Welcome to the 2017 Saskatchewan Cycling Association Annual General Meeting (AGM) Sunday, March 26 th Video Conference call: 510 Cynthia Street, Saskatoon and 2205 Victoria Ave, Regina AGM Agenda Page 3 2016 Event Calendar Page 4 Board of Directors, Club Presidents, Committee Lists Page 5 2016 AGM Meeting Minutes Page 6 2017 Bylaw changes proposals Page 10 2017 MAP Changes Page 16 Board of Director Minutes Page 20 Statistical, Board of Director’s and Staff Reports Page 31
Transcript
Welcome to the 2017
Saskatchewan Cycling Association Annual General Meeting (AGM)
Sunday, March 26th
Video Conference call: 510 Cynthia Street, Saskatoon and 2205 Victoria Ave, Regina
AGM Agenda Page 3
2016 Event Calendar Page 4
Board of Directors, Club Presidents, Committee Lists Page 5
2016 AGM Meeting Minutes Page 6
2017 Bylaw changes proposals Page
10
2017 MAP Changes Page
16
Board of Director Minutes Page 20
Statistical, Board of Director’s and Staff Reports Page 31
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Club Reports Page 42
Audited Financial Statement ending December 31, 2016 Separate attachment
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Saskatchewan Cycling Association
Annual General Meeting Agenda 9:30 am Sunday, March 26, 2017
1. Call to order – 9:30 am
• Final call for proxies • Introductions
2. Approval of the agenda
3. Review and Approval of the 2016 Meeting Minutes (page 5)
4. New Business
a. Bylaw changes (page 9) b. MAP (Membership Assistance Program) changes (page 15)
5. Reports
a. 2016 Audited statement – separate document b. Board of Directors, Staff Club Presidents reports (start on page 19 )
6. Election of Officers- Nominations page 4 (Two year terms unless indicated) a. President b. Vice President High Performance- (one year term) c. Vice President Development d. Vice President Recreation and Transportation e. Recreation and Transportation Committee: Representative f. Recreation and Transportation: Women’s Recreation Cycling Voice g. Development Committee- Representative- (one year term) h. Development Committee- Representative- (one year term) i. Development Committee- Representative j. Technical Committee- Chief Commissaire Road Racing k. Technical Committee- Chief Commissaire BMX Racing l. Technical Committee- Active Licensed Rider m. High Performance- Director of Mountain Bike Programs n. High Performance- Director of BMX Programs o. High Performance- Director of Women’s Programs (one year term)
7. Appointment of the Auditor for 2017
8. 2018 SCA AGM –March 25???
9. Adjournment of the Saskatchewan Cycling Association Annual General Meeting
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Calendar
May 6-7 Spring Classic, Sask Cup Road 1- MJ Pavers
20-22 Bikes on Broadway, Sask Cup Road 2- Cycledelia 28 Wascana Trails, Sask Cup MTB 1- ORS
Technical Committee: • CHIEF RD RACING COMMISSAIRE
Janice Matus • CHIEF MTB RACING
COMMISSAIRE Ron Cooley
• COMMITTEE MEMBER Graham Parsons
• COMMITTEE MEMBER Scott Theede
High Performance Committee:
• DIRECTOR MTB PROGRAMS
Vacant • DIRECTOR ROAD
PROGRAMS Curtis Bender
• DIRECTOR WOMEN’S PROGRAMS**
Lori Smith
CLUB PRESIDENTS BCW Neil Clarke, President Saskatoon EAST QU’APPELLE CARTEL Tom Landine, President Esterhazy GLOBAL BMX RACEWAY Dennis Rennie Saskatoon HORIZON 100 Merlin Toth, President Saskatoon MOOSE JAW BIKE CLUB Rob Walcer, President
NORTHERN BUSH RASTAS Andrew Cotton, President Saskatoon OFFROAD SYNDICATE Kris Abrahamson, President Regina PRAIRIE RANDONNEURS Grant Thies, President Regina REGINA CYCLE CLUB Pedro Peralta, president ROCK'N'ROAD CYCLING CLUB Robert Orr, President
Prince Albert SWIFT CURRENT CYCLING CLUB David Tuttle, President SASKATOON CYCLEDELIA Andrea Bunnin, President SASKATOON CYCLING CLUB Don Cook, President SOUTH SASK MTB CLUB Josh Kessler, President Regina
WASCANA FREEWHEELERS Barbara Shourounis, President Regina Dark Matter Cycling Matthew Gravelin, President 13 Ave BMX Racing Club Mike Stopanski Regina
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Saskatchewan Cycling Association
Annual General Meeting Minutes Regina/Saskatoon video conferences; Sunday,
March 20, 2016
Regina Sarah Honeysett Staff Kris Abrahamson OffRoad Syndicate Curtis Bender RCC Barbara Shourounis Wascana Freewheelers Mark Gibson Spokesmen Masters/Spoke N Hot Bill Kinash RCC Josh Kessler South Sask MTB Bob Cochran Wascana Freewheelers Ron Walcer Moose Jaw Pavers Colette Forbes Wascana Freewheelers Nathan Knezacek East Qu’Appelle Cartel Pedro Peralta Elgueta RCC Mike Stopanski 13th Ave BMX Don Wilson Wascana Freewheelers Saskatoon Ron Mantyka Horizon, Chair Neil Clark BCW Cuylar Conly Range Road Cycling Bob Couperthwaite Prairie Randonneurs Don Cook Saskatoon Cycle Club Ron Mantyka Horizon Janice Matus Cycledelia
Ray Wight Horizon Merlin Toth Horizon Vivian Laturnus Horizon Dennis Rennie Globe BMX Robert Orr Rock N Road Graham Parsons Rock N Road Lynne Meredith Horizon Jeff May-Melin Horizon Alex Yatsina Horizon Andrew Cotton NBR Mark Ashley Horizon Dana Amos NBR/BCW Logan Amos NBR/BCW Brayden Amos NBR/BCW Michael Amos NBR/BCW Bryony Amos NBR/BCW Jeff Hehn Fatlanders Fat Bike Tire Club On Phone Dave Vaughn East Qu’Appelle Cartel Andrea Bunnin Cycledelia Houshang Amiri Staff
10. The Saskatchewan Cycling Association Annual General Meeting was called to order at 9:35
am with: • Round table introductions
11. Approval and additions to the agenda
Motion #1: Approve the Agenda with added revisions Moved: Graham Parsons Seconded: Merlin Toth Carried
12. Review and Approval of the March 29, 2015 Meeting Minutes Motion #2: Approve the March 29, 2015 Annual General Meeting minutes as presented. Moved: Don Cook Seconded: Jeff May-Melin Carried
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13. New Business
Presidents Report • Ron passed out his president’s report which included data from the SCA
membership over the last 18 years. • It shows that 40% of new membership that joins will discontinue after 1 year,
75% after 2-3 years, and 90% after 4-6 years. • The HP focus on the age group 14-23 year olds is to help the athletes join the
national or trade team. • We have to do a better job of retaining our membership which leads into the
new strategic plan
Strategic Plan
• The board is to adopt this new strategic plan and bylaws at the board level and use them for the year. At the next AGM they will get ratified by the voting membership
• The strategic plan is calling for an extra person to be on the board and more volunteers at the committee level.
• The current level of board is an operational board and this move will have them going to a governance level board. The executive director and provincial coach will be in more of a leadership role in directing the committees in the objectives they need accomplished
Discipline and Complaint Policy
• Sask Sport has delivered the SCA a turnkey that with a few adjusts will make it sport specific
• It will introduce the idea of third party mediation • If a complaint comes into the office it will then immediately mediation and
be discussed at that level • This will be adopted at the board and club level
Awards Banquet
• With the amount of time that our volunteers are putting into SCA activities we would like to present the awards with more prestige
• Will have awards banquet tied into Super cycling week in Saskatoon • If proven to be successful will alternate between Regina and Saskatoon
14. Reports- Accept the reports as presented
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a. 2015 Audited statement – The audited statement was distributed to the club presidents, committee members and Board of Directors for review via e-mail. The members attending the AGM were provided with a hard copy of the audit. Before the meeting the draft financial statement was provided and then when the final statement was signed and approved it was given to the membership and that was the copy provided during the meeting. The auditor did not raise any concerns about the audit.
Motion #3 : Accept the January 1, 2015 -December 2015 audited statement as circulated. Moved: Barbara Shourounis Seconded: Don Cook Carried
b. Board of Directors Minutes, Board of Directors reports, Club Presidents reports, Staff
reports – Minutes and reports were provided in the AGM package.
