Welland Minor Hockey Association - RAMP Interactive

WMHA OPERATIONS MANUAL

Manual of Operations

This organization shall be known as the Welland Minor

Hockey Association.

“Sport for the sports sake and for the greatest number”

Revised June 23, 2006

Table of Contents


Definitions

Mission Statement of the Association

Philosophy of the Association

Statement of Equality

Code of Conduct

Code of Conduct

Governance of Welland Minor Hockey Association

Ice Scheduler

Rep Director

Single A Director

Triple A Director

Directors: Pre-Novice, Novice, Atom, Peewee, Bantam, Midget

Commissioner: Select and House League

Bingo Chairman

Registrar

Ombudsman

Rep Division Triple A

Rep Division Structure Triple A

Coaching Personnel Selection…..Triple A

Team Composition Players Triple A

Team Selection Pre-season Triple A

Releasing Players Pre-season Triple A

Mid-Season Releases Triple A

Team Discipline Triple A

Team Operation Structure Triple A


Affiliated Players Triple A

General and Specific Rule Concerning Affiliated Players

Player and Goaltender Ice Time Triple A

Rep Division Single A

Rep Division Structure…..Single A

Coaching Personnel Selection Single A

Team Composition Team Officials/Personnel Single A

Team Composition Players Single A

Team Selection Pre-season Single A

Releasing Players Pre-season Single A

Mid-Season Releases Single A

Team Discipline Single A

Team Operation Structure Single A

Affiliated Players…..Single A

General and Specific Rules Concerning Affiliated Players

Player and Goaltender Ice Time Single A

House League

House League Structure

Coaching Personnel Selection…..House League

Team Composition Team Personnel House League

Team Composition House League

Team Selection Pre-season House League

Mid-Season Player Movement House League

Team Discipline House League

Team Operation Structure House League

Affiliated Players House League


Player and Goaltender Ice Time House League

General Directives for Eligible Bench Personnel…..House League

Niagara District Local League House League

Playing Rules Major Penalties House League

Equipment House League

General Responsibilities of Team Personnel All Levels

A Head Coach shall be solely responsible for the following

A Manager shall be solely responsible for the following

A Trainer shall be solely responsible for the following

An Assistant Coach shall be solely responsible for the following

A Parent Representative shall be solely responsible for the following

Registration All Levels

General Principals of Registration

Non-Payment of Fees

Sick or Injury Reimbursement All Levels

Internal Discipline Report

Affiliated Player Confirmation Form

Notice of Intention: To Sign A Triple A Card

Sick/Injury Report Request for Financial Reimbursement

Article 1.0


This manual of operations contains the guidelines that dictate the operation of

Welland Minor Hockey Association and the members of Welland Minor Hockey

Association. Where a conflict arises in any section of this manual of operations in relation

to rules, regulations or bylaws of the Canadian Hockey Association, Ontario Minor

Hockey Association or Welland Minor Hockey Association Bylaw No. 1, the President of

Welland Minor Hockey Association or his/her designee, along with the Board of Directors,

will rule as to which section applies according to the circumstance.

Article 1.1

Definitions

In this manual of operations, the following definitions apply:

“Association” means Welland Minor Hockey Association

“Board” means the Board of Directors of Welland Minor Hockey

Association.

“Constitution” means the contents of Bylaw No. 1 of Welland Minor

Hockey Association.

“CHA” means Canadian Hockey Association

“Coach” means an individual who has been assigned the position of coach or

assistant coach with a team within the Welland Minor Hockey

Association.

“Director” means an individual who has been elected to the

Board of Directors of Welland Minor Hockey

Association.

“Commissioner” means any individual who has been appointed to the

Position of a Commissioner under the direction of a

Director.

“Manager” means an individual who has been assigned the position of

Manager with a team within Welland Minor Hockey

Association.

“Media Liaison means an individual who has been appointed to the

Officer” position of Media Liaison Officer within Welland

Minor Hockey Association.

“Member” means any person associated to Welland Minor Hockey

Association in any capacity including, player, coach,

trainer, referee, timekeeper, Board Member, Parent

representative, volunteer, any parent, guardian, or

responsible person or a player.

“Officers” means the individuals who hold the offices enumerated

in Article 10 of Bylaw No. 1.

“Ombudsman” means the individuals who has been appointed to the

Position of Ombudsman within Welland Minor

Hockey Association.

“OHF” means Ontario Hockey Federation.

“OMHA” means Ontario Minor Hockey Association.

“Player” means any player signed on an OMHA card and on a team

Roster or an affiliated player roster within Welland

Minor Hockey Association.

“President” means president of Welland Minor Hockey Association.

“Registrar” means an individual who has been appointed to the

Position of Registrar within Welland Minor Hockey

Association.

“Rep Director” means an elected individual who holds the position of Rep

Director and is responsible for the administration of

Representative hockey for Welland Minor Hockey

Association.

“Single A Director” means an individual who has been elected to the

position of Single “A” Director and is responsible

for the administration of Single A Representative

Hockey for Welland Minor Hockey Association.

“Trainer” means an individual who has been assigned to the position of

trainer with a team within Welland Minor Hockey

Association.

“Triple “A” Director” means an individual who has been elected to the

position of Triple “A” Director and is responsible for

for the administration of Triple A Representative

Hockey for Welland Minor Hockey Association.

“Vice President” means vice president of Welland Minor Hockey

Association.

Article 1.2

Mission Statement of the Association

The Mission Statement of the Association is defined in Section 3 of the Constitution.

Article 1.3

Philosophy of the Association

The Association has a primary responsibility to:

1. Provide an environment of safe, fun and competitive hockey for the youth of

Welland zone.

2. To foster the progression of skills, knowledge and abilities as it applies to hockey.

3. Encourage participants to develop their overall skills to the highest level that they

are capable of.

4. To provide a hockey program that utilizes the development of these skills and

abilities.

5. To provide a hockey program that includes House League level, Single A level and

Triple A level.

6. Promote fair play.

Article 1.4

Statement of Equality

All persons who are members of Welland Minor Hockey are considered equal, without

prejudice.

No member of the Association shall refer to another member of the Association as

an out of town member, out of zone member or as a non member based on their residency

if the affected member falls within the parameters of paragraphs a) through d). In addition,

no member shall be denied opportunity to participate on any team, based on residency if

the member falls within the parameters of paragraphs a) through d).

This equality extends to the following persons in particular:

1) House League: Any person who is a registered player on a Welland

Minor Hockey Association house league team roster.

Or: any person who is a registered player on a Welland Minor

Hockey Association house league team roster and lives outside

of the boundary of the City of Welland and has consent from

the Board to participate at that level, is deemed to be an equal

member of Welland Minor Hockey Association.

2) Single A: Any person who is a registered player on a Welland

Minor Hockey Association Single A team roster

and resides within the boundary of Welland, as determined by the

OMHA.


Hockey Association Single A team roster and lives outside

Of the boundary of the City of Welland and has consent from

OMHA, their home centre and the Board to participate at that

level is deemed to be an equal member of Welland Minor

Hockey Association.

3) Triple A: Any person who is a registered player on a Welland Minor

Hockey Association Triple A team roster and resides within

the boundary of the Welland Triple A zone,


Hockey Association Triple A team roster and lives outside

of the boundary of the Welland Triple A zone and has

consent from the OHMA, their home centre and the Board

to participate at that level, is deemed to be an equal member of

Welland Minor Hockey Association.

4) Coach, Trainer, Manager, Board Member, Volunteer etc: Any

person who holds a volunteer position, elected position or paid position within

Welland Minor Hockey Association, regardless of where that person may live, is

deemed to be an equal member of Welland Minor Hockey Association.

Article 2.0

Code of Conduct

General Application for All Members of Welland Minor Hockey

Association

In this section, guidelines pertaining to the definitions of specific Misconduct are

addressed.

Any breach of the Code of Conduct will be dealt with according to the protocol in

the Welland Minor Hockey Association Complaint Policy or according to the protocol

of the Welland Minor Hockey Harassment Policy, unless the specific paragraph in the

Manual of Operations provides its own remedy or sanction.

Misconduct will include:

1. Any conduct be a member that is deemed not to be in the best interest of the

Association.

2. Any conduct by a member directed at another member that is deemed to be an act

of sexual abuse, physical abuse or mental abuse.

3. Any verbal comments directed at another member of the Association that are

meant to be malicious, insulting or degrading and are heard by persons at large.

4. Any falsification or alteration of information or signature, on any official

document associated with the operation of Welland Minor Hockey Association,

for the purpose of misleading anyone. The term, document will include; any

game sheet, team roster, player registration card, affiliated player roster, player

try out form, financial report, written complaint, written statement or any

correspondence to any official of Welland Minor Hockey Association or any

correspondence sent by an official of Welland Minor Hockey Association to

anyone.

5. Any correspondence directed to anyone that implies or accuses a member of any

type of misconduct, and is anonymous or not signed and the implication of

misconduct is unsubstantiated.

6. Any act of theft, fraudulent conversion or fraudulent misrepresentation of money,

property or services belonging to Welland Minor Hockey Association or money,

property or services associated to Welland Minor Hockey Association.

7. Any conduct where a member of Welland Minor Hockey Association unfairly

uses his/her position of authority to advantage himself/herself or another person,

or to disadvantage another person.

8. Any conduct that is deemed to be in contravention of any specific directives set

out by either the OMHA or Welland Minor Hockey Association, without

reasonable excuse.

9. Any intentional damage of any property of Welland Minor Hockey Association,

or private or public property used in conjunction with Welland Minor Hockey

Association. And further, any intentional damage of any public or private

property while acting in the capacity of an active member of Welland Minor

Hockey Association.

10. Any verbal threats directed towards another member of Welland Minor Hockey

Association, or any verbal threats directed towards another person while acting in

the capacity of an active member of Welland Minor Hockey Association.

11. Any physical gesture that implies a threat directed toward another member of

Welland Minor Hockey Association or any physical gesture that implies a threat

directed toward another person while acting in the capacity of an active member

of Welland Minor Hockey Association.

12. Any comment made by a member directly or indirectly toward anyone that is

considered by community standards to be racist. The comment must be made

during a Welland Minor Hockey Association event.

13. Any verbal intimidation that is deemed to be either extreme or beyond the scope

of being reasonable.

