Welcome to the Pack

The Onboarding Center

Who: The Onboarding Center Staff Manager-Amy Grubbs

What: New Hire Services

Where: Joyner Visitor Center1210 Varsity DriveRaleigh, NC 27695

When: Monday-Friday, 7:30 am – 5:00 pm

How : Email: onboardingcenter@ncsu.eduPhone: (919) 513-1278

Fax: (919) 515-1693

Website: http://onboarding.ncsu.edu/

We are here to SERVE You!

NC State at a Glance

* Founded in 1887

* Land Grant Institution

* Largest four-year institution in NC

* 5th best value among public U.S. universities (2013-U.S. News & World Report)

* NCAA Division I university

* Atlantic Coast Conference

* 23 sports represented

10 Colleges

CALS, Design, Education, Engineering, Natural Resources, CHASS, Sciences, Textiles,

Management, Vet Medicine

* 195,000 living alumni

* 9,000 employees

* 34,000 students (100 NC counties, 50 states, 119 countries)

Thomas RossPresidentThe University of North Carolina

Appalachian State UniversityEast Carolina UniversityElizabeth City State UniversityFayetteville State UniversityNC A&T State UniversityNorth Carolina Central UniversityNC State UniversityUNC AshevilleUNC Chapel HillUNC CharlotteUNC GreensboroUNC PembrokeUNC WilmingtonUNC School of the ArtsWestern Carolina UniversityWinston-Salem State UniversityNC School of Science and Mathematics

Dr. Randy WoodsonChancellor

NC State University

EPA or SPA Employee?• SPA employees are Subject to the State

Personnel Act (NC General Statute 126)• Policies and guidelines established through

the Office of State Human Resources

• EPA employees are Exempt from the State Personnel Act (NC General Statute 126)

• Policies and guidelines established through UNC General Administration

• EPA Non-Faculty; Faculty; Senior Academic Administrative Office (Tier I or II)

GET Started on Campus• Get your packet--review information in New Employee Guide• Get your parking permit • Get dressed in red--Spirit Citation in packet ($5 coupon)• Get picture taken for campus ID card: Wolfpack One Card.

You may request debit card and bank services• Get registered for NEO200-Benefits Orientation (or complete

online)• Get the paper--Sign up for “The Bulletin” which is the

campus news source and sign up for other relevant department listservs.

Go to http://bulletin.ncsu.edu and sign up at the bottom of the page.

Get Paid!Online Payroll Checklist

____ Set Up Direct Deposit____ Review Pay Schedule____ Complete Tax Withholding (W-4/NC-4)____ Consent for W-2 Year End Tax Statement

http://go.ncsu.edu/payrollneo

Brochure with details in packet

Get the Goods!Howling Cow (Ice cream, milk, egg nog)

Port City Java locations

Dining locations

Food Trucks

Moving With The Pack

Discounted season football tickets with free parking and discounted season

basketball tickets

Get the Goods!University closed for a week in December

Gym and University Recreation

Child care resources (Wolfpups)

Local discounts (Wolfperks)

Registering personal devices

Discount computer software

University Temporary Service

State Employees Credit Union

Sign of the wolf

Get Involved!Faculty Senate

www.ncsu.edu/faculty_senate

Mission: The North Carolina State University Faculty Senate is the sole, all-campus, faculty-elected, representative, and deliberative policy proposing body of the University. As such, the Faculty Senate assumes an active role in the University governance system through its responses to committee reports and its policy resolutions which are presented to the University administration for acceptance and implementation.

