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SISKSAUG-110111

Kansas State Reporting Guide

Reporting Year 2016-2017

December 2016

The Edupoint software and any form of supporting documentation are proprietary and confidential.Unauthorized reproduction or distribution of the software and any form of supporting documentation is strictlyprohibited andmay result in severe civil and criminal penalties.Information in this document is provided in connection with Edupoint Educational Systems, LLC. products. Nolicense to any intellectual property rights is granted by this document.

The screens, procedural steps, and sample reports in this manual may be slightly different from the actualsoftware due tomodifications in the software based on state requirements and/or school districtcustomization.

The data in this document may include the names of individuals, schools, school districts, companies, brands,and products. Any similarities to actual names and data are entirely coincidental.

Copyright ©2016 Edupoint Educational Systems, LLC.

Edupoint, Synergy Student Information System, Synergy Special Education, Synergy Assessment,TeacherVUE, LessonVUE, StudentVUE, and ParentVUE are registered trademarks of Edupoint EducationalSystems. Inspect is a registered trademark of Key Data Systems. Google and theGoogle logo are registeredtrademarks of Google Inc. Apple and iPad Pro are trademarks of Apple Inc. Microsoft andOneDrive aretrademarks of theMicrosoft group of companies.

Other names and brands may be claimed as the property of others.

Copyright 2016 Edupoint Educational Systems, LLC.

About This ManualEdupoint Educational Systems, LLC. develops software with multiple release dates for the softwareand related documentation. The documentation is being released inmultiple volumes tomeet thiscommitment.

Conventions Used in This Manual

l Bolded text indicates user interactions such as a button or field on the screen.l Notes, Tips, References, and Cautions appear in themargin to provide additional information.

Before You Begin

Before installing any of the Edupoint family of software products, please be sure to review thesystem requirements andmake sure the district’s computer hardware and softwaremeet theminimum requirements.

Software and Document History

DocumentVersion

ReleaseDate

ReportingYear Description

1.0 Jul 2016 2016-2017 Initial release of this document

2.0 Oct 2016 2016-2017 Update to KIDS Collection Extract File Mapping: rowsD18, D19, and D20 Notes column, and all of D50 entry

3.0 Dec 2016 2016-2017

l CTE406 screenshots and Total Min column

l Added CTE407

l Improved EXIT extract performance

l Renamed KanService Import to SPED Pro Import

l Only load students with Enrollments betweenselected dates added in TEST Collection

Kansas State Reporting Guide 3

Copyright 2016 Edupoint Educational Systems, LLC

Table of Contents

About ThisManual 3

ConventionsUsed in ThisManual 3

Before You Begin 3

Software and Document History 3

Table of Contents 4

Chapter 1: Setup and Configuration 9Organization Setup 10

District 10

School 10

Schools No Longer in Use 11

District Setup 12

Allowing No-Shows 12

SummerWithdrawals 12

District State Requirements 12

Seminar Minutes 15

School Setup 15

Exclude FromState Reporting 15

State Requirements 16

ProgramSetup 17

Needs/ProgramsDefinition 17

Special Ed Service Definition 17

CTE Setup 18

CTE Programs 19

Update Student CTE 21

Student CTE 23

Chapter 2: Lookup Table Mapped Values 25Overview 26

K12 Lookup Tables 28

Grade Lookup Table 28

Language Lookup Table 29

K12.Demographics Lookup Tables 30

Homeless Lookup Table 30

Post Secondary Lookup Table 32

4 Kansas State Reporting Guide

Edupoint Proprietary and Confidential

SrUserCode02 Lookup Table 33













K12.Enrollment Lookup Tables 44

Access 504 Lookup Table 44

District of Residence Lookup Table 45

Enter Code Lookup Table 46

Leave Code Lookup Table 47

SrUserDd01 Lookup Table 48





K12.KS Lookup Tables 52

Neglected Student Lookup Table 52

ServedWith At Risk Funds Lookup Table 53

Virtual Education Student Lookup Table 54

K12.ProgramInfo Lookup Tables 55

ELL ProgramCode Lookup Table 55

FRMCode Lookup Table 56

GATE Code Lookup Table 57

Nighttime Residence Lookup Table 58

Revelation Lookup Tables 58

Country Lookup Table 58



Ethnicity Lookup Table 59

State Lookup Table 60

Chapter 3: Data Entry 61Student Screen 62

Demographics Tab 62

Other Info Tab 63

Enrollment Tab 64

State Tab 66

Parent Screen 69

Demographics Tab 70

English Language Learners Screen 70

Free and ReducedMeals Screen 71

Special Ed Student Services Screen 72

Student GATE Screen 73

Student Needs Screen 73

Needs Tab 74

Chapter 4: Imports 76SPED Pro Import 77

KCCMS Course Import 79

Importing to Update Existing RecordsOnly 79

Importing to AddMissing Records 81

State Assessment Import 82

Importing State Assessments 82

Student State ID Import 83

Chapter 5: Extracts 85Navigating the Extract Screens 86

TheOptions Tab 87

The History Tab 87

The Extract Viewer 89

The About Tab 90

KanDis 90

KCCMS 91

KIDS Collection 92

ASGT – Assignment Collection 94



ENRL – Funding and Enrollment Collection 96

EOYA – End of Year Accountability Collection 104

EXIT – EXIT Collection 106

QERY Collection 110

TEST Collection 112

SMSC Collection 113

State Reporting Extracts 115

CTE PathwayExtract 115

EDCS Staff Assignment 119

SPED Pro Extract 128

STCO–Student Course Collection 130

TASC – Teacher and Student Connection 133

Chapter 6: Reports 137CTE Reports 138

CTE405 - CTE Vocational Class List 138

CTE406 - CTE Summary byCourse 140

CTE407 - CTE District Summary 142

LCP Annual At-Risk Report 145

BusinessRules 145

Setup 146

Locating the LCP Report 149

Running the Report 150

Criterion Details 153

IDS605 - Incident SummaryReports 157

KAN-SERV State Reporting Process 158

Delete Existing Data 158

Schedule the Report 158

Chapter 7: Extract File Mapping 161KanDis 162

KCCMS 170

KIDS Collection 172

CTE PathwayExtract 196

EDCS Staff Assignment 198

SPED Pro Extract 207



STCO–Student Course Collection 214

TASC – Teacher and Student Connection 221



Chapter 1:Setup and Configuration

Organization Setup 10District Setup 12School Setup 15Program Setup 17CTE Setup 18

10 Kansas State Reporting GuideChapter 1: Setup and Configuration

Organization SetupVerify correct entry of the County, District, and School numbers. TheOrganization screen definesthe district structure within Synergy. Each school has a Kansas School code known as theAccountability School Identifier. The Accountability School Identifier codes ensure the data links tothe correct school within the district.

District

1. Navigate toSystem > Setup > Organization.2. From theOrganization screen, click the district to update.3. In the District Number field, verify the district number is correct.

Organization, District Setup

School

Prior to entering the State School Code, your system administrator should change the State CTDSCode field label to State School Code.

1. Navigate toSystem > Setup > Organization.2. From theOrganization screen, select the appropriate school to update.


Kansas State Reporting GuideChapter 1: Setup and Configuration 11

3. In the State CTDS Code field, verify the 4-digit State School Code is correct.

Organization, SchoolSetup

4. Repeat this step for each school in the district.

Schools No Longer in Use

Move schools no longer in use by the district to a Closed School node within Organization.Information about the student at the previous school may still be part of processing and/orcalculations. Closed schools appear under a Closed School node but you can still view them in thehierarchy. Hiding the school from general use causes errors.

1. Navigate toSystem > Setup > Organization.2. From theOrganization screen, select the appropriate school to update.3. In the Parent Organization section, select theClosed Schools option as the Parent

Organization.

Organization, SchoolSetup



District Setup

Allowing No-Shows

Select the Allow “No Show” setting to collect leave codes and leave dates for students who are NoShows. A No Show student is a student that enrolled but never attended a school in the district.Follow the normal process to inactivate a previously enrolled student.

1. Navigate toSystem > Setup > District Setup Screen > System tab.2. Select theAllow “No Show” option.3. Select theRequire Summer Withdrawal Code/Date for “No Show” option.4. Select theDo Not Clear Summer Withdrawal Code and Date option.

District Setup, System Tab

Summer Withdrawals

To report a student to the Department of Education as a summer withdrawal prior to the first day ofschool, enter and withdraw this student.

District State Requirements

Verify the following defined parameters for the district:

l Graduation Code—Select the leave code that indicates a student graduated.l Include No ADA/ADM in ENRL – Select this option to include students with No ADA/ADM.l Case Manager as Proctor – Select this option to report CaseManager as Proctor.l All Day Code Recognition – Select this option to ignore the All DayCode for statereporting.

l Preschool Grade Levels – Select this option to allow Synergy to determine the grade levelsfor preschool students.

l Grade Level Default Minutes – Enter default minutes for specific grade levels.



l Assessment Definition – Enter specific grade levels that can take an assessment and thedefault assessment value to assign to themajority of students.

These code selections apply to all schools in the district.

1. Navigate toKS > Setup > District State Requirements.2. In General Options, select the option to Include No ADA/ADM in ENRL. Select the option

toReport Case Manager as Proctor. Select Ignore All Day Code for State Reporting.

District State RequirementsScreen, GeneralOptions

3. In the Graduation Code field, select the leave code that indicates a student graduated. TheGraduation Code determines the Exit/Withdrawal Date for early graduates.

District State Requirements

4. In the Preschool Grade Levels, select the option to Calculate grade levels for state reportingfor preschool students. If using this option, designate a general preschool grade in theK12 >Grade lookup table and the system automatically determineswhich state code to use forstudents based on age, special education status, and at-risk status. If not selecting this option,the district needs to designate a specific grade level for each state code in theK12 > Gradelookup table for each possible grade level.

District State RequirementsScreen, PreschoolGrade Levels



5. In the Grade Level (Defaults) Minutes Enrolled area, add an entry for each grade level and thecorresponding default minutes enrolled for all students in that grade level.

District State RequirementsScreen, Grade Level (Defaults) MinutesEnrolled

6. In the Assessment Definition area, add an entry for each general assessment.

District State RequirementsScreen, Assessment Definition

7. Each assessment then requires the specific grade levels allowed to take the assessment aswell as the default assessment type given to themajority of students.

District State RequirementsScreen, Assessment Detail



Seminar Minutes

Kansas districts require an option to store Seminar Minutes for use in the Principal’s Building Report(PBR) and Career and Technical Education (CTE) reports. A new Seminar Minutes field displays onthe State Requirements screen at the school level so districts can store values based on individualschools.

Adding Seminar Minutes

Youmust set Seminar Minutes individually for each secondary school.

1. Navigate toSynergy SIS > KS > Setup > State Requirements.2. Enter a value between 0.1 and 9.9 in theSeminar Minutes field.

State RequirementsScreen

The Seminar Minutes field does not accept double digit numbers ora zero.

3. ClickSave.

Clearing Seminar Minutes

1. Select theSeminar Minutes field.2. Delete the value.3. ClickSave.

School Setup

Exclude From State Reporting

If a school is not eligible for state funding or you wish to exclude it fromKansas State reportingrequirements, use the Exclude fromState Reporting option to remove that school from the statereporting process.

1. Navigate toSystem > Setup > School Setup.2. From theOther Info section, select the Exclude from State Reporting option.



SchoolSetup Screen, Other Info Section

State Requirements

1. Select the school to update.2. Navigate toSystem > Setup > State Requirements.3. Under LunchMinutes Enrolled, districts can designate how manyminutes lunch runs.

Synergy subtracts theminutes as part of the calculation process for ADA/ADM in ENRL.

State RequirementsScreen, LunchMinutesEnrolled

4. Under TermSetup, enter the following fields:

a. In the Semester 1 section, click theCalendar to select the Start Date and EndDate forthe first semester or type each date in M/D/YY format.

b. In the Semester 2 section, click theCalendar to select the Start Date and EndDate forthe second semester or type each date in M/D/YY format.

State RequirementsScreen, Term Setup For TruancyCalculation

5. Only addAssessment Definition valueswhen an individual school uses assessments orassessment types different than those used by the district. Otherwise, leave this area blank forSynergy to extract values fromDistrict State Requirements.



State RequirementsScreen, Assessment Definition

6. Repeat this process for each school in the district.

Program Setup

Needs/Programs Definition

Use the Needs/ProgramsDefinition screen to verify program codes.

To verify the Needs/ProgramsDefinitions:

1. Navigate toStudent Programs > Setup > Needs/Programs Definition.2. Review the existing programs defined for your district and verify that these program codes

have the proper definitions:

l T1 – Title Il T2 – Title Targeted Assistedl T3 – Title IIIl 504 – 504 Planl AR – At-Riskl EINT – Elementary Interventionl H –Homelessl M -Migrant

Special Ed Service Definition

Use the Special Ed Service Definition screen to define the special education program codes.

1. Navigate toStudent Programs > Setup > Special Ed Service Definition.2. Review the existing special education programs defined for your district and verify that these

program codes have the following definitions:

l Blank – Nonel AM–Autisml DB –Death/blindnessl DD –Developmentally delayedl ED – Emotional disturbancel HI – Hearing impairmentl ID – Intellectual disabilityl LD – Specific learning disabilityl MD –Multiple disabilitiesl MR –Mental retardationl OH –Other health impairmentl OI –Orthopedic impairment



l SL – Speech/language disabilityl TB – Traumatic brain injuryl VI – Visual Impairment

CTE SetupPrior to using the updated CTEmodules:

1. Navigate to Course > District Course and locate theCarl Perkins/CTE Programssection.

a. Set the appropriateCourse Level for each CTE course.b. Set the appropriateCTE Credits Req. value for each course.

If this value is blank, it defaults to the value inCourse > District Course >Credit.

c. Set the appropriateCTE Gender Type value for each course if you consider thecourse non-traditional.

District Course Screen

You can also set Gender Type for an entire CTE Program rather for anindividual course.

2. Navigate toGrading > Setup > Mark Definition and locateCTE Competency Percent.



3. Set theCTE Competency Percent value that the letter grade is worth (three character limit).

MarkDefinition Screen

This option determinesCompetency% on Student CTE and is not a required field.

4. Set theCTE Rank value that the letter grade is worth (two character limit).

MarkDefinition Screen

CTE Programs

1. Navigate toCourse > CTE Programs.2. If the pathway is non-traditional, set theCTE Gender Type field.

If the district should consider a single course non-traditional, set theGender Typeon District Course.



TheCTE Programs screen includes:

l The Year Start and Year End fields exist so that courseswithin a programmay start or end asrequired tomeet state/federal reporting requirements. These year fields do not auto-populatefromDistrict Course.

CTEProgramsScreen, CTEProgram Tab

l The School Exclusions tab on the CTE Programs screen uses the Chooser functionality. Thisscreen excludes schools chosen on this tab from using the pathway.

CTEProgramsScreen, SchoolExclusion Tab

l CopyCTE Program allows for quick creation of similar programs.l If you plan to usemultiple similar pathways, create a pathway and use the COPY CTEProgram to create a duplicate of the existing pathway.



Update Student CTE

1. Navigate toCourse History > Update Student CTE.

Update Student CTEScreen

2. SelectReplace Existing Data to remove any existing data for a student in Student CTE andreplace it with new data from this process.

3. Select theGrade Levels to update.4. In Student CTE Data Source, select the appropriate option.5. In CTE to Report Calculation Setup, CTE Calculation Priority, select the optionGive Non-

Traditional priority over Traditional Program orGive Non-Traditional Course priorityby gender over Traditional Program. With this option selected, if a student has atiebreaker situation between programs, Synergy selects a non-traditional program over a



traditional program.6. In the Exclusion Criteria section, selectDo not populate Program to Report on a tie.

Selecting this optionmeans that the CTE to Report on the Student CTE screen remains blankif the system deems the student’s status in multiple programs as an unbreakable tie. Synergyonly uses this after exhausting all other tiebreaking scenarios.

7. SelectExclude 12th grade students with only participation records. Selecting thisoptionmeans Synergy leaves the CTE to Report field blank on the Student CTE screen forthose 12th grade students who are participants in a program.

8. In the Participation Setup area, either set theNumber of Participation Courses Needed toqualify a student as a participant or set theMinimum Participation Course CreditsRequired to qualify a student as a participant. AnyCTE Course Level counts towardParticipation. Only one of the two fields requires data.

9. In the Concentration Setup area, set either theNumber of Concentration CoursesNeeded to qualify a student as a concentrator or set theMinimum Concentration CourseCredits Required to qualify a student as a concentrator. AnyCTE Course Level ofConcentration or Completion counts toward this requirement. Only one of the two fieldsrequires data.

10. In the Completion Setup area, set the Total Number of Completed Course CreditsRequired. This is the number of credits a student must complete to qualify a student as acompleter. Only a CTE Course Level of completion counts toward this requirement.

11. Set theMinimum Number of Completed Course Credits with a Course Level abovean introductory level. This is theminimumnumber of credits a student must completeabove an introduction level to qualify the student as a completer. You can leave this optionblank.

12. Set the Total Number of Capstone/Completer Course Credits Required. This optionidentifies the number of credits required at completion level to qualify the student as acompleter. You can leave this option blank.

13. Set theMinimum Competency Percentage Value Required if a student must meet acompetency threshold to qualify as a completer.

14. Select thePassed Industry Certification or Assessment option if a student must pass anindustry certification test to qualify as a completer. You can leave this option blank.

15. ClickUpdate Student CTE Data to execute the process and update the Student CTEscreen. A log file generates to show the students affected. You can find this log file in the JobQueue.

Individual district settingsmight be different from those set in the figure above.



Student CTE

1. Navigate toCourse History > Student CTE.

Student CTEScreen

TheCTE to Report field automatically updates based on the student’s highest overall competency.

l If there is a tie between the programs, CTE to Report breaks the tie by selecting the programmarked as non-traditional. If none of the courses are non-traditional and the competencypercentage is equal, CTE to Report remains blank so the district canmake the finaldetermination. Keep inmind that other selections on the Update Student CTE screen can alsoalter the CTE to Report selection.

l Participation counts as the student having a program listed on the CTE Programs grid.l Synergy sets concentration with a check in the Concentrator column based on either theminimumnumber of courses needed or theminimum course credits required as set forth onthe Update Student CTE screen, on the Concentration Setup area.

l Synergy sets completion with a check in the Completed column if a student met the totalnumber of completed course credits required and theminimum credits above an introductorylevel set forth on the Update Student CTE screen, in the Completion Setup area.

l TheCompleted Date is the 15th of themonth/year the student completes the CTE Program.Synergy pulls themonth and year fromCourse History and assigns the 15th day of themonthby default.

l Synergy determines the Competency% column based on the student’s final grade asrecorded in Course History.

l Example of Competency%:l Student hadGrade of B in Parenting on Student Course History. In Mark Definition a B = 90.l Student hadGrade of C in Career in Student Course History. In Mark Definition a C = 80l Credit in Parenting worth .5 (90 *.5 = 45)l Credit in Career worth .5 (80 * .5 = 40)l 40 + 45 = 85



l 85/3 credits required for completion of pathway (defined on Update Student CTE inCompletion Setup) = 28.33333333

l Synergy selects the Assessment Taken option if the student takes any assessment linkedthrough the CTE Assessment Test Group on CTE Programs.

This option does not require that the student passed the test, only that the studenttook the test.

l Synergy selects the Industry Certified option only if the student passes a test linked throughthe Industry Certification Test Group on CTE Programs.

l In Student CTE, to see the individual courses that a student received credit for in a pathway,highlight a program in the CTE Program area and click the Show Detail button. The CourseDetail tab lists all the courses a student received credit in for that specific pathway.

The Detail screen of Student CTE:

l TheCourse Detail displaysCourse Name, CTE Course Level, Course ID, Credits Earned,Credits Required and where the course extracted from (i.e. Course History, WIP).

CTEProgramsDetail Screen

l The ProgramDetail displays the Student Learning Experiences associated with the program.

CTEProgramsDetail Screen, ProgramDetail Tab


Chapter 2:Lookup Table

Mapped ValuesOverview 26K12 Lookup Tables 28K12.Demographics Lookup Tables 30K12.Enrollment Lookup Tables 44K12.KS Lookup Tables 52K12.ProgramInfo Lookup Tables 55Revelation Lookup Tables 58

26 Kansas State Reporting GuideChapter 2: Lookup Table Mapped Values

OverviewVerify that all tables defined in the Kansas State Reporting DataMapping portion of this guide areset up correctly with the associated state values. Locate valid values in the KIDS Collection SystemFile Specifications document located on the following state website: Kansas Individual Data onStudents (KIDS).

In general, during the file and reporting process, Synergy extracts the state code if the standardSynergy SIS codemaps a state-defined value (i.e., Grade). If the state code value is blank, thestandard Synergy SIS code extracts.

The Ethnicity Lookup Tablemaps the Alt Code 3 field to the state values and calculates a numericvalue based on the codes assigned to the student’s record.

To update the Lookup Table definitions:

1. Navigate toSystem > Setup > Lookup Table Definition.2. From the Lookup Table Definition screen, locate the appropriate table to update. Refer to the

following table for a list of Lookup Definition screens and tables.3. In each Lookup Table, verify that the standard Synergy SIS valuesmap to their corresponding

Kansas state reporting values.

Screen Table Corresponding State Field

K12

Grade Grade Level

Language First Language

Pathway / (High SchoolOnly) Career and Technical Education Student


Kansas State Reporting GuideChapter 2: Lookup Table Mapped Values 27


K12.Demographics

Homeless Residence of Homeless Student while Homeless

Post-Secondary Post-Graduation Plans

SrUserCode02 StateMath Assessment

SrUserCode03 State ELA Assessment

SrUserCode04 State Science Assessment

SrUserCode07 State History/Gov Assessment

SrUserCode11 State English Language Proficiency Assessment(ELPA)

SrUserCode12 General CTE Assessment

SrUserCode14 Animal Systems Assessment

SrUserCode15 Comprehensive Agriculture Assessment

SrUserCode16 Comprehensive Business Assessment

SrUserCode17 Design and Pre-Construction Assessment

SrUserCode18 Finance Assessment

SrUserCode19 Manufacturing Production Assessment

SrUserCode20 Plant Systems Assessment

K12.Enrollment

Access 504 Qualified for 504

District of Residence Residence District Identifier

Leave Code Exit/Withdrawal Type

SrUserCodeDD01 Accountability School Number

SrUserCodeDD02 Funding School

SrUserCodeDD03 Attendance School/Program Identifier

SrUserCodeDD04 Concurrent High School Enrollment

SrUserCodeDD05 Special Circumstances Transfer Choice

K12.KS

Neglected Student Neglected Student

ServedWith At-RiskFunds Served with At-Risk Funds

Virtual Education Student Virtual Education Student

K12.ProgramInfo

Childhood Programs Early Childhood Program Participation

ELL Program Code ESOL/Bilingual Program Participation Code

FRMCode Eligibility for National School Lunch Program

Gate Code Gifted Student Code




Revelation

Country Country of Birth

Ethnicity Comprehensive Race

State State / Province

Optionally, run the SQL Scripts provided during the implementation process to populatethe Lookup Tableswith all of the valid state values or enter the state values only for thoseitems relevant to your school or district. These codes are current at the time of therelease; however the district may need tomanually add additional codes tomeetrequirements. Do not run these scripts if there are existing values that you should notdelete.

K12 Lookup TablesVerify that the following state code values aremapped in the following K12 Lookup Tables.

Grade Lookup Table

1. Follow this path to access theGrade Lookup Table:System > Setup > Lookup TableDefinition > K12 > Grade.

2. The KansasDepartment of Education requires all schools to use the grade level reportingcodes documented in the following table. Enter the student’sgrade level in the Grade field onthe Student screen.

Student Screen, Enrollment TabWith Grade Field

3. Verify the following state codes are defined in the State Code column of the Grade LookupTable. Youmust map each grade’s state code to the corresponding standard Synergy SIScodes defined in the Code column. The codes appear in alphanumeric order byCode.

If allowing Synergy to determine the correct preschool grade level state code, youonly need to input one Preschool level entry in the table.

State Code Description

00 Birth - 2 years old, includes Special Education Infant/Toddler (optional group)

01 3-Year-Old Preschooler



State Code Description



04 4-Year-Old At-Risk

05 Kindergarten

06 First Grade

07 SecondGrade

08 Third Grade

09 Fourth Grade

10 Fifth Grade

11 Sixth Grade

12 Seventh Grade

13 Eighth Grade

14 Ninth Grade

15 Tenth Grade

16 Eleventh Grade

17 Twelfth Grade

18 Not Graded

Language Lookup Table

1. Follow this path to access the Language Lookup Table:System > Setup > Lookup TableDefinition > K12 > Language.



2. Enter the Language code in the First Learned field on theStudent Programs > EnglishLanguage Learners (ELL) for any student whose first language learned was not English. Ifthis field is blank, English extracts as the student’s first language.

English Language LearnersScreen, ELL TabWith First Learned Field

There is amodified view of the above screen (English Language Learners.KS) thatyour school might use in place of this screen.

3. Verify the Language state codes are defined in theState Code column of the LanguageLookup Table. Refer to the KIDS Collection SystemFile Specifications document located onthe following state website: Kansas Individual Data on Students (KIDS) for a list of valid statelanguage codes.

K12.Demographics Lookup TablesVerify that the following state code values aremapped in the following K12.Demographic LookupTables.

Homeless Lookup Table

If you use Student Needs to track historical data, skip this setup.

1. Follow this path to access the Homeless Lookup Table:System > Setup > Lookup TableDefinition > K12.Demographics > Homeless.


http://kidsweb.ksde.org/


2. Enter theHomeless code in the Homeless field on theStudent > Other Info tab to identifya homeless student’s residence while homeless. If this field is blank or equal to zero (0), thestudent is not considered homeless.

Student Screen, Other Info TabWith HomelessField

3. Verify the following state codes are defined in the State Code column of the HomelessLookup Table. The codes display in alphanumeric order byCode.

Code Description

0 Not a homeless student

1 Accompanied homeless student doubled up (e.g., with relatives, living with another family)

2 Accompanied homeless student stayed in hotel/motel

4 Accompanied homeless student stayed in shelters, transitional housing, or is awaiting fostercare

5 Accompanied homeless student was unsheltered (e.g. car, parks, campgrounds, temporarytrailer, or abandoned buildings)

6 Unaccompanied homeless student doubled up (e.g., with relatives, living with another family)

7 Unaccompanied homeless student stayed in hotel/motel

8 Unaccompanied homeless student stayed in shelters, transitional housing, or is awaitingfoster care

9 Unaccompanied homeless student was unsheltered (e.g., car, parks, campgrounds,temporary trailer, or abandoned buildings)



Post Secondary Lookup Table

1. Follow this path to access the Homeless Lookup Table:System > Setup > Lookup TableDefinition > K12.Demographics > Post Secondary.