Motion #4: Accept all reports and the Board of Directors minutes as submitted in the AGM package. Moved: Rob Orr Seconded: Josh Kessler Carried
15. Election of Officers (Two year terms unless indicated) nominated moved seconded Vice President High Performance Cuylar Conly Ray Wight Jeff May Melin
Vice President Finance/Admin Jeff May-Melin Ray Wight Cuylar Conly
Vice President Technical Vacant
Technical Committee- Chief MTB commissiare Ron Cooley Sarah Honeysett Jeff Hehn
Technical Committee-Active Rider Graham Parsons Jeff Hehn Lynne Meredith
Development Committee: Representative Pedro Peralta Elgueta Cuylar Conly Kris Abrahamson
High Performance Committee: Director of Director of Mtb Programs
Dave Vaughn Cuylar Conly Jeff Hehn
High Performance Committee: Director of Road Programs- 1 year term
Curtis Bender Cuylar Conly Barbara Shourounis
High Performance Committee: Women’s Programs- 1 year term
Recreation & Transportation Committee: Director recreation MTB
Josh Kessler Ron Mantyka Pedro Peralta Elgueta
16. Appointment of the Auditor for 2016 Motion #5: Appoint Marcia Herback as the Saskatchewan Cycling Association’s auditors for 2016 Moved: Bob Cochran Seconded: Cuylar Conly Carried
17. 2017 SCA AGM. The Board of Directors will set the date for the next AGM as per the Constitution. Motion #6: The membership recommend that the Board of Directors set the 2017 AGM for March 26, 2017 Moved: Don Cook Seconded: Ray Wight Carried
18. Adjournment of the 2016 Saskatchewan Cycling Association Annual General Meeting Motion #7– close the 2016 Saskatchewan Cycling Association Annual General Meeting at 11:40 am. Moved: Bob Cochran Seconded: Kris Abrahamson
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13.0 THE SASKATCHEWAN CYCLING ASSOCIATION CONSTITUTION GENERAL PROVISIONS Article 1 NAME The name of corporation shall be the Saskatchewan Cycling Association. Article 2 PURPOSE a) To promote and control competitive cycling in Saskatchewan. b) To promote and encourage recreational and utilitarian cycling in Saskatchewan. c) To defend and protect the rights of its members. d) To promote and regulate safe cycling, its' rules and practices. e) To carry on its objectives in affiliation with the Canadian Cycling Association. Article 3 MEMBERSHIP MEMBER CLUBS - The clubs recognized by the Board of Directors and which have paid the Club affiliation fees due as of the first day of January of each year. INDIVIDUAL MEMBERS -Any person may become a member of the Corporation upon application for membership, payment of the prescribed membership fee and approval by the Board of Directors. An individual may not become a member as the Saskatchewan Cycling Association who is indebted to the Association. A member who becomes indebted to the Association during the course of his/her membership with the Saskatchewan Cycling Association will not be allowed renewal of that membership until said indebtedness is retired. MEMBERSHIP TERM – Member clubs and individual members cease to be members of the Association as of December 31 of each year. (Added Sept/08) Article 4 MEMBERSHIP FEE The membership fee shall be set by the Board of Directors and are due and payable as of the first day of January of each year. Article 5 RESIGNATION Any member may resign from the Corporation at any time by written notice to the Corporation, but upon resignation the member shall not be entitled to a refund of any portion of the fee he/she may have paid. Article 6 COMPOSITION A general meeting of the Corporation shall be open to all members of the Corporation. Article 7 QUORUM Fifteen members or one third of the membership whichever is less shall constitute a quorum at any general meeting of the Corporation. Article 8 VOTING Every member in good standing shall be entitled to one vote and may exercise his/her franchise on every resolution brought before the general meeting as well as in the election of the Board of Directors.Voting by proxy shall be permitted on Corporation forms or reasonable facsimiles,
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specific to the date of the Annual General Meeting. Proxy voting shall only be allowed for the purposes of voting on resolutions brought before the general meeting and not in the election of the Board of Directors and Committee members. amended Sept 2004 Voting shall be by ballot in the case of election of the Board of Directors and by show of hands in other cases except where a ballot is requested by at least two members. Article 9 ANNUAL GENERAL MEETING (revised Sept/11) The annual general meeting of the Corporation shall be held within four months from the end of the fiscal year. The date of the Annual General Meeting will be set by the Board of Directors, notice of the meeting must be given to the membership at least 30 days before the meeting The annual general meeting shall review the past activities of the Corporation and set the Corporation's policy for the next year. Article 10 SPECIAL GENERAL MEETINGA special general meeting of the Corporation may be called by the President as and when he/she considers it necessary but he/she shall call a special general meeting when requested to do so in writing by at least ten members. Article 11 NOTICE Notice of special or annual general meetings shall be given to the members by means e-mail, website notice or in the SCA Newsletter, as may be decided by the Corporation in a general meeting, or by the Board of Directors. BOARD OF DIRECTORS Article 12 COMPOSITION(revised Sept/11) The Board of Directors shall be composed of the President, the Past President, the Vice President, Finance and Administration, the Vice President, High Performance, the Vice President, Recreation and Transportation, the Vice President, Development the Vice Technical. All members in good financial standing with the Corporation are eligible to run for a position on the Board of Directors. (Revised Sept 23/07) Election to the Board of Directors is by secret ballot at the Annual General Meeting. The positions are for two-year terms with no limitations on the number of terms. The President, the Vice President, Recreation and Transportation, and the Vice President, Development will have open elections in years ending in an odd number and the Vice President, Finance and Administration, Vice President Technical and the Vice President, High Performance will have open elections in years ending in an even number. (Revised Sept 23/07) Exception to Article 12 b) is the Past President, who is appointed by virtue of his/her previous election for a one-year term. Article 13 FUNCTIONS a) Ensures the carrying out of the decisions taken by the Annual General Meeting. b) Reviews committee and other reports. c) Reviews policy for change and makes recommendations to the Annual General Meeting. d) Reviews all programs of the Standing Committees against policy dictated by the Annual General Meeting and comments on the effectiveness of the fiscal programs of the corporation at the Annual General Meeting. e) Hires, and establishes the working conditions and contract for all corporation employees. f) Prepares the yearly budget.
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g) Authorize ad hoc committees as deemed necessary for special functions. At the discretion of the Board, the chair of the ad hoc committee may sit on the Board of Directors and be a non-voting member. Article 14 VACANCIES AND MEETINGS a) Any vacancy on the Board of Directors shall be filled for the balance of the original term of office by any member of the Corporation selected by the remaining members of the Board of Directors. b) Voting at meetings shall be limited to one vote per person present at the meeting, except for club presidents whose membership is less that fifteen members in which case the club president is in a non-voting position. Article 15 REMOVAL OF BOARD MEMBERS Board members may be removed from their duties by a decision reached by a two-thirds majority of the members present at a general meeting convened for that purpose. Article 16 DUTIES OF BOARD MEMBERS a) PRESIDENT The President shall be responsible for the coordination of corporate policy and organization, and shall ensure that the corporation achieves the objectives set by the membership. The President shall preside over all Annual General, Board of Directors and shall sit as a member of all standing committees as well as the Canadian Cycling Association Board of Directors. b) VICE PRESIDENT, FINANCE AND ADMINISTRATION The Vice President, Finance and Administration shall take on all responsibilities of the President when the latter is absent and in addition perform all duties assigned by the President as well as look after all financial affairs of the Corporation including the budget, financial reports and grants. c) VICE PRESIDENT, DEVELOPMENT The Vice President, Development shall be responsible for the effective operation of the Development Committee, of which he/she shall serve as Chairperson. d) VICE-PRESIDENT, RECREATION AND TRANSPORTATION The Vice President, Recreation and Transportation shall be responsible for the effective operation of the Recreation and Transportation Committee of which he/she shall serve as Chairperson. He/she shall also be responsible for the formation of the provincial touring schedule and coordination with organizations or individuals involved with non-competitive cycling. e) VICE PRESIDENT, HIGH PERFORMANCE The Vice President, High Performance shall be responsible for the effective operation of the High Performance Committee, of which she/he shall serve as Chairperson. VICE PRESIDENT TECHNCIAL (added Sept/10 The Vice President, Technical shall be responsible for the effective operation of the Technical Committee, of which he/she shall serve as Chairperson. Article 17 QUORUM A quorum at a Board of Directors meeting shall consist of a minimum of one half of the voting board of director members. (Revised Sept 24/06) Article 18 NOTICE Notice of a Director's meeting shall be given to the directors verbally or in writing at least one week prior to the date of the meeting, provided however that the directors may meet on regular dates without notice or may by unanimous consent meet at any time or place without notice.