Staff Senate

http://staffsenate.ncsu.eduMission*: The Senate is an advisory body to the University Chancellor. In fulfilling this role, the Senate shall:

• Provide feedback and consultation regarding interest/concerns

• Make recommendations on policies and regulations

• Assist in the communication of issues and institutional activities & promote/facilitate staff participation

• Serve as the primary liaison between staff members and the Chancellor, the University Council, the Board of Trustees, the Chancellor’s Liaison Committee, the Faculty Senate, the Student Senate, and the UNC Staff Assembly;

• Represent all SPA and EPA professional and support staff

*this is an excerpt, full mission on Staff Senate webpage

KRISPY KREME CHALLENGE

2.5 miles, 12 doughnuts, 2.5 miles

www.krispykremechallenge.com

Proceeds NC Children’s Hospital

Carly Swanson, 1st place woman in 2012 (36:14)

Plunge: Jump into Lake Raleigh on Centennial Campus in February. Create your own team of friends, family, and co-workers or join an already established team.

Volunteer: Volunteer your time to help set up for the event, work registration tables, or distribute coffee and chili at the event.

Donate: Not a runner or a jumper? You can contribute to a participant.

5K Torch Run:Get warmed up for the plunge!

http://www.ncstatepolarplunge.com/

Don’t get a Ticket!• All parking on campus is by permit only – faculty/staff must

display the appropriate permit

• Wolf Trails-Alternative transporation options• GoPass-$25 annually for CAT & TTA buses• Carpooling benefits• WolfWheels-Can rent bikes by the day, week, semester

• Wolfline Transit• No charge to faculty/staff• Join Wolfline listserv • Runs every 10-20 minutes, depending on route• WereWolf evening runs every 30-35 minutes• Fully accessible to persons with disabilities.

• Tuition Waiver (2 courses per academic year tuition-free)

• Classes at NCSU & other UNC schools• Distance Education (DELTA)• NC State Computer Training Unit• Training & Organizational Development• Faculty Center for Teaching & Learning • NC State Libraries (and all UNC System)

Get Smart!

Get Help!Faculty and Staff Assistance Program (FASAP)

Personal issues, planning for life events or simply managing daily life can affect your work, health and family. The NC State University FASAP Program:

• Provides support, resources and information for personal and work-life issues.

• Is university-sponsored, confidential and provided at no charge to you and your dependents.

• Can help you and your family deal with everyday challenges.

• Please refer to your New Employee Orientation Guide on page 10 for more information.

Get Connected• University Page: NC State University

• Athletics: NC State Athletics, Pack Pride

• Dining: ncstateuniversitydining

• Bookstore: NCSUbookstore

• Library: ncsulibraries

• University Page: @NCState

• Athletics: @PackAthletics, @packpride

• Dining: @ncstatedining

• Bookstore: @NCSUbookstore

• Library: @ncsulibraries

• NCSU Wolfline: TransLoc: Transit Visualization

• Location enabled photographic guide to the history of NC State: Wolf Walk

Diversity at NC State…

A Responsibility to the Pack

• July 1, 2011• Vice Provost for Institutional Equity & Diversity,

Joanne Woodard• Equal Opportunity & Equity• Faculty/Staff Diversity; • Student Diversity (including MSA); • Campus Community Centers (AACC, Women’s

Center, GLBT Center)

Diversity @ New Employee Orientation

• University’s commitment to achieve an inclusive and diverse working and learning community

• Encourage employee participation and contribution to promoting diversity

Diversity is…

• “An inclusive community of people with varied human characteristics, ideas, and world views and whose interactions both benefit and challenge each other to grow while making the community better.”

-NC State University Definition of Diversity

Who is Diverse?

• Visible diversity• Invisible diversity• Ups-Downs

Diversity @ NC State

• Land-grant mission – to serve the people of NC and promote the economic, social, and political welfare of the State.

• Shared university goal

• 2003 US Supreme Court ruling in Michigan

Found “a compelling interest in obtaining the educational benefits that flow from a diverse student body.” Diversity is good for everyone.