2. Enter thePost Secondary code in the Post Secondary field on theStudent > Other Infotab to identify student’s post-graduation plans. Youmust populate this field when the LeaveCode equals one of the following:

l 8 –Graduated with regular diplomal 9 – Completed school with other credentials (e.g., District-AwardedGED)

3. If the student’s post-graduation plans are not known, enter 8 – All Other Graduates/StateUnknown in the Post Secondary field for that student.

Student Screen, Other Info TabWith Post SecondaryField

4. Verify the following state codes are defined in the State Code column of the Post SecondaryLookup Table. The codes display in alphanumeric order byCode.

Code Description

1 4-Year College or University

2 2-Year College

3 Other Type College/Other Postsecondary

4 Employment

5 Unemployment

6 Parenting



Code Description

7 Military Service

8 All Other Graduates/Status Unknown

SrUserCode02 Lookup Table

1. Follow this path to access the SrUserCode02 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode02. This table stores the StateMathematics Assessment codes extracted for the KIDS TEST Collection.

2. Enter thisSrUserCode02 code in theMath field on theStudent > State tab.

Student Screen, State Tab Showing TheMath Field

3. Verify the following state codes are defined in the State Code column of the SrUserCode02Lookup Table. The codes display in alphanumeric order byCode.

Code Description

0 No test in this content area

2 CETE General Assessment

3 DLM/Alternate

N Special Assessment Waiver (e.g. ACT, Explore)

C Clear test subject indicator


1. Follow this path to access the SrUserCode03 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode03. This table stores the State ELAAssessment codes extracted for the KIDS TEST Collection.



2. Enter thisSrUserCode03 code in the ELA field on theStudent > State tab.

Student Screen, State Tab Showing The Reading Field

3. Verify the followingState ELA Assessment codes are defined in the State Code column ofthe SrUserCode03 Lookup Table. The codes display in alphanumeric order byCode.

Code Description



3 DLM/Alternate




1. Follow this path to access the SrUserCode04 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode04. This table stores the StateScience Assessment codes extracted for the KIDS TEST Collection.

2. Enter thisSrUserCode04 code in the Science field on theStudent > State tab.

Student Screen, State Tab Showing The K-8 Science Field

3. Verify the following State Science Assessment codes are defined in the State Code



column of the SrUserCode04 Lookup Table. The codes display in alphanumeric order byCode.

Code Description



3 DLM/Alternate




1. Follow this path to access the SrUserCode07 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode07. This table stores the StateHistory/Gov Assessment codes extracted for the KIDS TEST Collection.

2. Enter thisSrUserCode07 code in the History/Gov field on theStudent > State tab.

Student Screen, State Tab Showing The K-8 History/GovField

3. Verify the followingState History/Gov Assessment codes are defined in the State Codecolumn of the SrUserCode07 Lookup Table. The codes display in alphanumeric order byCode.

Code Description



3 DLM/Alternate




Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode07 Lookup Table with all of the valid K-8 State History/Gov Assessmentvalues; or enter the state values only for those State History/Gov Assessment codes thatare relevant to your school or district. The codeswere current at the time of the release;however the district may need tomanually add additional codes tomeet requirements. Donot run these scripts if there are existing values that you should not delete.


1. Follow this path to access the SrUserCode11 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode11. This table stores the StateEnglish Language Proficiency Assessment (ELPA) codes extracted for the KIDS TESTCollection.

Synergy determines these values based on the ELL screen. Only use this field tooverride those values.

2. Enter thisSrUserCode11 code in the KELPA field on theStudent > State tab.

Student Screen, State Tab Showing The KELPAField

3. Verify the followingKELPA codes are defined in the State Code column of theSrUserCode11 Lookup Table. The codes display in alphanumeric order byCode.

Code Description

0 No assessment in this content area

1ELPA for current or monitored ESOL student

Note: A value of 1 is set for a student when the ESOL/Bilingual Program Participation Code(Field D42) equals 1-4 or 6.

2

ELPA for student who is ESOL program eligible but not currently receiving ESOL programservices

Note: A value of 2 is set for a student when the ESOL/Bilingual Program Participation Code(Field D42) equals 5 or is blank.




Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode11 Lookup Table with all of the valid State English Language ProficiencyAssessment (ELPA) values; or enter the state values only for those State EnglishLanguage Proficiency Assessment (ELPA) codes that are relevant to your school ordistrict. The codeswere current at the time of the release; however the district may needtomanually add additional codes tomeet requirements. Do not run these scripts if thereare existing values that you should not delete.


1. Follow this path to access the SrUserCode12 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode12. This table stores the GeneralCTE Assessment codes extracted for the KIDS TEST Collection.

2. Enter thisSrUserCode12 code in the General Career & Tech Ed field on theStudent >State tab.

Student Screen, State Tab Showing TheGeneralCTEAssessment Field

3. Verify the followingGeneral CTE Assessment codes are defined in the State Code columnof the SrUserCode12 Lookup Table. The codes display in alphanumeric order byCode.

Code Description

0 No assessment in this content area.

1 Yes, test in this content area.

3 Yes, test in this content area with Career Competency Qualifier (CCQ).

C Clear test subject indicator.

Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode12 Lookup Table with all of the valid General CTE Assessment values; orenter the state values only for thoseGeneral CTE Assessment codes that are relevant toyour school or district. The codeswere current at the time of the release; however thedistrict may need tomanually add additional codes tomeet requirements. Do not runthese scripts if there are existing values that you should not delete.




1. Follow this path to access the SrUserCode14 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode14. This table stores the AnimalSystemsAssessment codes extracted for the KIDS TEST Collection.

2. Enter thisSrUserCode14 code in the Animal SystemsAssessment field on theStudent >State tab.

Student Screen, State Tab Showing The AnimalSystemsAssessment Field

3. Verify the followingAnimal Systems Assessment codes are defined in the State Codecolumn of the SrUserCode14 Lookup Table. The codes display in alphanumeric order byCode.

Code Description





Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode14 Lookup Table with all of the valid Animal SystemsAssessmentvalues; or enter the state values only for those Animal SystemsAssessment codes thatare relevant to your school or district. The codeswere current at the time of the release;however the district may need tomanually add additional codes tomeet requirements. Donot run these scripts if there are existing values that you should not delete.


1. Follow this path to access the SrUserCode15 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode15. This table stores theComprehensive Agriculture Assessment codes extracted for the KIDS TEST Collection.



2. Enter thisSrUserCode15 code in the Comprehensive Agriculture Assessment field on theStudent > State tab.

Student Screen, State Tab Showing The Comprehensive Agriculture Assessment Field

3. Verify the followingComprehensive Agriculture Assessment codes are defined in theState Code column of the SrUserCode15 Lookup Table. The codes display in alphanumericorder byCode.

Code Description



2 Yes, test in this content area with Power, Structural, and Technical Systems module.


4 Yes, test in this content area with Power, Structural, and Technical Systems module andCareer Competency Qualifier (CCQ).


Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode15 Lookup Table with all of the valid Comprehensive AgricultureAssessment values; or enter the state values only for those Comprehensive AgricultureAssessment codes that are relevant to your school or district. The codeswere current atthe time of the release; however the district may need tomanually add additional codes tomeet requirements. Do not run these scripts if there are existing values that you shouldnot delete.


1. Follow this path to access the SrUserCode16 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode16. This table stores theComprehensive Business Assessment codes extracted for the KIDS TEST Collection.



2. Enter thisSrUserCode16 code in the Comprehensive Business Assessment field on theStudent > State tab.

Student Screen, State Tab Showing The Comprehensive BusinessAssessment Field

3. Verify the followingComprehensive Business Assessment codes are defined in theState Code column of the SrUserCode16 Lookup Table. The codes display in alphanumericorder byCode.

Code Description





Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode16 Lookup Table with all of the valid Comprehensive BusinessAssessment values; or enter the state values only for those Comprehensive BusinessAssessment Comprehensive Business Assessment codes that are relevant to yourschool or district. The codeswere current at the time of the release; however the districtmay need tomanually add additional codes tomeet requirements. Do not run thesescripts if there are existing values that you should not delete.


1. Follow this path to access the SrUserCode17 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode17. This table stores the Designand Pre-Construction Assessment codes extracted for the KIDS TEST Collection.



2. Enter thisSrUserCode17 code in the Design and Pre-Construction Assessment field on theStudent > State tab.

Student Screen, State Tab Showing The Design And Pre-Construction Assessment Field

3. Verify the followingDesign and Pre-Construction Assessment codes are defined in theState Code column of the SrUserCode17 Lookup Table. The codes display in alphanumericorder byCode.

Code Description





Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode17 Lookup Table with all of the valid Design and Pre-ConstructionAssessment values; or enter the state values only for those Design and Pre-ConstructionAssessment codes that are relevant to your school or district. The codeswere current atthe time of the release; however the district may need tomanually add additional codes tomeet requirements. Do not run these scripts if there are existing values that you shouldnot delete.


1. Follow this path to access the SrUserCode18 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode18. This table stores the FinanceAssessment codes extracted for the KIDS TEST Collection.



2. Enter thisSrUserCode18 code in the Finance Assessment field on theStudent > State tab.

Student Screen, State Tab Showing The Finance Assessment Field


Code Description







Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode18 Lookup Table with all of the valid Finance Assessment values; orenter the state values only for those Finance Assessment codes that are relevant to yourschool or district. The codeswere current at the time of the release; however the districtmay need tomanually add additional codes tomeet requirements. Do not run thesescripts if there are existing values that you should not delete.


1. Follow this path to access the SrUserCode19 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode19. This table stores theManufacturing Production Assessment codes extracted for the KIDS TEST Collection.



2. Enter thisSrUserCode19 code in theManufacturing Production Assessment field on theStudent > State tab.

Student Screen, State Tab Showing TheManufacturing Production Assessment Field

3. Verify the followingManufacturing Production Assessment codes are defined in theState Code column of the SrUserCode19 Lookup Table. The codes display in alphanumericorder byCode.

Code Description





Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode19 Lookup Table with all of the valid Manufacturing ProductionAssessment values; or enter the state values only for thoseManufacturing ProductionAssessment codes that are relevant to your school or district. The codeswere current atthe time of the release; however the district may need tomanually add additional codes tomeet requirements. Do not run these scripts if there are existing values that you shouldnot delete.


1. Follow this path to access the SrUserCode20 Lookup Table:System > Setup > LookupTable Definition > K12.Demographics > SrUserCode20. This table stores the PlantSystemsAssessment codes extracted for the KIDS TEST Collection.



2. Enter thisSrUserCode20 code in the Plant SystemsAssessment field on theStudent >State tab.

Student Screen, State Tab Showing The Plant SystemsAssessment Field


Code Description







Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserCode20 Lookup Table with all of the valid Plant SystemsAssessment values;or enter the state values only for those Plant SystemsAssessment codes that arerelevant to your school or district. The codeswere current at the time of the release;however the district may need tomanually add additional codes tomeet requirements. Donot run these scripts if there are existing values that you should not delete.

K12.Enrollment Lookup TablesVerify that the following state code values aremapped in the following K12.Enrollment LookupTables.

Access 504 Lookup Table

1. Follow this path to access the Access 504 Lookup Table:System > Setup > Lookup TableDefinition > K12.Enrollment > Access 504.



2. Enter theAccess 504 code in the Access 504 field on theStudent > Enrollment tab toidentify a student as a handicapped person who has a physical or mental impairment thatsubstantially limits one or moremajor life activities, has a record of such impairment, or isregarded as having such impairment. If this field is blank or equal to zero (0), the student is nota 504 qualified student.

Student Screen, Enrollment TabWith Access504 Field

Students receiving special education services because of a disability automaticallyqualify. Therefore any student marked with a disability codemust bemarked as a1 - Currently a 504 qualified student.

If a student’s status changes between the last day of school and June 30th, schoolscan choose to report the student’s status as of June 30th. If the district wants tochange the value submitted based on this rule, it needs tomanually change thevalue. There is historical tracking of the previous value. Synergy does not extractthe change if you create a new enrollment history record after the last day of schooland before July 1.

3. Verify the following state codes are defined in the State Code column of the Access 504Lookup Table. The codes display in alphanumeric order byCode.

Code Description

0 Not a 504-qualified student and has not been this school year

1 Currently a 504-qualified student

2 Not currently a 504-qualified student but has been this school year

If student has Program 504 in Student Needs, Synergy calculates the correct value. Thisfield behaves as an override.

District of Residence Lookup Table

1. Follow this path to access the District of Residence Lookup Table:System > Setup >Lookup Table Definition > K12.Enrollment > District.



2. Enter theDistrict of Residence code in the District of Residence field on theStudent >Enrollment. Synergy extracts this value for the Residence District Identifier field on the KIDSCollection.

Student Screen, Enrollment TabWith District Of Residence Field

3. Verify theResidence District Identifier state codes are defined in the State Code columnof the District of Residence Lookup Table. Refer to the KIDS Collection SystemFileSpecifications document located on the following stateWeb site: Kansas Individual Data onStudents (KIDS) for a list of valid District of Residence codes.

Enter Code Lookup Table

1. Follow this path to access the Enter Code Lookup Table:System > Setup > Lookup TableDefinition > K12.Enrollment > Enter Code.

2. When the student enters the school district, enter theEnter Code in the Enter Code field ontheStudent > Enrollment tab. Each Enter Code specifies in the State Code whether thestudent is new to the district, new to the state, or a continuing student at their current school.

Student Screen, Enrollment Tab

Student.KSScreen, Enrollment Tab

l If you set the State Code of the selected Enter Code to DISTRICT, the student entered thedistrict and the school on the date associated with the enrollment record but they did not enterthe state at that time.

l If you set the State Code of the selected Enter Code to STATE, the student entered the state,the district, and the school on the date associated with that enrollment record.





l If you set the State Code of the selected Enter Code to CONTINUE, the student is acontinuing student at the same school from year to year.

Enter Code Lookup Table

The Lookup Table values abovemay differ based on your district or school.

Leave Code Lookup Table

1. Follow this path to access the Leave Code Lookup Table: System > Setup > Lookup TableDefinition > K12.Enrollment > Leave Code.

2. Enter the Leave Code in the Leave Code field on theStudent > Enrollment tab when thestudent withdraws from the school district. Synergy extracts the leave code value for theExit/Withdrawal Type field on the KIDS EXIT Collection.

Student Screen, Enrollment Tab

3. Verify the followingExit/Withdrawal Type state codes are defined in the State Codecolumn of the Leave Code Lookup Table. The codes display in alphanumeric order byCode.

Code Description

1 Transfer to a public school in the same district

2 Transfer to a public school in a different district in the same state

3 Transfer to a public school in a different state

4 Transfer to an accredited private school

5 Transfer to an unaccredited private school

6 Transfer to home schooling

7 Matriculation to another school



Code Description

8 Graduated with regular diploma

9 Completed school with other credentials (e.g., District-AwardedGED)

10 Student death

11 Student illness

12 Student expulsion (or long-term suspension)

13 Reachedmaximum age for services

14 Discontinued schooling (including preschoolers/Kindergartners whose parents removethem from schooling)

15 Transfer to an accredited or non-accredited Juvenile Correctional Facility that provideseducational services

16 Moved within the US, not known to be continuing

17 Unknown

18 Student data claimed in error/never attended

19 Transfer to an adult education facility (i.e. for GED completion)

20 Transferred to a juvenile or adult correctional facility that does not provide educationalservices

21 Student moved to another country, may or may not be continuing

23 Student with an extended absence, planning to return

98 Unresolved Exit

99 Undo a previously submitted EXIT Record

Optionally, run the SQL Scripts provided during the implementation process to populatethe Leave Code Lookup Table with all of the valid Leave Code values; or enter the statevalues only for those Leave Codes that are relevant to your school or district. The codeswere current at the time of the release; however the district may need tomanually addadditional codes tomeet requirements. Do not run these scripts if there are existingvalues that you should not delete.

SrUserDd01 Lookup Table

1. Follow this path to access the SrUserDd01 Lookup Table:System > Setup > LookupTable Definition > K12.Enrollment > SrUserDd01. This table stores the AccountabilitySchool Identifier code extracted for the KIDS Collection. The Accountability School Identifieris a unique number assigned to the school building by the state.



2. Enter thisSrUserDd01 code in the Accountability School Identifier field on theStudent >Enrollment tab.

Student Screen, Enrollment TabWith AccountabilitySchool Identifier Field

Refer to the Kansas Education Directory for the Accountability School Identifier that isvalid for the school building.

Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserDd01 Lookup Table with all of the valid Accountability School Identifier values;or enter the state values only for those Accountability School Identifier codes that arerelevant to your school or district. The codeswere current at the time of the release;however the district may need tomanually add additional codes tomeet requirements. Donot run these scripts if there are existing values that you should not delete.


1. Follow this path to access the SrUserDd02 Lookup Table:System > Setup > LookupTable Definition > K12.Enrollment > SrUserDd02. This table stores the Funding Schoolcode extracted for the KIDS Collection. The Funding School is a unique number assigned tothe school building by the state, in which the student’s enrollment counts for state fundingand/or for the Principal’s Building Report.

If a district does not have a school for an educational level (e.g., does not have ahigh school) or has preschoolers who are not assigned to a school, the districtcentral office building number should be used.

For ENRL records, use 0003 for the Funding School if the student attends a non-accredited Juvenile Correctional Facility. For ENRL, SMSC, andMILT records ifthe D2: Accountability School value is 0001 or 0002, then thismust contain a validSchool ID number belonging to an accredited school or district central office.

2. Enter thisSrUserDd02 code in the Funding School field on theStudent > Enrollment tab.

Student Screen, Enrollment TabWith Funding School Field

Refer to the Kansas Education Directory for the Funding School code that is valid for theschool building.



Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserDd02 Lookup Table with all of the valid Funding School values; or enter thestate values only for those Funding School codes that are relevant to your school ordistrict. The codeswere current at the time of the release; however the district may needtomanually add additional codes tomeet requirements. Do not run these scripts if thereare existing values that you should not delete.


1. Follow this path to access the SrUserDd03 Lookup Table:System > Setup > LookupTable Definition > K12.Enrollment > SrUserDd03. This table stores the AttendanceSchool/Program Identifier code extracted for the KIDS Collection. The AttendanceSchool/Program Identifier is a unique number assigned to the school or program by the state.It identifies the school or program in which the student is physically located and attendingclass.

For TEST records, this is the location where the student is to take the stateassessments. For TEST, EXIT, and EOYA records, if the Accountability Schoolvalue is 0001 or 0002, then thismust contain a valid School ID number belonging toan accredited school or district central office within the submitting district.

2. Enter thisSrUserDd03 code in the Attendance School field on theStudent > Enrollmenttab.

Student Screen, Enrollment TabWith Attendance School Field

Refer to the Kansas Education Directory for the Attendance School/Program Identifiercode that is valid for the school or program.

Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserDd03 Lookup Table with all of the valid Attendance School/Program Identifiervalues; or enter the state values only for those Attendance School/Program Identifiercodes that are relevant to your school or district. The codeswere current at the time of therelease; however the district may need tomanually add additional codes tomeetrequirements. Do not run these scripts if there are existing values that you should notdelete.


1. Follow this path to access the SrUserDd04 Lookup Table:System > Setup > LookupTable Definition > K12.Enrollment > SrUserDd04. This table stores the Concurrent HighSchool Enrollment code extracted for the KIDS Collection. The Concurrent High SchoolEnrollment code identifies a second educational program enrollment for a high school studenton September 20 and, if applicable, February 20 of the current school year.



Mark students enrolled in the Kansas Academy of Math and Science (KAMS) atFort Hays State University with a value of 3.

Mark students taking an approved CTE course through a post-secondary institutionwith a value of “1” and do not count the time spent in these classes toward theminutes reported in D42: Career and Technical Education Contact Minutes. If astudent is enrolled in an approved CTE course and a non-CTE course through apost-secondary institution, mark a value of 1 in this field.

If a student attends an approved CTE program offered by a school district in aseparate district-owned facility away from the high school campus, report thestudent with a value or 5.

2. Enter thisSrUserDd04 code in the Concurrent HS Enrollment field on theStudent >Enrollment tab.

Student Screen, Enrollment TabWith Concurrent HSEnrollment Field

3. Verify the followingConcurrent High School Enrollment state codes are defined in theState Code column of the SrUserDd04 Lookup Table. The codes display in alphanumericorder byCode.

Code Description

0 None

1 Any Kansas Board of Regents-approved and funded CTE course at a TechnicalCollege or Community College

2 Community college

3 State university

4 Private college or other postsecondary

5 High school CTE program outside of main campus

Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserDd04 Lookup Table with all of the valid Concurrent High School Enrollmentvalues; or enter the state values only for those Concurrent High School Enrollment codesthat are relevant to your school or district. The codeswere current at the time of therelease; however the district may need tomanually add additional codes tomeetrequirements. Do not run these scripts if there are existing values that you should notdelete.


1. Follow this path to access the SrUserDd05 Lookup Table:System > Setup > LookupTable Definition > K12.Enrollment > SrUserDd05. This table stores the SpecialCircumstances Transfer Choice code extracted for the KIDS Collection. The Special



Circumstances Transfer Choice indicateswhether or not the student’s transfer related toprovisions of Federal Law. This field should include information on students transferring withinor outside the district.

2. Enter thisSrUserDd05 code in the Special Circumstances field on theStudent >Enrollment tab.

Student Screen, Enrollment TabWith SpecialCircumstancesField

3. Verify the followingSpecial Circumstances Transfer Choice state codes are defined inthe State Code column of the SrUserDd05 Lookup Table. The codes display in alphanumericorder byCode.

Code Description

0 No transfer under these provisions

2 Transfer using unsafe school provision (applicable only when student transfers toanother school within the same district)

The gaining school must report this.

Optionally, run the SQL Scripts provided during the implementation process to populatethe SrUserDd05 Lookup Table with all of the valid Special Circumstances TransferChoice values; or enter the state values only for those Special Circumstances TransferChoice codes that are relevant to your school or district. The codeswere current at thetime of the release; however the district may need tomanually add additional codes tomeet requirements. Do not run these scripts if there are existing values that you shouldnot delete.

K12.KS Lookup TablesVerify that the following state code values aremapped in the following K12.KS Lookup Tables.

Neglected Student Lookup Table

1. Follow this path to access the Neglected Student Lookup Table:System > Setup > LookupTable Definition > K12.KS > Neglected Student.



2. Enter theNeglected Student code in the Neglected Student field on theStudent > Statetab to identify a neglected student who was served under Title I Part A funds at some timeduring the year.

Student Screen, Enrollment TabWith Neglected Student Field

If a student’s status changes between the last day of school and June 30th, schoolscan choose to report the student’s status as of June 30th. If the district wants tochange the value submitted based on this rule, the district must manually changethe value because there is historical tracking of the previous value. The change isnot extracted if you create a new enrollment history record after the last day ofschool and before July 1.

3. Verify the following state codes are defined in the State Code column of the NeglectedStudent Lookup Table. The codes display in alphanumeric order byCode.

Code Description

0 Not served under Title I Part A this school year

1 Currently served under Title I Part A

2 Not currently served under Title I Part A but has been this school year

Optionally, run the SQL Scripts provided during the implementation process to populatethe Neglected Student Lookup Table with all of the valid state values; or enter the statevalues only for those Neglected Student codes that are relevant to your school or district.The codeswere current at the time of the release; however the district may need tomanually add additional codes tomeet requirements. Do not run these scripts if there areexisting values that you should not delete.

Served With At Risk Funds Lookup Table

1. Follow this path to access the ServedWith At Risk Funds Lookup Table:System > Setup >Lookup Table Definition > K12.KS > Served With At Risk Funds.



2. Enter theServed With At Risk Funds code via Student Needs. You canmark a student’sServedWith At Risk Funds field on theStudent > State tab as an override for an individualstudent.

Student Screen, Enrollment TabWith ServedWith At RiskFundsField

3. Verify the following state codes are defined in the State Code column of the ServedWith AtRisk Funds Lookup Table. The codes display in alphanumeric order byCode.

Code Description

0 Not served during the year

1 Served through state at-risk funded programs only

2 Served through programs that receive other (Federal or private) at-risk funding

3 Served through programs that receive both state and other at-risk funding

Optionally, run the SQL Scripts provided during the implementation process to populatethe ServedWith At Risk Funds Lookup Table with all of the valid state values; or enter thestate values only for those ServedWith At Risk Funds codes that are relevant to yourschool or district. The codeswere current at the time of the release; however the districtmay need tomanually add additional codes tomeet requirements. Do not run thesescripts if there are existing values that you should not delete.

Virtual Education Student Lookup Table

1. Follow this path to access the Virtual Education Student Lookup Table:System > Setup >Lookup Table Definition > K12.KS > Virtual Education Student.

Only set this if the student is Virtual AP. Otherwise, if the School Category inSchool Setup is Virtual, the system automatically enters a value.



2. Enter theVirtual Education Student code in the Virtual Education Student field on theStudent > State tab to identify a student participating in a virtual education school or programapproved for State funding.

Student Screen, Enrollment TabWith VirtualEducation Student Field

3. Verify the following state codes are defined in the State Code column of the VirtualEducation Student Lookup Table. The codes display in alphanumeric order byCode.

Code Description

0 Student is not a Virtual Education Student and has not been during the current schoolyear

1 Student is currently a Virtual Education Student

2 Student is not currently a Virtual Education Student but has been at some point duringthe current school year

3Virtual AP Student - Student is currently taking at least one virtual AdvancedPlacement (AP) course not offered by the student's resident district and the residentdistrict contains at least 200 squaremiles or at least 260 FTEs

If both codes 1 and 3 apply to a particular student, report the student as code 3.

Optionally, run the SQL Scripts provided during the implementation process to populatethe Virtual Education Student Lookup Table with all of the valid state values; or enter thestate values only for those Virtual Education Student codes that are relevant to yourschool or district. The codeswere current at the time of the release; however the districtmay need tomanually add additional codes tomeet requirements. Do not run thesescripts if there are existing values that you should not delete.

