BD. MINUTES 10/23/12 Page 1 of 8

Wenatchee School District Board of Directors

Wenatchee School District Regular Board Meeting

Minutes of October 23, 2012 Wenatchee High School

Board Members Present Staff Present Gary Callison, President Jon DeJong, Assistant Superintendent Jesús Hernández, Vice President Cabinet Laura Jaecks Walter Newman Kevin Gilbert

Gary Callison, Board President, opened the regular board meeting at 7:00 p.m., with the Pledge of Allegiance. Brian Flones has an excused absence.

WHS Principal Mike Franza welcomed the board to Wenatchee High School. Mr. Franza asked BJ Kuntz, AD, to report to the board Athletics update.

Ms. Kuntz reported on the fall sports standings. It has been a difficult month with the smoke keeping teams in-doors and unable to practice outside. Also having to go to other towns to play our games for cleaner air has been a challenge. Girls swimming and volleyball are league champs. Our cross-country team placed and the football is in 2nd place, soccer placing 4th. It’s been a very good start for such a challenging year.

Eleanor Sellers, CTE Director caught up the board on all the exciting activities that are going on in her programs. Nov. 6th is a Career Fair for seniors and juniors at the high school. Universities, colleges and technical schools will be in attendance. Also in attendance are many local businesses. Ms. Sellers invited the board to attend. All high schools in the area are invited and some private schools. It will be a great greet and meet opportunity.

Mike Franza had a report for the board.

# WHS Grads

# WHS students taking exams

# WHS AP

exams taken

AP Index*

Pass rate % all WHS

students

Pass rate % WA State

2002-03 388 116 162 0.417 77 62 2003-04 384 120 171 0.445 65 54 2004-05 365 142 189 0.517 70 62 2005-06 351 153 218 0.621 61 60 2006-07 350 141 184 0.526 58 60 2007-08 351 211 294 0.838 62 61 2008-09 389 177 268 0.689 63 62 2009-10 423 171 270 0.638 62 62 2010-11 434 155 247 0.569 72 62 2011-12 393 188 315 0.802 74 63

Pass rate

% National/

Global

# Hispanic

exams taken

H pass rate % WHS

H pass rate %

WA State

H pass rate %

National

60 5 20 55 49 61 16 94 55 48 58 22 95 48 45 59 16 100 48 46 59 30 60 44 43

I. Regular Meeting 7 p.m.

II. School Presentation:

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60 20 50 42 42 61 27 44 41 43 60 37 49 48 54 60 61

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Many other graphs available for viewing, discussion points: Attrition down from 38% to 25%. Not a drop out rate, this is different Grades going up also Trends in reading, writing and math AP credits accepted at colleges and universities

The board thanked Mr. Franza and asked for the charts that he shared.

Ricardo Iniguez, assistant principal at WHS, gave a report on the Bi-lingual program. He shared student growth over the last four years in state reading and math standards at WHS. After state standard and test changes the program continued to succeed. He gave student numbers who are on standard based grading program. He included a brief I-FROSH report. 13 teachers and 940 students are on the standard based grading system, which is the ability to move forward based on competency not based on seat time. Board member said it was a great testament to the teachers and students.

Assistant Principal Donna Moser presented the updated English curriculum assessments to the board. Ms. Moser gave a lot of kudos to Penny Brown’s leadership in helping the English department come together to rewrite the standards assessments for their curriculum. This is a 2-3 year process but already the teachers are happy with the outcome and how quickly it is occurring. This has been designed by the teachers themselves to help cover the gaps and common core state standards. They have avoided expensive curriculum and software programs by taking this on themselves. The board thanked her for the update.

President Gary Callison asked for a motion to approve the consent agenda. Kevin Gilbert made the motion. Laura Jaecks seconded and the motion passed unanimously. Consent Agenda included: MINUTES: 10/09/12 Regular Board Meeting

PERSONNEL REPORT PREPARED BY: Lisa Turner, HR Director: October 23rd, 2012 personnel report is on file:

PAYROLL PREPARED BY: Tami Hubensack, Director of Payroll: October 2012 = VOUCHERS PREPARED BY: Karen Walters, Director of Accounting: Oct. 23rd, 2012

Transportation: $0

SURPLUS REPORT PREPARED BY: Karen Walters, Director of Accounting: None

NONE

WSHS: Principal Kory Kalahar introduced Jose Pina to the board. He is the ASB representative. He shared with the board. He invited them to their Nov. 15, 5:15 program at the McDee’s center. Mr. Callison said the board will be in Spokane at the state WSSDA conference. Next week is dress up week for Spirit week. Mr. Pina shared the days theme. The board thanked Mr. Pina.

