD Budget 2013-14 YTD Totals ² 2012-13 YTD Actuals

Page 2

2013-14 Total Budget

2013-14 YTD Budget

2013-14 YTD Actuals ¹

2013-14 YTD Totals ²

2012-13 YTD Actuals

Fire 5,099,694$ 1,274,924$ 1,175,128$ 1,184,438$ 1,235,250$ Police 4,791,191 1,197,798 1,210,315 1,343,856 1,308,543 Streets 1,181,270 295,318 324,933 243,496 225,419 General Services 1,085,050 271,263 303,151 649,925 549,657 Library 1,248,767 312,192 294,138 326,067 313,985 Parks 826,067 206,517 212,753 212,445 171,422 Acct and Finance 1,440,565 360,141 349,403 437,564 440,819 Other Departments 5,200,158 1,300,040 1,031,966 1,163,633 1,174,028

Total 20,872,762$ 5,218,193$ 4,901,787$ 5,561,424$ 5,419,123$

¹ Does not include outstanding encumbrances.² Includes outstanding encumbrances.



Comparative Expenditure Graph and Chart

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Fire Police Streets General Services Library Parks Acct and Finance OtherDepartments

GENERAL FUND EXPENDITURE COMPARISON

2013-14 Total Budget 2013-14 YTD Budget 2013-14 YTD Actuals ¹ 2012-13 YTD Actuals

Page 3

(Dashed lines indicate 25% threshold based on percent of year completed)


CITY OF BARTLESVILLEAll Funds

Comparative Revenue Graphs by Percentages

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GOVERNMENTAL FUNDS REVENUE PERCENTAGE COMPARISONS

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PROPRIETARY FUNDS REVENUE PERCENTAGE COMPARISONS

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CITY OF BARTLESVILLEAll Funds (Excluding General)

Comparative Expenditure Graphs

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2013-14 Budget 2013-14 YTD Budget 2013-14 YTD Actuals 2013-14 YTD Totals 2012-13 YTD Actuals

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CITY OF BARTLESVILLEAll Funds

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Page 6

Total Budget YTD Budget YTD Actual YTD Encum YTD Total % of

Budget YTD Total % Total

Year

Revenue:Sales Tax 12,524,526$ 3,131,132$ 3,045,405$ -$ 3,045,405$ 24.3% 3,101,547$ 25.2%Hotel/Motel Tax 305,300 76,325 82,010 - 82,010 26.9% 70,574 23.5%Gross Receipt Tax 1,347,200 336,800 310,912 - 310,912 23.1% 315,896 22.2%Licenses and Permits 241,500 60,375 155,050 - 155,050 64.2% 147,459 59.2%Intergovernmental 691,295 172,824 185,262 - 185,262 26.8% 202,945 29.3%Charges for Services 77,300 19,325 23,276 - 23,276 30.1% 27,356 27.5%Lighting & Spraying 266,300 66,575 65,871 - 65,871 24.7% 66,021 25.1%Cemetery Income 13,500 3,375 2,092 - 2,092 15.5% 878 4.2%Weed/Demolition Reimb 27,100 6,775 17,480 - 17,480 64.5% 11,638 36.9%Animal Registration 3,300 825 1,141 - 1,141 34.6% 467 14.4%Park & Lake Fees 7,400 1,850 2,288 - 2,288 30.9% 865 13.0%Court Costs 200,900 50,225 49,100 - 49,100 24.4% 48,571 22.9%Police/Traffic Fines 559,700 139,925 135,259 - 135,259 24.2% 141,484 24.8%Parking Fines 115,300 28,825 38,850 - 38,850 33.7% 32,624 23.7%Other Court Fines 5,100 1,275 2,376 - 2,376 46.6% 2,727 31.7%Library Fines 33,200 8,300 7,389 - 7,389 22.3% 8,066 25.7%Investment Income 30,600 7,650 (21,292) - (21,292) -69.6% 1,654 6.1%Other Miscellaneous Income 58,800 14,700 106,858 106,858 181.7% 72,260 32.1%Transfers In 2,748,360 687,090 687,090 - 687,090 25.0% 628,032 25.0%

Total 19,256,681$ 4,814,171$ 4,896,417$ -$ 4,896,417$ 25.4% 4,881,064$ 25.5%

Expenditures:City Council 27,300$ 6,825$ 3,135$ -$ 3,135$ 11.5% 6,221$ 25.4%Administration 661,212 165,303 137,371 18,832 156,203 23.6% 139,610 23.8%Accounting 1,440,565 360,141 349,403 88,161 437,564 30.4% 440,819 33.8%Legal 197,199 49,300 37,265 41,586 78,851 40.0% 48,981 34.4%Building & Neighbor Serv 604,355 151,089 148,159 (14,235) 133,924 22.2% 147,991 27.2%Building Maintenance 550,539 137,635 125,396 42,400 167,796 30.5% 146,818 29.7%General Services 1,085,050 271,263 303,151 346,774 649,925 59.9% 549,657 54.9%Cemetery 65,672 16,418 15,214 765 15,979 24.3% 15,073 26.9%Community Development 351,817 87,954 78,315 11,750 90,065 25.6% 62,451 20.3%Technical Services 66,600 16,650 21,126 7,616 28,742 43.2% 24,449 20.0%Engineering 485,569 121,392 119,549 21,044 140,593 29.0% 128,835 30.2%Fleet Maintenance 367,631 91,908 81,508 688 82,196 22.4% 81,168 23.2%Fire 5,099,694 1,274,924 1,175,128 9,310 1,184,438 23.2% 1,235,250 25.0%Police 4,791,191 1,197,798 1,210,315 133,541 1,343,856 28.0% 1,308,543 28.2%Street 1,181,270 295,318 324,933 (81,437) 243,496 20.6% 225,419 19.9%Library 1,248,767 312,192 294,138 31,929 326,067 26.1% 313,985 27.5%History Museum 183,817 45,954 40,997 1,221 42,218 23.0% 36,875 22.8%Park 826,067 206,517 212,753 (308) 212,445 25.7% 171,422 24.2%Transfers Out 895,691 223,923 223,931 - 223,931 25.0% 335,556 25.0%Reserves 742,756 185,689 - - - 0.0% - N.A.

