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WELCOME to Level 3 Training
Tamer El-Fouly and Jesper LuthmanDay 1
Program
DAY 1
10.00-10.15 Presentation of training
10.15-11.00 Your expectations
11.00-11.30 Project Cycle Management
11.30-12.00 Break and signup for workshops
12.00-14.00 Evaluation of projects – describing the foundation
14.00-15.00 Lunch and prayers
15.00-15.45 Continuing evaluation and project work
15.45-16.00 Reflexions on the day
Program
DAY 2
10.00-10.30 Presentation of Log Frame with focus on LOGICAL and the
FRAME
10.30-16.00 Working in two ‘tracks’
1. With a project: filling out the frame and continue on expectations
2. Without a project: based on the expectations working on the log frame
11.30-12.00 Break
13.00-14.00 Lunch
Program
DAY 3
10.00-12.00 From LFA to en operational plan/action plan
12.00-12.45 Partnership plan
12.45-13.00 Verbal evaluation of the training
Presentation of training
• Approach is participatory and working in your partnerships
• Less talk more work
• We are facilitators and consultants – use us!
• We need to have fun
• Please give us feedback up front – then we can change!
Questions on guidelines to Anne, Rasmus or Jesper
The trainers
Tamer El-Fouly
Jesper Luthman
• Danish, living in Copenhagen
• Master of Public Health Science
• Worked as a private consultant (health sector) until 2010
• Working in the Ministry of Higher Education
• With DUF: Projects in the Balkans and a member of the MENA committee 4 years
Why am I here?
AIM is to map out expectations of partnerships and of level 3/trainers
Task: Work in your partnerships. Describe 3*2 things you expect of (1) your partnership (outcome) and (2) the training/trainers
15 min in your partnership (bring the notes)
30 min in new group – 5 min presentation from each
Project Formulation
Project Implementation
Project Idea
Project Evaluation
Partnership
Project Cycle Management
Evaluating your Project
Please use the following questiones (guidelines):• What do you think was the best issue in your project?• What will you do again?• What do you think went wrong in your project?• What will you not do again?• What did you learn from your project?• How much people participated and did you influence through your project?
Who are they? Describe them?• Do you think you had a multiplier effect? Did the people you influenced
influenced others?• What do you think did you change in the people/environment?• How did you approch/takle your problem and the targeted society/target
group?
Summary
• The project cycle is dynamic
• Evaluation should be seen as a learning experience AND conducted as an integrated part of the project
For tomorrow
• Introduction to LFA and stakeholder analysis
• Continuing the work in the groups
Reflexions?
SEE YOU TOMORROW AT 9.45 IN THE CONFERENCE ROOM
WELCOME to Level 3 Training
Tamer El-Fouly and Jesper LuthmanDay 2
Program
DAY 2
10.00-10.30 Presentation of Log Frame with focus on LOGICAL
and the FRAME
10.30-16.00 Working in two ‘tracks’
1. With a project: filling out the frame and continue on expectations
2. Without a project: based on the expectations working on the log frame
11.30-12.00 Break
13.00-14.00 Lunch
What is LFA?
• Objectives oriented• Target group oriented• Participatory
The LFA is an analytical, presentational and management tool which can help planners and managers:– Analyze the existing situation during activity preparation– Establish a logical hierarchy of means by which objectives will be
reached– Identify the potential risks to achieving the objectives, and to
sustainable outcomes– Establish how outputs and outcomes might best be monitored and
evaluated
Using LFA for change – from present to future
National/sector area
Project area
National/sector area
Project area
Present situation
Future situation
Activities
Immediate Objective
Development Objective
Inputs Outputs
Feasibility study
The LFA project planning process
1. Situation Analysis – the foundation for the project:
1) Step 1: Stakeholder Analysis/participation analysis
2) Step 2: Problem Analysis
3) Step 3: Objectives Analysis
4) Step 4: Alternative strategy/Choice of Strategy
17
Who are stakeholders?
• Anyone who has an interest in or is affected by the project or preliminary results, for example.:
• Shareholders• Board• Suppliers and partners• Authorities• Funders• Trade unions and other interest groups, eg. NGOs• End Users• Project Participants• Management and colleagues• Neighbors
18
TOOL: Action in relation to key stakeholders
StakeholderThe impact of
interest1-10 (impact)
Stakeholder benefits
Stakeholder cons
Preventive measures
Responsible / deadline
Who is the stakeholder?