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STANDING COMMITTEES Article 21 ELECTION TO THE STANDING COMMITTEE Election to the Standing Committees is by secret ballot at the Annual General Meeting. The positions are for two-year terms with no limitations on the number of terms. The Director of Mountain Bike Programs, Director of Women’s Programs, Women’s Recreational Cycling Representative, one Recreation & Transportation club representative, Chief Road Racing Commissaire, one Technical Committee Active Licensed Rider, one Development Committee Active Licensed Rider, and one Development Committee Member at Large will have open elections in years ending in an odd number. The Director Road Programs, the Education Coordinator, one Recreation & Transportation club representatives (Randonneuring sector), the Director of Recreational Mountain Biking, Chief MTB Racing Commissaire, Director BMX Programs, one Technical Committee Active Licensed Rider, and one Development Committee Member at Large (coaching) will have open elections in years ending in an even number.. ((revised 2017) Article 22 HIGH PERFORMANCE EXECUTIVE COMMITTEE (Revised 2017) a) COMPOSITION The High Performance Committee shall be composed of the Vice President of High Performance, Mountain Bike Programs, Road Elite Programs, Director of Women’s Programs, Director BMX Programs, and the President. b) FUNCTIONS The High Performance Committee, accountable to the Board of Directors shall be responsible for developing, monitoring and evaluating the Association’s Excellence/Summer Games Program, ensuring fair and equitable expenditures amongst Summer Games and Elite athletes on out-of-province training and race opportunities, and establishing selection policies and administrative guidelines to deal with the Athletes Assistance Program. Article 23 RECREATION AND TRANSPORTATION EXECUTIVE COMMITTEE a) COMPOSITION The Recreation and Transportation Committee shall be composed of the President, the Vice-President of Recreation and Transportation, the Education Coordinator, Women’s Recreational Cycling Representative (added Sept 2005), two Recreation & Transportation club representatives and the Director of Recreational Mountain Biking. b) FUNCTIONS The Recreation and Transportation Executive Committee, accountable to the Board of Directors, shall work with the Vice President of Recreation and Transportation; defining the short and long term goals for recreational cycling, safe cycling advocacy and utilitarian cycling in Saskatchewan and create, develop and implement programs to meet those goals. Article 24 DEVELOPMENT COMMITTEE (revised Sept/10) a) COMPOSITION The Development Committee shall be composed of the Vice President of Development, the President, one Active Licensed Riders, two members at large (a least one must be a level 1 certified coach or equivalent). b) FUNCTIONS The Development Committee, accountable to the Board of Directors, shall be directly responsible for monitoring and evaluating development issues. Which includes, marketing initiatives, administering the National Coaching Certification Program (NCCP) program and grassroots youth programs. Article 25 TECHNICAL COMMITTEE (revised 2017)
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a) COMPOSITION The Technical Committee shall be composed of the Vice President of Technical, Chief Road Racing Commissaire, Chief MTB Racing Commissaire, Chief BMX Commissaire, the President, 2 Active Licensed Riders. b) FUNCTIONS The Technical Committee, accountable to the Board of Directors, shall be directly responsible for monitoring and evaluating technical issues. Which includes ensuring the SCA technical regulations are consistent with those of the CCA, the SCA’s LONG TERM ATHLETE DEVELOPMENT MODEL (LTAD) program is operational, establishing domestic racing policies which include coaching development, commissaire development and assignments, and establishing the Provincial calendar. Article 26 OTHER POSITIONS (Revised 2017) Recreation & Transportation Education Coordinator - The Coordinator shall be responsible for organizing the development and promotion of educational materials for the Recreation & Transportation sector. Director of Recreation Mountain Bike - The Director shall be responsible for communicating recreational issues at the committee level. Director of Road Programs – The Director shall be responsible to oversee the development of the best athletes to a Summer Games and then National Team level and to develop Road coaches to a Summer Games level i.e., NATIONA COACHING CERTIFICIATION PROGRAM (NCCP) Level 3.(Revised Sept 09) Chief Mountain Bike Commissaire - The Chief shall be responsible for ensuring that sanctioned mountain bike events are conducted according to the Canadian Cycling Association rules and Saskatchewan Cycling Association policies. He/she is also responsible for assigning commissaires to officiate at provincially sanctioned mountain bike events. Director of Mountain Bike Programs - The Director shall be responsible to oversee the development of the best athletes to a Summer Games and then National Team level and develop Mountain Bike coaches to a Summer Games level, i.e. NCCP Level 3 (Revised Sept 2009) Chief Road Racing Commissaire - The Chief shall be responsible for ensuring that sanctioned road events are conducted according to the Canadian Cycling Association rules and Saskatchewan Cycling Association policies. He/she is also responsible for assigning commissaires to officiate at provincially sanctioned road events. Chief BMX Commissaire- The Chief shall be responsible for ensuring that sanctioned BMX events are conducted according to the Canadian Cycling Association rules and Saskatchewan Cycling Association policies. He/she is also responsible for assigning commissaires to officiate at provincially sanctioned BMX Recreation & Transportation Club Representatives - The representatives are responsible for communicating recreational issues at the committee level. One representative must be from the randonneuring sector and the second from a recreation club. Development Committee Members (three positions) -One active licensed rider responsible for being the racer’s voice at the committee level on all issues. Two members at large (a least one must be a level 1 certified coach or equivalent) (revised Sept/10) Technical Committee Members (two positions) These members must be active licensed riders and are responsible for being the racer’s voice at the committee level on all issues. (added Sept/10) Women’s Recreational Cycling Representative, - the representative is responsible to encourage women to participate in the sport of cycling by helping to organize sessions introducing them to the sport. (added Sept/05) Director of Women’s Programs - The Director shall be responsible to oversee the development of the best female
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athletes to a Summer Games and then National Team level and develop Road and MTB coaches to a Summer Games level, i.e. NATIONA COACHING CERTIFICIATION PROGRAM (NCCP) Level 3 (added Sept/09) Director of BMX Programs- The director is responsible to oversee the development of the best athletes to the elite program and then National Team level and develop BMX coaches in the province (added 2017) Article 26 VACANCIES ON THE EXECUTIVE COMMITTEE OR STANDING COMMITTEES Any vacancy on the Board of Directors or Standing Committees shall be filled for the balance of the original term of office by any member of the Corporation selected by the remaining members of the Committee.(Revised Sept/06) Article 27 DISPUTE RESOLUTION Any violation of the Constitution, Bylaws, or Regulations of this Association, or of decisions of the Board of Directors by any member of this Association shall render such member liable to suspension and/or disciplinary action that may be deemed necessary. Appendix H has been established as a dispute resolution process and procedures governing the initiation and conduct of proceedings. Added Sept 2005 INTERPRETATION OF CONSTITUTION Article 28 GUIDELINES AND PROCEDURES MANUAL a) PURPOSE A guidelines and procedures manual shall be maintained with the purpose of defining the functions of the Standing Committees and Ad hoc Committees. The Constitution shall define the structure of the Corporation and general functions of the Standing Committees. b) MODIFICATION The Standing Committees and Ad hoc Committees shall review the Guidelines and Procedures of the Corporation and make recommendations for change to the Board of Directors and the Membership. Article 29 MODIFICATION OF BY-LAW The Corporation may amend, repeal, or adopt new by-laws by a simple majority of vote of the members present at a Special General Meeting called for that purpose or at the Annual General Meeting.
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7.1 Membership Assistance Program (MAP) (COMPLETE revision December 2011)
The Membership Assistance Program is a program provided for by Sask Lotteries through Sask Sport and the Saskatchewan Cycling Association. The program is designed to allocate funds directly to the affiliated clubs within the SCA.
In considering to apply for MAP funds, clubs must recognize the rationale behind which these funds are made available to the Provincial Sport Governing Bodies; namely to foster the development of the clubs and their memberships at the "grass roots level". The Saskatchewan Cycling Association's Board of Directors has instituted the following criteria which, although restrictive to some clubs in some areas of endeavour, will address the over-all goal of MAP funding as mandated by Sask Sport.
Club Applications and Eligibility
To be eligible for MAP funds, the following conditions must be met:
· The Club Affiliation form and fee must be submitted to the SCA by June 1st. · Clubs must be represented at the SCA Annual General Meeting. · MAP Grant Application and Spending Plans (Appendix I) must be submitted to the SCA by June 1st.
Eligible Expenses
· Club Travel - This pertains to travel to and from in-province races and other in-province club events. · Club Development - Following is a list of possible projects which would be considered club development; the list is not all inclusive and clubs are encouraged to submit other club development projects for consideration:
• Competitions: commissaires fees, advertising, and trophies but not cash prizes. • clinics • newsletters, brochures, websites • administration, club operating costs • AGM or meeting expenses • advertising • club race/ride • honorariums • membership registration transaction fees
· Youth Learn to Race/Ride series or program - Clubs will be eligible for a maximum of $200 to assist in the expense of running the program i.e., advertising, honorariums, promotional gifts
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Ineligible Expenses
· Any construction, upgrading, maintenance or operating costs of facilities · Expenditures for which other grant dollars have been used. Two different grants cannot be used to pay the same dollar of expense, whether the grant comes from the SCA or any other granting agency. · Cash Prizes · Social event · Alcoholic beverages · Research projects & feasibility studies · Out-of-Province travel.
Note: If a club is unsure about the eligibility of MAP expenditure, the club may ask the SCA for clarification.
Application Review and Payment Procedure
· The Board of Directors will review all MAP spending plans by June 20th. · A MAP funding formula (follows) will be used to determine eligible amounts to be allocated to clubs applying for a MAP Grant. · Because MAP application requests in a given year may exceed the amount of funds available to the SCA, the Board of Directors will decide the final allocation of funds based on the MAP grant criteria, the MAP funding formula, the total number of applications received and the total amount of MAP funds available for distribution by the SCA. · The Board will report back to the clubs outlining the status of their MAP application by June 30th. Some clubs are at a distinct disadvantage with respect to other clubs because of various factors beyond their control, the Board will give additional consideration to:
• newly formed clubs • size of clubs • location of the club with respect to the other clubs, population centres, zones
·A cheque for the first 60% of each approved grant will be issued by June 30th of each funding year. ·The final 40% of approved funding will be paid out to a club once that club has submitted a follow up report, including appropriate receipts and/or documentation and the follow-up report is approved by the SCA Board of Directors.
Follow-up and Reporting
·The deadline for clubs to submit a follow-up report and required receipts is November 1st. ·Follow-up reports must be submitted using the appropriate SCA Follow-up Report Form (Appendix J) and must be accompanied by appropriate receipts and/or documentation to verify expenditures made using MAP funds. ·Appropriate Receipts and/or documentation to verify expenditures can take various forms but
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should at a minimum:
• Indicate name of recipient (person or business) of the funds • Describe goods or services provided for payment • Disclose the amount of the payment • Include the date that the goods/services was purchased (must be within the MAP
grant year) • Include third party verification (supplier logo on an invoice, signature of the recipient
on an expense claim, or in the rare case where there is no other backup documentation, a copy of the cheque, with the bank clearing stamp)
NOTE: Legible copies of documents for financial accountability (ie. receipts, cancelled cheques, invoices, expense claims, etc.) are acceptable. Original documents are not necessary for submission to the SCA but should be maintained by the member club submitting the MAP grant follow-up report.
·If the clubs miss the follow up deadline of November 1st, they will forfeit the remaining 40%. Clubs will be ineligible to receive any future MAP funding from the SCA until such time as all out-standing MAP follow-up reports are received by the SCA. ·If a club does not spend their MAP allocation within the grant year for which it was approved OR if the club spends their MAP allocation on ineligible items, the club will be required to return all or a portion of MAP funds received to the SCA.
Additional MAP Distribution
In the event there is MAP funding remaining following the final follow up date of November 1st, the Board of Directors will meet and allocate the remaining funds to clubs that have provided follow up reports with receipts and that have spent more than the MAP allocation they have received. Extra consideration will be to clubs that have contributed to monthly newsletter on at least 4 occasions.
Funding Formula
A. Base Per Club - Each club would receive a base grant of $50 per list item
• attendance at SCA AGM • written report for SCA AGM • Club AGM with minutes • hosting of each provincial event* *to achieve provincial level designation, The SCA
Event Sanction form must be completed and participant level fees paid.