Total 20,872,762$ 5,218,193$ 4,901,787$ 659,637$ 5,561,424$ 26.6% 5,419,123$ 27.9%

Changes in Fund Balance:

Fund Balance 7/1 1,863,142$

Net Revenue (Expense) (5,370)

Ending Fund Balance 1,857,772$

2013-14 Fiscal Year 2012-13 Fiscal Year


25% of Year Lapsed

Statement of Revenue, Expenditures, and Changes in Fund Balanceswith Prior Year Comparatives


Page 7



Year

Revenue:Sales Tax 1,391,612$ 347,903$ 338,378$ -$ 338,378$ 24.3% 344,616$ 25.2%Hotel Tax 203,700 50,925 54,674 - 54,674 26.8% 47,049 23.5%Investment Income 10,100 2,525 (2,338) - (2,338) -23.1% 489 6.5%

Total 1,605,412$ 401,353$ 390,714$ -$ 390,714$ 24.3% 392,154$ 24.9%

Expenditures: 5,226,512$ 1,306,628$ 194,500$ 577,500$ 772,000$ 14.8% 797,000$ 28.5%



Net Revenue (Expense) 196,214



CITY OF BARTLESVILLEEconomic Development & Tourism Fund

25% of Year Lapsed



Page 8



Year

Revenue:E 911 Tax 170,400$ 42,600$ 40,795$ -$ 40,795$ 23.9% 43,903$ 25.1%E 911 Wireless Fee 270,600 67,650 45,070 - 45,070 16.7% 66,647 24.4%Miscellaneous 2,400 600 600 - 600 25.0% 600 25.0%Investment Income 300 75 (58) - (58) -19.3% 12 5.5%Transfer In 418,313 104,578 104,582 - 104,582 25.0% 85,782 25.0%

Total 862,013$ 215,503$ 190,989$ -$ 190,989$ 22.2% 196,944$ 24.8%

Expenditures:Emergency Dispatch 895,346$ 223,837$ 195,379$ 23,054$ 218,433$ 24.4% 216,374$ 26.2%Reserves 19,868 4,967 - - - 0.0% - N.A.

Total 915,214$ 228,804$ 195,379$ 23,054$ 218,433$ 23.9% 216,374$ 26.2%


Fund Balance 7/1 45,748$


Ending Fund Balance 41,358$


CITY OF BARTLESVILLEE-911 Fund

25% of Year Lapsed



Page 9



Year

Revenue:State Grants 29,500$ 7,375$ 2,500$ -$ 2,500$ 8.5% 2,500$ 8.0%Miscellaneous 5,000 1,250 3,408 - 3,408 68.2% 3,431 8.9%BLTA 50,000 12,500 - - - 0.0% 12,497 22.3%Investment Income 900 225 (395) - (395) -43.9% 43 4.7%

Total 85,400$ 21,350$ 5,513$ -$ 5,513$ 6.5% 18,471$ 14.5%

Expenditures:Library 148,375$ 37,094$ 10,623$ 670$ 11,293$ 7.6% 21,639$ 19.2%

Total 148,375$ 37,094$ 10,623$ 670$ 11,293$ 7.6% 21,639$ 19.2%






CITY OF BARTLESVILLESpecial Library Fund

25% of Year Lapsed



Page 10



Year

Revenue:Donations -$ -$ 2,048$ -$ 2,048$ N.A. 48,215$ 59.8%Miscellaneous 900 225 103 - 103 11.4% 0.0%BHMTA 40,000 10,000 10,003 - 10,003 25.0% 10,003 25.0%Investment Income - - (184) - (184) N.A. 14 4.3%

Total 40,900$ 10,225$ 11,970$ -$ 11,970$ 29.3% 58,232$ 48.1%

Expenditures:Museum 44,000$ 11,000$ 10,721$ 4,680$ 15,401$ 35.0% 27,188$ 48.1%

Total 44,000$ 11,000$ 10,721$ 4,680$ 15,401$ 35.0% 27,188$ 48.1%





25% of Year Lapsed


CITY OF BARTLESVILLESpecial Museum Fund



Page 11



Year

Revenue:Charges for Services -$ -$ -$ -$ -$ N.A. -$ N.A.Grants - - - - - N.A. - 0.0%Investment Income 1,800 450 (608) - (608) -33.8% 112 7.1%

Total 1,800$ 450$ (608)$ -$ (608)$ -33.8% 112$ 0.2%

Expenditures: 665,025$ 166,256$ 42,964$ (38,240)$ 4,724$ 0.7% 202,166$ 62.7%






CITY OF BARTLESVILLEAirport Fund

25% of Year Lapsed



Page 12



Year

Revenue:Donations & Misc 17,650$ 4,413$ 40,471$ -$ 40,471$ 229.3% 580$ 0.6%Investment Income - - - - - N.A. - N.A.

Total 17,650$ 4,413$ 40,471$ -$ 40,471$ 229.3% 580$ 0.6%

Expenditures:Police 42,467$ 10,617$ 20,604$ 2,071$ 22,675$ 53.4% 7,966$ 24.8%Fire 32,592 8,148 660 - 660 2.0% - 0.0%Homeland Security 17,759 4,440 500 7,852 8,352 47.0% - N.A.Parks/Community Dev 102,998 25,750 - - - 0.0% - 0.0%Swimming Pool 6,042 1,511 - - - 0.0% - N.A.Stadium 4,075 1,019 - - - 0.0% - N.A.