14. Any conduct by a parent/guardian or responsible person of a player that is

deemed to be intimidating in nature towards any member of a team or is deemed

to be detrimental to the cohesiveness of team unity. This conduct must be

corroborated by independent evidence prior to any sanctions being levied.

Article 2.1

Code of Conduct

Specific Application for Board of Directors of Welland Minor Hockey Association

1. Any Board member found having breached a position of trust in relation to his/her duties with the

Association shall be permanently barred from holding any position, elected or appointed within the

Association. (Determination of guilt and removal of Board member is by majority vote of a

quorum of the Board).

2. Board members are required to notify the Board of any situation in the execution of duties where a

conflict of interest may exist. This includes, but is not limited to, potential financial gain or

personal involvement to an extent that good judgment may be influenced. The Board as a majority

will determine if the effected Board member will be in conflict.

3. Board members are expected to refrain from publicly criticizing game officials, players, and

coaches before, during or after games. Specific concerns are to be dealt with in the appropriate

and professional manner.

4. Board members are expected to refrain from public criticism of Board policy and/or other Board

members.

5. Board members are expected to carry out their duties in a manner consistent with the Bylaws and

Manual of Operations of the Association, and with the directives of the Board.

6. Members of the Board of Directors can be removed from their duties for non-performance of

duties by a vote of the Board of Directors, in which at least 2/3 majority members vote for

removal.

7. A member of the Board of Directors of the Association who misses three consecutive meetings of

the Board without notice and/or just reason may be suspended for the balance of his/her term

through a majority vote of a quorum of the Board of Directors.

8. Any member missing an executive meeting for the reason of work/employment reason will not

count as absent.

9. A member of the board of directors shall not hold the position of Head Coach for any Single A or

Triple A team. The President may assign a member of the Board of Directors the position of head

Coach for a Single A or Triple A team, in an emergency situation. The Board of Directors must

approve the emergency assignment by majority vote.

Article 2.2

Directives

The President or his designee may issue a Directive to any or all members of the Association. A

Directive will be as follows:

1. A Directive must be issued in print on a prescribed form.

2. The President or his designee will utilize a Directive to all members to comply with specific

directives as prescribed.

3. Members must comply with the contents of all directives.

Article 2.3

Memorandums

Any Member of the Executive may issue a Memorandum to any or all members of the

Association: A Memorandum will be as follows:

1. A Memorandum must be issued in print on a prescribed form.

2. An Executive member will utilize a Memorandum to direct members to be aware of

specific issues as they apply to this Association.

3. An issued memorandum is deemed to have been issued to all members.

Article 3.0

Governance of Welland Minor Hockey Association

Sections 9, 10 and 11 of the Constitution provide the duties and responsibilities of the President, Vice

Presidents, Past President, Treasurer and Secretary

This section provides the duties and responsibilities of Ice Scheduler, Rep. Director, Single A Director,

AAA Director, Pre-Novice Director, Atom Director, Peewee Director, Bantam Director, Midget

Director, Bingo Chairman,

Article 3.1

Ice Scheduler

Eligibility: The President or his designee may nominate any person to stand for this position. The

nominee must posses the following skills and abilities: Above average organizational skills, Above

average communication skills, must be bondable, must be reliable.

Appointment: The Executive will appoint the nominee to this position only after receiving majority

support.

Remuneration: The President will be responsible to negotiate the annual rate for this position. Approval

of any remuneration must receive majority support by the Executive.

Payment: Welland Minor Hockey Association will pay the annual rate in four equal installments. 1st

Installment on August 15th

, 2nd

Installment October 15th

, 3rd

Installment December 15th

, 4th

Installment

March 15th

.

Responsibility: Co-ordinate all ice time requirements for all Welland Minor Hockey Association events

and to co-ordinate the best usage of ice time.

Duties:

1. Schedule suitable game and practice times in consultation with the 1st and 2

nd VP and Rep.

Director.

2. Advise the President and 1st Vice President of any matters requiring consultation with management

of the Welland Arena.

3. Maintain and monitor ice rental usage by all teams, ensuring that ice time is fairly and equitably

distributed.

4. Compile and maintain a master schedule listing all ice times.

5. Ensure that all team officials are notified in reasonable time in any changes or alterations to their

schedule.

6. Schedule sufficient ice time for coach’s clinics, referee clinics, skill clinics, and house league

tournaments, as directed by the Executive.

7. Act as a liaison with ice schedulers from other centers.

8. Attend meeting with South Central AAA, Niagara District A and House League Local League, as

required.

9. Liaison with the Referee in Chief and the Time Keeper scheduler to ensure that referees and

timekeepers are available as required.

Article 3.2

Rep Director

Responsibilities: Fulfill the mandate of Welland Minor Hockey Association as it applies to Triple A

and Single A hockey, providing leadership and direction.

Duties:

1. Appoint Rep Commissioners to assist with the administration of the Triple A and Single A

program.

2. To act as a coordinator for the administration of the Triple A and Single A programs.

3. Monitor all Triple A and Single A teams to ensure that they operate within Welland Minor

Hockey Association and Ontario Minor Hockey Association guidelines.

4. Provide guidance and assistance to team personnel with the administration of any documents,

procedures or protocols that may require during the course of a season.

5. To work in concert with the Single A and Triple A Directors and Rep Commissioners.

6. Sit as chair at monthly coaching personnel meetings.

7. Sit as chair at any Rep Committee meetings.

8. Attend all Board meetings to report on the status of the Triple A and Single A programs.

9. To work in concert with House League Directors in matters that involves player movement or

affiliations with Single A and Triple A teams.

10. To work with Ice Scheduler, Time Keeper Scheduler, Referee in Chief and coaching personnel

to ensure all games and practices are properly conducted and regulated.

11. Act as a contact person between the Ontario Minor Hockey Association, the South Central

Triple A, Niagara District Single A, and Welland Minor Hockey Association.

12. To be responsible for the application of discipline of players, coaching personnel and members

associated with Triple A and Single A programs, as it applies to Ontario Minor Hockey

Association rules and regulations and Welland Minor Hockey Association guidelines.

13. Be responsible for the enforcement of suspensions to players and coaching personnel within

the division and further, have the authority to direct additional suspensions (not to exceed five

games or twenty calendar days) to players and coaching personnel based on any minor breach

of conduct or breach of Ontario Minor Hockey Association rules and regulations or Welland

Minor Hockey Association guidelines.

Article 3.4

Single A Director Responsibilities: Fulfill the mandate of Welland Minor Hockey Association as it applies to Single

A hockey, providing leadership and direction.

Duties:

1. Direct Rep Commissioners to assist with the administration of the Single A program.

2. To act as a co-coordinator for the administration of the Single A program.

3. Monitor all Single A teams to ensure that they operate within Welland Minor Hockey

Association and Ontario Minor Hockey Association guidelines.

4. Provide guidance and assistance to team personnel with the administration of any

documents, procedures or protocols that may require during the course of a season.


6. Sit as co-chair at monthly coaching personnel meetings.

7. Sit as member at any Rep Committee meetings.

8. Attend all Board meetings to report on the status of the Single A program.

9. To work in concert with House League Directors in matters that involves player movement

or affiliations with Single A and Triple A teams

10. To work with Ice Scheduler, Time Keeper Scheduler, Referee in Chief and coaching

personnel to ensure all games and practices are properly conducted and regulated.

11. Act as a co-contact person between the Ontario Minor Hockey Association, the South

Central Triple A, Niagara District Single A, and Welland Minor Hockey Association.

12. To be responsible for the application of discipline of players, coaching personnel and

members associated with Triple A and Single A programs, as it applies to Ontario Minor

Hockey Association rules and regulations and Welland Minor Hockey Association

guidelines, under the direction of the Rep Director.

13. Be responsible for the enforcement of suspensions to players and coaching personnel

within the division and further, have the authority to direct additional suspensions (not to

exceed five games or twenty calendar days) to players and coaching personnel based on

any minor breach of conduct or breach of Ontario Minor Hockey Association rules and

regulations or Welland Minor Hockey Association guidelines.

Article 3.5

Triple A Director

Responsibilities: Fulfill the mandate of Welland Minor Hockey Association as it applies to Triple

A hockey, providing leadership and direction.

Duties:

1. Direct Rep Commissioners to assist with the administration of the Triple A program.

2. To act as a co-coordinator for the administration of the Triple A program.

3. Monitor all Triple A teams to ensure that they operate within Welland Minor Hockey

Association and Ontario Hockey Association guidelines.

4. Provide guidance and assistance to team personnel with the administration of any



6. Sit as co-chair at monthly coaching personnel meetings.

7. Sit as a member at any Rep Committee meetings.

8. Attend all Board meetings to report on the status of the Triple A program.

9. To work in concert with House League Directors in matters that involves player movement

or affiliations with Single A and Triple A teams.

10. To work with Ice Scheduler, Time Keeper Scheduler, Referee in Chief and coaching

personnel to ensure all games and practices are properly conducted and regulated..

11. Act as a co-contact person between the Ontario Minor Hockey Association, the South

Central Triple A, Niagara District Single A, and Welland Minor Hockey Association.


members associated with Triple A and Single A programs, as it applies to Ontario Minor

Hockey Association rules and regulations and Welland Minor Hockey Association

guidelines, under the direction of the Rep Director.



exceed five games or twenty calendar days) to players and coaching personnel based on



Article 3.6

Directors: Pre-Novice, Novice, Atom, Peewee, Bantam, Midget

Responsibilities: Fulfill the mandate of Welland Minor Hockey Association as it applies to House

League Hockey, providing leadership and direction

Duties:

1. Oversee and control all aspects of the division that the Director is responsible for.

2. Review all coaching applications for the division that the Director is responsible for and

select coaches based on their knowledge, skills and abilities.

3. Provide guidance and assistance to all team personnel with the administration of any


4. To work in concert with Rep Directors in matters that involves player movement or

affiliations with Single A and Triple A teams from House League.

5. Administrate all team rosters and OMHA player cards and OMHA team official cards.

6. Review all game sheets to ensure that all Welland Minor Hockey Association guidelines

are followed.

7. Oversee all team selections, player movements and monitor team progress to ensure a basis

of equality throughout the division.