B. $2.00 Per Registered Member Affiliated with the SCA
C. National Coaching Certification Program - Rate Per Coach in Your Club *Must hold Respect in Sport Certification to be eligible (added Dec. 16)
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• $40 Level I Certified/Trained Community Initiation for current year club coaches (added March 17)
• $80 Level II Certified/Trained Training Coach or Certified Race Coach for current year club coaches (March 17)
• $120 Level III Certified or Competition Development Certified for current year club coaches, (added March 17)
E. $16 Per Official that holds current year UCI licence in Your Club
F. $300 Per Sport Zone in Province - In zones where more than one club exist, the $300 would be divided equally among the clubs in that zone.
G. Certified Can-Bike Instructor in Your Club
• $20 Level I Certified • $40 Level II Certified • $60 National Examiner
H. $200 for eligible Youth Programs - There should be a minimum of 3 separate sessions in order to qualify for this grant.
I. Total amount of membership registration transaction fees paid to CCN.
J. Discretionary Amount as per the Board of Directors direction
Regina/Saskatoon video conferences; Sunday, May 2, 2016
Regina Sarah Honeysett Staff Kris Abrahamson OffRoad Syndicate Don Wilson Wascana Freewheelers Grant Thies Prairie Randonneurs Rob Walcer Moose Jaw Pavers Russ Down ORS/RCC Tamela Friesen Wascana Freewheelers Karen Hardy Wascana Freewheelers Colette Forbes Wascana Freewheelers Saskatoon Ron Mantyka Horizon, chair Jeff May- Melin Horizon Curt Bimson NBR Cuylar Conly RRR Peter Steckhan Cycledelia
Brennan Klatt NBR Meaghan Boruch NBR Janice Matus Cycledelia Neil Clarke BCW Andrew Cotton BCW Kathryn Theede NBR Susan Clarke BCW Merlin Toth Horizon Mark Ashley Horizon Lynne Meredith Horizon Ray Wight Horizon Glenn Zink BCW Roger Blum Cycledelia Gisele Gignac Horizon
Meeting was called to order at 5:45 pm with: Introduction to the motion’s being presented 1. Motion 1: Present motion # 1 for consideration Presented by Cuylar Conly Motion 1: Be it resolved to repeal Article 29 of the Saskatchewan Cycling Association current bylaws, which state: MODIFICATION OF BY-LAW The Corporation may amend, repeal, or adopt new by-laws by a simple majority of vote of the members present at a Special General Meeting called for that purpose or at the Annual General Meeting. 2. Consensus from group to move to a committee as a whole with no minutes being taken 3. Rise and Report from the committee
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Moved: Kathryn Theede Seconded: Neil Clarke 4. Committee reports that there was no consensus to recommend 5. Called the question on Motion #1 Presented: Ron Mantyka 6. The results of the vote were a majority vote on declining Motion #1 7. Ron stepped down as president from SCA and Jeff had stepped down as VP of Finance/Admin 8. Motion 2- Destroy the ballots from the vote Moved: Cuylar Conly Seconded: Andrew Cotton Carried
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Board of Director’s Meeting Minutes March 4, 2016 @ noon conference call
Attendance: Ron Mantyka, chair Kris Abrahamson Cuylar Conly
Jeff May-Melin Bob Cochran Sarah Honeysett, staff 1. Approval of agenda: accept the agenda with additions
Moved: Jeff Seconded: Cuylar Carried
2. Review of Minutes from Nov. 29, 2015 Moved: Jeff Seconded: Kris Carried
3. Old business a) Strategic Plan- Instead of presenting the Strategic Plan at the AGM, the board will
show the membership the new strategic plan and bylaw changes as a discussion, but will not be voted on during the AGM. Instead the board will look to approve the changes after the AGM. They will be implemented for a year. Within that year the board will look at reviewing them @ 3 months. Then at the member meeting that happens in the fall will present the Strategic plan and the review of how it is working for discussion. The vote to officially adopt these bylaws and strategic plan will happen at the 2017 AGM.
b) Review of the audit file. There were questions raised about why the Accounts Receivable and the prepaid expenses were so high this year. Sarah will take the questions back to the auditor for clarification. There was a discussion on capital assets. The current policy is to expense the asset in the same year in which it is received. The board expressed interest in updating the policy to including amortizing our assets (ie Computer, Van/Trailer) to show the depreciation. Motion: To accept the 2015 financial statements as received from the auditor. If needed we can send out an amendment Moved: Bob Seconded: Cuylar Carried
c) Job Ad for summer student: Reviewed the ad. Want to change the ad for emit working under which committee and state that the position is under the direction of the Executive Director. Want to include the fact the position needs to be a liaison between race organizers and the commissaires. Updated ad will be emailed to the board for review before posting Motion: To approve ad with discussed revisions Moved: Cuylar Seconded: Jeff Carried Will carry over the ED salary review, Committees, fraud risk questionnaire, dispute resolution, coach recruiting and MAP review to next meeting on March 8, 2016 @ 9PM
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Board of Director’s Meeting Minutes April 3, 2016 @ noon conference call
Attendance: Ron Mantyka, chair Kris Abrahamson Cuylar Conly
Jeff May-Melin Bob Cochran Janice Matus Sarah Honeysett, staff
4. Approval of agenda: accept the agenda
Moved: Kris Seconded: Cuylar Carried
5. Review of Minutes from March 4, 2016 Moved: Jeff Seconded: Cuylar Carried
6. Old business d) Strategic Plan- Instead of having the master descriptor in the strategic plan on the
HP committee, adding the Sask Cup descriptor instead
e) Dispute Resolution Policy- Cuylar’s notes look good to add to what we were given from Sask Sport. Will look at adding a template for a standardized form for the submission of appeals
f) Need to look at moving storage container from Martensville as is causing too much hassle from people having to drive out. Cuylar will look at locations to rent from and Sarah will handle moving everything over. Motion: To move the storage container from Martensville to a more centralized location Moved: Jeff Seconded: Cuylar Carried
7. New Business a) Bikes on Broadway- Off Camera discussion
b) Strategic Plan-
Motion to adopt strategic plan with the changes as discussed earlier in the meeting Moved: Cuylar Seconded: Kris Carried Upon review Janice would like to go on record that she opposes the Strategic Plan
c) Bylaws: Not everyone had an opportunity to look over the changes to the bylaws that had been made. Discussion tabled until April 12, 2016. Please email ideas back and forth in the meantime to be prepared for meeting
d) Dispute resolution-
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Motion: To adopt dispute resolution policy as previously discussed Moved: Jeff Seconded: Cuylar Carried
e) Timing system- Ron had put in a grant to Tourism Saskatchewan previously with the intention of buying a timing system for the SCA. It was generally agreed that a timing system would help the SCA and the board was supportive for purchasing if the grant is successful.
f) Coaching grant- Ron had submitted a grant to the City of Saskatoon for grant money
to help offset some coaching costs for this year. We should find out shortly if we were successful with the application
Meeting adjourned at 1:35pm
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Board of Director’s Meeting Minutes May 5, 2016 @ 8:00pm conference call
Attendance: Kris Abrahamson Cuylar Conly Bob Cochran
Janice Matus Sarah Honeysett, staff 8. Approval of agenda: accept the agenda
Moved: Kris Seconded: Cuylar Carried
9. Review of Minutes from March 4, 2016 Moved: Janice Seconded: Cuylar Carried
10. New Business
g) Bob has volunteered to be the interm-president until the Fall Membership meeting. Would like to vote a new president in at that time
Moved: Cuylar Seconded: Janice Carried h) Would be beneficial to the organization to form a nominating committee that would
be responsible for finding candidates for the president. Would like to see candidates put forth a bio before the election for everyone to read. See if we can follow the same principals of CCA. Sarah will email the members to look for people willing to sit on this committee.
Moved: Janice Seconded: Bob Carried i) Discuss hiring of the Regional coach. As under the HP Coaching Capacity grant that
was rewritten in 2015 we must hire a level 3 certified coach before Sask Sport will release the funds for this grant. Sarah will email the board all the documentation pertaining to this position.
Meeting adjourned at 8:45pm
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Board of Director’s Meeting Minutes October 6, 2016 @ 7:00 pm conference call
Attendance: Bob Cochran, chair Kris Abrahamson Janice Matus
Shane McNaughton Sarah Honeysett, staff 11. Approval of agenda: accept the agenda
Moved: Janice Seconded: Kris Carried
12. Review of Minutes from August 25, 2016: accept the June 6, 2016 minutes Moved: Kris Seconded: Shane Carried
13. Approval of May and June financials- approve the July and August financials Moved: David Seconded: Janice Carried
14. New Business
j) 2017-2018 Budget- SCA is not guaranteed to get the HPCC grant in the 2018. Must apply for the 3 year period again. Budget will have to be re-done if the SCA does not receive this grant. Motion: To approve the 2017-2018 budget as presented with the appropriate changes
Moved: Janice Seconded: David Carried
k) Motion: To allocated $5000 in current year budget to reserve van fund Moved: Shane Seconded: Janice Carried
15. Old Business a) Committee updates
• Techincal- Blackstrap race complete. It was a successful race. The addition of splitting the short and long course seems to be successful. Commissaires report it is easier to time and the racers seem to like the change. Weather this year could impede Cyclocross season.
• HP- Planning camps for fall and winter. Need to start identifying talent for
2017 Canada Summer Games in Winnipeg. Next meeting tentatively set for September 29 at 7:00pm Meeting adjourned at 12:45pm
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Board of Director’s Meeting Minutes November 22, 2016 @ noon conference call
Attendance: Bob Cochran, chair Kris Abrahamson Shane
McNaughton Sarah Honeysett, staff Regrets: Janice Matus David Vaughn
16. Approval of agenda: accept the agenda Moved: Shane Seconded: Kris Carried
17. Review of Minutes from October 6, 2016: accept the October 6, 2016 minutes Moved: Kris Seconded: Shane Carried
18. Approval of September and October financials- approve the September and October financials Moved: Shane Seconded: Kris Carried
19. New Business
l) Timing system- 3 different timing systems were presented. It was left to Sarah and Janice to research systems more and to come to the board with a recommendation for which system to purchase at the next meeting.
m) 2017 membership rates- It was decided to keep all U17 rates as is. There will be an increase to the 17+ general non-racing licence. It will increase from $35 to $40. There will also be an increase in the 17+ provincial licence from $65 to $70.