Total 205,933$ 51,485$ 21,764$ 9,923$ 31,687$ 15.4% 7,966$ 23.3%






CITY OF BARTLESVILLERestricted Revenue Fund

25% of Year Lapsed



Page 13



Year

Revenue:Investment Income -$ -$ (27)$ -$ (27)$ N.A. 82$ 75.9%Miscellaneous - - 2,956 - 2,956 N.A. 5,883 25.3%

Total -$ -$ 2,929$ -$ 2,929$ N.A. 5,965$ 25.5%

Expenditures:Golf Course 16,230$ 4,058$ -$ 200$ 200$ 1.2% 28,408$ 98.0%

Total 16,230$ 4,058$ -$ 200$ 200$ 1.2% 28,408$ 98.0%






CITY OF BARTLESVILLEAdams Golf Course Memorial Fund

25% of Year Lapsed



Page 14



Year

Revenue:Investment Income -$ -$ (44)$ -$ (44)$ N.A. 5$ 4.3%Grants - - - - - N.A. 5,625 32.6%Sale/Surplus Property - - - - - N.A. - N.A.

Total -$ -$ (44)$ -$ (44)$ N.A. 5,630$ 32.4%

Expenditures: 30,130$ 7,533$ 1,155$ -$ 1,155$ 3.8% -$ 0.0%





Note: This fund represents a reimbursable grant, and negative fund balance is to be expected on our monthly "Budgetary" basis financial statements.This is allowable under policy and State law, since the "Generally Accepted Accounting Principals" (GAAP) version of our financial statements wouldshow a receivable from the granting agency to cover the deficit. This will take fund balance to zero for legal purposes, but we do not report monthly onthis basis.


CITY OF BARTLESVILLEJustice Assistance Grant

25% of Year Lapsed



Page 15



Year

Revenue:Investment Income -$ -$ -$ -$ -$ N.A. -$ N.A.Grants - - - - - N.A. - 0.0%

Total -$ -$ -$ -$ -$ N.A. -$ 0.0%

Expenditures: 508,852$ 127,213$ 80,689$ 13,772$ 94,461$ 18.6% 5,968$ 2.3%


Fund Balance 7/1 (45,071)$


Ending Fund Balance (125,760)$


CITY OF BARTLESVILLEPolice Grant Fund



25% of Year Lapsed


Page 16



Year

Revenue:Fees -$ -$ -$ -$ -$ N.A. -$ 0.0%Investment Income - - (8) - (8) N.A. 4 11.4%

Total -$ -$ (8)$ -$ (8)$ N.A. 4$ 0.1%

Expenditures:Transfers Out: BMA - Gen 3,489$ 872$ 870$ -$ 870$ 24.9% 4,607$ 25.0%

Total 3,489$ 872$ 870$ -$ 870$ 24.9% 4,607$ 25.0%



Net Revenue (Expense) (878)



CITY OF BARTLESVILLENeighborhood Park Fund

25% of Year Lapsed



Page 17



Year

Revenue:Investment Income 600$ 150$ (113)$ -$ (113)$ -18.8% 14$ 5.7%Cemetery Income 2,200 550 253 - 253 11.5% 113 5.1%Donations - - 250 - 250 N.A. 300 12.2%

Total 2,800$ 700$ 390$ -$ 390$ 13.9% 427$ 8.7%

Expenditures: 107,013$ 26,753$ -$ -$ -$ 0.0% 800$ 52.5%



Net Revenue (Expense) 390


CITY OF BARTLESVILLECemetery Care Fund




25% of Year Lapsed

Page 18



Year

Revenue:Rental/Miscellaneous 22,500$ 5,625$ 13,764$ -$ 13,764$ 61.2% 33,426$ 48.6%Donations - - - - - N.A. - N.A.Investment Income - - (39) - (39) N.A. (12) -9.3%

Total 22,500$ 5,625$ 13,725$ -$ 13,725$ 61.0% 33,414$ 48.4%

Expenditures:Stadium Operating 68,850$ 17,213$ 26,023$ 5,023$ 31,046$ 45.1% 17,937$ 28.8%

Total 68,850$ 17,213$ 26,023$ 5,023$ 31,046$ 45.1% 17,937$ 28.8%


Fund Balance 7/1 38,784$ Net Revenue (Expense) (12,298)



CITY OF BARTLESVILLEMemorial Stadium Operating Fund

25% of Year Lapsed



Page 19



Year

Revenue:Ad Valorem Taxes 3,232,831$ 808,208$ 44,004$ -$ 44,004$ 1.4% 15,897$ 0.5%Ad Valorem Taxes-Prior Year 89,784 22,446 14,010 - 14,010 15.6% 17,035 27.8%G.O. Bond Proceeds - - - - - N.A. - 0.0%

Total 3,322,615$ 830,654$ 58,014$ -$ 58,014$ 1.7% 32,932$ 1.0%

Expenditures:Judgment Assessment 200,000$ 50,000$ -$ -$ -$ 0.0% -$ N.A.2001 Combined Bonds - - - - - N.A. - 0.0%2005 Combined Bonds 537,900 134,475 - 18,950 18,950 3.5% 27,950 5.0%2007 Combined Bonds 571,000 142,750 33,500 - 33,500 5.9% 44,125 7.5%2008A Combined Bonds 513,210 128,303 - - - 0.0% - 0.0%2008B Combined Bonds 262,635 65,659 242,968 - 242,968 92.5% 246,048 91.5%2009 Combined Bonds 390,213 97,553 - - 0.0% - 0.0%2010 Combined Bonds 779,765 194,941 - - - 0.0% - 0%2012 Combined Bonds 67,143 16,786 - 125 125 0.2% - N.A.

Total 3,321,866$ 830,467$ 276,468$ 19,075$ 295,543$ 8.9% 318,123$ 10.2%






CITY OF BARTLESVILLEDebt Service Fund

25% of Year Lapsed



Page 20



Year

Revenue:Sales Tax 2,783,230$ 695,808$ 676,756$ -$ 676,756$ 24.3% 689,234$ 25.2%State Grants - - 3,441 Investment Income 12,600 3,150 (6,489) - (6,489) -51.5% 1,406 9.6%

Total 2,795,830$ 698,958$ 673,708$ -$ 673,708$ 24.1% 690,640$ 25.1%

Expenditures:Expenditures 6,733,343$ 1,683,336$ 393,492$ 615,480$ 1,008,972$ 15.0% 1,399,193$ 42.8%Unallocated 313,429 78,357 - - - 0.0% - N.A.