K12.ProgramInfo Lookup TablesVerify that the following state code values aremapped in the following K12.ProgramInfo LookupTables.

ELL Program Code Lookup Table

1. Follow this path to access the Ell Program Lookup Table:System > Setup > Lookup TableDefinition > K12.ProgramInfo > ELL Program Code.



2. Assign theELL Program Codes to students in theStudent Programs > EnglishLanguage Learners screen.

English Language LearnersScreen, ELL TabWith Program Field

3. Verify the following state codes are defined in the State Code column of the ELL ProgramCode Lookup Table. The codes display in alphanumeric order byCode.

Code Description

0 Not an ESOL eligible student and not an ESOLmonitored student

1 Title III Funded

2 State ESOL/Bilingual Funded

3 Both Title III and State ESOL/Bilingual Funded

4

Monitored ESOL student (status after scoring a 4/Fluent ESOL performance level in alldomains (Reading, Writing, Listening, and Speaking) and score a 4/Fluent ESOLperformance level in the Total/Composite category for two consecutive years)Students display as monitored status for nomore than two years after they stopreceiving ESOL services.

5 ESOL program eligible, based on an English language proficiency test but not currentlyreceiving ESOL program services

6 Receives ESOL services and not funded with Title III and/or State ESOL Funding

Optionally, run the SQL Scripts provided during the implementation process to populatethe ELL ProgramCode Lookup Table with all of the valid state values; or enter the statevalues only for those ELL Program codes that are relevant to your school or district. Thecodeswere current at the time of the release; however the district may need tomanuallyadd additional codes tomeet requirements. Do not run these scripts if there are existingvalues that you should not delete.

FRM Code Lookup Table

1. Follow this path to access the FRMCode Lookup Table:System > Setup > Lookup TableDefinition > K12.ProgramInfo > FRM Code.

2. Assign the FRM Codes to students in theStudent Programs > Free and Reduced Mealsscreen to identify students that participate in the Free and ReducedMeals program.

Free And ReducedMealsScreen, FRMTabWith FrmCode Field



3. Verify the following state codes are defined in the State Code column of the FrmCodeLookup Table. The codes display in alphanumeric order byCode.

Code Description

0 Not Eligible

1 Eligible for Reduced Price Lunch

2 Eligible for Free Lunch

Optionally, run the SQL Scripts provided during the implementation process to populatethe FRMCode Lookup Table with all of the valid state values; or enter the state valuesonly for those FRM codes that are relevant to your school or district. The codeswerecurrent at the time of the release; however the district may need tomanually addadditional codes tomeet requirements. Do not run these scripts if there are existingvalues that you should not delete.

GATE Code Lookup Table

1. Follow this path to access theGATE Code Lookup Table:System > Setup > Lookup TableDefinition > K12.ProgramInfo > GATE Code.

2. Assign theGATE Codes to students in theStudent Programs > Student GATE screen toidentify a student that has an active Individual Education Plan (IEP) for giftedness, whichdocuments that the student receives special education services.

GATECode Screen, Student GATETabWith Gate Code Field

3. Verify the following state codes are defined in the State Code column of the GATE CodeLookup Table. The codes display in alphanumeric order byCode.

Code Description

GI Giftedness

Optionally, run the SQL Scripts provided during the implementation process to populatethe GATE Code Lookup Table with all of the valid state values; or enter the state valuesonly for thoseGATE codes that are relevant to your school or district. The codeswerecurrent at the time of the release; however the district may need tomanually addadditional codes tomeet requirements. Do not run these scripts if there are existingvalues that you should not delete.



Nighttime Residence Lookup Table

1. Follow this path to access the Nighttime Residence Lookup Table:System > Setup >Lookup Table Definitions > K12.ProgramInfo > Nighttime Residence.

2. Verify the following state codes have the following definitions in the State Code column ofthe Nighttime Residence Lookup Table.

State Code Unaccompanied Nighttime Residence

1 N Doubled Up

2 N Hotel/Motel

4 N Sheltered

5 N Unsheltered

6 Y Doubled Up

7 Y Hotel/Motel

8 Y Sheltered

9 Y Unsheltered

Revelation Lookup TablesVerify that the following state code values aremapped in the following Revelation Lookup Tables.

Country Lookup Table

1. Follow this path to access the Country Lookup Table:System > Setup > Lookup TableDefinition > Revelation > Country. Use this table to define the state codes for the student’sCountry of Birth.

2. Enter theCountry of Birth in the Birth Country field on theStudent > Demographics tabfor each student.

Student Screen, DemographicsTab, Student Information

3. Verify theCountry state codes are defined in the State Code column of the Country LookupTable. Refer to the KIDS Collection SystemFile Specifications document located on thefollowing stateWeb site: Kansas Individual Data on Students (KIDS) for a list of valid statecountry codes.




Optionally, run the SQL Scripts provided during the implementation process to populatethe Country Lookup Table with all of the valid state values; or enter the state values onlyfor those countries that are relevant to your school or district. The codeswere current atthe time of the release; however the district may need tomanually add additional codes tomeet requirements. Do not run these scripts if there are existing values that you shouldnot delete.

Ethnicity Lookup Table

1. Follow this path to access the Ethnicity Lookup Table:System > Setup > Lookup TableDefinition > Revelation > Ethnicity. Use this table to calculate the Comprehensive Racefield included in the extract.

2. Identify the student’s race in the Race and Ethnicity section of theStudent > Demographicstab.

Student Screen, DemographicsTab, Race And Ethnicity

Synergy extracts the Comprehensive Race field as a 5-digit numeric code (00000) where a value ofzero (0) indicates the student is not of that race and a value of one (1) indicates the student is of thatrace. The value assigned in the Alt Code 3 field on the Ethnicity Lookup Table determines theposition of each race in the numeric string.

Ethnicity Lookup Table

For example, if a student has the Asian and Black or African American Race options selected onStudent > Demographics tab, Synergy calculates the extracted Comprehensive Race value asfollows: 00110. The positions are defined in descending order from left to right; therefore position 5displays first in the numeric progression.



The following table shows the Alt Code 3 value assigned to each Ethnicity state code.

Code Description Alt Code 3

1 American Indian or Alaskan Native AI

2 Asian A

3 Black or African American B

4 Native Hawaiian or Other Pacific Islander P

5 White W

Optionally, run the SQL Scripts provided during the implementation process to populatethe Ethnicity Lookup Table with all of the valid state values; or enter the state values onlyfor those ethnicity codes that are relevant to your school or district. The codeswerecurrent at the time of the release; however the district may need tomanually addadditional codes tomeet requirements. Do not run these scripts if there are existingvalues that you should not delete.

State Lookup Table

1. Follow this path to access the State Lookup Table:System > Setup > Lookup TableDefinition > Revelation > State.

2. Verify theState codes are defined in the State Code column of the State Lookup Table.Refer to the KIDS Collection SystemFile Specifications document located on the followingstateWeb site: Kansas Individual Data on Students (KIDS) for a list of valid State codes.

Optionally, run the SQL Scripts provided during the implementation process to populatethe State Lookup Table with all of the valid state values; or enter the state values only forthose states that are relevant to your school or district. The codeswere current at the timeof the release; however the district may need tomanually add additional codes tomeetrequirements. Do not run these scripts if there are existing values that you should notdelete.



Chapter 3:Data Entry

Student Screen 62Parent Screen 69English Language Learners Screen 70Free and Reduced Meals Screen 71Special Ed Student Services Screen 72Student GATE Screen 73Student Needs Screen 73

62 Kansas State Reporting GuideChapter 3: Data Entry

Student ScreenUse the Student screen to collect student information required for Kansas state reporting. Completethe following fields in the Student screen for each student in the school and/or district.

To display the Student screen:

1. Navigate toStudent > Student.2. From the Tab area, search for a student andmodify the fields as needed.

Demographics Tab

Student Screen, DemographicsTab, Student Information

Field Required Note

Last Name Yes Legal Last Name

First Name Yes Legal First Name

Middle Name Yes Legal Middle Name

Suffix Yes Generation Code

Student ID Yes Local Student Identifier

Gender Yes Gender

KIDS Number Yes Student State Identifier

Birth Date Yes Date of Birth

Birth Country Yes Country of Birth


Kansas State Reporting GuideChapter 3: Data Entry 63

Student Screen, DemographicsTab, Race And Ethnicity

Field Required Note

Hispanic/Latino Yes Hispanic Ethnicity

Race Yes Comprehensive Race

Youmust select at least one race in addition to the Hispanic/Latino field value.

Other Info Tab

Student, Other Info Tab, Other Information

Field Required Note

Original EnterDate Yes

District Entry Date

If the Enter Date on the Student.KS screen - Enrollment tab is blank

State EntryDate Yes State Entry Date

US SchoolEntry Date Yes

First Entry Date into a School in the United States

If blank, extract the District Entry Date



Field Required Note

ImmigrationDate Yes

Immigrant Student

Calculate based on the Immigration Date and Student NEEDS - Enrolled in TitleIII program value. If the Immigration Date field is:

l Blank, extract a blank valuel Populated and the Student Needs value equals Title III, extract a 1value

l Populated and Student Needs value does not equal Title III,extract a 2 value

Refugee Yes Refugee Status

Homeless Yes Residence of Homeless Student while Homeless

Student, Other Info Tab, Graduation Information

Field Required Note

Graduation Date Yes

Exit/Withdrawal Date

If Graduation Date is not blank and on or before the As of Date;otherwise, extract the Leave Date on Student.KS screen, Enrollmenttab if not blank or on or before the leave date

Graduation Status YesExit Withdrawal Type

If Graduation Date is not blank; otherwise extract the Leave Code onStudent.KS screen, Enrollment tab, if not blank

Post Secondary Yes Post-Graduation Plans

Enrollment Tab

Student, Enrollment Tab, Enrollment Information

Field Required Note

Enter Date YesSchool Entry Date

If blank, extract the District Entry Date



Field Required Note

Leave Date Yes Exit/Withdrawal Date

Leave Code Yes Exit/Withdrawal Type

Student, Enrollment Tab, Enrollment Activity

Field Required Note

Grade Yes Current Grade Level

District of Residence Yes Residence District Identifier

Access 504 YesQualified for 504

**This would be an override to Student Needs.

Student, Enrollment Tab, State Enrollment Activity

Field Required Note

Special Circumstances Yes Special Circumstances Transfer Choice

Concurrent HSEnrollment Yes Concurrent High School Enrollment

Accountability YesAccountability School Identifier

If blank, extract the State School Code if populated, else extractthe School ID.

Funding YesFunding School




Field Required Note

Attendance YesAttendance School/Program Identifier


State Tab

Student, State Tab

Field Required Note

Non-ResidentTransportation Yes 10Mile Law

CTE Pathways Yes Career and Technical Education Students

Neglected Student Yes Neglected Student

Virtual EducationStudent Yes Virtual Education Student

ServedWith At-RiskFunds Yes Served with At-Risk Funds

CTE Contact Minutes YesCareer and Technical Education Contact Minutes

Enter two values, one for the September submission and one for theFebruary submission.

ESOLContactMinutes Yes

ESOL Bilingual Student Contact Minutes


Minutes Enrolled YesMinutes Enrolled


FTE YesTransportation FTE


Miles YesMiles Transported




Field Required Note

Address YesStudent's Transportation Street Address

Automatically populates in extract from Student.HomeAddress

City YesStudent's Transportation City

Automatically populates in extract from Student.HomeCity

Zip +4 YesStudent's Transportation Zip Code

Automatically populates in extract from Student.HomeZipCode

Student, State Tab, Assessments

Field Required Note

Math Yes StateMathematics Assessment

English Language Arts Yes State English Language Arts (ELA) Assessment

Science Yes State Science Assessment

History/Gov Yes State History/Gov Assessment

KELPA Yes State English Language Proficiency Assessment (ELPA)

General CTE No General Career & Technical Education Assessment

Animal Systems No Animal Systems Assessment

Comprehensive Agriculture No Comprehensive Agriculture Assessment

Comprehensive Business No Comprehensive Business Assessment

Design and Pre-Construction No Design and Pre-Construction Assessment

Finance No Finance Assessment

Manufacturing Production No Manufacturing Production Assessment

Plant Systems No Plant Systems Assessment



Student, State Tab, Test Sorts

Field Required Note

English Language Arts - Indicator 1 No State English Language Arts Indicator 1

English Language Arts - Indicator 2 No State English Language Arts Indicator 2

Math - Indicator 1 No StateMathematics Indicator 1

Math - Indicator 2 No StateMathematics Indicator 2

Science - Indicator 1 No State Science Indicator 1

Science - Indicator 2 No State Science Indicator 2

History/Government - Indicator 1 No State History/Government Indicator 1

History/Government - Indicator 2 No State History/Government Indicator 2

KELPA - Indicator 1 No State English Language ProficiencyIndicator 1

KELPA - Indicator 2 No State English Language ProficiencyIndicator 2

CTE - General CTE Indicator 1 No General CTE Indicator 1

CTE - General CTE Indicator 2 No General CTE Indicator 2

CTE - Animal Systems Indicator No Animal Systems Grouping Indicator

CTE - Comprehensive Agriculture GroupingIndicator No Comprehensive Agriculture Grouping

Indicator

CTE - Comprehensive Business GroupingIndicator No Comprehensive Business Grouping

Indicator

CTE - Design and Pre-Construction GroupingIndicator No Design and Pre-Construction Grouping

Indicator

CTE - FinanceGrouping Indicator No FinanceGrouping Indicator



Field Required Note

CTE -Manufacturing Production GroupingIndicator No Manufacturing Production Grouping

Indicator

CTE - Plant Systems Grouping Indicator No Plant Systems Grouping Indicator

Student, State Tab, Proctors

Field Required Note

Proctors - Math No Math Proctor override

Proctors - English Language Arts No English Language Arts Proctor override

Proctors - Science No Science Proctor override

Proctors - CTE No CTE Proctor override

Student, State Tab, AdditionalMinutesEnrolled

Field Required Note

School Year Yes School Year

Course Title No Course Title

School Name No School Name

SeptemberMinutes - Regular No Additional minutes enrolled to be added for September

SeptemberMinutes - CTE No Additional CTE minutes to be added for September

February Minutes - Regular No Additional minutes enrolled to be added for February

February Minutes - CTE No Additional CTE minutes to be added for February

Parent ScreenUse the Parent screen to collect parent/guardian information required for Kansas state reporting.Complete the following fields in the Parent screen for each student in the school and/or district.

To display the Parent screen:

1. Navigate toParent > Parent.2. From the Tab area, search for a student andmodify the fields as needed.



Demographics Tab

Parent, DemographicsTab

Field Required Note

UniformedMilitary Yes Child of Military Family

English Language Learners ScreenUse the English Language Learners screen to identify the students that participated in an EnglishLanguage Learners program, as required for Kansas state reporting. Complete the following fieldsin the English Language Learners screen for each student in the school and/or district.

To display the English Language Learners screen:

1. Navigate toStudent Programs > English Language Learners.2. Search for a student andmodify the fields as needed.

English Language Learners, ELL Tab, ELL Status

Field Required Note

Last Activity Date Yes ESOL/Bilingual Program Entry Date

Program Yes ESOL/Bilingual Program Participation Code

Exit Date YesESOL/Bilingual Program Ending Date

If Program equals 4, Monitored ESOL Student



English Language Learners, ELL Tab, Languages

Field Required Note

First Learned Yes First Language

If a district chooses, they can use English Language Learners.KS for a pared downKansas version of the base English Language Learners page.

English Language Learners.KS

Free and Reduced Meals ScreenUse the Free and ReducedMeals screen to identify the students that participated in a Free andReducedMeals program, as required for Kansas state reporting. Complete the following fields in theFree and ReducedMeals screen for each student in the school and/or district.

To display the Free and ReducedMeals screen:

1. Navigate to Student Programs > Free And Reduced Meals.2. Search for a student andmodify the fields as needed.



Free And ReducedMeals

Field Required Note

FRMCode YesEligibility for National School Lunch Program

If the state code value is not equal to 1 or 2, extract a blank value.

Special Ed Student Services ScreenUse the Special Ed Student Services screen to identify the services provided to special educationservices, as required for Kansas state reporting. Complete the following fields in the Special EdStudent Services screen for each student in the school and/or district.

If district uses Synergy SE, Synergy pushes this data to Special Ed Student Servicesscreen via themigration process.

To display the Special Ed Student Services screen:

1. Navigate toStudent Programs > Special Ed Student Services.2. Search for a student andmodify the fields as needed.

Special Ed Student Services, ServicesTab

Field Required Note

Primary Disability YesPrimary Disability Code

If Primary Need option is selected and the Enter Date falls within thereporting period.



Field Required Note

Exit Date Yes

Special Ed Program Ending Date for Primary Disability Code

If the Exit Date is not blank, then the Primary Disability must be blank; ifthe Primary Disability is not blank, then the SPED Program Ending Datemust be blank.

Note: If the student is enrolled in two services and both services areidentified as primary need services, Synergy extracts the service withthe latest entry date.

Student GATE ScreenUse the Student GATE screen to identify gifted students, as required for Kansas state reporting.Complete the following fields in the Student GATE screen for each student in the school and/ordistrict.

To display the Special Ed Student Services screen:

1. Navigate toStudent Programs > Student GATE.2. Search for a student andmodify the fields as needed.

Student GATE, Current GATECode

Field Required Note

Gate Code YesGifted Student Code

If Gate Code is blank, extract a blank value.

Student Needs ScreenUse the Student Needs screen to identify students that receive services. Complete the followingfields in the Student Needs screen for each student in the school and/or district.

Prior to identifying a Title I student, youmust add the T1 code to the Needs/ProgramsDefinitionscreen:Student Programs > Setup > Needs/Programs Definition (see ProgramSetup formore information).



To collect Program information, complete the following steps:

1. Navigate toStudent Programs > Student Needs.2. Search for a student andmodify the fields as needed.3. From the Add Needs area select the program you wish to add. Select T1 for a Title I student.4. ClickAdd New Need. The Student Level Add window appears.5. In the Level Code field, select the level of need for this student for the Title I program. Your

choices areMath, Other, and Reading.6. TheEnter Date defaults to the current date but you can change it.7. The ProgramGrade field populates with the current grade of the student.8. ClickSave Level. The Needs record displays on the Needs tab of the Student Needs.KS

screen.

Needs Tab

Student Needs, Title 1 Student Record

Field Required Note

Needs Yes

Needs the following codes to reflect the student's participation:

l T1 - Title I programl T3 - Title III programl AR - At-Risk programl H - Homeless programl T2 - Targeted Assisted programl 504 - Access 504 program

ProgramCode Yes Identifies the level of need for a student that participates in a program. This is only

required for T2 Title Targeted Assisted.

EnterDate Yes Date this student started participating in a program.



1. Select Homeless in the Needs field in theStudent Programs > Student Needs screen toidentify a student who classifies as homeless. In the Show Detail area, select the desiredNighttime Residence option and indicate if the student is an Unaccompanied Youth.

Student NeedsShow Detail Screen


Chapter 4:Imports

SPED Pro Import 77KCCMS Course Import 79State Assessment Import 82Student State ID Import 83

Kansas State Reporting GuideChapter 4: Imports 77

SPED Pro ImportThe SPED Pro Import allows districts to import special education student data fromKSDE intoSynergy.

SPED Pro Import Screen

1. Navigate toKS > Imports > SPED Pro Import.2. Select the Field Delimiter in SPED Pro Import. Options areComma and Tab.

SPED Pro Import Screen

3. ClickAdd in the Import Files section to select a file to upload. Browse to locate the file on yourcomputer, and selectUpload to complete the process. The new file displays in the grid.

SPED Pro Import Screen, Import FilesSection


78 Kansas State Reporting GuideChapter 4: Imports

4. Highlight the row by clicking on the line number. If you do not highlight the row prior to clickingProcess, Synergy generates an error.


5. ClickProcess.


6. Upon completion, notice that the date, time, and status fields updated. In the Result column,click on the paper icon to open a PDF of the import results.



KCCMS Course ImportThe KCCMS Import allows districts to take the course data provided by the KansasDepartment ofEducation and import the information into Synergy. Run this process to only update existing recordsor the district can opt to update existing records and create new course entries.

Importing to Update Existing Records Only

1. Navigate toKS > Imports > KCCMS Course Import.2. In KCCMS Course Import, select the Field Delimiter. Options areComma, Pipe, and Tab.

KCCMSCourse Import Screen



3. In the Import Files section, clickAdd to select a file to upload. Browse to locate the file on yourcomputer, and selectUpload to complete the process. The new file displays in the grid.


4. Highlight the row by clicking on the line number. If you do not highlight the row prior toclicking Process, an error generates.

KCCMSCourse Import Screen, Import FilesSection

5. ClickProcess.

KCCMSCourse Import Screen, Import FilesSection




7. As this process only updates existing records, youmay see this error: “Record was notinserted due to user settings.” This indicates there are new course records that do not have amatching entry in Synergy at the time of import. See Importing to AddMissing Records below.

Result File Record

A successful import record appears as follows:

SuccessfulResult File Record

Importing to Add Missing Records

This option allows you to update existing course records and insert new records into Synergy at thesame time.

1. Navigate toKS > Imports > KCCMS Course Import.2. In KCCMS Course Import, select the Field Delimiter. Options are Comma, Pipe and Tab.


3. Select theAdd Missing Courses option. A Default Values area displays.4. Select theDefault Course Duration.



5. Select theDefault Department.6. Select theDefault Subject Area.


l Continue the process by following the steps for importing to update existing recordsonly fromStep 3.

State Assessment Import

Importing State Assessments

The State Assessments Import allows districts to create a list of students considered not proficient instate assessments. Synergy stores this import file in a table, which the LCP Annual At Risk Reportaccesses.

The file must be in .CSV format with a header row. The file should contain only a list of State StudentID numbers. When you upload a new import, Synergy deletes any existing import file and replaces itwith the new imported data.

1. Navigate toKS > Imports > State Assessment Import.2. In the State Assessment Import screen, clickAdd in the Import Files section.

State Assessment Import Screen, Import FilesSection



3. Upload the correct file.4. In the Import Files section, highlight the row with the uploaded document.5. ClickProcess.

State Assessment Import Screen

6. Upon completion of the process, a file becomes available indicating whether the recordsuploaded successfully. If the process cannot match a student’s State ID number with a valuein Synergy, the record does not import. The resulting file notes that the record did not import.

KansasState Assessment Result File

Student State ID ImportThe Student State ID Import allows districts to import batch files containing all of the recordswithassigned State IDs.

1. Navigate toKS > Imports > Student State ID Import.2. In Student State ID Import, select the Field Delimiter. Options are Comma and Tab.

Student State ID Import Screen



3. In the Import Files section, clickAdd to select a file to upload. Browse to locate the file on yourcomputer and selectUpload to complete the process. The new file displays in the section.

Student State ID Import Screen

4. Highlight the row by clicking on the line number. If you do not highlight the row prior toclicking Process, Synergy generates an error.

Student State ID Import Screen, Import FilesArea

5. ClickProcess.

Student State ID Import Screen, Import FilesArea



Chapter 5:Extracts

Navigating the Extract Screens 86KanDis 90KCCMS 91KIDS Collection 92State Reporting Extracts 115

86 Kansas State Reporting GuideChapter 5: Extracts

Navigating the Extract ScreensThe Kansas State Reporting Extracts generate from customized extract screens.While theinformation required on the extract screensmay change, some functions apply to all extract screens.This section discusses these extract screen similarities.

Access the Kansas Extract screens from theKS > Extracts folder in the Navigation Tree.

KSReportsFolder Contents

To access a specific extract screen, click the link that represents that extract. For example, to accessthe KIDS Collection, clickKIDS Collection .

KIDSCollection Report Screen

The KIDS Collection screen has three tabs:

l TheOptions Tabl TheHistory Tabl The About Tab


Kansas State Reporting GuideChapter 5: Extracts 87

The Options Tab

Use theOptions tab to enter the fields required to extract the Kansas State Reporting Data for thedata file (see KIDS Collection Report ). TheOptions tab has the following components used to enterthe record selection criteria:

l Data Entry fields – Examples include the Record Type, Start Date, and End Date.l Organizations to Process – Use theOrganizations to Process list to include all studentsenrolled in selected schools in the extract.

l Students to Process – Use the Students to Process list to include specific student records inthe extract or report.

l Student Groups to Process – Use the Student Groups to Process list to include students whoare part of a specific student group or groups.

TheOrganizations to Process and Students to Process lists aremutually exclusive. Thismeans thatyou can use only one or the other list to extract the student records that meet the record selectioncriteria; not both.

After entering the selection criteria, clickGenerate Extract to create the extract file. Each time yousubmit an extract, Synergy adds a record to the History tab.

The History Tab

The SQL database stores all files, logs, and extracts generated by the users. Use the History tab toview these files, logs, and extracts; to view the parameters used to generate a file, log, or extract; toscreen an error log; and to view the data results in the Extract Viewer.

Each time a file, log, or extract saves to the History tab, the SQL database increases in size. To keepthe size of the SQL databasemanageable, click Clear Report History to remove history records nolonger required. You can select the Locked option to prevent the Clear Report History process fromremoving an extract.

KIDSCollection Screen, HistoryTab



The following table explains each column heading.

ColumnHeading Definition

Line A line number automatically sequences each history record. The records sequence inascending order, beginning with themost recent history record.

Start Time The date and time this extract instance started running displays.

End Time The date and time this extract instance finished running displays.

CompletionStatus

The following buttons represent the status of each extract instance:

Process is running.

Process did not complete.

Process completed.

LockedYou can select the Locked option to prevent the Clear Report History process from removingan extract. Youmight want to use this option to keep a copy of the extract for historicalpurposes.

Label When locking an extract, you can save it with a descriptive label (for example, 2015/2016ENRL Final Submission).

1. Select a line number and clickShow Details to display details for that extract instance. TheParameters tab shows the values used to extract the student date for this extract instance.

HistoryTabWith DetailsExample



2. Click the Files tab to view the results of the extract instance.

HistoryTab, FilesTab Example

3. Click to save the extract file (or error log) to the computer or network.4. ClickHide Detail to hide the history file details.

The Extract Viewer

1. On theHistory > Files tab, click to open the Extract Viewer. In the Extract Viewer youcan add andmodify the extracted student records and add a student record to the extract.