Motion to approve the prices as laid out from the board Moved: Kris Seconded: Shane Carried
n) MJ Pavers has offered to hold the 2017 award banquet in conjunction with the Spring Classic in May. The board would like to see costs before committing to this decision.
o) Policy/Bylaw changes-
• Bylaw changes- The bylaws have been updated with positions to include BMX. There has been a Chief BMX Commissaire position being added to the Technical Committee and a BMX Elite Programs added to the HP Committee. This wording will have to be approved at the AGM in March. Motion to approve additional committee positions to include BMX Moved: Kris Seconded: Kris Carried
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• MAP Policies- MAP policies were looked at. Sarah to run some numbers and will get back to the board about how they work out.
• Concussion Guidelines and Social Media Policy- Board to look over policies
and they will be approved at next meeting
20. Old Business
a) Strategic Plan- Motion to approve strategic plan as presented Moved: Shane Seconded: Kris Carried
b) Coaching Contracts- Moved to in-camera session Meeting adjourned at 12:58 pm
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Board of Director’s Meeting Minutes December 16, 2016 @ noon conference call
Attendance: Bob Cochran, chair Kris Abrahamson Janice Matus Shane
MacNaughton David Vaughn Sarah Honeysett, staff 21. Approval of agenda: accept the agenda
Moved: Kris Seconded: Janice Carried
22. Review of Minutes from November 22, 2016 Moved: Kris Seconded: Janice Carried
23. New Business
Response to HP athletes from board
Hello HP Athletes,
Thank you for taking the time for your comments and expressing your concerns. The board would like to let everyone know that on top of the December track camp we are trying to plan a camp with Houshang at the track for the February break. We understand that there a couple of athletes that have expressed an interest in attending track nationals. Although, we currently do not have a track budget, the HP committee is looking to reallocate funds for nationals.
Moving forward we will be recruiting a provincial coach in the province. This coach will focus on growing the number of young athletes participating in competitive cycling, while increasing the number and participation level of regional coaches and continuing to drive excellence for the provincial team as well as mentoring the in province coaches.
SCA Board of Director’s
24. Old Business a) HP Update
Released news of not renewing Houshang’s contract to HP athletes and parents. Concern from athletes and parents have been expressed by email to the board. Board is providing a commitment to have 2 track camps this year. The position will be posted shortly. Sarah will circulate the old job posting to the board for review.
b) Social media policy- approve at next meeting c) Timing system update- Janice and Sarah has spoken to 2 separate companies. Mylaps is
more of professional software, but the chips are quite expensive. The CrossMgr software is more pieced together, but is more of an affordable system. Having to make a pros/cons list now to decide which way to go with.
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d) Gravel events- Trying to get more gravel events going. Don’t have to be SCA sanctioned events, they just follow the rules for insurance. Will post gravel events on the calendar and try to get more club-to-club coordination
SCA President’s Report, 2016 2016 has been a year of change and growth for the SCA. Membership has grown to 1311 members. A workshop attended by 33 members and staff was held in October to develop a new Strategic Plan to guide and grow the organization over the next 3 years. The BMX cyclists have joined the SCA bring a great deal of enthusiasm and energy. A big welcome to all BMX cyclists. For 2016 a new nomination practice has been introduced. This procedure encourages nominees for Board and Committee positions to file nomination papers at least one week before the AGM. This provides the opportunity for members to have knowledge of the nominees prior to the AGM. Nominations will still be accepted at the AGM. Congratulations to Shawna Ryan on her Olympic Performance. Check the High Performance Report on Page 35 for an update on the 2016 High Performance Team. Rather than my writing about each of the sectors I encourage you to read each Vice Presidents Report, the Executive Directors Report and of course the individual Club Reports. Bob Cochran Interm President.
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2016 Development Committee Report-
1) SCA online store was created to make selling clothing, or other merchandise, easier. The store also provides visibility to SCA products that are available for sale to the membership and to the general public. It is our hope that the store will be a new revenue source for the SCA and there are a variety of SCA branded products available, both performance cycling apparel and casual wear.
2) Updates to the SCA website to make the events calendar, including both provincial level and club level events more visible to the membership. It is our hope that clubs provide a full list of their events to the SCA with links to other web resources with descriptions (and entries if applicable) to make information easy to find.
3) Training courses were arranged for BMX officials
4) Coach training continues to be offered
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2016 HP Report- Vice President- David Vaughn In 2016 the SCA-High Performance Program demonstrated a commitment to success under challenging circumstances. The HP program demonstrated that our Junior (Under-19) and Espoir (Under-23) athletes continue to produce results at the national and international level. The HP committee is proud to report that three of our HP athletes were members of, or selected to, Professional Trade teams during 2016. Highlights for results included a Top 10 at the Road Nationals TT, a top 20 (23 of 57) at U23 Road Nationals, and a win at the BC track championships. HP athletes were also overall Provincial Criterium and TT champions. Other highlights included great road, track and mountain bike camps and races conducted across Canada and the U.S. where our athletes were able to compete with their peers at the highest levels. A more detailed compilation of the results of our HP athletes can be found in Table 1.
The HP program consisted of several camps and races that had levels of participation which varied from 1-2 athletes who were prospective HP athletes to the majority of the 2016 HP team. A summary of those camps and races follows:
• April 28,29 and May 1st: Race the Ridge (Maple Ridge, BC) o 3 participants
• July 22nd-July 30th: Canadian Road National championships (Ottawa, ON) o 4 participants
• July 27-August 7th: Rapha Northwest Junior Championship and Track/Road Camp (Olympia, WA and Victoria, BC)
o 10 participants • August 24-August 28th: Canada Summer Games Test Event (Winnipeg, MB)
o 5 participants • November 22nd: Canada Summer Games Preparation Camp
o 12 participants The 2016 season also presented some challenges. The Director of Road and Mountain Bike Programs were both new to their positions and had much to learn. This learning curve was compounded by the resignation of the VP of High Performance in early August and furthermore by the impending addition of BMX to the High Performance purview. Despite these challenges the HP program continued to provide excellent opportunities for its Athletes.
Looking forward to 2017, significant challenges will continue to exist as the contract for the provincial coach has ended and a new contract has yet to be awarded. In addition the HP committee will see changes as new members will be voted in during the Annual General Meeting. In addition the integration of BMX will become formal during the calendar year.
2017 Also represents significant opportunity to achieve nationally recognized results through the hard work, support, and drive for excellence of our Athletes, HP committee members, and dedicated volunteers. This year is the 50th anniversary of the Canada Summer Games, and the Venue is in Winnipeg, MB. This represents a great opportunity for our athletes to demonstrate their mettle on a national stage.
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Table 1: HP 2016 Season Results Highlights Summary
Name Year of birth (racing age in 2017) Primary Discipline 2016 Top Results
Lukas Conly 1997 (20) Road
Provincial Crit (overall), and TT (overall) champion, U23/mens Elite Nationals 19th in Crit, 42nd in TT & RR DNF
Juliette Wheeler 1997 (20) Road Season injury- only race Sask Cup cross #4 CAT3 Women first place
Miciah Besler 2000 (17) Road/Track
SASK u17 Road and TT champ. SASK Cup road gold. CAT4 Women cross champ. BoB Crit 1st. Rapha NW Stage Race GC 6/11, Hayman Classic(BC JRs) RR 2nd & GC 2nd, BC Track Championships U17 1st scratch race & points race, 2nd Individual Pursuit, Elimination and Omnium
2016 Technical Committee Report- The 2016 SCA Technical Committee consisted of Janice Matus (VP Technical, Chief Road Commissaire, Chief BMX Commissaire), Ron Cooley (Chief MTB Commissaire), Kim Adam (BMX), Graham Parsons and Scott Theede (SCA member at large and licensed racers). 2016 Race Calendar Thanks to race organizers from host clubs in Saskatoon, Esterhazy, Moose Jaw and Regina.
Sask Cup BMX
• Saskatchewan Cycling Association is excited to re-introduce BMX in 2016! • Globe BMX in Saskatoon and 13th Avenue BMX in Regina were the hosting clubs • There is word on the street that there may be 2 additional clubs opening soon in
Saskatchewan • A weekend of Sask Cup races and Provincials was hosted by Globe BMX • Athletes have already made the qualifiers to go to Worlds in 2017 in North Carolina, USA
between attending Sask Cup BMX and Alberta BMX races • SCA BMX Race Regulations have been developed
Sask Cup Mountain Bike Mountain Bike • 4 Sask Cup MTB races were hosted • MTB course markings reviewed after a couple unfortunate race disqualifications for
accidentally cutting the course. Pre-race course inspections will be mandatory again, and race organizers are urged to be more generous with tape at trail junctions, and rely less on pin flags and paint on the ground
• We will be returning to using 3 officials per MTB race, to make race days run as smoothly as possible, complete pre-race course inspections and to continue to build the experience of recently-qualified MTB Commissaires
• MTB race events to become more flexible in 2017. Race organizers have requested to run the youth modified race before the start of the main race. One race organizer is considering a Saturday race. The Technical Committee approved these these options as long as they are well advertised.
