Welcome to Student News1:00 – 2:00 (call in 12:45)

Please MUTE your microphones!

Please e-mail the following to stucoord@esd101.net:

•Be sure your K20 contact registers your district for the VTC

•We will not be taking roll call, so please email a list of VTC attendees at your site

IntroductionStudent News VTC

• Thanks for the feedback!

• Next VTC will be announced in September

This will be our last VTC for the 2008 School Year

stucoord@esd101.net

News

Juli

NewsUpcoming Workshops

• Year End Prep – June AM Dates, all secretaries

• Elementary NY Scheduling Part II – June PM Dates

• Year End Process – June dates, District Year End Contacts only

Be sure to register!!

NewsYear End Check Lists

Year End Contacts- Email on May 28th

• Food Service Checklist

• Gradebook Backup Checklist

• Pre-Year End – one for each building

Complete tasks, sign and give to

Year End Contact

NewsAugust Workshops

Basic Workshops for new users

• Student Demographics

• Attendance

• Current Year Scheduling

• Special Education

NewsFall Workshops

Be looking for announcements in September• Auto Email• Data Mining – beginning and advanced• Athletic Grading & Activities• State Reports – CSRS & .175• Discipline• Health• Basic Grading• Poor Attendance Letters• Fee Management

NewsFiscal Conversions

• End June 2008 – Asotin, Dayton, Pomeroy

• Early August 2008 – Reardan, Creston

NewsUpcoming Release

• June Release Weekend3:00 AM, Saturday, June 7th Until 9:00 PM, Saturday, June 7th

• July Release Weekend3:00 AM, Saturday, July 12th Until 9:00 PM, Saturday, July 12th

• August Release Weekend3:00 AM, Saturday, August 9th Until 9:00 PM, Saturday, August 9th

• Sept Release Weekend3:00 AM, Saturday, Sept 13th Until 9:00 PM, Saturday, Sept 13th

Users must be logged out during this installation.

Release notes will be posted to the Student Website.

Skyward Unavailable

12:01 AM July 10th - 11:59 PM July 11th (actually back 9:00 PM July 12th – July Standard Release)

WSIPC will be upgrading the Progress DataBase.

• Skyward will be unavailable to everyone– Citrix and Web Access– Educator Access Plus– Family/Student Access

Shelly

Special Education

Transition From Part-C to Part-B Report

• This Special Education State Report is now available in WESPaC

• A new evaluation field called IDEA Part-C has been added

• The IDEA Part-C field has been updated – Use the report to verify your data. The report can be found on your district’s export drive (X). It will be called something like: 2008.05.10_04.45.00_lind_school_district.linds.7_update_se_part_c.r.logReplace ‘lind’ with the name of your school district

• Remember:•Evaluations for children age birth to 2 years and 9 months should be coded with an evaluation type of Evaluation.•The evaluation that is done prior to the student’s 3rd birthday (must be at least 2 years and 9 months) must also be coded with an evaluation type of Evaluation.•The Permission Flag should be set to yes and the Permission Date should be entered. If the evaluation process took longer than 35 school days, the Timeline Reason must be entered.

Special EducationTransition From Part-C to Part-B Report

Special EducationTransition From Part-C to Part-B ReportAge 3 Evaluation - Code as Evaluation

Special EducationTransition From Part-C to Part-B Report

• SM/Stu Serv/Special Ed• Click the reports icon – • Choose State Reports/Transition from Part-C to Part-B• Click Run

Click Print

Special EducationTransition From Part-C to Part-B Report

Link to Template:http://www.k12.wa.us/SpecialEd/pubdocs/forms/Init_Eval_Timeline_C_2_B.xlsThere are several forms within this spreadsheet.

Click on the C TO B TRANSITION Form Tab

You will need to enter the numbers from your WESPaC Report onto OSPI’s Template

Return electronic copies of completed forms to Sandy Grummick at sandy.grummick@k12.wa.us by July 15, 2008

PAC DocumentationPAC Documentation – ON-Line Help

Find the PaC

Documentation

Button – anywhere

in Skyward to see the

On-line Help.