Measurable Cognitive BenefitsDocumented success for student and professional growth and productivity:

• Increased cognitive complexity (Antonio et al., 2004)

• Enhanced perspective taking (Gurin, 2002)

• Better problem-solving (Chang, 2002)

• Improved decision making (Dey, Hurtado, & Gurin, 2002)

Contributions to Cultural Competency

• Increased self-awareness

• More positive attitude/orientation towards others who are different

• Increased knowledge/understanding of others who are different

• Enhanced cross-cultural skills

Competitive Advantage in the Workplace

• People Skills

• Teamwork/Team Building

• Heightened creativity

• Expanded Comfort Zone

The NC State PopulationFall 2012

Students (34,340)

Staff (6,088)

Faculty (2,066)

Post Doc (312)

International 9% 2% 4% 46%

Hispanic 4% 4% 3% 3%

American Indian

0.4% 0.4% 0.2% 0

Asian 5% 3% 8% 5%

Black 7% 16% 4% 1%

White 70% 73% 79% 37%

Men/Women 56%/44% 44% / 56% 66% / 34% 61% / 39%

The NC State Population2008 Staff Well-Being Survey

2010 Student Climate Survey

• Disability: • 2% of staff (4% don’t know if ADA-qualified); • 11% of students (5% prefer not to answer)

• ESL: 7% of staff; 6% of students• GLBT: 3% of staff; 6% of students (2%

prefer not to answer)• Religion (undergraduate, graduate)

• Christianity: 56%, 39%• Secular: 16%, 23%• Other (e.g. Islam, Hinduism): 5%, 25%

How You Affect the Pack

• You contribute to your work environment• You can seek out opportunities to engage in

and learn about other cultures and other ways to think about and/or process information

• You can increase your own self awareness• You can encourage others to seek diverse

points of view• You can identify and eliminate discriminating

and harassing behaviors.

OIED Video

• OIED: Past, Present and Future

Subscribe to the Diversity Digest!

http://oied.ncsu.edu/oied/subscribe_diversity_digest.php

Important Legal Topics for New Employees

Presented by:NCSU Office of General Counsel

(NC State President Alexander Q. Holladay – c.1910)

Overview

• Public Records• Contracting Authority• COI/COC/Secondary Emp. • Negligence Liability• Alcohol and Drug-Free Workplace• Whistleblower Protection• Required Reporting (property damage, misconduct, etc)

Public Records• …“[M]ade or received pursuant to law or ordinance in connection with the transaction of public business by any agency of North Carolina government or its subdivisions.”

• They exist "regardless of physical form or characteristics.“

Public Records

Legislative Policy

• …”[T]he property of the people.”

• “…[O]btain copies of their public records and public information free or at minimal cost….”

• “…[S]hall permit any record.. to be inspected and examined at reasonable times and under reasonable supervision….”

(President W.C. Riddick, The Agromeck– 1920)

Public Records

• “No public official may destroy…any public record…without the consent of the Department of Cultural Resources.”

• Records must be preserved and protected

Public Records

What does this mean to you, new employee?• No confidentiality*• No expectation of privacy• Must preserve documents• Consider appropriate email use

*Some exceptions apply – Contact General Counsel’s office for details

Contracting Authority

• What is a contract?• Authority to sign?• Consequences?

Contracting Authority

*Excerpt from Reg 01.20.02

COI/COC/Secondary Employment

COI/COC/Secondary Employment

• What are Conflicts of Interest (COI) and Conflicts of Commitment?• Am I required to report secondary employment?• Why I should be concerned?

COI/COC/Secondary Employment

• Conflicts of Interest: Financial or other considerations that may compromise (or have the appearance of compromising) one’s objectivity or independent professional judgment

• Conflicts of Commitment: When pursuit of outside activities interferes with university work obligations

COI/COC/Secondary Employment

• COI/COC – EPA • Secondary Emp. – SPA• Both require informing NC State management

COI/COC/Secondary Employment

• Why should I be concerned?• Loss of federal funding• Employee discipline• Possible criminal penalties• Purchase contract cancellation

Negligence Liability

• Sovereign Immunity

• Waived by Tort Claims Act

• Liability for employee negligence

• NC State and employee can be sued

• Only one recovery

(“The King”)

