Welcome to RAIN!Presented by: the folks in RDA

with today’s emcee, Tracy ZitzelbergerDate: January 15, 2015

Research Administration Information Network

RAIN Agenda

• Introduction• Updates & timely information:

TTBD Special Feature: What’s up in ORCATECH OPAM RATE ORIO

SVPRRFDSUSRResearch & Academic HRCTOOCTRI

• Q & A

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Tracy Zitzelberger

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TTBD

- Technology Transfer & Business Development

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TTBD Spotlight Series in Research News

– December: “TTBD Startup Spotlight”• Najit Technologies• Read the story here.

– January: “TTBD Inventor Spotlight”

• Perry Gliessman, OHSU Data Center

• Look for this story in Research News towards end of January.

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TTBD: Technology Transfer & Business DevelopmentAndrew Watson

TTBD Quarterly Newsletter

News/Events Update• How does TTBD commercialize

OHSU inventions?• Bringing together Inventors,

Investors, and Industry• What happened at the OHSU Startup

Symposium?

Subscribe today: techmgmt@ohsu.edu

Andrew Watson

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TTBD: Technology Transfer & Business Development

TTBD: Technology Transfer & Business Development

TTBD Lunch & Learn Presentation

“An OHSU Licensing Case Study: Discovering new Human MR Imaging Biomarkers”

Thursday, February 26, 201512:00-1:00PM

Mackenzie Hall 2201

Add to your Outlook Calendar or email borenk@ohsu.edu for an event invite.

Andrew Watson

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Questions?

E-mail: techmgmt@ohsu.edu

Phone: 503-494-8200

Website: www.ohsu.edu/techtransfer

Andrew Watson

TTBD: Technology Transfer & Business Development

What’s happening in…

- ORCATECH - Oregon Center for Aging & Technology

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Special Feature

What we do:ORCATECH is transforming clinical research with in-home continuous assessment technologies that collect data in real time, all the time.

We specialize in:• Continuous assessment technologies: consultation,

design and development.• Sensor-based clinical trial consultation & coordination• Algorithm development and Big Data analysis.

ORCATECHTracy Zitzelberger

Current assessment practice is limited.

• Infrequent assessments• Depends on self-report• Conducted at a clinic on provider’s schedule• Assumes exam indicates typical function• Hard to track across the course of illness• Limited knowledge of life context (e.g., sleep,

socialization, physical activity)

ORCATECHTracy Zitzelberger

Baseline 12 Months 24 Months

Measu

red

Funct

ion

Greatest Challenge?

Detecting meaningful change.

ORCATECHTracy Zitzelberger

Activity and Health• Research indicates a relationship between activity

and health problems.• In-home activity patterns are impacted by most

health issues - e.g., depression, injury, Parkinson’s, dementia.

• Key factors in ability to live independently: mobility and cognition.

ORCATECHTracy Zitzelberger

Community-wide Home Assessment Technology for tracking in-home activity.

ORCATECHTracy Zitzelberger

SecureCloud

Kaye, et al. J Gerontology, 2011Kaye et al. Journals of Gerontology: Psychological Sciences, 2011

Community-wide Home Assessment Secure, cloud-based data gathering.

ORCATECHTracy Zitzelberger

DataFusion

Data Fusion: Strength in combining data streams.

ORCATECHTracy Zitzelberger

Improved Assessment & Health Outcomes

Subject 1 Motion activity for 330 days.

Pixels: activity sensor firing.

Colors: location of sensor.

ORCATECHTracy Zitzelberger

Subject 2Motion activity for 210 days.

Note absences at mealtimes and throughout the day. Why?

Hayes, ORCATECH 2007

ORCATECHTracy Zitzelberger

Lives in retirement community.

ORCATECH

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Tracy Zitzelberger

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Tracy Zitzelberger, MPH ORCATECH website

www.orcatech.org

OPAM

- Office of Proposal & Award Management

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OPAM: Office of Proposal & Award Management

New DHHS Salary Caphttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-049.html

• Effective Jan 11, 2015: $183,300

• Use this amount for budgets on DHHS grant applications

• OHSU Salary Cap Worksheets will be revised to reflect higher amount.