8. Rule on all disputes with the division.


members associated within their, as it applies to Ontario Minor Hockey Association rules

and regulation and Welland Minor Hockey Association guidelines.

10. Appoint a maximum of two Commissioners for the division and to work in concert with

those Commissioners.

11. Appoint coaches and mangers at large pursuant to Welland Minor Hockey Association

guidelines.

12. Conduct monthly meetings with coaching personnel within the division.

13. Communicate any information that is deemed important to players, coaching personnel and

parents within the division.

14. Report to the Board, the status of the division.

15. Assist Directors of other divisions when required.



exceed five games or twenty calendar days) to players and coaching personnel base don



17. Prepare all master schedules for the division.

Article 3.7

Commissioner: Select and House League

Responsibilities: Assist Directors in fulfilling the mandate of Welland Minor Hockey Association as it

applies to Triple A or Single A or House League hockey, providing leadership and direction.

Duties:

1. Assist the Director in the execution of his/her duties as it pertains to the division that the Director

is responsible for.

2. Act as a resource to coaching personnel and players within the division.

3. Attend meeting as directed by the Director.

4. Communicate required information to coaching personnel and players within the division as

directed by the Director.

5. Assume the responsibilities of the Director when required.

6. When directed by the Director, to be responsible for the enforcement of suspensions to players and

coaching personnel within the division and further, have the authority to direct additional

suspension s (not to exceed five games or twenty calendar days) to players and coaching personnel

based on any minor breach of conduct or breach of Ontario Minor Hockey Association rules and


Article 3.8

Bingo Chairman Responsibilities: Operate and manage the Bingo program as it pertains to Welland Minor Hockey

Association:

Duties:

1. To be in charge of all aspects of the Bingo program, acting as a liaison between any government

regulating agencies, the operators of the bingo facility and Welland Minor Hockey Association.

2. Be responsible for the recruitment and attendance of all personnel required for the operation of the

bingo program.

3. Be responsible for reporting all information pertaining to the bingo program to the Board on a

regular basis.

4. Be responsible for forwarding all monies collected from the bingo program to the Treasurer of


Article 3.9

Registrar


nominee must possess the following skills and abilities: Above-average organizational skills, above-

average communication skills and functional computer skills.

Appointment: The nominee will be appointed to this position only after receiving majority support from

the Board of Directors.

Responsibilities: To organize, execute and oversee all duties in relation to the registration of members of


Duties:

1. Co-ordinate the registration process for all participants within Welland Minor Hockey Association

and to oversee the proper registration of all team rosters, players’ cards and team official cards.

2. Maintain possession and or control off all player cards, team official cars, team rosters, and

affiliated player rosters.

3. To act as a singing authority on behalf of Welland Minor Hockey Association for the purposes of

player registration ,team official registration and team registration with the Ontario Minor Hockey

Association and any other hockey governing body.

4. To act as the primary authority for Welland Minor Hockey Association in relation to confirming

residential status.

5. To act as the primary authority for Welland Minor Hockey Association for the purposes of the

Privacy Act.

6. To act as a designated person for Welland Minor Hockey Association for the purposes of the

Privacy Act.

7. To have status as a “bone fide” member of the Executive of Welland Minor Hockey Association

on any issues that pertains to the duties of the Registrar.

8. To share information of all registered participants of Welland Minor Hockey Association with the

Treasurer to ensure that all fess are paid within association guidelines.

9. To report the status of all registration matters to the members of the Executive of Welland Minor

Hockey Association in monthly intervals.

Remuneration: The President or his designee shall negotiate an annual rate or disposition with the

Registrar. Any negotiated amount of remuneration must receive approval by a majority of the Board of

Directors. The annual rate or disposition will be paid in four equal installments: August 15th

, October

15th

, December 15th

and March 15th

.

Article 3.10

Media Liaison Officer


nominee must possess the following skills and abilities: Above-average organizational skills, above-

average verbal and written communication skills and functional computer skills.

Appointment: The nominee will be appointed to this position only after receiving majority support from

the Board of Directors.

Responsibilities: To act as a media liaison officer and official spokesperson for Welland Minor Hockey

Association.

Duties:

1. Under the direction of the President or his designee, to act as an official spokesperson for Welland

Minor Hockey Association, as it relates to any coverage with media organizations.

2. To initiate positive exposure of the embers, events and programs of Welland Minor Hockey

Association with media organizations.

3. To provide information to media organizations that provide game and player coverage of Welland

Minor Hockey Association events.

4. To monitor all Welland Minor Hockey Association press releases that identifies an individual

participant by name and or image. And further, to ensure that those press releases meet the

provisions of the Privacy Act.

5. Be responsible for building a rapport and professional understanding with local news reporters.

6. To attend Welland Minor Hockey Association events and identify possible stories of interest

involving association members and to bring these stories of interest to the attention of local news

reporters.

7. To assist team officials with the preparation of press releases, game summaries and other

newsworthy information and to further assist with the proper dissemination to media organizations.

8. To monitor all releases to the media by members of Welland Minor Hockey Association, ensuring

that sponsor’s are properly identified and promoted.

9. Be responsible for establishing a press release protocol for all members of Welland Minor Hockey

Association that will provide for the expeditious and accurate release of information to all media

organizations.

10. To work with local media organizations to better promote Welland Minor Hockey Association and

its members.

Article 3.11

Ombudsman

Overview Philosophy: Ombudsman Welland Minor Hockey Association has put in place a series of

administrative protocols to receive, investigate and conclude complaints by members within the

association. The association also realizes that from time to time, members are reluctant to come

forward with these complaints and concerns. This reluctance is sometimes based on a lack of

understanding of the complaint process, uncertainty that the complaint or concern falls within the

parameters of the association directives or that there is some other factor that makes the complainant

uneasy. To better serve the member of the Welland Minor Hockey Association, the position of

Ombudsman has been established. This advocate position is to assist members in discussing their

complaints or concerns, in an environment outside of Welland Minor Hockey Association structure.

Eligibility: The President or his designee may nominate any person to stand for this position.

The nominee must possess the following skills and abilities: Above-average organizational skills,

above-average verbal and written communication skills and functional computer skills. The nominee

must also have the ability to make sometimes difficult or unpopular decisions based on common sense

applications of written and unwritten protocol. The nominee must have any type of association with

any player, team official or executive member that would impair his/her ability to make fair and

impartial decisions.

Appointment: The nominee will be appointed to this position only after receiving majority support

from the Board of Directors.

Responsibility: To act as unbiased advocate and counselor to any member of Welland Minor Hockey

Association that believes that it is in their best interest to seek independent advice and counsel. To act

as Ombudsman for members of Welland Minor Hockey Association only in situations where a

complaint or concern arises in relation to; the unfair treatment of a member by a team official,

improper conduct of a team official directed at a member, improper conduct towards any member by

another member or a breach of any section of the Manuel of Operations or the Welland Minor Hockey

Complaint Policy.

The Ombudsman shall not called upon to act in any capacity after a complaint has been made to

Welland Minor Hockey Association and the complaint is in any stage of the process.

Duties:

1. To act as advocate for members of Welland Minor Hockey Association only in situations

where there is a complaint or concern that has not yet been reported.

2. To be available to assist any members of Welland Minor Hockey Association in providing

independent and unbiased advise. The Ombudsman shall review the information provided and

make a common sense assessment of the facts.

3. Based on the assessment of the facts, determine the most appropriate course of action for the

member.

4. Determine if a formal complaint should be registered with the Welland Minor Hockey

Association.

5. The Ombudsman will not conduct any structured type of investigation, interview any persons

or gather any type of evidence. The Ombudsman may rely on his/her own non-intrusive

observations to further the decision making process.

6. The Ombudsman may monitor the progression of any incident that he/she is involved with

until its conclusion.

7. The Ombudsman is required to ensure that the rights of all parties involved are respected and

protected.

8. The Ombudsman does not have the right or privilege to discuss with anyone, any information

supplied by the complaint unless the complaint has given direct and specific permission. ( The

exception to this paragraph is when information is deemed to fall under the provisions of the

Family and Children’s Protection Act)

The Ombudsman may make inquiries with members of Welland Minor Hockey Association to

determine the proper application of association rules, policies and protocol.

Article 4.0

Rep Division Triple A

This section will provide guidelines for the operation of the Rep Division as it pertains Triple A

teams. Included in this section are guidelines that apply to players, teams and coaching personnel.

Article 4.1

Rep Division Structure Triple A

Midget AAA

Bantam AAA

Peewee AAA

Atom AAA

Novice AAA

Minor Midget AAA

Minor Bantam AAA

Minor Peewee AAA

Minor Atom AAA

Prior to any minor age group team being organized and approved, the team at the major age at that

level must be organized and approved. ( This term and condition may be overruled based on the

consent of the Board and the District Executive Member of the Ontario Minor Hockey Association).

Article 4.2

Coaching Personnel Selection Triple A

Welland Minor Hockey Association will select all coaches at the Triple A level using the following

process:

1. Prior to February 15th

of each year, notice will be given through the media that applications

will be accepted for Head Coaching positions for the next hockey season.

2. Interviews for the position of Head Coach will be scheduled prior to the commencement of

tryouts.

3. Any person requesting to be considered for a head coach position must complete the

application form, indicating which team or teams he/she requests to be considered for and

forward it to the Board within the specific time line. Once the Selection Board receives the

application, the person shall be referred to as the Candidate.

4. The Selection Board will be made up of five (5) permanent members. The President, 1st Vice

President, Rep Director, AAA Director and A Director. If any of the permanent members

cannot fulfill their duties, they can appoint a designee in their place. Any additional members

of the Selection Board will be mutual selections of the Rep Director and the President. The

President will be the Acting Chair. His / Her duties will include having a written agenda

approved by the Committee, preserve the majorities will, maintain decorum, act as an

impartial overseer in the interview process and act as a tie breaker if such as event occurs.

The other members of the Board will follow the agenda and be responsible for conducting the

interviews. The entire selection board will sign a confidentiality form prior to the interview

process. All candidates will be notified at the conclusion of the selection process as to

whether or not they were successful in securing a team.

5. The Selection Board will review all applications and may disregard any application that is

incomplete or does not meet any standards established by the Selection Board. The Board

may short list Candidates for any or all teams.