Negligence Liability

• NC State’s liability limits = $1M• Employee’s liability limits = ?• Defense of State Employees Act (DSEA) – “Course and scope of employment”• Insurance

(Car Crash at Free Expression Tunnel – 1972)

Alcohol and Drug-Free Workplace

• NC State = Alcohol and Drug-free workplace

• Employees may not report to work under influence of drugs/alcohol

• Sale/service of alcohol at NC State-sponsored events strictly regulated

• Substance abuse programs available

(Chancellor’s Alcohol and Drug Memo – 9/21/12)

Whistleblower Protection

• Employees encouraged to report observed, suspected or apparent employee misconduct

• “Whistleblower” protected from retaliation (e.g. privacy, reputation, safety)

• False Claims Act = rewards

• Research Misconduct

For Additional Information:• Contact the Office of General Counsel

- 304 Holladay Hall, Campus Box 7008- (919) 515-3071

Conclusion

INFORMATION TECHNOLOGY

GETTING HELP

LOCAL IT SUPPORT

COLLEGE DEPARTMENT

515-HELP (515-4357)Help@ncsu.edu

Walk-in Center, West Dunn Buildinghttp://help.ncsu.edu

UNITY IDYour Primary User ID (Other user IDs should match but the passwords may not)

• MyPack Portal• Class registration• Online voicemail• Email• Wireless internet

• Other IT accounts in useo College specifico Department specifico Application specific

• Talk with your department’s IT support to find out what you need.

OTHER ACCOUNTS

• Password change required at least once a year http://www.ncsu.edu/password

• User Identification and Authentication (UIA) system is used when resetting Administrative and Unity passwords http://www.ncsu.edu/uia/

PASSWORD

mypack.ncsu.edu

One-stop source for campus services, benefits information, and other resources.

MYPACK PORTAL

mypack.ncsu.edu• Information Security

Acknowledgement Form• Pop-up window displays upon

login to the MyPack Portal• Required for access to

University data

MYPACK PORTAL

• Email & Calendar Services• Primary form of university communication• 25 GB email quota• Includes: Drive, Docs, Sites, Chat, Google consumer apps• Training available

GOOGLE APPS google.ncsu.edu

• Beware of Phishing attacks• Don’t open attachments that seem “strange” or

unexpected• Don’t open attachments from unknown sources• Use common sense

EMAIL SECURITY

• Install Anti-virus software• Anti-virus, anti-spam mail filtering service

• (Postini Message Center & Google Spam folder)

• Apply software updates and patches• Be careful of downloads, Spyware, & Adware• Beware of ID Theft• Never give out your Unity password

IT SECURITY

• Protect hardware (workstations, laptops, etc.)

• Backup critical data• Secure media (disks, tapes, etc.)

• Store sensitive data in a secure location (servers)

• Make use of screensaver passwords

PHYSICAL SECURITY

• Are even more easily lost than laptops• Often contain sensitive data• May have been used to access secure websites• Need to be password locked

MOBILE DEVICES

• Web sites leave a trail (history and cookies)• Ensure that applications are completely closed• Remove data before disposing of hardwarehttp://oit

.ncsu.edu/data-removal/

RESIDUAL DATA

• Campus Policies are on PRR site• Use of IT systems are subject to Computer Use

Policy and associated university, federal, and state rules and regulations

• Appropriate use of computer resources• Peer-to-peer and DMCA• FERPA, HIPAA, GLBA• Central Email Archiving & Retention Services• Other data such as personnel records & SSN are

protected• NC State generates a unique Unity ID for all faculty, staff,

and students

REGULATIONS

• Primarily Convenience Networko Not secureo Not yet campus-wideo Guest Access (ncsu-guest)

