CHAUTAUQUA COUNTY BOARD OF ELECTIONS 2019 ELECTION INSPECTOR TRAINING GUIDE
Tony Popielarz &Ruth Eckstrom
CUSTOMER DRIVEN “ELECTION
EXPERIENCE”Everything we do at the
Board of Elections is customer driven
with an eye towardsA Successful Voting
Experience!
Tony & Ruth2/04/19
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WELCOME
I-9 FORM
If you are new to the Board of Elections…
• Please fill out the entire form.
• Please raise your Social Security card in your left hand and your driver's license in your right hand.
If you are a veteran poll worker, please be patient.
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TRAINING PAYMENT- $$$$
APPLICANTS WHO PASS
THE EXAM AT TRAINING
&
REMAIN AVAILABLE TO WORK AT THE
2019 GENERAL ELECTION on
NOVEMBER 5, 2019 , WILL RECEIVE $25.00 with YOUR GENERAL ELECTION PAY IN
DECEMBER.
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INSPECTOR GUIDELINES
1. The Board of Elections is not responsible for any lost or stolen items at the Poll Site. Leave valuables home: do not bring large sums of cash to the site, expensive jewelry, prescription drugs that are not a necessity(if needed for use during the day discuss options with the PSC, perhaps leave locked in your car.)
2. An area is designated for coats, do not assume this is a secured area. REMEMBER WE ARE IN PUBLIC FACILITIES!
3. Breaks are given at the discretion of the PSC. We can not allow inspectors to walk away from their duties at their own leisure! REMEMBER MOST POLL SITE LOCATIONS – DO NOT ALLOW SMOKING ON THE GROUNDS!
4. Cell phones are allowed on the premises, however they are to be secured while you are assisting a voter! If you have a situation where you may need to receive a call during your shift, be sure your PSC is aware of this possibility so they can make necessary arrangements!
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INSPECTOR GUIDELINES
WHO ARE WE PAYING ATTENTION TO?
A message to the Commissioners from a voter on Election day!
“There was a line around the room with people waiting to use the machines, then as I was next in line, the woman that was monitoring the machine I was going to, pulled her cell phone out and began texting - ignoring everyone in line! I cast my ballot and tried to return the sleeve to the woman but she was still on the cell phone and totally ignored me!
THIS WHOLE EXPERIENCE RUBBED ME THE WRONG WAY!”
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Election Day Morning Meeting
Your POLL SITE COORDINATOR (PSC) will meet with all inspectors to assign
you to one of three Bi-Partisanteams. As teams are assigned, the
PSC will give you instructions for the proper setup of your station and issue
any bags needed.
Floor TeamTable Team
Machine Team
Remember, at the end of the night you MUST return to the team you
started the day with.
Bi-Partisan –
”Of, relating to, or involving all election work involving
members of both Political Parties;
specifically involving cooperation, agreement,
and compromise to properly conduct the
election with both political parties being involved in
each and every Election Day task.”
FLOOR TEAM
WHAT ARE YOUR RESPONSIBILITIES?
WHAT DO YOU THINK IS MOST IMPORTANT?
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FLOOR TEAM -RESPONSIBITIES
• Clear directions to the poll site with “Vote Here” signs.
• Ample parking with clearly marked handicap spaces.
• Easy access to the building.• Post maps.• Post sample ballot(s) placard with ballots
for the voter to review. (Dunkirk and Jamestown will have both
Spanish and English).• Greet the Voters!
PROPER DIRECTIONS ARE THE KEY TO ENSURING A
SUCCESSFUL VOTING EXPERIENCE ON ELECTION
DAY!
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FLOOR TEAM – GREEN BAG
ALL LAMINATED INDOOR AND OUTDOOR SIGNS
o Notice To Votero Voter Bill of Rights
100 FOOT DISTANCE MARKERS ORANGE “VOTE HERE” SIGNS
(Dunkirk and Jamestown: Bi-Lingual) MAGNIFIERS FOR YELLOW BOOTHS ANY OTHER SIGNS ASSOCIATED WITH THE
NEEDS OF YOUR POLL SITE SUCH AS:o Handicap Parking Signso Special Route Signso Voter Parking Signso Special Enter/Exit Signs
Responsible to properly place signage for parking and entrance to the Poll Site.
HIGHWAY …..
PARKING …..
SIGN IN …..