6. The Selection Board will interview Candidates to determine if they possess the required

knowledge, skills and abilities to coach at the Triple A level. Other factors that may influence

the Selection Board will be the level length of experience in coaching, prior awards or

commendations pertaining to sports, any previous breaches of conduct, current coach/trainer

certification, and communication skills.

7. A Candidate may declare that a conflict of interest exists with a member of the Selection

Board and request that the affected member of the Selection Board be excused from the

interview process. The Candidate must declare the conflict in writing to the President or his

designee, including the reason for the conflict. The President or his designee will rule on the

request prior to the commencement of the subject interview. A Candidate may only request a

maximum of one Selection Board member to be excused during an interview process.

8. If a member of the Selection Committee cannot make a fair and unbiased assessment of a

Candidate due to any previous conflict or association, the member of the Selection Committee

is obliged advise the remainder of the Selection Committee of the conflict and request to be

excused for that subject interview

9. The Selection Board will treat all Candidates equally during the interview process and make

their decisions based on a predetermined set of evaluating standards.

10. Successful Candidates will be notified by either telephone or written correspondence as soon

as is practicable.

11. Any person requesting to consider as a Candidate for a Triple A team, must declare if he/she

has a child that is eligible to play at that age group.

12. An eligible child is defined as any child that is in the care and custody of the head coach

candidate and is within two age groups of the team that the coach candidate is applying for.

Article 4.3

Team Composition Team Officials/ Personnel Triple A

Triple A teams within Welland Minor Hockey Association will be composed of the following

members.

1. Head Coach must possess a valid coach level certification, Preventive Services certification and

any other required certification as directed by Ontario Minor Hockey Association and a local

police records clearance.

2. Manager must possess a valid Preventive Services certification and a local police records

clearance.

3. Trainer must possess a valid Trainers level certification as directed by Ontario Minor Hockey

Association, Preventive Services certification and a local police records clearance.

4. Assistant Coach must possess a valid coach level certification, Prevention Services certification

and any other required certification as directed by Ontario Minor Hockey Association and a local


5. Parent Representative must have a local police records clearance.

Article 4.4

Team Composition Players Triple A

Triple A teams within Welland Minor Hockey Association will be composed of the following members.

1. Novice team will be composed of a minimum of fifteen skaters and two goaltenders being placed

on the team roster. For the purpose of development, all Novice teams will have five (5) AP players

and an AP goaltender at practices.

2. Minor Atom team will be composed of a minimum of fifteen skaters and two goaltenders being

placed on the team roster

3. Atom team will be composed of a minimum of fifteen skaters and two goaltenders being placed on

the team roster

4. Minor Peewee will be composed of a minimum of fifteen players and two goaltenders being placed

on the team roster

5. Peewee team will be composed of a minimum of fifteen skaters and two goaltenders being placed

on the team roster

6. Minor Bantam team will be composed of a minimum of fifteen skaters and two goaltenders being


7. Bantam team will be composed of a minimum of fifteen skaters and two goaltenders being placed

on the team roster

8. Minor Midget team will be composed of a minimum of fifteen skaters and two goaltenders being


9. Midget team will be composed of a minimum of fifteen skaters and two goaltenders being placed

on the team roster

Note: The above team composition may be altered by unanimous consent of the Rep Committee.

Article 4.5

Team Selection Pre-season Triple A

This section applies the fundamental principles of player selections as it applies to the Triple A program

within Welland Minor Hockey Association. Also include in this section are directives that must be

followed in relation to player movement and out of zone players.

1. Team tryouts will commence in either (Spring) March/April or (Fall) August/September). Spring

tryouts are open to all players and fall tryouts are by invitation by the Coach. This does not apply

to the Major Midget program. Notification of these tryouts are to be made through local

newspapers and the WMHA website.

2. Fees for Triple A team try outs are to be determined by the Board on a yearly basis.

3. All players will receive a minimum of three ice sessions during a team try out.

4. Any players who played Triple A the previous season will be allowed to participate in at least one

exhibition game.

5. Any player may try out for an older age group and his own age group simultaneously. Tryout fees

will be applicable for both levels. (Example: A Minor Bantam player may try out for the Minor

Bantam and the Bantam team at the same time.) The player must notify the Director and coaches

of both teams of his intentions. The Coach of the older team must inform the Director if the player

possesses the skills and abilities to play at the older level within two (2) sessions and must

communicate to the Director for an evaluation to occur in order to determine the eligibility of the

player to play at the higher level. Any player that is signed to a team at an older age group must

possess the skills and abilities to be in the top third of the team. The decision of the evaluation

committee is final and cannot be appealed.

6. No coach will either entice or restrict a player from attempting to play at a higher level. WMHA

will follow OMA guidelines if tampering has occurred.

7. Any player that tries out for an older team may be released to his own age level after only one ice

session.

8. During Spring try outs, a coach must offer players that he intends to sign in the fall, the

opportunity to sign an OMHA Letter of Intent within thirties (30) days of the start of try outs. Any

player not offered a OMHA Letter of Intent, will be granted an F1 Release to tryout in another

center.

9. As per SCTA guidelines, any Zone player must participate in tryouts as per OMHA guidelines to

be granted an F1 release by WMHA.

10. Coaches of the teams from Minor Hockey Peewee and below cannot not sign any out of Zone

player to a Triple A card without the consent of the Rep. Director and the Triple A Director.

11. Coaches of teams from Peewee and above may sign an out of Zone player to a Triple A card, if the

player is capable of being an bone fide asset to the team.

12. A Coach that signs a player to a Triple A team in demonstrating his commitment to that player for

the entire season.

13. A player who is signing a card for a Triple A team is demonstrating his/her commitment to that

team for the entire season.

14. No player can be enticed or offered a card on a Triple A team after November 1st as per OMHA

rules without the permission of the Rep Director and the player’s home center, including Welland.

Article 4.6

Releasing Players Pre-season Triple A

This section applies the fundamental principles of player releases as it applies to the Triple A program

within Welland Minor Hockey Association. Also included in this section are directives that must be

followed in relation to player dates and conditions.

Overview Philosophy Pre-season Releases

Releasing a player from a Triple A team can have varying degrees of negative effects, both physically and

psychological. The process of releasing can become a vicious circle for many players who come out every

year to make a Triple A team and then are continually rejected. These players have not achieved the

required skill level and consequent get very little opportunity to with little self-esteem or confidence.

It is, therefore, important that every coach reduce this negative factor by using procedure that

will give player as much positive reinforcement as possible and encouraging the players to take positive

steps to improve their skills and abilities.

Pre-season Releases Procedures:

1. The Head Coach, Director and a member of the coaching staff be in attendance when a player is

released.

2. All releases shall be done in a private area and are to be kept confidential.

3. The release process should be as individualized as possible keeping in mind that every player is an

individual having different anxiety and self-concept levels.

4. Make the player aware that the coaching staff have made observations of his/her skills and abilities

and have identified both the strengths and weaknesses in these categories. Further, advise the

player of methods that would increase his/her skills and abilities to a level that would afford a

better opportunity to make the team in the future.

5. If the player is going to be offered an opportunity to be an affiliated player, he must be informed of

this and given the opportunity to sign an AP sheet at the time of release.

6. Final releases are to be made no later then 6:00 p.m. on the date mandated by WMHA.

7. A player shall not be released on the basis of race, religion, association, gender, residency (

exception See Article 4.5) or financial status.

8. No player will be released by telephone, mail, email, by a third party or posted notice. . However a

release may be granted by a personalized, HAND-DELIVERED letter (which outlines the reasons

for the release) so long as the coach provides the player / parent the opportunity for inquiries

regarding the release.

9. No player will be advised of his/her released by the lack of further communication.

Article 4.7

Mid-Season Releases Triple A

This section applies the fundamental principles pf player releases as it applies to the Triple A program

within Welland Minor Hockey Association. Also included in this section are directives that must be

followed in relation to player dates and conditions.

Overview Philosophy Mid-season Releases

More devastating to a young player then being released in pre-season, is the reality of being released mid-

season. A player who endeavors to make a Triple A team, often makes sacrifices that other children

outside of hockey are never obligated to make. With these sacrifices, a mutual agreement of commitment

between the coach and the player is made, in the understanding that hard work, dedication a desire to learn

will bring success. From time to time, players do not live up to the expectations of their coach and are

released to make room for new players. This type of release is probably the most traumatic that any player

can experience.

It is the directive of this Association that mid-season releases will only occur under certain defined

guidelines, to ensure that each release is in the best interest of the player, the team, the coach and the

Association.

No player will be released after October 15th

of each season unless one of the following conditions

applies:

1. The player is physically incapable of completing the season due to injury or illness and there is no

chance of return during the current season

2. The player requests to be released and moved to a team in a lower division in either Welland or

their home center. This request must be granted by the REP Committee and financial

renumeration will be denied unless the position previously occupied by the player can be filled.

3. The player breaches a major code of conduct, is found to be a severe discipline problem creating

an unhealthy environment for the team and will not comply with team or Associations rules. This

release will only be made after coaching personnel have notified the player and the Triple A

Director in writing of the problem, and no other resolution could be found. This process must be

documented. This release cannot be made without the consent of both the Rep Director and the

Triple A Director. Registration and Rep fees will not be reimbursed for a player being released for

severe disciplinary reasons.

4. The player is to be so lacking in talent that it is unsafe for him/her to continue to play at this level.

This release will only be made after coaching personnel have notified the player and the Triple A

Director in writing of the problem, and no other resolution could be found. This release must be

made with the consent of both the Rep Director and the Triple A Director. A portion of

Registration and Rep fees may be reimbursed under this article if the player is reassigned to a

lower team in WMHA or a team in his home center.

5. No player will be released until an alternative team has been located and agrees to accept the

player.

6. All guidelines as specified by the Ontario Minor Hockey Association Manual of Operations must

be complied with.

Article 4.8

Team Discipline Triple A

The Association realizes that the Triple A hockey program is highly structured and competitive in nature.

Coaching personnel and players realize that the discipline is a necessary concept to achieve both

individual and team goals. Team discipline is part of every coaching strategy and is recognized as a

manner in which rules of conduct can motivate players towards a common goal.

The guidelines concerning discipline at the Triple A levels are as follows:

1. Players are expected to follow team rules and abide by the WMHA & OMHA Codes of Conduct,

whether on ice or off ice.

