Welcome to TDTIMS

Bonnie

TDTIMS is Changing

In the past we have focused most on

SAFETY & EFFICIENCY

TDTIMS is Changing

On the other end of the spectrum is

PERSONALIZED SERVICE

Service indicators give a way to look at what kind of service you are providing and the ability to

compare your level of service with other sites statewide. This also

helps to see a balance of the Safety/Efficiency vs. Service

SERVICE INDICATORS

TDTIMS

TDTIMS is the series of reports generated from your data, to be submitted along with a copy of your data by November 1 each year to be used in the funding process for your district

The data must be current and in order to be used in the funding process

The data is compared to the TD-2 riders submitted by your district in October

TDTIMS Reporting

Don’t use old instructions that may be in your office! The reports are changing this year!

Instructions will be available on the web when the new reports are ready and installed

http://www.ncbussafety.org/TIMSqrg.html Remember: a copy of your data is part of TDTIMS

submission (ELTzip)

Check Your Data

You should WILL review your data the same way we will because YOU will be filing it in.

If we get data from you that doesn’t meet the minimum for the funding formula, we know that you know it doesn’t, and you won’t be surprised that you get a letter indicating that fact.

What Happens to Your TDTIMS Data & Reports?

TIMS staff verify and summarize the data. If it meets state criteria (90% of student count

represented in TIMS as valid transported students) AND the data represents the current years operation – it is usable for the funding formula.

Data and reports submitted to funding formula No February submission required

TDTIMS Potential Problems

Your data does not meet 90% of TD2/TD2R figures for the November reporting

TIMS Staff has an indication that the data does not represent current operation

So… February data submission is required

Problem Areas - Total Students

The key figure will be in the report output from 1TDTIMS and located in your REP folder as QMF_ride.txt

This figure must be at least 90% of your TD2R student count total

TD2 count x .90 = minimum number you must have in order for your data to be used by funding formula

Transported Students

To be considered VALID transported students for

TDTIMS they must meet the following criteria:

They must be ‘located’ ~ To ensure accurate locations,

as a part of the UPSTU process, ADSCAN should have

been run to locate the students

Review and fix as many problems as possible on your ADSCAN

error report (report is generated and located in the EMU error

files as ADSCAN.ERR)

Transported Students

They must be assigned to an AM or PM stop ~

stops need to be on runs and the runs need to be

on a route

Failure for the stop to be fully assigned all the way

to the route level will cause the student to not be

considered ‘valid’

Total Miles

In addition to student data, TDTIMS checks total bus miles

These figures can be extremely accurate if TIMS data matches your actual operation

Call your project leader if you feel you have a problem with the mileage data

Total Number of Buses

Should include all Regular and Special Needs buses

NOT contracted buses, only yellow buses

Locally funded trips should NOT be included in this report.

Reports that will be due2007/2008

1TDTIMS: Count of Valid Riders

QMF_RIDE.lea# 1TDTIMS : Route Time and Miles (for submission)

QMF_RTM .lea# 1TDTIMS : Route Count

QMF_RCNT .lea# 1TDTIMS : Min/Max Stop/Bell Times by Program/Trip Type

QMF_MinMax .lea#

Reports that will be due2007/2008

1TDTIMS : Clusters Archive (* only if clusters are used)

QMF_Clusarch .lea# 1TDTIMS : Schools Archive

QMF_SchlArch .lea# 1TDTIMS : Runs and Routes Archive

QMF_RunRteArch .lea#

Reports that will be due2007/2008

1TDTIMS : Services and Stops Archive QMF_SrvStpArch.lea#

1TDTIMS : Student Schools, Location, Demos Archive (SIMS or WISE)

QMF_StuArch.lea# 1TDTIMS : Student Transportation Archive

QMF_StuTrnArch.lea#

.DBF files that will be due2007/2008

Railroad Reports:RRCRSRPT.CDX*RRCRSRPT.DBF*

Student Ride Times:StuRideTimes.DBF

*rename in this format RRCRSRPTlea#.CDX RRCRSRPTlea#.DBF

StuRideTimeslea#.DBF

What If…Your Data is NOT Ready by Nov 1st

Using the ‘incomplete’ option on the form you will send a signed copy of your Audit sheet to

Derek Graham 6319 Mail Service CenterRaleigh, NC 27699-6319 And fax a copy to your Project Office NCSU – (919) 515-7924 UNCC – (704) 687-2763

If a re-submission is required, it is due BY Feb. 15. You can submit at anytime before that!

Call your project leader for assistance – they will be more than happy to help.

In past years we have been more lenient on submissions, but with the added audit work that we will have to do, we cannot do this in the future. This year letters to the Superintendents may be sent as early as Nov. 6th, so be aware of this date!!!

What If…Your Data is NOT Ready by Nov 1st

PREPARING YOUR

TIMS DATA

Ok, How do I run TDTIMS?New stuff

You will need to do two things before starting the TDTIMS reporting: Internal data audit Preprocessing your data

Internal Data Audit

Examine the data for completeness before generating the reports:

•Are your Bell Times Correct?•Are all riders located?•Are all riders on routes?•Do both AM and PM runs exist and placed on routes?•Do you have any runs with zero mileage due to incomplete run directions?•For routes serving multiple runs, is the slack time between runs valid?•Have you included special needs runs and routes?

RUNNING THE REPORTS

Getting the Spreadsheet

HTTP://WWW.NCBUSSAFETY.ORG

1. Select: TIMS – School Bus Routing

2. Select: Quick Reference Guides (QRG)

3. Select: #15 Download 2007 TDTIMS Reporting Worksheet

4. Save this File to C:\TDTIMS

NOTE: It is recommended that you go to C:\TDTIMS and make a copy of this file so that you may replace the original if you find that you have to restart.

1. Select Medium2. OK3. Close Spreadsheet4. ReOpen Spreadsheet

The next time you open, select

‘Enable Macros’

Non-Driving Time

TDTIMSSummary is automatically created in C:\TDTIMS when you click on Print Checklist and Signoff.

Remember!!

This signed form is to be

MAILED to:Derek Graham&

FAXED to: Your Support Office

Report Submissions

CORE FTP

You must use the CORE FTP to transmit your data again this year. There will be a TDTIMS 2007 folder to put it in

Transferring the Data via CORE FTP

Once the reports and data files exist on your computer, open CORE FTP and connect to begin transfer of the data.