PRIVACY AREA …..
VOTING MACHINE ….
EXIT….
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FLOOR TEAM – VOTING BOOTHS
Be sure the path from the ballot marking areas to the scanners
does not infringe on any voter’s privacy.
Check the following in yellow booths:
“FILL IN THE OVAL” signs
Marking pens
Magnifiers
Also:
Install additional lighting in the ADA Booth.
Be sure there are no chairs at the ADA booth.
Dunkirk and Jamestown: Post all signs
in Spanish and English.
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FLOOR TEAM END OF THE NIGHT -MACHINE
Floor Team Supplies that are returned to the machine at the end of the day:
1. Sample Ballot Placards.
2. Maps.
3. Green Sign Bag – to be stored
on TOP of the machine!
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TABLE TEAM –YOUR PERCEPTIONS
What are your responsibilities here?
What are our goals?
What is your biggest problem or concern on Election Day?
What can we do to help?
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TABLE TEAM
During the morning PSC meeting,
the PSC will issue the following:
Special instructions regarding changes since training took place.
Reminder of duties regarding Election Inspector etiquette .
The importance of properly filling out reports.
Chocolate Bag.
Supplies from the Poll Site Coordinator Bag.
A Bi-Partisan team of inspectors will setup
the voter sign in table(s).
“We need to remove any confusion by the voter as soon as possible!”
Election District signs should be attached to the wall immediately behind the table, or on TABLE TOP poles as well as attached to the front of table.
Election District signs should be visible from
every vantage point of the entrance.
Sign in tables should be SET APART
from each other!
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TABLE SETUP – KEEP SEPARATE
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POLL SITE COORDINATOR & CHOCOLATE BAGS
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CHOCOLATE BAG & RASPBERRY SUPPLIES
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CHOCOLATE BAG START OF DAYRED KEY BAGa) Ibutton(s)
b) Machine Keys
c) Scissors
d) Pen
e) Ballot Box Door Seal
BLUE AFFIDAVIT BALLOT BAG
a) Used for the safe storage of Absentee Ballots delivered to the Poll Site on Election Day.
b) Completed Provisional Affidavit Ballot Envelopes.
c) Court Orders received during the day.
d) One Bag per Site
BLACK BAG
a) Void/Spoiled Election Day Ballots.
b) One Bag per DISTRICT.
BURGUNDY BAG
a) Write-In Ballots from machine on Election Day.
b) One for each voting machine
PURPLE BAG
a) Un-Scanned Ballots collected from machines at close of polls.
b) Tally Sheets – one per district.
OLIVE BAG
a) Abandoned Ballots found in the Poll Site.
b) One per site
ORANGE BAG
a) Blank Ballots for BMD.
b) One Per Site – DO NOT OPEN UNLESS NEEDED!
TABLE SUPPLIES
RASPBERRY
INSPECTOR NOTE BOOK
TABLE TEAM
Remove from the Machine:
• Optical Scan Ballots• Affidavit Ballots (open only if
needed)• Poll Books• Privacy Sleeves
In multiple districts, sort optical scan ballots according to Ballot ID Number.
Match Poll Books to Ballot ID Number.
Match the Provisional Affidavit Ballot ID Number on the Transmittal Report.
Provisional Affidavit Ballots always begin with the NUMBER 2.
Remove the Transmittal Report(s)
from the Raspberry.
Check Header:
Identification:
Verify Election Date
Check Town/City/Ward E.D.
Check Poll Site
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TABLE TEAM - TRANSMITTAL REPORTS
Why does the Board of Elections send these reports?
You need to confirm that: You received the proper ballots by use of ballot identification numbers.
1. You are confirming the number of booklets and ballots you received.
2. You are confirming you have all the ballots sent by the BOE staff. We do this by verifying the starting and ending numbers.
This is a legal receipt for ballots pertaining to this election.
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TABLE TEAM
Match Ballot ID Number to the Transmittal Report(s)
a. Ballot ID Number is printed on the form by BOE Staff.
b. Record the number of booklets received by inspectors.
c. Record the Start # received by Inspectors.
d. Record the End # received by Inspectors.
e. Fill in the shaded areas.
Both Inspectors completing the report must sign on appropriate party line.
THIS MUST BE COMPLETED FOR EACH TRANSMITTAL REPORT(S), IF YOU HAVE
MULTIPLE DISTRICTS!