Extract Viewer Example

Tomodify the student data:

1. Select the line number of the record tomodify.2. Tab to the field to change or click and drag the horizontal scroll bar.3. Make the necessary change to the student data.4. ClickSave.5. When finishedmodifying the student data, close the Extract Viewer.6. On the History tab, clickSave History Changes. A modified student data extract saveswith

the following name ([Extract File Name] (Modified)).7. ClickShow Details to verify themodified history file list.

Remember to always click Save History Changes. Youmust click this button to save themodified student data extract file.



The About Tab

The About tab contains state-specific information about the extract or report.

KIDSCollection Screen, About Tab

KanDisExtracts all incidents involving IDEA students that result in an ISS, OSS, or Expulsion. Includesindividual student information for all students involved in an incident that have an IEP for a disabilityat the time of the incident. There should be a separate row for each student by incident, rather thanone per student. In other words, for an incident involvingmultiple students, there is an entry for eachstudent. In addition, for a student involved in two incidents, there are two entries for that student.

ESI Reporting – Also considered “SPED Discipline” reporting but done through IDS605in Discipline > Reports > Summary. Please refer to IDS605 – Incident SummaryReportsin this guide for further information on this report.

Please see the setup instructions in theDiscipline & Conference Administrator Guide.

Mark each violation and action reported to the state as ‘report to state’ at each level and enter a validstate code and severity level. Youmust also set severity levels when a student hasmore than oneviolation on an incident to determine which violation to report.



Per KSDE, report only one building’s incidents in a single upload file.

1. Navigate toKS > Extracts > KanDIS.

KanDisScreen

a. SelectOnly Show IDEA Students to limit the extract results to students who wereactively enrolled as special education students at the time of the incident’s occurrence.

2. In the Start Date and EndDate fields, click theCalendar to select the custom date range forthe extract or type each date in M/D/YY format. Any student with a discipline record that fallsbetween the start and end dates, and that meets the other student selection criteria, appearson the extract.

3. In the Delimiter Type field, select the delimiter to insert between each field in the extract file.4. In the Validate Report(s) field, selectwhether to include validation in the extract file.5. In the ValidationMessage Style field, select the type of validationmessage for the extract

file.6. In the Organizations to Process, use the chooser to select specific schools to include in the

extract results. Leaving this blank results in a file for the entire district.

KCCMSThe KansasCourse CodesManagement System (KCCMS) is the online tool schools use to entertheir courses. From there, you can use them in STCO, Pathways, and EDCS extracts.



1. Navigate toKS > Extracts > KCCMS.

KCCMSScreen

2. In the School Year field, select the school year for the extract. The extract includes anycourse with a Year Start prior to or equal to the current year.

3. In the Validate Report(s) field, select whether to include validation in the extract file.4. In the ValidationMessage Style field, select the type of validation message for the extract

file.5. Select onlyExtract Courses with Blank State Course Code to include only those courses

that have no state course code.6. In the Organizations to Process, use theChooser to select specific schools to include in the

extract results.7. In the Courses to Process, use theChooser to select specific courses to include in the extract

results.

KIDS CollectionThe Kansas State Department of Education (KSDE) uses Kansas Individual Data on Students(KIDS) Collection to count students for funding purposes. A school district must include all studentsin the KIDS system to receive funds. KIDS Collection data determines enrollment andmostweightings including Vocational, Bilingual, At-Risk, and Transportation.

By default, the extract includes only students with an ADA/ADM value equal to Blank. Records donot create for students with an ADA/ADM value equal to C – Concurrent. There is an option toinclude students with no ADA/ADM inKS > Setup > District State Requirements.



Synergy groups the extracts by Accountability School Identifier except for the SMSC Collectionextract. Synergy groups the SMSC Collection extract by Funding School.

The KIDS collection has eight separate files submitted at different dates throughout the school year:

l ASGT to request a state identification number (SSID) for new students, update core studentdata, and claim a student

l ENRL collection to report funding and enrollmentl EOYA collection to report end-of-year student countsl EXIT collection to report students that left the school or districtl QERY to perform a query for pre-existing KIDS data without claiming a studentl TEST collection to report students’ assessment datal SMSC collection to report REAP allocations



To access the KIDS Collection screen, navigate toKS > Extracts > KIDS Collection.

KIDSCollection Screen

ASGT – Assignment Collection

Use the ASGT Collection to allow staff to obtain identification numbers called State StudentIdentifiers (SSID) for new students, update core student data linked to a student’s SSID, and totrack students as theymove between schools in the Kansas State (also known as claiming astudent). After processing ASGT records in KIDS, add any new SSIDs created to your local StudentInformation System (SIS) for use in subsequent KIDS submissions.

Click theAbout tab to review record submission details.



To generate the extract file:

1. On the KIDS Collection screen, selectASGT in the Record Type field.

KIDSCollection, ASGT Collection

2. In the Start Date and EndDate fields, click theCalendar to select the custom date range forthe extract or type each date in MM/DD/YY format. The report includes any student with anenrollment record that falls between the start and end dates, and that meets the other studentselection criteria.

3. SelectONLY Process Students with Blank State IDs to generate this extract only toobtain SSID numbers for new students in the school or district. The extract includes onlystudent recordswith a blank State Identification number. Leave this option blank to updatecore student data or claim an existing student.

4. Select Include Duplicates to generate this extract with duplicate rows for students. Includingduplicates allowsmultiple rows per student with a validationmessage alerting the user ofduplication. If left blank, the extract does not include duplicate records and returns only thestudent’smost recent enrollment record.



5. In theDelimiter Type field, select the delimiter to insert between each field in the extract file.6. In Organizations To Process, clickChooser to select the organizations of the enrolled

students to include in the file extract. Leave this section blank to include students from allorganizations in the report selection process.

7. In Students To Process, clickChooser to select the students to include in the file extract.Leave this section blank to include all students in the report selection process.

The record selection process ignores any organizations selected in theOrganizations To Process if you select specific student records for the extract.

8. ClickGenerate Extract. The Job Status screen appears. When the extract process finishes,the Job Status screen automatically closes.

9. Click theHistory tab to view the job status.10. Select a job record, then clickShow Details to view the job details and to access the extract

file viewer.

Refer to The History Tab procedure for more information.

11. Click the Files tab to view the KIDS Collection Extract File.

12. Click to view the ASGT record collection in the Extract File viewer.13. Tomodify the student data displayed in the Extract File viewer, refer to The Extract Viewer

procedure.

ENRL – Funding and Enrollment Collection

Use the ENRLCollection to gather enrollment and program participation information on studentsused to populate sections of the Principal’s Building Report (PBR) and the Superintendent’sOrganizational Report (SO66). State funding (based on the September 20th Rule) and federalfunding calculations rely on the data from these reports.

A student must meet the criteria specified in the September 20 Rule and/or February 20 Rules toappear in the extract. These rules are:

September 20th Rule: A student must enroll by and attend on September 20. If absent onSeptember 20, the student must attend once before September 20 and once after September 20but on or before October 4. If September 20 falls on a non-school day, use the first school day afterSeptember 20.

l Do not include foreign exchange students in the count for state-aid funding unless theyenrolled for at least one semester or two quarters. If the foreign exchange student does notmeet the requirements for state aid funding, please enter 0 as the number of minutes enrolledfor the student on September 20.

l In order to count, virtual education studentsmust enroll by September 20 and attend one dayon or before September 19 and one day on or after September 20, but on or beforeOctober 4.



l In order to count, alternative school (where attendance is not mandatory) studentsmust enrollby September 20 andmeet one of the following: a) attended on September 20th and oneother day either before September 20 or after September 20th, but on or before October 4, orb) attended one day before September 20 and one day after September 20 and on or beforeOctober 4.

OverrideMinutes Enrolled on theState tab of Synergy SIS > Student> Student by typing the revisedminutes into theMinutes Enrolled fieldand selecting theMinutes September Override Calculation option.Once selected, you can run ENRLwith theCalculate Minutes optionselected without affecting the student'sminutes.

Similar rules apply for February 20 and for MILT reports. In practice however, some districts run theENRL reports for students who enroll by September 20 and the state performs a separate audit forwhether students qualify based on their attendance. Given that other districts in Kansasmayapproach this differently, you have the option of how to determine which students to include.

Student data submitted in the ENRLCollection is current as of the firstsubmission date.

Click theAbout tab to view ENRL record submission details.




1. On the KIDS Collection screen, selectENRL in the Record Type field.

KIDSCollection, ENRLCollection

l TheStart Date andEnd Date specify the date range to examine when calculatingminutes. Schools with rotation schedules that result in variable length days should picka date range that represents a full sampling of the schedule. For middle and highschools, students’ minutes enrolled calculate by averaging theminutes of all the daysincluded in this date range.

Entry Dates calculate based on the State Code inK12.Enrollment > EnterCode.

l If making the entry at the district level, Synergy recognizes it as a new entryto the district and the district entry date updates.

l If making the entry at the school level, Synergy recognizes it as a new entryto the school and the school entry date updates.

l TheSubmission Date specifies when to submit the extract. This datemust fall inSeptember or February to extract the student data.



The report process stops if the submission date does not fall within September orFebruary.

l TheCalculate Minutes option controls whether theMinutes Enrolled andCareerand Technical Education Contact Minutes calculate for each student. This is acomplicated process that takes longer to calculate. However, Synergy stores theresults in the database for each student, so if nothing changes, Synergy only needs tocalculate these once.

l Select this option to calculate theminuteswhen preparing the ENRL report sotheminutes calculate and store in the database for each student. You can alsouse this to update the values for specific students if their enrollment or schedulechanges.

l If Synergy already calculated theminutes, leave this unselected so the extracttakes less time.

School schedules determineminutes.

l The school calendar must note bell schedules and rotations.l Each student should have 1.0 FTE.l For a concurrently enrolled student, Synergy extracts the total minutes forboth schools and reports this under the student’s home school.

l TheUse Attendance Requirements option controls whether the September 20thrules apply when determining whether to include a student in the extract.

l Select this option to use the September 20th attendance requirements whendetermining student eligibility.

l TheDelimiter Type specifies how to delimit each field in the extracted file.l TheValidate Report(s) option allows you to enable or disable validation. Synergyperforms validation on the extracted data and can alert you to issueswith the studentdata.

l TheValidation Message Style describes how to format the validation reports.l TheGrade options control which grades to include in the extract.l Use theOrganizations to Process list to process all students enrolled in specificschools.

l Use the Students to Process list to select specific students for the extract.l Use theStudent Groups to Process list to process all students that aremembers ofspecific student groups.

l Click the Paper andMagnifying Glass to view the ENRL record collection in theExtract File viewer.

You canmodify the student data displayed in the Extract File viewer. Refer toThe Extract Viewer procedure for more information.



Districts can enter the total minutes enrolled for each elementary grade level atKS > Setup >District State Requirements > Grade Level (Defaults) Minutes Enrolled.

District State Requirements, Grade Level (Defaults) MinutesEnrolled

Districts typically use this when an elementary school does not have aschedule.

Virtual Minutes

There is a Virtual Education Calculation for reporting Virtual students in ENRL.When enabled, itcalculates virtual minutes and records theminutes in the Additional Minutes Enrolled grid on theStudent screen, State tab. ENRL then reports the virtual minutes on a separate line from thestudent’s primary enrollment.

Lookup Table Definition Setup

Complete the following setup prior to using the virtual educationcalculation

1. Navigate toSynergy SIS > System > Setup > Lookup Table Definition.2. Navigate to theK12 > School Category table.3. ClickAdd in the Lookup Values grid.4. Enter Virtual School in theDescription field



5. Enter 2 in theState Code field.

K12 SchoolCategory Lookup Table

6. Navigate toK12.CourseInfo > Department lookup table.7. ClickAdd in the Lookup Values grid.8. Enter Virtual for theDescription.9. Enter V for theAlt Code 3.

K12.CourseInfo Department Lookup Table

School Setup

1. Navigate toSynergy SIS > System > Setup > School Setup.2. SelectVirtual School in theSchool Category field.

SchoolSetup Screen

3. ClickSave.



Virtual Education Setup

1. Navigate toSynergy SIS > KS > Setup > District State Requirements.2. SelectVirtual Education Calculation.

District State RequirementsScreen

Running ENRL

1. Navigate toSynergy SIS > KS > Extracts > KIDS Collection.2. SelectENRL for theRecord Type.3. SelectCalculate Minutes.4. Enter aStart Date.5. Enter anEnd Date.6. Enter the count date inSubmission Date.7. SelectDelimiter Type, Validate Report(s), andValidation Message.



KIDSCollection Screen

After it runs, the ENRL extract updates the student’s record on the Student screen,State tab withvirtual minutes in the Additional Minutes Enrolled grid.

Student Screen, State Tab

The output file returns two rows for virtual education students. One row lists the student’s primaryenrollment with traditional minutes and CTEminutes. The second row lists the virtual school andvirtual minutes.

Student Traditional CTE Total Minutes Virtual

Scenario 1 99999999 324 41 365 0

Scenario 2 99999999 300 41 341 19

Scenario 3 99999999 324 41 324 36



Scenario 1 - With Regular CTE Class:

ENRL,0111,D0999,Boone,TJ,,,1,11/15/1997,14,99999999,N,9999999999,2016,0111,0111,0,08/14/2014,08/14/2014,08/10/2004,,,,324,0,,,,,00010,0,ND,,,0,,,0,0,,,41,,0.0,0.0,,,66111-0000,0,0,0,United States of America,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,

Scenario 2 - Records with Regular CTE and Virtual Class:



Scenario 3 - Records with virtual CTE:



Virtual Education Business Rules

l School must have School Category of Virtual for Synergy to recognize it as a virtualschool/program.

l Coursemust have Department of Virtual for Synergy to recognize it as a virtual class.l Only those students enrolled in a virtual class at a virtual school have virtual minutescalculated.

l Traditional Minutes equals the sum of Minutes Enrolled and CTEMinutes (not virtual).l Students who take a CTE class that is virtual report theminutes under virtual rather thanCTE.

l Student must be 18 or 19 on or before 9/20 regardless of count day.l Students 18 and under have their traditional minutes subtracted from 360 and the remainderlisted under Additional Minutes as Virtual. These are theminutes reported on the secondaryrow for the student. Students 18 and under report the Additional Minutes up to a total of 360minutes. This is determined by adding CTEMinutes + Minutes Enrolled = Total TraditionalMinutes, then subtracting Total Traditional Minutes from 360.

l Students 19 and over get 360 virtual minutes at the virtual school if they are enrolled in aVirtual School/Program andCourse, regardless of their traditional minutes.

EOYA – End of Year Accountability Collection

Use the EOYA Collection to gather attendance, membership, truancy, and program participationdata for all students who were inmembership at the Accountability School at any point during theschool year. A student’s assigned Accountability School Identifier must match the student’sAttendance School ID for Synergy to include them on the report (a Blank value is valid).



Click theAbout tab to view EOYA record submission details.

Student data submitted in the EOYA Collection should be current as ofthe last day of school or the last day the student was inmembership atthat school.


1. On the KIDS Collection screen, selectEOYA in the Record Type field.

KIDSCollection, EOYACollection

l TheRecord Type specifies which type of extract to run (EOYA in this case).l The Start Date and EndDate specify the date range to include in the extract. Synergyincludes any student with an enrollment record that falls between the start and enddates, andmeets the other student selection criteria.

l TheDelimiter Type specifies how to delimit each field in the extracted file.l The Validate Report(s) option allows you to enable or disable validation. Synergyperforms validation on the extracted data and can alert you to issueswith the studentdata.

l The ValidationMessage Style describes how to format the validation reports.l TheGrade options control which grades to include in the extract.



l Use theOrganizations to Process list to process all students enrolled in specificschools.

l Use the Students to Process list to select specific students for the extract.l Use the Student Groups to Process list to process all students that aremembers ofspecific student groups.

l Click the Paper andMagnifying Glass to view the EOYA record collection in theExtract File viewer.

You canmodify the student data displayed in the Extract File viewer. Refer to TheExtract Viewer procedure for more information.

EXIT – EXIT Collection

Use the EXIT Collection to gather exit information on students who left a school for a variety ofreasons (e.g., graduation, dropout, transfers, etc.). The EXIT Extract is now amore robust enginefor state reporting. This change increases performance time and allows users to run the EXITextract for the entire district.

Lookup Table Setup

Youmust set up the following table for districts to report graduate exits.

1. Navigate toSynergy SIS > System > Setup > Lookup Table Definition.2. Navigate toK12 > Graduation Status.3. Enter the appropriate state code value for students who graduate.

Graduation StatusLookup Table Screen

Youmust set up the following table for districts to report students who exit.

1. Navigate toSynergy SIS > System > Setup > Lookup Table Definition.2. Navigate toK12.Enrollment > Leave Code.3. Enter the appropriate state code value for each exit definition.



Leave Code Lookup Table Screen

Youmust set up the following table for districts to report no-show students.

1. Navigate toSynergy SIS > System > Setup > Lookup Table Definition.2. Navigate toK12. Demographics > Summer Withdrawal Code.3. Enter the appropriate state code value for each exit definition.

Summer WithdrawalCode Lookup Table Screen

EXIT Rules

l Synergy SIS checks exits in the following order:

1. Leave Date/Reason, if blank2. Graduation Date/Reason, if blank3. SummerWithdrawal Date/Reason

l Start/End Dates:

l Synergy SIS no longer validates dates against the school calendar. You can use asummer date range (i.e. 6/1/16 – 8/1/16).

l Youmust use a student exit date greater than or equal to Start Date and less than orequal to End Date to include this in the results.



l Graduates:

l If a student graduates during the summer (i.e. Graduation Date of 6/10/16), run theEXIT extract in the prior school year including the graduation date within the daterange.

l No-Shows:

l If a student is no-showed during the summer (i.e. SummerWithdrawal Date 8/1/16),run the EXIT extract in the current year including the summer withdrawal date withinthe date range.

l No-Show student data reflects the school, grade, school year, and program status as ofthe last enrollment in the prior year.

l No-Show student data counts the Days inMembership and Days in Attendance basedon the last enrollment in the prior year.

Running the EXIT Extract

1. Navigate toSynergy SIS > KS > Extracts > State Reporting Extracts.2. SelectEXIT – KIDS Collection in theExtract Name field.3. Enter Start Date.4. Enter End Date.5. Select Log Type. Options other thanWarning are very detailed and you should use them in

conjunction with a Student Filter.6. SelectExtract File Type. Options areCSV, Fixed Length, and TabDelimited.7. Select theColumn Header Options. Options areNone,Column Type andColumnName

(String, Gender),Column Type (String),ColumnName andColumn Type (Gender, String),orColumnName (Gender).

State Reporting ExtractsScreen

8. ClickCreate.

Filtering Options

1. Navigate toSynergy SIS > System > Setup > Filter Group Definition.2. ClickAdd. The Filter Group Definition (Add) screen displays.3. Enter a Filter Name andDescription.4. ClickSave.



5. Navigate toSynergy SIS > KS >Extracts >State Reporting Extracts.


6. In the Organization, Student, Staff, or Section grids, clickChooser. The Chooser screendisplays.

7. Find and select the schools, students, staff members, or sections to include in the filter.8. ClickSave.



Saving Existing Filter Options

1. SelectCreate New Filter Group on the EXIT Extract screen. The New Filter Group Namefield appears.

2. Enter aNew Filter Group Name.


3. ClickCreate. The system runs the process and saves the new filter. The newly created filterbecomes an option in the Filter Group field the next time you select EXIT Extract.

QERY Collection

QERY is different from other KIDS record types (such as ENRL, TEST, etc.) in that rather thansubmitting student data to the state, schools useQERY records to retrieve data about their students.Submitting a batch file containing QERY records creates a file containing additional data fields for allstudents submitted in that QERY batch.

Click theAbout tab to view QERY record submission details.

QERY requires only the state identification number or the AccountabilitySchool Identifier and Legal Last Name. However, additional informationallows a better match.




1. On the KIDS Collection screen, selectQERY in the Record Type field.

KIDSCollection, QERYCollection

l TheRecord Type specifies which type of extract to run (QERY in this case).l The Start Date and EndDate specify the date range to look for new enrollments. Theextract includes any student with an enrollment record that falls between the start andend dates andmeets the other student selection criteria.


l The ValidationMessage Style describes how to format the validation reports.l TheGrade options control which grades to include in the extract.l Use theOrganizations to Process list to process all students enrolled in specificschools.

l Use the Students to Process list to select specific students for the extract.



l Use the Student Groups to Process list to process all students that aremembers ofspecific student groups.

l Click to view theQERY record collection in the Extract File viewer.


TEST Collection

Use the TEST Collection to gather data for the Center for Educational Testing and Evaluation(CETE) for grades 3-12 to use in generating testing rosters for state assessments and for gatheringdemographic and program data for accountability.

Click theAbout tab to view TEST record submission details.

Student data that you submit for TEST should be current as of the day thestudent takes an assessment. Youmust re-submit for TEST if thestudent‘s status changes after the initial submission of the TEST record.


1. On the KIDS Collection screen, select TEST in the Record Type field.

KIDSCollection, TEST Collection



2. SelectOnly load students with Enrollments between selected dates to have Synergyextract only those students with an enrollment date that falls within the date range specified.

3. In the Assessments to Export, select one or multiple assessment types to extract recordsfor each student. The Alternate option pulls all assessment types set to 3-DLM/Alternate.

l TheRecord Type specifies which type of extract to run (TEST in this case).l The Start Date and EndDate specify the date range to include in the extract. Theextract includes any student with an enrollment record that falls between the start andend dates andmeets the other student selection criteria.




l Click the Paper andMagnifying Glass to view the TEST record collection in theExtract File viewer.


SMSC Collection

Use the SMSC Collection to gather data for small districts eligible for Rural Education AchievementProgram (REAP) funding.

Synergy groups the SMSC Collection extract by Funding School.

Click theAbout tab to view SMSC record submission details.

The student data submitted for SMSC should be current as ofDecember 1 of the current school year, or current to the day the studentleft if they left the school prior to December 1.




1. On the KIDS Collection screen, selectSMSC in the Record Type field.

KIDSCollection, SMSC Collection

l TheRecord Type specifies which type of extract to run (SMSC in this case).l The Submission Date specifies the date for the extract. The extract includes anystudent with an active enrollment on this date. The Submission Datemust fall within themonth of December or an error message displays. If the Submission Date entered is anon-school day, Synergy uses the next valid school day to select the student enrollmentrecords.






l Click to view the SMSC record collection in the Extract File viewer.


State Reporting Extracts

CTE Pathway Extract

TheCTE PathwayExtract identifies any student associated to a pathway at any time during theirsecondary education career. The extract also indicates the student’s level of participation within thepathway.

Before running the CTE Extract, review the CTE Setup section within this guide toconfirm proper setup.



Running the CTE Extract

1. Navigate toKS > Extracts > State Reporting Extracts.2. In the Extract Name field, selectCTE Pathways Extract. The screen changes to look like the

figure below.

State Reporting ExtractsScreen, CTEPathwayExtract

3. Select theAs of Date.4. Select the Log Type.

l Options other thanWarning are very detailed and you should use them in conjunctionwith a Student Filter.

5. Select theExtract File Type. Options are CSV, Fixed Length and Tab Delimited.6. Select theColumn Header Options. Options areNone,Column Type and Column

Name (String, Gender),Column Type (String),Column Name and Column Type(Gender, String), orColumn Name (Gender).

7. ClickCreate. The system creates the extract.

If you open the CTE PathwayExtract in Excel, the CIP_Code drops the leading zero. Forexample, 09.0702 displays as 9.0702. Excel also drops any trailing zeroes. For example,48.0000 displays as 48. Viewing the extract in Notepad does not cause this issue in the.CSV file.



Creating Filter Group

1. Navigate toSystem > Setup > Filter Group Definition.2. ClickAdd. The Filter Group Definition (Add) screen displays.

Filter Group Definition (Add) Screen

3. Enter the Filter Name.4. Enter aDescription.5. ClickSave.6. ClickChooser on theOrganization grid.7. Find and select the schools to include in the group.8. ClickSave.


1. Navigate toKS > Extracts > State Reporting Extracts.2. In the Extract Name field, selectCTE Pathways Extract.3. On the CTE PathwayExtract screen, select theCreate New Filter Group option. The New

Filter Group Name field appears.

State Reporting ExtractsScreen, CTEPathwayExtract



4. Enter aNew Filter Group Name.5. ClickCreate to run the process and save the new filter. The newly created filter becomes an

option in the Filter Group dropdownmenu the next time you select CTE PathwayExtract.

Adding Organizational Filters

1. Navigate toKS > Extracts > State Reporting Extracts.2. In the Extract Name field, selectCTE Pathways Extract.3. ClickChooser on theOrganization grid

Organization Chooser Screen

4. Find and select the schools to include in the extract.5. ClickSave. The selected schools appear in the Organizations grid.

Select the ExcludeOrganizations option in the Organizations grid to exclude the schoolfrom the extract.

Adding Student Filters

1. Navigate toKS > Extracts > State Reporting Extracts.2. In the Extract Name field, selectCTE Pathways Extract.3. ClickChooser on the Students grid.

StudentsChooser Screen

4. Find and select the students to include in the extract.5. ClickSave. The selected students appear in the Students grid.



Select the Exclude Student option in the Students grid to exclude the student from theextract.

Adding Staff Filters

1. Navigate toSystem > Setup > Filter Group Definition.2. ClickChooser on the Staff grid.

Staff Chooser Screen

3. Find and select the staff members to include in the extract.4. ClickSave. The selected staff members appear in the Staff grid.

Select the Exclude Staff option in the Staff grid to exclude the staff member from theextract.

EDCS Staff Assignment

The EDCS Staff Assignment extracts all staff and their course assignments. The extracts providetwo options:

l An extract like the previous version that runs all the staff based on an “as of” date range; andl An extract that extracts all staff upon the initial run and after that date only extracts staff withdata changes.

The EDCS extracts only produce one line per staff per course code. Also, course countsdo not exceed 08 per KSDE guidelines.

Enable Staff Tracking

1. Navigate toSystem > Setup > District Setup.2. Select theSystem tab.



3. SelectEnable historical tracking of staff in sections.

District Setup Screen

4. ClickSave.

Synchronize Staff History

1. Navigate toSchedule > Section.

Section Screen

2. Find or scroll to the appropriate section.



3. From theMenu, selectSynchronize Staff History.

MenuOptions

4. ClickSave.

Lookup Table Definition

1. Navigate toSystem > Setup > Lookup Table Definition.2. On the Lookup Table Definition screen, navigate toK12.Staff > Job Class.