2. Players who refuse to follow team rules may be subjected to a number of disciplinary acts that

include: minor to major loss of ice time. Documentation of disciplinary action for moderate to

major issues is required and must be forwarded to the Triple A Director & Rep Director.

3. Coaches are expected to utilize a graduated system of discipline that increases the measure of

discipline with the continuation of misconduct, and the decrease in the measure of discipline with

the reduction of misconduct.

4. Coaching personnel are prohibited from using any foul language or muscular force, directly or

indirectly in any form on or towards a player in relation to any corrective measures.

5. Any player who habitually breaches team rules, causes any situation that endangers anyone’s

safety, acts in a violent manner towards anyone or causes a serious injury to anyone, while acting

in the capacity of a participant of a Triple A team, may be released to another team at anytime

pursuant to Article 4.7.

Article 4.9


The Association recognizes that certain structure and operating procedures must be in place for the smooth

and continuous operation of any team.

Triple A teams shall operate under the following guidelines:

1. All members of Triple A coaching staffs are responsible for knowing the rules and regulations as

set down by Ontario Minor Hockey Association, the Constitution and the Manual of operations of

the Welland Minor Hockey Association and to abide those rules.

2. Coaching personnel will endeavor to improve their skill levels as it pertains to coaching.

3. Each team will carry the minimum number of players pursuant to Article 4.4.

4. Where and when the situation is favorable, coaching personnel may consider signing players above

the minimum number in an attempt to develop more players

5. Coaching personnel shall establish clear and decisive rules concerning the conduct expected from

players, and communicate those rules at the start of the season.

6. Coaching personnel are responsible for the actions of their players while they are at any arena or

facility acting in the capacity of a participant of Welland Minor Hockey Association.


facility acting in the capacity of a participant of Welland Minor Hockey Association during any

tournament, however, they are not responsible for the actions of their players while the players are

in the care and custody of responsible adults while not acting as a participant of Welland Minor

Hockey.

8. Coaching personnel will communicate to players the accepted style of dress to be worn during

team functions.

9. The Head Coach and the Parent Rep(s) will meet with the parents of all players at the beginning of

the season and all pertinent information concerning team rules, events and responsibilities will be

disseminated.

10. The Parent Reps will act as co-signers on any team account kept at a financial institution. No

member of the coaching staff shall act in this function.

11. All fund raising done on behalf of the team must be deemed to be legal and conform to conditions

as set down by the Executive Board, the City of Welland and the Ontario Lottery & Gaming

Commission.

12. Expenses for all tournaments are the responsibility of the team.

13. Mileage, meal and room expenses (excluding alcohol) for coaching personnel at tournaments are

to be paid for by the team using the approved fee requisition form located in Appendix D1.0. See

Article 7.5.6 for summary of expenses.

14. The Manager is responsible for submitting all Ontario Minor Hockey Association player cards, all

Ontario Minor Hockey Association team official cards, an Ontario Minor Hockey Association

team roster, an Ontario Minor Hockey Association affiliated list and travel permits to the Triple A

Rep Director within the time lines as specified each year.

15. The Manager is responsible for the submission to the Triple A Director of any monies collected in

relation to Rep Fees by the dates indicated by the Registrar.

Article 4.10

Affiliated Players Triple A

The Association realizes that affiliated players are an important resource to any Triple A team. To this

end, it is required that all Triple A teams will adhere to the following policy:

All coaches will ensure that they sign a minimum of . . .

1. one (1) goaltender

2. one (1) defencemen

3. two (2) forwards

Triple A Coach will:

1. Identify players that are both eligible and willing to be affiliated players on the Triple A team.

2. Contact the eligible player (and parent) and the coach (or manager) of that player’s team ( referred

to in this section as the Base Team) and advise them that the player is being considered as an

affiliated player.

3. After consent from the player, the parent and the coach or manager of the Base Team is given to

the Triple A coach, then an Affiliated Player Consent Form will be completed

4. Upon completion of the Affiliated Player Consent Form, the player’s name will be added to the

Affiliated Player list pursuant to the regulations of the Ontario Minor Hockey Association.

5. The completed Affiliated Player Lists and the individual Affiliated Player Consent Forms will be

forwarded to the Triple A Director for Ontario Minor Hockey Association approval.

Triple A Director will:

1. Review all Affiliated Player Lists to the appropriate Ontario Minor Hockey are complete and all

information is correct.

2. Forward all completed Affiliated Player Lists to Welland Minor Hockey for processing.

3. Collect any affiliated player fees when applicable.

Note: Under OMHA policy, a player can only be affiliated to ONE team per year.

Article 4.11


1. Affiliated players may practice will the Triple A team whenever requested by the Triple A coach.

Note* Additional fees may be charged to affiliated players who practice and play with a Triple A

team on a regular basis.

2. The coach of the Triple A team must have the consent of the coach of the Base Team prior to using

any players from that team as affiliated players. It is preferred that 24 hours notice be given to the

player and Base Coach, but 24 hours notice is not required.

3. The coach of a Triple A team can enter into an agreement with the coach of the Base Team that

allows affiliated players to play whenever required for the Triple A team, without continued

notices and requests for consent.

4. Any discrepancies concerning the use of affiliated players will be dealt with by the Triple A

Director and the Single A Director or when they are not available, the Rep Director.

5. Affiliated players must commit to games or practices with their Base Team before they can

commit to the Triple A team, unless one or more of the following conditions apply:

i. i. The affiliated player has the consent of the Triple A Director and the coach of the Base

Team to miss his Base Team’s game or practice.

ii. ii. The affiliated player is permanently playing for the Triple A team and due to a lack of

sufficient Triple A player cards, has been signed and placed on the roster of a lower level team with no

intentions in fulfilling any type of obligations to that team.

iii. iii. The affiliated player has been temporarily placed on the Triple A team to replace and

injured player for an extended period of time.

Article 4.12

Player and Goaltender Ice Time Triple A

The Association believes that the Triple A hockey program can become very

competitive and is often considered being the proving grounds for Junior Hockey. In this spirit, players

and coaches must realize that the rules of equal ice time do not always apply. At this level, hard work

and dedication often result in more ice time; while those participants who choose to exercise less

dedication, sometimes receive less.

The following guidelines are to followed concerning guaranteed ice time for both

skaters and goaltenders’.

Skaters:

1. Ice time during exhibition, tournaments and regular season games should be distributed in an

equitable manner for all skaters on a team. Skaters should receive a minimum of two shifts

per 10 minute and three shifts for a 15 minute period taking into account the normal

progression of the game. Ice time, for Peewee and below, should be distributed in an

equitable manner for all skaters on the team with the exception of the last five minutes of a

close game. This is for the purpose of development

2. Minimum ice time may be suspended if a coach wishes to exercise a measure of discipline as

described in Article 4.8.

3. Minimum ice time may be suspended during playoff games for Bantam and above.

Goaltenders:

1. Ice time during exhibition and regular season games should be distributed in an

equitable manner for all goaltenders on a team. Goaltenders should receive no more

then 60% of the total season games and not less then 40% of the total season games,

playoffs included.

2. No goaltender should be allowed to start more then three games in succession,

unless the other goaltender on the team roster in injured, absent or suspended and is

unable to play.

Article 5.0

Rep Division Single A

This section will provide guidelines for the operation of the Rep Division as it pertains to Single

A teams. Included in this section are guidelines that apply to players, teams and coaching

personnel.

Article 5.1

Rep Division Structure Single A

Midget A Minor Midget A

Bantam A Minor Bantam A

Peewee A Minor Peewee A

Atom A Minor Atom A

Novice A Novice AE

Prior to any minor group team being organized and approved, the team at the major age at

that level must be organized and approved. ( This term and condition may be overruled based on

the consent of the Board and the District Executive Member of the Ontario Minor Hockey

Association)

Article 5.2

Coaching Personnel Selection Single A

Welland Minor Hockey Association will select all coaches at the Single A level using the

following process:

1. Prior to May 15th

of each year, notice will be given through the media that

applications will be accepted for head coaching positions for the next hockey

season.

2. Interviews for the position of Head Coach will be scheduled prior to the

commencement of try outs.

3. Any person requesting to be considered for a head coach position must complete the

application form, indicating which team he/she requests to be considered for and

forward it to the Board within the specified time line. Once the Selection Board

receives the application, the person shall be referred to as the Candidate.

4. The Selection Board will be made up of a minimum of five members. The Rep

Director will select two members of the Selection Board, the President or his

designee will select two members Selection Board and the remaining members of

the Selection Board will be mutual selections of the Rep Director and the President.

5. The Selection Board will review all applications any may disregard any application

that is incomplete or does not meet any standards established by the Selection

Board. In addition, the Selection Board may short list Candidates for any or all

teams.

6. The Selection Board will interview Candidates to determine if they possess the

required knowledge, skills and abilities to coach at the Single A level. Other factors

that may influence the Selection Board will be the level and length of experience in

coaching, prior awards or commendations pertaining to sports, any previous

breaches of conduct, current coach/trainer certification, and communication skills.

7. A Candidate may declare that a conflict of interest exists with a member of the

Selection Board and request that the affected member of the Selection Board be

excused from the interview process. The Candidate must declare the conflict in

writing to the President or his designee, including the reason for the conflict. The

President or his designee will rule on the request prior to the commencement of the

subject interview. A Candidate may only request a maximum of one Selection

Board member to be excused during an interview process.

8. If a member of the Selection Committee cannot make a fair and unbiased

assessment of a Candidate due to any previous conflict or association, the member

of the Selection Committee is obligated advise the remainder of the Selection

Committee of the conflict and request to be excused for that subject interview.

9. The Selection Board will treat all Candidates equally during the interview process

and make their decisions based on a predetermined set of evaluating standards.

10. Successful Candidates will be notified by either telephone or written

correspondence as soon as is practicable

11. Any person requesting to considering as a Candidate for a Single A team, must

declare if he/she has a child that is eligible to play at that age group. A Candidate

who has a child eligible to play at this age level will not be considered if another

Candidate is available and possess equal or superior abilities.

12. If a person is successful in securing the position of Head Coach on team that

his/her child is eligible to play for, pursuant to paragraph 10 of this section; Under

no exception, that person be allowed to hold the position of Head Coach on any

subsequent team that his child is eligible to play on for the duration of the child’s

minor hockey career.