REPORT ANY IRREGULARITIES TO YOUR POLL SITE COORDINATOR IMMEDIATELY!!!
Signature
required
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TABLE TEAM
If the voter has CHANGED THEIR NAME But has NOT MOVED out of the district….
And you FIND THEIR PREVIOUS NAME in the poll book…
Ask the voter to sign their OLD NAME in the left signature box above the
computer generated name.
Have the voter sign their NEW NAME in the blank signature box.
Make a note on the CHALLENGE REPORT.Have the voter sign their new name on the
CHALLENGE REPORT
Please remember that if you mark something on the Challenge Report,
there is no need to write it down in the inspector notebook.
There is no need to update their voter registration.
REGARDLESS OF THEIR RELATIONSHIP TO YOU,
ASK THE VOTER FOR THEIR NAME
OUR TIP: Let your close friend, the voter, know that you have to ask everyone
their name. This will also save you embarrassment when you can’t remember
your friend’s name!
If you cannot find a voter’s name, ask him/her to spell it.
If you still cannot find a voter’s name, ask if he/she changed their name since
the last time they voted.
GREETING THE VOTER
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POLL BOOK SIGNATURE PAGERECORD THIS ON CHALLENGE
SHEET – NOT NOTEBOOK
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CHALLENGE REPORT SIGNATURE
SECTION I
NAME OR ADDRESS CHANGE
NAME:
ADDRESS:
VOTER ID:
NEW NAME:
NEW ADDRESS:
VOTER
SIGNATURE:
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UPDATING VOTER SIGNATURE
Occasionally a voter will ask how they can update their signature in the Poll Book?
The voter may update their signature by filing a new voter registration form.
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NO VOTER TURNED AWAY!
No voter with a residence in New York State is to be turned away
from a poll site. Voters should be allowed to:
Vote on the machine, or
A provisional affidavit ballot will be issued to the voter not in the poll book and researched after the election, or they are to be issued a REFERRAL
form to the proper location.
The provisional affidavit ballot voter will be notified:
If their ballot was or was not counted.
That the BOE has updated their registration.
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WHAT IF THE VOTER’S NAME IS NOT IN THE POLL BOOK?
1. Ask your partner to try to find the name.
2. Ask the voter to spell their name.
3. Ask the voter if they have recently moved?
4. Using the voter’s address, check the District Map or the Street Finder to make sure the voter is in the correct poll site.
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WHAT IF THE VOTER’S NAME IS NOT IN THE POLL BOOK? Cont’d
5. Multiple Districts? Check all poll books.
6. Ask the voter if they have ever registered?
7. Ask the Poll Site Coordinator for assistance.
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IF THE VOTER’S NAME IS NOT IN YOUR POLL BOOK(S); THEY ARE
NOT ALLOWED TO VOTE ON THE MACHINE WITHOUT A COURT ORDER.
CORRECT POLL SITE but not in Poll Book –PROVISIONAL AFFIDAVIT BALLOT
WRONG POLL SITE - REFERRAL SLIP TO THE CORRECT POLL SITE
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TABLE TEAM- GREETING THE VOTER
WHAT IF THE VOTER’S NAME IS NOT IN THE POLL BOOK? Cont’d?
1. Voter enters Wheelock.
2. Based on their name the voter is not in the poll book.3. Following procedures we get to the step where the voter is asked for their address?4. Using the Street Finder, based on the voter’s address:
8201 Bear Lake RoadPomfret
5. Where does the voter vote?
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STREET FINDER
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PROVISIONAL AFFIDAVIT BALLOT
After you have determined that the voter’s name is NOT in the poll book and the voter IS in the correct poll site . The voter is issued a Provisional Affidavit Envelope that must be completed by the voter.
1. Issue the Notice to Voter Statement that outlines the voter’s legal options. The Election Inspector will answer any questions the voter may have.
2. Give the voter the Provisional Affidavit Envelope and have the voter complete the ENTIRE front side of the envelope. You may assist the individual if necessary.
