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1 General Information Welcome to Welcome to New Employee Orientation New Employee Orientation
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General Information
Welcome to Welcome to New Employee OrientationNew Employee Orientation
Florida Atlantic UniversityFlorida Atlantic University Established in 1961 - opened in 1964Established in 1961 - opened in 1964
30,000+ students30,000+ students
3,400 Employees – Faculty & Staff3,400 Employees – Faculty & Staff
175+ Degree Programs175+ Degree Programs
19 NCAA Sports19 NCAA Sports
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The Graduate College Harriet L. Wilkes Honors College Charles E. Schmidt College of Medicine Christine E. Lynn College of Nursing Charles E. Schmidt College of Science
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Boca Raton
Dania BeachDavieFt. Lauderdale
JupiterHarbor Branch (HBOI)
Broward Campuses
Northern Campuses
Largest Campus
10 Colleges10 CollegesDorothy F. Schmidt College of Arts and Letters College of Business College for Design and Social Inquiry College of Education College of Engineering and Computer Science
Things you should knowThings you should know
Smoking on CampusSmoking on Campus Hours of WorkHours of Work Personnel RecordsPersonnel Records Campus Announcements HR Weekly Workers’ Compensation ProceduresWorkers’ Compensation Procedures
RTW ProgramRTW Program
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FAU’s Boca Raton campus was designated a burrowing owl sanctuary in 1971 by the Audubon Society. This type of owl is very unusual because it makes its home in holes in the ground. It is a protected species whose campus nesting areas are surrounded by orange fencing. The feisty bird, traditionally associated with wisdom and determination, serves as the University’s mascot
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FAU Fighting OwlsFAU Fighting Owls
FAU earned the Fighting Owl role because…
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New Employee New Employee OrientationOrientation
Employee Relations & Employee Relations & Development InformationDevelopment Information
University Pay PlansUniversity Pay Plans
Administrative, Managerial & Professional Administrative, Managerial & Professional (AMP) (AMP) – – salariedsalaried
Support Personnel Support Personnel (SP) (SP) – hourly– hourly6 month probationary period6 month probationary periodTimesheets requiredTimesheets required
Other Personnel Services Other Personnel Services (OPS) (OPS) – temporary– temporaryTimesheets requiredTimesheets required
FacultyFaculty
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Diversity Initiative at FAUDiversity Initiative at FAU
Minority and international students make up 49% of our student body
All people are respected
Zero-tolerance policy for any kind of harassment or discrimination
Ranked 27th nationally for campus ethnic diversity (US News & World Report)
Diversity Committee Campus of Difference Training Celebrations of Diversity
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Payroll
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ATHLETICS
Tracey Hardy – Office ManagerGarcia Snow – Program Assistant
Owl CardsPolicy that all Faculty, AMP, and SP personnel obtain and carry the FAU OWL CARD while on campus
Primarily used for ID, verification of FAU status, University services, i.e. Library, obtaining passes for University sporting and theatrical events, OWL CARD debit program, Dining Services, BB&T ATM, etc
Faculty / Visiting Scholars Adjunct Faculty ($10.00 fee applies)
SP / AMP employees
Temporary employees & Sub-contracted employees ($10.00 fee applies)
Obtained at the OWL Card Services Office Student Union
• Legal identification (passport, drivers' license, or State / Government Photo Identification card) must be presented to obtain an OWL CARD
• Proof of employment status - copy of employment contract or pay stub
Replacement Fee = $15.00
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New Employee New Employee OrientationOrientation
Employee RelationsEmployee Relations& Development Information& Development Information
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Attendance & LeaveAttendance & LeaveSick Leave Sick Leave - - SP, Faculty, and AMPSP, Faculty, and AMP - Accrue 4 hours bi-weekly (13 days a year) - Can be used for immediate family - Annual leave can be used if sick leave has been depleted
Sick Leave is authorized for the following purposes:Sick Leave is authorized for the following purposes:
Leave Request/Approval Form
• The illness, injury, or appointments with health care providers of a member of the employees’ immediate family
• The employee’s illness, injury, or disability or appointments with health care providers
• Death of an employee’s immediate family member following the use of Bereavement Leave. Immediate family is defined as spouse, child, parent, grandparent, grandchild, or sibling of the employee or employee’s spouse
• Employees are required to notify their supervisor of any absence for illness, injury, the start of the normal workday. All other absences must be approved in advance
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Annual Leave Annual Leave – – SP, AMP and 12 mo. Faculty OnlySP, AMP and 12 mo. Faculty OnlyMust be approved in advance by the supervisor. (Can be used for medical Must be approved in advance by the supervisor. (Can be used for medical absences or emergencies with documentation.)absences or emergencies with documentation.)