Job ClassLookup Table

3. Verify that values exist for the following educator types:

l School Specialistl School Supportl Leadership/Administrationl Migrant

Values for Elementary, Secondary, CTE, and SPED/ESOL educator types auto-calculate.

4. ClickSave.5. On the Lookup Table Definition screen, navigate toK12 > Grade.

Grade Lookup Table



6. Verify that the NG–Not Graded (or similar value in the table) has a State Code of 18.7. ClickSave.8. On the Lookup Table Definition screen, navigate toK12.ScheduleInfo > Instructional

Strategy.

InstructionalStrategyLookup Table

You can set individual sections to one of these values or set the value on DistrictCourse and all sections created from the Course inherit the Instructional Strategyvalue. If using District Course setting, youmust create all sections after setting theInstructional Strategy value.

If Instructional Strategy is not set on District Course, you can set the section’sInstructional Strategy to override District Course.

9. Verify that values exist for the SPED/ESOL types.10. ClickSave.



Running the EDCS Staff Assignment Extract using an As Of Date

This EDCS Staff Assignment Extract allows you to select a specific “as of” date aswell as filters fororganization, student, staff, or section.

1. Navigate toKS > Extracts > State Reporting Extracts.2. In Extract Name field, selectEDCS Staff Assignment Extract. The screen changes to look

like the figure below.

State Reporting ExtractsScreen, EDCSStaff Assignment

3. Enter the As of Date.4. Select the Log Type.


l Select the Extract File Type.l Options are CSV, Fixed Length and Tab Delimited.l Select the ColumnHeader Options.l Options are None, Column Type and ColumnName (String, Gender), Column Type(String), ColumnName and Column Type (Gender, String) or ColumnName (Gender).

5. Select Include Extended Columns, if desired.When selected, Synergy includes the extrateacher columns in the file. By default, this option is clear and excludes the columns from theoutput file.

6. ClickCreate.



Filtering Options

1. Navigate toSystem > Setup > Filter Group Definition.

Filter Group Definition Screen

2. ClickAdd. The Filter Group Definition (Add) screen displays.

Filter Group Definition (Add) Screen

3. Enter a Filter Name andDescription.4. ClickSave.5. In the Organization, Student, Staff, or Section grids, clickChooser. The Chooser screen

displays.

Organization Chooser Screen

6. Find and select the schools, students, staff members, or sections to include in the filter.7. ClickSave.




1. On the EDCS Extract screen, select theCreate New Filter Group option. The New FilterGroup Name field appears.

State Reporting ExtractsScreen, EDCSStaff Assignment

2. Enter aNew Filter Group Name.3. ClickCreate. The system runs the process and saves the new filter. The newly created filter

becomes an option in the Filter Group field the next time you select the EDCS Extract.



Running the EDCS Staff Assignment Extract change file

This EDCS Staff Assignment Extract creates change files after the first run of the extract. Thisextract does not use a date range but instead reports only changes from the first time it ran to thecurrent date . Notice that this reporting engine does not allow for any filtering and runs for the entiredistrict each time it runs.

1. Navigate toKS > Extracts > State Submission.2. In theSelect Which Extract(s) to Generate field, selectEDCS Staff Assignment Extract.

After selecting EDCS Staff Assignment Extract in the drop-down, the screen changes to looklike the figure below.

State Submission Screen

3. Select a Log Type. The log type options are None, Debug, Status, Info, Warning and Error.The log type provides insight into any problems encountered during the process.

4. ClickGenerate Extract(s). After generation, the file displays under Step 2Review/Submission in the Pending Submission grid.

5. After submitting the file to the state, clickMark as Submitted. This sets the flag indicating yousubmitted the records. The file then displays in the Submitted Files grid.



The items listed under Step 3: Import Error Files and Step 4: View Results including theAutomatic Submissions grid do not apply to all states. The EDCS submission processdoes not include these areas.

After submitting the file, clickMark as Submitted; all future processes extract only thosestudents with changes to their data. Each subsequent file you create, youmust clickMarkas Submitted for the system to track changes correctly.

Resetting Submissions

In the event it is necessary to start the entire process over, youmay delete the submitted files to resetthe baseline. This acts as though the system never ran the submission.

1. Place a checkmark in the delete column.2. ClickSave.

Error Reports

The system produces a separate report for errors at each individual school. The extract file does notinclude students in the error report.



SPED Pro Extract

Use the SPED Pro extract to generate data for the state on the services that special educationstudents receive during the school year. In the past, districts would send these extracts to the statewhenever adding new students, or when a student’s information changed. However, rather thansending just the changes, districts would send data for all the students at a specific school,resubmitting data for students whose data did not change. To avoid this, the state requires that thedistrict submit only students whose data changed.

Running the SPED Pro Extract

Only use this option for troubleshooting purposes. Once the district is ready to submit a file, run theextract through State Submission to track changes accurately. This option does not provide anytracking capabilities.

1. Navigate toKS > Reports > State Reporting Extracts.2. In the Extract Name field, selectSPED Pro Extract. The screen changes to look like the

figure below.

State Reporting ExtractsScreen, SPED Pro Extract

3. Select the Log Type.4. Options other thanWarning are very detailed and you should use them in conjunction with a

Student Filter.5. Select Filter Group options as necessary.6. ClickCreate.



Running the SPED Pro Staff Assignment Extract change file

This SPED Pro Extract creates change files after the first run of the extract. This extract does notuse a date range but instead reports only changes from the first time it ran to the current date. Noticethat this reporting engine does not allow for any filtering and runs for the entire district each time itruns.

1. Navigate toKS > Reports > State Submission.2. In the Select Which Extract(s) to Generate field, selectSPED Pro Extract. After selecting

SPED Pro Extract, the screen changes to look like the figure below.

State Submission Screen, SPED Pro Extract



5. After submitting the file to the state, clickMark as Submitted. This sets the flag indicating yousubmitted the records. The file then displays in the Submitted Files area.

The items listed under Step 3: Import Error Files and Step 4: View Results including theAutomatic Submissions area do not apply to all states. Synergy does not include theseareas in the SPED Pro submission process.



After you submit the file and clickMark as Submitted, all future processes extract only those studentswith changes to their data. Each subsequent file you create, requires you to clickMark as Submittedin order for the system to track changes correctly.


In the event it is necessary to start the entire process over, you can delete the submitted files to resetthe baseline. This acts as though the system never ran the submission.


Error Reports


STCO – Student Course Collection

The STCOdata collection focuses on providing links to the courses students complete during theschool year. This information includes the teacher of the course and the student’s outcome in thecourse.

Running the STCO – Student Course Collection

Set the State Code in K12.CourseHistoryInfo > Mark Lookup Table to the appropriatevalue for the extract. For example, if a student’s grade should result in P1 or P2, you needto set these values in the State Code column.



1. Navigate toKS > Reports > State Reporting Extracts.2. In the Extract Name field, selectSTCO – Student Course Collection. The screen changes

to look like the figure below.

State Reporting ExtractsScreen, STCO–Student Course Collection

3. In the Extract Start and End Date fields, select the date range for the extract. The extractincludes any student course history record within the date range.

4. Select the Log Type.


5. Select theExtract File Type.

l Options are CSV, Fixed Length and Tab Delimited.

6. Select theColumn Header Options.

l Options are None, Column Type and ColumnName (String, Gender), Column Type(String), ColumnName and Column Type (Gender, String) or ColumnName (Gender).

7. ClickCreate.



Running the STCO – Student Course Collection change file

This STCO–Course Collection creates change files after the first run of the extract. This extractdoes not use a date range but instead reports only changes from the first time it ran to the currentdate. Notice that this reporting engine does not allow for any filtering and runs for the entire districteach time it runs.

1. Navigate toKS > Reports > State Submission.2. In the Select Which Extract(s) to Generate field, selectSTCO – Student Course

Collection. Once you select STCO–Student Course Collection, the screen changes to looklike the figure below.

State Submission Screen, STCO–Student Course Collection


4. ClickGenerate Extract(s). After generation, the file displays under Step 2Review/Submission in the Pending Submission area.

5. After submitting the file to the state, clickMark as Submitted. This sets the flag indicating yousubmitted the records. The file then displays in the Submitted Files area.

l Once youmark the initial file Mark as Submitted, all future processes extract only thosestudents with changes to their data. Each subsequent file you create, youmust clickMark as Submitted in order for the system to track changes correctly.



The items listed under Step 3: Import Error Files and Step 4: View Resultsincluding the Automatic Submissions area do not apply to all states. The STCOsubmission process does not include these areas.


In the event it is necessary to start the entire process over, youmay delete the submitted files to resetthe baseline. This acts as though the system never ran the submission.


Error Reports


TASC – Teacher and Student Connection

The TASC data collection focuses on providing links to the courses students take during the schoolyear and the teacher of the course.



Running the TASC – Teacher and Student Connection

1. Navigate toKS > Reports > State Reporting Extracts.2. In the Extract Name field, select TASC – Teacher and Student Connection. The screen

changes to look like the figure below.

State Reporting ExtractsScreen, TASC – Teacher And Student Connection

3. In the Extract Start Date and Extract End Date fields, select the date range for the extract.The extract includes any student class record within the date range.

4. Select the Log Type.


5. Select theExtract File Type.

l Options are CSV, Fixed Length, and Tab Delimited.

6. Select theColumn Header Options.

l Options are None, Column Type and ColumnName (String, Gender), Column Type(String), ColumnName and Column Type (Gender, String) or ColumnName(Gender).

7. ClickCreate.



Running the TASC – Teacher and Student Connection change file

This TASC – Teacher and Student Connection creates change files after the first run of the extract.This extract does not use a date range but instead reports only changes from the first time it ran tothe current date. Notice that this reporting engine does not allow for any filtering and runs for theentire district each time it runs.

1. Navigate toKS > Reports > State Submission.2. In the Select Which Extract(s) to Generate field, select TASC – Teacher and Student

Connection. Once you select a TASC – Teacher and Student Connection, the screenchanges to look like the figure below.

State Submission Screen, TASC – Teacher And Student Connection



5. After submitting the file to the state, clickMark as Submitted. This sets the flag indicating yousubmitted the records. The file displays in the Submitted Files area.

The items listed under Step 3: Import Error Files and Step 4: View Resultsincluding the Automatic Submissions area do not apply to all states. The TASCsubmission process does not include these areas.



l Once youmark the initial file asMark as Submitted, all future processes extract onlythose students with changes to their data. Each subsequent file you create, youmustclickMark as Submitted for the system to track changes correctly.


In the event it is necessary to start the entire process over, you can delete the submitted files to resetthe baseline. This acts as though the system never ran the submission.


Error Reports



Chapter 6:Reports

CTE Reports 138LCP Annual At-Risk Report 145IDS605 - Incident Summary Reports 157KAN-SERV State Reporting Process 158

138 Kansas State Reporting GuideChapter 6: Reports

CTE Reports

CTE405 - CTE Vocational Class List

TheCTE405 Vocational Class List report provides a list of enrolled vocational students for clientswith the KS localization.

1. Navigate toKS > Reports > CTE Reports > CTE405 – CTE Vocational Class List >Options tab.

2. In As of Date field, select a date. By default, the AsOf Date populates with the current date.To save a different date, select a new date and click Save Default.

3. In the Voc Ed Type section, select the vocational type(s) to include. The Voc Ed Type listdynamically updates based on changesmade to theK12.CourseInfo > Voc Ed TypeLookup Table Definition.

4. In the TermCode section, select the term(s) to include. The TermCode list dynamicallyupdates based on changesmade to theK12.ScheduleInfo > Term Codes Lookup TableDefinition.

CTE405: CTEVocationalClassList Screen

By default the CTE405 report returns a PDF list of classes based onOrganization Name, StaffName, Period, Section ID, then Student Name. To adjust the output file type and sort order:

1. Navigate toKS > Reports > CTE Reports > CTE405 – CTE Vocational Class List >Sort/Output tab.

2. In the Output section, select a File Type.


Kansas State Reporting GuideChapter 6: Reports 139

3. In the CTEVocationalListFB section, add or remove fields to sort by.

CTE405: CTEVocationalClassList Screen, Sort/Output Tab

CTE405: CTEVocationalClassList Report Output

CTE405: CTEVocationalClassList Report Output



CTE406 - CTE Summary by Course

TheCTE406CTE Summary ByCourse report provides a list of vocational courseswith sections,staff, class counts and classminutes for clients with the KS localization.

1. Navigate toKS > Reports > CTE Reports > CTE406 – CTE Summary By Course >Options tab.

2. In the Start Date and EndDate fields, pick a date range. The date range shouldmirror thedate range used to calculate ENRLminutes.

3. In As of Date field, pick a date. By default, the date populates with the current date. To save adifferent date, pick a new date and clickSave Default.

4. SelectShow Minutes Log to see a detailed list of minutes by day and period used in thecalculations.

5. In the Voc Ed Type section, select the vocational type(s) to include. The Voc Ed Type listdynamically updates based on changesmade to the K12.CourseInfo > Voc Ed Type LookupTable Definition.

6. In the TermCode section, select the term(s) to include. The TermCode list dynamicallyupdates based on changesmade to the K12.ScheduleInfo > TermCodes Lookup TableDefinition.

CTE406: CTESummaryByCourse Screen, OptionsTab



By default the CTE406 report returns a PDF list of classes based onOrganization Name, StaffName, Period, and then Section ID. You can adjust the output file type and sort order.

1. Navigate toKS > Reports > CTE Reports > CTE406 – CTE Summary By Course.2. Select theSort/Output tab.3. In the Output section, select a File Type.4. In the CTESummaryByCourseFB section, add or remove fields to sort by.

CTE406: CTESummaryByCourse Screen, Sort/Output Tab

l ClsMin – The average classminutes based upon themeeting days, periods and bellschedule over the date range specified.

l # of Stu – Number of students actively enrolled on theAs of Date specified.l Total Min– Seminar Minutes times Total Students, divided by 60. Synergy rounds thenumber to the nearest whole number.



CTE406: CTESummaryByCourseOutput

CTE407 - CTE District Summary

TheCTE407CTE District Summary report provides a list of schools' Contact Hours, FTE, andWeighted FTE for clients with the KS localization.

1. Navigate toSynergy SIS > KS > Reports > CTE Reports > CTE407 – CTE DistrictSummary.

2. Select theOptions tab.



3. In theStart Date andEnd Date fields, pick a date range. The date range shouldmirror thedate range used to calculate ENRLminutes.

4. InAs of Date field, pick a date. By default, the date populates with the current date. To save adifferent date, pick a new date and clickSave Default.

5. In the Voc Ed Type section, select the vocational type(s) to include. The Voc Ed Type listdynamically updates based on changesmade to the K12.CourseInfo > Voc Ed Type LookupTable Definition.

6. In the TermCode section, select the term(s) to include. The TermCode list dynamicallyupdates based on changesmade to the K12.ScheduleInfo > TermCodes Lookup TableDefinition.

CTE407: CTEDistrict SummaryScreen

Report Results

By default, the CTE407 report returns a PDF list of schools based onOrganization Name. You canadjust the output file type and sort order.

1. Navigate toSynergy SIS > KS > Reports > CTE Reports > CTE407 – CTE DistrictSummary.

2. Select theSort/Output tab.3. In the Output section, select a File Type.



4. In the CTEDistrictSummaryFB section, add or remove fields to sort by.

CTE407: CTEDistrict SummaryScreen, Sort/Output Tab

l Contact Hours – Total Hours from the CTE406. Synergy derives this number bymultiplying the Number of Students by the Number of ClassMinutes and dividing by 60.

l FTE – Synergy derives this number by dividing Contact Hours by 6.l Weighted FTE – Synergy derives this number bymultiplying FTE by 0.5.

CTESummaryByCourse Report



LCP Annual At-Risk ReportThis report provides an unduplicated number of students whomeet the state’s at-risk criteria and areeligible for services funded with State At-Risk dollars. The report identifies students who fit into thefollowing categories:

l Not working on grade level (reading andmath).l Not meeting the requirements necessary for promotion to the next grade; failing subjects orcourses of study.

l Not meeting requirements necessary for graduation from high school (potential dropout).l Retained.l High rate of absenteeism.l Repeated suspensions or expulsions from school.l Homeless or migrant.l Identified as an English Language Learner.l Non-Proficient on State Assessments.

Business Rules

l The report is in PDF format.l Identify students that meet at least one of the State At-Risk criteria.l Studentsmay identify in multiple criteria areas.l Student IDs only appear once in the report.l Report processes based on the start and end date (inclusive) within the focus year andreports all students that meet at least one criteria.

l Report includes any students identified asmeeting at least one criteria regardless of currentenrollment status (active and inactive).

l Totals provided for all columns except Student Name.



Setup

1. Navigate to KS > Setup > District State Requirements > LCP Options tab.

a. Select the disposition types that meet the Expulsion criteria.b. Select the disposition types that meet the Suspension criteria.

District State RequirementsScreen, LCPOptionsTab

2. Navigate toStudent Programs > Setup > Needs/Program Definition.

a. Create anElementary Intervention need.b. Set State Code toEINT.

Needs/ProgramDefinition Screen




a. Create aHomeless need.b. Set State Code toH.



a. Create aMigrant need.b. Set State Code toM.




5. Navigate toSystem > Setup > Lookup Table Definition.

a. Navigate toK12.Demographics > Year End Status table.b. Set State Code for Retention toR.

Year End StatusLookup Table

6. Navigate toSystem > Setup > Lookup Table Definition.

a. Navigate toK12.CourseInfo > Academic Type table.b. Set Code for Remedial toE.

AcademicType Lookup Table



Locating the LCP Report

1. Navigate toKS > Reports > LCP400-LCP Annual At Risk Report.

LCP400 – LCPAnnualAt RiskReport Report Interface Screen



Running the Report

1. Navigate toKS > Reports > LCP400-LCP Annual At Risk Report.

LCP400 – LCPAnnualAt RiskReport Report Interface Screen

2. Set the focus.

l You can run this extract with the focus set to the district, a specific school, node (HighSchool), or student. A report run at the district or node level returns an individual schoolreport as well as an overall totals report.

3. Set Start Date and EndDate. Synergy requires these fields andmakes them inclusive. Thedate range includes both active and inactive students.



4. Select the Report Criterion. If left blank, all options run.

l Run this report for a single option or all options at once. Please note that selectingoption C2-Is not meeting requirements for promotion to next grade or C3-Is not meetingrequirements for graduation from high school may slow the processing time.

Report Criterion Section

5. Youmust select Grades to include in the report.

Grade Selection Criteria Section

6. For high rate of absenteeism, select appropriate Attendance Reasons to include in the report.The selected Attendance Reasons are the types counted for the period and daily absencethresholds.

l These values pull fromAttendance > Setup > District Attendance Codes. If you add orremove a reason in District Attendance Codes, the LCP Interface automaticallyupdates to reflect the values available. It is possible that a code not used by a schooldisplays at the district level. If this occurs, the count does not include the reason for thatparticular school.

Attendance ReasonsCriteria Section



7. For high rate of absenteeism, set theminimumnumber of periods a student must miss inPeriod Absence Threshold to qualify and/or enter the number of All DayCodes that a studentmust miss to qualify in the Daily Absence Threshold. For schools utilizing Both Daily andPeriod Attendance, absences calculate based on the School Attendance Type and theSchool AttendanceOptions > AttendanceOptions > Grade Attendance Type Definition >Attendance Type field.

High Absenteeism Absence ThresholdsCriteria

Synergy assumes that schools using absence reason amounts already ranMassChange Attendance to set the All DayCode used for this calculation.

8. For repeated suspensions or expulsions, set the Suspension/Expulsion Threshold. Synergyuses the combined count of suspensions and expulsions to determine when a student meetsthe criteria. This value can be a decimal up to two places.

SuspensionsAnd ExpulsionsThresholdsCriteria

9. For not meeting graduation requirements, set Graduation Credits for each grade level.Synergy counts students who do not meet the credits required for the year as not havingsufficient credit to meet graduation requirements. These values are cumulative so entering avalue of 5 for each grade level means that a 9th Grade student will need 5 credits, a 10thGrade student 10 credits, an 11th Grade student 15 credits and a 12th Grade student 20credits. These values can be a decimal up to two places.

Graduation CreditsCriteria



Criterion Details

C1 – Is Not Working on Grade Level (Reading and Mathematics)

Synergy calculates this criterion for Middle and High School students enrolled in a course flagged as‘Remedial’ at any time during the date range. The student does not need to complete the course orbe currently enrolled in the course to count.

Set remedial on Course > District Course in the Academic Type field.

District Course Screen

Synergy calculates this criterion for Elementary School students who have a Student Need ofElementary Intervention (EINT). The student does not need to complete the course or be currentlyenrolled in the course to count. You can view this information at Student Programs > StudentNeeds.

Student NeedsScreen

C2 – Is Not Meeting Requirements For Promotion to Next Grade (failingsubjects/course of study)

Synergy calculates this criterion for anyMiddle and High School student with aMark of F in StudentCourse History. Synergy only considers an F for courses the student completed during the specifieddate range. Students do not have to be actively enrolled to count.



C3 – Is Not Meeting Requirements Necessary For Graduation From High School(potential dropout)

Synergy calculates this criterion for anyHigh School student who does not have the cumulativenumber of credits defined in Graduation Credits for their specific grade level. This calculationconsiders credits for completed courses passed, credits for courses currently enrolled in, and creditsfor courses the student plans to take during the year. Synergy then compares this value against thecredits specified. If the value is not equal or greater than the value specified, Synergy determines thestudent has not met the criteria. Synergy considers prior years when calculating values for 10th,11th, and 12th grade students.

C4 – Has Been Retained

Synergy calculates this criterion for anyMiddle and High School student retained at the end of theyear. This value is set onStudent > Student > Other Info tab, Next Year section, Year End Statusfield.

Student Screen, Other Information Tab

C5 – Has High Rate of Absenteeism

Synergy calculates this criterion for any student absent equal to or greater than the threshold valuespecified within the date range. Synergy uses School Attendance Type and School AttendanceTaken in School Setup to determine which threshold tomeet.

C6 – Has Repeated Suspensions or Expulsions

Synergy calculates this criterion for any student above the threshold value specified of combinedsuspensions and expulsions. The definitions of the types of suspensions and expulsions thatSynergy counts are in the KS > Setup > District State Requirements > LCP Options tab. Thisis an unduplicated count per incident. If an incident should contain multiple dispositions, Synergyuses the severity code to determine which disposition counts.



C7 – Student is Homeless or Migrant

Synergy calculates Homeless criterion for any student with a Dwelling Type set inStudent > OtherInfo tab, Other Information section, Homeless field or a Student Need of Homelesswith a StateCode of H. Students active at any time during the date range count.

Student Screen, Other Info Tab

Student NeedsScreen

Synergy calculatesMigrant criterion for any student with a Student Need of Migrant with a StateCode of M. Students active at any time during the date range count.




C8 – Is Identified as English Language Learner

Synergy calculates this criterion for any student with an English Language Learner ProgramCodewith a state code value of 2 or 3. A student identified as ELL at any time within the date range counts.

English Language Learner Screen, ELL HistoryTab

C9 – Is Not Proficient On State Assessments

Synergy calculates this criterion for any student imported via the State Assessment Import. If animported student was not already part of the report, Synergy adds the student to the report underthis criteria.



IDS605 - Incident Summary ReportsThe Incident SummaryReports display necessary counts to complete federal discipline reportingand state reporting requirements These reports require special setup to run.

For information on setting up Incident SummaryReports, please see theDiscipline andConference Administrator Guide.

The following are Kansas-specific Incident Reports options found atDiscipline Incident >Reports > Summary > IDS605 – Incident Summary Reports:

KS IDS605 – Incident SummaryReportsReport Interface Screen

l Educational ServicesReport - This report indicateswhether students removed for disciplinaryreasons from their regular school program for the remainder of the school year or longerreceived services.

l FirearmOutcomesReport – Reports the unduplicated number of students involved in anincident involving a firearm by outcome and IDEA status. Youmust report AlternatePlacement or No Alternate Placement for expulsions involving Non-IDEA Students only.Other removals would include outcomes such as death, withdrawal, or incarceration.

l Restraint Report - This Emergency Safety Intervention report includes data for studentsrestrained either physically or mechanically to prevent imminent risk.

l Seclusion Report - This Emergency Safety Intervention report includes data for studentssecluded in a confined area or placed in isolation from others for a limited time to preventegress.



For further information on setting up the Seclusion and Restraint reports, see theDiscipline Incident Module in theDiscipline and Conference User Guide.

For further information on Incident Report options and Law Enforcement Options, pleasesee the IDS605 – Incident SummaryReports information in theDiscipline andConference User Guide.

KAN-SERV State Reporting ProcessThis report includes the automated process for migration and a function to delete the existingprevious data fromState Reporting. This allows you to schedulemigration using functionalityavailable in reports. Further, you can schedule this report to run on a regular basis, such as daily orweekly.

Delete Existing Data

1. Navigate toSynergy SE > KS > State Reporting > KAN-SERV - State ReportingProcess.

2. To delete records prior to today's date, selectDelete Previous Data.

KAN-SERV: State Reporting ProcessScreen

Schedule the Report

1. Navigate toSynergy SE > KS > State Reporting > KAN-SERV - State ReportingProcess.

2. To schedule the report to run, select theAdvanced tab.



3. Select the desired frequency from theSchedule Task drop-down and complete the fields forthe selected type.

l Oncel Daily - Enter the number of days between runs.

KAN-SERV: State Reporting ProcessScreen, Advanced Tab

l Weekly - Enter the number of weeks between runs and which days to run the report.




l Monthly - Select when and whichmonths to run the report.


4. ClickPrint. The report runs and generates a confirmation page stating the process ran andthe date it ran. State reporting also runs and displays on the KS State Reporting screen.