Sask Cup Road • It was a shorter season than normal as the Regina race was cancelled; with only 2 Sask
Cup races and a two weekends of Provincials • There was positive feedback for the downtown Crit at Sask Cup #2 Bikes on Broadway • 2016 Road season attendance was down • There were several HP athletes that tried their hand at Track this year with success
Sask Cup Cyclocross • 6 Sask Cup Cyclocross races were hosted in 2016
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• Great Cyclocross attendance in 2016; highest in years • The SCA Sask Cup Provincials were hosted by ORS in Regina and attendance reached 75
athletes • Summer Program Coordinator position covered the Sask Cup Cyclocross races as
Cyclocross is growing and the assistance produced faster results and Commissaires focusing on timing
• A new format for races was introduced that split the long course and short course into two separate races. Some slight adjustments may need to occur, but the new format received positive feedback by both athletes and Commissaires. This format will be continued for the 2017 season
Officiating SCA hosted Mountain Bike, Road and BMX Commissaire courses in 2016.
• 12 new BMX Commissaires were initiated this year at a course led by the Alberta BMX Association
• 4 new Road Commissaires • 5 new MTB Commissaires
Commissaire courses to run as need dictates for each discipline in an effort to build up the Commissaire pool and reduce travel expenses for race organizers. We are looking for Commissaires for the upcoming 2017 season. If you are interested, contact the SCA office. Online Provincial C Introductory Commissaire Training is also currently available for Road and MTB. Cost is $25. You must then contact the SCA office to arrange a time to complete a practical session at a race event under an experienced Commisssaire before considered certified. Planning for 2017 The Technical Committee met in December 2016 to prepare the 2017 race calendar and has planned for a balanced schedule across the summer months as feasible. Janice Matus Vice President Technical
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R & T Sector Report - Vice President R & T – Bob Cochran
The 2016 was another great cycling season.
The Committee: The 2015 R & T Committee consisted of Bob Cochran, Don Wilson, Robert Couperthwaite , Colette Forbes, and Don Cook. Staff Support for the Committee was provided by Sarah Honeysett.
Tours: “The Pump Jack - GASP 2016”, tour provided some amazing scenery, travelling to South eastern Saskatchewan, oil country. GASP took place from Saturday, July 16 to Saturday, July 23, 2015. This year The Tour was split into 2 groups of Cyclists in order to accommodate. It proved to be very successful with a 65 cyclists participating. The cyclists ranged in age from 20 to 75 and travelled from across Saskatchewan to join the GASP 2016. Out province guests were from Alberta and B.C. were welcomed.
The Tour was 7 days in duration and covered 560 kilometers. Each group started the Tour with breakfast at the Weyburn Legion. Both groups meet in Estevan for a celebration and great meal. The Tour continued on to Oungre and ended with a luncheon in Weyburn.
A shutter fly site has been established for participants to post photos. Others are welcome to view these photos. As well a video has been created and posted on YouTube – check “Great Annual Saskatchewan Pedal”
Education: • CAN-BIKE, which is a Cycling Canada Cyclisme program (formerly Canadian Cycling Association), is a series of courses on all aspects of cycling safely and enjoyably on the road. There has been resurgence in the program with the CCC hiring a part-time staff member to review and update the program.
• A CAN-BIKE course was provided to the people who will be delivering Safe Cycling training to school children in Saskatoon.
R & T Event Assistance Program: The goal of The R & T Event Assistance Program is to foster the development of province wide recreational cycling events by providing funding to clubs to assist with the financing of approved events. Forms can be found on line at: http://www.saskcycling.ca/clubpresidentspage.html
7 events were funded in 2016. These events included; Fall FatBike adventure, Global FatBike Day, SCC Around Lake Diefenbaker weekend, SCC Waskesiu weekend, Horizon Prairie Gran Fondo, and Swift Current CC Great Prairie Tour
Executive Director I would like to thank all the volunteers of this Association, without your hard work this Association would falter. I hope that everyone uses this AGM as an opportunity to bring forward new ideas that our Committees can review and implement. The Executive Director is the staff liaison on all committees (except the High Performance Committee) and a few highlights are listed but more details can be found in the Vice President’s reports. Technical Committee:
• I was fortunate to be able to attend races for Road, Mountain Bike, and Cyclocross. I would like to extend a big thank you to all of the volunteers who helped make our Sask Cup races a success.
• I would also like to acknowledge and thank our Officials; races would not happen without them. Thanks to Ron Cooley, Chief Mtb Official and Janice Matus, Chief Road Official for their dedication and time and for being and leading a great group of officials
• 2016 also saw the return of the BMX series on the Sask Cup Calendar. Development Committee:
• Thanks to Susan Clarke for taking time to facilitate the coaching courses. 3 coaching courses were held in the reporting period. We were also able to bring over a commissaire from Alberta BMX, Chris Buillivant, to train some Saskatchewan BMX commissaires for the first time.
High Performance (HP):
• 2016 saw one Saskatchewan licensed rider at the Para Olympic Games, congratulations to Shawna Ryan being chosen to Team Canada Para Team and making us proud!
• The 2016 HP Team had great success and were able to attend different competitions across the country
Recreation: • GASP (Great Annual Sask Pedal) was successful in 2016 with ?? cyclists. It has been so
popular as of late that we have had to split the tour into 2 sections to be able to accommodate all who wish to join.
• The R & T Event Assistance Program was a success with ? events that received funding. Finance
• The Audited Statements for the Year Ended December 31, 2016 are included in the AGM package and requires a motion to accept it. Although the Association lost money this year it is still in a healthy financial state thanks to our surplus.
• Sask Sport continues to be the SCA’s major sponsor by providing Annual Funding from the Trust. The Trust funds are derived from lotteries. The SCA is fortunate to receive this funding and thanks Sask Sport for their continued assistance and guidance.
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Staff: • We hired a new Program Coordinator for the 2016 Sask Cup Road and Mountain Bike
race to help with results from May 1 to August 31. We were very lucky to be able to hire David Stevenson, which was a great success to our program. He did a fantastic job with our Sask Cup races and updating our Facebook page. We are hopeful that David will join us again next year.
• With the financial assistance of a Grant from Sask Sport, the SCA was able continue having provincial coach, Houshang Amir. He was under contract with the SCA as a part time position until December 31, 2016.
Administration • A reminder to the club presidents, the SCA programs are listed on the SCA’s website
under the club president’s page http://saskcycling.ca/wp/club-presidents-info/. Additionally under the Benefits page is information on the SCA insurance program, as well as Cycling Canada has a webpage set up with the national program insurance info http://www.cyclinginsurance.ca/ . If there is an accident, please let your members know they can find out how to contact the insurance broker from that page, but they must do so within 30 days of the accident.
• The SCA has a facebook page; everyone is encouraged to “like” the SCA to receive updates. Facebook for both GASP and the SCA have taken the place of the Cycling Shorts e-mail for the most part.
• A special general meeting was held in May to discuss the strategic plan and to vote on Bylaw changes. Those bylaw changes were ultimately voted against by the membership at this meeting and our bylaws stayed the same.
• The SCA was able to put in a new strategic plan in place as of November, 2016. There was an open planning session for all SCA members for input into the strategic plan in September that was very well attended. Thank-you to everyone for your input into the strategic planning process. You can find the 2017- 2020 strategic plan on the club president’s page: http://saskcycling.ca/wp/wp-content/uploads/2014/11/SCA-Strategic-Plan-final-2016.pdf
Conclusion Overall, as I read the reports and reflect on the year, it has been a good year, largely because of the SCA’s great volunteer base. Thank you to anybody and everybody that volunteers. Your time and effort do not go unnoticed. Thank you to the Board of Directors and the Standing Committees for your support. Respectfully Submitted, Sarah Honeysett
Club Annual General Meeting Report Form/Questionnaire – 2017 BCW Cycling Club Inc. 1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. Our club was busy with a multitude of fun events including:
- putting a team into the speedskating Icescape Challenge - our 17 Weeks to Spring Indoor Winter Training program - Romie’s House of Pain outdoor spring training - weekly rides: Fast Old Guys & Gals Tues and Fri road rides during the summer, a
July/August Monday cyclocross training night and weekly Thurs night cyclocross sessions for all ages & abilities
- co-organizing the Blackstrap Biter MTB race - organizing two Sask Cup cyclocross races - organizing Cyclocross Craze for Saskatoon Super Week
2. What did your club do to recruit new members? Were your plans successful? Our club recruitment is usually a by-product of offering events and activities for riders of a variety of ages and abilities. Our 17 Weeks program and our Thurs fall cyclocross sessions are designed to lower barriers for new riders, with a heavy emphasis on building community, while still servicing folks looking to challenge their fitness. 3. Briefly describe your club's plans for next year. We are interested in maintaining some of the programs that we currently offer, while still allowing room for rides/programs that club members may wish to organize. 4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) We use almost all of the services, however, the newsletter (thank you), race calendar, racing cup series, coaching certificate, event insurance, official development, and internet home page are of greatest interest to our club. It isn’t mentioned in your list, but we really appreciated having access to the SCA High Performance and Regional coaches. It was a pleasure to have the regional coach come and run a
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clinic after one of our races in the hopes of inspiring new, younger riders, to get involved with the HP group. We also use the Officials organization of our races. Thank you to the Chief of Road and Chief of MTB for helping find commissaires for our races, and thanks to those who volunteer to be officials! This is an invaluable service that the SCA helps provide. We also really appreciated having a dedicated results person at the race. David (and many others who preceded him) have done a great job. We love how quickly results are posted! 5. Which SCA services and programs need improvement? We would like to see a few more improvements to the SCA website. The addition of a news section was really great. We would like to see more news appear in this section. As well, it will take a two-way conversation and communication, but I think more efforts need to be made both from clubs and our SCA staff to help promote the races that are part of the Sask Cup series. There were a few instances this year where it was difficult to find information on the races. Even though many of us use FB, I think the SCA website still needs to be the central location for our Sask Cup provincial race information. Unfortunately, Sarah can’t always find and post this information unless we specifically send it to her. We would also like to see a small improvement to the CCN registration. Please add a button asking people to identify “what club would you like your Sask Cup points to go to?”. Thank you for resurrecting the newsletter. This is a great way for us to reach all members! If it’s financially feasible, RCC’s 2015 suggestion to increase the ambulance rebate would be a nice consideration. 6. What would you like to see the SCA do in the future? While this is often overlooked in many sports, we would like to ask club contacts and board members to please take time to thank Sarah for the work that she does maintaining our office operations. It is not easy to find and retain a staff member, and it is a lonely, job that is sporadically peppered with complaints from members (rather than kudos). We would welcome some assistance in the marketing department. Perhaps the SCA could consider an ad in the Leisure Guide of several cities, just even letting the general public know that cycling exists with a link to the club page. Just a thought. 7. Additional comments?