• Ensure that equipment doesn't cause problemso Access Points & Wireless

Network Equipmento Cordless phones, surveillance

cameras - anything in the 2.4 or 5.8 GHz range could cause interference

• AUP (Acceptable Use Policy) gives priority to NCSU wireless data network

• Register your device: nomad.ncsu.edu

WIRELESS

NC State provides equal opportunity to its educational services, programs and activities in accordance with federal and state laws.This means creating accessible:

o Web Pageso Electronic documentso Other online content

For more information:http://go.ncsu.edu/itaccess

ASSISTIVE TECHNOLOGY

• OIT provides training for a variety of technologies

• College and departmental training

• NC State Computer Training Unit provides a discount for NC State employees

• DELTA provides training for faculty and staff engaged in using technology to support instruction

TRAINING

• Computer Labs & Kiosks• Staff Senate Computer Loan Program

COMPUTER ACCESS

Equal Opportunity & Equity

Know your rightsand

your responsibilities.

• What is discrimination?

• What is harassment?

• Why do we need to talk about this?

• Where do I go for help?

Background: Civil Rights

• Federal Laws• Title VII of the Civil Rights Act of 1964

• Race, color, religion, national origin, sex

• Title IX of the Education Amendments of 1972• Age Discrimination in Employment Act of 1967• Vietnam-Era Veterans Readjustment Assistance Act of 1974• Americans with Disabilities Act of 1990• Genetic Information Non-Discrimination Act of 2008

• State Law• North Carolina General Statutes: Creed

• NC State University Policy• Sexual Orientation

The Protected Classes• Race• Color• Religion• National Origin• Sex• Age

• Disability• Veteran Status• Genetic

Information• Creed• Sexual

Orientation

Definition: Discrimination

Elements• Unequal and unlawful treatment• Based on membership in a protected

class

Theories of Discrimination• Disparate Treatment – Negative differential

treatment based on protected group membership

• Disparate Impact – Facially neutral practice with discriminatory consequences

Definition: Harassment

• Based on protected class membership• Unwelcome conduct• That creates either

1. A quid pro quo situation, or2. A hostile environment

• Severity, pervasiveness, interference with work• Subjectively and objectively hostile

Interpersonal Relationships Policy Among Faculty, Staff and Students

• No supervisory relationship with:• Someone you are related to by blood, law or

marriage• Someone with whom you are amorously involved

• “Supervisor” defined broadly• Speak with OIED-EOE or HR about altering the

supervisory structure of the department

Definition: Retaliation

• Adverse action• Against a covered individual• Because that individual engaged

in a protected activity• Opposing discrimination or harassment• Participating in complaint resolution process• Requesting reasonable accommodation

If You Experience Discrimination or Harassment:

• Review University policies• Intervene when appropriate• Document evidence of the incident(s)• Report problems within 30 days• Seek assistance from a supervisor, OIED-EOE, or

HR• Maintain confidentiality

If You Are Accused of Discrimination or Harassment:

• Review University policies• Immediately stop the behavior• Remain calm and non-judgmental• Listen to understand• Maintain confidentiality• Seek assistance from a supervisor,

OIED-EOE or HR

Responsibilities of Supervisors

Supervisors have a legal responsibility to respond to harassment complaints/incidents

• Seek assistance from OIED-EOE• Address and report concerns quickly• Document evidence of the incident and how it

was addressed• Maintain confidentiality and neutrality• Attend supervisory training

• Sign up on OIED’s website: www.ncsu.edu/oied

Resolution Options:Within NC State

• Informal Resolution• Address the issue in person, in writing, or with a

third party’s assistance• Formal Resolution

• See Resolution Procedures for Discrimination, Harassment, and Retaliation Complaints• Submit written complaint• Investigation• Report of findings• Administrative determination on any action taken

Resolution Options: Outside NC State

• Equal Employment Opportunity Commission• All employees and applicants• Time limit for filing: 180 days

• Office for Administrative Hearings• SPA employees only• Time limit for filing: 30 days

• Additional agencies• Office for Civil Rights• Office of Federal Contract Compliance Programs