3. When the voter returns the Provisional Affidavit Envelope, check to make sure it is properly filled out.4. Using the address provided by the voter, the Inspector will use AskEd or the Street Finder to determine which
ballot the voter should receive. Record in the rectangle at the bottom of the envelope the: Town/City and the Ward/Election district that the voter currently resides. (SEE HANDOUT)
5. The Election Inspector:a. Issues the appropriate Provisional Affidavit Ballot in a privacy sleeve. REMEMBER: Provisional Affidavit
Ballot ID numbers start with the number 2.b. Next instruct the voter to proceed to the privacy area to fill out their Provisional Affidavit Ballot. Ask the
voter to insert the COMPLETED Provisional Affidavit Ballot into the Provisional Affidavit Envelope, seal and return the completed Provisional Affidavit Envelope to the table from where it was issued.
6. When the envelope is returned check the following:a. That the envelope is COMPLETELY FILLED OUTb. That the envelope is SEALEDc. That the envelope is SIGNEDd. Bi-Partisan initials in the rectangular box on the front of the envelope verifying the envelope was
properly completed? (SEE HANDOUT)e. Complete the Challenge Report.f. Place completed envelope into the BLUE AFFIDAVIT BALLOT BAG.g. Notation in the Inspector Notebook is NOT NECESSARY unless you have a voided ballot.
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REFERRAL SLIP
BASED ON THEIR CURRENT ADDRESS
THE VOTER IS IN THE WRONG LOCATION!
The voter must be issued a:
“REFERRAL SLIP”1. The PSC must initial all referrals.
2. The referral is a record of the voter being properly instructed.
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REFERRAL SLIP
To the Voter: Please take this with you and give it
to the Inspector where you vote.
You Vote at: _________________ ED __________
Site Address
____________________________________________
Voter’s Name ___________________________
Voter’s Address _________________________
From: Poll Site
___________________________________________
Name of Referring Poll Site Coordinator
____________________________________________
POLL BOOK• HAVE THE VOTER SIGN THE POLL
BOOK!
THIS IS MUST!!!!!!!
In New York State matching the voter signature in the poll book is all that is required for proof of ID. We cannot issue a ballot until the voter
has signed the
poll book.
• Record the ballot ID Number.
• Inspector Initials _______.
• Issue Ballot in Privacy Sleeve –Proposition Side Up! Remind the
voter this is a TWO (2) sided ballot.
NO ID is REQUIRED in NYS,
Unless It Is Indicated (Printed)
In The Poll Book
Acceptable samples of proof of identification are found in your
Inspector Binder.
TABLE TEAM – ISSUING THE BALLOT
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POLL BOOK & BALLOT MUST MATCH!
We continue to issue
the wrong ballot! WHY?
The voter MUST receive a ballot with an ID number that matches the
Ballot ID number on the front of the Poll Book they signed!
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CHAUTAUQUA COUNTY BOARD OF ELECTIONSPOLL BOOK
DEMONSTRATION BALLOT
NORMAN P. GREEN
COMMISSIONER
BRIAN C. ABRAM DUNKIRK 1 - 1
COMMISSIONER
BALLOT ID 1001
IMPORTANTMUST MATCH THE BALLOT ID
NUMBER ISSUED TO THE VOTER
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MATCH THE NUMBERS
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MUST MATCH BALLOT ID NUMBER ON THE FRONT OF POLL BOOK THE VOTER SIGNED!
ASSISTING VOTERS (Challenge Report)TABLE TEAM
Who can assist the voter?
FamilyFriend
Bi-Partisan Inspectors
Who cannot assist the voter?
Employer Union Official
Who is allowed in the voting area?VotersStaff
Election InspectorsPeople who are assisting the voter
and have been properly recorded on the Challenge Sheet.
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TABLE TEAM
TYPES OF BALLOTS
VOIDED
Any mistake made by the voter.
ABANDONEDA ballot found anywhere in the ballot marking area and there is no voter
to claim ownership.
UN-SCANNEDAny Ballot that will not scan or ANY BALLOT
LEFT BEHIND IN THE VOTING AREA.
PROVISIONAL AFFIDAVIT
Provided to any voter who is in the correct poll site but not in the poll book.
ABSENTEEA ballot used by a voter when he/she
will not be in the County on Election Day.
CLOSING OF THE POLLS
Complete the following:
• Ballot Collection Report.
• End of Day Transmittal Report
DO NOT LEAVE BLANK LINES!
Return signed reports to the Raspberry folder, then give the folder to the
Poll Site Coordinator.
Return supplies to the appropriate bag; when in doubt, review the visual aid
provided in each bag.