Grants Management: Nancy Duncan

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OPAM: Office of Proposal & Award Management

New NRSA Stipend Levelshttp://grants1.nih.gov/grants/guide/notice-files/NOT-OD-15-048.html

• Federal Fiscal Year 15 Funds

• NOGAs will be revised to reflect increased amounts

• No Change in: Tuition, Training Related Expenses, Institutional Allowance

Grants Management: Nancy Duncan

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OPAM: Office of Proposal & Award Management

New Notices of Grant Award

Uniform Guidance Changes

• CFDA Name

• 45 CFR Part 75

• Research and Development (R&D)

Grants Management: Nancy Duncan

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OPAM: Office of Proposal & Award Management

NIH Policy on Late Submissionshttp://grants.nih.gov/grants/guide/notice-files/NOT-OD-15-039.html

• New two-week window after application due date, during which NIH might consider accepting a late application.

• Significant change from previous policy. Different late windows used to be tied to different types of applications and no late window was provided for those submitted with special due dates.

Pre-Award: Aric Dutelle

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OPAM: Office of Proposal & Award Management

Always Check eRA Commons!If you can’t VIEW it, they can’t REVIEW it.

Submitting to Grants.gov is not the final step in application submission. You are only ‘done’ when you can view every part of the submitted application in eRA Commons.

Please, please, please: Track your applications in eRA Commons: correct any identified errors, and carefully check your assembled application image.

Pre-Award: Aric Dutelle

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OPAM: Office of Proposal & Award Management

American Heart Association

Changes to the ePPQ

Due to changes in AHA terms and conditions, it has been necessary to update the ePPQ.http://my.americanheart.org/idc/groups/ahamah-public/@wcm/@sop/@

rsch/documents/downloadable/ucm_470094.pdf

Pre-Award: Aric Dutelle

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OPAM: Office of Proposal & Award Management

Direct from our Nation’s Capital

• Grants.gov will be down February 14 - 17. Please plan accordingly.

• Effective 1/26/15 Research.gov/FastLane will have automatic application compliance checking for page counts, budget amounts and performance dates. PI will see these errors before it routes to OPAM.

Pre-Award: Aric Dutelle

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OPAM: Office of Proposal & Award Management

New Post-Award Department Distribution

OPAM Sponsored Projects Analyst Account Distribution List

Post-Award: Pat Cloteaux

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OPAM: Office of Proposal & Award Management

New Final Financial Report (FFR)/ Invoice Language

“By signing this report, I certify to the best of my knowledge and belief that the report is true, complete, and accurate, and the expenditures, disbursements and cash receipts are for the purposes and objectives set forth in the terms and conditions of the Federal award. I am aware that any false, fictitious, or fraudulent information, or the omission of any material fact, may subject me to criminal, civil, or administrative penalties for fraud, false statements, false claims or otherwise.”

(U.S. Code, Title 18, Section 1001 and Title 31, Sections 3729-3730 and 3801-3812)

Post-Award: Pat Cloteaux

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OPAM: Office of Proposal & Award Management

OGA UpdateSearch by PPQ, IRB, IACUC, Alias or Project!

Process Improvement: Cari Benveniste

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OPAM: Office of Proposal & Award Management

OGA Update

• OGA Report names were changed which may expedite report selection. They no longer begin with “ZGMS” or “ZPA”. For example:

“ZGMS: Project Status Report - by Expenditure Category”

• Notice of Account Set-up will indicate if Uniform Guidance applies.

Process Improvement: Cari Benveniste

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OPAM: Office of Proposal & Award Management

Common Outgoing Subaward Topics

• Fixed Price Agreement payment schedules– Time milestone and, satisfactory progress as

determined by OHSU PI

• Treasury’s Wire Transfer form– Product or Service and, Location of work– Wire account information

• Determining invoice cost appropriateness– Principle Investigator or designee, and Fiscal

Authority responsibility.