Proactive Measures

• Know your colleagues and employees• Examine and be aware of your own behavior• Do not condone inappropriate behaviors• Integrate respect, diversity, and equity into

your department• Be inclusive, fair and ethical• Participate in educational

opportunities

Campus Resources: Policies

• Policies Discussed• Equal Opportunity and Non-Discrimination Policy• Resolution Procedures for Discrimination, Harassment,

and Retaliation Complaints• Interpersonal Relationships Policy Among Faculty, Staff,

and Students

• To view these policies and others• Visit http://www.ncsu.edu/oied/policies.php • Click “Discrimination and Harassment Prevention and

Response”• Click “Harassment and Discrimination Policies”

Campus Resources: OIED

Office for Institutional Equity & Diversity• Assistance to all employees and students

Joanne Woodard, Vice Provost for Institutional Equity & Diversity; Title IX Coordinator at 515-3148

Amy Circosta, Associate Vice Provost for Equal Opportunity & Equity, 513-1234

Equal Opportunity, http://www.ncsu.edu/oied/harassment.php, 515-3148

Disability Services Office, http://www.ncsu.edu/dso/, 515-7653

Marcia Gumpertz, Assistant Vice Provost for Faculty/Staff Development, 515-7826

Tracey Ray, Assistant Vice Provost for Student Diversity, 515-3835

Multicultural Student Affairs, http://www.ncsu.edu/msa/, 515-3835

African American Cultural Center, http://www.ncsu.edu/aacc/, 515-5210

GLBT Center, http://www.ncsu.edu/oied/glbt/, 513-9742

Women’s Center, http://www.ncsu.edu/womens_center/, 515-2012*All campus numbers are in the 919 area code.

Campus Resources: Departments• Human Resources – Employee Relations

• Assistance to all employees• Contact 515-6575

• Office of Student Conduct• Assistance with complaints about students• Contact 515-2963

• University Police• Assistance with criminal or civil complaints• 9-1-1 Emergencies • 919-515-3000 Non-emergencies

Environmental Health and SafetyAgenda

• Review NC State’s Safety Organization• Overview of Workplace Safety• Introduction of Hazard Communication• Introduction of the Manager’s Checklist• Review emergency procedures• Accident/Incident Reporting Requirements

Why Should We Care About Safety?

• NC State University has:• Over 35,000 students• 8,000 faculty and staff• 2000 acres over the 100 NC counties• 500+ buildings

• Significant amount of hazardous materials and processes in varying locations, including:

• Chemical, radiological, biological, physical, mechanical, electrical

NC State Safety Organization• Participation begins with the Chancellor • Occupational Health and Safety Council

convenes the chairs of department safety committees and University standing committees

• Department Safety Committees coordinate safety activities on the department level

• Environmental Health and Safety Center provides consultative safety services

Environmental Health and Public Safety by division

• Environmental Health and Safety• Occupational Health/Biological Safety• Occupational Safety• Laboratory/Chemical Safety• Radiation Safety• Environmental Affairs/Hazardous Waste• Fire Protection

• Business Continuity• Campus Police/Risk Assessment Case

Management• Insurance & Risk Management• Security Applications Technologies• Transportation

Business Continuity & Disaster Recovery

• Plans for service continuity in the event of a disaster

• Locate the Business Continuity Coordinator for your department.

• Review the departments Business Continuity Plan.

• Ensure your name is included in the Call Tree or Emergency Contact List.

• Find out if you will have an active role in business continuity or disaster recovery planning.

• Find out if you will need access to the Business Continuity Software – LDRPS. If so, sign up for training by calling 513-7474.

Insurance and Risk Management Services

• Provides technical assistance and service related to insurance and mitigation of risk

• Assist with procurement of insurance coverage

• Visit the Insurance/Risk Management website for specific information http://www2.acs.ncsu.edu/insurance/

Hazard Assessment What is a hazard?• A hazard is something that has the potential

to cause harm to:• People• Property• Environment• Processes

• Where can we find hazards on campus?EVERYWHERE!