Shelly

Special EducationInitial timeline Report

Changes for the 2007-2008 reporting year

• Add new row B.3.a – Students who are eligible for Special Education but whose evaluation completion was over the 35 school days due to parents repeatedly failing to produce the child for the evaluation.– Use Timeline Reason Code OTH = Other

Special EducationInitial timeline Report

Changes for the 2007-2008 reporting year

• Add new row C.3.a – Students who are not eligible for Special Education but whose evaluation completion was over the 35 school days due to parents repeatedly failing to produce the child for the evaluation.– Use Timeline Reason Code OTH = Other

Special EducationInitial timeline Report

Changes for the 2007-2008 reporting year

• Include students who were given permission during the reporting school year but completed the evaluation after the reporting period. Those students will be counted in Row A.1.

Shelly

Special EducationEvaluation Report

Overview

The Evaluation Summary report displays all important Special Education information on a student that can be placed in the student file.

The report can also be run on an individual student under the State Report button.

Security may need to be updated to give access to this report

Special EducationEvaluation Report

Path: SM\SS\SE\Reports\Evaluation Summary

Special EducationEvaluation Report

Path: SM\SS\SE\Reports\Evaluation Summary

Special EducationEvaluation Report

Example

Special EducationEvaluation Report for one student

Path: SM\SS\SE\State Reports\Report

Crista

Depart of Health ReportsPath: State Reports\Other State Reports\

Department of Health Annual School ReportsDetail and Summary ‘At Risk Report’

Depart of Health ReportsDetail ‘At Risk Report’

Depart of Health ReportsDetail ‘At Risk Report’

Depart of Health ReportsDetail ‘At Risk Report’

Depart of Health ReportsPAC Documentation – ON-Line Help

Find the PaC

Documentation

Button – anywhere

in Skyward to see the

On-line Help.

Depart of Health ReportsPAC Documentation – ON-Line Help

Health ReportsPath: SM\OF\HR\UT\Vaccination Date Audit

Depart of Health ReportsVaccination Date Audit Report

Juli

Three reports

• Attendance Truancy– Provides information on actions taken when

students fail to attend school regularly

• Grades 1-8 Unexcused Absence Report– Provides information on unexcused absences

for students in grades 1-8

• Federal Suspension/Expulsion Report– Provides information on Special Ed Students

who were suspended or expelled this school year.

Attendance TruancyPath: State Reports

Attendance Truancy Report

Attendance TruancyPath: State Reports\Attendance Truancy Report

Report for the 2008 School Year.

Attendance should be from your first day of school thru May 31st.

Petitions for the current year should be from your first day of school thru May 31st.

You cannot change the Petitions for the Prior Year date range.

Attendance TruancyOverview

The report is looking for ‘Q’ type offense and action codes in the Student Discipline records.

‘Q’ codes are tallied for students, totals are placed in the proper location on the report.

The Summary Report provides totals.

The Detail Reports provides the students included in the Summary Report totals.

For detailed information go to our Discipline Document Library at http://www.esd101.net/cooperatives/dp_docs/student_records_libs.htmplease print:

•Coding for Attendance Truancy Report

Grades 1-8 Unexcused Absence Report

Grades 1-8 Unexcused Absence Report

The reporting period is always based on the school start date through May 31st of the current school year.

Select to Print Detail Report if you want to see the detail for each summary page.

Attendance Truancy Reports

Notes from OPSI: Chapter 28A.225 RCW

The statute requires school buildings to report truancy information to school districts and requires school districts to compile the reports and transmit the information to OSPI at the end of each school year.

Federal Suspension/Expulsion ReportPath: SM\SS\SE\Reports\Federal Spec Ed Sups-Expul Report

Federal Suspension/Expulsion ReportPath: SM\SS\SE\Reports\Federal Spec Ed Sups-Expul Report

Enter the report

Beginning Date (usually the first day of school)

Ending Date (usually the last day of school)

Federal Suspension/Expulsion ReportOverview

The Summary Report is looking for Action records in the Student Discipline Data with one of the following Suspension Types:

•In School•Out of School•Expulsion•IAES

The Detail Report is looking for students with a combination of Discipline Offense and Action Data, to include Special Education Data.