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TABLE TEAM
UN-SCANNED BALLOT
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TALLY SHEET IF YOU HAVE UN-SCANNED BALLOTS, THIS FORM MUST BE COMPLETED.
TOTAL NUMBER OF
BALLOTS BALLOT ID NUMBER TOTAL NUMBER OF BALLOTS BALLOT ID NUMBER
BEST ICE CREAM FLAVOR BEST SEARCH ENGINE
VOTE FOR ANY TWO VOTE FOR ONE
TALLY TOTALS TALLY TOTALS
1A Vanilla 3A Google
1B Chocolate 3B Yahoo
1C Strawberry 3C Bing
1D Neapolitan BLANK
1E Tiger Tail VOID
1F Chocolate Chip WRITE-IN
1G Butter Pecan
2A Mint Moose Tracks
2B Cotton Candy
2C Black Cherry TOTAL NUMBER OF BALLOTS BALLOT ID NUMBER
2D Capuccino Crunch BEST DAY OF THE WEEK
2E Rocky Road VOTE FOR ONE
2F Tin Roof
2G Peanut Butter Cup TALLY TOTALS
BLANK 5A Sunday
VOID 5B Monday
WRITE-IN 5C Tuesday
5D Wednesday
TOTAL NUMBER OF
BALLOTS BALLOT ID NUMBER 5E Thursday
BEST SEASON 5F Friday
VOTE FOR ONE 5G Saturday
BLANK
TALLY TOTALS VOID
4A Spring WRITE-IN
4B Summer
4C Fall
4D Winter
BLANK
VOID
WRITE-IN
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SIGNATURES BY BI-PARTISAN TEAM REQUIRED!
TABLE TEAM - TRANSMITTAL REPORTS
Why do we complete these reports?
You are telling the Board of Elections what you used, how and what you are sending back:
1. The last number you issued and the next number available in the booklet.
2. The number of voided ballots, Un-scanned Ballots and the number of Affidavit Ballots you issued .
3. The number of BMD Ballots you issued and the number of BMD ballots you are returning.
This is a legal receipt for ballots pertaining to this election.
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RETURNING CHOCOLATE BAG
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It is MANDATORY that these supplies are RETURNED to the Chocolate Bag at the end of the night and are returned Election night to the Board of Elections!
STAFF AT THE BOARD CAN NOT START PROCEDURES FOR CERTIFICATION IN THE MORNING WITHOUT THESE SUPPLIES – IT IS A MUST!
CHOCOLATE BAG – CONTAINS LISTED BAGS AND SUPPLIES• RED KEY BAG• BLUE ABSENTEE/AFFIDAVIT BALLOT BAG• BLACK VOID/SPOILED BALLOT BAG• ORANGE BLANK BALLOTS FOR BMD BAG• OLIVE ABANDONED BALLOT BAG• PURPLE UN-SCANNED BALLOT BAG (With Tallied Un-Scanned Ballots and Tally Sheet)• BURGUNDY WRITE- IN BALLOT BAG• TABLE SUPPLIES
– Inspector Notebook– AskEd (when used)
– RASPBERRY FOLDER
REFER TO PICTURE IN THE BAG FOR FURTHER REFERENCE
RED POLL SITE COORDINATOR BAG
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Supplies returned in the Red Poll Site Coordinator Bag to the machine at the end of the night!
• Open/Close Procedures
• ADA BOOTH Light(s)
• Street Finder (when Used)
• Marking Pens
• Extra Privacy Booth Light
• Flashlight
• Blue Tape
• Inspector Binder
• Supply Boxes
• EMERGENCY BAGS (Black Garbage Bags)
• Affidavit Envelopes
• REFER TO PICTURE IN THE BAG FOR FURTHER REFERENCE
PACKING: END OF NIGHT
After Gone in Five:
Table Team removes any Un-Scanned Ballots and Write-In-Ballots, places them in appropriate bag.
The Machine Team will remove the Blue Ballot Bag and fill with the following:
• All Optical Scanned Ballots that were recorded by the machine.
• All USED Ballot Booklet Stubs
• Any Opened Ballot Booklets (NOT SHRINK WRAPPED)
• ALL POLL BOOKS
Unused Ballots In Original Shrink Wrap. Privacy Sleeves Sample Ballot Placard Tubes RED POLL SITE COORDINATOR BAG Surge Protector Extension Cord Return ADA Kit to the Front Emergency/
Un-Scanned Door.