Workplace HazardsFive categories of workplace hazards are the most common addressed at NC State:• Slips, Trips, Falls• Ergonomics• Electrical• Chemical• Mechanical

Workplace Ergonomics

• Workstations Must be Adapted to the User – Not the Other Way Around

• 90-90-90 rule while sitting: bend at the elbow, waist and knee

• Walk around every 20-Minutes

• EHS provides workplace assessments if employees are experiencing workplace ‘stresses’

ErgonomicsProper Lifting activities Avoid these activities

Lockout/Tagout: Controls of Hazardous Energy

Proper lockout/tagout (LOTO) practices and procedures safeguard workers from the release of hazardous energy

NEVER remove someone else’s lock and tag from any machine, equipment or device

NEVER try to energize or start any machine, equipment, or device while it is locked or tagged out

Mechanical Safety Awareness

• Be aware of potential danger points on mechanical devices: • machine guarding• pinch points• point of operation

• Do not remove safetyguards from mechanical devices

HAZARD COMMUNICATION

In order to ensure chemical safety in the workplace, information about the identities and hazards of the chemicals must be available and understandable to workers. The Hazard Communication Standard is maintained by OSHA.

4 Key Parts to Hazard Communication Programs

Labeling

Training

Safety Data Sheets

Written Plans

Safety Data Sheets provide important information:

• Product Identification• Composition• Hazard Identification• First Aid• Fire-fighting measures• Accidental-Release

measures• Exposure control• Personal Protection

• Physical and Chemical properties

• Stability and reactivity• Toxicological

information• Ecological information• Disposal• Transport• Regulatory Information

How Do I Get an Safety Data Sheet?

Use EHS Web Home Page http://www.ncsu.edu/ehs/MSDS.htm

Personal Protective Equipment (PPE)

Employees must know:• When/what type PPE is necessary• How to properly wear• Limitations• Maintenance• Supervisors must conduct a Hazard

Assessment to determine the PPE needed to safety perform each task.

Form URL:http://www.ncsu.edu/ncsu/ehs/safetyplan/forms/HAZARDAS.pdf

Hazard SignsDifferent signs are used across campus to illustrate potential presence of hazardous material. Without proper personal protective apparel, do not enter the area.

Facility Security

• Security Application Technologies (SAT) Division manages oversight of heightened security areas, in addition to practical security measures across campus.

• Restricted Access and/or Authorized Personnel ONLY signage is conspicuously posted and must be followed

• Unoccupied labs should always be locked • University key distribution is controlled and keys should

logged to maintain a chain of custody• Proximity Card Access is used to secure buildings and

campus identification cards are used for access.

EMERGENCY PROCEDURES

The University maintains emergency procedures, in order to plan, prepare, respond and recover from emergencies. Emergency planning covers:

Emergency CommunicationsFireMedical Hazardous Material SpillInjury/Illness

WolfAlert is a series of emergency communication tools used to deliver important information to campus. The tools include:

• Emergency homepage (www.wolfalert.ncsu.edu)

• Text messaging – update contact information in MyPack Portal

• Email• Wolf Alert Audible Outdoor Siren System,

intended to promote SOS:• Seek shelter• Obtain information• Stay informed

FireDo you know what to do in the event of a fire?• Leave the room,• Shut the door,• Evacuate the building,• Activate the fire alarms,• Call University Police (911)• Activate a Blue Light Emergency

Phone once outside the building

• NC State Fire Protection Section provides fire extinguisher training, evacuation planning, and assistance to Local Emergency Responders assisting on campus

Hazardous Material Spill• Call 911 as soon as

possible• Do NOT attempt to clean

up the spilled materials• If necessary, evacuate the

building• For personal chemical

contact situations, use the nearest eyewash or emergency safety shower

Medical Assistance

In the event of a serious injury or illness: • Call 911• Notify Supervisor or Manager immediately

In the event of non- serious injury or illness:• Immediately notify your Supervisor/Manager• Call University Police non-emergency, 919-515-

3000NC State Fire Protection can provide basic EMT and First Aid; additional services require offsite medical assistance.