Total 7,046,772$ 1,761,693$ 393,492$ 615,480$ 1,008,972$ 14.3% 1,399,193$ 42.8%






CITY OF BARTLESVILLESales Tax Capital Improvement Fund

25% of Year Lapsed



Page 21



Year

Revenue:Investment Income -$ -$ (250)$ -$ (250)$ N.A. 33$ 5.9%

Total -$ -$ (250)$ -$ (250)$ N.A. 33$ 5.9%

Expenditures:Expenditures 150,000$ 37,500$ -$ -$ -$ 0.0% -$ N.A.Unallocated 30,588 7,647 7,647 - 7,647 25.0% - N.A.

Total 180,588$ 45,147$ 7,647$ -$ 7,647$ 4.2% -$ N.A.






CITY OF BARTLESVILLEPark Capital Improvement Fund

25% of Year Lapsed



Page 22



Year

Revenue:Investment Income -$ -$ (343)$ -$ (343)$ N.A. 22$ 3.8%Miscellaneous - - 27,800 - 27,800 N.A. 19,200 16.3%

Total -$ -$ 27,457$ -$ 27,457$ N.A. 19,222$ 16.2%

Expenditures:Expenditures 17,500$ 4,375$ 16,000$ 2,500$ 18,500$ 105.7% -$ N.A.Unallocated 148,177 37,044 - - - 0.0% - N.A.

Total 165,677$ 41,419$ 16,000$ 2,500$ 18,500$ 11.2% -$ N.A.







CITY OF BARTLESVILLEWastewater Capital Improvement Fund

25% of Year Lapsed


Page 23



Year

Revenue:WCIF Billing 1,400,000$ 350,000$ 362,024$ -$ 362,024$ 25.9% 397,296$ 28.3%Investment Income - - (5,745) - (5,745) N.A. 582 5.2%Transfer in - - - - - N.A. - N.A.

Total 1,400,000$ 350,000$ 356,279$ -$ 356,279$ 25.4% 397,878$ 28.1%

Expenditures:Expenditures 2,855,242$ 713,811$ 67,557$ (3,745)$ 63,812$ 2.2% 65,043$ 15.5%Unallocated 2,084,453 521,113 - - - 0.0% - N.A.

Total 4,939,695$ 1,234,924$ 67,557$ (3,745)$ 63,812$ 1.3% 65,043$ 15.5%







CITY OF BARTLESVILLEWastewater Regulatory Capital Improvement Fund

25% of Year Lapsed


Page 24



Year

Revenue:Investment Income -$ -$ (226)$ -$ (226)$ N.A. 13$ 3.2%Rental Income 112,128 28,032 37,376 - 37,376 33.3% 28,031 25.0%

Total 112,128$ 28,032$ 37,150$ -$ 37,150$ 33.1% 28,044$ 24.9%

Expenditures:Expenditures 70,000$ 17,500$ 2,302$ -$ 2,302$ 3.3% -$ 0.0%Unallocated 202,536 50,634 - - - 0.0% - N.A.

Total 272,536$ 68,134$ 2,302$ -$ 2,302$ 0.8% -$ 0.0%





25% of Year Lapsed


CITY OF BARTLESVILLECity Hall Capital Improvement Fund



Page 25



Year

Revenue:Investment Income -$ -$ (55)$ -$ (55)$ N.A. 7$ 4.9%Miscellaneous - - 25 - 25 N.A. 286 2.1%

Total -$ -$ (30)$ -$ (30)$ N.A. 293$ 2.1%

Expenditures:Expenditures 40,000$ 10,000$ 14,069$ 1,152$ 15,221$ 38.1% -$ 0.0%Unallocated 3,439 860 - - - 0.0% - N.A.

Total 43,439$ 10,860$ 14,069$ 1,152$ 15,221$ 35.0% -$ 0.0%






CITY OF BARTLESVILLEStorm Drainage Capital Improvement Fund

25% of Year Lapsed



Page 26



Year

Revenue:Grants 85,206$ 21,302$ -$ -$ -$ 0.0% -$ 0.0%

ExpendituresExpenditures 85,206$ 21,302$ -$ -$ -$ 0.0% 78,062$ 100.4%Unallocated - - - - - N.A. - N.A.

Total 85,206$ 21,302$ -$ -$ -$ 0.0% 78,062$ 100.4%


Fund Balance 7/1 (8)$

Net Revenue (Expense) -

Ending Fund Balance (8)$


CITY OF BARTLESVILLECommunity Development Block Grant Fund




25% of Year Lapsed

Page 27



Year

Revenue:Transfer in -$ -$ -$ -$ -$ N.A. -$ N.A.Investment Income - - - - - N.A. 12 12.5%

Total -$ -$ -$ -$ -$ N.A. 12$ 12.5%

Expenditures:General Services - - - - - N.A. 218 N.A.Technical Services - - - - - N.A. 19,740 26.0%

Total -$ -$ -$ -$ -$ N.A. 19,958$ 26.3%


Fund Balance 7/1 -$


Ending Fund Balance -$


CITY OF BARTLESVILLE2005 G.O. Bond Fund

25% of Year Lapsed



Page 28



Year


Total -$ -$ (8)$ -$ (8)$ N.A. 1$ 5.9%

Expenditures:

Street -$ -$ -$ -$ -$ N.A. -$ 0.0%Unallocated - - - - - N.A. - N.A.

Total -$ -$ -$ -$ -$ N.A. -$ 0.0%







25% of Year Lapsed



Page 29



Year


Total -$ -$ (34)$ -$ (34)$ N.A. 150$ 10.0%

Expenditures:

Storm Sewer -$ -$ -$ -$ -$ N.A. -$ 0.0%Street - - - - - N.A. - 0.0%Unallocated 17,698 4,425 - - - 0.0% - N.A.