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13th Ave BMX- Annual General Meeting Report Form/Questionnaire - 2017 1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. Our season started May 30 2016 and we held our last race Sept 5 2016. New for 2016 is that we installed our start gate, changed the access to the top of the start hill, and reworked some of the jumps. Some members from Globe BMX came to race with us and it was a very good time. It gave some of our riders different competition and it was good racing. 2. What did your club do to recruit new members? Were your plans successful? Word of mouth and advertising at the track seems to be the best result so far. We did advertise in the Summer Planner but did not receive any inquiries from the advertising. 3. Briefly describe your club's plans for next year. Our focus for 2017 is growing the club and marketing to capture more preteens and teenagers. We will be advertising in the Summer Leisure Guide, as well as some trade shows, high school’s, and creating an Instagram account which will be updated a couple times a week or more. 4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) CMAP and Insurance. 5. Which SCA services and programs need improvement? SCA is making a very strong effort to provide more support for BMX. We are happy with the focus and support! 6. What would you like to see the SCA do in the future? Nothing to Comment.
7. Additional comments? Nothing to Comment.
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Cycledelia Annual General Meeting Report Form/Questionnaire - 2017 1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. -Saturday morning rides – length and intensity depends on attendees, and more than one group can be formed. -Tuesday Nighter races -Provincial Road Races and 40 km Time Trail -Thursday night crit series in August -Weekly Thursday night cyclocross workouts in September - May long weekend Bikes on Broadway -Cyclo-cross race in October 2. What did your club do to recruit new members? Were your plans successful? -Having the rides and events we host. -I haven’t monitored membership by numbers, but we seem to be attracting new faces out at our events. 3. Briefly describe your club's plans for next year. -mainly the same plans as last year, we will continue to host races and events, but this year, instead of the weekend provincial races, we will try to have a weekly race series. Bob Hawboldt is heading that. 4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) -Event insurance -race calendar -racing cup series 5. Which SCA services and programs need improvement? 6. What would you like to see the SCA do in the future? 7. Additional comments?
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East Qu’Appelle Cartel Tom Landine
Club Annual General Meeting Report Form/Questionnaire - 2017 1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. We hosted a start of the season ride with breakfast afterwards. Weekly rides for local riders were on an availability basis, nothing too formal. We also hosted a Sask Cup MTB race as per usual. The timing of that event was not the best, so the numbers were down from the usual. 2. What did your club do to recruit new members? Were your plans successful? We tried to host a introduction to riding event but we failed a bit on promotion of this, so it was not successful.
3. Briefly describe your club's plans for next year. We have high hopes of completing our new trail build in the Esterhazy Regional Park. If we complete it, we may host our race there. We are hosting Provincials MTB this year and may try to include a gravel road race on the same weekend. This would make for two bike events for one road trip for our out of town guests. We will see how it all unfolds. Spontaneous group rides for locals will continue and an effort to identify and recruit young riders will be made. We have had some inquiries.
4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) To our club, some of the most valuable services would be Event insurance, Race Calendar, CMAP, Racing cup series, Home Page, Data base management. 5. Which SCA services and programs need improvement? I am not qualified to answer that, what I think we do need is more members and more people stepping up to help with the programs we do have.
6. What would you like to see the SCA do in the future? I think the SCA should seriously consider the popularity of gravel road racing and fat tire biking. Offering sanctioned events in these discipline might be an avenue to growth, and would provide enjoyment to many, while extending the competitive cycling season. 7. Additional comments
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Horizon 100 - Club Annual General Meeting Report- 2017 1. Briefly describe any activities/events the club conducted last year. Include weekly activities
as well a s special events. Saturday winter rides (2 to 3 hrs), Monday Lite rides (1.5 hrs), Wed 50 km rides, Thur Lite rides (1.5 hrs), Thursday Night Training intervalrides, Thurs Night Horizon Youth Program ride, Saturday 50/100/150 km rides. Mountain Experience Ride (June), Midnight Howler Ride (longest day of the year), Prairie Gran Fondo (July), Biggar & Back Brevet 200km (July), Harvest Century Ride 100/160 km (Sept), Founders Ride - Waskesiu 120 km (Sept)
2. What did your club do to recruit new members? Were your plans successful? Bike shop advertising, Horizon 100 website, Horizon 100 Facebook page, Horizon Youth Program to introduce 10 to 14 year olds to road cycling. Advertising and social media accounts were successful. HYP program was full (numbers not available) 3. Briefly describe your club's plans for next year. Continue with all of our rides and expand the Youth program to 50 participants for 2017. 4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) Newsletter, Pedal Mag, Event Insurance, Coaching, Discount Card, 5. Which SCA services and programs need improvement? We would like the SCA to provide more advocacy on behalf of cycling in the province of Saskatchewan. 6. What would you like to see the SCA do in the future? Continue to support the sport of Cycling in the province of Saskatchewan and provide more advocacy on behalf of cycling in the province of Saskatchewan. Lobby for increased support for cycling as a basis for a healthy activity to combat the growing obesity epidemic in this province through improved infrastructure. 7. Additional comments? None
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Globe BMX -
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Club Annual General Meeting Report - Form/Questionnaire – 2017 Moose Jaw Pavers Road and Mountain Bike Club 1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. The 2016 cycling year was kicked off with a club ride at Buffalo Pound Provincial Park. Both road and mtbers meet at the Park and the members from each sector participated in a group ride. After the ride we all enjoyed a pizza lunch. For the road sector we had monday/wednesday/saturday/sunday group rides along with the Tour du’ Moose Jaw. The tour was reorganized so that each stage contained a long and short ride option. In september we also had a club century ride and members had the option of 100 km or 100 miles. For the mtb sector we hosted a trail maintenance day at Buffalo Pound Provincial park. Club members were joined by about 20 student pilots from 15 Wing Flight Training Center and the day was spent working on the trails. We also held a fall enduro for our members in October and contributed many hours to hand cutting the vegetation at Buffalo Pound so that everyone could have a great trail experience. 2. What did your club do to recruit new members? Were your plans successful? 3. Briefly describe your club's plans for next year. New for 2017 we are implementing some volunteer appreciation awards. Members who give their time to the club will receive entries for a grand prize to be drawn at the AGM. The prize is a bike. As well we are providing honorariums to members who take on larger roles such as race directors. 4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) 5. Which SCA services and programs need improvement? 6. What would you like to see the SCA do in the future? 7. Additional comments?
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Northern Bush Rastas (NBR) Club Annual General Meeting Report Form/Questionnaire - 2017 1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. Welcome BBQ - May 24, 2016 Monday Night Women’s Ride - May to June 2016 Wednesday Night DIRT Kids Series - May to June, 2016 Tuesday Night Group Rides - May to August, 2016 Wednesday Night Training Session - May to August, 2016 Blackstrap Biter Race – June 26, 2015 Trail Maintenance Nights - Summer 2016 2. What did your club do to recruit new members? Were your plans successful? Our club advertised our programs in the Saskatoon Leisure Guide, which is successful in reaching a large general audience. We also keep an updated facebook page in the summer months to try and attract new members. The Facebook pages seem to be a good way to keep attracting new members. 3. Briefly describe your club's plans for next year. The 2017 plan is to continue to improve our standard core activities (Women’s Ride, Dirt Series, Tuesday Night Rides and Wednesday Night Rides). Trail maintenance continues to be a priority, and we have a successful team that keeps the trails in great condition. Along with other MTB clubs in the area we have opened communication with the Meewasin for trail stewardship in the urban setting, and have partnered with Blackstrap Provincial Park for trail activities there as well. 4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) Newsletter, event insurance, race calendar, coaching certificate, CMAP, Official Development, training camps, discount card, racing cup series, data base management 5. Which SCA services and programs need improvement? I think we need to attract more youth to the race series since these programs have had continued low attendance. 6. What would you like to see the SCA do in the future? 7. Additional comments?
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Prairie Randonneurs- Club Annual General Meeting Report Form- 2017 1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events.
• Full Brevet Super Series (200km, 300km, 400km & 600km) were ridden in both Regina and Saskatoon.
• had 22 members compete in 14 brevets (rides) varying in distance from 200km to 600km. This resulted in 51 rides covering 13,700 km of officially completed brevets.
• 5 new cyclists Alex Hakunawaol, Erin Thompson, Oksan Yatsina, Kent Poiton and Meaghan Hackinen complete their first 200km brevet.
• 3 members Marj Oneschuk, Robert Couperthwaite, and Meaghan Hackinen successfully completed the Super Series in 2016.
2. What did your club do to recruit new members? Were your plans successful?
• A 200km Brevet was scheduled in Regina every month from May to September to encourage new riders.
• A 200km Brevet was scheduled in July in conjunction with the Saskatoon Horizon 100. 3. Briefly describe your club's plans for next year.
• Full Brevet Super Series (200km, 300km, 400km, and 600km) are scheduled for Saskatoon and Regina.
• A 200km Brevet is scheduled in July in conjunction with the Saskatoon Horizon 100. • A few members are planning to qualify and compete in the Granit Anvil 1200km in August
2017. • Populaire rides of 50km, 100km, and 150km are scheduled for Regina in April 2017.