In Your First 12 Months of Employment:

Why is there a greater chance of: • Injury• Fatality

• Lack of familiarity or inexperience

• Do not want to appear incompetent

• NC State has ~400 accidents per year

Reporting Accidents1. There are four categories of “accidents” to be

reported: 2. Injury sustained from a workplace incident.3. Illness, especially if contagious or a public

health concern.4. First Aid is help given to a sick or injured

person until full medical treatment is available.5. Near Miss is something or an event narrowly

avoided.

Employee’s Notification Responsibility

Immediate Notification of:• Supervisor or• Administrative Staff• Seek medical assistance

Supervisor’s ResponsibilityTo investigate and to complete accident forms:

• Supervisor’s Accident/Incident Report• North Carolina Industrial Commission’s

Form 19•These forms can be located via the NC State

Webpage.

All Employees Should Know• University Police’s Phone Number:911 or

919-515-3000 (non-emergency)• Location of Fire Extinguishers and Pull

Stations • Evacuation Routes in your building • Hazards in the area

Take the time to survey your work environment!

Now, on to the Manager’s Checklist

• All new employees need to complete the Manager’s Safety Orientation Checklist. This checklist must be completed and reviewed with all new employees by their manager prior to the commencement of work activities.

• To access the checklist, visit this link:http://www.ncsu.edu/ehs/2010/managercklst.html

Environmental Health and Safety Website

For further information, access: www.ncsu.edu/ehs Search the Index of Services:

• Sort by subject or department• Find our contact information

For anonymous safety reporting, use the Safety Hotline to lodge a safety concern (919-515-5445)

University Police Department

• 51 Sworn Law Enforcement Officers• National Accreditation "Flagship Status"• 911 Center• Patrol 24/7

How to contact us!• Over 400 Blue Lights• 911 from any landline on campus• 919-515-3000 (cell phones)

National Crime Victimization SurveyViolent Crime Victimization Rates per 1000 employees:

Violent Crime Victimization Rates (per 1000 employees):• University Employees: 1.6• Physicians: 16.2• Retail Workers: 20.0• Junior High School Teachers 54.2• Mental Health Professionals 68.2• Police Officers 260.8

U.S. Department of Justice * Office of Justice ProgramsBureau of Statistics

Part 1 Offenses in 2011

Crimes TotalsMotor Vehicle Thefts 11Theft 337 Burglary 41Aggravated Assault 7Robbery 6Rape 1Arson 0Hate Crimes 3Murder 0Manslaughter 0

Safety Tips• Lock your doors• Secure your belongings• Plan ahead• Report suspicious activity• Don't walk alone at night

Violence Prevention and Threat Management

• Every employee is required to report acts of violence *University Regulation 04.05.2

- Acts of Violence- Concerning Behavior

• This also includes Intimidation, Domestic Violence, Weapons

Violence Prevention and Threat Management Resources

• Police 911 from landlines on campus 919.515.3000 from cell phones

• Risk Assessment Case Manager 919-513-4224• Employee Relations 919-515-6575• Faculty & Staff Assistance Program 866-467-0467• Office for Institutional Equity and Diversity 919-

515-3148

Free Training Opportunities / Services

• Workplace Violence Training• Rape Aggression Defensive Tactics (RAD)• Active Shooter Training• General Safety Training• General Self Defense Training• Citizen's Police Academy• Wolf Guard Engraving Program• Pepper Spray Training "Pro's and Con's"

Additional Training Opportunities!Fire and Life Safety Training Provided by NCSU Fire Protection• Campus fire safety (students) • Portable Fire Extinguishers • Home Fire Safety• Fire Safety in the Construction Industry• General Safety Awareness

http://www.ncsu.edu/ehs/firesafety.htm

Thank you for your participation today &

Welcome to the Pack!