Total 17,698$ 4,425$ -$ -$ -$ 0.0% -$ 0.0%






CITY OF BARTLESVILLE2008A G.O. Bond Fund

25% of Year Lapsed



Page 30



Year


Total -$ -$ (22)$ -$ (22)$ N.A. 3$ 6.3%

Expenditures:Parks -$ -$ -$ -$ -$ N.A. . N.A.Unallocated 15,304 3,826 - - - 0.0% - N.A.

Total 15,304$ 3,826$ -$ -$ -$ 0.0% -$ N.A.





25% of Year Lapsed


CITY OF BARTLESVILLE2008B G.O. Bond Fund



Page 31



Year

Revenue:Investment Income -$ -$ (92)$ -$ (92)$ N.A. 3$ 1.5%G.O. Bond Proceeds - - - - - N.A. - N.A.

Total -$ -$ (92)$ -$ (92)$ N.A. 3$ 1.5%

Expenditures:

Street -$ -$ -$ -$ N.A. 37,903$ -133.1%Unallocated 29,150 7,288 - - - 0.0% - N.A.

Total 29,150$ 7,288$ -$ -$ -$ 0.0% 37,903$ -133.1%





25% of Year Lapsed





Page 32



Year

Revenue:Investment Income -$ -$ (2,056)$ -$ (2,056)$ N.A. 490$ 6.7%G.O. Bond Proceeds - - - - - N.A. - N.A.

Total -$ -$ (2,056)$ -$ (2,056)$ N.A. 490$ 6.7%

Expenditures:

Street -$ -$ 376,985$ (441,621)$ (64,636)$ N.A. 216,758$ 8.7%Unallocated 2,684 671 - - - 0.0% - N.A.

Total 2,684$ 671$ 376,985$ (441,621)$ (64,636)$ -2408.2% 216,758$ 8.7%





25% of Year Lapsed





33



Year

Revenue:Investment Income -$ -$ (2,134)$ -$ (2,134)$ N.A. -$ 0.0%G.O. Bond Proceeds - - - - - N.A. 60,000 2.0%

Total -$ -$ (2,134)$ -$ (2,134)$ N.A. 60,000$ 2.0%

Expenditures:

Accounting and Finance -$ -$ -$ -$ -$ N.A. -$ 0.0%Technical Services 239,515 239,515 - - - 0.0% - 0.0%Fire - - 15,000 (15,000) - N.A. 571,379 45.7%Police - - 2,525 - 2,525 N.A. - 0.0%Library - - 90,308 (90,308) - N.A. - 0.0%History Museum 54,000 54,000 1,076 66,704 67,780 125.5% - 0.0%Park 220,000 220,000 37,906 10,585 48,491 22.0% - 0.0%Sooner Pool 115,000 115,000 - - - 0.0% - 0.0%Golf Course - - - - N.A. - 0.0%Unallocated - - - - - N.A. - N.A.

Total 628,515$ 628,515$ 146,815$ (28,019)$ 118,796$ 18.9% 571,379$ 24.0%





25% of Year Lapsed





Page 34



Year

Revenue:Reimbursement - BMA 4,417,506$ 1,104,377$ 1,067,048$ -$ 1,067,048$ 24.2% 1,396,883$ 30.6%Investment Income - - (346) - (346) N.A. (239) -30.2%

Total 4,417,506$ 1,104,377$ 1,066,702$ -$ 1,066,702$ 24.1% 1,396,644$ 30.6%

Expenditures:Wastewater Plant 2,072,540$ 518,135$ 513,170$ 1,530,235$ 2,043,405$ 98.6% 2,095,415$ 99.1%Wastewater Maintenance 813,185 203,296 172,386 8,094 180,480 22.2% 168,811 22.2%Transfers Out 1,524,596 381,149 381,146 - 381,146 25.0% 371,803 25.0%Reserves 73,657 18,414 - - - 0.0% - N.A.

Total 4,483,978$ 1,120,994$ 1,066,702$ 1,538,329$ 2,605,031$ 58.1% 2,636,029$ 60.5%






CITY OF BARTLESVILLEWastewater Operating Fund

25% of Year Lapsed



Page 35



Year

Revenue:Wastewater Fees 3,846,910$ 961,728$ 1,009,193$ -$ 1,009,193$ 26.2% 1,058,020$ 27.2%Tap Fees 5,319 1,330 1,350 - 1,350 25.4% 1,050 23.0%Other Charges 3,671 918 3,765 - 3,765 102.6% 2,415 100.0%Investment Income 1,100 275 - - - 0.0% 370 100.0%Miscellaneous 76,000 19,000 58,153 - 58,153 76.5% 76,735 99.5%

Total 3,933,000$ 983,251$ 1,072,461$ -$ 1,072,461$ 27.3% 1,138,590$ 28.6%

Expenditures:Other Operating Expense 33,000$ 8,250$ -$ -$ -$ 0.0% 14,645$ 50.1%Transfers Out 4,417,506 1,104,377 1,067,048 - 1,067,048 24.2% 1,396,883 30.6%

Total 4,450,506$ 1,112,627$ 1,067,048$ -$ 1,067,048$ 24.0% 1,411,528$ 30.7%






BARTLESVILLE MUNICIPAL AUTHORITYBMA Wastewater Fund

25% of Year Lapsed



Page 36



Year

Revenue:BMA Reimbursement 7,620,080$ 1,905,020$ 1,797,582$ -$ 1,797,582$ 23.6% 1,801,482$ 26.1%Investment Income - - (469) - (469) N.A. (252) -33.2%Miscellaneous 43,900 10,975 74,829 - 74,829 170.5% 18,702 32.5%

Total 7,663,980$ 1,915,995$ 1,871,942$ -$ 1,871,942$ 24.4% 1,819,932$ 26.2%

Expenditures:Water Plant 2,901,380$ 725,345$ 752,189$ 47,084$ 799,273$ 27.5% 844,678$ 33.4%Water Administration 326,167 81,542 74,175 875 75,050 23.0% 57,625 16.2%Water Distribution 1,610,073 402,518 338,307 12,259 350,566 21.8% 416,233 20.3%Transfers Out 2,829,094 707,274 707,272 - 707,272 25.0% 627,425 25.0%Reserves 163,857 40,964 - - - 0.0% - N.A.