III. Consent Agenda

1) Minutes

2) Personnel Report

3) Vouchers/Payroll

5) Surplus Report

IV. Citizen Comments:

V. ASB Reports

10/9/12 Harris Connect Alumni Directory NO Cost Oct 26 2012 Mike Franza (LV)

4) Contracts

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WHS: Kelly Smith ASB President & Maggie Chvilicek, ASB Secretary, reported to the board the following: Homecoming is Oct. 15 - 20th – theme is “Welcome to the

Carnival” and it was very successful. They don’t have all the numbers in yet but feel it was well attended.

They are organizing the food collection and food drive with class competition. They gave thanks and tribute to the girls organizing it.

The board thanked Kelly & Maggie for the report

1) WVTSC Perkins Grant Application: Director Jon Torrence discussed what the $23,000 Perkins grant is used for at WVTSC. The proposed budget for Perkins includes the following areas:

- Student transportation for career exploration and post-secondary visitation - New classroom equipment and curriculum - CTSO and Professional Development registration and travel, and - New technology equipment

He explained that in the past it has enhanced the Fire Fighting program and Collision Repair program also for Leadership and some in the reserve for emergencies.

Mr. Torrence asked for their approval. MOTION MADE: Jesús Hernández made the motion to approve the WVTSC Perkins Grant Application as presented by Jon Torrence. Discussion: None SECONDED: By Kevin Gilbert APPROVED: Unanimously

2) WSHS & WVTSC Erlandsen & Associates Contract: Bryan Visscher introduced Eric Smith from Erlandsen. Mr.

Smith explained that they provide the civil engineering and structural engineering services for the projects. A board member wondered if the contract had language to extend the contract past the 4 years. Mr. Visscher said those provisions have been included. Mr. Visscher asked for approval of the contract.

MOTION MADE: Laura Jaecks made the motion to approve the Erlandsen & Associates contract as presented by Bryan Visscher and Eric Smith. Discussion: None SECONDED: By Jesús Hernández APPROVED: Unanimously

3) WSHS & Blodgett Construction Contract: Mr. Visscher introduced the owner of Blodgett Construction, Ken Blodgett. Tom Bassett, of Forte Architecture was also present. Mr. Visscher explained to the board that the bid came under budget and now they have $50,000 toward he WSHS Gym. They discussed when this will be done, they responded that they will start on Monday and finish through the end of the year.

MOTION MADE: Laura Jaecks made the motion to approve the Blodgett Construction contract as presented by Bryan Visscher and Eric Smith. Discussion: None SECONDED: By Laura Jaecks APPROVED: Unanimously

4) Resolution No. 11-12: Resolution: M&O and Risk Management Director Bryan Visscher presented Resolution No. 11-12 to the board for approval.

WENATCHEE SCHOOL DISTRICT Wenatchee, WA

Resolution #11-12

WHEREAS, the Office of Superintendent of Public Instruction (OSPI) has announced that Wenatchee School District (District) is awarded project funding based on an OSPI 2011-2013 Energy Operational Cost Savings Improvement grant application submitted by the district; WHEREAS, the OSPI requires districts who are awarded Energy Operational Cost Savings Improvement Grants to approve and submit evidence of the following before the final award, release or availability of the award funds:

VI. New Business

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a. Signatures of individual(s) authorized by the district to sign documents for said project; b. Assurance that the district will follow all applicable laws and regulations pertaining to energy performance contracting

and applicable public works laws; c. Certification that all funds will be used as intended in the grant award and as identified in the grant application; d. Assurance that project schedule milestones, as indicated in the grant application, for design completion August 1,

2012, start of construction September 1,2012 and project completion December 30, 2012 will be adhered to, to the best of the district’s ability;

e. Commitment to provide to the OSPI the [Energy Service Proposal for ESCO projects] for the work to be done under this grant;

f. Commitment to provide to the OSPI the executed contract for design and construction services for the work to be done under this grant;

g. Commitment to provide to the OSPI the following two documents from the Energy Services Company or the Energy Consultant:

1. The “Notice of Commencement of Energy Savings” immediately following project acceptance, and; 2. The “Monitoring and Verification Report” within four months following the end of the performance

period.