When the machine is packed: lock, seal and cover the unit for return to Mayville. Place keys in the Red Key Bag and return the bag to your Poll Site Coordinator.
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Machine Team
To ensure a “Successful Voting Experience”,
the Machine Team will: Make sure the voter can easily
identify the location of the machine and create a flow of easy access.
REMEMBER: OUR JOB IS TO ASSIST BUT NOT INTRUDE.
Be ready to assist with any ballot difficulties.
Ask the voter to stay at the machine until the LCD screen reads you have
“Successfully Cast”.
The PSC will issue the Red Key Bag which
contains the following:
Ibutton(s) – Used to change functions of the machine.
Machine Keys – Unlocks and locks the Ballot Box door.
Pen – Used for recording seal numbers on the Seal Report.
Scissors - Used to cut the seal on the Ballot Box door.
Seal(s) – Used to re-seal the Ballot Box door.
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Machine Team
Ballot Marking Device Machine NON-BMD Machine - T Machine
LCD
SCREEN
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Ballot Marking Device SEAL REPORT*** Note BMD Serial Number Not Used !
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THIS IS THE BALLOTS CAST
ON THE MACHINE
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Step 1: Remove Seal and
Open Ballot Box Door.
Remove and distribute
all supplies. Also
remove ADA Kit from
front of machine.
Step 2: Verify the
Administrative Menu is on
the LCD Screen.
Step 3: Lock and Seal the
Ballot Box Door and
complete the Seal
Report.
Step 4: At direction of
the Poll Site
Coordinator, open the
polls at 6:00 A.M.
Step 5: Print the "Zero
Report"
Step 6: Verify that votes
cast on the "Zero
Report" and LCD Screen
are "0"
Step 7: Sign the "Zero
Report" Record Number of
Ballots Cast on the Seal
Report - PUBLIC COUNT
Step 8: Place signed
"Zero Report" and used
or broken seals into the
Red Key Bag.
Step 9: Refer to
"Open/Close" manual
for more detailed
instructions.
Chautauqua County
Board of Elections
Election Day BMD
Open/Close
Instructions.
MACHINE OPENING - IS THIS CARD IN YOUR HAND?
MACHINE OPENING
Remove the seal from the Ballot Box door, record the seal on the Seal Report and open the ballot box door.
Remove and distribute all the supplies.
Remove the ADA kit from front door and place on the back of the unit. Be sure to close and lock the front door.
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THE BLUE BALLOT BAG IS MISSING
FROM THIS PHOTO
MACHINE OPENING
Verify the Administrative menu is on the LCD screen and “Ballots Cast”are Zero.
Double check that all supplies have been removed from the machine. Lock the Ballot Box door and seal.
LCD
SCREEN
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MACHINE OPENING
Complete the Seal Report. At direction of the PSC, open polls at 6 a.m. for General Elections.
BALLOT
BOX DOOR
SEAL
ICP SEAL
NUMBER
ADMINISTRATIVE
AND POLL
WORKER CARD
DOOR SEALS
ICP
SERIAL
NUMBER
LCD
SCREEN
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FLASH
CARD
SEAL
MACHINE OPENING
LCD screen will tell you “RESULTS ARE ZERO, WOULD YOU LIKE TO PRINT A STATUS REPORT OR ZERO REPORT? Touch “Zero”.
Record on the Seal Report the “Public Count” found on the LCD, and from the Zero Report the “Protected Count”. After the report has finished printing, sign the report. The LCD screen will ask if you would like more Zero Reports? Touch NO.
PUBLIC
COUNT
ON SEAL
REPORT
PROTECTIVE
COUNT ON
THE SEAL
REPORT
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MACHINE OPENING
LCD will now show System Ready! At this point:
• Broken Seals returned to the
Red Key bag.
• Signed Zero Report placed in the Red Key Bag.
• Signed Seal Report returned to the Raspberry folder.
PUBLIC
COUNT
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LCD MESSAGES on Scanner
MISREAD BALLOT
POSSIBLE REASONS
1. BAR CODE TORN
2. WRONG BALLOTS AT POLL SITE
After 3 attempts the ballot should be counted as un-scanned or a new ballot issued!