Total 7,830,571$ 1,957,643$ 1,871,943$ 60,218$ 1,932,161$ 24.7% 1,945,961$ 26.1%






CITY OF BARTLESVILLEWater Operating Fund

25% of Year Lapsed



Page 37



Year

Revenue:Water Sales 8,312,638$ 2,078,160$ 2,700,189$ -$ 2,700,189$ 32.5% 3,052,431$ 36.6%Tap Fees 51,643 12,911 11,650 - 11,650 22.6% 9,320 18.8%Other Water Charges 310,103 77,526 71,213 - 71,213 23.0% 88,784 27.9%Investment Income 37,800 9,450 (9,405) - (9,405) -24.9% 1,446 6.4%Loan Proceeds - 386,900 - 386,900 N.A. 80,700 2.5%Miscellaneous 403,282 100,821 100,820 - 100,820 25.0% 100,819 25.0%

Total 9,115,466$ 2,278,868$ 3,261,367$ -$ 3,261,367$ 35.8% 3,333,500$ 26.8%

Expenditures:Debt Service 3,455,000$ 863,750$ 1,280,500$ 1,280,500$ 37.1% 1,406,421$ 44.0%Construction - - 408,375 (196,938) 211,437 N.A. 80,700 2.1%Transfers Out 7,620,080 1,905,020 1,797,582 - 1,797,582 23.6% 1,801,482 26.1%

Total 11,075,080$ 2,768,770$ 3,486,457$ (196,938)$ 3,289,519$ 29.7% 3,288,603$ 23.6%






BARTLESVILLE MUNICIPAL AUTHORITYBMA Water Fund

25% of Year Lapsed



Page 38



Year

Revenue:Collection Fees 4,415,742$ 1,103,936$ 1,078,283$ -$ 1,078,283$ 24.4% 1,110,245$ 25.3%Investment Income 5,500 1,375 (982) - (982) -17.9% 362 9.4%Miscellaneous 11,602 2,901 10,400 - 10,400 89.6% 3,926 30.3%

Total 4,432,844$ 1,108,212$ 1,087,701$ -$ 1,087,701$ 24.5% 1,114,533$ 25.3%

Expenditures:Sanitation 3,239,167$ 809,792$ 705,505$ (9,438)$ 696,067$ 21.5% 682,856$ 35.1%Transfers Out 1,109,001 277,250 277,248 - 277,248 25.0% 725,712 25.0%Reserves 133,413 33,353 - - - 0.0% - N.A.

Total 4,481,581$ 1,120,395$ 982,753$ (9,438)$ 973,315$ 21.7% 1,408,568$ 29.0%






CITY OF BARTLESVILLESanitation Operating Fund

25% of Year Lapsed



Page 39



Year

Revenue:Green Fees 224,200$ 56,050$ 64,993$ -$ 64,993$ 29.0% 71,691$ 38.8%Annual Fees 134,300 33,575 57,376 - 57,376 42.7% 56,977 40.2%Storage Fees 300 75 175 - 175 58.3% 0.0%Investment Income 200 50 (160) - (160) -80.0% 33 7.9%Sale/Surplus Property - - - - - N.A. - N.A.Transfers In 18,551 4,638 4,637 - 4,637 25.0% 18,783 25.0%

Total 377,551$ 94,388$ 127,021$ -$ 127,021$ 33.6% 147,484$ 36.5%

Expenditures:Golf Course 459,469$ 114,867$ 111,860$ 79,065$ 190,925$ 41.6% 166,643$ 40.9%Reserves 14,404 3,601 - - - 0.0% - N.A.

Total 473,873$ 118,468$ 111,860$ 79,065$ 190,925$ 40.3% 166,643$ 40.9%






CITY OF BARTLESVILLEAdams Municipal Golf Course Operating Fund

25% of Year Lapsed



Page 40



Year

Revenue:Pool Receipts 18,911$ 4,728$ 6,234$ -$ 6,234$ 33.0% 7,016$ 41.7%Swimming Lesson Fee 2,375 594 625 - 625 26.3% 675 18.5%Pool Concessions 8,677 2,169 4,511 - 4,511 52.0% 4,336 42.8%Investment Earnings - - (60) - (60) N.A. 16 9.1%Rentals - - 220 - 220 N.A. - 0.0%Transfers 22,443 5,611 5,613 - 5,613 N.A. 9,332 25.0%

Total 52,406$ 13,102$ 17,143$ -$ 17,143$ 32.7% 21,375$ 31.2%

Expenditures:Expenditures: 88,160$ 22,040$ 35,917$ (3,355)$ 32,562$ 36.9% 32,553$ 44.7%Reserves 1,763 441 - - - 0.0% - N.A.

Total 89,923$ 22,481$ 35,917$ (3,355)$ 32,562$ 36.2% 32,553$ 44.7%





25% of Year Lapsed


CITY OF BARTLESVILLESooner Pool Fund



Page 41



Year

Revenue:Pool Receipts 38,292$ 9,573$ 13,986$ 13,986$ 36.5% 20,069$ 47.7%Pool Concessions 23,688 5,922 9,546 - 9,546 40.3% 13,106 51.1%Investment Income 300 75 (61) - (61) -20.3% 29 13.6%Miscellaneous Income 3,000 - 4,814 - 4,814 160.5% 2,994 36.3%Transfers In 14,381 3,595 3,599 - 3,599 25.0% 6,186 25.0%

Total 79,661$ 19,165$ 31,884$ -$ 31,884$ 40.0% 42,384$ 42.0%

Expenditures:Expenditures: 128,150$ 32,038$ 70,116$ (3,474)$ 66,642$ 52.0% 69,338$ 55.4%Reserves 2,563 641 - - - 0.0% - N.A.