THEREFORE BE IT RESOLVED that the Board of Directors (Board) of Wenatchee School District intends to comply with all OSPI requirements as set forth above; and furthermore, BE IT RESOLVED that the Board authorizes Les Vandervort to sign documents relating to the Energy Operational Cost Saving Improvement Grants project, and further, BE IT RESOLVED that the Board assures the OSPI that the district will follow all applicable laws and regulations pertaining to energy savings performance contracting and public works projects, and further, BE IT RESOLVED that the Board certifies that all funds will be used as intended in the grant award and as identified in the grant application; and further BE IT RESOLVED that the Board assures that the project schedule milestones, design completion August 1, 2012, start of construction September 1,2012 and project completion December 30, 2012 will be adhered to, to the best of the district’s ability; and further BE IT RESOLVED that the Board commits to provide to the OSPI the Energy Service Proposal for ESCO projects and copies of the executed contracts for design and construction services for the work done under this grant; and further BE IT RESOLVED that the Board commits to provide to the OSPI the following documents:

1. the “Notice of Commencement of Energy Savings” immediately following project acceptance, and; 2. the “Monitoring and Verification Report” within four months following the end of the performance period.

MOTION MADE: Jesús Hernández made the motion to approve Resolution No. 11-12 Energy Operational Grant as presented by Bryan Visscher. Discussion: None SECONDED: By Laura Jaecks APPROVED: Unanimously

5) Out of State Field Trips: Assistant Superintendent Jodi Smith Payne introduced the following Advisors for the field trips.

Mr. Pakinas answered the board’s questions and asked for their approval anticipating that we will have students attending and participating in the competition.

MOTION MADE: Kevin Gilbert made the motion to approve the DECA International Career Development Conference as presented by Matt Pakinas. Discussion: None SECONDED: By Jesús Hernández APPROVED: Unanimously

Susan Sears answered questions from the board about the trip. She asked for the approval.

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MOTION MADE: Kevin Gilbert made the motion to approve the FBLA National Conference as presented by Susan Sears. Discussion: None SECONDED: By Jesús Hernández APPROVED: Unanimously

Mr. Riggs introduced Holly Thorp, who is a finalist for Story of the Year, which is like the Pulitzer Prize in journalism. Ms. Thorp described the trip to the board and answered their questions. Laura Jaecks complimented her on being very well-spoken and wished her good luck.

MOTION MADE: Kevin Gilbert made the motion to approve the National Journalism Conference as presented by Dave Riggs. Discussion: None SECONDED: By Jesús Hernández APPROVED: Unanimously

1) Valley Academy Update: Director Greg Lovercamp supplied the following information for the board to review.

Enrollment and a break down of each district (9).

Discussion points:

Questions on attendance State requirement changes More contact with certified teachers Good relationships have developed More accountability to learning plans for parents

VII. Special Presentations

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Staff going extra mile in regards to the learning plans and seeing increased results

We have full-time and part-time students now Funding percentages per FTE 60 min. per week with certified teacher for one

month allows 80% FTE Well liked teachers helps students and parents

relationship Teacher – Student ratio

Mr. Harum told the board Mr. Lovercamp keeps his paperwork with the auditors current and up to date. He has a good relationship with the state auditors and is doing a great job. The board thanked Mr. Lovercamp for the informative report.

3) 3000 Policy Series Update –2nd Reading: Chet Harum, Executive Director of Students asked for the board’s questions. They had none. Mr. Harum described each policy and asked for their approval.

VIII. Old Business

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MOTION MADE: Laura Jaecks made the motion to approve updated Policy No. 3413 as presented by Chet Harum. Discussion: None SECONDED: By Jesús Hernández APPROVED: Unanimously MOTION MADE: Jesús Hernández made the motion to approve updated Policy No. 3416 as presented by Chet Harum. Discussion: None SECONDED: By Kevin Gilbert APPROVED: Unanimously MOTION MADE: Kevin Gilbert made the motion to approve updated Policy No. 3419 as presented by Chet Harum. Discussion: None SECONDED: By Walter Newman APPROVED: Unanimously MOTION MADE: Kevin Gilbert made the motion to approve updated Policy No. 3420 as presented by Chet Harum. Discussion: None SECONDED: By Jesús Hernández APPROVED: Unanimously

Kevin Gilbert not sure he will be able to make the WSSDA Conference Nov. 14-17th.

Jesús Hernández will be the legislative voting member for the board.

WenEA Executive Board meeting this Thursday,

October 25, 2012. CIPP Board Reviews Agenda given to board

members for Nov. 5th. WHS Principal Position –Search, board says go

forward with Dennis Rey with NW Recruitment Consultants. Also go to focus groups to see what the vision is and stay in alignment with WL.

MEETING ADJOURNED: President Gary Callison adjourned the meeting at 8:14 p.m. ________________________ ____________________________Date______ President Superintendent

IX. Communications

X. Superintendent Report