Policy: Charlie Resare

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OPAM: Office of Proposal & Award Management

And…

• Questioning an invoice (cost, timing, etc…)– Contact Subrecipient and copy to spasub@ohsu.edu– Best if OPAM stay’s out of questioning initially.

• Subaward Invoice Roles & Responsibilities

Policy: Charlie Resare

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OPAM: Office of Proposal & Award Management

OIG Actions Update

OIG (Office of Inspector General) audit released 8/14/2014: University of California Los Angeles – Found unreasonable salary expenses charged to an

award based on a retroactive payment.

Takeaways– Retroactive payments are scrutinized.– This includes pay increases.– Tied to Labor Distribution (LD) and effort statements.

Policy: Charlie Resare

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OPAM: Office of Proposal & Award Management

OMB Uniform Guidance (UG) Update

• Effective 12/26/14– NIH is applying the UG to incremental funding.

• 26 federal agencies implemented the UG. – DHHS implementation available at 45 CFR 75.

• Minor deviations from original UG.• OPAM is currently making “house calls” to

address UG changes.

Policy: Charlie Resare

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OPAM: Office of Proposal & Award Management

OPAM Form Changes

Subrecipient Commitment Form

• Required from each consortium/subrecipient for proposals with a deadline of February 5, 2015 or later

• Also required for all subaward requests submitted on or after February 5, 2015

Policy: Charlie Resare

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OPAM: Office of Proposal & Award Management

Upcoming Form Changes

Subaward Request form • Will be modified to account for Subrecipient

Commitment form, and be more versatile. – Allows you to account for fixed price sub awards– Removes duplicate information already on the

Subrecipient Commitment form– Offers more options regarding carryforward

Policy: Charlie Resare

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OPAM: Office of Proposal & Award Management

Effort Update

Jul-Dec 2014 Effort Period Ended– LCTA’s due February 6th

– Forms to DECs by February 24th

New Salary Cap worksheet!!

Policy: Charlie Resare

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Questions?

OPAM Central:

orserv@ohsu.edu

4-7784

OPAM Online

OPAM: Office of Proposal & Award Management

RATE– Research Administration Training &

Education

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RATE: Research Administration Training & EducationMargaret Gardner

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Upcoming Learning Opportunities

RDA 101: Introduction to Research Administration

Clinical Trials Pre & Post Award Administration

Learning links for new and transitioning Research-related staff.

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RATE: Research Administration Training & EducationMargaret Gardner

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Compass

OHSU’s place to connect with learning opportunities.

http://o2.ohsu.edu/compass

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ORIO–OHSU Research Integrity Office

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ORIO IRB: Institutional Review Board

Update: eIRB Upgrade

On track for Early Summer Go-Live– Currently in Phase 2 Data Migration/Interfaces

Reminder: Please, clean up your documents. – Archive anything not in active use.– Document naming conventions help with a successful

data migration process.– Thanks for all your help!

Coming soon: Demos at faculty department meetings!

David Holmgren

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ORIO IRB: Institutional Review Board

Upcoming IRB Education Sessions

eIRB Upgrade: Initial SubmissionsWednesday, February 4th in UHS 8B60

9:30 to 10:30 a.m. Drop-in - no RSVP required.

Intro to IRB ReviewThursday, February 19th in CHH 3178

11:30 a.m. to 12:30 p.m. Enroll via Compass.

David Holmgren

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Questions?

David Holmgren

holmgred@ohsu.edu

503-346-3528

www.ohsu.edu/researchintegrity

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ORIO: OHSU Research Integrity Office

Wrap Up

Q & ANext RAIN Meeting:

February 19, 2015, 9:30 – 11:00 a.m.

Send agenda item requests to: rain@ohsu.eduOr use the RAIN Feedback Form

Everyone

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