4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management)
5. Which SCA services and programs need improvement? • No suggestion.
6. What would you like to see the SCA do in the future? • No suggestion.
7. Additional comments? • No comments.
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Spoke n’Hot cycling Club Annual General Meeting Report Form/Questionnaire - 2017
1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. Weekly organized and supported ride from May to August. Two tech nights at Dutch cycle, teaching tire repair and basic bike maintenance. Weekend rides, unsupported.
Competed at the Moose Jaw race with five riders.
It was the inaugural year for the Spoke n’Hot Gran Fondo. Held in Ft Qu’Appelle on Aug 7th the event was sold out at 200 riders.
2. What did your club do to recruit new members? Were your plans successful? We have a fairly active Facebook page and active mailing list. This seems to be enough to bring in the maximum amount of riders that we can currently handle, about 120.
3. Briefly describe your club's plans for next year. More of the same really. The plan is to continue riding on Monday, we may look at adding another ride to cope with demand. The Spoke Gran Fondo will continue with a plan to increase participation to 250 riders.
4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management)
Event Insurance, Coaching certification. Plus the general advice I receive from Sarah. 5. Which SCA services and programs need improvement? Not sure? I seem to get all that I need from the office. 6. What would you like to see the SCA do in the future? Again, I’m not too sure. Our Club is successful and the SCA office has always been very helpful. I do not know enough to know what you can do for us? 7. Additional comments? Not at this time. Mark Gibson. General Manager, Spoke n’Hot cycling.
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Spokesmen Masters Cycling Club Annual General Meeting Report Form/Questionnaire - 2017
1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. Weekly organized and supported Group ride from May to August. Two tech nights at Dutch Cycle and one Skills and Drills night at the U of R. Supported the Spoke n’Hot Gran Fondo. Competed at the Moose Jaw Spring Classic ( two riders). 2. What did your club do to recruit new members? Were your plans successful? We have an active website and mailing list. Membership increased significantly in 2016 to 50 Club members. This was a 50% growth over 2015. New members have been recruited through word of mouth and a fairly active social media platform. 3. Briefly describe your club's plans for next year. More of the same. A little more emphasis on the benefits of competition. Quite a few of our riders are capable of racing Cat 5 competitively. 4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) Event Insurance, Coach Certification. 5. Which SCA services and programs need improvement? None that come to mind. 6. What would you like to see the SCA do in the future? We always receive excellent support from Sarah so not sure what to say here? 7. Additional comments? Not at this time. Mark Gibson, Founder/GM Spokesmen Masters Cycling.
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Saskatoon Cycling Club Annual General Meeting Report Form/Questionnaire - 2017
1. Briefly describe any activities/events the club conducted last year. Include weekly activities
as well as special events.
There were 40 club members in 2016. (Club membership is $10 for adults, free under 17) 1. 31 members attended at least one club event
2. 21 members attended multiple events
Activities Season Starter Social Sunday, May
Everyday cycling – Helping occasional cyclists become everyday cyclists Every Wednesday evening in May and June Well attended and lots of good rides – usually about 8 riders
Get Ready for GASP Sunday — 30K – Beaver Creek
Urban Brevet 14 riders from 4 clubs searching for “familiar places” in downtown Saskatoon followed by social & meal at Fionne MacCool’s Pub
Club BBQ – Second Wednesday in July at BBQ pits in Meewasin Park
-- Well attended on a beautiful evening
Weekend Tours Lake Diefenbaker did not run due to light numbers of participants. Waskesiu Weekend – 13 attended with 11 riders
** Saskatchewan Cycling Association ** July 16th to 24th — GASP Great Annual Saskatchewan Pedal 5 club members participated
2. What did your club do to recruit new members? Were your plans successful?
Email updates directly to club members Newsletter – periodically to a list of current and past club members and
self-subscribers 110 subscribers Facebook – mostly list our events
130 page likes – hundreds of people look at posts
Our core programs (Everyday Cycling, Get Ready for GASP and Weekend Tours) directly address our club mission – to help occasional cyclists become everyday cyclists and to help our members become confident cycle tourists. We attract new members to the club based on these programs who become part of the SCC club family.
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OffRoad Syndicate Club Annual General Meeting Report Form/Questionnaire - 2017
1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events.
- Our Wednesday night race series continued and as in past years, we gave away a CX bike as a prize at the end of the season. Participation was strong at most of the Wednesday night races, even during the busier holiday months of July and August.
- Dirt Kids had around 40 members in 2016, with one lucky kid going home with a new mountain bike at the end. We have a couple younger riders who are really proving themselves to be phenomenal racers, and we hope to be able to develop this talent. It’s also really great to get those kids who aren’t interested in racing out there riding.
- The club offered ladies learn to ride lessons over a two-month period (May-June). It was expected that eight-to-ten women would sign up, but there were around 25. This presented a challenge in terms of varying ability levels and what the women wanted out of the lessons. The women were outfitted with the skills needed to participate in a mountain bike race, and it was great having increased female participation at a few Wednesday races. Two of these women also raced in the Sask Cup at Wascana Trails.
- The Wascana Trails Sask Cup was held May 29th. The weather continues to be a challenge with hosting a race at this site, especially with respect to online registration for out-of-town participants, but things worked out and the race went ahead.
- On the CX side of things, ORS worked with Regina Cycle Club (RCC) to develop a Regina Cup CX series, including Monday night skills sessions, Wednesday night races, and three Saturday Regina Cup races. The Wednesday night races were a huge draw for both existing and new riders; the Saturday races had all the bells and whistles, but were less well attended. The club also hosted Sask Cup Cyclocross Provincials in partnership with RCC. It was well-attended and included a fat bike giveaway. CX continues to be the largest growing cycling division in Regina.
2. What did your club do to recruit new members? Were your plans successful?
- Dirt Kids continued to bring in new members. One of the big successes was that around ten of these kids did the Wascana Trails Sask Cup race.
- While the mountain bike lessons offered for women increased membership, it did not translate into increased female ridership in the club overall. I.e. there was little uptake of the traditional club events (Wednesday night races and Sask Cups) by these riders.
3. Briefly describe your club's plans for next year.
- Fairly similar to what the club has done in past years, especially as it relates to a focus on the development of youth from rider to racer. Women’s lessons are again planned for 2017, potentially as two full-day sessions held on concurrent weekends.
- Would like to offer some fat biking events, perhaps club rides or a race series (if winter ever happens again). However, the club will need to do some up-front work related to where these could be held, grooming equipment, etc.
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4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) Racing cup series Event insurance Race calendar 5. Which SCA services and programs need improvement?
- More youth participation at races and the development of youth racers. 6. What would you like to see the SCA do in the future? 7. Additional comments?
- The SCA and members of the various clubs have made great contributions to cycling in Saskatchewan, and I’m looking forward to more of the same in 2017!
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Regina Cycle Club Club Annual General Meeting Report Form/Questionnaire – 2017 1. Briefly describe any activities/events the club conducted last year. Include weekly activities as well as special events. Tuesday Night Races, Gravel Races, Organized Tour de Praire (which unfortunately was cancelled due to lack of registrations), Cylocross Local Races (2 days/week + a separate Saturday series, one of which included a post-race social), Cyclocross Provincials, Open house for beginning of season, AGM, 3 post Tuesday Night Race Socials. 2. What did your club do to recruit new members? Were your plans successful? Members of the executive and the club approached the bike shops and had them direct new riders to our website. We also had volunteers with Spoke n Hot women's club to attract potential women riders, as well as with the Spokesmen. I arranged a Wednesday night road ride for members of my office and anyone else who wanted to attend. Five people from this group ended up joining RCC and racing. Our Facebook page is open to anyone interested in cycling. We did media promotion, press release for our races, sent in results to Local Scene in the Leader Post. In conjuction with Regina Multisport Club we organized Fat Bikes for this winter, which unfortunately were cancelled due to a lack of snow. 3. Briefly describe your club's plans for next year. We will continue will the activities in #1 and will host the Provincial Road Races. We intend to vary the course and format for our Tuesday night races to include gravel races, criteriums, and heat sprints. We intend to hold some of these events in Wascana Centre and/or downtown Regina to generate publicity and interest in the club and sport. We will have a more formalized schedule of longer Saturday training rides, instead of simply hoping these will happen at the initiative of individual members. We also hope to develop Fat Bike racing, we are currently working with RMC on that. We are also working with Wascana Centre Authority to formalize the usage of the Park for races. We also hope to build our membership and general interest in racing via more focused presentations to Spoke’N Hot, the Spokesmen, Regina Multisport Club, and The Wheelhouse spin class gym. 4. Which SCA services and programs does your club find most valuable? (Programs: Newsletter, Pedal Magazine, Event Insurance, Race Calendar, Touring Brochures, GASP, Coaching Certificate, Can-Bike Certification, CMAP, Official Development, Safe Cycling Education, WiseRider Program, Training Camps, Out-of Province Race Program, Discount Card, Racing Cup Series, Athlete Assistance, Home Page on the Internet, Data base management) Event Insurance, Race Calendar, Race Results, Help with organize races, Commissaires were a huge help with the races we organized. We hope to find some people in Regina who are prepared to serve as Commissaires. If we find people who are willing, we will rely on SCA to provide the necessary training.
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5. Which SCA services and programs need improvement? Overall cycling promotion, more coaching and officials courses, need for cyclist advocate. A Provincial Coach who can provide some high-level advice to any SCA member looking to develop a season’s racing plan would be appreciated. Training for aspiring coaches would be helpful as well. 6. What would you like to see the SCA do in the future? We would like to see the SCA head a plan for promoting cycling, whether it is for finding new venues, sponsorships, general awareness/safety, road maintenance. Clubs are not heard when it comes to issues with the Government, as in road maintenance, developing trails for cycling, safe cycling. 7. Additional comments? We value the support and advocacy offered by SCA and look forward to building upon the excellent working relationship we enjoy.
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