Article 5.3

Team Composition Team Officials/Personnel Single A

Single A teams within Welland Minor Hockey Association will be composed of the following

members.

1. Head Coach must possess a valid coach level certification, Preventive Services certification and

any other required certification as directed by Ontario Minor Hockey Association and a local


2. Manager must possess a valid Preventive Services certification and a local police records

clearance.

3. Trainer must possess a valid Trainers level certification as directed by Ontario Minor Hockey

Association, Preventive Services certification and a local police records clearance.

4. Assistant Coach must possess a valid coach level certification, Preventive Services certification

and any other required certification as directed by Ontario Minor Hockey Association and a local


5. Parent Representative must have a local police records clearance.

Article 5.5

Team Composition Players Single A

Single A teams within Welland Minor Hockey Association will be composed of the following members.

1. Novice team will be composed of a minimum of fourteen skaters and two goaltenders being placed

on the team roster. For the purpose of development, all Novice teams will have five (5) AP players

and an AP goaltender at practices.

2. Minor Atom team will be composed of a minimum of fourteen skaters and two goaltenders being


3. Atom team will be composed of a minimum of fourteen skaters and two goaltenders being placed

on the team roster

4. Minor Peewee team will be composed of a minimum of fourteen skaters and two goaltenders being


5. Peewee team will be composed of a minimum of fourteen skaters and two goaltenders being

placed on the team roster.

6. Minor Bantam team will be composed of a minimum of fifteen skaters and two goaltenders being


7. Bantam team will be composed of a minimum of fifteen skaters and two goaltenders being placed

on the team roster.

8. Minor Midget team will be composed of a minimum of fifteen skaters and two goaltenders being


9. Midget team will be composed of a minimum of fifteen skaters and two goaltenders being placed

on the team roster.

10. Each Single A team has the option of signing a third goaltender to a team roster

11. Each Single A team, comprised of major and minor players in one age group, shall have a team

configuration of a minimum of five minor age skaters and one minor age goaltender.

12. If a coach cannot fulfill the minimum minor player compliment for a Single A team comprised of

major and minor player as defined in paragraph 11, the coach may request relief from that

condition with the consent of the Rep Director.

Article 5.5

Team Selection Pre-season Single A

This section applies the fundamental principles of player selections as it applies to the

Single A program within Welland Minor Hockey Association. Also included in this section are directives

that must be followed in relation to player movement and out of zone players.

1. Team try outs will commence in the ( Fall) August/September and are on an open basis.

Notification of these try outs are to be made through local newspapers and the WMHA website.

2. Fees for Single A team try outs are to be determined by the Board on a year to year basis.

3. All players will receive a minimum of three ice sessions during a team try out.

4. Any player who played Single A the previous season will be allowed to participate in at least one

exhibition game,

5. Any player (of Bantam age or older) who is younger then the team for which he is trying out for,

may at the same time try out for the team at his own age group. ( Example: A Minor Bantam

player may try out for the Minor Bantam and the Bantam team at the same time.) The player must

notify the Director and coaches of both teams of his intentions. The coach of the older team will

inform the Director if the player possesses the skills and abilities to play at the older level within

two (2) sessions and communicate to the Director that he is requesting an evaluation to determine

the eligibility of the player to play at the higher level. Any player that is signed to a team at an

older age group must possess the skills and abilities to be in the top third of the team. This

paragraph includes players who wish to try out for Triple A teams.

6. Any player may try out for a Triple A and a Single A team at the same time. The player must

notify the coaches of both teams of his intentions.

7. No coach will either entice or restrict a player from attempting to play at a higher level.

8. Any player that tries out for an older team may be released to his own age level after only one ice

session. The player will then only be guaranteed two ice sessions at his own age level.

9. A Coach that signs a player to a Single A team is demonstrating his commitment to that player for

the entire season.

10. A player who is signing a card for a Single A team is demonstrating his/her commitment to that

team for the entire season.

Article 5.6

Releasing Players Pre-season Single A

This section applies the fundamental principles of player releases as it applies to the Single

A program within Welland Minor Hockey Association. Also included in this section are directives that

must be followed in relation to player dates and conditions.

Overview Philosophy Pre-season Releases

Releasing a player from a Single A team can have varying degrees of negative effects, both

physically and psychologically. The process of releasing can become a vicious circle for many players

who come out every year to make a Single A team and then are continually rejected. These players have

not achieved the required skill level and consequently get very little opportunity to practice on a regular

basis to improve their overall abilities. This repetitive cycle often leaves a player with little self-esteem or

confidence.

It is, therefore, important that every coach reduce this negative factor by using procedures

that will give player as much positive reinforcement as possible and encourage the players to take positive

steps to improve their skills and abilities.

Pre-season Releases Procedures:

1. The Head Coach, Director and a member of the coaching staff shall be in attendance when a

player is released.

2. All releases shall be done in a private area and are to be kept confidential.

3. The release process should be as individual as possible keeping in mind that every payer is an

individual having different anxiety and self-concept levels.

4. Make the player aware that the coaching staff have made observations of his/her skills and

abilities and have identified both the strengths and weaknesses in these categories. Further, advise

the player of methods that would increase his/her skills and abilities to a level that would afford a

better opportunity to make the team in the future.

5. If the player is going to be offered an opportunity to be an affiliated player, advise the player of

this at the time of the release. A coach should not promise a released player the opportunity to be

an affiliated player if there is not a genuine desire to carry out that plan.

6. Any player who is a Welland resident should be referred to and introduced to the coach or

Director of House League at his/her age level at the time of their release.

7. Final releases are to be made no later then 6:00 p.m. on the last date of signing as directed by the

Ontario Minor Hockey Association.

8. A player shall not be released on the basis of race, religion, association, gender, residency (

exception See Article 4.5) or financial status.

9. No player will be released by telephone, mail, email, by a third party or posted notice. However a

release may be granted at Bantam and above by a personalized, HAND-DELIVERED letter so

long as the coach provides the player / parent the opportunity for inquiries regarding the release.

10. No player will be advised of his/her release by the lack of further communication.

Article 5.7

Mid-Season Releases Single A

This section applies the fundamental principles of player releases as it applies to the Single

A program within Welland Minor Hockey Association. Also included in this section are directives that

must be followed in relation to player dates and conditions.

Overview Philosophy Mid-season Releases

More devastating to a young player then being released in pre-season, is the reality of being

released mid-season. A player who endeavors to make a Single A team, often makes sacrifices that other

children outside of hockey are never obligated to make. With these sacrifices, a mutual agreement of

commitment between the coach and the player is made, in the understanding that hard work, dedication a

desire to learn will bring success. From time to time, players do not live up to the expectations of their

coach and are released to make room for new players. This type of release is probably the most traumatic

that any player can experience.

It is directive of this Association that mid-season releases will only occur under certain

defined guidelines, to ensure that each release is in the best interest of the player, the team, the coach and

the Association.

No player will be released after October 15th

of each season unless one of the following conditions

applies:

1. The player is physically incapable of completing the season due to injury or illness and there is

no chance of return during the current season.

2. The player requests to be released and moved to a team in a lower division in Welland.

3. The player breaches a major code of conduct, creating an unhealthy environment for the

coaching personnel or other players on the team. This release must be made with the consent of

both the Rep Director and the Single A Director.

4. The player is found to be a severe discipline problem and will not comply with team or

Association rules. This release will only be made after coaching personnel have notified the

player and the Single A Director in writing of the problem, and no other resolution could be

found. This release must be made with the consent of both the Rep Director and the Single A

Director.

5. The player is found to be so lacking in talent that it is unsafe for him/her to continue to play at

this level. This release will only be made after coaching personnel have notified the player and

the Single A Director in writing of the problem, and no other resolution could be found. This

release must be made with the consent of both the Rep Director and the Single A Director.

6. No player will be released until an alternative team has been located and agrees to accept the

player.

7. A portion of rep fees may be reimbursed to any player released mid-season and is re-assigned to

a House League team within Welland Minor Hockey Association.

8. All guidelines as specified by the Ontario Minor Hockey Association Manual of Operations must

be complied with.

9. The son/daughter of any parent/guardian or responsible person who was found un contravention

of Article 2.0 paragraph 14 may be moved upon direction of the President or his designee, to

another team either within or outside of Welland Minor Hockey Association. This player

movement cannot be appealed.

Article 5.8

Team Discipline Single A

The Association realizes that the Single A hockey program is highly structured and

competitive in nature. Coaching personnel and players realize that discipline is a necessary concept to

achieve both individual and team goals. Team discipline is part of every coaching strategy and is

recognized as a manner in which rules of conduct can motivate players towards a common goal.

The guidelines concerning discipline at the Single A level are as follows:

1. Players are expected to follow team rules, whether on ice or off ice.

2. Players who refuse to follow team rules may be subjected to a number of disciplinary acts that

include: minor loss of ice time ( benching for several shifts), moderate loss of ice time ( benching

for one period or more), major loss of ice time ( benching for complete game).

3. Any coach that exercises either the moderate or major loss of ice time as referred to in paragraph

2) in this section, is required to document the incident on a disciplinary incident form and

forward a copy to the Single A Director.


discipline with the continuation of misconduct, and the decrease in the measure of discipline

with the reduction of misconduct.

5. A coach may verbally correct a player’s conduct however; a coach is not to intimidate a player in

any face-to-face confrontation.

6. Coaching personnel or players are not to use foul language during any verbal disagreement.

7. All coaching personnel are absolutely prohibited from using any muscular force, directly or



safety, acts in a violent manner towards anyone or causes a serious injury to anyone, while acting

in the capacity of a participant of a Single A team, may be released to another team at anytime,

pursuant to Article 4.7.

Article 5.9

Team Operation Structure Single A

The Association recognizes that certain structure and operating procedures must be in place

for the smooth and continuous operation of any team.

Single A teams shall operate under the following guidelines:

1. All members of Single A coaching staffs are responsible for knowing the rules and regulations as

set down by the Ontario Minor Hockey Association, the Constitution and the Manual of

Operations of the Welland Minor Hockey Association and to abide by those rules.

2. Coaching personnel will endeavor to improve their skill levels at it pertains to coaching.


4. Where and when the situation is favorable, coaching personnel may consider signing players above

the minimum number in an attempt to develop more players.