Chapter 7:Extract File Mapping

KanDis 162KCCMS 170KIDS Collection 172CTE Pathway Extract 196EDCS Staff Assignment 198SPED Pro Extract 207STCO – Student Course Collection 214TASC – Teacher and Student Connection 221

162 Kansas State Reporting GuideChapter 7: Extract File Mapping

KanDisHeader

FieldRef# Field Synergy SIS Location Edupoint BO

and PropertyLookupTable Notes

H1 Record Type

H2 Extract Date

H3 Extract Time

H4 Transmission ID

H5 Version

H6 Delimiter Character

All Records



1

Record Type KS>Reports >KanDis I - IncidentT - Type - ViolationO - OffenderW - WeaponA - ActionV - Victim

Incident Record Format



I2 District Organization >District Number K12.Setup.DistrictSetup.DistrictNumber


Kansas State Reporting GuideChapter 7: Extract File Mapping 163




I3 School Organization >State CTDSCode K12.School.StateSchoolCode

I3.5 Incident Title Discipline Incident > Incidents>Information >Description

K12.DisciplineInfo.SchoolIncident.Description

I4 Local Incident ID Discipline Incident > Incidents>Information > Incident ID

K12.DisciplineInfo.SchoolIncident.IncidentID

Calculated

I5 Date Discipline Incident > Incidents>Information >Date

K12.DisciplineInfo.SchoolIncident.IncidentDate

I6Time

Optional

Discipline Incident > Incidents>Information >Time

K12.DisciplineInfo.SchoolIncident.IncidentTime

I7

TimeGroup Calculated TimeClassifier < 200 =100 (During SchoolHours)TimeClassifier > 200 =200 (Outside SchoolHours)

I8TimeClassifier

Optional

Discipline Incident > Incidents>Information > Incident ContextCode

K12.DisciplineInfo.SchoolIncident.IncidentContextCode

K12.Discipline.IncidentContext

I9TimeDescription Discipline Incident > Incidents>

Information > Incident ContextComment

K12.DisciplineInfo.SchoolIncident.IncidentContextComment

Extracts only if TimeClassifer = 199 or 299

I10

Location Group Calculated Location Classifier < 200 =100 (On SchoolGrounds)Location Classifier > 200 =200 (OutsideSchoolGrounds)

I11Location Classifier

Optional

Discipline Incident > Incidents>Information > Location > Location

K12.DisciplineInfo.SchoolIncidentLocation.Location

K12.Discipline.IncidentLocation

I12LocationDescription

Discipline Incident > Incidents>Information > Location > LocationText

K12.DisciplineInfo.SchoolIncidentLocation.LocationText

Extracts only if Location Classifer = 199 or299






I13

Reporter Discipline Incident > Incidents>Information >Referrer Type

K12.DisciplineInfo.SchoolIncident. ReferrerType

K12.DisciplineInfo.ReferrerType

Extracts 1-Student, 2-ProfessionalStaff,3-Administrator, 4-Other SchoolStaff,5-Law Enforcement Officer,6-NonschoolPersonnel, 7-Unknown

I14 SchoolYear Calculated Begin/End Dateson report interface

I15 Incident Log Not Collected

Type Record Format



T2Incident TypeGroup

Discipline Incident > Incidents>Violations>Violations>Category

K12.DisciplineInfo.StudentIncidentViolation.CodeDisc

Pull fromDistrict Discipline Code Setup >Discipline Codes>Description

K12.DisciplineInfo.Setup.DistrictDisciplineCode.StateCode

T3

Incident TypeClassifier

Optional

Discipline Incident > Incidents>Violations>Violations>Violation

K12.DisciplineInfo.Setup.DistrictDisciplineCodeSub1.Description

Pull fromDistrict Discipline Code Setup >Discipline Codes>Discipline Codes>Description

K12.DisciplineInfo.Setup.DistrictDisciplineCodeSub1.StateCode

T4

Incident TypeDescription

Discipline Incident > Incidents>Violations>Violations>AdditionalText

K12.DisciplineInfo.StudentIncidentViolation.AdditionalText

If 9999 selected on T2 or 1099, 1299,2099, 2199, 2399, 2599, 3399, 4499,or 5199 on T3



Offender Record Format



O2

Offender Type Discipline Incident > Incidents>Participants>Students Involved >Incident Role

If Non-Student then:Discipline Incident > Incidents>Participants>Other InvolvedPersons>Relation to School

K12.DisciplineInfo.StudentIncidentDiscipline.IncidentRole

OrK12.DisciplineInfo.StudentNonIncidentDiscipline.RelationToSchool

K12.Discipline.Incident Role

Then if Other:K12.Discipline.Relationship toSchool

If the Incident Role – 1 –Offender:Extract a value of 1 – Current Student if theoffender is a currently enrolled student; thedisposition code is not equal to 400-599; andthe school in which the student is enrolled iswhere the incident tookplace.Extract a value of 2 – Expelled/SuspendedStudent if the offender is a currently enrolledstudent; the disposition code is equal to 400-599; and the school in which the student isenrolled iswhere the incident tookplace.Extract a value of 4 – Student of DifferentSchool if the offender is a student currentlyenrolled in a school other than the schoolwhere the incident tookplace.

If the offender is a non- student:Extract the Relation To School value. If theRelation to School value is blank, extract avalue of 10

O3 Offender Student IDNumber

Discipline Incident >StudentIncident >Discipline >Student ID

K12.Student.SisNumber

O4

Offender Referrals Discipline Incident > Incidents>Participants>Other InvolvedPersons> Information > IncidentInformation <Offender Referrals

K12.DisciplineInfo.StudentNonIncidentDiscipline.OffenderReferrals

Only extract if Offender Type =10

O5

Offender Description Discipline Incident > Incidents>Participants>Other InvolvedPersons> Information > IncidentInformation <Additional Info

K12.DisciplineInfo.StudentNonIncidentDiscipline.AdditionalInfo

Only extract if Offender Type =10

O6

GFSAModification Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >DispositionInformation >Disposition >Information >DispositionDescription >Modification

K12.DisciplineInfo.StudentIncidentDisposition.Modification

K12.Discipline.Modifications



Offender Record Format



O7

GFSAModificationDescription

Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >DispositionInformation >Disposition >Information >Dates>GFSAModification Description

K12.DisciplineInfo.StudentIncidentDisposition.GFSAModDesc

Extract if (GFSA) Modification = 1

O8

IDEADisability Calculated Extract only if the Offender Type =1 or 2Calculated based on PrimaryDisabilityCodeat the time of the incident. Anyblank value inthe PrimaryDisability field is reported asa 1 =YES.The processuses the IEPDate and Exit Datein the KAN ServData table (Special EdStudent Services) to determine if the studenthad an IEP at the time of the incident.

O9

DisabilityManifest Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >DispositionInformation >Disposition >Information >Manifestation >Manifestation Determination

K12.DisciplineInfo.StudentIncidentDisposition.ManifestationDetermination

O10

Zero Tolerance Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >DispositionInformation >Disposition >Information >DispositionDescription >Zero Tolerance

K12.DisciplineInfo.StudentIncidentDisposition.ZeroTolerance

-

O11

Motivation Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >OffenderInformation >Motivation

K12.DisciplineInfo.StudentIncidentDiscipline.Motivation

K12.Discipline.OffenderMotivation

Only displays if student hasdisposition

O12

MotivationDescription

Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >OffenderInformation >Motivation Description

- Only displays if student hasdisposition



Weapon Type Record Format



W2Type ofWeapon Discipline Incident > Incidents>

Violations>Violations>Violation >Violation Detail

K12.DisciplineInfo.StudentIncidentViolation.Detail1Sub2GU

K12.DisciplineInfo.Setup.DistrictDisciplineCodeSub2.StateCode

Extract only if the Incident TypeGroup =1200

W3WeaponDescription Discipline Incident > Incidents>

Violations>Violations>Violation >Additional Text

K12.DisciplineInfo.StudentIncidentViolation.AdditionalText

Extract only if the Type ofWeapon =300 or999

Action Taken Record Format



A2

Action Taken Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >Disposition> Information >DispositionDescription >Disposition Code

K12.DisciplineInfo.StudentIncidentDisposition.CodeDispGU

K12.DisciplineInfo.Setup.DistrictDispositionCode.DispCode

A3

Length in SchoolDays

Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >Disposition>Days

K12.DisciplineInfo.StudentIncidentDisposition.ReassignmentDays

Calculated based onStart/End Date

999.99Extract only if Action Taken equals 450, 510,515, 520, 525, 550, 555, 560, or 565.If Days field is blank, calculate the daysusingthe Begin and EndDate range.

A5

Action TakenDescription

Discipline Incident > Incidents>Participants>Students Involved >Student Incident Detail >Disposition> Information >DispositionDescription >Disposition Code

K12.DisciplineInfo.StudentIncidentDisposition.AdditionalText

Extract only if Action Taken equals any valuefrom 710 through 999.



Victim Record Format



V2

Victim Type Discipline Incident > Incidents>Participants>Students Involved >Incident Role


K12.DisciplineInfo.StudentIncidentDiscipline.IncidentRoleOrK12.DisciplineInfo.StudentNonIncidentDiscipline.RelationToSchool

K12.Discipline.Incident Role

Then if Other:K12.Discipline.Relationship toSchool

If the Incident Role –2 - Victim:Extract a value of 1 – Current Student if thevictim is a currently enrolled student;Extract a value of 2 – Expelled/SuspendedStudent if the offender is a currently enrolledstudent;Extract a value of 4 – Student of DifferentSchool if the offender is a student currentlyenrolled in a school other than the schoolwhere the incident tookplace.

If the offender is a non- student:Extract the Relation To School value. If theRelation to School value is blank, extract avalue of 10

V3 Victim Student IDNumber

Student >Demographics>KIDSNumber

K12.Student.StateStudentNumber

Extract only if the Victim Type equals 1, 2 or4.

V4

Victim Injury Discipline Incident > Incidents>Participants>Students Involved >Additional Information > InjuryInformation


K12.DisciplineInfo.StudentIncidentDiscipline.InjuriesSustainedorK12.DisciplineInfo.StudentIncidentDiscipline.SeriousBodilyInjury

Extract a 1 – No Injury if neither checkbox isselected. This is the default value if values2and 3 do not exist.Extract a 2 –Minor Injury if the InjuriesSustained checkbox is selected.Extract a 3 –Major Injury if the SeriouslyBodily Injury checkbox is selected.

V5

Victim Referrals Discipline Incident > Incidents>Participants>Other InvolvedPersons> Information > IncidentInformation >Offender Referrals

Extract only if the Victim Type equals 10 -Other

V6 Victim Description Extract only if the Victim Type equal10 - Other



Trailer Record



T1 Record Type

T2 Transmission ID

T3 Number of Records



KCCMSFieldRef# Field Synergy SIS Location Edupoint BO


C1 OrganizationIdentificationNumber

System >Organization >DistrictNumber

K12.Setup.DistrictSetup.DistrictNumber

K12.Setup.DistrictNumber Ex: D####

C2 LocalSubjectArea

Course >District Course >Course >Course Subject Areas> LocalSubject Area

K12.CourseInfo.KS.CourseKS.LocalSubjectArea

K12.CourseInfo.KS.LocalSubjectArea - Description

If specified, useK12.CourseInfo.KS.CourseKS.LocalSubjectAreapulled from the lookup table

Otherwise, useK12.CourseInfo.Course.SubjectArea1 pulled fromthe lookup table K12.CourseInfo.SubjectArea>Description

C3 LocalSubjectArea Code

Course >District Course >Course >Course Subject Areas> LocalSubject Area

K12.CourseInfo.KS.CourseKS.LocalSubjectArea

K12.CourseInfo.KS.LocalSubjectArea - State Code

If specified, useK12.CourseInfo.KS.CourseKS.LocalSubjectArea

Otherwise, useK12.CourseInfo.Course.SubjectArea1 pulled fromthe lookup tableK12.CourseInfo.SubjectArea>AltCode3

C4 LocalCourseIdentifier

Course >District Course >Course >Course ID

K12.CourseInfo.Course.CourseID

C5 LocalCourseTitle

Course >District Course >Course >Course Title

K12.CourseInfo.Course.CourseTitle

C6 LocalCourseDescriptor

Course >District Course >Course >Description

K12.CourseInfo.Course.Description

Stripped of any carriage returnsor line feeds

C7 Course Level Course >District Course >Course >Other Information >Instructional Level

K12.CourseInfo.Course.InstructionalLevel

K12.CourseInfo.InstructionalLevel - State Code

C8 Credits Course >District Course >Course >Credit

K12.CourseInfo.Course.Credit

If specified, useK12.CourseInfo.Course.SCEDAvailableCreditOtherwise, use K12.CourseInfo.Course.Credit





C9 Sequence Course >District Course >Description >Sequence

K12.CourseInfo.Course.SCEDSequence

Pulls left most character

C10 SequenceTotal

Course >District Course >Description >Sequence

K12.CourseInfo.Course.SCEDSequence

Pulls right most character

C11 Grade Level Course >District Course >Course >Grade Range Low

K12.CourseInfo.Course.GradeRangeLow

K12.Grade - State Code

C12 TargetedProgram

Course >Other ProviderInformation >TargetedProgram

K12.CourseInfo.KS.CourseKS.TargetedProgram K12.CourseInfoKS.TargetedProgram - State Code

C13 DeliveryType Course >Other ProviderInformation >DeliveryType

K12.CourseInfo.KS.CourseKS.DeliveryType

K12.CourseInfoKS.DeliveryType - State Code

C14 College/Career

Course >Other ProviderInformation >VocEd Type

K12.CourseInfo.Course.VocEdType

K12.CourseInfo.VocEdType -State Code

C15 KSDEUseOnly

C16 State SubjectArea Code

Course >District Course >Description >State CourseClassification >Subject Area

K12.CourseInfo.MN.CourseMN.SCEDSubjectArea - Code

K12.CourseInfo.MN.MNSCEDSubjectArea - State Code(Code if State Code notspecified)

C17 State CourseIdentifier

Course >District Course >Description >State CourseClassification >State CourseCode

K12.CourseInfo.MN.CourseMN.SCEDSubjectArea - Description

C18 Effective Date Calculated Set to '07/01/YYYY' where YYYY is the currentschool year

C19 ExpirationDate

Currently left blank



KIDS Collection

FieldRef# Field Record

Type

SynergySIS

LocationTab Field Name Property Lookup

Table Notes

D1 Record Type ALL KS Extracts KIDSCollection K12.Kansas.Collections.KidsCollectionUI.RecordType

Value selected on Report Interface.

D2 AccountabilitySchool Identifier

ALL Student Enrollment History>Enrollmentactivity

Accountability K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD01orNo Shows:K12.EnrollmentInfo.StudentSchoolYear.SrEnrUserDD01

Otherwise, K12.School.StateCode

K12.Enrollment.SR User Dd 01 -State Code

Extract value entered on Student >Enrollment History>Enrollment Detail. If blank, defaults to State SchoolCode.

D3 ResidenceDistrict Identifier


DOR K12.EnrollmentInfo.StudentEnrollmentActivity.DistrictofResidenceDDorFor No Shows:K12.EnrollmentInfo.StudentSchoolYear.DistrictofResidenceDD

Otherwise,K12.Setup.DistrictSetup.DistrictNumber

K12.Setup.DistrictNumber -State Code

Extract District of Residence by Address from Student>Demographics first. If blank, then pull from District ofResidence on Student >Enrollment.

D4 Legal Last Name ALL Student Demographics LastName K12.Student.LastName

D5 Legal First Name ALL Student Demographics FirstName K12.Student.FirstName

D6 Legal MiddleName

ALL Student Demographics MiddleName K12.Student.MiddleName

D7 Generation Code ALL Student Demographics Suffix K12.Student.Suffix

D8 Gender ALL Student Demographics Gender K12.Student.Gender

Revelation.Gender -State Code




Type

SynergySIS


Table Notes

D9 Date of Birth ALL Student Demographics Birthdate K12.Student.Birthdate

D10 Current GradeLevel

ALL Student Enrollment Grade K12.EnrollmentInfo.StudentEnrollmentActivity.GradeorFor No Shows:K12.EnrollmentInfo.StudentSchoolYear.Grade

K12.Grade -State Code

If K12.Setup.KS.DistrictStateRequirementsKS.CalculateGradeLevels is true, the grades for preschoolstudents will be calculated as such:

KIDSGrade 00 =Students that are two years oryounger on or before August 31st of the current schoolyear.

KIDSGrade 01 =Students that are three years old onor before September 20th of the current school year.

KIDSGrade 02 =Students that are four years old on orbefore August 31st of the current school year. Thestudents must not be At Risk students.

KIDSGrade 03 =Students that are five years old on orbefore August 31st of the current school year.

The student’s grademust not be Kindergarten (StateCode 05).

KIDSGrade 04 =Students that are four years old on orbefore August 31st of the current school year and thatare At Risk students that are not special educationstudents.

KIDSGrade 05 =Students that are five years old on orbefore August 31st of the current school year.

The student’s grademust be Kindergarten (State Code05).

Students with grades levels greater than or equal tofirst grade will be unmodified.

If K12.Setup.KS.DistrictStateRequirementsKS.CalculateGradeLevels is false, then the grade levelpulls fromK12.EnrollmentInfo.StudentEnrollmentActivity - Gradeor K12.EnrollmentInfo.StudentSchoolYear – Grade for No Show Students

D11 Local StudentIdentifier

ALL Student Demographics StudentID K12.Student.SisNumber




Type

SynergySIS


Table Notes

D12 HispanicEthnicity

ALL Student Demographics - K12.Student.HispanicIndicator

Revelation.HispanicEthnicity - Code

D13 State StudentIdentifier

ALL Student Demographics KIDSNumber K12.Student.StateStudentNumber

D14 Current SchoolYear

ALL Calculated Calculated based off of the starting year of the schoolyear that includes the reports Submission Date plus 1

(Example: For 2015-2016 with a Submission Date of 9-20-2015 would give you 2015 +1 =2016)

D15 Funding School ALL Student Enrollment History>Enrollmentactivity

Funding K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD02orFor No Shows:K12.EnrollmentInfo.StudentSchoolYear.SrEnrUserDD02

Otherwise, K12.School.StateSchoolCode

K12.Enrollment.SR User Dd 02 -State Code


D16 AttendanceSchool/ ProgramIdentifier


Attendance K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD03orFor No Shows:K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD03


K12.Enrollment.SR User Dd 03





Type

SynergySIS


Table Notes

D17 Virtual EducationStudent

ENRL,MILT,EOYA

Student State Virtual EducationStudent

K12.KS.StudentKS.VirtualEducationStudent

K12.KS.VirtualEducationStudent -State Code

If specified, use the K12.KS.StudentKS.VirtualEducationStudent

Otherwise, look at the enrollments for the student fortheir primary schools for the current school year and atthe K12.Setup.SchoolSetup.SchoolCategory to see if any of them are VirtualEducation Schools.

If the student’s current school is a Virtual EducationSchool, the value sets to 1.

If the student’s current school is not a Virtual EducationSchool, but one of their prior schools was, the valuesets to 2.

D18 School EntryDate

ASGT,ENRL,TEST,EOYA,SMSC,MILT,EXIT

Student Other Info School Entry Date K12.EnrollmentInfo.StudentSchoolYear.SrUserDate1

Otherwise:K12.EnrollmentInfo.StudentSchoolYear.EnterDate

Pulls all enrollments where Enter Code has a StateCode value of State, District or School and reports themost recent entry into the organization.

TheOriginal Entry date, located on the Student>OtherInfo Tab (Other Information) extracts if the calculation(Entry Code <>aMapped Code) cannot determine aSchool Entry Date.

D19 District EntryDate

ASGT,ENRL,TEST,EOYA,SMSC,MILT,EXIT

Student Other Info Original Enter Date K12.Student.OriginalEnterDate

Pulls all enrollments where Enter Code has a StateCode value of State, District or School and reports themost recent entry into the district.

TheOriginal Entry date, located on the Student>OtherInfo Tab (Other Information) extracts if the calculation(Entry Code <>aMapped Code) cannot determine aDistrict Entry Date.

D20 State Entry Date ASGT,ENRL,TEST,EOYA,SMSC,MILT,EXIT

Student Other Info State Entry Date K12.Student.OriginalState >EnterDate

Otherwise:District Entry Date

Pulls all enrollments where Enter Code has a StateCode value of State, District, or School and reports themost recent entry into the state.

TheOriginal Entry date, located on the Student >OtherInfo Tab (Other Information) extracts if the calculation(Entry Code <>aMapped Code) cannot determine aState Entry Date.

If specified, use K12.Student.OriginalStateEnterDate.

Otherwise, use District Entry Date

Note: This date reflects the entry date before thestudents Exit / Withdrawal date. It is possible thestudent re-entered after the Exit / Withdrawal date butSynergy SIS ignores those dates.




Type

SynergySIS


Table Notes

D21 CumulativeNumber of Daysin Membership

EOYA,SMSC,EXIT

Calculated This is calculated by examining the student’senrollment information and the school calendar for thecorresponding school.

It totals up each day that the school was in session (noholidays or school closures) that the student wasenrolled in the school.

D22 CumulativeNumber of Daysin Attended

EOYA,SMSC,EXIT

Calculated This is calculated by examining the student’senrollment information, the school calendar, and theattendance information for all schools the student isenrolled in.

It totals up each day the student attended either a fullday or a half day at the schools they attend, takingconcurrently enrolled schools into account. Days whenschool was not in session (holidays, vacation or schoolclosures) are not included.

Attendance per day is determined based on theattendance types of the schools and the grade level ofthe student.

1. Kindergarten students who only attend half days arecounted as full days if they were present.

2. Students who attend daily attendance schools willbe counted for a full day if they were present.

3. Students who attend twice daily attendance schoolscan be counted for a full day or a half day depending onwhen they were present.

4. Students who attend period attendance schools willhave their values calculated based of the following4/7ths rules:

a)If the student is gone less than 4 periods out of 7(0.0% - 57.14%), they are present for the full day.

b)If the student is gone 4-5 periods out of 7 (57.14% -85.71%), they are absent for half of the day.

c)If they student is gone 6 or more periods out of 7(85.71% - 100.0%), they are absent for the full day




Type

SynergySIS


Table Notes

5. Students who attend concurrent schools will havetheir values based on their attendance at all theschools, comparing how many periods they arescheduled for against how many they actually attendedaccording to the percentages listed above.

Note: When calculating attendance for periodattendance schools, it is important to have the SchoolCalendar filled out with Period Rotation and BellSchedule definitions for each school day in thecalendar. If these are not set, there is no way to knowwhen, or if individual periods are supposed tomeet.

D23 Truant Student EOYA Calculated This is calculated by examining the student’senrollment information, the school calendar, and theattendance information for all schools the student isenrolled in.

Students who are absent for a significant portions ofthe day for unexcused reasons will be consideredtruant for the day. Days when school was not insession (holidays, vacation or school closures) are notincluded.

Unexcused reasons are determined by the(Attendance – Setup – District Attendance Code) and(Attendance – Setup – School Attendance Code)pages, looking at the Type and Report to Statecolumns.

Truancy per day is determined based on theattendance types of the schools and the grade level ofthe student.

1. Kindergarten students who only attend half days arecounted as truant if they missed the day for unexcusedreasons.

2. Students who attend daily attendance schools willbe counted as truant if they missed the day forunexcused reasons.

3. Students who attend twice daily attendance schoolswill be counted as truant if they missed either of thetwo attendance checks for unexcused reasons.




Type

SynergySIS


Table Notes

4. Students who attend period attendance schools willbe counted as truant if they are gone for 4 or moreperiods out of 7 (57.14% - 100.0%) for unexcusedreasons.

5. Students who attend concurrent schools will becounted as truant if they are gone for 57.14%or moreof their scheduled classes (at all their schools) forunexcused reasons.

The student will bemarked as a truant student if theymeet any of the following conditions:

1. They are truant for three or more consecutive daysat any point.

2. They are truant for five or more days in a semester.

The date ranges of the individual semesters must bedefined in (System >Setup >State Requirements >Term Setup) for this to be calculated correctly.

3. They are truant for seven or more days during theentire school year.

Note: When calculating truancy for period attendanceschools, it is important to have the School Calendarfilled out with Period Rotation and Bell Scheduledefinitions for each school day in the calendar. If theseare not set, there is no way to know when, or ifindividual periods are supposed tomeet.




Type

SynergySIS


Table Notes

D24 Minutes Enrolled ENRL,MILT

Student State (Sept/Feb)Minutes Enrolled

K12.KS.StudentKS.MinutesEnrolledSep(Feb)

If the student’s grade level is one of the gradesspecified in the grid System >Setup >District StateRequirements >Grade Level (Defaults) MinutesEnrolled, then theMinutes Enrolled is pulled from thegrid for that grade level.

If the student has any entries underK12.KS.MinutesEnrolledKS.RegSep (or RegFebdepending on the Submission Date) as accessed underthe Student >State >Additional Minutes Enrolled grid,these will be added to theMinutes Enrolled total.

If the student is not covered by the defaults table, theminutes will need to be calculated based off of thestudents schedule using the Calculate Minutes optionon the Options tab.

Below is how the code determines theminutes whenthe Calculate Minutes option is used:

1. The code goes through each day in the date range(specified by the Start & End Dates on the Options tab)based on the Bell Schedule and the Period Rotationspecified in the School Calendar for that day.

2. It gets how many minutes are in each class basedon the Total time and the Passing Time in the BellSchedule. Classes that are Excluded from Attendanceor Excluded from State Reporting are not included inthese totals.

3. It keeps track of the Total minutes for the day byadding up the Total time for each class and the PassingTime for each class except for the last class of theday.

4. If the school is not a concurrent school, it willsubtract out any LunchMinutes based on the LunchMinutes Definition that matches the Bell Schedule forthat day. The LunchMinutes Definition is specified ona per school basis on the System >Setup >StateRequirements page.

5. It does this for each day in the date range, and thenadds the Total minutes for each day together anddivides it by the number of school days that were in thedate range to get the averageminutes.




Type

SynergySIS


Table Notes

6. If the student takes classes at a concurrent school,the Total minutes they take at the concurrent schoolare calculated the sameway and figured into the totalsfor the entire date range with a few exceptions.

a) Lunchminutes are not subtracted out if the schoolis a concurrent school.

b) Normally, the passingminutes are not included forthe last class of the day, however, if the studentattends classes at two different schools, the passingtime for the last class of the day at the first schoolwill be added into the totals.

7. Once the averageminutes are calculated, they arestored in the database for the CalculatedMinutes forthe student for either September or Februarydepending on the Submission date.

Once the values are calculated and stored in thedatabase, they do not need to be calculated againunless something has changed regarding the studentsschedule. When the ENRL report is run again, thesevalues will be pulled out of the database and used fortheMinutes Enrolled field.

There is one potential addition to this value. If thestudent has any entries underK12.KS.MinutesEnrolledKS.RegSep (or RegFebdepending on the Submission Date) as accessed underthe Student >State >Additional Minutes Enrolled grid,these will be added to theMinutes Enrolled total.