Total 130,713$ 32,679$ 70,116$ (3,474)$ 66,642$ 51.0% 69,338$ 55.4%





25% of Year Lapsed


CITY OF BARTLESVILLEFrontier Pool Fund



Page 42



Year

Revenue:Investment Income -$ -$ (187)$ -$ (187)$ N.A. 39$ 5.9%Miscellaneous - - 3,837 - 3,837 N.A. 8,007 100.0%Reimb from Operating 238,135 59,534 60,173 - 60,173 25.3% 19,943 25.0%

Total 238,135$ 59,534$ 63,823$ -$ 63,823$ 26.8% 27,989$ 31.6%

Expenditures: 425,000$ 106,250$ 61,228$ 73,845$ 135,073$ 31.8% 55,795$ 23.8%






CITY OF BARTLESVILLEWorker's Compensation Fund

25% of Year Lapsed



Page 43



Year

Revenue:Investment Income 2,000$ 500$ (328)$ -$ (328)$ -16.4% 43$ 5.2%Premiums Contributions 450,000 112,500 100,979 - 100,979 22.4% 116,056 25.7%Reimb from Operating 2,332,775 583,194 583,194 - 583,194 25.0% 387,534 25.0%Reimb by Contract - - 1,161 - 1,161 N.A. - N.A.

Total 2,784,775$ 696,194$ 685,006$ -$ 685,006$ 24.6% 503,633$ 25.1%

Expenditures: 2,825,000$ 706,250$ 504,911$ 195,952$ 700,863$ 24.8% 733,677$ 30.0%






CITY OF BARTLESVILLEHealth Insurance Fund

25% of Year Lapsed



Page 44



Year

Revenue:Transfers In 28,243$ 7,061$ 7,057$ -$ 7,057$ 25.0% -$ 0.0%

Total 28,243$ 7,061$ 7,057$ -$ 7,057$ 25.0% -$ 0.0%

Expenditures: 300,000$ 75,000$ -$ -$ -$ 0.0% -$ 0.0%





25% of Year Lapsed


CITY OF BARTLESVILLEAuto Collision Insurance Fund



Page 45



Year

Revenue:Transfers In 652,551$ 163,138$ 163,140$ -$ 163,140$ 25.0% 328,178$ 25.0%

Total 652,551$ 163,138$ 163,140$ -$ 163,140$ 25.0% 328,178$ 25.0%

Expenditures: 3,151,001$ 787,750$ -$ -$ -$ 0.0% -$ N.A.





25% of Year Lapsed


CITY OF BARTLESVILLEStabilization Reserve Fund



Page 46



Year

Revenue:Transfers In 2,310,000$ 577,500$ 577,500$ -$ 577,500$ 25.0% 936,940$ 25.0%

Total 2,310,000$ 577,500$ 577,500$ -$ 577,500$ 25.0% 936,940$ 25.0%

Expenditures:Wastewater 554,500$ 138,625$ 3,385$ (3,385)$ -$ 0.0% 31,607$ 15.6%Water 1,596,382 399,096 3,278 (42,529) (39,251) -2.5% 22,141 11.2%Sanitation 600,000 150,000 8,866 - 8,866 1.5% 1,053,963 62.5%

Total 2,750,882$ 687,721$ 15,529$ (45,914)$ (30,385)$ -1.1% 1,107,711$ 53.1%





100% of Year Lapsed


CITY OF BARTLESVILLECapital Improvement Reserve Fund



Page 47



Year


Total -$ -$ (15)$ -$ (15)$ N.A. 383$ 92.5%

Expenditures: 9,037$ 2,259$ -$ -$ -$ 0.0% -$ N.A.






CITY OF BARTLESVILLEMausoleum Trust Fund

25% of Year Lapsed



Page 48



Year

Revenue:Investment Income -$ -$ (7)$ -$ (7)$ N.A. -$ 0.0%Transfers In 64,077 16,019 12,830 - 12,830 20.0% 12,667 25.0%

Total 64,077$ 16,019$ 12,823$ -$ 12,823$ 20.0% 12,667$ 25.0%

Expenditures:Debt Service 51,346$ 12,837$ -$ 51,346$ 51,346$ 100.0% -$ 0.0%Transfers Out - - - - - N.A. - N.A.

Total 51,346$ 12,837$ -$ 51,346$ 51,346$ 100.0% -$ 0.0%


Fund Balance 7/1 -$



BARTLESVILLE MUNICIPAL AUTHORITYBMA General Fund




25% of Year Lapsed

ORDINANCE NO. ________

AN ORDINANCE AMENDING CHAPTER 5, ARTICLE II, SECTION 5-22 OF THE BARTLESVILLE

MUNICIPAL CODE PERTAINING TO LICENSING REQUIREMENT FOR ELECTRICAL,

PLUMBING, AND MECHANICAL CONTRACTORS AND JOURNEYMEN OPERATING WITHIN

THE BARTLESVILLE CITY LIMITS, MORE SPECIFICALLY ELIMINATING THE

REQUIREMENT FOR THE REGISTRATION OF JOURNEYMEN.

WHEREAS ̧ the City Council adopted Ordinance Number 2855 on December 19, 1994 which

implemented Title 59 of the Oklahoma State Statutes in the Electrical License Act, Plumbing License Act, and

Mechanical Licensing Act which requires any contractor or journeyman in these trades who conduct business

within the city limits register their State license with the City; and

WHEREAS, Title 59 of the Oklahoma State Statutes pertaining to the above reference licensing acts has

been amended, eliminating the requirement for the registration of licenses for journeymen, thereby necessitating

an amendment to the City’s Municipal Code; and

WHEREAS, the City Council has determined it to be in the best interests of the citizens of Bartlesville,

Oklahoma to amend Chapter 5, Article II, Section 5-22 of the Bartlesville Municipal Code to reflect the amended

State Statute.

NOW, THEREFORE, BE IT ORDAINED BY THE MAYOR AND CITY COUNCIL OF THE

CITY OF BARTLESVILLE, OKLAHOMA:

Section 1. That the Chapter 5, Business Taxes, Licenses, and Regulations, Article II, Business License

and Tax, Section 5-22, Licensing Requirements for Contractors be amended to read as follows:

Section 5-22. Licensing Requirements for Contractors.