5. Coaching personnel shall establish clear and decisive rules concerning the conduct expected from

players, and communicate those rules at the start of the season.


facility acting in the capacity of a participant of Welland Minor Hockey Association.


facility acting in the capacity of a participant of Welland Minor Hockey Association during any

tournament, however, they are not responsible for the actions of their players while the players are

in the care and custody of responsible adults while not acting as a participant of Welland Minor

Hockey.


team functions.

9. The Head Coach and the Parent Rep will meet with the parents of all players at

the beginning of the season and all pertinent information concerning team rules,

events and responsibilities will be disseminated.

10. The Parent Reps will act as co-signers on any team account kept at a financial institution. No

member of the coaching staff can act in this function.

11. All fund raising done on behalf of the team must be deemed to be legal and conform to conditions

as set down by the Board.

12. Expenses for all tournaments are the responsibility of the team, except for any money that is

forwarded to the team by the Board.

13. Mileage, meal and room expenses for coaching personnel at tournaments are to be negotiated

(between the parents and coaching staff) at the beginning of the season. An action plan is to be

agreed upon using the approved schedule located in Appendix D detailing the agreement of the

negotiation (signed by the Head Coach, Manager and two Parent Reps), then submitted to the Rep

Committee for approval prior to the start of the season.

14. The Manager is responsible for submitting all Ontario Minor Hockey Association player cards, all

Ontario Minor Hockey Association team official cards, an Ontario Minor Hockey Association

team roster, an Ontario Minor Hockey Association affiliated list and travel permits to the Single A

Rep Director within the time lines as specified each year.

15. The Manager is responsible for the submission to the Single A Director of any monies collected in

relation to Rep fees or registration as the case.

Article 5.10

Affiliated Players Single A

The Association realizes that affiliated players are an important resource to any Triple A team. To this

end, it is required that all Triple A teams will adhere to the following policy:

All coaches will ensure that they sign a minimum of . . .

1. one (1) goaltender

2. one (1) defencemen

3. two (2) forwards

Single A Coach will:

1. Identify players that are both eligible and willing to be affiliated players on the Single A team.

2. Contact the eligible player ( and parent) and the coach ( or manager) of that player’s team (

referred to in this section as the Base Team) and advise them that the player is being considered as

an affiliated player.

3. After consent from the player, the parent and the coach or manager of the Base Team is given to

the Single A coach, then an Affiliated Player Consent Form ( Appendix B) will be completed.


Affiliated Player List pursuant to the regulations of the Ontario Minor Hockey Association.

5. The completed Affiliated Player List and the individual Affiliated Player Consent Forms will be

forwarded to the Single A Director for Ontario Minor Hockey Association approval.

Single A Director will:

1. Review all Affiliated Player Lists and Affiliated Player Consent Forms to ensure that they are

complete and all information is correct.

2. Forward all completed Affiliated Player Lists to the appropriate Ontario Minor Hockey

Association representative for processing.

3. Collect any affiliated player fees when applicable.

Note: Under OMHA policy, a player can only be affiliated to ONE team per year.

Article 5.11


1. Affiliated players may practice will the Single A team whenever requested by the Single A coach.

Note* Additional fees may be charged to affiliate players who practice and play with a Single A

team on a regular basis.

2. The coach of the Single A team must have the consent of the coach of the Base Team prior to

using any players from that team as affiliated players. It is preferred that 24 hours notice be given

to the player and Base Coach, but 24 hours notice is not required.

3. The coach of a Single A team can enter into an agreement with the coach of the Base Team that

allows affiliated players to play whenever required for the Single A team, without continued

notices and requests for consent.

4. The Single A Director or the Rep Director will deal with any discrepancies concerning the use of

affiliated players.

5.

6. Affiliated players must commit to games or practices with their Base Team before they can

commit to the Single A team, unless one or more of the following conditions apply:

i. i. The Affiliated player has the consent of the Single A Director and the coach

of the Base Team to miss his Base Team’s game or practice.

ii. ii. The affiliated player is permanently playing for the Single A team and due

to lack of sufficient Single A player cards, has been signed and placed on the roster of a lower

level team with no intentions in fulfilling any type of obligations to that team.

iii. iii. The affiliated player has been temporarily placed on the Single A team to

replace an injured player for an extended period of time.

Article 5.12

Player and Goaltender Ice Time Single A

The Association believes that the Single A hockey program can become very

competitive and is often considered being the proving grounds for Junior Hockey. In this

spirit, players and coaches must realize that the rules of equal ice time do not always apply. At

this level, hard work and dedication often result in more ice time; while those participants who

choose to exercise less dedication, sometimes receive less.

The following guidelines are to be followed concerning guaranteed ice time for

both skaters and goaltenders’

Skaters:

1. Ice time, for Bantam and Midget during exhibition and regular season games should be

distributed in an equitable manner for all skaters on a team. Skaters should receive a

minimum of two shifts per 10 minute and three shifts for a 15 minute period period taking

into account the normal progression of the game. In some circumstances, such as penalties,

curfews and other delays, a coach may not be able to meet this minimum. Ice time, for

Peewee and below, should be distributed in an equitable manner for all skaters on the team

with the exception of the last five minutes of a close game. This is for the purpose of

development

2. Minimum ice time may be suspended if a coach wishes to exercise a measure of discipline as

described in Article 5.7

3. Minimum ice time may be suspended during playoff games for Bantam and above.

Goaltenders:

1. Ice time during exhibition and regular season games should be distributed in an equitable

manner for all goaltenders on a team. Goaltenders should receive no more then 60% of the

total season games and not less then 40% of the total season games, playoffs included.

2. No goaltender should be allowed to start more then three games in succession, unless the

other goaltender on the team roster is injured, absent or suspended and is unable to play.

Article 6.0

House League

This section will provide guidelines for the operation of the House Division as it pertains to all teams.

Included in this section are guidelines that apply to players, teams and coaching personnel.

Article 6.1

House League Structure

Midget Bantam

Peewee Atom

Novice Pre-Novice (Tyke)

Teams will be structured to accommodate players in each of the above Division. The number of teams in

each Division will be in direct relation with the number of players registered at each age level.

Article 6.2

Coaching Personnel Selection House League

Welland Minor Hockey Association will select all coaches at the House League level using the

following process:

1. Prior to September 15th

of each year, Directors of each Division will identify candidates for

the positions of coach, trainer and manager for the expected number of teams in their

respective Division.

2. Interviews for the position of Head Coach by the Director will be scheduled prior to the

commencement of the season.

3. The Director must satisfy himself/herself that the candidate for coach, trainer, or manager,

meets all of the basic core competencies required to coach at this level.

4. The Director will have the exclusive right to determine which candidates will be assigned

teams during that season.

5. All successful candidates for any team position will be required to have their names brought

before the Board for final approval.

6. In additional, to paragraphs 1 through 5, Directors shall recruit a minimum for five

volunteers in each division. Each of these volunteers must obtain the required certification

prior to November 10th

of year. Each coach or trainer at large will be deemed to be on an

official roster and a member of Welland Minor Hockey Association.

Article 6.3

Team Composition House League

House League teams within Welland Minor Hockey Association will be composed of the following

members.

1. Novice team will be composed of a minimum of twelve skaters and one goaltender being


2. Atom team will be composed of a minimum of twelve skaters and one goaltender being


3. Atom team will be composed of a minimum of twelve skaters and one goaltender being


4. Peewee team will be composed of a minimum of twelve skaters and one goaltender being


5. Bantam team will be composed of a minimum of thirteen skaters and one goaltender being


6. Midget team will be composed of a minimum of fourteen skaters and one goaltender being


7. Pre-Novice will not include any teams within the format as described with the older

divisions. Pre-Novice will be deemed as an instructional league for the purposes of this

section. Any team formal team configuration will be conducted under the direction of the

Pre-Novice Director with consent from the Board.

Article 6.5

Team Selection Pre-season House League

This section applies the fundamental principles of player selections as it applies to the House League

program within Welland Minor Hockey Association. Also included in this section are directives that must

be followed in relation to player movement.

Team selection will commence in September and are on an open basis for all evaluation sessions.

Notification of these evaluation sessions is to be made through local newspapers.

1. The Director of the Division will schedule on ice evaluation sessions for all players within

the Division. Coaches and the Director or his designee will attend these evaluation sessions

and rate each player according to skating ability, hockey skills ability, size and stature.

2. All payers will receive a minimum of two ice sessions during the evaluation sessions period.

3. A draft will commence to select teams prior to the start of the regular season. Coaches will

select players according to a set of predetermined rules as prescribed by the Director.

4. Players will be notified as soon as practicable of their assigned teams.

5. A player of younger age group may be moved up to an older division if that player possess

the skills and ability to play at the higher level. No such movement will be permitted without

the consent of the player and the Directors of both affected Divisions.

6. No coach will either entice or restrict a player from attempting to play at a higher level.

7. All players will be instructed at the earliest opportunity in the form of a team meeting, that

player movement from team to team may occur at any time during the season up to

December 10th

. The reason for movement may be for league equality or team realignment.

8. Coaches may trade players at the time of pre-season draft, with the consent of the Director.

These trades may only include one for one-player movements and the players must have

been ranked at a comparable skill level.

9. Any player that is moved to and from subsequently signed to a team at an older age group

must possess the skills and abilities to compete at the higher level. No such movement will

be permitted without the consent of the player and the Directors of both affected Divisions.

10. Teams will carry a proportionate number of minor and major players that are in direct

relation to the number of minor and major players registered in the Division.

11. The Director has the authority to re-align any team that does not comply with these

directives.

Article 6.6

Mid-Season Player Movement House League

Welland Minor Hockey Association realizes that player movement from team to team can be

upsetting to players who have become friends with their teammates. However, equality of the Division is

a paramount concerning to the whole organization. In this section, the guidelines for the movement of

players are addressed.

1. A player may request to be moved to another team on the grounds that he is in serious conflict with

a member of the coaching staff, another player or the parent of another player. In this case, the

request must be made in writing and forwarded to the Director of that Division who will conduct

an inquiry and make a ruling. The ruling of the Director is final and can not be appealed.