For detailed information go to our Discipline Document Library at http://www.esd101.net/cooperatives/dp_docs/student_records_libs.htmplease print:

•Coding for Federal Suspension Expulsion Report

PAC DocumentationPAC Documentation – ON-Line Help

Find the PaC

Documentation

Button – anywhere

in Skyward to see the

On-line Help.

Federal Suspension/Expulsion Report

Notes from OPSI: Bulletin 027-08 WSSSC

The Education Data System (EDS) portal will be available at https://eds.ospi.k12.wa.us beginning June 1, 2008. Please complete and submit the required Weapons in Schools Report data and Student Behavior - Suspension and Expulsion Report data for each school building. Instructions, data element definitions, and frequently asked questions are available at this Web site.

Data submissions must be completed by July 11, 2008.

Crista

RCW 28A.320.175 – “dot 175”Data Elements that will be collected:

• School Code – Required for 2009 submission• Staff Certification Number - Required for 2009 submission • First Name – Required for 2009 submission• Middle Name• Last Name - Required for 2009 submission• District Course Code - Required for 2009 submission • Course Title - Required for 2009 submission • Content Area Code• Course Designation Code• State Course Code• AP/IB Code• CIP Code• Section Id - Required for 2009 submission • District Student Id• SSID - Required for 2009 submission

RCW 28A.320.175 – “dot 175”What we do know:

•All WESPaC districts will follow the same submission method, which is currently under development by WSIPC working closely with OSPI

•Running Start students will need to be scheduled into subject-specific courses attached to certified teachers/staff member in your building

•Alternative schools will need to schedule students into (at least) subject-specific courses attached to certified teachers

•TA/Office Aid type courses must now be tied to a certified teacher/staff member

•This report is not about apportionment, so general P223 practices are not affected and should not change

P210 and P210 VocThings you can do now:

•Have your EDS District Security Administrator grant you access to the P210 and P210 Voc reporting areas

•Run preliminary P210 and P210 Voc now to fix problems in your current data

•Communicate any changes to the CSRS contact in your district

•Current seniors who will not graduate due to missing any part of Graduation requirements (including WASL) must be retained

•New Voc reporting requirement for the 2008-2009 school year – “recognized assessment” information is not required for the current school year

CSRS Data Element 40 Pre-School

Path: SM\ST\ WA/NCLB Tab – Student Programs

Data Element 40 – Pre-SchoolPath: SM\ST\ WA/NCLB Tab – Student Programs

Funding Source PRE

Juli

Report Templates

Entities can create Report Templates for their teachers.

Web Access\Student Management\EP\SE\CFReport Templates

Report Templates

Report Templates

1. After selecting Add new Report Template2. Enter Sequence #, we suggest starting the

templates with 800 series3. Name the Template – Save4. Enter the Report Parameters – Save

Your template is now available for all teachers.

Use these templates to keep reports consistent within your entity.

Report Templates

This is how the teacher will see the template.

Juli

Skyward Unavailable

12:01 AM July 10th - 11:59 PM July 11th (actually back 9:00 PM July 12th – July Standard Release)

WSIPC will be upgrading the Progress DataBase.

• Skyward will be unavailable to everyone– Citrix and Web Access– Educator Access Plus– Family/Student Access

Quick Pick Reports

Please email us a list of the Quick Pick Reports

you use.

Places to find Quick Pick Reports are detailed in last month’s VTC.

CSRS

• June submission (May’s data) due to OSPI no later than June 15th.

• Summer Submissions – June Data, July Data, August Data– Submit after Year End Process– Submit after returning to school in September

Year Start – August Workshops

• Thank you to those who responded

• We will be announcing the workshop dates prior to June 1st

• Year Start morning workshop

• Afternoon will be three separate classes– Substitute Assignment– EA+ & Gradebook for Secretaries– Obligations

Resources

• ESD101 Student Website– Training Materials

• Login and Password are no longer needed to view• This presentation will be posted upon completion of

the VTC.

– FAQS– Calendar

www.esd101.net/cooperatives/stu_resource.htm

Feedback

• VTC topics you’d like to see covered?

• Training needs?

• Email suggestions to stucoord@esd101.net

Thank You!Have a great summer!

Please e-mail the following to Stucoord@esd101.net:

•List of VTC attendees at your site