1: Not important for project10: Very important project
Description of the known benefits of the project for the stakeholder
Description of the known drawbacks of the project to stakeholder
Description of measures that will reduce the interest's points
TOOL: Stakeholders and information strategies
Participation in the project
Influence on project
Necessary for implementation
Not necessary / Small influence Large influence
HostageBe informed- Large meetings- Education- Gather information through schemas or focus groups
Gray eminenceBe heard- Interview- Meetings- In reference group
External StakeholderBe informed- Newsletters- Create a good image
Resource personBe involved- Interview- Meetings- Workshops- Working in
The LFA project planning process
2. Project Design:
1) Step 5: Project Elements
2) Step 6: Assumption/External Factors
3) Step 7: Indicators and Means of Verification
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The project planning matrix
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DescriptionDescription Verifiable Verifiable IndicatorsIndicators
Means of Means of VerificationVerification
CriticalCriticalAssumptionsAssumptions
Development Development ObjectiveObjective
Immediate Immediate ObjectiveObjective
OutputsOutputs
ActivitiesActivities
InputsInputs
The process
23
Summary
• Working with the LFA and focus on stakeholders
For tomorrow
• Going from LFA to operational plan
• Continuing the work in the groups
Reflexions?
SEE YOU TOMORROW AT 9.45 IN THE CONFERENCE ROOM
WELCOME to Level 3 Training
Tamer El-Fouly and Jesper LuthmanDay 3
Program
DAY 3
10.00-12.00 From LFA to en operational plan/action plan
12.00-12.45 Partnership plan
12.45-13.00 Verbal evaluation of the training
From LFA to action/operational plan
• Introducing:
– Time
– Budget
– Responsibillity
30
Levels of planningLevel 1
Niveau 2
Niveau 3
Niveau 4
Mainplan for the project• Objectives• Areas to approach• Main milestones• Fases
Plan of fases for the project• Areas to approach• Milestones• Sub-deliverances
Action plan• List of activities – log with
decisions• Minutes
Personal plan of action
Level of detailsLevel of details
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From obective tree/log frame to operational plan
Are
as
to
ap
pro
ac
h
Feasibilty study Data analysis and koncept
Rutines
Technology
Training
Why?
How?
Output Output
Activity Activity Activity
Objective
So
mm
erfe
rie
Milestones and workshops
Udrulning af milepæle til de tre områder
Udrulning af planlægningsmetode
Fase 1: Beginning
SeptemberJune
18 maj Informations-møder for alle
Fase 2: Design
Målstyringsmøder i hver afdeling
April Maj
Styregruppemøde StyregruppemødeStyregruppemøde
Fase 3: Implementation
9 Juni Første milepæle rapport
15th May WS 1• Principles –
målstyring• Lederens rolle
16. Maj WS-Forandringshåndtering -lederroller
30. maj WS 2• Afholdelse af
tavlemøder
16. juni WS 3• Planlægnings-
hierarki
21. juni WS 4• Planlægning
go-live
22 maj – 2. juniMålstyring på agenda i afdelings-møderne
26. Juni Test planlægningscyklus
Uge 351. Rigtige planlægningscyklus
Ultimo aug. WS 5• Genopfriskning
af planlægning, milepæle og lederrolle
Medio sep. WS 6• Erfaringer og
forankring
Tentative detailed approachFase 3: Implementation
Uge 22 Uge 23 Uge 24 Uge 25 Uge 26 (30. Juni)
30. maj Workshop 2Tema:• Afholdelse af
tavlemøder
16. juni Workshop 3Tema: • Planlægningshierarki
21. juni Workshop 4Tema: • Planlægning go-live
StyregruppemødeXxxdag
Udrulning i hvert af de 3 områder
Planlægning af Workshop-Niveau inddeling-Rapportformat-Procesbeskrivelse
Færdiggørelse af milepæle rapport
Opfølgning på registreringerne
Coach lederne i udarbejdelse af første 3 mdr. plan
Støtte Jeanne i udarbejdelse af første 12mdr. plan
Ugentlig opfølgningsmøde i afdelingerne (Se mødestruktur)
Planlægning af Workshop
6. juniFørste milepæle rapport
Design af planlægningsmetode inkl. værktøjer og templates - Forsat
22 maj – 2. juniMålstyring på agenda i afdelings-møderne
EXERCISE
Activity Time and deadlines
Personell Materials Budget
When you know – who is responsibil?When you know – who is responsibil?