2. A player may be moved to another team at the request of the Head Coach, based on the grounds

that he is in serious conflict with the player or the parent of the player. In this case, the request

must be made in writing and forwarded to the Director of that Division who will conduct an

inquiry and make a ruling. The ruling of the Director is final and can not be appealed.

3. A player may be moved if two coaches agree to trade players of equal ability. This movement may

only occur, with the consent of the involved players, involved coaches and the Director and his

designee. Any trade must meet the standard that it was done in the best interest of the Division.

4. The Director may move any player prior to December 10th

if he/she feels that this movement will

increase equality within the Division. No consent from effected coaches or players is required.

5. No player will be moved to another team, without his consent after December 10th

.

Article 6.7

Team Discipline House League

The Association realizes that the House League hockey program is not as highly structured

and competitive in nature as teams in the Rep Division. Coaching personnel and players from all level

do realize that discipline is part of every coaching strategy and is recognized as a manner in which

rules of conduct can motivate players towards a common goal.

The guidelines concerning discipline at the House League level are as follows:

1. Players are expected to follow team rules, whether on ice or off ice.

2. Players who repeatedly refuse to follow team rules may be subjected to a number of

disciplinary acts that include: minor loss of ice time (benching for several shifts), moderate loss

of ice time (benching for one period or more), major loss of ice time (benching for complete

game).

3. Any coach that is considering to exercise either the moderate or major loss of ice time as

referred to in paragraph 2) in this section, is required to document the incident on a disciplinary

incident form and forward a copy to the Director. The Director may make inquiries to

determine if this moderate or major loss of ice time is warranted. The Director of his designee

will then meet with the coach and the effected player and a decision will be rendered at that

time.


discipline with the continuation of misconduct, and the decrease in the measure of discipline

with the reduction of misconduct.

5. A coach may verbally correct a player’s conduct however; a coach is not to intimidate or


6. Coaching personnel or players are not to use foul language during any verbal disagreement.

7. All coaching personnel are absolutely prohibited from using any muscular force, directly or



safety, acts in a violent manner towards anyone or causes a serious injury to anyone, while

acting in the capacity of a participant of a House League team, may be sanctioned by the

Director or his designee as the circumstances warrant.

9. The son/daughter of any parent/guardian or responsible person who was found in contravention

of Article 2.0 paragraph 14may be moved upon direction of the President or his designee, to

another team either within or outside of Welland Minor Hockey Association. This player

movement cannot be appealed.

Article 6.8

Team Operation Structure House League

The Association recognizes that certain structure and operating procedures must be in place for the

smooth and continuous operation of any team.

House League teams shall operate under the following guidelines:

1. All members of House League coaching staffs are responsible for knowing the rules and

regulations as set down by the Ontario Minor Hockey Association, the Constitution and the

Manual of operations of the Welland Minor Hockey Association and to abide by those rules.

2. Coaching personnel will endeavor to improve their skill levels as it pertains to coaching.


4. Coaching personnel shall establish clear and decisive rules concerning the conduct expected

from players, and communicate those rules at the start of the season.

5. Coaching personnel are responsible for the actions of their players while they are at any arena

or facility acting in the capacity of a participant of Welland Minor Hockey Association.

6. Coaching personnel are responsible for the actions of their players while they are at any arena

or facility acting in the capacity of a participant of Welland Minor Hockey Association during

any tournament, however, they are not responsible for the actions of their players while the

players are in the care and custody of responsible adults while not acting as a participant of

Welland Minor Hockey.


team functions when applicable.

8. The Head Coach and the Parent Rep will meet with the parents of all players at the beginning

of the season and all pertinent information concerning team rule, events and responsibilities

will be disseminated.

9. The Parent Rep and one other member of the team will act as co-signers on any team account

kept at a financial institution.

10. All fund raising done on behalf of the team must be deemed to be legal and conform to

conditions as set down by the Board.

11. Expenses for all tournaments are the responsible of the team, except for any money that is

forwarded to the team by the Board.

12. Mileage and meal expenses for coaching personnel at tournaments are to be paid by the them

using the approved fee schedule located in Appendix “D”.

13. The Manager is responsible for submitting all Ontario Minor Hockey Association team roster,

an Ontario Minor Hockey Association affiliated list and travel permits to the Director within

the time lines as specified each year.

14. The Manager is responsible for the submission to the Single A Director of any monies

collected in relation to Rep fees or registration as the case.

Article 6.9

Affiliated Players House League

The Association realizes that affiliated players are an important resource to any House League team.

To ensure that proper procedure is followed, the following protocol will be followed.

House League Coach will: 1. Identify players that are both eligible and willing to be affiliated players on the House League

team.

2. Contact the eligible player (and parent) and the coach (or manager) of that player’s team

(referred to in this section as the Base Team) and advise them that the player is being

considered as an affiliated player.

3. After consent from the player, the parent and the coach or manager of the Base Team is given

to the Triple A coach, then an Affiliated Player Consent Form will be completed .


Affiliated Player List pursuant to the regulations of the Ontario Minor Hockey Association.

5. The completed Affiliated Player List and the individual Affiliated Player Consent Forms will

be forwarded to the Director for Ontario Minor Hockey Association approval.

House League Division Director will:

1. Review all Affiliated Player Lists and Affiliated Player Consent Forms to ensure that they are

complete and all information is correct.

2. Forward all complete Affiliated Player Lists to the appropriate Ontario Minor Hockey

Association representative for processing.

3. Collect all affiliated player fees when applicable.

Article 6.10


Article 8.0

Registration – All Levels

This section relates to the general principles concerning registration of players. Included are the

guidelines pertaining to payment schedules, player eligibility and sanctions based on non-payment of

funds.

Article 8.1

General Principles of Registration

1. Registration for participation in all programs offered by Welland Minor Hockey Association

will be advertised in local newspapers and on the WMHA Website in a manner that will allow

an opportunity for all participants to register within the prescribed timeframe.

2. The Board will appoint a Registrar at the onset of each registration year. The Registrar is

responsible for the coordination of the registration process.

3. Fee for basic registration will be determined from year to year by the Board

4. The Board from year to year will determine fee for the REP Program.

5. Registration is open to any eligible person based on the appropriate age and residency as

described in Article 1.4.

6. Any person who is prohibited to participate in the year of registration based on sanctions levied

by either the Ontario Minor Hockey Association or the Welland Minor Hockey Association

does not qualify under paragraph 4.

7. Any player requesting to be registered with the Welland Minor Hockey Association must

provide documentation of a correct date of birth and address and any other information that

may be required by the Ontario Minor Hockey Association. The documentation provided must

satisfy the Registrar.

8. Registering in WMHA indicates that there is a binding contract made on behalf of the player /

guardian / parent for the season that the player is eligible to play for. Any player choosing to

remove themselves from participating with their team after the team has started their

regular season schedule, will forfeit their registration and REP Fees (if applicable)

9. The Payment of basic registration fees must be made by cash or (or line) cheque at the time of

registration and the Welland Minor Hockey Association will provide a receipt indicating the

amount paid, method of payment, date of payment and the name of the registered participant.

10. Any person, who has a (previous) outstanding account for non-payment of fees with the

Welland Minor Hockey Association, does not qualify under paragraph 4 until the Registrar and

Treasurer of the Association is satisfied that the fees have been paid. The onus is on the person

to establish that the fees have been paid.

11. The registrar will hold any registration that lacks full payment until full payment is made or a

contract is drawn up according to paragraph 9.

12. Any person who for financial reasons, is unable to make a full payment at the time of

registration, or for any fees relating to the REP Program, must contact the Registrar and a

contract of payment may be drawn up to arrange a payment schedule that will satisfy the

Registrar.

13. Welland Minor Hockey Association reserves the right to limit the number of registrations it

will take in any particular age group.

14. Any person moving into the jurisdiction of Welland in relation to the Triple A or Single A

Zone must meet all of the requirements as established in Article 1.4.

15. Any player who has been registered with Welland Minor Hockey Association and their

residency has been established via a grand fathering clause, shall be deemed to be in

accordance with article 1.4

16. For HL Players may register up until Dec 15th

provided there is available room on a team at the

age group and there is consent of the Director of that Division. The Registrar will establish

registration fees on a pro rated basis.

17. Any player participating in the REP Program and has not paid their REP Fees in full by the

date established by the Board, will forfeit their ability to be rostered to the team that they may

have been selected for.

Article 8.2

Non-Payment of Fees

1. Any member who fails to pay in full for registration of a player at the time of registration and

has not entered into a contract as defined in Article 8.1.11, or fails to pay any fees relating to

the REP Program – the player that the fees were directed to register may be prohibited from

participating in any Welland Minor Hockey Association function until the matter is resolved to

the satisfaction of the Registrar and the Director of that Division

2. Any member who tenders a cheque for payment of any registration or any fees relating to the

REP Program and the cheque is returned as non-sufficient funds or no account, that member

shall be responsible to the Welland Minor Hockey Association for the reimbursement in the

amount of the cheque and any service charges that may accompany that cheque. Certified

cheque or cash will only be allowed for any reimbursement. The player that the fees were

directed to register, may be prohibited from participating in any Welland Minor Hockey

Association function until the matter is resolved to the satisfaction of the Registrar and the

Treasurer. A member who has issued a worthless cheque becomes ineligible to enter into a

contract of payment.

3. Any member who refuses to pay any registration fee or any fees in relation to the REP Program

in the Welland Minor Hockey Association will be considered in breach of a condition to pay

(and will be prohibited from receiving any further financial assistance) and will have all ice

priveledges suspended until the Registrar and Rep Committee is satisfied that all outstanding

fee(s) are paid in full.

4. In all disputes in relation to non-payment of fees, the onus is upon the member to prove that the

fees were paid. If the member cannot prove payment with clear and convincing evidence, then

it is deemed that payment was not made.

Article 9.0

Injury Reimbursement at all Levels

1. Any player who incurs an injury during a WMHA function and is absent from participating in

any hockey related functions with the Welland Minor Hockey Association for a period in

excess of thirty (30) calendar days, may be eligible for partial reimbursement of registration

and/or REP fees as they relate to the WMHA Program.

2. The Trainer / Manger or Coach shall complete the Injury report and forward it to the Director

of that Division.

3. No consideration will be given unless proper documentation accompanies the request for

reimbursement. The request for reimbursement must be forwarded in writing to the Director of

the players Division.

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