Note: When calculatingminutes for period attendanceschools, it is important to have the School Calendarfilled out with Period Rotation and Bell Scheduledefinitions for each school day in the calendar. If theseare not set, there is no way to know the duration ofindividual periods during those days.

D25 Concurrent HighSchoolEnrollment

ENRL,MILT

Student Enrollment Concurrent HS K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD04

K12.Enrollment.Sr User Dd 04 -State Code

Calculated based on the value entered on the Student>Enrollment History >Enrollment Detail >ConcurrentHS.

The district must populate the field SrEnrUserDD04with the valid state values.




Type

SynergySIS


Table Notes

D26 Exit/WithdrawalDate

EXIT Student Enrollment History Leave Date K12.EnrollmentInfo.StudentEnrollment.LeaveDateorFor No Show:K12.EnrollmentInfo.StudentEnrollmentActivity.LeaveDate

Process searches all enrollment records for recordswhere the Exit Date is within the Report Parametersand extracts this date.

D27 Exit/WithdrawalType

EXIT Student Enrollment History Leave Code K12.EnrollmentInfo.StudentEnrollment.LeaveCodeorFor No Shows:K12.EnrollmentInfo.StudentSchoolYear.LeaveCode

K12.Demographics.SummerWithdrawalCode -State Code

Process searches all enrollment records for recordswhere the Exit Date is within Report Parameters andextracts the corresponding Exit Code.

The district must populate the State Code in theLookup Table with the Valid State value. If the StateCode value is blank, the Code field value extracts.

D28 SpecialCircumstancesTransfer Choice

EOYA Student Enrollment SpecialCircumstances

K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD05orFor No Show Students:K12.EnrollmentInfo.StudentSchoolYear.SrEnrUserDD05

K12.Enrollment.SrUserDd05 - StateCode

D29 Post-GraduationPlans

EXIT Student Other Info Post Secondary K12.Student.Postsecondary

K12.Demographics.PostSecondary - State Code




Type

SynergySIS


Table Notes

D30 ComprehensiveRace

All Student Demographics Race Revelation.Ethnicity - Code

Select each Race check box that applies to thestudent. When the extract process is run, the followingvalues are extracted and concatenated to create a 5-digit Comprehensive Race code:

0 =No (the check box is blank)

1 =Yes (the check box is selected)

The positions are as follows:

Position 5-White

Position 4-Native Hawaiian or Other Pacific Islander

Position 3-Blank or African American

Position 2-Asian

Position 1-American Indian or Alaska Native

Example: The code assigned to a student identified asAsian and Black: 00110.

D31 Eligibility forNational SchoolLunch Program

ENRL,TEST,EOYA,MILT,EXIT

StudentPrograms >Free andReducedMeals

FRM FRM Code K12.ProgramInfo.StudentFRMHistory.FrmCode

K12.ProgramInfo.Frm Code - State Code

Student Enrolled in Free/reducedMeals Program

The student must be enrolled in the program during theReport Date Range andmust have a FRM CodewithState Code =1or 2; otherwise, this field is blank on theextract.

D32 Primary DisabilityCode

ASGT,ENRL,TEST,EOYA,MILT,EXIT

StudentPrograms >Special EdStudentServices

Services Primary Disability K12.ProgramInfo.KS.KANServData.PrimaryDisabilityorK12.SpecialEd.IEP.IEPInfo.PrimaryDisabilityCode

Or

K12.ProgramInfo.SpecialEdStudentServices.Services for a program withthe Primary Need checkboxchecked.

K12.SpecialEd.DisabilityCode - State Code

Return value of WD-With Disability if a primarydisability is specified. If primary disability is blank,return ND-NoDisability.

If the value is “GI”, then the Gifted Student Code will beset and the Primary Disability Code will be ND-NoDisability.




Type

SynergySIS


Table Notes

D33 Gifted StudentCode


StudentProgram >Special EdServices

Services Primary Disability K12.ProgramInfo.KS.KANServData.PrimaryDisabilityorK12.SpecialEd.IEP.IEPInfo.PrimaryDisabilityCode

K12.SpecialEd.DisabilityCode - State Code

If the Primary Disability Code is “GI”, then this willreport “GI”, otherwise the field will be blank.

D34 Qualified for 504 EOYA,TEST

Student Enrollment Access504 K12.EnrollmentInfo.StudentEnrollmentActivity.Access504orFor No Shows:K12.EnrollmentInfo.StudentSchoolYear.Access504

K12.Enrollment.Access504 - State Code

If Primary Disability is not blank, and student iscurrently in a SPED program other thanGifted with noexit date, then

If the Primary Disability is Gifted, thenGifted set andPrimary Disability and 504 will be blank.

Otherwise, look at KanServData for a PrimaryDisability Code.

- If an exit date exits compare to enrollment leave dateand if same, then the student is moving on to anotherschool and reported as 1.

- If the student has exited the SPED program, butcontinued on at the school for some time 504 will be setto 2.

- If no exit date, then 504 will be set to 1.

Otherwise, look at the SIS SpecEd programs for thePrimary Disability and follow the same rules.

D35 Residence ofHomelessStudent whileHomeless

ENRL,EOYA,EXIT

StudentPrograms >StudentNeeds

Student Needs NighttimeResidence

K12.ProgramInfo.NighttimeResidence

or

K12.Student.Homeless

K12.ProgramInfo.NighttimeResidence –State Code

Extracts homeless value based on combination ofUnaccompanied status and nighttime residence value.

If unaccompanied is false and doubled up, then 1;

If unaccompanied is false and hotel/motel, then 2;

If unaccompanied is false and sheltered, then 4;

If unaccompanied is false and unsheltered, then 5;

If unaccompanied is true and doubled up, then 6;

If unaccompanied is true and hotel/motel, then 7;

If unaccompanied is true and sheltered, then 8;

If unaccompanied is true and unsheltered, then 9.

If Student Needs not set, then look to Student >OtherInfo >Homeless;

Otherwise, if blank, set to 0.




Type

SynergySIS


Table Notes

D36 ESOL/ BilingualProgram EntryDate

ENRL,TEST,EOYA,MILT

StudentPrograms >EnglishLanguageLearners

ELL History Date K12.ProgramInfo.ELLHistory.EntryDateorK12.Student.BilingualDate

If there are entries in theK12.ProgramInfo.ELLHistory.EntryDate list, then ifspecified, use K12.Student.BilingualDate,

Otherwise use the oldest EntryDate inK12.ProgramInfo.ELLHistory.

If the student is no longer an ESOL or ESOL eligiblestudent, this field will be blank.

D37 First Entry Dateinto a School inthe United States

ENRL,TEST,EOYA,MILT

Student Other Info USSchool EntryDate

K12.Student.USEntryDateSchool

Otherwise:District Entry Date

If specified, use K12.Student.UsEntryDateSchool

Otherwise, use the District Entry Date

Note: If the ESOL/Bilingual Program Participation Codeis blank, then this will be blank as well.

D38 First Language ENRL,TEST,EOYA,MILT


ELL First Learned K12.ProgramInfo.ELL.Language.FirstLearn

K12.Language -State Code

If specified, useK12.ProgramInfo.ELL.LanguageFirstLearn

If this is not specified, it’s assumed to be English whichis represented in the report as blank.

D39 ESOL/BilingualProgramParticipationCode



ELL History Program K12.ProgramInfo.ELLHistory.ProgramCode

K12.ProgramInfo.ELL ProgramCode - State Code

D40 ESOL/BilingualProgram EndingDate

EOYA StudentPrograms >EnglishLanguageLearners

ELL History Exit Date K12.ProgramInfo.ELLHistory.ExitDate

D41 ESOL BilingualStudent ContactMinutes

ENRL,MILT

Student State (Sept/Feb)ESOLContactMinutes

K12.KS.StudentKS.ESOLContactMinutesSep(Feb)

If the report is for September, useK12.KS.StudentKS.EsolContactMinutesSep

If the report is for February, useK12.KS.StudentKS.EsolContactMinutesFeb if it isspecified. Otherwise, useK12.KS.StudentKS.EsolContactMinutesSep.

If the ESOL / Bilingual Program Participation Code isempty or if its value is 0, 4, 5, or 6, then clear out theEsolContactMinutes.




Type

SynergySIS


Table Notes

D42 Career andTechnicalEducationContact Minutes

ENRL,MILT

Student State (Sept/Feb)CTEContactMinutes

K12.KS.StudentKS.CTEContactMinutesSep(Feb)

The CTEminutes will need to be calculated based offof the students schedule using the Calculate Minutesoption on the Options tab.

Below is how the code determines theminutes whenthe Calculate Minutes option is used:

1. The code goes through each day in the date range(specified by the Start & End Dates on the Options tab)based on the Bell Schedule and the Period Rotationspecified in the School Calendar for that day.

2. It gets how many minutes are in each class basedon the Total time and the Passing Time in the BellSchedule. Classes that are Excluded from Attendanceor Excluded from State Reporting are not included inthese totals.

3. For CTEminutes, it only looks at theminutes forclasses that aremarked as CTE classes. CTE classesare determined by checking the Voc Ed Type on theDistrict Course page. For 2013 – 2014, only coursesthat have a Voc Ed Type of F will be considered a CTEcourse.

4. It keeps track of the Total CTEminutes for the dayby adding up the Total time for each CTE class.

5. It does this for each day in the date range, and thenadds the Total CTEminutes for each day together anddivides it by the number of school days that were in thedate range to get the average CTEminutes.

6. If the student takes classes at a concurrent school,the Total CTEminutes they take at the concurrentschool are calculated the sameway and figured intothe totals for the entire date range.




Type

SynergySIS


Table Notes

7. Once the average CTEminutes are calculated, theyare stored in the database for the Calculated CTEMinutes for the student for either September orFebruary depending on the Submission date.

Once the values are calculated and stored in thedatabase, they do not need to be calculated againunless something has changed regarding the studentsschedule. When the ENRL report is run again, thesevalues will be pulled out of the database and used forthe Career and Technical Education Contact Minutesfield.

There is one potential addition to this value. If thestudent has any entries underK12.KS.MinutesEnrolledKS.CteSepMinutes (orCteFebMinutes depending on the Submission Date) asaccessed under the Student >State >AdditionalMinutes Enrolled grid, these will be added to the CTEMinutes total.

Note: When calculatingminutes for period attendanceschools, it is important to have the School Calendarfilled out with Period Rotation and Bell Scheduledefinitions for each school day in the calendar. If theseare not set, there is no way to know the duration ofindividual periods during those days.

D43 Title IParticipation

EOYA StudentPrograms >StudentNeeds

Needs Calculated Title I programs in ProgramInfo>Student Needs wherethe State Code is T1 as defined in StudentPrograms>Setup>Needs/Programs Definition

If there is a Title I program specified, it will set thevalue as described below, otherwise it will be blank.

If the Title I program ended before the report date, thenthe value will be 2

Otherwise, if K12.EnrollmentInfo.StudentSchoolYear – SrUserCheck02 (Attending Non-Public School) is checked, the value will be 3

Otherwise the value will be 1.

D44 MilesTransported

ENRL,MILT

Student State (Sept/Feb)Miles

K12.KS.StudentKS.TransportationMiles1(Miles2)

If the report is for September, useK12.KS.StudentKS.TransportationMiles1.

If the report is for February, useK12.KS.StudentKS.TransportationMiles2 if it isspecified. Otherwise, useK12.KS.StudentKS.TransportationMiles1.




Type

SynergySIS


Table Notes

D45 TransportationFTE

ENRL,MILT

Student State (Sept/Feb)FTE

K12.KS.StudentKS.TransportationFTE1

If the report is for September, useK12.KS.StudentKS.TransportationFte1

If the report is for February, useK12.KS.StudentKS.TransportationFte2 if it isspecified. Otherwise, useK12.KS.StudentKS.TransportationFte1.

D46 Student’sTransportationStreet Address

ENRL,MILT

Student State (Sept/Feb)Address

K12.KS.StudentKS.TransportationAddress1(Address2)orK12.Student.HomeAddress

If the Virtual Education Student is either 1 or 3 or if theirMiles Transported is greater than 2.5miles then fill outthe Transportation Street Address.

If the report is for September, useK12.KS.StudentKS.TransportationAddress1

If the report is for February, useK12.KS.StudentKS.TransportationAddress2

If themonth specific Address field is empty, useK12.Student.HomeAddress.

D47 Student’sTransportationCity

ENRL,MILT

Student State (Sept/Feb)City

K12.KS.StudentKS.TransportationCity1(City2)orK12.Student.HomeCity

If the Virtual Education Student is either 1 or 3 or if theirMiles Transported is greater than 2.5miles then fill outthe Transportation City.

If the report is for September, useK12.KS.StudentKS.TransportationCity1

If the report is for February, useK12.KS.StudentKS.TransportationCity2

If themonth specific address field is empty, useK12.Student.HomeCity.




Type

SynergySIS


Table Notes

D48 Student’sTransportationZip Code

ENRL,MILT

Student State (Sept/Feb)Zip Code

K12.KS.StudentKS.TransportationZip41/51(Zip42/52)orK12.Student.HomeZipCode4/5

If the Student’s Transportation Street Address isspecified, then pull the zip code from eitherK12.KS.StudentKS.TransportationZip51 andK12.KS.StudentKS.TransportationZip41 forSeptember reports orK12.KS.StudentKS.TransportationZip52 andK12.KS.StudentKS.TransportationZip42 for Februaryreports.

If the Sept. / Feb. reports Student’s TransportationStreet Address is not specified, use theK12.Student.HomeZipCode5 andK12.Student.HomeZipCode4.

When formatting the zip code, if the 5 digit field isblank, the zip code is blank. If the 4 digit zip code isspecified, we’ll use it as 99999-9999, otherwise we’lljust use the 5 digit zip code 99999.

D49 Non-ResidentTransportation

ENRL,MILT

Student State Non-ResidentTransportation

K12.KS.StudentKS.TenMileLaw

D50 MilitaryConnectedStudent Indicator

ENRL Parent Demographics Military Service K12.ParentGuardianInfo.Parent.MilitaryService

K12.Demographics.Military Connection

If youmark multiple parents as Active or Reserve,Synergy SIS reports Active.

D51 ImmigrantStudent

ENRL,EOYA

Student Other Info USSchool EntryDate

Student’s Birth Country is not USA

Student is between the ages of 3 and 21 years

Student has been enrolled 3 years or less in an U.S.School

Determined by the USSchool Entry Date

Student has Title III need with T3 as state code

If student has T3 need, then 1. If T3 need has ended orstudent has not been served with T3 services, then 2.

D52 Country of Birth ENRL,EOYA

Student Demographics Birth Country K12.Student.BirthCountry

Revelation.Country - Code

D53 Refugee Status EOYA Student Other Info Refugee K12.Student.Refugee

D54 NeglectedStudent

EOYA Student State Neglected Student K12.KS.StudentKS.NeglectedStudent

K12.KS.Neglected Student




Type

SynergySIS


Table Notes

D55 Math

GroupingIndicator 1

TEST Student State Math Indicator 1 K12.KS.StudentKS.MathGrpIndicator1

If specified, use K12.KS.StudentKS.MathGrpIndicator1

Otherwise, it looks at the students classes for courseswhere the Department of the course has an Alt Code 3of “M” in the K12.CourseInfo.Department lookup table.If it finds such a course, it will use theK12.ScheduleInfo.Section.SectionID for the indicator.

D56 Math

GroupingIndicator 2

TEST Student State Math Indicator 2 K12.KS.StudentKS.MathGrpIndicator2

If specified, use K12.KS.StudentKS.MathGrpIndicator2

Otherwise, it looks at the students classes for asecond course where the Department of the coursehas an Alt Code 3 of “M” in theK12.CourseInfo.Department lookup table. The firstcourse it found with an “M” is used for the firstindicator. If it finds a second course, it will use theK12.ScheduleInfo.Section.SectionID for the indicator.

D57 English LanguageArts - ELA

GroupingIndicator 1

TEST Student State English LanguageArts Indicator 1

K12.KS.StudentKS.ReadingGrpIndicator1

If specified, use K12.KS.StudentKS.ReadingGrpIndicator1

Otherwise, it looks at the students classes for courseswhere the Department of the course has an Alt Code 3of “R” in the K12.CourseInfo.Department lookup table.If it finds such a course, it will use theK12.ScheduleInfo.Section.SectionID for the indicator.

D58 English LanguageArts - ELA

GroupingIndicator 2

TEST Student State English LanguageArts Indicator 2

K12.KS.StudentKS.ReadingGrpIndicator2

If specified, use K12.KS.StudentKS.ReadingGrpIndicator2

Otherwise, it looks at the students classes for asecond course where the Department of the coursehas an Alt Code 3 of “R” in theK12.CourseInfo.Department lookup table. The firstcourse it found with an “R” is used for the first indicator.If it finds a second course, it will use theK12.ScheduleInfo.Section.SectionID for the indicator.

D59 Science

GroupingIndicator 1

TEST Student State ScienceIndicator 1

K12.KS.StudentKS.ScienceGrpIndicator1

If specified, use K12.KS.StudentKS.ScienceGrpIndicator1

Otherwise, it looks at the students classes for courseswhere the Department of the course has an Alt Code 3of “S” in the K12.CourseInfo.Department lookup table.If it finds such a course, it will use theK12.ScheduleInfo.Section.SectionID for the indicator.




Type

SynergySIS


Table Notes

D60 Science

GroupingIndicator 2

TEST Student State ScienceIndicator 2

K12.KS.StudentKS.ScienceGrpIndicator2

If specified, use K12.KS.StudentKS.ScienceGrpIndicator2

Otherwise, it looks at the students classes for asecond course where the Department of the coursehas an Alt Code 3 of “S” in theK12.CourseInfo.Department lookup table. The firstcourse it found with an “S” is used for the first indicator.If it finds a second course, it will use theK12.ScheduleInfo.Section.SectionID for the indicator.

D61 History/Gov

GroupingIndicator 1

TEST Student State History/GovernmentIncidator 1

K12.KS.StudentKS.HistoryGovGrpIndicator1

If specified, useK12.KS.StudentKS.HistoryGovGrpIndicator1

Otherwise, it looks at the students classes for courseswhere the Department of the course has an Alt Code 3of “H” in the K12.CourseInfo.Department lookup table.If it finds such a course, it will use theK12.ScheduleInfo.Section.SectionID for the indicator.

D62 History/Gov

GroupingIndicator 2

TEST Student State History/GovernmentIndicator 2

K12.KS.StudentKS.HistoryGovGrpIndicator2

If specified, useK12.KS.StudentKS.HistoryGovGrpndicator2

Otherwise, it looks at the students classes for asecond course where the Department of the coursehas an Alt Code 3 of “H” in theK12.CourseInfo.Department lookup table. The firstcourse it found with an “H” is used for the first indicator.If it finds a second course, it will use theK12.ScheduleInfo.Section.SectionID for the indicator.

D62 General CTE

GroupingIndicator 1

TEST Student State General CTEGrouping Indicator 1

K12.KS.StudentKS.CTEGrpInd1

If specified, use K12.KS. StudentKS.CTEGrpInd1

Otherwise, leave blank.

D64 General CTE

GroupingIndicator 2

TEST Student State General CTEGrouping Indicator 2

K12.KS.StudentKS.CTEGrpInd2

If specified, use K12.KS. StudentKS.CTEGrpInd2


D65 ComprehensiveAgricultureGroupingIndicator

TEST Student State ComprehensiveAgriculture GroupingIndicator

K12.KS.StudentKS.AgricultureIndicator

If specified, use K12.KS. StudentKS.AgricultureIndicator





Type

SynergySIS


Table Notes

D66 Animal Systems

GroupingIndicator

TEST Student State Animal SystemsGrouping Indicator

K12.KS.StudentKS.AnimalSystemIndicator

If specified, use K12.KS. StudentKS.AnimalSystemIndicator


D67 Plant Systems

GroupingIndicator

TEST Student State Plant SystemsGrouping Indicator

K12.KS.StudentKS.PlantSystemsIndicator

If specified, use K12.KS. StudentKS.PlantSystemsIndicator


D68 ManufacturingProductionGroupingIndicator

TEST Student State ManufacturingProduction GroupingIndicator

K12.KS.StudentKS.ManufacturingIndicator

If specified, use K12.KS. StudentKS.ManufacturingIndicator


D69 Design and Pre-Construction

GroupingIndicator

TEST Student State Design and Pre-ConstructionGrouping Indicator

K12.KS.StudentKS.DesignConstructionIndicator

If specified, use K12.KS. StudentKS.DesignConstructionIndicator


D70 Finance

GroupingIndicator

TEST Student State FinanceGroupingIndicator

K12.KS.StudentKS.FinanceIndicator

If specified, use K12.KS. StudentKS. FinanceIndicator


D71 ComprehensiveBusinessGroupingIndicator

TEST Student State ComprehensiveBusiness GroupingIndicator

K12.KS.StudentKS.BusinessIndicator

If specified, use K12.KS. StudentKS.BusinessIndicator


D72 ELPA

GroupingIndicator 1

TEST Student State ELPA

Grouping Indicator 1

K12.KS.StudentKS.KelpaGrpIndicator1

If specified, use K12.KS. StudentKS.KelpaGrpIndicator1


D73 ELPA

GroupingIndicator 2

TEST Student State ELPA

Grouping Indicator 2

K12.KS.StudentKS.KelpaGrpIndicator2

If specified, use K12.KS. StudentKS.KelpaGrpIndicator2


D74 StateMathematicsAssessment

TEST Student State Math K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD02

K12.Demographics.Sr User Code 02

If specified, use K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD02.If not set, extract default value from District StateRequirements.

Otherwise, field should have value of 0.




Type

SynergySIS


Table Notes

D75 StateMathematicsDLM Proctor ID

TEST Staff Staff State ID If State Assessement = 3, then extract Proctor ID forstaff assigned as

CaseManger if option is set in District StateRequirements, else

Proctor in KS >Setup >Proctor screen, else

Proctor in override from Student >State >Proctor field,else

Teacher of record from Section.

Otherwise, field should be left blank.

D76 StateMathematicsDLM ProctorName

TEST If State Assessement = 3, then extract Proctor Namefor staff assigned as






D77 State EnglishLanguage Arts -ELA

Assessment

TEST Student State English LanguageArts - ELA

K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD03




D78 State EnglishLanguage Arts -ELADLM

Proctor ID










Type

SynergySIS


Table Notes

D79 State EnglishLanguage Arts -ELADLM

Proctor Name







D80 State Science

Assessment

TEST Student State Science K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD04




D81 State ScienceDLM

Proctor ID







D82 State ScienceDLM

Proctor Name










Type

SynergySIS


Table Notes

D83 StateHistory/GovAssessment

TEST Student State History/Gov K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD09




D84 General CTE

Assessment

TEST Student State General Career &Tech Ed





D85 ComprehensiveAgricultureAssessment

TEST Student State ComprehensiveAgriculture





D86 Animal Systems

Assessment

TEST Student State Animal Systems K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD14




D87 Plant Systems

Assessment

TEST Student State Plant Systems K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD20




D88 ManufacturingProductionAssessment

TEST Student State ManufacturingProduction





D89 Design and Pre-Construction

Assessment

TEST Student State Design and Pre-Construction








Type

SynergySIS


Table Notes

D90 FinanceAssessment

TEST Student State Finance K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD18




D91 ComprehensiveBusinessAssessment

TEST Student State ComprehensiveBusiness





D92 State EnglishLanguageProficiency(ELPA)

Assessment

TEST Student State ELPA K12.EnrollmentInfo.StudentSchoolYear.SrUserCodeDD11




D93 User Field 1 ALL





CTE Pathway Extract

FieldRef# Field

SynergySIS


Table Notes

C1 District Student Enrollment History >Enrollment activity

DOR K12.EnrollmentInfo.StudentEnrollmentActivity.DistrictofResidenceDD

or

For No Shows:K12.EnrollmentInfo.StudentSchoolYear.DistrictofResidenceDD

K12.Setup.DistrictNumber- State Code

Ex: D0222

C2 Building Building the student graduated from.

C3 StudentFirst Name

Student Demographics FirstName K12.Student.FirstName

C4 StudentLast Name

Student Demographics LastName K12.Student.LastName

C5 Student ID Student Demographics State ID K12.Student.StateStudentNumber

C6 Date ofBirth

Student Demographics Birthdate K12.Student.Birthdate

C7 GraduationDate

Student Other Info GraduationDate K12.Student.GraduationDate

Date Student graduated or on which student withdisabilitiesmet district graduation requirments forregular diploma.

C8 CertCode1 Test History Test Definition Test Name K12.TestInfo.Setup.Test.TestName

C9 TestDate1 Test History Student Test Admin Date K12.TestInfo.StudentTest.AdminDate

Required if CertCode1




FieldRef# Field

SynergySIS


Table Notes











EDCS Staff Assignment

Column Field Synergy SISLocation NameSpace BO Property Lookup Table Notes

1 Table Code

2 SocialSecurityNumber

SIS >Staff >Staff >General >SocialSecurityNumber

K12 Staff SocialSecurityNumber

3 Bldg # SIS >Staff>Staff >Last NameSIS >Staff>Staff >First NameSIS >Staff>Staff >State ID

And

SIS >System >Setup >Organization>Organization >School >State Code

K12

K12

School

School

StateSchoolCode

StateSchool(Code)

The building where the staffmember is teaching thecourse/section.




4 EducatorType

SIS >Course >District Course >Description >StateCourse Classification>State Subject Area

SIS >Staff >Staff >General >Other Info>Default Job Class

K12 CourseInfo.MN.CourseMN

Or

Staff

SCEDSubjectArea(State Code)

Or

Default Job Class

K12.CourseInfo.MN.MnSCEDSubjectArea(or K12.CourseInfo.State Cat ifoverride is used)

K12.Staff.Job Class

An educator will automatically bereported asElementaryTeacher - 1, Middle SchoolTeacher - 2, SecondaryTeacher - 3, Career andTechnicalEducation Teacher - 5based on State CourseClassification state code value.

District must set the Default JobClasson Staff and enter thecode and descriptions into theK12.Staff.JobClass lookup tablefor SchoolSpecialist - 6, SchoolSupport -7, andLeadership/Administration - 8.

Migrant is automatically selectedif a student in the class is inMigrant Program.

SPED/ESOL Type is set if valueof 001-006 is set in Section >InstructionalStrategy.