Personal HolidayPersonal Holiday - - SP and AMP OnlySP and AMP Only1 day earned each fiscal year1 day earned each fiscal year
o Effective 30 days after hire Effective 30 days after hire o Use in one full day incrementUse in one full day incremento Must be used between July 1Must be used between July 1stst through June 30 through June 30thth
o Use it or lose itUse it or lose it
Pay Plan Accrual per Pay Period
Faculty 6.77 hours
AMP 6.77 hours
Executive Service 9.20 hours
SP (based on years of FAU Service)
0 - 5 years 4.00 hours
5 - 10 years 4.00 hours
10 + 6.00 hours
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Attendance & LeaveAttendance & Leave
Eligible with at least 12 months of service & 1250 hours in past 12 months Must fill out a Certification of Health Care Provider Form
Employees with < one year of service may take up to the amount of accrued leave they have, with the proper documentation
• Birth / Adoption
• Foster care placement of a child
• to care for an immediate family member (spouse, child, or parent) with a serious health condition
• Medical leave when the employee is unable to work because of own serious health condition
Extended Medical Leave Medical leave of 3+ daysEmployees with 1 or more years of continuous service may take up to six (6) months with medical documentation
Family Medical Leave Act (FMLA) – entitles eligible employees to take up to 12 weeks or 480 hours of unpaid, job-protected leave in a 12 month period. FAU allows employees to use paid leave that they have accrued as part of their FMLA leave
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Domestic Violence LeaveDomestic Violence LeaveFlorida Law - employees are entitled to take up to three working days of leave within a
12 month period to deal with issues relating to domestic violence suffered by the employee or a family or household member
Employed by FAU for more than three months
Leave may be taken to: Obtain an injunction for protection against domestic violence Obtain medical or mental health care related to the domestic violence Seek services from a victims services organization Seek legal assistance or prepare for court proceedings Secure existing housing or obtain new housing for safety reasons
Unpaid, but employees may use accrued leave. FAU may require written documentation from a treating facility or court verifying the purpose of the leave.
All documentation will be kept in a confidential file
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Employee Relations Required DocumentsEmployee Relations Required Documents
FAU Personnel RegulationsFAU Personnel Regulations
FAU Personnel Policies FAU Personnel Policies
Statement of StewardshipStatement of Stewardship
Each employee has the responsibility to read and Each employee has the responsibility to read and understand the contentsunderstand the contents
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Customer ServiceCustomer Service
”It starts with respect. If you respect the customer as a human being, and truly honor their right to be treated fairly and honestly, everything else is much easier.”- Unknown
“Customer service is not a department, it's an attitude!”- Unknown
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Impact of Customers on FAUImpact of Customers on FAU
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Thank You!Thank You!
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Report of Outside Business or Professional Report of Outside Business or Professional Activity for FAU Employees AgreementActivity for FAU Employees Agreement
All employees are required to report outside All employees are required to report outside business activities, professional activities, business activities, professional activities, conflicts of interest, or conflicts of commitmentconflicts of interest, or conflicts of commitment
Employees are required to update reporting of Employees are required to update reporting of any such activities, annually, commencing each any such activities, annually, commencing each new Fiscal Yearnew Fiscal Year
http://www.fau.edu/hr/files/OutsideBusiness.pdf
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Performance ManagementPerformance Management
Partnership between supervisor and employees Partnership between supervisor and employees working together to accomplish goals of the working together to accomplish goals of the Department and UniversityDepartment and University
Establish Goals and ExpectationsEstablish Goals and Expectations CommunicationCommunication FeedbackFeedback Coaching & SupportCoaching & Support Performance Evaluation Performance Evaluation Culminating in a Performance AppraisalCulminating in a Performance Appraisal
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SP Performance AppraisalsSP Performance Appraisals Probationary Appraisal Due at the end of the employee’s 6 month probationary period.
Can be extended beyond the end date up to a period of 6 months; however the probationary period may not exceed 1 year
Law Enforcement Positions have a 1 year probationary period
Annual Appraisal Due once per year and based on the day the employee started
in their current classification
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SP Performance AppraisalsSP Performance Appraisals
““Standards” of the positionStandards” of the position
Set by each individual SupervisorSet by each individual Supervisor
Standards should be clearly Standards should be clearly communicated to each employee by the communicated to each employee by the supervisorsupervisor
Employee may be asked to submit a Employee may be asked to submit a summary of accomplishmentssummary of accomplishments
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SP Performance AppraisalsSP Performance Appraisals
Critical Elements – 5 tasks that the supervisor deems most important to the overall job performance during the appraisal period
Performance Factors – Describes how the employee accomplishes work responsibilities and handles assigned job tasks
Career Development – Designated area for the supervisor to establish goals for the employee
Employee Remarks – Area at the end of each appraisal for employee to provide comments
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AMP Performance AppraisalsAMP Performance Appraisals Due each year on employee’s anniversary dateDue each year on employee’s anniversary date
Each appraisal shall be completed on the AMP Performance Each appraisal shall be completed on the AMP Performance Appraisal FormAppraisal Form
The employee submits a summary of accomplishmentsThe employee submits a summary of accomplishments to the Supervisorto the Supervisor
Supervisor establishes a rating for each of the 6 job Supervisor establishes a rating for each of the 6 job performance/professional competenciesperformance/professional competencies
An overall rating is then determined by the supervisorAn overall rating is then determined by the supervisor
Performance Appraisals are kept in employee’s filePerformance Appraisals are kept in employee’s file
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Employee Relations TeamEmployee Relations Team
Robin Kabat, Associate [email protected]
Donna Newman, Employee Relations [email protected]
Janet Eagen, Human Resources [email protected]
Nancy Vincenty, Broward HR [email protected]
The Employee Relations TeamThe Employee Relations Team is Here for You!is Here for You!
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BENEFITS and RETIREMENT Orientation
(561) 297-3071-Benefits (561) 297-2061-Retirement
Fax: (561) 297-3915