(a) Registration of State Licenses. Pursuant to Oklahoma State Law, all electrical, plumbing, and mechanical

contractors and journeymen operating within the city limits shall annually register their license(s) with

the City of Bartlesville. Said state license(s) shall be registered by the contractor as part of the business

license procedure under the provisions of this Code. The registration of said license(s) shall be renewed

annually no later than September 1st of each calendar year thirty (30) days following the annual

registration of the state license(s) of each contractor. The city registration shall bear the state license

number of each tradesman. The annual contractor registration shall be renewed with the payment of an

annual fee as established herein.

(b) Registration Fee.

Type of State License

Registration To Be

Registered

Annual Fee

Initial

Registration

Renewal Fee*

Plumbing

- Contractor $100.00 $ 25.00

- Journeyman $ 40.00 $ 10.00

Mechanical

- Contractor $100.00 $ 25.00

- Journeyman $ 40.00 $ 10.00

Electrical

- Contractor $100.00 $ 25.00

- Journeyman $ 40.00 $ 10.00

*Renewal Fee (if received no later than September 1 of each calendar year thirty (30) days after state

renewal of same license)

Note: If renewal fee is received after September 1, it more than thirty (30) days after the annual

renewal date required of the state license renewal, the renewal fee shall be charged as an initial

registration.

(c) Failure to Register. Any contractor or journeyman failing to register said license(s) with the City of

Bartlesville and to maintain these registrations annually as required shall be prohibited from doing

business or work within the city limits of Bartlesville. The City of Bartlesville, in its capacity to provide

supervision and inspection of electrical, plumbing, and mechanical facilities, retains the right to revoke

the registration of any contractor or journeyman for noncompliance with any applicable local or state

statutes concerning the same.

PASSED by the City Council and APPROVED by the Mayor of the City of Bartlesville, Oklahoma this

2nd day of December, 2013.

Tom Gorman, Mayor

ATTEST:

__________________________

City Clerk

(SEAL)

Page 1

Memo

TO: Ed Gordon, City Manager

FROM: Lisa R. Beeman, Interim Park and Recreation Director

DATE: November 26, 2013

SUBJECT: Purchase of Park Property at 1350 SE Silver Lake Road

Background: A 7.48 acre tract of land located at 1350 SE Silver Lake

Road has been offered for sale by the property owner for

most of this year. This tract is more commonly known as

the former Aldredge Nursery Building or Weight Watchers

Building located south of Adams Boulevard and north of

Nowata Road on the east side of Silver Lake Road.

This site is wholly located

within a 100-year floodplain

and is adjacent to 6.7 acres to

the south which is owned by

the City of Bartlesville and

currently being used for park

and public utility purposes.

CITY OF BARTLESVILLE

Park and Recreation Department

401 S. Johnstone Avenue, Bartlesville, OK 74003

(918) 338-4237 or (918) 338-4238 FAX (918) 338-4239

Existing City Property

City Lift Station

Civitan Park

City Lift Station

Page 2

The property is owned by Clear Lake LLC and it, along with the existing buildings, has been appraised at $95,000,

which is $12,700 per acre. It has one building of approximately 2,000 square feet on it, which is attached to a 4,000

square foot outdoor deck. Another small open-sided building, approximately 700 square feet, is also located on the

site, along with a gravel parking lot.

This site has been offered to the City of Bartlesville for a cash price of $25,000 along with a letter acknowledging the

value of the land and buildings at $95,000 to allow the property owner to claim the balance of $70,000 as a tax-

exempt donation if the property can be closed prior to the end of the year. A review of the land records shows that

there are no liens against the property and the property taxes on the site are current.

City staff sees value in the site and building for future use by the City of Bartlesville for public infrastructure and

future park and recreation use. Council action is necessary to authorize the purchase of this site from Clear Lake

LLC for a cash price of $25,000 together with a letter to the property owner for tax purposes. Please schedule this

item for City Council consideration at its Monday, December 2 meeting.

SALE CONTRACT THIS CONTRACT made and entered into this ______ day of December, 2013, by and between CLEAR LAKE, L.L.C., hereinafter designated as "OWNER" and the CITY OF BARTLESVILLE, OKLAHOMA, a municipal corporation, hereinafter designated as "BUYER", For a consideration of $95,000.00, OWNER agrees to sell, deliver and convey by Warranty Deed a merchantable title to the following described property, to-wit:

The NW/4 NW/4 SW/4 of Section 17, Township 26 North, Range 13 East, less and except the East 66 feet thereof and less the West 100 feet thereof, Washington County, Oklahoma,

subject to easements and rights-of-way of record. BUYER agrees to purchase the above-described property and pay the sum of $95,000.00 in the following manner: $25,000.00 at time of closing and the balance of $70,000.00 shall be forgiven and treated as a donation to the CITY OF BARTLESVILLE. This sale shall be closed on or before the 31st day of December, 2013. This property is being sold "AS IS" with no warranties, expressed or implied. OWNER shall pay in full the 2013 ad valorem taxes and any prior taxes that are now due. OWNER agrees to give possession on date of closing. OWNER assumes responsibility of loss or damage until transaction is completed. OWNER agrees to furnish abstract of title brought down to date showing title to be merchantable and vested in OWNER or to furnish Owners Title Guaranty Policy insuring BUYER's title. OWNER shall have a reasonable time to bring abstract of title down to date of this Contract and BUYER shall have a reasonable time to have said abstract examined. If merchantable title cannot be given in a reasonable time, this Contract shall be of no further effect to the parties hereto unless otherwise agreed in writing between the parties hereto.

THIS CONTRACT shall extend to and be binding upon the parties hereto, their successors and assigns.

CLEAR LAKE, L.L.C. BY:_________________________________________ MANAGER

CITY OF BARTLESVILLE, OKLAHOMA, A MUNICIPAL CORPORATION

BY:_________________________________________ MAYOR

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