5 Subject # SIS >Course>District Course >Description >StateCourse Classification>State Subject Area

concatenated with

SIS >Course >District Course >Description >StateCourse Code

K12 CourseInfo.MN.CourseMN

CourseInfo.Course

SCEDSubjectArea(State Code)

State Course Code

K12.CourseInfo.MN.MnSCEDSubjectArea – State Code(or K12.CourseInfo.State Cat ifoverride is used)




6 LocalSubjectArea

SIS >Course >District Course >Course >CourseSubject Areas>LocalSubject Area

K12 CourseInfo.KS.CourseInfo SubjectArea K12.CourseInfo.KS.LocalSubjectArea - Description

General content area underwhich course is designated. IfLocalSubject Area is blank thenextract for Subject Area 1.

Required for educator types1,2, 3, and 6.Validate against Row 7 -Educator TypesLeave blank, for all othereducator type codes.

7 LocalCourse SIS >Course >District Course >Course >Course ID

K12 CourseInfo.Course CourseID Course identifier assigned bylocal district/

Course ID of educator's sectionassignment for all terms. (Onerecord per course.)Required for educator types1,2, 3, and 6Validate against Row 7 -Educator TypesLeave blank, for all othereducator type codes.

8 KCCIdentifier

Calculated Required for educator types1,2, 3, and 6.Validate against Row 7 -Educator TypesLeave blank, for all othereducator type codes.

9 EffectiveDate

SIS >Course >District Course >District Course >Course >SchedulingOptions>Status>Year Start

K12 CourseInfo Course.ActiveYearStart Required for educator types1,2, 3, and 6.Validate against Row 7 -Educator TypesLeave blank, for all othereducator type codes.Effectivemonth and day isalways07/30




10 ExpirationDate

SIS >Course >District Course >District Course >Course >SchedulingOptions>Status>Year End

K12 CourseInfo Course.ActiveYearEnd Expirationmonth and day isalways06/30

11 Pre -Kindergarten

SIS >Schedule >Setup >Section >Section >CurrentStatus>Restrictions>Grade Range LowandGrade RangeHigh

K12 ScheduleInfo.Section GradeRangeLowGradeRangeHigh

K12-Grade Indicates if the individual isteaching Pre-K for the currentsubject.0 =No1 =Yes

12 Kindergarten SIS >Schedule >Setup >Section >Section >CurrentStatus>Restrictions>Grade Range LowandGrade RangeHigh


K12-Grade Indicates if the individual isteaching Kindergarten for thecurrent subject.0 =No1 =Yes

13 Grade 1 SIS >Schedule >Setup >Section >Section >CurrentStatus>Restrictions>Grade Range LowandGrade RangeHigh

ScheduleInfo.Section GradeRangeLowGradeRangeHigh

K12-Grade Indicates if the individual isteaching 1stGrade for thecurrent subject.0 =No1 =Yes



K12-Grade Indicates if the individual isteaching 2ndGrade for thecurrent subject.0 =No1 =Yes






K12-Grade Indicates if the individual isteaching 3rdGrade for thecurrent subject.0 =No1 =Yes



K12-Grade Indicates if the individual isteaching 4th Grade for thecurrent subject.0 =No1 =Yes



K12-Grade Indicates if the individual isteaching 5thGrade for thecurrent subject.0 =No1 =Yes




























25 ClassCount SIS >Schedule >Section >Section >Staff History >StaffName

SIS >Staff >Staff >Schools >StaffSchoolAssignments>Show Details >Section Details >Course ID

The number of classes taught inthe current subject

Elementary only: If SSN, Bldg.#,and LocalCourse are the same,default ClassCount to 1.

Secondary only: Total # ofsectionsof the Local course thatteacher has students enrolled inor students in enrollment history.

Count is not to exceed 08.

26 SPED/ESOLType

SIS >Course >InstructionalStrategy

K12 CourseInfo.Course InstructionalStrategy The special education or ESOLType(if any) associated with thisassignment.

001 =Adaptive SpecialEducation

002 =Deaf or hard of Hearing

003 =Visually Impaired

004 =English to Speakers ofOther Languages

005 =Functional

006 =Gifted

27 Pathway SIS >Course >CTEPrograms>CTEProgram >StateCode

K12 CourseInfo.CTEProgram StateCode Determine if local course ID isassociated to a CTEProgram. Ifyes, report the "State Code"using XX.XXXX format.

28 Confirm forSTCO

Per KSDE, set all entries to 0.




29 VirtualCourseMonitor

SIS >Course >District Course >District Course >Course >OtherProvider Information>DeliveryType

K12 CourseInfo.Course DeliveryType K12.CourseInfo-DeliveryType Report Y, if Course hasDeliveryType =V.

Indicates the teacher is onlymonitoring the student as theycomplete curriculum provided bysoftware.Y = 1N = (blank)

30 DualCreditCourses

SIS >Course >District Course >Course >CourseInfo >CollegeApproved

K12 CourseInfo.Course CollegeApproved Report Y, if College Approved ischecked.

Indicates the course is providedthrough an agreement withcollege/university/technicalschool. Y = 1N = (blank)

31 DistanceLearning

SIS >Schedule >Section >Section >Section Info >Distance Learning

K12 ScheduleInfo.Section DistanceLearning Report Y, If Distance Learningbox is checked.

Indicates the instruction isprovided bya teacher outside ofthe district.

Y = 1

N = (blank)

32 SummerSchool

Leave Blank




33 JAGCourse SIS >District Course>District Course >Course Info > Jobsfor AmericanGraduatesProgram

K12 Courseinfo.Course Jobs for AmericanGraduatesProgram

Report Y, if JAGCourse ischecked.

Indicates the instruction isprovided bya teacher during thesummer.Y = 1N = (blank)



SPED Pro Extract

FieldRef# Field Constraint

SynergySIS

LocationTab Field Edupoint BO

and Property Lookup Table Notes

1 KIDS ID Required Student Demographics KIDS ID K12.Student.StateStudentNumber

2 Student'sLegal LastName

Value orBlank

Student Demographics Last Name K12.Student.LastName

3 Student’sGender

0 - Female1 - Maleor Blank

Student Demographics Gender K12.Student.Gender

Revelation.Gender - State Code

4 Student'sBirth Date

Value orBlank

Student Demographics Birth Date K12.Student.Birthdate

5 SchoolYear

Required Calculated

6 AssignChild CountOrganization

Required System >Setup >Organization

District DistrictNumber

K12.Setup.DistrictSetup.District Number

The Responsible district or agency belonging to theresponsible building

7 NeighborhoodBuildingIdentifier

RequiredNull/Blankinvalid

Student EnrollmentHistory >EnrollmentActivity

Neighborhood K12.EnrollmentInfo.StudentEnrollmentActivity.SrUserCodeDD06orFor No Shows:K12.EnrollmentInfo.StudentSchoolYear.SrEnrUserDD06

K12.Enrollment.SR User Dd 06 - State Code

School where student receives Gen Ed services

Extracts from Neighborhood field in Enrollment Activity. Ifblank, pulls School of Residence. If blank, pulls ResponsibleBuilding.




SynergySIS



8 GradeLevel

Required Student EnrollmentHistory >EnrollmentActivity

Grade K12.EnrollmentInfo.StudentEnrollmentActivity.GradeorFor No Shows:K12.EnrollmentInfo.StudentSchoolYear.Grade

K12.Grade - State Code If K12.Setup.KS.DistrictStateRequirementsKS.CalculateGradeLevels is true, the grades for preschoolstudents will be calculated as such:

KIDS Grade 00 = Students that are two years oryounger on or before August 31st of the current schoolyear.

KIDSGrade 01 =Students that are three years old on orbefore September 20th of the current school year.

KIDSGrade 02 =Students that are four years old on or beforeAugust 31st of the current school year. The students mustnot be At Risk students.

KIDSGrade 03 =Students that are five years old on or beforeAugust 31st of the current school year. The student’s grademust not be Kindergarten (State Code 05).

KIDSGrade 04 =Students that are four years old on or beforeAugust 31st of the current school year and that are At Riskstudents that are not special education students.

KIDSGrade 05 =Students that are five years old on or beforeAugust 31st of the current school year. The student’s grademust be Kindergarten (State Code 05).

Students with grades levels greater than or equal to firstgrade are unmodified.

If K12.Setup.KS.DistrictStateRequirementsKS.CalculateGradeLevels is false, then the grade level will bepulled from

K12.EnrollmentInfo.StudentEnrollmentActivity - Grade or K12.EnrollmentInfo.StudentSchoolYear – Grade for No Show Students

9 StatusCode

Required StudentPrograms >Special EdStudentServices

Services >Kan-Serv Data

Status Code K12.ProgramInfo.KS.KANServData.StatusCode

K12.ProgramInfo.KS.Status Code -State Code

10 ExitDate

Value orBlank



Exit Date K12.ProgramInfo.KS.KANServData.ExitCode

The date the student exited from all SPED Services. Studentmust be reported as an exit in the school year in whichservices ceased.




SynergySIS



11 SchoolPsychologistProvider ID

Value orBlank

Staff General State ID

12 SLPProvider ID

Value orBlank


13 CaseManagerProvider ID

Value orBlank


14 ExtendedSchoolYear

1, 0, orBlank



ExtendedSchool Year

K12.ProgramInfo.KS.KanSERVData.

ExtendedSchoolYear

Y if the student received extended school year services fromLEA.

Y if student received services during the summer sessionprior to the start of fall term.

Only marked once in the Fiscal year, after completion of ESYsession.

Do not report anticipated services to be delivered in futuresessions.

BLANK if no Extended School year Services received.

15 SPEDTransportation

1, 0 orBlank



SPEDTransportation

K12.ProgramInfo.KS.KanSERVData.SpecialEdTransportation

Y - Yes, receives transportation not available to regulareducation students

BLANK - No SPED transportation provided

16 All DayKindergarten

1, 0 orBlank

Calculated Based on student's grade (PK, P3-6, KG)

BLANK if student attends 1/2 day session or less

Y if 1) student attends full day program; 2) student attendstwo daily 1/2 day sessions; or 3)any combination of servicesthat exceed buildings single scheduled 1/2 day.

17 BehaviorInterventionPlan - BIP

1, 0 orBlank



BehaviorInterventionPlan

K12.ProgramInfo.KS.KanSERVData.BehaviorInterventionPlan

Y if student has Behavior Intervention Plan

BLANK if student has no plan

18 Claiming Code Required1 or 0




SynergySIS



19 Placed byKDCF/JJA/LEA/Parent



PlacementCode

K12.ProgramInfo.KS.KanSERVData.PlacementCode

K12.ProgramInfo.KS.PlacementCode - State Code

20 County ofResidence

Required Organization District County Code K12.Setup.DistrictSetup.CountyCode

21 Language ofParent

Value orBlank


ELL Spoken byAdults atHome

K12.ProgramInfo.ELL.LanguageByAdultHome

K12.Language

R1 IEPDate RequiredNull/Blankinvalid



IEPDate K12.ProgramInfo.KS.KanSERVData.IEPDate

The date the IEP team completes all procedural requirementsfor development of an IEP.

R2 Gap Allow 1, 0 orBlank

. Indicates all services ceased at a point in time and resumedlater in the same school year.

Y - Gap in services true

Blank - No gap in services

R3 ResponsibleSchool



Accountability K12.Enrollment.SR User Dd 01 -State Code

Extracts from Accountability field.

If blank, pulls from Funding field.

If blank, pulls from student's current school of enrollment.




SynergySIS



R4 PrimaryDisability

Value orBlank



PrimaryDisability

K12.ProgramInfo.KS.KANServData.PrimaryDisability

K12.SpecialEd.Disability Code -State Code

If specified, useK12.SpecialEd.StudentSpecialEd.PrimaryDisabilityCodepulled from the lookup table K12.SpecialEd.Disability Code->AltCode2 (State Code)

Otherwise, if specified, useK12.ProgramInfo.KS.KANServData.PrimaryDisability pulledfrom the lookup table K12.SpecialEd.Disability Code->AltCode2 (State Code)

Otherwise, it looks at theK12.ProgramInfo.SpecialEdStudentServices.Services for aprogram with the Primary Need check box checked. If it findsone for the specified time frame, it will use theK12.ProgramInfo.Setup.SpecialEdNeedDefinition.StateCode defined in Student Programs->Setup->Special Ed ServicesDefinition

If the value is “GI”, then the Gifted Student Code will be setand the Primary Disability Code will be blank.

R5 SecondaryDisability

Value orBlank



SecondaryDisability

K12.ProgramInfo.KS.KANServData.SecondaryDisability

K12.SpecialEd.Disability Code -State Code

R6 Gifted Value orBlank



Gifted K12.ProgramInfo.KS.KanSERVData.Gifted

Y - Gifted

N - Not Gifted

R7 Service Location(Attend Building)ID


Location where special education services are delivered.

R8 Primary ServiceLocationIndicator

1, 0 orBlank



PrimaryLocation

K12.ProgramInfo.KS.KanSERVServices.PrimaryLocation




SynergySIS



R9 SettingCode

1, 0 orBlank



SettingCode

K12.ProgramInfo.KS.KanSERVServices.SettingCode

K12.ProgramInfo.KS.SettingCode

R10 ServiceCode

1, 0 orBlank



ServiceCode

K12.ProgramInfo.KS.KanSERVServices.ServiceCode

K12.SpecialEd.IEP.SpedService

For each special education/related service a studentreceives, an additional "service data set" must be appendedto the student's record. There is no limit to the number of setsof service data that can be reported on a student's record.

R11 ServiceProviders ID

Value orBlank

Calculated

R12 Primary ProviderIndicator

1, 0 orBlank



Provider K12.ProgramInfo.KS.KanSERVServices.FormattedNameFNLN

R13 ServiceStart Date



StartDate

K12.ProgramInfo.KS.KanSERVServices.StartDate

Valid school year date

Typically from first day of school to IEPMeeting date andthen new IEPDate to last day of school.

Maximum duration is first day of school to last day of school.

Children with services before age 3, should not have a startdate prior to their 3rd birthday.

R14 ServiceEnd Date



EndDate

K12.ProgramInfo.KS.KanSERVServices.EndDate

Valid school year date AND >=Service Start Date

Typically end date will be the IEPMeeting date or the last dayof school.

R15 Minutesper Day

Value orBlank



Minutesper Day

K12.ProgramInfo.KS.KanSERVServices.MinutesPerDay

Value 1-999

Actual number of minutes per day of special edcuation orrelated services.

Not to exceed theminutes in a single school day session.

R16 DaysperWeek

Value orBlank



DaysperWeek

K12.ProgramInfo.KS.KanSERVServices.DaysPerWeek

Value 1-5

Actual number of days per week the student receives thespecific service.




SynergySIS



R17 Frequency Value orBlank



Frequency K12.ProgramInfo.KS.KanSERVServices.Frequency

K12.ProgramInfo.KS.Frequency

Valid value (1, 2, 3, 4, 8, 9, 12, 18, 19, 99)

The regularity for which the service is delivered during theduration of the service between start and end date.

Can be reported incrementally by selected frequency value orby listing a frequency code in the file.

R18 Total Days Value orBlank



TotalDays

K12.ProgramInfo.KS.KanSERVServices.TotalDays

Value 1-365

The actual number of days services delivered to the studentfor each special education service within the range of startand end dates. Twomethodologies available for figuring:

1) Days perWeek (R16) +Frequency (R17) = total days

2) Total Days (R18) and Days PerWeek (R16) +Days PerWeek (R16) +Frequency (R17) = total days



STCO – Student Course Collection

FieldRef# Field

SynergySIS



F1 Record Type KS Extracts STCOCollection

K12.Kansas.Collections.KidsCollectionUI.RecordType


F2 Student'sAccountabilitySchool Identifier


Accountability K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD01orNo Shows:K12.EnrollmentInfo.StudentSchoolYear.SrEnrUserDD01

K12.Enrollment.SRUser Dd 01 - StateCode

Extract value entered on Student >EnrollmentHistory >Enrollment Detail. If blank, defaults to StateSchoolCode.

F3 Student’s LegalLast Name


F4 Student’s LegalFirst Name

Student Demographics First Name K12.Student.FirstName

F5 Student’s LegalMiddle Name

Student Demographics Middle Name K12.Student.MiddleName

F6 Student’sGenerationCode

Student Demographics Suffix K12.Student.Suffix

F7 Student’sGender

Student Demographics Gender K12.Student.Gender Revelation.Gender -State Code

F8 Student’sDateof Birth




FieldRef# Field

SynergySIS



F9 Student’sCurrent GradeLevel

Student Enrollment Grade K12.EnrollmentInfo.StudentEnrollmentActivity.Grade

K12.Grade - StateCode

If K12.Setup.KS.DistrictStateRequirementsKS.CalculateGradeLevels is true, the grades forpreschool studentswill be calculated as such:

KIDSGrade 00 =Students that are two years oryounger on or before August 31st of the currentschool year.

KIDSGrade 01 =Students that are three years oldon or before September 20th of the current schoolyear.

KIDSGrade 02 =Students that are four years old onor before August 31st of the current school year.The studentsmust not be At Risk students.

KIDSGrade 03 =Students that are five years old onor before August 31st of the current school year.The student’s grademust not be Kindergarten(State Code 05).

KIDSGrade 04 =Students that are four years old onor before August 31st of the current school year andthat are At Risk students that are not specialeducation students.

KIDSGrade 05 =Students that are five years old onor before August 31st of the current school year.The student’s grademust be Kindergarten (StateCode 05).

Studentswith grades levels greater than or equal tofirst grade will be unmodified.

If K12.Setup.KS.DistrictStateRequirementsKS.CalculateGradeLevels is false, then the grade levelwill be pulled from

K12.EnrollmentInfo.StudentEnrollmentActivity -Grade or K12.EnrollmentInfo.StudentSchoolYear – Grade for No Show Students

F10 Student’s LocalID

Student Demographics Student ID K12.Student.SisNumber



FieldRef# Field

SynergySIS



F11 Student’sHispanicEthnicity

Student Demographics Hispanic/Latino K12.Student.HispanicIndicator


F12 State StudentIdentifier

Student Demographics KIDSNumber K12.Student.StateStudentNumber

F13 SchoolYear Calculated Calculated based off of the starting year of theschool year that includes the reportsSubmissionDate plus1

(Example: For 2015-2016 with a Submission Dateof 9-20-2015 would give you 2015 +1 =2016)

F14 Student'sFunding School

Student EnrollmentHistory

Funding K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD02orFor No Shows:K12.EnrollmentInfo.StudentSchoolYear.SrEnrUserDD02


K12.Enrollment.SRUser Dd 02 - StateCode


F15 Student’sAttendanceSchool Identifier




K12.Enrollment.SRUser Dd 03




FieldRef# Field

SynergySIS



F16 Student’sComprehensiveRace

Student Demographics Race Revelation.Ethnicity -Code

Select each Race checkbox that applies to thestudent.When the extract process is run, thefollowing valuesare extracted and concatenated tocreate a 5-digit Comprehensive Race code:

0 =No (the checkbox is blank)

1 =Yes (the checkbox is selected)

The positionsare as follows:

Position 5-White


Position 3-Blankor African American

Position 2-Asian


Example: The code assigned to a student identifiedasAsian and Black: 00110.

F17 VirtualEducationStudent

Student State VirtualEducationStudent

K12.KS.StudentKS.VirtualEducationStudent

K12.KS.VirtualEducation Student

If specified, use theK12.KS.StudentKS.VirtualEducationStudent

Otherwise, lookat the enrollments for the student fortheir primary schools for the current school year andat the K12.Setup.SchoolSetup.SchoolCategory tosee if anyof them are VirtualEducation Schools.

If the student’s current school is a VirtualEducationSchool, the value will be set to 1.

If the student’s current school is not a VirtualEducation School, but one of their prior schoolswas,the value will be set to 2.

F18 EducatorSchool Identifier

Calculated Based on Assigned Schools



FieldRef# Field

SynergySIS



F19 Term CourseHistory >StudentCourseHistory

CourseHistory

TermCodeActual

K12.CourseHistoryInfo.StudentCourseHistory.TermCode



FieldRef# Field

SynergySIS



F20 KCC Identifier Calculated Concatenates10 fields from KCCMS

K12.CourseInfo.MN.CourseMN.SCEDSubjectAreapulled from K12.CourseInfo.MN.MNSced SubjectArea->State Code if specified, "" "" otherwise

K12.CourseInfo.Course.StateCourseCode ifspecified, "" "" otherwise

K12.CourseInfo.Course.InstructionalLevel pulledfrom K12.CourseInfo.Instructional Level->StateCode (or Code if no State Code) if specified, ""G""otherwise

K12.CourseInfo.Course.Credit if specified, "" ""otherwise

Leftmost character ofK12.CourseInfo.Course.SCEDSequence ifspecified, ""1"" otherwise

Rightmost character ofK12.CourseInfo.Course.SCEDSequence ifspecified, ""1"" otherwise

K12.CourseInfo.Course.GradeRangeLow pulledfrom K12.Grade->State Code (or Code if no StateCode) if specified, "" "" otherwise

K12.CourseInfo.KS.CourseKS.TargetedProgrampulled from K12.CourseInfoKS.Targeted Program->State Code if specified, ""G"" otherwise

K12.CourseInfo.KS.CourseKS.DeliveryType pulledfrom K12.CourseInfoKS.DeliveryType->State Codeif specified, ""G"" otherwise

K12.CourseInfo.Course.VocEdType pulled fromK12.CourseInfo.VocEd Type->State Code ifspecified, ""N"" otherwise"

F21 Course Section Schedule Section Section ID K12.ScheduleInfo.Section.SectionID



FieldRef# Field

SynergySIS



F22 LocalCourse ID Course District Course Course ID K12.CourseInfo.Course.CourseID

F23 Course Status Calculated Calculated based on the student’s course historyrecord.

00-<NULL>Enrolled,

01-Completed (Pass),

02-Completed (Fail),

05-Incomplete,

99-Submitted in Error

F24 Letter Grade CourseHistory >StudentCourseHistory

CourseHistory

Mark/MarkDD K12.CourseHistoryInfo.StudentCourseHistory.Mark/MarkDD

A+,A,A-,B+,B,B-,C+,C,C-,D+,D,D-,P1 (equivalentto a grade of D or higher), P2 (equivalent to a gradeof C or higher)

F25 Percent Grade CourseHistory >StudentCourseHistory

CourseHistory

Mark/MarkDD K12.CourseHistoryInfo.StudentCourseHistory.Mark/MarkDD

If numericmark is selected. Format: 999.9

F26 EducatorIdentifier

Staff Staff State ID K12.Staff.StateID ExtractsStaff’sState ID. If blank, extracts fromStaff’sSSN.

F27 Educator’s LastName

Staff Staff Last Name K12.Staff.LastName

F28 Educator’s FirstName

Staff Staff First Name K12.Staff.FirstName

F29 Educator’sMiddle Name

Staff Staff Middle Name K12.Staff.MiddleName

F30 User Field 1

F31 User Field 2

F32 User Field 3



TASC – Teacher and Student Connection

FieldRef# Field

SynergySIS



C1 Record Type KS Extracts TASC Collection K12.Kansas.Collections.KidsCollectionUI.RecordType


C2 Student'sAccountabilitySchool Identifier


Accountability K12.EnrollmentInfo.StudentEnrollmentActivity.SrEnrUserDD01

K12.Enrollment.SR EnrUser Dd 01 - StateCode

Extract value entered onStudent >Enrollment History >Enrollment Detail. If blank,defaults to State SchoolCode.

C3 Student’s LegalLast Name


C4 Student’s LegalFirst Name

Student Demographics First Name K12.Student.FirstName

C5 Student’s LegalMiddle Name

Student Demographics Middle Name K12.Student.MiddleName

C6 Student’sGenerationCode

Student Demographics Suffix K12.Student.Suffix

C7 Student’sGender

Student Demographics Gender K12.Student.Gender Revelation.Gender -State Code

C8 Student’sDate ofBirth


C9 Student'sCurrent GradeLevel

Student

C10 Student’s LocalID

Student Demographics Student ID K12.Student.SisNumber

C11 Student’sHispanicEthnicity

Student Demographics Hispanic/Latino K12.Student.HispanicIndicator




FieldRef# Field

SynergySIS



C12 State StudentIdentifier

Student Demographics KIDSNumber K12.Student.StateStudentNumber

C13 SchoolYear Calculated Calculated based off of the starting year of the school yearthat includes the reportsSubmission Date plus1

(Example: For 2015-2016 with a Submission Date of 9-20-2015 would give you 2015 +1 =2016)

C14 Student’sAttendanceSchool Identifier




K12.Enrollment.SR EnrUser Dd 03

Extract value entered on Student >Enrollment History >Enrollment Detail. If blank, defaults to State SchoolCode.

C15 Student’sComprehensiveRace

Student Demographics Race Revelation.Ethnicity -Code

Select each Race checkbox that applies to the student.When the extract process is run, the following valuesareextracted and concatenated to create a 5-digitComprehensive Race code:

0 =No (the checkbox is blank)

1 =Yes (the checkbox is selected)

The positionsare as follows:

Position 5-White


Position 3-Blankor African American

Position 2-Asian


Example: The code assigned to a student identified asAsianand Black: 00110.



FieldRef# Field

SynergySIS



C16 Educator SchoolIdentifier

Based on Assigned Schools

C17 State SubjectArea Code

Course >DistrictCourse

Description State CourseClassification >Subject Area

K12.CourseInfo.MN.CourseMN.SCEDSubjectArea

K12.CourseInfo.MN.MnSced Subject Area

Some districtsmayuse PropertyOverride and direct theK12.CourseInfo.Course.State Course Code to pull fromK12.CourseInfo.State Cat lookup table.

C18 State CourseIdentifier

Course >DistrictCourse

Description State CourseClassification >StateCourseCode

K12.CourseInfo.Course.StateCourseCode

C19 LocalCourse ID Course District Course Course ID K12.CourseInfo.Course.CourseID

C20 Course Status Calculated 01=Enrolled99=Record Submitted in Error

C21 EducatorIdentifier

Staff Staff State ID K12.Staff.StateID If Educator ID hasnot been assigned '9999999999' isacceptable.

C22 Educator’s LastName

Staff Staff Last Name K12.Staff.LastName

C23 Educator’s FirstName

Staff Staff First Name K12.Staff.FirstName

C24 Educator’sMiddle Name

Staff Staff Middle Name K12.Staff.MiddleName

C25 Educator'sDistrict EmailAddress

User Demographics Email K12.SystemInfo.SISUser.Email

Required if Staff ID = '9999999999'

C26 User Field 1

C27 User Field 2

C28 User Field 3


Date post:	13-Oct-2020
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