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AMBIGUOUS MARKS
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FILLED IN TOO MANY OVALS
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CROSS ENDORSED CANDIDATES
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BLANK BALLOTS
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PAPER JAMS
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BALLOT JAMS
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PAPER JAMS1. READ MESSAGE ON LCD
2. RESULTS HAVE BEEN SAVED – PUT BALLOT INTO WRITE – IN SLOT
3. RESULTS NOT SAVED – RETURN THE BALLOT TO THE VOTER TO RE-VOTE
WRITE IN SLOT
JAMMED BALLOT
MACHINE FAILURE
1. Guide voters to a second machine (if available).
2. Open the Emergency Slot on the front of the machine that is not functioning.
3. PSC calls your Area Director for assistance IMMEDIATELY!
We should never have people standing in line to cast a ballot!
Assure voters that a bi-partisan team will insert ballots when the unit is back in operation.
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MACHINE CLOSINGStep 1: The polls are now
closing: Firmly contact
the Ibutton to security
keypad to enter
administrative menu.
Step 2: Press the CLOSE
POLL OPTION. The
message "Are you certain
you wish to close polls? Is
displayed. Press YES
Step 3: Sign and place
report in BLUE SPEED
BAG. Message
"Would you like more
copies?" Touch NO
Step 4: Power Down
the machine by
touching POWER
DOWN on
Administrative Menu
Step 5: Message "ARE
YOU CERTAIN YOU
WISH TO SHUT DOWN
TABULATOR? Touch
Yes.
Step 6: LCD Screen is
black, lights on side are
off.
Step 7: open Ballot Box
Door and Power down
battery.
Step 8: Make sure
blinking lights on the
front of the machine are
OFF.
Step 9: Remove Poll
Worker Card door seal
and open door.
Step 10: Remove Poll
Worker Card and place
in the BLUE SPEED BAG
BLINKINGLIGHTSBLINKING
LIGHTS
BLINKINGLIGH
TSPOLL
WORKER
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MACHINE CLOSING – GONE IN FIVE
At 9 p.m. after all voters in the building have voted, the PSC announces the polls are closed.
Firmly contact the Ibutton to the security keypad to enter the “Administrative Menu” on the
LCD Screen.
Press the “Close Poll” option on the screen. The following message will appear: “Are you certain you wish to close the polls?” – Press “YES”
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MACHINE CLOSING – GONE IN FIVE
After pressing YES, the detail report tape will now print. After printing, the screen will ask if you want more copies. If none required, press "NO”.
The inspectors that signed the Zero Report will now sign the End of Day Report.
Record on the Seal Report the “Public Count” found on the LCD and from the End of Day Report, the “Protected Count”.
Place the End of Day Report into the “Blue Speed Bag”
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MACHINE CLOSING – GONE IN FIVE
The Administrative menu will now re-appear. Power down the machine by touching “Power Down”. You will now see the message:
ARE YOU CERTAIN YOU WISH TO SHUT DOWN THE TABULATOR? Touch “YES”.
LCD screen will go black.
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Be sure to record Public Count (Ballots
Cast) before you power down.
To POWER DOWN,
Touch here!
MACHINE CLOSING – GONE IN FIVE
Be sure the “Blinking Lights” on the front of the machine are off and then remove the “Poll Worker Card Door Seal”. Place the broken seal into the Red Key Bag IMMEDIATELY and remove “Poll Worker Data Card” .
Place the DATA CARD and the END of DAY REPORT into the BLUE SPEED BAG! After you have double checked that the End of Day Report and Data Card are in the bag – SEAL THE BAG!
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PACKING AT THE END OF THE DAY!
We must repeat that it is very important at the end of the day the following supplies are packed in the BLUE BALLOT BAG and returned to Mayville that night to allow BOE staff to start reconciling ballots Wednesday morning!
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• All Optical Scanned Ballots that were recorded by the machine.
• All USED Ballot Booklet Stubs
• Any Opened Ballot Booklets (NOT SHRINK WRAPPED)
• ALL POLL BOOKS
PACKING MACHINE: END OF NIGHT
Unused Ballots In Original Shrink Wrap
Privacy SleevesSample Ballot Placard
TubesRED POLL SITE
COORDINATOR BAGSurge ProtectorExtension CordReturn ADA Kit to the Front
Emergency/Un-Scanned Door
When the machine is packed: lock, seal and cover the unit for return to Mayville. Place keys in the Red Key Bag and return the bag to the PSC.
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